Council of the Village of Yellow Springs Regular Council Meeting

COUNCIL OF THE VILLAGE OF YELLOW SPRINGS REGULAR COUNCIL MEETING

AGENDA

IN COUNCIL CHAMBERS @ 6:00 P.M. Monday, April 21, 2014

Comments from the Public are welcomed at two different times during the course of the meeting: (1) Comments on items not on the Agenda will be heard under Citizens Concerns, and (2) Comments on all items listed on the Agenda will be heard during Council’s consideration of said item. A Sign-In sheet will be made available on the small table at the rear of the Council Chambers. Please write your name and the topic you wish to discuss.

CALL TO ORDER

ROLL CALL

EXECUTIVE SESSION For the Purpose of Discussion of the Hiring of a Village Official

ANNOUNCEMENTS (7pm)

REVIEW OF MINUTES Minutes of April 7, 2014 Regular Council Meeting.

REVIEW OF AGENDA At this time, Council may add to the Agenda any other such matters as they may wish to discuss.

I. PETITIONS/COMMUNICATIONS (7:10) The Clerk will receive and file:

Greene County Board of Commissioners re: Issue 1 CYCYS re: Request for Parking Area for Street Fair Mayor’s Monthly Rick Donohoe re: Ellis Park Bridge Dawn Johnson re: SpringNet Consortium Mike and Leigh Duncan re: Support for Ball Field Improvements Ryan Ireland re: YS Library Programs for May Greene CATS re: Bus Passes Roger Beale re: Arbor Day Invitation

II. PUBLIC HEARINGS/LEGISLATION (7:15) Second Reading and Public Hearing of Ordinance 2014-03 Returning Easement #5 (Glen Helen) to the Village Emergency Reading and Public Hearing of Ordinance 2014-08 Approving a 2014 Capital Budget for the Village of Yellow Springs and Declaring an Emergency Emergency Reading and Public Hearing of Ordinance 2014-09 Accepting a Planning Commission Recommendation for Zoning Change to 888 Dayton Street (From I-2 to PUD) and Declaring an Emergency Reading of Resolution 2014-18 Approving a Contract Regarding Bronze Sculpture Trail Reading of Resolution 2014-21 Authorizing Internet Sale of Surplus Property Reading of Resolution 2014-22 Authorizing the Interim Village Manager to Enter into a Planned Unit Development Agreement for 888 Dayton Street

III. CITIZEN CONCERNS

IV. SPECIAL REPORTS (7:45)

V. OLD BUSINESS (7:55) Discussion of Water Sourcing Council Chambers Upgrade

VI. NEW BUSINESS (8:20) Public Arts Proposal and Street Musician Agreement Request from AMP re: Letter of Support

VII. MANAGER’S REPORT (8:30)

VIII. CLERK’S REPORT

IX. STANDING REPORTS (8:40) Report from Representatives:

Lori Askeland Planning/Bike Commission (Simms) Lori Askeland Planning Commission-Greene County (Wintrow) Gerald Simms Village Mediation Program Gerald Simms Community Resources (MacQueen) Gerald Simms Library Commission (Housh) Brian Housh Human Relations Commission (MacQueen) Brian Housh Community Access Panel (Simms) Brian Housh Public Art Commission (Wintrow) Marianne MacQueen Energy Board (Housh) Karen Wintrow Chamber of Commerce Karen Wintrow Miami Valley Regional Planning Comm. (Askeland)

X. FUTURE AGENDA ITEMS Planning Commission Annual Report (5-5) Discussion Regarding using a Port Authority or CIC for Development Projects (5-5)

XII. ADJOURNMENT The next meeting of the Council of the Village of Yellow Springs will be held at 7:00 p.m. on Monday, May 5, 2014 in Council Chambers, John Bryan Community Center, 100 Dayton Street.

The Village of Yellow Springs is committed to providing reasonable accommodations for people with disabilities. The Council meeting is wheelchair accessible. Any person requiring a disability accommodation should contact the Village Clerk of Council’s Office at 767-9126 or via e-mail at [email protected] for more information.

Council of the Village of Yellow Springs Minutes

In Council Chambers @ 7:00 P.M. Monday, April 7, 2014

CALL TO ORDER President of Council Karen Wintrow called the meeting to order at 7:01 pm.

ROLL CALL Present were President Karen Wintrow, Gerald Simms, Lori Askeland, Brian Housh and Marianne MacQueen. Interim Village Manager Kent Bristol was also present, as were Finance Director Melissa Vanzant and Streets and Parks Supervisor Jason Hamby

ANNOUNCEMENTS Greene County Council on Aging (GCCOA) President Karen Puterbaugh spoke about the Senior Services Levy which will appear on the May 6th ballot. She enumerated the services provided to seniors, many of these through Partners in Care, which receives 93% of its funding from the current levy.

Karen Wolford, Yellow Springs Senior Center Director spoke in support of the levy, reiterating its importance to the services they offer senior Village residents.

Jayln Roe, currently second Vice-President on the Board of Directors for the Senior Center spoke on behalf of her family, relating the importance of services provided to her aging mother, who participates in services at a high level.

Wintrow and MacQueen both voiced their appreciation for the services and work on behalf of Greene County Seniors, and encouraged voters to participate on May 6th.

Wintrow announced that the Greene County yard waste site in Xenia will remain open for another year, and made note of hours of operation and recyclable items. They have added a second location in Xenia and one in Fairborn on Dayton-Yellow Springs Rd. at Linebaugh, owned by private businesses but available free of charge to county residents.

Housh noted that the Home Inc. will host a free mortgage workshop on April 15th from 6-7:30 at the Yellow Springs Library.

REVIEW OF MINUTES Minutes of March 17, 2014 Regular Council Meeting. Housh MOVED and Simms SECONDED a MOTION TO APPROVE THE MINUTES WITH AMENDMENTS IF DEEMED APPROPRIATE re: p. 4. The MOTION PASSED 4-0 ON A VOICE VOTE, with Askeland abstaining due to absence from that meeting. REVIEW OF AGENDA There were no changes made.

PETITIONS & COMMUNICATIONS Wintrow previously reviewed the communications received regarding Greene County Solid Waste. The Clerk will receive and file: Greene County Bee Swarm Contact List GCCOA re: Newsletter + Creativity Expo Flier GCCHD re: Fatal Crash Data GCCHD re: Distracted Driving Awareness Month MVRPC re: Going Places Implementation Tools Greene County Recycling re: Special Collection

Askeland pointed out a petition objecting to downtown buskers’ use of amplification. Wintrow observed that this matter had been passed along to Public Art Commission for their initial observations.

PUBLIC HEARINGS AND LEGISLATION First Reading of Ordinance 2014-03 Returning Easement #5 (Glen Helen) to the Village. Simms MOVED and Housh SECONDED a MOTION TO APPROVE.

Bristol explained the matter, characterizing it as a “clean up” of easements which allow the Village to reach the water plant, and to access electrical lines. Bristol noted that the language of the agreement states that the Village will consider making improvements along the lines of burying electrical lines as it becomes possible in an effort to reduce the Village’s footprint.

Glen Director Nick Boutis stated that access points along the bikepath are also provided for in the agreement.

Wintrow noted that Water Supervisor Joe Bates is comfortable with the agreement.

Wintrow CALLED THE VOTE, and the MOTION PASSED 5-0 ON A ROLL CALL VOTE.

Reading of Resolution 2014-17 Approving a Pool Management Contract for 2014. Askeland MOVED and Simms SECONDED A MOTION TO APPROVE.

Wintrow explained that both the Village Manager and Village Solicitor had researched the bids submitted, and had found that of the four, only DPM was licensed to do business in Ohio. Wintrow noted that Council and Parks Supervisor Jason Hamby were pleased with DPM’s 2013 performance and the bid package submitted for 2014.

Joan Edwards brought up the issue of spraying, and suggested eliminating the grassy area.

Hamby noted that he has a proposal for a seating area and awning, expanding the paved area in front of the women’s locker area.

MacQueen asked whether the swim lessons could occur earlier in the year as previously requested, and was told that DPM is aware of this desire, and intends to address it.

Wintrow CALLED THE VOTE, and the MOTION PASSED 5-0 ON A VOICE VOTE.

Reading of Resolution 2014-19 Approving a Then and Now Certificate. Housh MOVED and Simms SECONDED A MOTION TO APPROVE.

Vanzant explained that some of the ledger blankets were not in place because of the late completion of the budget this year. She stated that there was also a lack of clear communication between supervisors and the accounts payable clerk, which she has addressed.

Wintrow CALLED THE VOTE, and the MOTION PASSED 5-0 ON A VOICE VOTE.

Reading of Resolution 2014-20 Designating the Council Clerk to Receive Sunshine Law Training on Behalf of Council. Housh MOVED and Askeland SECONDED A MOTION TO APPROVE.

The Clerk explained that Council’s clerk can legally take Sunshine Law training on behalf of Council, but only if there is legislation approving the training. This is helpful in covering elected officials for yearly audits.

Wintrow noted that Council members receive ongoing training in Sunshine Law, but that having a simple method for recording meeting the State requirements is useful. Askeland concurred that Council members take the training seriously.

Sue Abendroth commented that the need to follow Sunshine law extends to Boards and Commissions, and asked that the liaisons to those entities make sure that information is provided.

Wintrow CALLED THE VOTE, and the MOTION PASSED 5-0 ON A VOICE VOTE.

CITIZEN CONCERNS A group of citizens led by Amy Magnus spoke in favor of bringing broadband wireless capability to the Village as a whole, citing inefficiency of the current system. Magnus compared broadband to

utilities such as water and electricity. Magnus cited a level of frustration with current providers, and noted the availability of dark fiber to support the effort.

Magnus stated that her group is initiating market research through an online survey. Dawn Johnson commented that as a planner, she sees municipal broadband as a way of supporting economic development. Johnson mentioned Citizen’s Institute on World Design (CIRD) is offering grant opportunities. She asked for Council support for the application, which is due on May 7th.

Johnson asked that Council read over the CIWD grant application. She noted that a letter of support from Council would suffice, and noted that $7,000 in in-kind contributions is required. Johnson will bring the matter to the next meeting, and continue to work to bring the service into Yellow Springs.

SPECIAL REPORTS Library Commission Annual Report. Karl Colon presented the 2013 Annual Report with his usual aplomb, noting some statistical high points, and speaking of the building maintenance matters and of the pre-literacy program.

Colon noted that the Library relies upon levy funding and its own savings from the Yellow Springs Library Association (YSLA) for ongoing support, and stated that he will need to return to the community for a levy renewal in the future

Simms noted ongoing efforts to improve the building exterior, commenting that the YSLA will be planting edible vegetation this spring.

OLD BUSINESS 2014 Capital Budget Discussion. Vanzant led this discussion, stating that several items have been funded out over a five year period in an effort to reduce the 2014 impact.

Askeland and Wintrow sought details around the proposal for the Sutton Farm improvements. Bristol commented that the most pressing concern is the lack of cover for Village equipment, which impacts cost.

Bristol commented that the funds asked for this proposal would serve at minimum as a placeholder, so that if the Village were in a position to proceed work could commence, and financing could be spread out over a five year period if needed. Bristol confirmed for Council that the $500,000 is a high estimate.

Wintrow asked that Hamby look at the possibility of looking at the project jointly with Miami Township.

Vanzant stated that the $50,000 requested for Bryan center upgrades is $25,000 for Council Chambers upgrade, and $25,000 for all other areas of the Bryan Center, including the Youth Center and Finance/Utilities areas.

Wintrow asked about the funds to improve the Youth Center. Housh stated that HRC is donating funds to replace broken equipment. Hamby stated that his crew has replaced floor tile, and will be cleaning and painting in that area in the coming weeks. Hamby indicated that these improvements will be paid for with funds currently budgeted for the Bryan Center upkeep.

Wintrow asked Hamby to detail funds requested from Special Revenue. Hamby stated that the entirety of funding requested for sidewalks is for the continuation of the Xenia Ave. Streetscape, for sidewalks only, and does not include the Mills Lawn sidewalks. Hamby stated that if Council decides to proceed with improvements on Mercer Court that it would not be covered in the current requested budget. Any work on the Mills Lawn sidewalks would need to be budgeted separately. Hamby commented that repair for this area would be about $12,000, while replacement would run about $58,000. Hamby recommended immediately taking up cracked and heaved pavement.

MacQueen asked that the $12,000 be included in the budget, and that work begin as soon as feasible. Other Council members concurred.

With regard to Parks and Recreation, MacQueen addressed the matter of a bridge at Ellis Park, and stated that she is changing her position, and would like to see this considered.

Askeland stated her opinion that fundraising should be done to gather the funds to pay for a new bridge. Hamby commented that his crew has erected everything from barricades to shrubs to warning signs, and none have prevented people from crossing the spillway.

Wintrow suggested that Hamby contact Bob Geyer the County Engineer to see if he might be able to assist in locating a lower cost option.

Askeland stated that she would be more comfortable allocating $60,000 for a bridge if she heard more from citizens about the matter.

Wintrow asked interested citizens to make their opinions known.

Amy Magnus offered to gather information for a fundraising effort.

Dan Reyes suggested that the bridge would not need to be ADA compliant, given the lack of a pathway, and suggested a bridge similar to one of those used in the Glen.

Askeland asked for clarification from Hamby regarding improvement to the pool area. Hamby stated that improvements will occur as possible, it being late in the season at this point. He noted the need for more shaded areas, and said that paving more of the grassy area is a consideration.

Askeland commented that a Parks Foundation might be a good idea, so that funds could be accrued for ongoing projects. Wintrow remarked that perhaps the Community Foundation could hold funds.

Askeland commented that the loss of Estate taxes is a major blow to community services in general, and to special projects in particular, and expressed her support for finding new sources of revenue to fund these.

Regarding the request for funds for improvements at Sutton Farm, Simms commented that currently, the Streets and Electric Crews have to choose which pieces of equipment to shelter, and which will remain exposed to the elements. Hamby followed up, stating that he’d like to start work on an enclosed area for equipment as soon as he is able.

Askeland stated that she would like to keep $50,000 in the budget for this purpose, and would agree to more funds if Hamby is able to begin the project this year.

In answer to a question from Housh regarding drainage for the Library building, Hamby explained that the plan is to direct water to a drywell which will provide natural filtration and cooling before the water enters the sewer system.

Council approved $50,000 per year for the next three years to improve inflow and infiltration and make improvements to the sanitary sewer system.

MacQueen asked for clarification regarding the Fair Acres project. Bristol stated that there is a difference of opinion, with some residents favoring immediate repair of the surfaces, and others wishing to hold off on repaving until the infrastructure is repaired. Bristol stated htat at present, there is no agreed-upon plan to address this.

Paul Abendroth asked the Village to clear sidewalks between Antioch College and the downtown area. He commented also upon his frequent requests regarding drainage issues with the sidewalk in front of his rental property on East Winter Street. He is extremely dissatisfied with the previous repairs done by the Village because he doesn’t believe they’ve helped the situation but have made it worse.

Joan Edwards asked for a traffic calming method to be installed at the corner of E. Enon and W. South College. Bristol stated that Jason will install a removable speed bump after any chance of snow has passed.

Taki Manalokous asked for more explanation as to the problem with the Fair Acres streets.

Bristol explained that the water and sewer lines were laid too close to the surface, so that a long term solution would involve re-laying those lines and then resurfacing, which is nearly a million dollar undertaking.

MacQueen asked that $12.000 be added to the budget to repair the sidewalks around Mills Lawn.

Housh asked for more information regarding the Council Chambers upgrade, and asked for information regarding the $25,000 allocated for the rest of the building. Vanzant was asked to bring further information to the next discussion.

Housh MOVED that Council put $25,000 into the Green Space Fund.

MacQueen asked that Council set more specific Green Space criteria before adding to the fund.

Wintrow SECONDED and CALLED THE VOTE. The MOTION PASSED 3-2, with MacQueen and Simms voting against.

Simms clarified that Village staff have the ok to proceed with information gathering for a storage building, and may be able to proceed this year as a phased plan.

MacQueen asked for a multi-year budget. Wintrow commented that Vanzant will be able to provide this in the coming months, as soon as the current budget is approved.

Discussion of Water Sourcing and the Council Chambers Upgrade were postponed until May 5th, given time constraints.

NEW BUSINESS

MANAGER’S REPORT There was no Manager’s Report. Bristol thanked Council, Staff and Villagers for their good wishes and shows of support.

CLERK’S REPORT There was no oral report given.

FUTURE AGENDA ITEMS Capital Budget Ordinance 2014-08 Planning Commission Annual Report Discussion of Water Sourcing Discussion for Council Chambers Upgrade Issue One Resolution Discussion Regarding using a Port Authority or CIC for Development Projects (5-5)

EXECUTIVE SESSION At 8:59, Housh MOVED to ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION OF THE HIRING OF A VILLAGE OFFICIAL. MacQueen SECONDED, and the MOTION PASSED 5-0 ON A ROLL CALL VOTE. Present in Executive Session in addition to Council were Village Manager Bristol and, by phone, Consultant Douglas Plunkett.

At 9:45, Housh MOVED and Askeland SECONDED a MOTION TO EXIT EXECUTIVE SESSION AND RESUME REGULAR SESSION. THE MOTION PASSED 5-0 ON A VOICE VOTE.

ADJOURNMENT At 9:46 pm, Askeland MOVED and Housh SECONDED a MOTION TO ADJOURN. The MOTION PASSED 5-0 ON A VOICE VOTE.

Please note: These notes are not verbatim. A DVD copy of the minutes is available for viewing in the Clerk of Council’s office between 9 and 3 Monday through Friday.

VILLAGE OF YELLOW SPRINGS, OHIO ORDINANCE #2014-03

AN ORDINANCE ACCEPTING A UTILITY EASEMENT FROM ANTIOCH COLLEGE CORPORATION

Whereas, the Village of Yellow Springs requires a utility easement along a parcel of land owned by Antioch College Corporation (legal description attached as Exhibit “B”); and

Whereas, Antioch College Corporation has agreed to grant said easement to the Village of Yellow Springs;

NOW, THEREFORE, THE COUNCIL FOR THE VILLAGE OF YELLOW SPRINGS, OHIO HEREBY ORDAINS THAT:

Section 1. The Village hereby accepts a utility easement from Antioch College Corporation in a form substantially similar to the attached Exhibit A.

Section 2. The Village Manager is authorized to execute and record the easement.

Section 3. This ordinance shall take effect at the earliest period allowed by law.

______Karen Wintrow, President of Council

Passed:

Attest: ______

Judy Kintner, Clerk of Council

ROLL CALL:

Karen Wintrow _____ Lori Askeland _____ Gerald Simms ____

Marianne MacQueen _____ Brian Housh _____

ORDINANCE NO. 2014-08

2014 SUPPLEMENTAL APPROPRIATIONS AND DECLARING AN EMERGENCY VILLAGE OF YELLOW SPRINGS, OHIO

WHEREAS, Ordinance 2014-07 was adopted to make appropriations for current expenses and other expenditures of the Village of Yellow Springs,

WHEREAS, Village Council makes supplemental appropriations to reflect adjustments which occur throughout the fiscal year, and

WHEREAS, this ordinance is hereby declared to be an emergency measure necessary to preserve the public interest and provide for a special emergency in the operation of Village services, such emergency being the urgent necessity to provide for legitimate expenditures and amend the annual appropriation .

NOW, THEREFORE, THE COUNCIL FOR THE VILLAGE OF YELLOW SPRINGS, OHIO, HEREBY ORDAINS THAT:

Section 1. To provide for expenses and other expenditures of the said Village of Yellow Springs during the fiscal year ending December 31, 2014 the following sums are hereby set aside and appropriated as follows: CURRENT AMENDED Section 2. That there be appropriated from the GENERAL FUND: BUDGET SUPPLEMENTA BUDGET Council Total 274,594 L$ 25,000 299,594 Personal Services 118,694 118,694 Mayor Total 59,110 59,110 Personal Services 54,210 54,210 Administration Total 327,671 $ 25,000 352,671 Personal Services 140,976 140,976 Auditor 38,000 38,000 Rental Property 29,868 29,868 Library 8,000 8,000 Cable 8,855 8,855 Public Safety Total 1,247,224 $ 13,500 1,260,724 Personal Services 1,081,524 1,081,524 Planning Total 84,835 84,835 Personal Services 10,535 10,535 Human Relations 10,500 10,500 Mediation 7,000 $ 2,200 9,200 Transfers 801,831 $ 199,433 1,001,264 TOTAL GENERAL FUND APPROPRIATIONS $ 2,897,488 $ 265,133 $ 3,162,621.00 Section 3. That there be appropriated from the following SPECIAL REVENUE FUNDS: 201 Street Maintenance & Repair Total $ 536,468 $ 424,433 $ 960,901 Streets 536,468 $ 424,433 960,901 Personal Services 203,468 203,468 204 Parks and Recreation Fund Total $ 325,967 $ 325,967 Parks Total 45,950 45,950 Personal Services 15,425 15,425 Pool Total 101,925 101,925 Bryan Center Total 175,592 175,592 Personal Services 90,882 90,882 Bryan Youth Center Total 2,500 $ 1,000 3,500 207 Green Belt Fund $ 100,000 210 Mayor's Court Computer Fund $ 2,200 $ 2,200 212 Law Enforcement & Education Fund (LEEF) $ - 213 Coat & Supply Fund $ 5,000 $ 5,000 215 Furtherance of Justice Fund $ 43,700 $ 43,700 903 Police Pension Fund Total $ 102,175 $ 102,175 TOTAL SPECIAL REVENUE FUND APPROPRIATIONS $ 1,115,510 $ 424,433 $ 1,539,943

1 Section 4. That there be appropriated from the CAPITAL PROJECT FUNDS: 302 Cable T. V. - Capital Fund $ - $ 9,800 $ 9,800 306 Parks & Recreation Improvement Fund $ - $ 82,500 $ 82,500 307 Facilities Improvement Fund $ - $ 210,000 $ 210,000 308 Capital Equipment Fund $ - $ - TOTAL CAPITAL PROJECT FUND APPROPRIATIONS $ - $ 302,300 $ 302,300

Section 5. That there be appropriated from the ENTERPRISE FUNDS: 601 Electric Fund Total $ 2,729,806 $ 916,000 $ 3,645,806 Personal Services 430,386 430,386 610 Water Fund Total $ 634,294 $ 245,600 $ 879,894 Water Distribution Total 356,465 $ 225,600 582,065 Personal Services 248,174 248,174 Water Treatment Total 277,829 $ 20,000 297,829 Personal Services 130,629 130,629 620 Sewer Fund Total $ 815,903 $ 305,000 $ 1,120,903 Sewer Collection 383,946 $ 135,000 518,946 Personal Services 198,582 198,582 Sewer Treatment 431,957 $ 170,000 601,957 Personal Services 132,530 132,530 630 Solid Waste Fund $ 275,020 $ 42,000 $ 317,020 TOTAL ENTERPRISE FUND APPROPRIATIONS $ 4,455,023 $ 1,508,600 $ 5,963,623

Section 7. That the appropriation from the Total Fund Budget is as follows:

GRAND TOTAL APPROPRIATIONS ALL FUNDS $ 8,468,021 $ 2,500,466 $ 10,968,487

Section 9. This ordinance is hereby declared to be an emergency measure immediately necessary to preserve the public interest and for the health, safety and welfare of the citizens of the Village, wherefore, this ordinance shall be in effect immediately upon its adoption by Council.

Karen Wintrow, President

Passed:

Attest: Judy Kintner, Clerk of Council

ROLL CALL: Karen Wintrow Lori Askeland Brian Housh Marianne MacQueen Gerry Simms

2 ORDINANCE NO. 2014-08

2014 SUPPLEMENTAL APPROPRIATIONS AND DECLARING AN EMERGENCY VILLAGE OF YELLOW SPRINGS, OHIO

WHEREAS, Ordinance 2014-07 was adopted to make appropriations for current expenses and other expenditures of the Village of

WHEREAS, Village council makes supplemental appropriations to reflect adjustments which occur throughout the fiscal year, and WHEREAS, this ordinance is hereby declared to be an emergency measure necessary to preserve the public interest and provide for a special emergency in the operation of Village services, such emergency being the urgent necessity to provide for legitimate expenditures and amend the annual appropriation .

NOW, THEREFORE, THE COUNCIL FOR THE VILLAGE OF YELLOW SPRINGS, OHIO, HEREBY ORDAINS THAT:

Section 1. To provide for expenses and other expenditures of the said Village of Yellow Springs during the fiscal year ending December 31, 2014 the following sums are hereby set aside and appropriated as follows: CURRENT AMENDED Section 2. That there be approriated from the GENERAL FUND: DESCRIPTION BUDGET SUPPLEMEN BUDGET Council Total 274,594 $ 25,000 299,594 Council Chambers Personal Services 118,694 118,694 Mayor Total 59,110 59,110 Personal Services 54,210 54,210 Administration Total 327,671 $ 25,000 352,671 First floor updates Personal Services 140,976 140,976 Auditor 38,000 38,000 Rental Property 29,868 29,868 Library 8,000 8,000 Cable 8,855 8,855 Public SafetyTotal 1,247,224 $ 13,500 1,260,724 Omitted from original budget Personal Services 1,081,524 1,081,524 Planning Total 84,835 84,835 Personal Services 10,535 10,535 Human Relations 10,500 10,500 Mediation 7,000 $ 2,200 9,200 YSCF Grant Transfers 801,831 $ 199,433 1,001,264 For Green Space & Streets TOTAL GENERAL FUND APPROPRIATIONS $ 2,897,488 $ 265,133 ########## Section 3. That there be appropriated from the following SPECIAL REVENUE FUNDS 201 : Street Maintenance & Repair Total $ 536,468 $ 424,433 $ 960,901 Capital Projects Streets 536,468 $ 424,433 960,901 Personal Services 203,468 203,468 204 Parks and Recreation Fund Total $ 325,967 $ 325,967 Parks Total 45,950 45,950 Personal Services 15,425 15,425 Pool Total 101,925 101,925 Bryan Center Total 175,592 175,592 Personal Services 90,882 90,882 Bryan Youth Center Total 2,500 $ 1,000 3,500 Grant from HRC 207 Green Belt Fund $ 100,000 $ 100,000 210 Mayor's Court Computer Fund $ 2,200 $ 2,200 212 Law Enforcement & Education Fund (LEEF) $ - 213 Coat & Supply Fund $ 5,000 $ 5,000 215 Furtherance of Justice Fund $ 43,700 $ 43,700 903 Police Pension Fund Total $ 102,175 $ 102,175 TOTAL SPECIAL REVENUE FUND APPROPRIATIONS $ 1,115,510 $ 424,433 $ 1,539,943

1 Section 4. That there be approriated from the CAPITAL PROJECT FUNDS: 302 Cable T. V. - Capital Fund $ - $ 9,800 $ 9,800 Capital Projects 306 Parks & Recreation Improvement Fund $ - $ 82,500 $ 82,500 Capital Projects 307 Facilities Improvement Fund $ - $ 210,000 $ 210,000 Capital Projects 308 Capital Equipment Fund $ - $ - TOTAL CAPITAL PROJECT FUND APPROPRIATIONS $ - $ 302,300 $ 302,300 Section 5. That there be approriated from the ENTERPRISE FUNDS: 601 Electric Fund Total $ 2,729,806 $ 916,000 $ 3,645,806 Capital, power, new empl gear Personal Services 430,386 430,386 610 Water Fund Total $ 634,294 $ 245,600 $ 879,894 Capital and truck from last yr Water Distribution Total 356,465 $ 225,600 582,065 Personal Services 248,174 248,174 Water Treatment Total 277,829 $ 20,000 297,829 Personal Services 130,629 130,629 620 Sewer Fund Total $ 815,903 $ 305,000 $ 1,120,903 Capitalprojects Sewer Collection 383,946 $ 135,000 518,946 Personal Services 198,582 198,582 Sewer Treatment 431,957 $ 170,000 601,957 Capital projects Personal Services 132,530 132,530 630 Solid Waste Fund $ 275,020 $ 42,000 $ 317,020 To cover bills from last yr TOTAL ENTERPRISE FUND APPROPRIATIONS $ 4,455,023 $ 1,508,600 $ 5,963,623

Section 7. That the appropriation from the Total Fund Budget is as follows:

GRAND TOTAL APPROPRIATIONS ALL FUNDS $ 8,468,021 $ 2,500,466 $ 10,968,487

Section 8. The Finance Director and the Village Manager are hereby authorized to draw warrants on the Village Treasury for payments from any of the foregoing appropriations upon receiving proper certificates and vouchers therefore, approved by an ordinance of Council to make the expenditures; provided that no warrants shall be drawn or paid for salaries or wages except to persons employed by authority of and in accordance with such ordinance. Section 9. This ordinance is hereby declared to be an emergency measure immediately necessary to preserve the public interest and for the health, safety and welfare of the citizens the Village, wherefore, this ordinance shall be in effect immediately upon its adoption by Council.

Karen Wintrow, President Passed:

Attest: Judy Kintner. Clerk of Council

ROLL CALL: Karen Wintrow Lori Askeland Brian Housh Marianne MacQueen Gerry Simms

Village of Yellow Spings Jason Hamby Yellow Springs, OH. 45387 February 27, 2014 Dear Mr. Hamby, Thank you for the opportunity to present this custom building solution proposal for your consideration. The following proposal is for budgetary purposes only but should accurate enough to cover your intended project.

Standard Walters Building Features  Patented shear transfer plated (STP) columns  28-gauge 92,000 psi (80,000 psi minimum) steel panels with G-90 substrate and a superior paint finish  Rain Gutters and Downspouts  Side nailers spaced evenly to eave MSR 1650  Roof purlins spaced 24" on center MSR 1650  Truss lumber to be #2 Southern Yellow Pine or better  Column lumber to be #2 Southern Yellow Pine or better  Structure includes Walters Buildings written warranty

Your Project 42' 0" wide × 160' 0" long × 16' 0" high Commercial Storage Building To include the following:

 6 in. Fiberglass Batt Insulation in Entire Building.  2' 0" Soffited Overhangs on Entire Building.  Interior Liner Package with Ceiling.  Four Commercial Walk Doors with Panic Hardware.  (24) 10' 0" x 14' 0" Overhead Doors with Openers.  Estimated HVAC needs sufficient for Square Footage and Usage.  Estimated Electrical Service sufficient for Square Footage and Usage.  Complete Site Prep and Concrete Pad.  All Zoning and Building Permits for Greene County.

Building Price with freight & labor: $320,000.00

If cash terms* are met and the order can be placed prior to April 1st, 2014 for delivery and erection in the months of June/July 2014 deduct $15,000.00

Making your total building investment: $305,000.00

*Cash terms are defined as 25% payment of the total package price when the contract is signed, 50% payment of the total package price upon delivery of the materials supplied by Walters Buildings and the remaining 25% payment of the total package price upon the completion of the building construction.

Buyer(s) Walters Salesperson

Date Date

Thank you for the opportunity of providing you with this custom building solution proposal. If you have any questions, please feel free to contact me at 937-869-8628 or 937-653-8986. Highest Regards,

Del Hall Regional Vice President

Custom Building Solution Proposal

Submitted to:

The Village of Yellow Springs Mr. Jason Hamby

PRESENTED BY: Del Hall, Regional VP. Proposal #: DH20140227 To: Council

From: Judy Kintner

Re: Ordinance 2014-09 Accepting a Planning Commission Recommendation for Zoning Change to 888 Dayton Street (From I-2 to Planned Unit Development) and Declaring an Emergency

Current use at 888 Dayton St. is inconsistent with I-2 zoning in that it does not permit offices as a primary use, and does not permit multiple tenants. For that reason, if the current occupants of the site (Antioch University and e-HealthData Solutions) are to be able to remain, the site needs to be rezoned. Additionally, the present zoning restrictions were apparently not known to either a physician wishing to relocate to Yellow Springs, or to the building owner. The physician has been working with a local architect to configure an office space in the building to meet the needs of his practice, and the discrepancy was discovered when the architect sought building permits.

By reading ordinance 2014-09 as an emergency, the physician in question can conceivably proceed on schedule with his desired remodeling/relocation. If not, he will need to seek another site and the opportunity to bring a business into the area may be lost.

Because the Planning Commission decision will be made after the Yellow Springs News goes to print, the only way to provide the public advance notice of the ordinance’s reading is to notice the ordinance before Planning Commission actually makes their decision.

After consultation with Chris Conard and Lori Askeland, the following approach was determined to be best: the Clerk will provide the Yellow Springs News the information to notice Ordinance 2014-09 as an emergency for the paper dated April 17th. This does assume that PC will reach a decision to accept the rezoning proposal; however, the paper will not be printed/online until after the PC meeting, so would not be an influencing factor in the decision. Further, should PC not accept the proposed zoning change, Council would simply remove ordinance 2014-09 from consideration at their meeting on April 21st.

Below are reasons justifying the reading of Ordinance 2014-09 as an emergency:

Throughout the Zoning Code rewrite process, it was generally assumed that the building at 888 Dayton Street would serve as a multiple-use light industry and/or office area. Despite the I-2 designation, conversation in both rewrite sessions and in Council meetings addressing the Center for Business and Education expansion regularly referred to 888 Dayton Street as a site capable of housing multiple uses, including offices.

At the time that Council adopted the new zoning code, both the ZC Consultant and the Village Solicitor advised the public and Council of the likelihood of the need to revise the zoning in given areas based upon assumptions made in the process that might not prove accurate when put into practice.

Administrative delays which were not the fault of the applicant have impacted the applicant’s timeline: it seems only fair to make an effort to rectify those delays by proceeding in as timely a manner as permissible.

The legislation, if enacted, will serve to preserve and protected two existing businesses, and will allow the prospective tenant to join the Village tax base. The latter will also provide residents with access to holistic health care and the services of a primary physician.

Planning Commission Regular Meeting Minutes

Council Chambers 7-9pm Wednesday, April 16, 2014

CALL TO ORDER The meeting was called to order at 7:05 P.M.

ROLL CALL Planning Commission members present were Matt Reed, Chair, John Struewing, Tim Tobey, Lori Askeland and Bill Bebko. Tamara Ennist, Village Zoning Administrator, was present, as was Interim Village Manager Kent Bristol.

REVIEW OF MINUTES March 10, 2013 Minutes of Planning Commission. Struewing MOVED and Askeland SECONDED a MOTION TO APPROVE THE MINUTES AS AMENDED. The MOTION PASSED 4-0 on a VOICE VOTE. Bebko abstained due to absence from that meeting.

REVIEW OF AGENDA There were no changes made.

REPORTS There were no Reports.

CITIZEN CONCERNS There were no Citizen Concerns.

OLD BUSINESS There was no Old Business

NEW BUSINESS and PUBLIC HEARINGS Center for Business and Education Plat, Preliminary Design Plan –- Dayton Yellow Springs Road at East Enon Road.

888 Dayton Street, Rezoning. Ennist read her staff report addressing the matter and provided staff recommendations as follows:

PROPERTY INFORMATION AND ANALYSIS: The property is located at the NE corner of Dayton Street and East Enon Road and consists of three parcels inside the Village for a total of 9.892 acres. There are two adjacent parcels owned by Yellow Springs, LLC that are located to the north of the proposed site in Miami Township which are not considered in this application.

The site is currently occupied with a structure and a large parking lot which is accessed from East Enon Road. There are two additional access points from Dayton Street; one for truck access to existing loading docks on the east side of the structure and one that provides emergency access to the Dayton Street side of the building. The structure currently is occupied by two separate businesses; Creative Memories offices and Antioch University administrative offices.

STAFF ANALYSIS OF THE APPLICATION: The applicant, Ted Donnell, Architect, is requesting rezoning so that the owner can reuse the structure for professional office space in addition to mixed use industrial use. According to the applicant the only portion of the structure conducive to industrial use is the taller portion on the north side. This portion of the structure has thirty foot ceilings and is equipped with loading docks. A separate entrance from Dayton Street provides access to this portion of the building without providing a connection to the main parking lot. Access to the remaining portions of the structure is from the parking lot off of East Enon Road.

The owner wishes to lease a portion of the structure located closest to Dayton Street as a physician’s office. The I-2 (Industrial District) does not permit medical offices or professional offices, and does not permit multiple uses.

The owner would like to maximize use of the structure by incorporating a variety of principal uses that are permitted in separate zoning districts. However, ZC Section 1260.04(d) restricts a lot or parcel to only one principle use unless approved as a mixed use development or as a PUD. The applicant therefore wishes to create a Planned Unit Development (PUD).

CRITERIA: Planned Unit Development Yellow Springs Zoning Ordinance VYS ZC Section 1254.01: Purpose

The Planned Unit Development (PUD) District is established as an optional development tool to permit flexibility in the regulation of land development; to encourage innovation in land use, form of ownership and variety of design, layout and type of structures constructed; to achieve economy and efficiency in the use of land; to preserve significant natural, historical and architectural features and open space; to promote efficient provision of public services and utilities; to minimize adverse traffic impacts; to provide better housing, employment and business opportunities particularly suited to residents; to encourage development of convenient recreational facilities; and to encourage the use and improvement of existing sites when the uniform regulations contained in other zoning districts alone do not provide adequate protection and safeguards for the property and surrounding areas. It is the further intent of the PUD regulations to promote a higher quality of development than can be achieved from conventional zoning requirements in furtherance of the vision and goals of the adopted Yellow Springs Comprehensive Plan and Vision: Yellow Springs and Miami Township.

VYS ZC Section 1260.04(d) Principle uses per lot. A lot or parcel shall not be devoted to more than one principal use, or contain more than one principal building, except for groups of multiple family dwellings, agricultural buildings, approved mixed use developments, PUD’s, or commercial or industrial buildings determined by the Planning Commission to be a principal use collectively, based on meeting all of the following criteria:

(1) Individual buildings share common parking areas, signs, access and similar features; (2) Buildings are under single ownership; (3) Individual activities support one another (such as auto sales/vehicle repair or gas station/restaurant/convenience store); or (4) Buildings are architecturally unified and compatible

STAFF RECOMMENDATION: Staff recommends approval of the rezoning from I-2 to PUD. In addition, staff recommends that the Planning Commission look closely at the uses proposed;

professional offices, medical offices, and light industrial uses, and determine if there should be any clarification or restrictions of similar types of uses that could be permitted within the PUD.

Following Ennist’s reading of the staff report, Reed called for questions from the Commission. There being no questions, Reed called Ted Donnell.

Ted Donnell, the architect representing Yellow Springs, LLC stated that the building was purchased without a clear sense as to what the best re-use for the space would be. He further stated that the owner has received inquiries for tenancy from businesses seeking medical and professional office space and has received some interest from low impact industrial use for the high-bay area.

Donnell characterized the PUD designation as a good adaptive re-use of the building which is equipped with natural landscaping, rain gardens, and bus stop and bike racks.

With regard to industrial uses, Donnell stated that the primary desire of the owner is to assure consistency of the office uses. Therefore, he contended, there will be no concern that a heavy industrial user will be brought in, because it would be incompatible with current uses.

Donnell stressed that the doctor needs to be able to access his office, if permitted, on May first.

Askeland stated that the use will be changed from an I-2 use to Mixed Use.

Ennist advised against an underlying I-1 use as overly broad.

Donnell noted that the high bay area is compatible with I-1 uses. He stated that as a PUD, any new use would be conditional, and as such would come before Planning Commission which could then approve or deny the use.

Askeland asked for comment on the idea of making all industrial uses conditional. There was agreement from both the applicant and Planning Commission as a whole that this could be a workable solution.

Bristol commented that the Village staff view job creation as well as utility use as a positive to the Village as a whole.

Reed OPENED THE PUBLIC HEARING.

Sam Young, Millworks Principal, commented that while he is generally in favor of economic development, he harbors some reservations regarding an unknown owner. Young stated that he has only one name, Matt Schwab, and does not know whether that individual lives in town or whether he has the Village’s best interests at heart. HE stated that he approves of the need for the owner to return for a approval for any subsequent use.

Young stated his objection to use of the term “industrial” as a de facto term for manufacturing. He concluded by commenting that current use at 888 Dayton Street is relocation rather than new business, arguing that this is not growth but relocation.

Dan Reyes brought up the notion of give and take in a PUD process, and asked what benefit is offered to the community if the project is approved, and opined that this would be an opportunity to negotiate on behalf of the community.

Doctor Gronbeck, the prospective tenant, responded to Reyes’ speculation. Gronbeck cited the lack of accessible health care in the community, and commented on his difficulty in trying to locate an appropriate office space in Yellow Springs. Gronbeck stated that he has recently hired his first employee, and expects to hire more as his practice is able to expand. Gronbeck commented that this is not a relocation, but is new business, and may in fact bring more members of the medical community into town.

Reed CLOSED THE PUBLIC HEARING.

Askeland commented that she was satisfied with the staff explanation of the benefits provided to the community. Askeland noted that mixed use is prioritized in the Visioning document, and recommended limiting industrial uses to I-1 uses and making all of those uses conditional.

Struewing agreed with Askeland, stating that the zoning should be changed to PUD and I-1 conditional.

Tobey concurred.

Bebko sought clarification as to the process, and it was affirmed that PC will not change the zoning, but will make that recommendation to Council. Bebko noted that current tenants will directly benefit from the rezoning, given that their present occupancy is not permitted under the present zoning.

Bebko agreed with the suggestion of making any I-1 use conditional, which would require an application before Planning Commission.

Reed received confirmation that any conditional use would come before the Commission.

Ennist cautioned that a conditional use is a permitted use as long as reasonably imposed conditions can be met.

Anderson suggested adding a caveat to the statement that “everything is a conditional use” that PC has the right to deny any use which is not compatible with present use.

Several members expressed concern that such a statement might not be legally defensible.

Ennist suggested the language, “any conditional uses will require the approval of Planning Commission,” as a solution.

Askeland received confirmation that any future development would have to come before Planning Commission.

Donnell stated for the record that the owner will be deeding to the Village a Right of Way to the center line of Enon Road.

John Eastman commented upon the process, opining that Council would need to consider an ordinance with two aspects; one for rezoning, and one approving a PUD.

Reed asked whether the condition that any industrial use would need to be considered by the Commission would pass legal muster.

There followed a discussion regarding the need or lack of need to assign an underlying district designation to the PUD.

Reed summarized that any mixed industrial uses would require the conditional approval of Planning Commission as a part of the PUD process, and that condition was agreed upon by all members of Planning Commission.

Tobey MOVED TO RECOMMEND TO COUNCIL THAT THE PROPERTY AT 888 DAYTON STREET BE REZONED FROM I-2 TO PLANNED UNIT DEVELOPMENT.

Bebko SECONDED, and the MOTION PASSED 5-0 ON A ROLL CALL VOTE.

Bebko then MOVED TO APPROVE THE PROPOSED PUD MASTER PLAN AS PRESENTED, INCLUDING PROFESSIONAL AND MEDICAL OFFICE USES; ANY FUTURE MIXED INDUSTRIAL USES WILL REQUIRE APPROVAL OF PLANNING COMMISSION AND WILL FOLLOW PROCEDURES DEFINED IN THE ZONING CODE FOR CONDITIONAL USE.

Tobey SECONDED, and the MOTION PASSED 5-0 ON A ROLL CALL VOTE.

VILLAGE OF YELLOW SPRINGS, OHIO ORDINANCE 2014-09

AN EMERGENCY ORDINANCE TO AMEND THE OFFICIAL ZONING MAP WITH REZONING APPROVAL OF 9.892 ACRES LOCATED AT 888 DAYTON STREET (PARCEL ID NOS. F19000100030001200, F19000100030001400 AND F19000100030001500) FROM “I-2” INDUSTRIAL ZONING DISTRICT TO PLANNED UNIT DEVELOPMENT DISTRICT.

WHEREAS, the Village Charter and Chapter 713 of the Ohio Revised Code empower the Village to enact a zoning code and to provide for its administration, enforcement and amendment; and

WHEREAS, the property owner of 888 Dayton Street seeks to rezone the 9.892 acres in order to eliminate nonconforming uses and allow for some flexibility in the use of the property as the property is not well suited to industrial uses; and

WHEREAS, the Planning Commission, following public hearing, recommended to Village Council the rezoning of the property located at 888 Dayton Street from “I-2” Industrial Zoning District to Planned Unit Development District.

NOW, THEREFORE, THE COUNCIL FOR THE VILLAGE OF YELLOW SPRINGS, OHIO, GREENE COUNTY, HEREBY ORDAINS THAT:

Section 1. The Yellow Springs Village Council accepts the Planning Commission recommendation and authorizes the rezoning of the 9.892 acres located at 888 Dayton Street (PARCEL ID Nos. F19000100030001200, F19000100030001400 and F19000100030001500) from “I-2” Industrial Zoning District to Planned Unit Development District.

Section 2. This ordinance is hereby declared to be an emergency measure immediately necessary to preserve the public interest and for the health, safety and welfare of the citizens of the Village, and more specifically to bring new business and jobs to the Village, and to avoid the potential loss of businesses currently operating within the Village which would result in lost Village revenue. In the public interest of the Village, this ordinance shall be in effect upon its adoption by Council.

Karen Wintrow, Council President

ATTEST:

Judith O. Kintner, Clerk of Council

ROLL CALL

Karen Wintrow___ Lori Askeland ___ Gerald Simms____

Brian Housh____ Marianne MacQueen____

RESOLUTION NUMBER 2014-18

AUTHORIZING THE TEMPORARY INSTALLATION OF ART WORK IN PUBLIC SPACES IN THE VILLAGE AND APPROVING A SUPPORTING AGREEMENT WITH THE YELLOW SPRINGS ARTS COUNCIL

WHEREAS, the Yellow Springs Arts Council has sponsored the National Bronze Sculpture Symposium, and;

WHEREAS, one outcome of the symposium was the creation of several bronze sculptures, including three pieces by D’jean Jawrunner, and;

WHEREAS, it is the desire and intent of the Arts Council to install many of the resulting sculptures in settings around Yellow Springs where they will be visible and accessible to residents and visitors, and;

WHEREAS, aiding the Arts Council in their endeavor is consistent with the goals and policies of Village government,

NOW, THEREFORE, THE COUNCIL OF THE VILLAGE OF YELLOW SPRINGS OHIO DOES HEREBY RESOLVE THAT:

1. The attached agreement between the Village and the Yellow Springs Arts Council defining the terms and details related to installing the subject art works in a public right-of-way is hereby accepted and approved.

2. Village officers and staff are hereby directed to work with the Arts Council and the artist to achieve the outcome anticipated by the agreement.

3. The Village Manager is hereby authorized and directed to execute the agreement on behalf of the Village and see to its execution.

This Resolution shall go into effect upon its approval.

Signed______Karen Wintrow, President of Council

Passed:

Attest:______Judy Kintner, Clerk of Council

Roll call:

Wintrow ___ Askeland ___

Simms___ Housh ___ MacQueen ___

AGREEMENT

This agreement (the “Agreement”) is entered into by the Village of Yellow Springs (the “Village”) and the Yellow Springs Arts Council (”YSAC”) for the installation of three (3) bronze sculptures (the “Sculptures”) featuring the art of D’jean Jawrunner (Tucumcari, NM), a guest artist of the October 2013 Yellow Springs Experience National Bronze Sculpture Symposium. The three Jawrunner sculptures partially comprise the “National Bronze Sculpture Trail” of twelve (12) sculptures in the downtown Yellow Springs area (see attached Addendum #1). The Village agrees that the YSAC is authorized to install the Sculptures at the Dayton Street Low Brick Wall location (the “Location”). This public art project meets the Village of Yellow Springs public art installation policy requirements. The Conceptual Proposal was submitted on February 5, 2013 and the Project was presented to the YSAC and approved on May 22, 2013. On the terms and conditions contained in this Agreement, the parties agree as follows:

1. Terms.

a. The term of this Agreement will commence May 1, 2014 and will terminate April 30, 2024, a ten-year agreement unless otherwise noted. The terms may be renewed or altered at that time.

b. The Village shall provide outdoor space for installation and exhibition of a cluster of three small bronze sculptures (i.e. the Sculptures) on bases at the Location.

c. The Village shall maintain the ground at the base of the Sculptures, if needed.

d. The YSAC shall be responsible for installation and maintenance of the Sculptures.

e. The YSAC shall provide insurance coverage to cover the total exhibit value of $9,000 and no more than $3,000 per piece.

f. The YSAC shall create and install signage for each Sculpture on or near its base.

g. The YSAC shall create and promote the media release announcing the Sculpture site partnerships including providing an overview on the YSAC and related websites regarding the National Bronze Sculpture Trail site partnership and the unveiling ceremony details.

h. The YSAC will act as the curator will be “on call” if a sculpture needs attention.

i. The YSAC as curator shall provide for annual polishing of Sculptures on site.

j. Upon termination of this Agreement, the YSAC shall be responsible for the removal of the Sculptures.

k. This Agreement may be signed in counterparts, each of which shall be deemed to be an original and all of which shall constitute one and the same instrument. A facsimile, pdf or copy of a signature is valid as an original.

2. Agreement Modification and Termination

a. All amendments to the Agreement must be made in writing and must be agreed to and executed by the parties before becoming effective.

3. Disputes.

a. All disputes arising under this agreement, which are not settled within 30 calendar days after they arise, shall be settled by arbitration in Yellow Springs, Ohio, conducted by a single arbitrator selected by the parties or, if the parties cannot agree, appointment of an arbitrator by the Presiding Judge of the Court of Common Pleas of Greene County, Ohio.

Village Manager of Yellow Springs, Ohio Jerome Borchers, Board President Yellow Springs Arts Council

Date Date

Reviewed as to form:

______Village Solicitor

Addendum I

Identified artwork for the National Bronze Sculpture Trail; 12 bronze sculptures.

YS Federal Credit Union Three (3) John Weidman Sculptures (Brookline, NH)

Weidman No. 1 “Passerine of Peace“ Weidman No. 2 “Skater” Weidman No. 3 “Strolling Diety”

Village of Yellow Springs/Dayton Street Low Brick Wall Three (3) D’jean Jawrunner Sculptures (Tucumcari, NM)

Jawrunner No. 1 “Transitions Series One“ Jawrunner No. 2 “Transitions Series Two“ Jawrunner No. 3 “Transitions Series Three”

Yellow Springs Schools/Mills Lawn Elementary Three (3) Susan Byrnes Sculptures (Cincinnati, OH – “Ohio Artist”)

Byrnes No. 1 “Robin’s Nest” Byrnes No. 2 “Swallow’s Nest” Byrnes No. 3 “Oriole’s Nest”

Mills Park Hotel Three (3) Brian Maughan Sculptures (Yellow Springs, OH – “YS Invited Artist)

Maughan No. 1 “Twist Again” Maughan No. 2 “Fireasana” Maughan No. 3 “Play It!”

w:\wdox\client\005306\00130\00678765.docx

VILLAGE OF YELLOW SPRINGS, OHIO

RESOLUTION 2014-21

AUTHORIZING THE SALE DURING CALENDAR YEAR 2014 OF MUNICIPALLY OWNED PERSONAL PROPERTY WHICH IS NOT NEEDED FOR PUBLIC USE, OR WHICH IS OBSOLETE OR UNFIT FOR THE USE FOR WHICH IT WAS ACQUIRED, BY INTERNET AUCTION, PURSUANT TO OHIO REVISED CODE SECTION 721.15(D)

WHEREAS, this Council is required to adopt a Resolution expressing its intent to sell municipally owned property by internet auction, including a description of how the auctions will be conducted, specifying the number of days for bidding, and stating the general terms and conditions of sale; and

WHEREAS, after extensive research and due diligence, and based upon positive results in previous years, the Village of Yellow Springs is recommending GovDeals, Inc. at gov.deals.com, as the Village’s contracted representative to conduct auctions on its behalf.

NOW THEREFORE be it RESOLVED, by the Council of the Village of Yellow Springs, Greene County, Ohio, that:

Section 1. During calendar year 2014, municipally owned personal property which is not needed for public use, or which is obsolete or unfit for the use for which it was acquired, as determined pursuant to the procedure set forth in the Codified Ordinances of the Village at Section 206.02, may be sold at internet auction. This is addition to the methods provided otherwise in Section 206.02.

Section 2. Any said auction sales shall be conducted under the authority and direction of the Village of Yellow Springs Village Manager, whose address and telephone number is as follows: 100 Dayton Street, Yellow Springs, Ohio 45387; (937) 767-1279.

Section 3. Any such internet auction sales shall be conducted by GovDeals.com internet auction services, pursuant to the rules and regulations promulgated and in effect for that sales organization, on file with the Clerk, and as amended from time to time. However, the sales fees to be paid by the Village of Yellow Springs for such internet auction service shall in no event exceed the amount of seven and one half (7-1/2%) per cent of the accepted auction bid.

Section 4. In connection with each such contemplated internet auction sale, bidding shall remain open for not less than fifteen (15) days, including Saturdays, Sundays and legal holidays.

Section 5. That in connection with each such contemplated internet auction sale, the terms of payment shall be cash, payment in full on or before the date of delivery to the successful bidder; further, the successful bidder shall be solely responsible for all acts and expenses associated with the delivery of such item(s) so purchased.

Section 6. This Resolution shall be in full force and effect immediately upon adoption.

______

Signed: Karen Wintrow, President of Council

Passed:

Attest: ______

Judy Kintner, Clerk of Council

ROLL CALL:

Karen Wintrow____ Lori Askeland ___ Gerry Simms____

Brian Housh____ Marianne MacQueen____

VILLAGE OF YELLOW SPRINGS, OHIO

RESOLUTION 2014-22

AUTHORIZING THE INTERIM VILLAGE MANAGER TO ENTER INTO A PLANNED UNIT DEVELOPMENT AGREEMENT WITH YELLOW SPRINGS, LLC

WHEREAS, Village Council has authorized a rezoning from “I-2” Industrial to Planned Unit Development (“PUD”) district at 888 Dayton Street; and

WHEREAS, Section 1254.05(e) of the Village of Yellow Springs Zoning Ordinance requires the Village and the applicant requesting a PUD to enter into a PUD Agreement prior to the commencement of construction or the issuance of building permits; and

WHEREAS, the Village and Yellow Springs, LLC wish to enter into a PUD Agreement in order to allow construction on this project to commence;

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE VILLAGE OF YELLOW SPRINGS, OHIO, THAT:

SECTION 1. The Village Manager is hereby authorized to take all steps necessary to enter into a PUD Agreement with Yellow Springs, LLC in a form to be approved by the Village Solicitor.

SECTION 2. Council finds and determines that all formal actions of the Council relating to the adoption of this Resolution have been undertaken at open meetings of this Council; and that deliberations of this Council and of its committees, resulting in such formal action, took place in meetings open to the public in compliance with all statutory requirements including the requirements of Section 121.22 of the Ohio Revised Code.

______

Karen Wintrow, President of Council

Passed:

Attest:______Judy Kintner, Clerk of Council

Roll Call: Wintrow_____ Askeland_____ Simms_____

Housh____ MacQueen____

Karen Wintrow Water System Task Force Proposal For Meeting 4/21/2014

Establishing a Water System Task Force for the Village of Yellow Springs

Issue Statement The Village of Yellow Springs is facing a critical decision regarding our Water Treatment System. The current water plant is nearly 50 years old and is in need of an upgrade to address a directive from the Ohio EPA to remove manganese and to improve general operations of the plant. Four alternatives have been presented for consideration including building a new plant (with or without ion exchange softening), rehabbing the existing plant or purchasing water from Springfield. The Village is currently in the process of analyzing the costs and benefits of each option toward making a final decision on the preferred alternative before the end of 2014.

Existing Conditions The current water plant, located on Jacoby Road in Miami Township was built in about 1964. The plant was upgraded in 1999 by rebuilding the sand filters and improving the filter controls and other minor improvements have been made since then. The plant is designed for iron removal and disinfection using gaseous chlorine. The plant currently does not allow for the removal of manganese which is a significant contaminant in Yellow Springs’ water. There are no known health threats from manganese but it does discolor the water making it visually unappealing and a source of staining of fixtures and clothing. The water also has a high concentration of calcium making it extremely hard, averaging about 30 grains per gallon resulting in softening systems being used in the majority of homes and businesses in Yellow Springs. The addition of fluoride was discontinued in May 2011 after 50 years of use but the water does maintain a natural fluoride level of .2 mg/l.

Charge Council charges the Water System Task Force (WSTF) with reviewing the materials that have been developed to date and preparing an analysis of each option that has been presented. This decision is as much philosophical as financial so the Task Force is being asked to approach the issue primarily from that direction especially because all of information necessary for a detailed financial analysis is not yet available.

Following are the specific issues to be addressed by the Task Force:

1. What is the significance to the community of maintaining our own water source? 2. What is the importance of water softening to the community, including current use, the infrastructure/environmental impacts of both providing and not providing softened water and a comparison of ion-softened to lime-softened water? 3. What is the threat of the Tremont Barrel fill to the Springfield water system? 4. What would the development pressures be if a new water line was extended down Rte. 68? 5. What is the impact on our wellfields if we decided to purchase water from Springfield? 6. Would there be a benefit to developing system redundancy by extending the line to Springfield? 7. Compare the design/build scenario for new plant construction with the more typical engineering RFP/construction bid process in terms of time, cost and project quality. 8. How much more would people be willing to pay to retain our own water resource? The target date for presentation of the final report to Council is October 1, 2014.

4/9/2014 3:41 PM 1 Draft #2

Karen Wintrow Water System Task Force Proposal For Meeting 4/21/2014

Reference Materials 1. Water Supply Feasibility Study, Village of Yellow Springs by LJB dated September 14, 2011 2. Yellow Springs, Ohio Water Treatment Facility Energy Audit by RCAP 3. Yellow Springs Water Treatment Facility by RCAP on cost to rehab the existing plant 4. Village Manager Memo with responses from Ohio EPA dated April 15, 2013 5. Village of Yellow Springs WTP Data 6. YS News Community Water Survey from April, 2012 7. YS News Series on Water, various dates 8. LJB Preliminary Engineering for a Shared Waterline between Springfield and Yellow Springs dated May 8, 2013

Task Force Composition As always in Yellow Springs, a decision will only be made after a high level of community dialog and involvement. The purpose of the WSTF is to provide a high level of expertise in the area of water and hydrology to help inform that discussion and subsequent decision. The WSTF should include from 5-7 members with recommended participants to include a representative of YSI Xylem, our largest local business and world leader in water science; one or more local hydrologists; one to two council members; and Water Department Supervisor Joe Bates. Other village staff will act on an advisory basis as required.

Task Force Governance The Water System Task Force is an official committee of the Yellow Springs Village Council. At the first meeting, the WSTF should choose a Chair and Vice Chair to preside over the meetings and report the findings of the Task Force. It is expected that the Task Force will meet a minimum of monthly with the date and time of the meetings to be determined by the members. All meetings of the WSTF must be advertised and open to the public. Council Clerk Judy Kintner must be advised of the meeting schedule so that appropriate notification can be given. To be considered official, meetings must be attended by a quorum, determined to be a simple majority, of members. Official meeting minutes must be kept, approved and forwarded to the Council Clerk for distribution and records retention.

4/9/2014 3:41 PM 2 Draft #2

COMPARISON OF WATER SOURCING ALTERNATIVES VILLAGE OF YELLOW SPRINGS, OHIO

April 18, 2014

By LJB Inc. 2500 Newmark Drive Miamisburg, OH 45342

INTRODUCTION

This document is intended to provide an overall review of various factors to be considered when selecting an option for supplying the Village of Yellow Springs with potable water. For this report overall review means that it covers a range of factors, not that it includes all the details for each aspect since these details are covered in other documents and reports, many of which will be referenced herein.

The intention of this comparison of water sourcing options is to provide a structure for a community discussion of the technical, economic, policy and values components that are input to a Village decision on how it wants to move forward with supplying water to its residents. In this document, background information is provided regarding each of the various components.

ALTERNATIVES REVIEWED

For the purposes of this report, the alternatives under consideration are the following.

A. DO NOTHING: With this alternative, the existing iron removal water treatment plant will be utilized fundamentally in its current condition with repairs and maintenance being undertaken often in a reactive mode. This alternative does nothing to remove manganese from the water supply, and is not sustainable for the long term.

B. REHABILITATION WITH MANGANESE REMOVAL: This alternative includes the complete rehabilitation of the existing plant to as near a “like new” condition as feasible while utilizing the existing structures. This alternative will include the removal of manganese in addition to iron treatment. The RCAP report “Yellow Springs Water Treatment Facility” issued in January 2014 covers the details of this alternative.

C. BUILD NEW TREATMENT PLANT WITHOUT SOFTENING. This alternative is based on completely replacing the existing water treatment plant with new buildings, clearwell and equipment to accomplish iron and manganese removal. The details for this alternative are covered in the July 12, 2012 letter to the Village from Artesian of Pioneer, a specialty builder of water treatment plants.

D. BUILD NEW TREATMENT PLANT INCLUDING SOFTENING. This alternative adds ion exchange softening to Alternative C above. The details for this alternative are also covered in the July 12, 2012 letter to the Village from Artesian of Pioneer.

E. PURCHASE LIME SOFTENED WATER FROM SPRINGFIELD. The details of the force main and other components needed to connect to the Springfield water system are described in the LJB report dated June 14, 2013 and titled “Preliminary Engineering Report for a Possible Shared Services Waterline Project Between the City of Springfield and the Village of Yellow Springs.”

1 4/18/2014

WATER DISTRIBUTION SYSTEM PROJECTS

Projects related to the water distribution system such as the Bottleneck Elimination Project and the Loop Completion Project are not included directly in this review because this report covers only water sourcing. The Village recognizes that these projects are essential for good fire flow in various parts of the community, but they are needed regardless of the source of water supply. As such they will need to be considered in determining water rates which must pay for both the cost of water supply and the cost of distribution.

FINISHED WATER QUALITY

The finished water quality as supplied to the customer depends on the source of supply and the treatment processes used. Table 1 provides a summary of expected finished water quality for each of the alternatives discussed above. Information for Alternatives A and E was obtained from the Consumer Confidence Reports and conversations with Yellow Springs staff. Data for Alternatives B through D are calculated values based on the parameters found in the Yellow Springs well water and the degree of softening to match the Springfield supply.

Below is a brief discussion of some of the items in Table 1 that relate to a comparison of the water sourcing alternatives from a technical perspective. Issues of policy and values come in later sections.  Hardness is a continuum from very soft (near zero) to soft (up to 60 mg/l) to moderately hard (60 – 120 mg/l) to hard (120 – 180 mg/l) to very hard (> 180 mg/l) as classified by USGS and the World Health Organization. Yellow Springs water at 513 mg/l is considered extremely hard. Many communities that soften water aim for about 150 mg/l as does Springfield. Note that rain water has almost zero hardness.  Hardness is comprised mostly of calcium and magnesium with calcium predominating. The proportions of calcium and magnesium depend of the nature of the limestone rock the water was exposed to. There are some difference in how these two components behave in water systems and treatment processes, but these topics are beyond this report to discuss.  Alkalinity goes hand in hand with hardness in raw waters because it is related to the dissolution of limestone rock by rain water. So high raw water hardness is associated with high alkalinity. Treatment for iron and manganese as well as ion exchange softening do not appreciably affect the finished water alkalinity. However, lime softening as practiced in Springfield reduces alkalinity along with hardness.  The pH value of finished water is slightly higher than raw water for iron and manganese removal because the aeration process strips carbon dioxide from the water which causes a modest rise in pH. The lime softening process significantly increases the finished water pH, making it more alkaline.  Iron and manganese will be below the secondary contaminant levels for all the alternatives except the Do Nothing alternative. This is because the existing Yellow Springs water treatment plant is not effective in removing manganese. However, either a rehabilitated plant or a new plant will remove manganese.  Sodium is normally quite low in ground waters and is not appreciatively affected by iron or manganese treatment or by lime softening. However, sodium is added to the water by ion exchange softening at the ratio of 23 mg/l of sodium for each 100 mg/l of hardness removed. Therefore, softening Yellow Springs water to 148 mg/l hardness will add 84 mg/l sodium.

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Table 1. Finished Water Quality Alt. B Ohio EPA Rehab WTP Alt. C Alt. D Alt. E MCL or Alt. A with Mn New WTP w/o New WTP with Springfield Parameter SMCL Do Nothing Removal Softening Softening Water Hardness (mg/l) No SMCL 513 513 513 148 148 Alkalinity (mg/l) No SMCL 360 360 360 360 74 pH (SU) - SMCL 7.0 - 10.5 7.5 7.5 7.5 7.5 9.63 Iron (mg/kl) - SMCL 0.30 <0.3 <0.3 <0.3 <0.3 <0.3 Manganese (mg/l) - SMCL 0.05 0.16 <0.05 <0.05 <0.05 <0.05 Sodium (mg/l) No SMCL 12 12 12 96 15 Fluoride (mg/l) - MCL 2.0 0.2 0.2 0.2 0.2 0.23 Nitrate-N (mg/l) -MCL 10.0 0.124 0.124 0.124 0.124 1.25 Phosphate (mg/l) No SMCL NA NA NA NA 0.89 TTHM's (ug/l) - MCL 80 24.1 24.1 24.1 24.1 24.7 HAA5 (ug/l) - MCL 60 1.83 1.83 1.83 1.83 5.25

MCL Maximum Contaminant Level SMCL Secondary Maximum Contaminant Level TTHM’s Total trihalomethanes HAA5 Haloacetic acids NA Information not currently available. WTP Water Treatment Plant Mn Manganese

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 Since Yellow Springs discontinued addition of fluoride to the water supply the fluoride currently found in the water is naturally occurring. Springfield also does not add fluoride and has about the same level of naturally occurring fluoride.  Nitrate predominantly enters the ground water from nitrogen fertilizers as long as the water is in a chemically oxidizing environment. However, when ground water is in a chemically reducing environment the nitrate is converted to harmless nitrogen gas. The same chemically reducing environment is required for iron and manganese to become soluble and enter the groundwater. Therefore, high iron and manganese levels are almost always associated with zero or very low nitrate values.  Although low levels of phosphate may be found in raw ground water, the phosphate in the Springfield finished water is mostly due to the addition of poly-phosphates for mitigation of corrosion in the distribution system. The phosphates bind with iron corrosion products on pipe walls to help form more protective coatings. Yellow Springs does not currently add phosphorus compounds for corrosion control, but could do so regardless of the water source alternative.  Total trihalomethanes (TTHM’s) and haloacetic acids (HAA5) are synthetic organic compounds that enter the water supply during disinfection with chlorine when natural organic matter is present in the raw water supply. The level of these compounds is generally below the MCL’s for disinfection of ground waters, but can be a greater problem with disinfection of surface waters.  Residual chlorine is found in all Ohio public water supplies since it is required by Ohio EPA that a minimum residual of 0.20 mg/l free chlorine or 1.0 mg/l of combined chlorine be maintained in all parts of the distribution system. For this reason, a higher residual is provided at the water treatment plant in order to ensure this requirement is met throughout the distribution system. Therefore, a person’s experience of chlorine taste is highly related to the hydraulic travel time from the treatment plant.

WATER SOFTENING Water hardness is an important consideration in the discussion of whether to purchase water from Springfield or to add softening if a new water treatment plant is built for Yellow Springs. Some of the factors to be considered in this policy discussion include the following:  Not all softened water is the same. Ion exchange softening, whether at home or at a central treatment plant, involves removing calcium and magnesium ions by adding sodium to the water. In this process the alkalinity and pH remain essentially unchanged. Lime softened water removes both hardness (calcium and magnesium) and alkalinity without adding sodium to the water. However, the pH is somewhat elevated, i.e. more alkaline, compared to ion exchange softened water.  Both hardness and alkalinity are factors contributing to scaling in water heaters and commercial boilers. Although hardness is the more critical component, the alkalinity is a significant factor. This scaling is primarily an economic issue for home owners needing to replace hot water heaters and for commercial entities in maintaining boilers as well as hot water heaters.  Municipal level ion exchange softening will provide a finished water hardness under the control of the Village, but it will most likely be in the range of 150 mg/l or higher. Therefore, businesses and homeowners that want very soft water will still need to have their own water softeners. However, the amount of salt used by those softeners will be approximately a quarter of the amount needed when there is no municipal softening.

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HEALTH IMPACTS OF SOFTENED WATER The writer of this report does not have expertise to adequately address potential health impacts of water softened by either lime softening or ion exchange softening. Others, with different expertise, may have additional relevant information. Some factors that have been mentioned in public discussions include the following:  Sodium in ion exchange softened water might be detrimental to some people’s health, particularly those on low sodium diets. Table 1 shows the level of sodium that would be expected when Yellow Springs water is softened to 148 mg/l hardness.  Alkaline pH water (pH greater than 7.0) from the lime softening process is considered by some to be healthier than acidic pH water (pH less than 7.0).  The hardness in Yellow Springs water is considered by some to be healthier than even partially softened water, and they want to continue to have that water available.

TASTE

The taste of water is a very subjective personal matter. The most common comments regarding the taste of water actually relate more to the amount of chlorine in the water being tasted rather than to the actual water itself. The amount of chlorine in an individual person’s drinking water has more to do with the travel time from the treatment plant, or point of re-chlorination, than anything else. In general, the shorter the travel time, the higher the chlorine level although there are some other minor factors.

The most scientifically valid way to evaluate taste is to perform a double blind taste test with a large group of volunteers using water from which the chlorine has been removed. Then the results would be analyzed statistically to determine the better tasting water.

Note that chlorine is easily removed from personal drinking water with an activated carbon filter such as a Brita filter or equivalent.

DEVELOPMENT PRESSURE

It is conventional wisdom that provision of utilities such as water mains in undeveloped areas adds incentive for development of those areas. Concerns over increased development pressure along the US 68 corridor north of Yellow Springs have been raised regarding obtaining water from Springfield. Some factors to consider when discussing the issue of development pressure as related specifically to a water line along US 68 include the following:  Under the arrangement currently being discussed, the Village of Yellow Springs would own the water main from Yellow Springs to the Greene County line (just south of Young’s) and the Village would control access to the water main. Since Yellow Springs would be required to provide water to land which is annexed to the Village, control of development is largely an annexation issue.  Almost the entire west side of US 68 north of Yellow Springs to the Greene County line is protected from development by conservation easements held by the Tecumseh Land Trust.  Little development could occur without also providing sanitary sewers. There is very little area on the east side of US 68 that could be served by gravity sewers, which would make them very expensive and reduce development pressure. Furthermore, it is the policy of the Village of

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Yellow Springs that sanitary sewer extensions be limited to areas that can be served by gravity expressly to limit sprawl development. This policy is a significant limiting factor for future annexation of land to the north.  Yellow Springs has very limited, if any, control over development along US 68 in Clark County whether or not a water main is constructed to Yellow Springs. Springfield already supplies water to the Springfield AirPark and could easily extend water south for development.

INDEPENDENT CONTROL OF THE WATER SUPPLY Many communities highly value their independence and want to maintain control of their own water supply. Other communities do not want the costs and regulatory requirements of supplying and treating an independent potable water supply, and want the higher reliability normally found in larger systems. These factors primarily come into play when having an independent system comes with significantly higher costs or other downsides. The issue of system independence should be considered by Village Council and the community, but is beyond the scope of this report. However, before there is any agreement to purchase water, Yellow Springs has the ability to negotiate the terms of the agreement. An agreement would only be executed if it provides sufficient benefit and protection for the Village and its residents.

A. Negotiations The purchase of water from another entity will require negotiations on the terms of a contract. Significant factors in the negotiations might include the topics listed below. These factors are not completely independent of each other. For example, a supply entity might be willing to pay for more of the construction if the unit cost of purchased water were increased. 1. Bulk meter location and ownership of transmission mains. 2. Responsibility for construction costs of various water main segments. 3. Costs for other system components required to provide proper operation of the systems. 4. Cost of purchased water (e.g. $/1000 gallons). 5. Factors controlling future rate increases. For example any rate increase for Yellow Springs would be the same percentage as for Springfield residents. 6. Length of contract. 7. Responsibility for meter reading and billing.

WATER SUPPLY REDUNDANCY Redundancy in important infrastructure is always desirable and is critical for many components. For example, the Yellow Springs Water Treatment Plant has redundancy in wells, filters, and high service pumps. There is also a back-up electrical generator although it is not currently able to operate all electrical requirements. However, there is only one force main from the treatment plant to the Village. When the force main was constructed it was not considered cost effective to provide expensive redundancy for a component considered highly reliable. Therefore, a failure of this water line would have a major negative impact on water supply, especially if a major break drained the water towers. At this time none of the alternatives provides a second water main from the treatment plant to the Village.

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In a similar way, a water supply connection to Springfield would not have redundancy because such water mains are considered highly reliable and the cost of installing two parallel lines would likely be prohibitive. With a connection to Springfield there is some opportunity to provide a different type of redundancy by maintaining the existing wells and high service pumps in a useable state. The idea is that the wells could then be used to provide an emergency temporary water supply if something should happen to the water main from Springfield. However, it would probably not be feasible to cost effectively “mothball” the existing water filtration plant in a useable state, certainly not one that could be “turned on” with short notice. Maintaining the wells in a serviceable state will also require Ohio EPA approval.

FLEXIBILITY AND FUTURE CAPACITY Flexibility to meet future water demands differs among the various alternatives. The Status Quo and Rehabilitation of the Existing Plant (Options A and B) both provide a design capacity of 1.7 mgd. The design flow for water treatment plants is typically chosen to cover the expected peak day demand during the life of the plant. For Yellow Springs, the peak day demand is approximately twice the average day demand, which is currently about 0.33 mgd. Therefore, current peak day demand for design purposes would be about 0.7 mgd. This means the existing plant can handle about 2.4 times the existing conditions, more than enough capacity for the foreseeable future. However, there is very little flexibility to add capacity beyond 1.7 mgd. On the other extreme, the water line connection to Springfield is sized to supply fire flows, which means it can supply any conceivable future peak day water demand with no additional capital expenditure. A decision to construct a new water treatment plant will require an additional decision on what size to build it. The proposal from Artesian of Pioneer is for 1.08 mgd, which about 50% more capacity than needed for existing conditions in Yellow Springs. During the design process, each system component should be evaluated for its ability to be expanded in the future. For example, the Artesian proposal is for five pressure tanks, each supplying about 0.22 mgd. Therefore, providing space in the building for additional tanks, or making it easy to expand the building, would allow flexibility to add 0.22 mgd for each additional pressure tank. However, other components such as the detention tank or clearwell would be more difficult to expand later. Accordingly, some amount of additional capacity should be provided for such components in the initial construction project.

ENVIRONMENTAL IMPACTS The different water sourcing options have differing impacts on the environment. The following is a brief summary of some significant impacts.

A. Iron and Manganese Treatment The treatment process for iron and manganese removal is essentially an oxidation step followed by filtering the resulting solid particles out of the treated water. When the filters are backwashed, the iron and manganese solids are sent to a holding pond and slow sand filter where the solids settle and accumulate while the treated backwash water is discharged to the receiving water without the solids. As

7 4/18/2014 long as the system captures the iron and manganese solids, there is no detrimental impact to the receiving water. The receiving water for the Yellow Springs water treatment plant is the Little Miami River.

B. Ion Exchange Softening and Salt Discharges Almost all the sodium chloride salt used within the Village of Yellow Springs for regenerating ion exchange water softeners ends up in the Little Miami River because none of it is removed in the wastewater treatment plant. Nor is it feasible to remove sodium before discharge. The small amount that would not end up in the river is limited to the sodium in water used for irrigation or other activities where water soaks into the soil. Any sodium in water that runs off the land surface into the storm sewer or drainage way still reaches the Little Miami River. Therefore, the overall environmental impact of salt from ion exchange softening has to do with the total amount of salt used to treat the Yellow Springs water supply whether in home and business softeners or at a central softening facility. At this time firm data are not available for the total amount (tons per year) of salt used within the Village for water softening in homes and businesses, or what fraction of total water production is actually softened. What is known is that home or business ion exchange softeners are not as efficient in their use of salt for regeneration compared to municipal scale softeners so more salt is used per gallon of water treated in home systems. However, in a municipal treatment plant, all water would be treated whereas not all water used in homes is softened. When both factors, namely efficiency versus total water treated, are considered there probably isn’t a great deal of difference in total salt discharge to the Little Miami River between a municipal ion exchange softening plant and home/business softeners. However, with a central treatment plant, very little of the salt would be discharged into Yellow Springs Creek, whereas almost all the salt currently ends up in Yellow Springs Creek at the point where the Yellow Springs Wastewater Treatment Plant discharges. The total dissolved solids (TDS) in the raw well water are comprised mostly of calcium, magnesium and alkalinity. In the softening process the TDS in the finished water doesn’t change much since the hardness ions are replaced with sodium. However, the TDS discharged to the river is increased by the total amount of salt used for regeneration.

C. Lime Softening The lime softening process does not use salt so none is discharged to the environment. Instead lime is used to remove the hardness. The added lime is also removed in the process. The hardness and added lime are removed as insoluble precipitates that are separated from the water by settling. Ultimately, most lime solids are land applied as a beneficial reuse or sent to a landfill. In any event these solids are not discharged to a water body. Because the lime softening process actually removes dissolved solids from the water, the TDS in the finished water is reduced far below the TDS in the raw water supply. Therefore, the TDS in the discharge to the receiving water is also reduced.

D. Construction Impacts Of the options currently being considered for the Yellow Springs water treatment plant, only construction of a new plant, with or without softening, would involve additional land disturbance where soil erosion and sediment control practices must be implemented to protect the Little Miami River. Because the existing plant must be kept in service while the new plant is constructed, additional area must be cleared of existing trees and regarded.

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MISCELLANEOUS CONSIDERATIONS In this section information on a number of miscellaneous factors are provided for consideration.

A. Grant Funding At this time the primary source of grant funding for water related projects is through the Ohio Public Works Commission (OPWC) process. Because of how the OPWC point system for projects is structured, it is highly unlikely that any of the projects where Yellow Springs keeps its own treatment plant would be eligible for grant funding. However, the OPWC process does support projects involving multiple jurisdictions and regionalization. Therefore, it is possible that a waterline to Springfield could receive some OPWC grant funding. Community Development Block Grants are another source of grant funding, but these are not generally available to Yellow Springs because of the relatively high Median Household Income (MHI) for our community.

B. Loan Funding Loan funding from several sources is generally available for water projects of all types. These loan sources include the Ohio EPA, the Ohio Water Development Authority (OWDA) and the bond market. Each alternative should be evaluated for interest rates and other terms. For example the Ohio EPA Water Supply Revolving Loan Account (WSRLA) often has the lowest interest rates but also has more federally mandated requirements for Environmental Assessments, “Buy American” provisions, etc. that can increase project costs or lengthen time lines.

C. Treatment Plant Size In comparing rehabilitating the existing water treatment plant with building a new plant, the design capacity of a new plant makes a big difference in cost. The proposal from Artesian of Pioneer is for a 1.08 mgd plant, which is significantly below the 1.7 mgd design capacity of the existing plant. For comparison, building a new plant with a 1.7 mgd capacity would cost about 33% more than a 1.08 mgd plant. Although there is certainly value to the extra capacity in the existing plant, there isn’t a good way to express this monetarily.

D. Maintenance of Service During Construction Construction plans for the rehabilitation of the existing plant will need to carefully consider how water service will be maintained during construction. This includes rehabilitation work on the buildings, the treatment processes, and electrical. Contingency planning will also be important in case something goes wrong during construction. Building a new plant will have some coordination issues in switching the flow from the old plant to the new plant, but these are not likely to be as significant. There are no similar maintenance of service issues with a water line to Springfield.

ECONOMIC COMPARISON OF WATER SUPPLY ALTERNATIVES The total cost of water to the Village of Yellow Springs can be measured by determining the water rates the Village needs to charge to undertake the various system improvements needed as well as to operate and maintain the existing system. At this time there are four major categories of costs that will go into determining water rates. These are 1) capital and operating costs of the water supply system, 2) operating costs related to the water distribution system, 3) the two currently needed major distribution system

9 4/18/2014 projects, namely the Loop Completion Project and the Bottleneck Elimination Project, and 4) the amount placed in reserve for other needs. This section of the report looks only at the first of these four components since this allows evaluation of the most economic water supply project taking a long term perspective. This analysis, shown in Table 2, then becomes one of the four inputs to the water rate decision. To make a good economic comparison of the water supply alternatives, it is necessary to consider the capital costs, the operating costs, replacement costs and the expected life of the various alternatives. Then these costs must be put on an equivalent economic basis using a common analysis period. The analysis period chosen is 100 years, the expected life of a ductile iron water main. Then the initial capital costs (Column 2) and the estimated major periodic replacement costs (Cols 3-5) of each alternative are converted to an annual equivalent cost (Col 6) using an interest rate of 4.2%, the approximate current cost of borrowed money for water projects. A sensitivity analysis of interest rate shows that the project ranking is not sensitive to interest rate although the magnitude of the total supply cost is affected. The annual equivalent of the capital costs (Col 6) are added to the annual operating costs for the water supply system (Col 7) to give the Estimated Total Annual Yellow Springs Costs (Col 8), which do not include the cost of buying water from Springfield. The total YS costs are then converted to a cost per 1000 gallons (Col 9) based on an average daily water demand of 0.33 mgd. Finally, the cost of buying water from Springfield ($1.86/1000 gal per letter dated 11/1/2011) is added only for Option E to obtain the Total Supply Cost per 1000 gallons (Col 10). If final negotiations with Springfield results in a different cost per 1000 gallons, the difference would be added to or subtracted from the Total Supply Cost per 1000 gallons. The last column (Col 11) ranks the alternatives from lowest (#1) to highest (#6) equivalent cost. A comparison of Columns 6 and 7 allows for a visual look at the relative importance of capital costs and operating costs of the water supply system for each alternative. The largest component of operating cost (Col 7) for the water supply system is personnel costs for the operator and the maintenance staff. These personnel costs will not be greatly different for Options A through D. However, the operating cost for the Springfield connection is dramatically lower because the only real operational task is boosting the residual chlorine level as the water enters the village. Operation and maintenance of the chlorine booster station will have a relatively small annual cost. Electricity is the second largest operating cost for an independent Yellow Springs water treatment plant. Again, there are minor differences among Options A through D since the largest electrical cost is the power it takes to pump the water from the wells all the way to the water towers, which is not dependent on the option chosen. There is almost no energy cost for the City of Springfield option since the water flows “by gravity” from Springfield’s higher pressure system. The third largest cost will be for chemicals. For Option A, only chlorine is added from gas cylinders for disinfection since oxidation is accomplished by aeration. For Options B and C, additional chlorine, probably in the form of sodium hypochlorite, will be added for manganese oxidation. For Option D, the chlorine addition will be about the same as for Option C, but there will also be a very significant additional cost of salt for softener regeneration. The only chemical added for Option E is a very small amount of chlorine to maintain the chlorine residual throughout the distribution system as required by the Ohio EPA.

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Table 2. Economic Comparison of Alternatives YS Total Initial Estimated Estimated Estimated Estimated Estimated Estimated Annual Supply Supply Project Initial 10-yr 20-yr 40-yr Annual Total Cost Equivalent Cost per Cost per Life Capital Periodic Periodic Periodic Operating Annual Rank

ption Cost 1000 1000

O (years) Cost Costs Costs Costs Cost YS Cost Description Gallons Gallons (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) A Status Quo (Est for 2015)+ N/A N/A 260,000 260,000 2.16 2.16 1 B Upgrade Existing WTP at 1.7 mgd 20 1,384,000 150,000 250,000 1,000,000 89,731 230,000 319,731 2.65 2.65 2 C1 New 1.08 mgd WTP w/o Softening 40 3,200,000 100,000 200,000 1,000,000 161,500 220,000 381,500 3.17 3.17 4 C2 New 1.7 mgd WTP w/o Softening 40 4,400,000 130,000 275,000 1,350,000 221,192 220,000 441,192 3.66 3.66 5 D New 1.08 mgd WTP with Softening 40 3,850,000 120,000 300,000 1,500,000 199,211 300,000 499,211 4.14 4.14 6 E City of Springfield Water 100 1,884,000 20,000 50,000 100,000 84,741 50,000 134,741 1.12 2.98* 3 + Note: The status quo is unsustainable without significant capital expenditures not included here. * The Total Supply Cost per 1000 gallons for Alternative E includes a cost of purchased water of $1.86 per 1000 gallons per the City of Springfield letter dated 11/1/2011. The impact of changes in the Springfield cost is easily made by adding or subtracting the difference in cost from this number. Note that a cost increase or reduction in the amount of $1.00/1000 gal for any alternative is equivalent to about $120,000/year increase or reduction in the budget of the water fund based on the average daily flow of 0.33 mgd.

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SUMMARY It is intentional that this report does not provide any overall conclusion on a “best” alternative since intangible policy issues are important considerations. The purpose of this document is to lay a foundation for a community discussion of the policy considerations that must be evaluated before a final decision on water sourcing is reached by Village Council. As the community discussion unfolds, this document can be updated and new topics added. When a final decision is reached, the factors determining the final outcome can also be included so that a full understanding of the basis for the Village’s decision is available in the future when memories have faded and personnel have changed.

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4/10/2014 Street Musicians Agreement FAQs

Street Musicians Agreement FAQs - February 11, 2011 - 0 Comments Street Musician Agreement Frequently Asked Questions

What is the Street Musician Agreement?

The Street Musician Agreement (SMA) was created in 1994 by a coalition of street musicians, local businesses, government officials, and residents in an effort to maintain livability in Downtown Portland, while encouraging music on Downtown’s vibrant streets.

What parts of tow n does the SMA apply to?

The SMA only applies to Downtown Portland. This includes the area encompassed by I-405, the Willamette River, and West Burnside Street.

What are the guidelines that musicians should follow as a part of the agreement?

According to the agreement, musicians should: Attempt to space themselves a minimum of one block apart; Rotate their location every 60 minutes (not including set up and take down time) to allow for everyone to enjoy prime locations; Return to a location twice in one day after a 60 minute break, if desired; and Comply with Portland’s Noise Control ordinance, which states that noise should not be audible more than 100 feet away in any direction (including vertical)

What are the guidelines that the Dow ntow n retail, business, and residential community should follow as a part of the agreement?

According to the agreement, the retail, business, and residential community should: Not interrupt a musician in the middle of a number; Be professional and courteous when speaking to a musician and not resort to threats or intimidation; and Abide by the Police or mediator in the event of a dispute with a street musician.

If someone violates a part of the SMA, is this is a violation?

No. The only enforceable law is the Noise Ordinance, which states that a noise source cannot be audible more than 100 feet away. The remainder of the agreement is community guidelines.

Who can enforce the Noise Ordinance?

http://www.portlandonline.com/Fritz/index.cfm?print=1&a=337676&c=49205 1/2 4/10/2014 Street Musicians Agreement FAQs Only Portland Police officers and the City of Portland’s Noise Control officer may enforce the Noise Ordinance and issue violations.

Where can I get connected to the street musician and street performer community in Portland?

PDX Busk (http://pdxbusk.wordpress.com/ ) is a great resource for musicians and performers that live in Portland or are just traveling through Portland. Their mission is, “to create community through music, musicians and other street performers.” Additionally, The Big Busk, a music festival for Downtown Portland, will take place this year on July 16, 2011. For more information on this event, visit their website at http://thebigbusk.info/

Where can I find a copy of the agreement?

The full agreement can be found here: http://www.portlandonline.com/fritz/index.cfm?c=49205&a=464617

http://www.portlandonline.com/Fritz/index.cfm?print=1&a=337676&c=49205 2/2

PROJECT CUMULATIVE CREDIT PAYMENTS REDUCED BY SEQUESTRATION THROUGH FY 2024

Prairie State $12,180,176

Combined Hydro $38,838,427

Meldahl Hydro $11,741,604

3 Template for Letters to U.S. Representatives and Senators To Stop Budget “Sequestration” Impacts on Certain AMP Projects

Please use or modify this template as appropriate for your community / utility.

April 21, 2014

The Honorable ______(please send to BOTH of your U.S. Senators) U.S. Senate Washington, D.C. 20510

- AND –

The Honorable ______(please also send to your U.S. Representative(s)) U.S. House of Representatives Washington, D.C. 20515

Dear Senator or Representative ______:

We are writing on behalf of the Village of Yellow Springs to express our concerns regarding the impacts that federal budget “sequestration” has had – and is expected to continue to have – on essential electric generation projects that have been financed in part using Build America Bonds (BABs) and New Clean Renewable Energy Bonds (New CREBs). We are a member of American Municipal Power, Inc. (AMP), the wholesale power supplier and services provider for 129 member municipal electric entities like ours in seven states, including Ohio. As a participant (part owner) in hydroelectric generation projects for which AMP issued BABs and New CREBs since 2009, Yellow Springs is facing additional financing costs due to what we understand to be an erroneous interpretation of congressional intent by the Office of Management and Budget (OMB). We urge your immediate action to help overturn this arbitrary OMB decision and protect promised federal credit payments from additional sequestration impacts in the future.

While the Budget Control Act of 2011 and the American Taxpayer Relief Act of 2012 originally authorized mandatory sequestration through FY 2021, two subsequent actions – approved by both Congress and the Administration – have extended sequestration through FY 2024. Of specific concern is the effect of sequestration on promised federal credit payments to AMP as an issuer of BABs and New CREBs, which financed essential electric generation projects. The cuts to BAB and New CREB credit payments as a direct result of sequestration – and expected cuts in the future – are negatively affecting essential electric infrastructure projects across the country, increasing our (and therefore electric consumer) costs, and putting clean energy projects which are critically important to both our community and the entire country, in peril.

As a member of AMP, Yellow Springs invested in projects that will generate 300 MWs of clean, new hydroelectric power. AMP issued BABs and CREBs to help finance those projects and others, which AMP estimates would have saved $2.2 billion over the term of the projects. However, because of sequestration, the credit payments promised and owed to AMP over the period between 2013 - 2024 are estimated to be reduced by nearly $63 million, which has already resulted and will in the future result in additional financing costs – costs that will be borne by our customers and your constituents. This added cost not only further damages our fragile economy but it is a disincentive to communities and utilities investing in the deteriorating infrastructure across this country and the development of clean energy technology.

As you can imagine, we are unbelievably frustrated by this situation. Congress clearly intended these credit payments to be exempt from year-to-year budget fights, providing a permanent appropriation for their cost. Congress also intended to exempt these credit payments from sequestration by linking them in the statute to regular tax refunds -- which are exempt from sequestration. AMP’s efforts to have OMB reverse its decision to include these credit payments in sequestration have not been successful. Congressional action is needed now.

We made a large investment in essential new renewable electric generation projects to serve our customers and trusted that the promised federal bond credit payments could be relied upon to help write down some of the debt we incurred, only to be denied the full value of those payments after the bonds were issued.

Congress never intended these credit payments to be held hostage in budget or tax-reform negotiations and drafted the authorizing legislation to make sure they would be immune from such cuts. Congress can and should act to reverse the OMB’s decision to ignore congressional intent; Congress should hold BAB and New CREB payments harmless to further cuts under sequestration. We respectfully request that you take immediate action to correct this injustice.

If you or your staff have any questions or need additional information, please let us know. We look forward to your response and action. Thank you for your consideration.

Sincerely,

Karen Wintrow Kent Bristol President, Yellow Springs Village Council Interim Village Manager cc: Jolene Thompson, SVP, AMP & Executive Director, OMEA Street Work for March 2014

 Cold-patched potholes on Limestone, High, Xenia, Spillan, Davis (Library), Shawnee, Hyde Cemetery, Corry, Enon, Dayton and Lawson Streets  Replaced damaged shelving in chlorine pump house at Gaunt Park Pool  Closed overhead windows in the main building at the Pool  Attended the reading of the pool quotes  Catch basin at Mercer court and Southview fixed, front wall damage  Picked up supplies (skid of concrete from Lowes)  Snow preparation for hopefully our last snow of the season (loading trucks with salt, filled with gas, fluids checked, lights checked for clarity)  Fixed urinal in men’s restroom downstairs at the Bryan Center  Fixed broken latch on Melissa’s window  Picked up janitorial supplies for the Bryan Center and Train Station  Met with Mr. Bristol about the pool bids  Installed “no parking” signs at E. South College to enable large delivery trucks to get to Antioch College unimpeded  Barrels at CBE entrance on Dayton-Yellow reinstalled  Took Dodge 2500 to Key Chrysler for oil change, filtration regeneration  Fixed catch basin at Stewart and Southview, front wall broken in  Attended party for Mr. Bristol before his surgery  Had baseball diamond tilled for upcoming season (softball/little league still needed)  Re-set (2) base lengths for high school baseball and little league on big baseball diamond  Met with local electrical contractor about removing old generator that serves the police department here at the Bryan Center to a generator purchased to run the entire Bryan Center during emergency events  Fixed sump pump at pool for draining of storm water inside pump house  Two mowers sent to get service before upcoming mowing season starts  Met with contractor to remove hazard trees at Gaunt Park property line and a hazard tree at 114 W. North College  Called on weekend about another leak at Library. Called employee, all was fine  Cleaned the internal gutters at the library, ridding them of sticks and leaves  Replaced bent stop sign with new pole, stop, and street signs at Short/S. Walnut  Street sweeper out to perform clean up of village curbed areas  Purchased 3 tons of Turface MVP to mix with soil at Gaunt Park fields to prevent soil from hardening (safe for kids to slide on)  Ordered 3 portable restrooms for Gaunt Park for the upcoming baseball/softball/little league season  2008 Dodge 2500 to shop for broken tie rod, had to have towed (will look at replacement lease soon)  Removed plows/ spreaders from Trucks – Cleaned all remaining salt residue away Yellow Springs Police Department Activity Report for March, 2014

(A) Calls for Service Information Total number of calls for service received ----- 645

(B) Offenses Information Total offenses reported ----- 166

(C) Felony criminal citation, misdemeanor criminal citations, and traffic citations (moving, parking, and warning citations). Total citations issued ----- 88

(D) Stolen Property Value Value of reported stolen property ----- $9590.00 Value of property recovered ----- $9400.00

(E) Accident Information Accidents without injury ----- 1 Accidents with injury ----- 2 Accidents hit skip ----- 0 Accidents fatal ----- 0

(F) Domestic Violence Information Domestic violence incidents ----- 1

Submitted March 9, 2014 rap MANAGER’S NEWSLETTER April 19, 2014

Filter number three at the water plant has failed. We have removed enough of the sand to see the problem. Water flows through the filter in two directions. During normal operation it flows (using gravity) from the top down. When the sand in the filter becomes clogged with the iron oxide it is used to remove, we use pumps to force water in the reverse direction to flush the iron oxide out to a holding basin (backwash). It appears that pores in the underdrains (perforated plastic pipes) may have become clogged, so that when we backwashed the filters it created enough pressure to break the underdrains or dislodge them from the floor of the filter basin. We can repair the damage but it looks like it will take a few weeks, rather than a few days. The two remaining filters can serve our needs, but one concern is whether they have or are about to suffer the same fate. That is one factor we will keep in mind when deciding whether to replace the failed unit with the same thing that was used originally.

Melissa Vanzant, working with the people from Clark – Schaefer has managed to reconcile the accounts for 2013 and close the books for the year in time to meet the Auditor’s guidelines and avoid being declared unauditable. An additional piece of good news is that we have been understating our cash balance. I have been telling you that we are carrying a $6 million balance on our $12 million budget. The real number turns out to be a balance going into 2014 of $7,550,000.

On Monday Planning Commission approved our plan to subdivide the CBE property into three parcels by building a road. They attached several conditions. Providing we can make the needed revisions and prepare a clean final plat in time, they may be able to grant final approval at their May 12th meeting. Optimally, it could then go to Council for your approval at your May 19th meeting. Once we have an “approved plan”, Council can proceed with the process of funding capital improvements in plenty of time to allow opponents to mount a referendum campaign.

Planning Commission also approved rezoning the Creative Memories property from I-2 to PUD, so that is on the agenda for your consideration.

Finally, Planning Commission also approved a conditional use permit so Verizon Wireless can install a cell phone tower and antenna on the property they lease on the north end of the Bryan Center site. They attached several conditions related to things like posting a bond to guarantee removal if the antenna is ever taken out of use, tree removal contingencies, grading the access road in the vicinity of the playground, etc., all of which I need to approve to finalize the permit.

Joe Bates has asked for permission to use herbicides to control honeysuckle growing inside the fenced enclosure around our water towers. Our intent is to cut the offending vegetation and use a brush to apply the herbicide directly to the exposed stumps. So there will be no spraying, and this is an area that is fenced and locked and off limits to residents, so there will be no exposure to the general public.

Manager’s Newsletter, 4-19-14 continued

At the last Council meeting you were asked to support a grant application to fund a public broadband utility. You should be aware that the Yellow Springs Schools strongly advocate creation of such a service in cooperation with MVECA. While I suspect it will be more complicated than its advocates believe, I would urge Council to support the grant application. A service like this would be a great marketing tool in our economic development efforts.

One of the long term projects among my second tier assignments was completion and adoption of an updated personnel policy manual. The supervisory staff have committed to meeting every Monday morning. We now have a staff meeting every other Monday; on the weeks between we will try to finish the manual to present to Council.

We are applying to the Bureau of Worker Compensation for a grant to begin the process of converting our water meters to remote read. BWC will sponsor this on the premise that it improves ergonomics and reduces injury potential for meter readers. It will also result in speedier and possibly more accurate readings and more revenue for the Vilage.

The Village owns quite a lot of real estate, much of which is tax exempt and some being taxable (e.g., the land we lease to farmers is income property on which we pay taxes). In paying the real estate tax bills this year I looked at those properties we were paying taxes on and discovered that there were a few that should not be taxable (Ellis Park and the public works facility at Sutton Farm among them). I have the necessary forms and will see that land in legitimate use for government purposes are tax exempt in the future. This should save the Village about $3000 a year.

On a personal note, I am feeling better and worked about half time this week. I plan to ease back into full time work. What seems to best suit me now is working a few hours in the morning, taking a long lunch and a nap, then returning for a couple of hours in the afternoon and possibly an evening meeting. All of this interleaved with medical appointments. I feel good and am glad to be back. Again I want to thank and praise my co-workers who have done a wonderful job functioning without me – a testament to their ability and their willingness to work together to advance Village goals.

4-21-14

To: Council

From: Judy Kintner

Re: Clerk’s Report

This was a very busy several weeks. There were a number of meetings, copious minutes, and there were several Public Records requests to attend to, one of which required a fair amount staff and legal council time to fulfill.

I will be out of the office attending clerk camp is April 23-24, so I’ll be out during that time, but available by cell phone.

--Judy Kintner Energy Board Minutes March 11, 2014

Members present: Jerry Papania (Chair), Marianne MacQueen (Council Representative), Eric Johnson (Secretary), Dan Rudolf, Rick Walkey, Brett Henderson

Marianne raised that business folks have been unhappy in the past with the quality of electrical service in the Village. Steve Deal wrote a letter (addressed to Community Resources) saying he moved his business out of town for this reason. He has an engineering company which was in town about four years from 2008.

Dan said Enviroflight’s insect larvae all died recently when the power was lost due to a pole being knocked down by a drunk driver.

Rick said extensive tree trimming has significantly reduced the number of power outages with the exception of a squirrel shorting the circuits occasionally.

Jerry said that Reggie Stratton had discussed the issue with AMP during the years he worked for the Antioch Company. He said spikes and outages had caused problems for their printing presses. There was talk about maybe adding a third circuit to the Village.

Rick said that recently the system was evalluated and it was determined that it was adequate.

It was suggested that Eric Swanson or Kelley Fox would be consulted about the number of complaints the Village has received.

Dan, who lives outside the Village and is at the end of DP&L’s service area, said he had much worse power than the Village and has had to install a backup generator.

Marianned asked what were the cause of spikes and brown outs.

Dan said many things including lightning, excessive loads, shorts and other factors.

Jerry suggested we ask for the Village’s records of complaints.

Rick said the reports are anecdotal and do not necessarily reflect a problem.

Marianne said there since Kelley left the new person may not know much.

Jerry said Kelley would be the go to person. Jerry said according to his research, the Village’s overall load dropped with the closing of the college from 35 megawatts to 30 megawatts. It has recovered a bit but is still well below 35.

Marianne volunteered to request an electrical system report.

Brett asked if the Village had balancing or monitoring equipment. No one knew if they did.

Jerry said that according to our charge, it is really not our job to make recommendations on the electrical service. We are responsible for “energy themed business development.”

Jerry asked if anyone had comments regarding his report to Village Council. Rick said he had sent his recommendations. Jerry said he had tweaked the residential figures since he sent it out. March – September of 2012 had more cooling days that the summer of 2013. He asked if anyone was interested in reporting to Council. Everyone felt Jerry would be the best person to do it.

Jerry announced that he would like to step down as chair. Eric nominated Dan but he declined. Eric nominated Rick and he accepted and was elected by a unanimous vote.

Jerry said he was not sure what we could do in the future. He said the low hanging fruit had all been picked. Eric said that Brett had mentioned a community solar farm. He said it is unprecdented in Ohio, but in other states people purchase shares and the utilities credit them for the power generated according to their share. Or in some cases an individual investor builds it and deals with the utilities directly.

This might raise some complex issues for the Village but perhaps the solar power generator could write one check to the Village. Dan said if a third party paid the individual bills, that might work.

Jerry asked if Brett though residential PPAs were possible. Brett said California is doing it but power there is 15 cents a KWH. Hawaii it is 34 cents so it is even easier to justify solar there.

Brett reported that the economic review should be completed by next week. Doug from WYSO is now on the team. The solar farm will use 4.7 acres and will use 950 KW of the alloted 1100 KW alloted for large installations in the Village. He said it still had to go to Planning Commission for a conditional use permit.

The drawing labeled “3A” is the one being considered for the location.

It will take 5 inverters to handle 950 KW so that was the determining factor in going with 950.

Marianne asked if Vernay could get anything out of the community solar idea. Brett said Vernay was not interested until the issues with the EPA have been resolved. Marianne said the pollution plume is no longer even under the Vernay property.

Apparently Laura Curliss had tried to negotiate purchase of the land for the new fire station.

Brett said you could get the EPA to exempt the property’s future buyer from future liabilities for the environmental contamination. Minutes of the Yellow Springs Community Access Panel February 20, 2014

Call to Order: The February 2014 meeting of the Yellow Springs Community Access Panel was called to order at 7:35 p.m. Present were Panel members Paul Abendroth, Millard Mier, Jean Payne, Thor Sage, and Brian Housh. Leo Brandon (Miller Fellow) and Aaron Chandler (volunteer) joined the meeting as well.

Announcements: Brian announced that Village Council approved Charles Fairbanks as member of the Community Access Panel. Charles will be available in April.

Approval of Minutes: The minutes from the January 2014 meeting were approved with corrections. Paul Abendroth moved to approve and Brian Housh seconded the motion.

Old Business The Community Access Panel Annual Report was discussed. Position descriptions have been attached to the report along with a proposed budget. A discussion on rules and procedures was initiated by Jean. An advertisement from Home Inc. was mentioned as an example of how some content does not adhere to existing rules and procedures. The need for clear rules and procedures was emphasized and a copy of rules and procedures has been attached to the annual report. Brian mentioned that the door has been opened to adding a part-time, paid station manager. Such a position could conceivably be responsible for building capacity and organizing volunteers while not necessarily doing the technical and operational work. Paul indicated that the responsibilities of the station manager have become more complex over the years. Millard Mier moved to accept the annual report. Jean Payne seconded the motion. Brian inquired about the possibility of airing the YSKP show. This year is the 20th anniversary of YSKP. There are some existing YSKP recordings that could be aired to celebrate the anniversary. Brian also asked if the station had a Facebook page. Paul described the page but indicated that it was under-developed. It was suggested that the YSKP recordings could be an opportunity to promote the channel. Video archiving was discussed. Onmedia Spot demonstrations were conducted at MVECA last week. Brian mentioned that the Village may move their website to egov.org. That resource offers some video streaming capability and will be investigated as an option for video streaming and archiving.

New Business: The need for VPN connections into the station was discussed so that there can be remote management of the equipment. Brian discussed his review of the Panel charter and indicated that his position is a voting panel position. There was a discussion about the size of the Panel and Brian mentioned that adding an alternate panel position was discussed by Village Council.

Communications, Citizens’ Input: None

Station Manager’s Report:

Personnel Media Arts Professor Charles Fairbanks has been accepted by council as an advisory panel member.

Equipment The computer we use for remote access failed, and after cleaning out the dust and reloading the operating system and programs, it failed again. I temporarily replaced it with a spare but that didn’t have the power to handle the processes. A third loaner is functioning at an adequate level to do today's job. We will need to replace it when we go to live streaming of meetings, but the exact requirements aren't known right now.

With the upgrade to Windows 7 64 on our main computer we lost the ability to retrieve email addressed to [email protected] using the Thunderbird client. I installed Sylpheed which can connect to that server, and replied to email on that account sent since before Windows 7. We prefer people send (also) to [email protected].

The upgrade of our controller to UltraNexus arrived and was installed. We are learning how to use the more capable announcement system and the new control software.

Communications Libby Westlake, Ohio House of Representatives asked for an update to her public access station contact list, Anthony Smith inquiring about the “Bulldog News”, several messages about announcements and submitting videos from local non-profits and students.

Discussions about this year's budget with Melissa Vanzant and Gerry Simms about the proposed chambers renovation.

Met with Dan Doron, Antioch Colleges new Director of Communications and Beth Bridgeman, Instructor of Cooperative Education. We discussed announcements for and possibly videos of campus events of interest to the Yellow Springs community, and how Miller Fellows placed in the village might contribute.

Adjourn: The meeting was adjourned at 8:55 April 9, 2014

Community and Youth Collaborative Yellow Springs (CYCYS) proposal:

The mission of CYCYS is to enrich the community and youth of Yellow Springs through effective, creative and cooperative use of resources.

Currently CYCYS is working on raising funds to provide further programming and support for rehabilitating the Youth Room at the Bryan Center. There is a group that has formed on Facebook and has regular meetings and communications. We propose that CYCYS be able to utilize the Villages Cemetery Street lot for a parking fundraiser that would directly benefit the youth of Yellow Springs. The money raised would be put in the YS Parks and Recreation account, specifically earmarked for the Youth Room and Programming.

We are therefore requesting permission to use the Cemetery Street lot on June 14th and October 11th during Spring and Fall Street Fairs for the year 2014.

CYCYS will work collaboratively with VYS to make sure that the signage and necessary delineation of space is done appropriately, and will help to find volunteers to staff the parking lot. All proceeds would be directed back into VYS account mentioned above.

Any questions or concerns about this plan can be addressed to Amanda Banaszak at [email protected]

Thank you for your time and consideration,

Amanda Banaszak

Judy Kintner

From: Greene County Transit Board [[email protected]] on behalf of Greene County Transit Board [[email protected]] Sent: Tuesday, April 15, 2014 12:56 PM To: [email protected] Subject: Greene CATS Spring Newsletter

Greene CATS Public Transit bi-monthly e-newsletter for April/May 2014. Is this email not displaying correctly? View it in your browser.

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BUS PASSES! BUS PASSES! GET YOUR BUS PASSES! TO BETTER SERVE YOU: Greene CATS Public Transit is working towards better serving the community of Greene County by supplying Greene CATS monthly bus passes for our flex route service, effective May 1, 2014. The passes will be made available for purchase one month in advance of effective date. They will be non-transferable, non-refundable, and include name of rider. Passes may only be purchased at the Greene County Transit Board's office in the Greene County Complex in Xenia at 571 Ledbetter Road.

The cost is $40.00 for adults (ages 14 and up) and $20.00 for children age 13 and under, elderly, or disabled. All purchases must be cash or check only. Greene CATS will continue to offer bus tokens for $1.50 each at regular fare (Green) and $0.75 each for children age 13 and under, elderly, or disabled (Red) at reduced fare.

QUOTE: "The idea is to write it so that people hear it and it slides through the brain and goes straight to the heart." ~ Maya Angelou. We want to recognize people who use Greene CATS Public Transit to get to their destination in life; whether it be to college, their employment, or even just running errands. Tell us your story or refer someone to us with a story and we will publish it in an upcoming e-newsletter. Contact our Mobility Manager for more information. Our lives can take many routes and we thank you for choosing Greene CATS for your transportation needs. We're Going Your Way!

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A NOTE FROM Ken Collier, Executive Director MOBILITY MATTERS Welcome to the first edition of the Greene Hi! My name is Shannon Webster, your CATS Dispatch e-newsletter, a bi-monthly Greene County Mobility Manager. I am here publication to provide you with information to help break down transportation barriers regarding our services and other and find solutions to gaps in service. For transportation options that are available for those of you who are employed by agencies the residents of Greene County. and organizations, I want you to know that together we can develop collaborative efforts Here's a little history to begin, Greene to increase the transportation resources for CATS was founded in 2001 as a non-profit the populations you serve. Feel free to organization and originally called the contact me at 937.562.6461 Greene County Coordinated Agency Transportation System (Greene CATS). It COME MEET ME AT THESE UPCOMING EVENTS was formed to bring together transportation providers serving the residents of Greene • Travel Training w/Job Seeker 101 County into a coordinated transportation at Ohio Means Jobs 4/17/2014 system that would serve the growing need to provide accessible and affordable • IT'S YOUR LIFE-Regional transportation options for the disabled, Transition Fair 4/22/2014 elderly, and low income individuals that are unable to drive their own vehicle. By • First Fridays - Downtown Xenia creating a coordinated agency, Greene 5/2/2014 CATS was then eligible to secure • Travel Training w/Job Seeker 101 approximately $800,000 annually in federal at Ohio Means Jobs 5/15/2014 funds (now $1,300,000 in 2014) to provide additional service and make it available to • Community Action Day at the public at large. Shawnee Park 5/30/2014

Today, we continue our coordinated National Mobility Awareness Month approach providing approximately 15,000 May 2014 marks the 3rd annual celebration trips monthly; combining contractual service of National Mobility Awareness Month. for the Greene County Board of People with disabilities are encouraged to Developmental Disabilities, brokered non- embody the spirit of Life Moving Forward by emergency medical transportation service raising awareness of the mobility solutions with the Xenia Adult Recreation & Service available in their community. Whether you Center for Greene County Job and Family are living with a disability or have dedicated Services, and public service for all Greene your time to helping someone who is, County residents. NMEDA wants to hear about your Local Heroes. Stories will be shared and voted on. I hope this article and the others contained Voting is open to the public and at least four

2 in this e-newsletter have provided you with customized wheelchair accessible vehicles a better understanding of who we are and will be awarded to the Local Hero Winners. the transportation services available in Greene County. To learn more visit our website Greene CATS Public Transit.

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Spring Weather Watch Memorial Day Holiday Scheduling STAY INFORMED: Spring Greene CATS Flex Route If You weather is great, especially services will NOT be in You Must Would Like after the brutal winter we service on Monday, May 26, Reserve No a just had, however, these 2014 in observance of the Later Reservation temperature changes can holiday. Greene CATS Than: Demand Responsive For: result in some severe services will be LIMITED. Saturday, Wednesday, weather. Keep updated Remember, in order May 24, May 21, with local and national to schedule a trip with 2014 2014 weather information about Greene CATS for Demand Sunday, Wednesday, ways you can keep safe Responsive services, you May 25, May 21, when traveling or at home. must schedule at least two 2014 2014 More information can be business days in advance. Monday, Wednesday, provided by the Ohio Please note: anybody who May 26, May 21, Committee for Severe pays fares for Demand 2014 2014 Weather Awareness at Responsive services will Tuesday, Thursday, OhioWeatherSafety. Also, automatically be placed on May 27, May 22, sign up for our community the daily waiting list for any 2014 2014 alerts to keep you informed scheduled rides on Wednesday, Friday, of any service changes. Memorial Day. For more May 28, May 23, Find it on our website at information contact Greene 2014 2014

the GreeneCATS Public CATS scheduling office at 937.562.6466 Transit Community Alerts page, under "notify me". We also post information on our Facebook wall as well as on Twitter.

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3 571 Lebetter Rd Xenia, Oh 45385

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Dear Village Council members,

We are writing in support of having the Village fund the repairs to the Gaunt Park baseball fields (as proposed by Tim Sherwood) as a capital expense.

Yellow Springs is a village that prides itself on green space and community use of public lands. These baseball fields support our village by providing a place for our children to play, promoting a healthy and fit lifestyle, and giving our high school baseball and softball teams fields on which to compete.

In the past, these fields were used by other groups as well, such as adult softball leagues. As visitors, the softball players enjoyed the use of the fields and also the other amenities our village offers—which served to support our local businesses. It was a win-win situation. With the fields in good repair, we might see this kind of use again.

The Village does a wonderful job caring for other parks in Yellow Springs, and I’d like to see the Gaunt Park baseball fields enjoy this same level of care.

Sincerely,

Michael and Leigh Duncan

Melissa Howell, MS, MBA, MPH, RN, RS, Health Commissioner Robert P. Dillaplain, MD, Medical Director

Press Release For Immediate Release Contact: Laurie Fox, Public Information Officer April 7, 2014 937-374-5669/866-858-3588

Greene County Combined Health District announces the release of its 2013 Annual Report to the Community

(XENIA, OH) The Greene County Combined Health District has released its 2013 Annual Report to the Community. The report is available as a PDF on the website at www.gcchd.org. Hard copies of the report are also available at the health district offices, 360 Wilson Dr., Xenia and the Fairborn WIC office at 600 Pierce Dr. in Fairborn.

Additional copies of the report will be distributed in limited quantities to some township, city and county offices, libraries, social service agencies and some doctor’s offices and churches.

For more information, please contact Laurie Fox, Public Information Officer, at (937) 374-5669 or by email at [email protected].

Greene County Combined Health District – Your center for public health services and information in Greene County for over 90 years.

Healthy People…Healthy Communities

###

360 Wilson Drive Xenia, Ohio 45385 (937) 374-5600 toll free (866) 858-3588 Fax (937) 374-5675 www.gcchd.org Judy Kintner

From: Rick Donahoe [[email protected]] Sent: Thursday, April 17, 2014 3:17 PM To: Judy Kintner Subject: bridge at Ellis Park

To Village Council: A cheaper and better solution to building a bridge across the spillway at Ellis Park might be to move some fifty feet downstream from the bottom of the spillway, where there is a high bank and would be comparatively easy to build a 30' footbridge. Building a bridge that spans the spillway would preclude it from ever being used, as it has in the past, to get trucks and heavy equipment to that end of the park. The spillway as a crossing for trucks, etc. might one day be needed again, especially if an additional bridge is ever constructed across the county ditch, as talked about, to join Ellis Park with the original Kennedy arboretum. R. Donahoe

1 Sent: Thursday, April 17, 2014 2:39 PM To: Brian Housh; Karen W Cc: Anna; Macy Subject: Mills Lawn Arbor Day

Brian/Karen,

On behalf of the Tree Committee, I would like to extend an invitation to Council members to join us and Mills Lawn students to our Arbor Day Tree Planting festivities at Mills Lawn next Friday (APRIL 25). The lower grades will be @ 10:30 and the upper grades @ 1:30.

Thanks, Roger Beal Sent via BlackBerry by AT&T

Spring-Net Consortium 234 N. High Street Yellow Springs, OH April 15, 2014

Yellow Springs Village Council 100 Dayton Street Yellow Springs, Oh 45387

Dear Council President:

Ten years ago the Men’s Group conducted a survey and created a report regarding publicly owned telecommunication services, including broadband Internet service. Their recommendations included conducting a full feasibility study. Since that first report, significant advances have occurred in the associated technologies and in the environment for implementation of a municipal-owned fiber optic network. A growing group of interested residents have come together to form a group called the Spring-Net consortium to revive the conversation and move forward to conduct the next phases to discover the feasibility, including measuring the potential risks and rewards, and determine if Yellow Springs could or should be a digital destination, for high tech business, digital media arts, and for our general visitors. Toward that effort the Spring-Net Consortium is submitting a grant proposal due May 6, to the Citizens Institute on Rural Design to help us develop some of the planning elements and better understand the community's support through education and engagement. We believe it would be fortunate if we partnered with Miami Valley Educational Computing Association (MVECA), which is located in our town, an advantage that did not exist 10 years ago.

Spring-Net is currently seeking general supporters and specific collaborators for our project. We would like to consider Village Council as at least a general supporter of our effort and possibly a specific collaborator. I've attached our presentation that outlines our initial effort. I encourage you to determine if this project is an effort that Council can generally support or would like to collaborate with. And if this is the type of effort that your organization endorses, we ask for a letter of recognition for our grant application and consider giving an in-kind contribution for the 2- 1/2 day workshop. Additionally, please make us aware of materials or connections which you think would assist us in our exploration.

I look forward to answering any questions you have about the group or the project.

Dawn Johnson Spring-Net Consortium

Yellow Springs Municipal Broadband YS Council Meeting Presentation 7 April 2014

Monday, April 7, 14 High Speed Information Services, a potential big-value community asset

“Yellow Springs is strategically positioned to access high-capacity technological services with existing and new infrastructure.” - Thor Sage, Executive Director of MVECA

✦ Village owns its utility poles. ✦ Unused ﬁber optic infrastructure exists. ✦ Publicly owned data center at the Miami Valley Educational Computer Association, a not-for-proﬁt regional council of governments.

How do we realize our potential and optimize the economic opportunities and public services?

Monday, April 7, 14 Exploring High-Capacity Information Services as a Municipal Utility

The internet is a utility, like electricity & water.

By optimizing access to information services, the village addresses many of its strategic economic, communication, and municipal service goals.

A group of residents has organized to explore the village’s capacity to deliver information-based utilities. Near-term goals: Conduct market research and develop cost/beneﬁt analyses. ✦ Investigate potential services (smart grid, police/ﬁre, ISP, etc.) and “last mile” connection solutions for a broadband utility that serves businesses and residents. ✦ Develop a phased strategic plan with realistic return-on-investment projections.

Monday, April 7, 14 In the 21st century, high-capacity information is a vital utility.

Emerging concerns regarding access need to be addressed. ✦ Yellow Springs needs capacity to support special events. ✦ Some residents are struggling to secure reliable, aﬀordable service. ✦ Businesses need capacity to remain competitive.

Available capacity is in demand but untaped.

With the municipality serving as a regional broker, we can secure sustained quality services and strategic upgrades.

Monday, April 7, 14 Survey on Internet Service of Village Residents Seven questions: ISP Vendor, Daily Usage, Hours Per Day, Level of Satisfaction, Recent Change, Monthly Cost

Instability in monthly ISP pricing 45

Preliminary results from 47 participants 40 1) 6 vendors 35 30

2) Very high usage each day 25 3) Hours each day ranged broadly. 20 15 Number of Participants 4) 45% dissatisﬁed with service. 10 5) Price ranged broadly. 5 0 $0 $50.00 $100.00 $150.00 $200.00 Cost of Internet Service We encourage residents to ﬁll out the survey. https://www.surveymonkey.com/s/BTWK5VM

Monday, April 7, 14 Strategic Planning for Municipal Broadband A strategic plan is necessary to successfully move forward. ✦ Analyze the community's needs and determine long-term objectives of the village. ✦ Admit uncertainties by analyzing strengths, weaknesses, opportunities, & threats. ✦ Identify the region of interest and the role of the municipality. Involve strategic stakeholders; develop relationships with local experts, partners, & peer communities. ✦ Develop and evaluate alternatives in a phased engineering and business plan. ✦ Develop a funding policy to include well-vetted return-on-investment projections. ✦ Evaluate performance. ✦ Develop forum for ongoing community dialog to position the village for sustained success and to address the complexities associated with technological initiatives. Grant Opportunity Identified for Rural Design Workshop ✦ Citizen’s Institute for Rural Design 2o14 Initiative (Due 6 May 2014) http://rural-design.org/sites/default/files/images/rfp_for_cird_2014.pdf ✦ Request for Proposal to which rural communities may propose a 2.5-day workshop to gather expertise, derive locally-driven solution, and educate residents. ✦ Source of cost sharing $7,000 must be identified to compete. ✦ Regardless of the grant proposal’s outcome, we will develop a strategic plan and present it to council.

Monday, April 7, 14 Yellow Springs, can you GIG it?

Thank you for your consideration.

Questions?

Monday, April 7, 14 Judy Kintner

From: Ireland, Ryan [[email protected]] Sent: Tuesday, April 15, 2014 11:04 AM Subject: Yellow Springs Library Announces May Programs

FOR IMMEDIATE RELEASE Contact: Yellow Springs Library, 352-4003

Yellow Springs Library Announces May Programs

Yellow Springs, OH: Exciting and fun programs for people of all ages are being planned at the Yellow Springs Community Library, 415 Xenia Avenue.

May Story Times

Baby & Toddler Play Time will be held at the Yellow Springs Community Library on Thu., May 1, 8, 15, 29, from 2-2:45 p.m.

Story Time will be held at the Yellow Springs Community Library on Fri., May 2, 9, 16, 30, from 10:30-11 a.m.

May Children’s Programs

Second Tuesday Feed & Read: A Book Club for Tweens will be held at the Yellow Springs Community Library on Tue., May 13, from 3-3:45 p.m. Get together with other readers after school. Talk about books and enjoy snacks provided by the library.

Read to the Dogs will be held at the Yellow Springs Community Library on Thu., May 8, from 3-4 p.m. Kids read aloud to real, live dogs, right in the library. No kidding! A fun way for beginning readers to practice. Bring your favorite books, or use ours.

Lunch With the Librarian: Book Discussion for Home School Families will be held at the Yellow Springs Community Library on Mon., May 12, from 12:30-1:30 p.m. Bring your lunch and anything you've been reading. We'll have lunch together and talk about books. Informal fun!

May Teen Programs

Dungeons & Dragons for ages 12-18 will be held at the Yellow Springs Community Library on Thu., May 1, from 4-5:30 p.m. Join the Adventure! Play D&D with friends, every 1st and 3rd Thursday afternoon. Newcomers with advanced D&D experience may join, but beginners should wait for next year!

T.A.G. Meeting for ages 12-18 will be held at the Yellow Springs Community Library on Sat., May 10, from 2- 3:30 p.m. Join Teen Advisory Group (T.A.G.) to hang out with friends, help with library programs, and talk about teen issues and books. And have snacks.

1 May Adult Programs

Mystery Book Club for ages 18+ will be held at the Yellow Springs Community Library on Thu., May 1, from 6-8 p.m. Join a new book group for mystery lovers!

YS Book Discussion for ages 18+ will be held at the Yellow Springs Community Library on Mon., May 19, from 6:30-8 p.m. Join a friendly book discussion. Call for this month's title. New participants are always welcome!

Non-Toxic Spring Cleaning for ages 18+ will be held at the Yellow Springs Community Library on Sat., May 3, at 1:30 p.m. Carmen Milano teaches how to clean house (and save money!) with nontoxic materials.

Plant exchange for ages 18+ will be held at the Yellow Springs Community Library on Sat., May 10, from 10:30 a.m.-noon. Bring plants to exchange with your neighbors.

Simplify Your Life for ages 18+ will be held at the Yellow Springs Community Library on Tue., May 13, from 6:30-7:30 p.m. Ellen Dawson-Witt talks helps you learn to simplify your life. Registration required. Call 352- 4003.

Organize Your Home for ages 18+ will be held at the Yellow Springs Community Library on Tue., May 27, from 6-7:30 p.m. Pegeen Laughlin and Moira Laughlin help you declutter and downsize!

For a complete schedule of activities, stop by your local library or log on to the library website at www.greenelibrary.info.

The Greene County Public Library system consists of seven locations: Beavercreek, Jamestown, Cedarville, Fairborn, Yellow Springs, Xenia and Bellbrook.

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2 Judy Kintner

From: Carmen Milano [[email protected]] Sent: Sunday, April 20, 2014 5:20 PM To: Judy Kintner Cc: Lori Askeland; Karen Wintrow; Brian Housh; marianne macqueen; Gerald Simms; Kent Bristol Subject: For VC: Zoning issue/Medical Office

Dear Council Members,

I hope you will approve the zoning change requested to allow for medical practice offices in the formerly "Creative Memories" location. I support the multi-use aspect of this as well as Dr. Donald Gronbeck specifically.

Drawing our villagers and visitors to our village to the area of that building, AUM and the proposed expansion of the educational & business park would be a positive step all around. It is accessible to us by bike, walking and driving. The 'pedestrian' traffic will stimulate activity and interest in what is going on and going to be happening in that area. Right now it is simply an area most of us drive by without a second thought. It's pretty dead energy.

I've had the pleasure of interacting with Dr. Gronbeck briefly over the past year and would very much like to have him practice in our community and be my primary care health provider. The nature of his training and practice is of interest to many of us here who seek integral and complimentary health care methods and look for a 'partner' in our care. His interest and intention in serving Medicare and Medicaid citizens is important to those of us with those coverages.

If we want to keep folks local for shopping, dining, buying gas etc. we need to have as many services as possible available right here. When we leave the village for a medical appointment, we take many of our dollars with us because we are 'in the

1 neighborhood' of big box grocers/gas stations, many choices of restaurants and cafes, drug stores, book stores, coffee shops and more. Soon those patterns become habits and we plan around those out of town trips. Money leaks out.

Dr. Gronbeck has been diligent in pursuing the opportunity to practice in Yellow Springs. He has kept up his vision and his search despite it being a rocky road at times. This person has been and continues to see himself as part of our community and wants to serve it. How nice!

Thanks so much, Carmen Milano