Northern District State of the District

October 17, 2018 MISSION STATEMENTS

"The mission of the American Society of Highway “Our mission is to plan, deliver, operate and Engineers is maintain a transportation system that is safe, to provide a forum for members and partners of the enables easy movement of people and goods, highway industry enhances the economy and improves our quality to promote a safe, efficient and sustainable of life. transportation system through education, innovation and fellowship.” Thank You Gold Sponsors!

Thanks to our Gold Sponsorship Program, ASHE Potomac has been able to:

Increase funding for the Stephen M. Evans, P.E. Memorial Scholarship Provide Firm recognition and information to members Lower dinner charges for all ASHE Potomac Members Allow for reduced membership and dinner meeting charges for Public Sector members to promote their participation

Interested in becoming a Gold Sponsor? Contact Ryan McCreedy, [email protected] or 571-224-9465.

Thank you for joining us in our effort to “give back to the community” by supporting the efforts of

The Lamb Center 3160 Campbell Drive Fairfax, VA 22031

The following are always greatly appreciated in their effort to assist the homeless in Fairfax: District State of the District

Helen L. Cuervo, P.E. District Engineer

October 17, 2018 Northern Virginia District Location and Design

Stephen L. Bates, P.E. District Location and Design Engineer

October 17, 2018 Northern Virginia District Location & Design September 2018 Total MEL – 34 ERL

Stephen Bates, PE PE Required by CO Engineer Manager II (6) PE Required by District District L&D Engineer 02589 LS Required by CO CLA Required by CO

Project Management District-Wide Support

William Dunn, PE Timothy Hartzell, PE Pawan Sarang, PE Timothy Belcher, PE Leon Treutle, LS Engineer Manager II (6) Engineer Manager II (6) Engineer Manager II (6) Engineer Manager II (6) Engineer Manager I (5) Asst. District L&D Engineer Asst. District L&D Engineer District Engineer Hydraulics Quality Assurance Mgr. District Survey Manager 02590 20640 19065 19775 02820

W. Calvin Britt, PE Sitaram Kodali, PE George Lu, PE Abdul Hammadi, PE Ronald Braxton Engineer II (6) Engineer II (6) Engineer II (6) Engineer II (6) Eng. Tech III (4) Eng Sr Roadway Design District Eng River Mechanic Survey Tech Sr. Eng Sr. Proj Mgmt Eng Sr Rdwy Design (QA) 20327 21272 07174 20324 21276

Brian Fletcher, LS Eng. Tech IV (5) Chris Barksdale, PE Fred Moomau, PE Hari Poudel, PE Umesh Sheth Land Survey Supervisor Engineer II (6) Engineer I (5) Engineer II (5) Engineer I (5) 20647 Eng Sr Proj Mgmt Eng Roadway Design Sr Hydraulics Engineer Eng Roadway Design (QA) 20641 00206 19068 00630 Clay Coatney Eng. Tech III (4) Survey Tech Sr. Dan Reinhard, PE Richard West, PE Jose Araujo Steven E. Welch 08880 Engineer II (6) Engineer I (5) Engineer I (5) Engineer I (5) Eng Sr Proj Mgmt Eng Contract Admin. Hydraulic Engineer Eng Roadway Design (QA) David Lungren 19776 22805 20325 12309 Eng. Tech III (4) Survey Tech Sr. 15647

Khalid Gandhi, PE Yingwu Fang, PE Sofia Pinedo - HOURLY William Brown Engineer I (5) Engineer I (5) VACANT - HOURLY Eng. Tech III (4) Eng Proj Mgmt Eng Contract Admin Survey Tech Sr. 00630 22806 20648

Jason Bly, LS Zamir Mirza Salim Indorewala VACANT - HOURLY Eng. Tech IV (5) Engineer I (5) Engineer I (5) Land Survey Supervisor 09514 Engineer Proj Mgmt Eng Rdwy Design (AES) 19069 19071 Teresa Marva, LS Eng. Tech III (4) Survey Tech Sr Hong (Jenny) Ha, PE John T. Tasselli, CLA 01651 Engineer I (5) Engineer I (5) Engineer Proj Mgmt District Landscape Architect 20932 Verl Leavitt 19777 Eng. Tech III (4) Survey Tech Sr 13221 Hamid Misaghian, PE Engineer I (5) Jonathan Carter Eng Proj Mgmt Eng. Tech III (4) 04262 Survey Tech Sr 07000 NOVA Location and Design

. IIM 118 – As of July 1st, the models developed using OpenRoads technology are to be made available to contractors as supplemental information

. Open Roads Designer

. Projectwise

. MASH Guardrail requirements – Appendix J Road Design Manual

. Common Sense Engineering – flexibility

. Identrust Certificates

Northern Virginia District Structures and Bridge

Gary A. Runco, P.E., P.S. District Structures and Bridge Engineer

October 17, 2018 Summary of Assets Bridges, Culverts and other Structures Dashboard Data as of 10/11/2018 unless noted.

Statewide NOVA %

Bridges 13,122 1,183 9.01 % Culverts 8,010 1,080 13.48 % Total 21,132 2,263 10.71 %

Ancillary Structures (Statewide data) (7/1/2017) NOVA 10/18 Sign Structures 3,704 1,379 37.2 %

Signal Structures 9,404 4,795 50.99 %

High Mast Light and 1,461 609 41.68 % Camera Poles

Luminaires 19,953 8,277 41.48 % Cell Towers ? ? ? Total 34,522 15,060 43.62% Summary of Assets Bridges, Culverts and other Structures Statewide data as of 6/30/2013

Sound Walls and Retaining Walls Statewide NOVA %

Sound Walls 114.7 miles 64.13 miles 55.91% Retaining Walls ??? ???

12 Total Number is just one measure!

Looking at Deck Area (Data as of 7/1/17)

Statewide NOVA % Square Foot of 120,000,000 19,900,000 16.58 % Structures

13 Structural Deficient and “Cusp” Bridges (as of 10/11/2018)

14 Other things we do in NOVA S&B •Coordination with other agencies MWAA (Shared Ownership on the DTR) Oversight for NBIS Local Govt. Inspections SHA on Woodrow Wilson Bridge and others dDOT is a partner on Teddy Roosevelt and 14th Street •Design Reviews •Expert advice… when asked  •Developer requests and reviews New Bridges Air Rights •Freedom of Information Act Requests •Damage from Errant Vehicles Impact Damage Fires •Utilities on Bridges

•Rosslyn Tunnel 15

NOVA District S&B Organization (52 people)

Additional part time support from: Summer Interns + 5 Hourly Employees + CONSULTANT CONTRACTS 17 Bridge Maintenance Crew Work, Loudoun Glulam Bridges

Virginia Department of Transportation I95 over Neabsco Creek

Virginia Department of Transportation NOVA Bridge Consultant and Contractor Support Contracts

NOVA District Bridge Support Contracts • Bridge Inspection • Ancillary Structure Inspection • Joint Repair • Bridge Washing • Culvert Clean-up • Bridge Painting Statewide Contracts • BIMS (Bundled Interstate Maintenance Services) / TAMS • Corrosion Mitigation • New Design and Rehabilitation • Load Rating Mega Projects

20

Approximate Budget for NOVA S&B

603 – Construction Dollars and 604 – Maintenance Dollars

603 Varies. These are programmed and are often supported by funds from multiple sources including the localities.

604 Annually - $17 M +/- for FY18 • Inspections - $7.5 M • Maintenance - $3M • Construction (smaller projects <$5M ) • Funding to other agencies and misc. $0.5M • Administration - $1M • State of Good Repair Funding (Average over 6 years is $10M/year)

21 General component - Condition Rating Guidelines are to be used in the evaluation of the deck (Item 58), superstructure (Item 59), and substructure (Item 60): Code Description N - NOT APPLICABLE 9 - EXCELLENT CONDITION 8 - VERY GOOD CONDITION - no problems noted. 7 - GOOD CONDITION - some minor problems. 6 - SATISFACTORY CONDITION - structural elements show some minor deterioration.

5 - FAIR CONDITION - all primary structural elements are sound but may have minor section loss, cracking, spalling, or scour.

SD Line ------SD Line

4 - POOR CONDITION - advanced section loss, deterioration, spalling, or scour.

3 - SERIOUS CONDITION - loss of section, deterioration, spalling, or scour have seriously affected primary structural components. Local failures are possible. Fatigue cracks in steel or shear cracks in concrete may be present. 2 - CRITICAL CONDITION - advanced deterioration of primary structural elements. Fatigue cracks in steel or shear cracks in concrete may be present or scour may have removed substructure support. Unless closely monitored it may be necessary to close the bridge until corrective action is taken. 1 - “IMMINENT” FAILURE CONDITION - major deterioration or section loss present in critical structural components, or obvious vertical or horizontal movement affecting structure stability. Bridge is closed to traffic but corrective action may put bridge back in light service. 0 - FAILED CONDITION - out of service; beyond corrective action. 22 Bridge Projects Status In Design or Construction • Route 7 over the Dulles Toll Road …$44M (Design / Build )

• Route 27 over Route 110 (adjacent to the Pentagon)…$31.5M

23 Old Dominion over I-495 Heat Straightening

Chalk location for heat

Looking like new!

Impact Damaged Beam

Virginia Department of Transportation Bridge Projects Status

In Design or Construction (Representative List)

• Centerville Road over Bull Run…$3.3M • Aden Road over NSRR…$5.7M • Hunter Mill Road over …$2.1M • King Street Bridge over I-395…$13M • Duke Street over I-395…$15M • John G. Lewis Memorial Bridge…$4M • I395 over …$6M • Route 7 over Sugarland Run WB…$9M • I66 over Ramps B & F…$4M • I395 over Glebe Road…$4.7M • Chainbridge Road over Route 7 in Tysons… $2.5M • N. Glebe over Pimmet Run…$8M

25

Consultants working in NOVA Bridge Designs 1. WSP – Route 7 over Sugarland Run 2. WSP – Old Dominion over I-495 3. WSP – Centerville Road over Bull Run 4. WSP – Duke Street over I-395 5. WSP – King Street over I-395 6. WSP – Van Buren over 7. WSP – John G. Lewis Memorial Bridge over Catoctin Creek 8. WSP – Paxson over N. Fork of Beaver Dam Creek 9. WSP – I95 over Neabsco Creek Study 10.Athavale, Lystad and Assoc. – Route 50 over Goose Creek 11.Alvi Associates - N. Glebe over Pimmet Run 12.HDR - CSX RR bridges over Route 1 and Newington 13.Volkert – Hunter Mill Road over Colvin Run 14.Volkert – Aden Road over NSRR 15.T Y Lin / ATCS – Soapstone Connector 16.AECOM – I66 Arlington Parking Garage 26

Consultants working in NOVA

Inspection Contracts • Bridge - Volkert / Mid-Atlantic • Bridge - Alpha / CDM Smith, JMT, RJM, • Ancillary - AI Engrs. / Volkert, RJM Engr., Engr. Testing Consultants • TAMS WWB – RK&K and AECOM Mega Projects I-395 Express Lanes • HNTB • AECOM I-66 Outside the Beltway • Jacobs • Louis Berger • American Structure Point • Janssen and Spaans I-66 Inside the Beltway • Parsons 27 • HDR / RDA

Future Projects

1. Town Center Parkway under the DTR (Fairfax - Admin. By VDOT) 2. I95 over Neabsco Creek (Unfunded) 3. I66 Arlington Parking Garage Rehabilitation (Unfunded) 4. Old Glebe Road over Glebe Road Route 120 (Unfunded) 5. Cherokee Avenue over Indian Run (Unfunded)

28 VDOT NOVA Commonwealth of Virginia Campaign (CVC) Golf Outing 10/26/18

29 Northern Virginia District I-66 Outside the Beltway Concession Fee Projects

Susan N. Shaw, P.E. Northern Virginia Megaprojects Director

October 17, 2018 Concession Fee Project Requirements Projects must: • Benefit the toll facility user (Virginia Code) • Be federally eligible • Meet one of the project improvement goals • Move more people • Enhance transportation connectivity • Improve transit service • Reduce roadway congestion • Increase travel options

31 Types of Projects • One of the following types of multimodal transportation improvements • Capital projects for new or enhanced local and commuter bus service, and transit priority improvements. • Expansion or enhancement of transportation demand strategies, including vanpool and carpool programs and assistance. • Capital improvements for expansion or enhancement of WMATA rail and bus service, and for improved access to Metrorail stations and Metro bus stops. • New or enhanced park and ride lots and access or improved access • Capital improvements for new or enhanced VRE facilities or services • Roadway improvements • Transportation Systems Management and operations • Identified in studies and plans or projects in the region’s constrained long range plan or regional transportation plans 32 VDOT and NVTA Memorandum of Understanding (MOU)

• Total funding is $500 Million • Projects selected meet federal eligibility, goals of project, benefit 66 users • Project funds planned to be expended by Toll Day 1 (December 2022) • Projects to be administered by VDOT, DRPT, local jurisdiction, or agency, using standard agreements • NVTA • selects and recommends additional projects from available Concession Fee funds until $500 Million is expended • CTB • Reviews and approves project selections • Considers and approves project delivery responsibility • VDOT • Provides annual report to NVTA on the balance of the $500 Million

33

Approved Projects

Jurisdiction Project Approved Funds (Millions) Arlington County East Falls Church Metrorail Station Bus Bay Expansion $4.8

Fairfax County Jermantown Road Bridge over I-66: Widen to four lanes $11.0

Route 50 and Waples Mill Road intersection improvements $2.0

Monument Drive bridge pedestrian facility improvement $3.8

Commuter parking structure at Government Center/Fairfax Corner $38.5

Lee Highway pedestrian improvements: Completion of missing segments of pedestrian $1.3 walkway on the south side of Lee Highway from Nutley Street to Vaden Drive Poplar Tree Road bridge construction to four lanes $6.0

I-66 median widening (Lee Highway (Route 29) to Route 28) for WMATA Orange Line $40.0 accommodation Route 29 improvements: From Pickwick Road to Shirley Gate Road, various phases $26.7

34 Approved Projects

Jurisdiction Project Approved Funds (Millions) Prince William County Route 234 at Balls Ford Road interchange including Balls Ford Road improvements* $145.0

Balls Ford Road widening: Groveton Road to Route 234 Business (Sudley Road) $67.4

City of Fairfax George Snyder Trail: From Chain Bridge Road (Route 123) to Fairfax Boulevard (Route 50) at $13.6 Draper Drive Town of Vienna Nutley Street SW mixed-use trail: From Marshall Road SW to Tapawingo Road SW $0.3

PRTC Western bus maintenance & storage facility $11.1

VRE VRE Manassas Line capacity expansion and real-time multimodal traveler information project $128.5 (rolling stock, station/parking/expansion, South Manassas 3rd track, Manassas Station platform extension, Manassas Park parking/bridge, real-time traveler info) Total $500M

Changes after NVTA July 13, 2017 approval: • Route 234 and Balls Ford Road Interchange cost estimate reduced to $145 M • Route 29 Projects added

35 Concession Fee Project Categories and Status

• Projects within Transform 66 project construction limits: • Widen Jermantown Road Bridge to 4 lanes: Change Order negotiated. • Widen Monument Drive Bridge to add pedestrian facility: Design underway to determine cost. • Widen Poplar Tree Road Bridge to 4 lanes: Change Order negotiated. • Expand I-66 Median Replace I-66 Bridge over US 29: Design underway to determine cost • Transit Improvement Projects: Agreements in progress • Commuter Parking Garage and Transit Station at Fairfax Corner • East Falls Church Metrorail Station Bus Bay Expansion • PRTC Western Bus Maintenance and Storage Facility • VRE Manassas Line Capacity Expansion and real-time traveler information project • Pedestrian Improvement Projects: Agreements in place, work is underway • Nutley Street SW Mixed-use Trail from Marshall Road SW to Tapawingo Road SW • George Snyder Trail from Route 123 to Route 50 at Draper Drive • Lee Highway Sidewalk Improvements from Nutley Street to Vaden Drive • Roadway Projects: • US 50 and Waples Mill Road intersection improvements: Preliminary work underway • Balls Ford Road widening from Groveton Road to Route 234 Business: Agreement in place, preliminary work underway • Route 234 at Balls Ford Road interchange with Balls Ford Road improvements: Agreement in place, preliminary work underway • Route 29 Improvements: Work is complete and/or underway

36

East Falls Church Metrorail Station Bus Bay Expansion

. Project Description: • Adds up to three new bus bays and replaces existing shelters • Pedestrian access improvements from the park-and-ride lot, improvements to the accessible parking access, and the addition of a signal and crosswalk at the entrance to the park-and-ride lot on Washington Boulevard . Project Benefits: • Reduces congestion, moves more people, and increases M travel options. • Meets the needs of WMATA and other local/regional bus services by providing additional bus bays at an existing Metrorail station • Provides opportunity for additional I-66 Outside the Location: Arlington, VA Beltway proposed transit service to connect to the Anticipated Completion: Summer 2020 Metrorail and Arlington Approved Funds: $4,841,000, Total Estimate: $7,328,000 . Project Status: Administered by: Arlington County • Design is underway UPC: 113527

37 Route 50 and Waples Mill Road Intersection Improvements

. Project Description: • Provides a second left turn lane from WB Route 50 onto Waples Mill Road • Other intersection modifications: ‒ Traffic Signal timing improvements on Waples Mill Road approaches; ‒ Three EB through lanes, Three NB left turn lanes; ‒ Reconfigure EB I-66 on-ramp from WB Route 50 to shared thru/exit lane. . Project Benefits: • Increases capacity and reduces the level of congestion and delay on Route 50 approaching I-66. Location: Fairfax County • Improves traffic flow for commuters entering and exiting Anticipated Completion: 2021 the I-66 General Purpose and Express Lanes. Approved Funds: $2.0M . Project Status: • Initiating scoping Administered by: VDOT UPC: 113517

38 Commuter Parking Structure at Government Center / Fairfax Corner

. Project Description: • Construct a parking structure for commuter parking on land that is owned by the County, that was purchased for the purpose of constructing a commuter parking facility for a future Metrorail Station or other mass transit improvement. . Project Benefits: • Helps reduce congestion by facilitating greater use of transit and carpooling in the corridor. • Provides better access to transit services operating in the corridor, including the new commuter bus service that will be implemented as part of Transform 66. The facility Location: Fairfax County would also provide a location for carpool formation, for Anticipated Completion: 2021 those using the I-66 Express Lanes. . Project Status: Approved Funds: $38.5M • D-B procurement underway Administered by: Fairfax County UPC: 112817

39 Lee Highway Pedestrian Improvements

. Project Description: • Completion of missing segments of the pedestrian trail M on the south side of US 29 (Lee Highway) from Nutley Street to Vaden Drive. . Project Benefits: • Completes the missing gaps in the bike and pedestrian network along Lee Highway, providing improved access to Nutley Street south of I-66, the Cross County Trail, and other amenities. • Improves access to the Vienna Metrorail Station and provides greater access to the existing bus service and future I-66 transit service. • Will allow more commuters to make trips by bike and transit instead of car, improving mobility on I-66 and Location: Fairfax County other parallel facilities such as US 29 and 50. Anticipated Completion: 2021 . Project Status: Approved Funds: $1.3M • Scoping underway Administered by: VDOT • Advertise Project - 2020 UPC: 113518 40 Route 234 Bypass at Balls Ford Road Interchange

. Project Description: • Provide a new interchange at Route 234 Bypass (Prince William Parkway) and relocated Route 621 (Balls Ford Road), which includes a new bridge over the existing Norfolk Southern Railroad. • Relocates Balls Ford Road to the south on new alignment as a new four-lane facility with raised median P between Devlin Road and Doane Drive. . Project Benefits: • Improves access to the new park and ride facility and Express Lanes ramps at Balls Ford Road and Century Park Drive, and the existing park and ride facility on Cushing Road. • Significantly reduces peak period delay and increases Location: Prince William County peak period person throughput entering and exiting I-66. Anticipated Completion: July, 2023 . Project Status: Approved Funds: $145.0M • D-B procurement planned • RFQ – 2019 Administered by: Prince William DOT • RFP – Mid 2019 UPC: 112815 • Project Completion - 2023 41 Balls Ford Road Widening: Groveton Road to Route 234 Business (Sudley Road)

. Project Description: • Widening of Balls Ford Road from two to four lanes between Groveton Road and Sudley Road. • Includes a shared use path and sidewalks, intersection enhancements such as modified traffic signals, turn lanes, and pedestrian signals. P P . Project Benefits: Balls Ford Rd BUS. • Improves access to the new park and ride facility, transit hub, and I-66 Express Lanes ramps at Balls Ford Road and Century Park Drive. • Reduces congestion to improve conditions for commuters and buses accessing new park and ride facility. Location: Prince William County • Improves safety for commuters and pedestrians at Anticipated Completion: July, 2023 intersections. Approved Funds: $67.4M . Project Status: • Design underway for D-B-B Administered by: Prince William County • Construction Advertisement – 2020 UPC: 112813 • Project Completion – 2022

42 George Snyder Trail: From Route 123 to Route 50 at Draper Drive

. Project Description: • Construction of 1.4 miles of the George Snyder Trail along the southern side of between Chain Bridge Road (Route 123) and Fairfax Boulevard (Route 50) at Draper Drive. . Project Benefits: • Proposed trail will fill in gaps in the existing regional trail network. • Connects to the proposed I-66 trail that will be constructed as part of the I-66 Outside the Beltway project. . Project Status: Underway

Location: City of Fairfax Anticipated Completion: Spring 2022 Approved Funds: $13.6M Administered by: City of Fairfax UPC: 112816

43 Nutley Street SW Mixed-Use Trail: From Marshall Road SW to Tapawingo Road SW

. Project Description: • Expands approximately 1,300 linear feet of existing 4- foot sidewalk along the east side of Nutley Street SW from Marshall Road SW to Tapawingo Road SW to an 8- 10 foot shared use trail. . Project Benefits: • Enables non-motorized access to the Vienna Metrorail station along the east side of Nutley Street. • Provides a regional link that connects the Town of Vienna trail system to the trails around the Vienna Metrorail station and the proposed I-66 trail along M corridor. . Project Status: Underway Location: Town of Vienna Anticipated Completion: August, 2019 Approved Funds: $0.3M Administered by: Town of Vienna UPC: 112818 44 Western Bus Maintenance & Storage Facility

. Project Description: • Constructs the Western Bus Maintenance and Storage P Facility to accommodate buses that will be used to provide additional service on I-66. P . Project Benefits: Balls Ford Rd • Will allow for the implementation of additional transit service as proposed in the I-66 Transit / TDM Technical Report • Provides more travel options, moves more people, and reduces congestion on I-66 . Project Status: Underway

Location: Manassas, VA Anticipated Completion: July, 2019 Approved Funds: $11.1M, Total Estimate $47.7M Administered by: PRTC UPC: 113528 45 VRE Manassas Line Capacity Expansion & Other Projects

. Project Description: • Increases capacity of VRE Manassas Line by providing all trains with a minimum of 8 cars, and up to 10 cars based on demand; • Acquisition of rolling stock and expansion of Broad Run Yard; • Additional parking spaces at Manassas Park and Broad Run stations; • Platform extension and improved access to existing surface lot at the Manassas station; • Real-time VRE train arrival and seat/parking availability data. . Project Benefits: Location: Prince William County • Provides more travel options, moves more people, and Anticipated Completion: 2023 reduces congestion on I-66 Approved Funds: $128.5M . Project Status: Underway Administered by: VRE UPC: 113525, 113526 46 Concession Fee Project Status Summary

• All projects established in VDOT system with UPC’s and project numbers (18 unique projects, 1 Balance Entry Account) • 5 project agreements complete • 5 project agreements in progress • 4 projects to be accomplished within 66 Outside the Beltway Project • $10,157,486 Balance in $500 Million Concession Fee Project Account

47 Northern Virginia District Project Development

Nicholas J. Roper, P.E. District Project Development Engineer

October 17, 2018 Project Summary

CY for No. of Construction Total Project Administration Advertisement Projects Estimate Estimate 2018 3 $ 3,145,410 $ 3,960,410 2019 6 $ 15,332,495 $ 17,841,995 VDOT 26% Projects 2020 8 $ 58,020,545 $ 71,875,243 2021+ 45 $ 306,496,201 $ 664,872,202 47% Value TOTAL 62 $ 382,994,651 $ 758,549,850

CY for No. of Construction Total Project Administration Advertisement Projects Estimate Estimate 2018 38 $ 40,867,172 $ 49,565,350 2019 36 $ 105,958,804 $ 135,912,208 LAP 2020 20 $ 23,681,696 $ 29,866,197 74% Projects 2021+ 83 $ 444,404,122 $ 587,037,326 53% Value TOTAL 177 $ 614,911,794 $ 802,381,081

GRAND TOTAL 239 $ 997,906,445 $1,560,930,931

49 VDOT’s New Dashboard for Projects Project Development Dashboard Performance Scheduled for FY19 Award SMART SCALE Other Projects All Projects Projects On On On On On On District Admin # # # Time Budget Time Budget Time Budget VDOT 23 78% 82% 120 83% 81% 143 82% 81% Statewide Local 13 53% 61% 203 64% 75% 216 63% 75% All 36 69% 75% 323 71% 78% 359 71% 77%

VDOT 1 0% 0% 15 73% 86% 16 68% 81% NOVA Local 4 25% 100% 46 65% 69% 50 62% 72% All 5 20% 100% 61 67% 73% 66 63% 75%

 Statewide & NOVA – locally administered SMART SCALE & Other projects affecting overall 70% On Time target  NOVA – locally administered Other projects & NOVA SMART SCALE in jeopardy of missing 74% On Budget target

51 Project Development Dashboard Performance All FYs SMART SCALE Other Projects All Projects Projects On On On On On On District Admin # # # Time Budget Time Budget Time Budget VDOT 193 84% 84% 696 92% 88% 889 90% 87% Statewide Local 101 68% 85% 989 87% 89% 1090 85% 89% All 294 78% 84% 1685 89% 89% 1979 87% 88%

VDOT 7 28% 71% 69 84% 76% 76 78% 76% NOVA Local 24 41% 83% 187 89% 79% 211 84% 80% All 31 38% 80% 256 88% 78% 287 82% 79%

 Statewide – locally administered SMART SCALE missing 70% On Time target; but likely recoverable  NOVA – all SMART SCALE missing 70% On Time target; some are not recoverable  Statewide & NOVA – Other and All Projects currently meeting all targets

52 PMO-3.5 Project Development Budgets and Estimates

Expected Level of Cost Estimates by Development Phase

Planning / Pre- Scoping Preliminary Detailed Design Final Design / Advertise Scoping Design ROW Project Acquisition

±40% ±30% ±25% ±20% ±15% ±10%

Contingency should Public Hearing – Contingency never be less than 30% should be between 20%-25%

Budget set for Budget set for non SMART SMART SCALE Current SCALE projects Dashboard projects

Budget set for Old Dashboard all projects

53 Dashboard Business Rules Project Development On-Budget  Target 74%

 SMART SCALE Projects: Baseline budget is set when the CTB approves the project → Q: How hard is this to do? Consider the current SMART SCALE round . . . SYIP 20-26

2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

Funds Programmed Preliminary Engineering Project Schedule RW & Utilities Application Scored Funds Available Construction

11 Years  > 30% escalation  All Other Projects: Baseline budget is set when scoping is complete

54 NOVA L&D Estimate Performance FY12 – FY15 Final:Initial Estimate Ratio FY12-15 by Project Type – L&D By Estimate Value 250% Final Estimate 199% 200% Min Max Final:Initial > 10,000,000  119% 154% 150% 137% > 5,000,000 ≤ 10,000,000 108% 129% > 1,000,000 ≤ 5,000,000 206% 100% 87% > 500,000 ≤ 1,000,000 140% 0 ≤ 500,000 121% 50%

0% N W I P Total

N= New Construction W= Widening I= Intersection/Spot Improvements P= Ped and Bike

55 NOVA L&D Estimate Performance FY16 – FY18

By Estimate Value Final Estimate Final:Initial Min Max FY12-15 FY16-18 > 10,000,000  119% 183% > 5,000,000 ≤ 10,000,000 108% 128% > 1,000,000 ≤ 5,000,000 206% 100% > 500,000 ≤ 1,000,000 140% 98% 0 ≤ 500,000 121% NA

N= New Construction W= Widening I= Intersection/Spot Improvements P= Ped and Bike

56 SMART SCALE Application Estimate & Schedule Reviews Common Issues  Inflation not accounted for on nearly every non-PCES estimate  Commercial damages and condemnation risk usually missing  Appropriate contingency needs to be used  Traffic signal costs shown too low given spec change; especially when using PCES default for $150K  Sound walls usually not included where there is a potential  Phase cannot start before August 2023 if tied to SMART SCALE funding  PE duration for LAP process (agreements, consultant procurement) generally is too short

• Consider all the risks and ask:

• Does the project require R/W acquisition? Number of parcels? Owner's perception of project?

• Do you anticipate a contentious Public Hearing? Do you have outspoken stakeholders?

• Environmental considerations such as 4-F, section 106, , streams, air quality, noise, hazardous materials?

• Does the project involve above / below ground utilities?

• Average Daily Traffic - how does it impact MOT complexity, lane closures, detours?

• Does the project have structures and bridges, bridges over railroads or navigable waters?

• Does the project have large earthwork or rock excavation quantities?

• Does the project have Active Traffic Management or ITS features or components?

• Geographical location in state

• Use appropriate contingency

• High contingency at project initiation/pre-scoping to account for unknown risks and undeveloped design

• Reduce contingency as the design develops and construction line items mature

• Don’t forget to escalate the estimate

• Know what PCES can and cannot do

• Sound walls, stormwater management facilities, contingency, high traffic/ancillary structure costs, etc. all need to be added on the Construction Misc tab

• For SMART SCALE the estimate approved by the CTB is the budget

Northern Virginia District State of the District

October 17, 2018