Trinity Hall - Dartry Student Accommodation Management Plan

Table of Contents 1.0 Introduction ...... 3 2.0 The Trinity student experience ...... 3 3.0 Our locations ...... 4 3.1 Campus: ...... Error! Bookmark not defined. 3.2 Trinity Hall: ...... 4 4.0 How rooms are allocated ...... 4 5.0 The Application Process ...... 5 5.1 Who can apply to stay at Trinity Hall, Dartry? ...... 5 5.2 Who can apply to stay on Campus? ...... Error! Bookmark not defined. 6.0. Life at Trinity Hall ...... 5 6.1 Background ...... 5 6.2 Campus facilities ...... 6 6.3 Welfare ...... 6 6.4 Current moving in/out procedures ...... 7 6.5 Discipline ...... 9 6.6 Fire safety & Residential Orientation Presentations ...... 9 7.0 Traffic, Transport & Parking ...... 10 7.1 Public Transport ...... 11 7.2 Walking/Cycling ...... 11 8.0 Security ...... 12 9.0 Summer Accommodation ...... 12 9.1 Language Schools ...... 13 Appendix 1 – Trinity Hall Student Hand Book...... 14

1.0 Introduction Trinity College Dublin (TCD) owns and operates c.600 student accommodation residences at its city centre campus location and c.1,000 at Trinity Hall in Dartry. In addition, the University has nomination agreements in place with certain Purpose-Built Student Accommodation (PBSA) providers.

The accommodation department operates as a division of TCD’s Corporate Services Division (CSD) along with Estates and Facilities (who are responsible for maintaining the residences) and Student Services. The Head of Accommodation has overall responsibility for ensuring TCD students experience the highest level of service and The Warden is responsible for providing pastoral care while students are part of residential learning community of the University.

During 2020 a further c.275 owned and operated residences will enter the department’s portfolio located at the new Printing House Square development and Business School both located on Pearse Street on the main campus.

Trinity College Dublin is now applying to An Bord Pleanála for permission for a strategic housing development at this site at Cunningham House, Trinity Hall, Dartry, Dublin 6.

The development will consist of an extension to existing purpose-built student accommodation at Trinity Hall with an overall gross floor area (GFA) of approximately 10,982sqm providing a total of 358 no. purpose-built student bed spaces .The proposed development will require the demolition of Cunningham House with 70 student bed spaces and the Sports Hall, both constructed in the 1970’s. This proposed development will add 288 net new student bed spaces to Trinity College’s portfolio of owned student accommodation, which will help address the increasing demand from Trinity College students, for affordable student accommodation .

This new development, when completed in 2023, will be integrated within Trinity Hall Campus and will be managed and operate in the same way as the existing student accommodation buildings on the Trinity Hall Campus.

2.0 The Trinity student experience Living in Trinity Accommodation brings a further dimension to a student’s participation in college life. They live as part of the Trinity community and have a much better opportunity of getting involved in the many aspects of Trinity life with its rich variety of societies and sports clubs. Living in Trinity accommodation also helps make lifelong friends.

Full details can be found at: https://www.tcd.ie/accommodation/

3.0 Our locations There are currently four locations available to Trinity students. All of which are either in close proximity to the campus or are on campus itself. On-campus housing is located either in, the historic buildings in the centre of the campus or in more modern developments with easy access to College.

At Trinity Hall, Dartry, the majority of the accommodation is in modern purpose-built blocks in Dartry Dublin 6 and is a short cycle or public transport journey from the campus. The other two accommodation options are Kavanagh Court in Dublin 1 which is less than a 15-minute walk from Trinity or Binary Hub in Dublin 8 which is located just 2km away.

Distance from Trinity Hall to Trinity College Dublin is 5.3km by car / 3.9km walking (Google Maps)

3.2 Trinity Hall: The Accommodation Office is open Monday to Thursday from 8am to 5pm, and on Fridays from 8.00am to 4.30pm. During office hours the reception area is staffed by a member of the Accommodation Office Administrative Staff. Additionally, the reception area is staffed 24 hours a day by a member of the RSA (Residential Services Attendant) team. A member of the Warden team at Trinity Hall is on call from 7:00pm – 8:00 am 365 days a year for matters of student support and pastoral care.

4.0 How rooms are allocated The Registrar of Chambers , acting on behalf of the Provost, allocates residential accommodation on campus and is a statutory officer of the college. The Warden of Trinity Hall , acting on behalf of the Provost, allocates residential accommodation at Trinity Hall and manages a team of 12 Assistant

Wardens. The Warden and Assistant Wardens have a strong welfare function , provide for student welfare, support and pastoral care in partnership with College Counselling, College Health, the Senior Tutor’s Office and other aspects of College. The Warden is also responsible for enquiring into any alleged breaches of discipline by students in Trinity Hall and for taking further action in accordance with the College Statutes. The Warden also devotes some portion of their time to advancing neighbourhood relations and encouraging positive civic engagement amongst students.

Applications for rooms are normally invited in Hillary term and the application form and allocation criteria are made publicly available. Room allocations take place in the period after applications are closed. The Registrar of Chambers, along with the Warden of Trinity Hall, lead the process for the review of applications made by students seeking special consideration for their request for rooms.

There are quotas of rooms set aside for scholars, international students, schemes in support of the Irish Language, DUCAC and the CSC.

5.0 The Application Process Applications are only accepted via the College’s online portal.

5.1 Who can apply to stay at Trinity Hall, Dartry?

• Full Degree Full Time Students Only where the Degree is being delivered by Trinity • All CAO applicants • All Non-EU students

6.0. Life at Trinity Hall

6.1 Background Trinity Hall is an official residence of Trinity College that is recommended for all students but particularly for new entrants to College. There is a vibrant sense of community at Trinity Hall with an active Junior Common Room which organises a diverse range of activities making the Hall an ideal place to make friends and get acquainted. But there are more than the social activities to consider as Trinity Hall is organised as a residential learning community designed to support to support student academic life and engagement.

Apartments with living rooms/full kitchens and Mix of single or double e n-suite rooms and 4 - 8 spacious study / bedrooms rooms with shared bathrooms 100Mb Broadband & WiFi Self -service laundry room 24 hour on -site Residential Services A ttendant Plenty of bike parking Central recreational room s On -site convenience store

Prior to arrival students must have accepted their offer of accommodation, accepted the residential licence and pay the accommodation fees that are due. On arrival, they will be asked to sign a hard copy of the residential licence.

Arrival packs may normally be collected during normal office hours at the reception at Trinity Hall. Students who arrive outside of office hours or over a weekend must arrange to have the arrival information made available for you to collect from the attendant on duty at Trinity Hall.

If a student needs to arrive earlier than the normal date for moving into rooms they must make a request for early arrival. Early arrival will normally only be granted where there is an academic reason that requires them to be in Trinity in advance of the normal date for taking up residence.

6.2 Campus facilities There is an area located on campus which is it is used as a social space by students during term. It is used for the provision of food services by the summer language schools and has capacity to cater for the current and projected number of summer students.

Both existing and future residents will have access to the existing laundry facility. This has sufficient capacity for the new development and is equipped with c oin-operated automatic washing machines and hot-air tumble driers, open from 8.00am to 10.30pm.

6.3 Welfare Trinity has a wide range of policies and services available to support student and staff welfare. Trinity has a formal Dignity and Respect policy and has under this policy nominated contact persons.

Student welfare at Trinity Hall is attended to as a regular part of community life and is supported by the Welfare Team of the Junior Common Room and the Assistant Wardens of the Senior Common Room. In difficult situations where welfare issues arise outside the normal working hours of most of the formal College services residents should, through the Residential Services Attendant (RSA) staff on duty, seek to contact an Assistant Warden at Trinity Hall. Members of the Warden’s team are always on-call outside hours and have experience providing first line response to students with varying forms 6

of distress, difficulties or problems. Outside normal hours it may also be possible to contact the Welfare Officer of the Students’ Union. In addition, telephone services such as Nightline are also available.

Details of the support services that are available, are detailed at: https://www.tcd.ie/students/supports-services/

6.4 Current moving in/out procedures

Orientation weekend takes place at Trinity Hall from Friday the 31 st of August to the 2 nd of September. The purpose of orientation is to help students settle into life in Hall and gain an understanding of the ethos that guides community life at Hall . Currently everyone is actively encouraged to arrive on the one day – which is the Friday before Freshers week (the day their lease starts). There are usually about 100 people already housed by this date, many of whom are international students. Between 600-700 students arrive on the day of orientation. Later arrivals also occur over the next 3 - 4 days. The rental periods are a fixed duration for all students and there is also the same day for move in and move out.

When cars arrive on site, they are handed out a slip of paper and asked to fill it in (car set down allowed for a maximum of 30 minutes) .

Approximately 800 people arrive over the course of the move-in weekend. Trinity Hall has approximately 90 car parking spaces and another c. 60 over flow spaces on grass area near to Cunningham House, so adherence to the time slots provided is necessary.

In order to facilitate an orderly and efficient move-in we will be operating a set down facility for unloading luggage etc. cars are permitted to stay on the grounds for a maximum period of 30 minutes while belongings are unloaded. Once unloaded cars need to move on from Trinity Hall parking. There

is extensive on street metered parking available nearby but cars that overstay their limit may be clamped.

Arrival times for each County are allocated to manage the number of cars arriving and departing and mitigate impacts:

8.30 - 10am: Carlow, Kilkenny, Laois and Wexford. 9.30 - 12 noon: Down, Armagh, Monaghan, Cavan, Longford, West Meath, Offaly and Tipperary. 11 - 2pm: Cork, Kerry, Clare, Mayo, Sligo, Donegal, Derry and Antrim. 1pm - 4pm: Tyrone, Fermanagh, Leitrim, Roscommon, Galway, Waterford, Limerick. 3 - 5.30pm: Wicklow, Kildare, Meath, and Louth.

For directions on how to get to Trinity Hall see : https://www.tcd.ie/accommodation/assets/pdf/directions.pdf On check-in all residents will be issued with a Hall wristband which will be checked on entrance to Hall at night for the first week of residence while TCD ID cards are being issued.

Move out takes place after exams in April and due to the staggered exam time table, student move out over a period of up to 5 or 6 days . Students are advised on the limited availability of parking on campus.

Future moving in/out procedures Given the increase students numbers of 288 (358 gross – 70 loss due Cunningham Hse be demolished) arriving on the first weekend of term, Trinity Hall Management will extend the move in day to include the Thursday and Saturday before Freshers week. As with the current arrangement, arrival times will be allocated to manage the number of cars arriving and departing over the extended 3-day period to mitigate potential impacts. Due to the reduction in available parking on campus (90 spaces reduced to 44 and the elimination of the c. 60 over flow spaces on grass area near to Cunningham House), once the proposed development commences, it will be necessary to reduce the set down time for cars unloading and when necessary there will be an increased use of the extensive on street, paid, parking.

Move out takes place after exams in April and due to the staggered exam time table, student move out over a period of up to 5 or 6 days. Students will be advised on the more limited availability of parking on campus, once the development commences .

Trinity Hall Management will actively monitor parking requirements over the move in / move out days that follow the commencement of construction and will make changes , if required , to the procedures.

6.5 Discipline • The Warden is responsible for student welfare and discipline in relation to matters arising as a result of occupancy of rooms at Trinity Hall. The same requirements will apply to students occupying the proposed new accommodation. • The Warden may on occasion delegate appropriate responsibilities to the Assistant Wardens • Discipline will be exercised in accordance with the College’s disciplinary code. • Where appropriate most infractions will be dealt with immediately and residents will in the first instance be called to interview and will be advised in advance of the reason for the interview. • Details of the disciplinary procedures are available at Appendix A (also available at https://www.tcd.ie/Junior_Dean/student-discipline/

In addition to any fine imposed, the College may wish to recover the cost of any damage caused or the value of missing inventory and to recover any consequential costs or loss.

Residents at Trinity Hall residents are represented on the Trinity Hall Residents’ Council by representatives elected by the residents or appointed ex-officio from the Junior Common Room.

6.6 Safety & Residential Orientation Presentations At the beginning of the first term, usually early in September, a series of Fire Safety and Orientation presentations are held for all residents at Trinity Hall. The presentation includes an introduction to living in College, advice on crime prevention and the security of personal property. The main element focuses on fire safety. Because of the importance of fire safety in residences attendance is compulsory and non- attendance may result in a fine being imposed by the Warden at Trinity Hall.

Fire Safety • Fire emergency procedures are posted on the back of the main door in every apartment. • There are random fire drills during the year and participation in these is compulsory. There is also a mandatory fire safety meeting at Hall at the beginning of the Michaelmas term. • It is a criminal offence to tamper with fire safety equipment. Anyone tampering with fire safety equipment may be expelled under the Hall’s disciplinary procedure.

The Fire Assembly Points are as follows:

Residents of houses 79.1, 2 and 3: Car park in front of house 79

Residents of houses 80 - 82: Area A (Luce box grass area)

Residents of houses 83 - 86: Area B (beside Purser house)

Residents of houses 87 - 91: Area C (outside McConnell sports hall)

McConnell Sports Hall: Cunningham house green

Greenane: Car park in front of Greenane

Oldham House: Area A (Luce box grass area)

As Cunningham House (houses 79.1, 2 and 3) and the Sport Hall will be demolished and replaced with the proposed new buildings new Fire Assembly Points will be designated.

All buildings at Trinity Hall are designated as No-Smoking Areas in line with College policy.

Further details on Fire Safety, Fire Prevention and Action in the Event of a Fire are contained in the Residents’ Handbook the link for which is in Appendix 1.

7.0 Traffic, Transport & Parking

Trinity Hall is located to the south of Dublin City Centre and Trinity College Dublin, a distance of 5.3km by car / 3.9km walking (Google Maps)

The proposed development has been designed as a zero-parking scheme based on its inner suburban location, good public infrastructure links and in the interests of sustainable development.

97% of Trinity staff and students use sustainable transport options, which ranks TCD as one of the world’s top universities for use of sustainable transport. Located centrally, the campus benefits from direct access to multiple bus lines, the DART line and Luas lines. Trinity College’s objectives to increase the use of sustainable transport are available at: https://www.tcd.ie/provost/sustainability/

There are currently 90 parking spaces on the campus of which 27 are used by students and 12 by staff . The proposed development will require 32 no. car parking spaces currently located to the south of Cunningham House to be removed together with 14 no. spaces removed to the front of Oldham and Greenane Houses. The reduced level of car parking and proposed level of cycle parking are supported by a survey (see below table) undertaken of campus residents in 2019, which established that no students travelled by car to the TCD city centre campus.

More information on TCD’s sustainable initiatives can be found at: https://www.tcd.ie/provost/sustainability/

Percentage using modes of transport Car 0%

Bus Walking 24% 18% Cycling 12%

Luas 46%

Walking Cycling Luas Bus Car

7.1 Public Transport Trinity Hall is currently served by the 140 bus from Cowper Road, the 14, 15, 15a, 15b, and 65b from Rathgar Road all of which stop on Dame Street. Trinity Hall is close to the Green LUAS Line at the Milltown and Cowper stops (12 mins walk) which links with a stop on Dawson Street and College Green (13 min LUAS trip). The first newly-extended trams to operate on the Luas Green Line commenced service in October 2019 . The extended trams will increase passenger capacity from 319 to 408. In addition to these extended trams, eight new 55 metre trams are to be delivered in 2020, all of which will have a passenger capacity of 408.

Detail on the L UAS green line capacity increase is below https://www.gov.ie/en/publication/bdd681-luas-green-line-trams-are-getting-bigger/

7.2 Walking/Cycling The site’s location within the inner Dublin suburbs means that it avails of a vast and dense network of walkable streets, catered by adequate footways and pedestrian crossings. Pedestrian accessibility is enhanced by the urban nature of the wider environment, which includes ample footpaths. Trinity College is within walking distance of Trinity Hall (3.9km), taking approximately 50 minutes.

The site is accessible by bicycle along Temple Road, Dartry Road and Palmerston Park Road. To promote greater bicycle usage, 188 bicycle parking spaces are being provided as part of the proposed development. This is accordance with Table 16.2 of the DCC Development Plan whereby for student accommodation in all zones there is a requirement to provide 1 cycle space per 2 pupils. The National Cycle Manual does not outline specific guidelines for student accommodation buildings but stipulates

1 bike space for every car space for “other developments”. As there are no car parking spaces proposed on the subject site, the requirements of the DCC Development Plan take precedence.

Current cycling usage at the Trinity Hall campus has been reported at 12%. It is proposed to provide one bicycle parking space per every two residents. This would facilitate cycling usage of up to 50% of residents, thus exceeding the target of 41%.

A proposed bicycle route from Trinity Hall to Trinity College is currently under public consultation under the proposed Bus Connects scheme. This would enhance the bus and cycling facilities in several locations and would positively impact the development from Rathmines Road Lower to Dame Street whereby the cycling and bus facilities would be upgraded.

More details can be found at: https://www.tcd.ie/provost/sustainability/initiatives/transport/

8.0 Security Directly employed TCD Residential Services staff’s typical duties fall into the areas of customer services, facility services, safety and security.

Additional security services are also engaged on a contract basis from a professional company to augment the TCD Staff. Many of the security guards employed have extensive experience working in residences. They operate to a Service Level Agreement which covers operational, statutory and professional including behavioural responsibilities. The Security Company are very familiar with Trinity Hall, and its residents as well as having experience working on the main Trinity College Campus.

A combination of directly employed TCD staff and contracted security are on duty in the existing residences (24/7) with increased staffing levels at evening and weekends and it is envisaged that a similar routine will apply in the new residence for which planning is now sought. In addition to continually monitoring the substantial CCTV network, staff carry out regular patrols of buildings and the grounds. The main reception is manned 24/7. At all times residents are encouraged to call a 24- hour anonymous Freephone number linked directly to staff on duty should they be aware of any anti- social behaviour or noise issues.

All visitors and guests must leave the site by 11.00pm. A limited number of overnight guests are permitted to stay provided an overnight guest request has been submitted in advance. Any resident who hosts a guest is held responsible by the Warden for the behaviour and actions of their guests. Similar management approaches and measures will be implemented in the new residence.

9.0 Summer Accommodation Summer visitors may stay on campus from May-August each year. Most summer visitors are booked through the University on education related programmes such as academic conferences, summer study programmes and sport type events.

Hosting of faculty led Study Abroad Summer Programmes is now a significant and growing feature of university life. Many US and other international students arrive on campus during the summer to take

credit modules which are part of their undergraduate/post graduate studies. These students are strong academic achievers and are seeking quiet, high quality residences where they can study and achieve their goals.

The organisers of conferences and programmes are required to sign contracts which outline their responsibilities in ensuring appropriate behaviour of residents.

Tourist leisure visitors are briefed by reception on check in of all procedures and these are outlined in our Summer Residents handbook which is available in all rooms during the summer. Customer feedback is obtained through all our booking channels and our current rating is 8.2 on Booking.com

Summer visitors can book their stay directly with us through the accommodation office, on Booking.com or through our website: https://www.tcd.ie/summeraccommodation/suburban/trinity-hall-darty/

Trinity College has been awarded Failte Irelands Welcome Standard. The Welcome Standard recognises Trinity College accommodation as having met strict criteria in maintaining high standards and practices throughout.

The emphasis of the standards focuses on qualitative and behavioural standards, the customer journey, meeting customer expectations and the quality of the experience. The standards are focused on engaging with our customers throughout all parts of the customer journey.

9.1 Language Schools Trinity College have long standing relationships with language schools who provide quality English Language and professional development programmes, at the Trinity Hall Campus to groups and individuals of all ages and from more than 60 different countries.

Language schools are allocated Houses in Trinity Hall, in which their students reside for a duration of one to three weeks. They receive regular housekeeping services and breakfast, lunch and dinner are served on site, in the cafeteria.

Appendix 1 – Trinity Hall Student Discipline

Provided below is a summary of current Trinity Hall Student Discipline procedures. As this is regularly updated please follow the below link for the latest version https://www.tcd.ie/Junior_Dean/student-discipline/

Student Discipline

The Office of the Junior Dean is charged by the Board of the College with the general oversight of student conduct. To that end the Board has authorised the imposition of a series of sanctions in cases which are brought before the Junior Dean’s Office. For minor offences this may result in a fine being imposed upon a student. For major offences such as plagiarism this can result in a student being expelled from college.

Procedures

Students who are reported to the Junior Dean are interviewed by the Dean who decides upon what course of action to follow. For minor offences, where the facts of the case are agreed, the actions taken range from a fine to requesting a formal apology to the injured party. Students are entitled to be accompanied at all interviews by the person of their choice - usually their tutor - although this is usually only necessary in the case of serious offences.

Sanctions

Here following is a list of possible sanctions which may be applied in cases brought before the Junior Dean’s Office. The list emphasises the most common offences and is exemplary but not exhaustive. The Junior Dean’s Office is not bound by an error or omission in the following exemplary list. The primary purpose served by the possibility of the imposition of a sanction is not retributive but preventative: it is to the benefit of all that the regulations are obeyed.

Unauthorised guest/s in residences:

The Resident is liable to face a reprimand, a fine of up to €150.00, and the possible revocation of guest privileges on a temporary or even permanent basis or any combination thereof.

Guests are reminded that they must ensure that they are properly “signed in” for the sake of their own safety. It should be noted that an unauthorised guest may also face reprimand, a fine of up to €150.00, and barring from College residences on a temporary or even permanent basis or any combination thereof.

Unauthorised Party:

The Resident is liable to face a reprimand, a fine of up to €500.00, and the possible revocation of party privileges on a temporary or even permanent basis or any combination thereof. 14

A Guest at unauthorised party may also face reprimand, a fine of up to €200.00, and barring from College residences on a temporary or even permanent basis or any combination thereof.

Urinating in a public place within College:

This is a public order offence which, by this very fact, may prompt police involvement. A fine of €100.00 is imposed against each and every offence.

Climbing over College Walls or Gates:

This offence is treated with the utmost seriousness because, aside from the fact of being against College regulations, it is inherently dangerous and likely to lead to the serious injury or possible death of any student attempting such activity. Students caught climbing the walls or gates will face a fine of €250.00.

Activities that result in a risk to the health and safety of others:

Tampering with fire alarms, fire safety equipment and other activities which place others in danger of risk or injury will result in a fine of €100.00 for each respective incident for each respective individual involved in the activity.

Failure to evacuate in case of a fire alarm:

Residents or guests who fail to evacuate a building in which a fire alarm had sounded face a fine of €100.00.

Misuse of College/College Residential ID:

A College ID and/or a College Residential Key/s are the responsibility of the member of College to whom it/they have been issued. Passing over such means of identification to another party, College member or not, is an offence. Using such identification falsely is an offence. When College ID or College Residential Key/s have been improperly or falsely both parties are liable and may face reprimand and a fine of up to €150.00. In the case of the improper use of College Residential Key/s the resident may also face the possible revocation of guest privileges on a temporary or even permanent basis. The student found in possession of College Residential Key/s in such a case may also face barring from College residences on a temporary or even permanent basis.