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Holford Parish Council HOLFORD PARISH COUNCIL CHAIRMAN CLERK E. VENN P. BRllviSON Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 8th NOVEMBER 1999 at 7.30pm in the Holford & District Village Hall. PRESENT: Dist. Cllrs. T. Ayre & K. Twpin Cllrs. L. Hoose, R. Laidler, P. McGrath, D. Salvidge, K. Twpin, M. Upson, E. Venn. Also present P. Brimson (Clerk)+ 7 members ofthe public. APOLOGIES: None received Minute 82/99 MATTERS OF INTEREST FROM SCC - None received Minute 83/99 MATTERS OF INTEREST FROM WSDC - the Dist. Cllrs. referred to staffing problems at the WSDC but said they were not at liberty to talk about some of the matters. Public comments on agenda items only: 1. Council was asked whether the item on plamting would be open to discussion by the public. The Chairman said Council would decide on this in view of the interest expressed on this item. Minute 84/99 MINUTES of the last meeting were taken as read, having been circulated, and signed by the Chairman as a correct record upon a proposal by Cllr. Laidler and seconded by Cllr. Upson. Minute 85/99 a] Min. 71/99a Dog Pound. The Chairman reported on his site meeting with Mr. Hagley and on his receipt of a list of approved contractors. Cllr. Venn said he had also spoken to a representative ofthe Wyvern Trust (which has offered a grant to support the conservation work) and obtained agreement to extend the period of time within which the grant would be available. b] Min. 71/99b Bus Shelter. Cllr. Laidler said the timber treatment would be earned out when suitable weather conditions prevailed. c] Min. 72/99 Dog Fouling Bye-laws. The Chairman said he had obtained a post at a cost of £19-59 but the ground near the car park was not suitable for its insertion as much of this area consisted of solid rock. It was agreed that the post should be placed at the apex of the Bowling Green. d] Min.73/99.2 Definitive Map ofHolford Parish. Dist. Cllr. Twpin produced the map he had been given but it was considered by Cllrs. to be of too small a scale to be useful. Dist. Cllr. Twpin said he would make a further attempt to obtain a suitable map of the parish. e] Min. 79/99 Food Trading at Stowey Lane Lay-by. Dist. Cllr. Twpin reported that a licence had been granted though without any apparent notice being taken of the views ofHolford· Parish Council- even though these views had been put. Dist. Cllr. Twpin stated that it is difficult for the Licensing Committee to recind a licence once one has been granted. In consideration of the need to conserve the area, the Chairman said he would take this matter up with the Quantock Warden Service. f] Min.81/99 Community Transport. Dist. Cllr. Twpin said moves were continuing to secure a grant for a scheme in this area. The Clerk drew attention to a forthcoming meeting on Somerset's Local Transport Plan 2000-2001 to be held at the Windmill Inn, West Quantoxhead on 25th. Nov. 1999. Minute 86/99 CHAIRMAN TO REPORT 1. Overhanging Vegetation in Hodders Combe. The Chairman reported on the reply received from the Agent of the Fairfield Estate from which it appeared that residents may trim vegetation that overhangs the bridleway. 2. Bowling Green. The Chairman said there was a need to replace some of the posts that had rotted. 4t6 Minute 87/99 PLANNING - the sub-committee reported as follows: Proposed removal of trees at No objection by Copse Cottage, Holford HolfordPC 3/16/99/009 Internal alterations at Castle of Comfort Hotel No objection by Application by Mr. & Mrs. Venner HolfordPC 3/16/99/012 Demolition of Garage & Canopy+ erection of two houses. Application by Mr. & Mrs. Carter. See note below. A detailed report on this application was presented by Cllr. Upson who then proposed that the meeting be opened to the this was seconded by Cllr. Salvidge and canied. In discussion the following points were raised: 1. The area ofthe proposed site is higher than the surrounding ground level and this would result in the proposed houses being higher than neighbouring buildings. ' 2. The proposals lack visitor car parking facilities, considered nowadays to be a requirement essential to any new development. 3. The proposals would reduce the view for drivers ofvehicles entering and leaving Front Lane and thus safety ofpedestrians and road users would be jeopardised. 4. The suggestion was made that the recommendation be for a single dwelling. 5. Concern was expressed at the enlargement ofthe proposals from the plans which had been submitted and approved for outline permission. Following the closure ofthe meeting to the public, it was resolved upon a proposal by Cllr. McGrath and seconded by Cllr. Laidler that, the sub-committee's report be submitted to the WSDC with additions arising from the discussion. Minute 88/99 FINANCE a] The followingpay"ments were authorised: Clerk salary Sept/Oct £113-02 proposed by Cllr. Salvidge seconded by Cllr. Hoose expenses Sept/Oct £19-32 proposed by Cllr. Salvidge seconded by Cllr. Hoose b] Preliminary consideration was given to the budget for the year beginning Apri12000 with the intention of completing this task at the next meeting. Minute 89/99 PLAY AREA - Cllr. Upson reported that Mr. Ayre had cut the grass and that some Green Close residents had also cut an area for use by the children- at their own expense and using their own equipment. At Cllr. Hoose's suggestion, it was agreed that a letter should be sent to the WSRHA to enquire about the future liability ofthe Parish Council for the Play Area. Cllr. Upson undertook to enquire into the cost ofhaving the grass cut by a contractor. Cllrs. Laidler & Upson agreed to inspect the condition ofthe Play Area and report at the next meeting ofthe Council. Minute 90/99 HIGHWAY MATTERS 1. The reply from Mr. Murray to the Council's letter of20th. June 1999 was read out. The Chairman undertook to request a site meeting with Mr. Murray to discuss problems at Stowey Lane lay-by and the possibility of obtaining a speed restriction through the village. 2. The Chainnan referred to a letter received from Mr. Young ofThe Ferns, in which he expressed concern at the speed oftraffic in Winsors Lane. 3. The Clerk reported on the letter he had sent to The Post Office concerning the slippezy condition of the ground adjacent to the post box situated on the verge fronting Honeymead. Cllr. Hoose offered to make this area safe for users of the post box at his own expense, ifnegotiations with The Post Office were not successful Minute 91/99 CORRESPONDENCE RECEIVED - and circulated unless noted otherwise. 1. SCC Somerset Education Services: a] School Organisation Plan 1999-2003 b] Consultation: 'Learning in Somerset: Looking Fotward 2000-2020' c] Notice ofinterim vacancy for LEA Governor Danesfield Middle School 2. SCC WSAtkins South West - letter from Derek Murray 3. SCC Emergency Planning -letter re: Volunteer Policy 4. SCC 'Who and Where We Are' - Autumn 1999 edition. 5. SCC Somt. Rural Development Area -letter+ info. From West Somt. Fieldworker 6. Somerset Area Health Authority- draft copy of Health Improvement Programme 2000-2003 7. WSDC Somerset's Local Transport Plan- notice ofmeeting to be held on 25/11/99 8. WSDC Letter re: mini recycling site at The Plough, Holford. 9. WSDC Letter for Clerk re: Precept for 2000-2001 10. Environment Agency info. Pack re: Flooding 11. SCC & Exmoor National Park- copy ofproposed modifications to Joint Structure Plan Review 12. Avon & Somerset Constabulary- notice of meeting of Police & Community Consultative Group 13. SALC -notes + info. re: forthcoming meeting. 14. Quantock Commoners Association- copy ofletter from Hon. Sec. to Mr. P. Stocks (SCC) re: gates at Holford Combe. 15. SomersetTEC- Service Guide Issue No. 4 16. Forum 21 - Sustainability in West Somerset -letter+ info. 17. D. Barke (Agent for Fairfield Estate) -letters re: overhanging vegetation in Hodders Combe 18. National Westminster bank -letter re: new telephone arrangements. 19. Messrs. Banington Scholfield (Solicitors)- notice re: vacancy at Stogursey Almshouses 20. West Somerset Morris Men -letter from Cte. 21. BNFL Hinkley Point News Issues Nos. 88, 89, 90, 91 22. J. Toms Ltd. -product infonnation 23. Letter from Mr. Young, The Ferns -traffic calming in Holford Minute 92/99 ITEMS TO REPORT 1. Confidentiality ofCorrespondence -The Chairman drew attention to Para. 63 on Pg 24 of' Standing Orders & Chairmanship'. 2. Dates ofmeetings ofHolford Parish Council for next year: Council agreed to continue to meet on the second Monday of alternate months and so meetings woul;d be held on Jan 10, March 13, May 8, July 10, Sept 11, Nov 13. Open Discussion 1. Flood water in Dodington after rain. The Chairman undertook to mention this problem to WSAtkins 2. A question was asked about the status ofthe 'roadway' from the thatched cottages to the 3. Mr. T. Ayre said the hedges around the Play Area will be trimmed and in the fence iePa,ired. 4. Gate in Holford Combe - some ofthe problems surrounding stockproofing the area with parcels of land in private ownership, were aired by CUrs. and members of the public. 5. Passing of 'Correspondence Received' among CUrs. - a route was agreed. 6. Definitive map ofHolford parish- it was said that a map was available from SCC when the footpaths were walked a few years ago. 7. It was said that the average speed of traffic passing Factory Wall has been measured in the past and was found to be ofthe order of20mph.
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