HOLFORD PARISH COUNCIL
CHAIRMAN CLERK E. VENN P. BRllviSON
Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 8th NOVEMBER 1999 at 7.30pm in the Holford & District Village Hall.
PRESENT: Dist. Cllrs. T. Ayre & K. Twpin Cllrs. L. Hoose, R. Laidler, P. McGrath, D. Salvidge, K. Twpin, M. Upson, E. Venn. Also present P. Brimson (Clerk)+ 7 members ofthe public.
APOLOGIES: None received
Minute 82/99 MATTERS OF INTEREST FROM SCC - None received
Minute 83/99 MATTERS OF INTEREST FROM WSDC - the Dist. Cllrs. referred to staffing problems at the WSDC but said they were not at liberty to talk about some of the matters.
Public comments on agenda items only: 1. Council was asked whether the item on plamting would be open to discussion by the public. The Chairman said Council would decide on this in view ofthe interest expressed on this item.
Minute 84/99 MINUTES ofthe last meeting were taken as read, having been circulated, and signed by the Chairman as a correct record upon a proposal by Cllr. Laidler and seconded by Cllr. Upson.
Minute 85/99 a] Min. 71/99a Dog Pound. The Chairman reported on his site meeting with Mr. Hagley and on his receipt of a list of approved contractors. Cllr. Venn said he had also spoken to a representative ofthe Wyvern Trust (which has offered a grant to support the conservation work) and obtained agreement to extend the period of time within which the grant would be available. b] Min. 71/99b Bus Shelter. Cllr. Laidler said the timber treatment would be earned out when suitable weather conditions prevailed. c] Min. 72/99 Dog Fouling Bye-laws. The Chairman said he had obtained a post at a cost of £19-59 but the ground near the car park was not suitable for its insertion as much of this area consisted of solid rock. It was agreed that the post should be placed at the apex ofthe Bowling Green. d] Min.73/99.2 Definitive Map ofHolford Parish. Dist. Cllr. Twpin produced the map he had been given but it was considered by Cllrs. to be of too small a scale to be useful. Dist. Cllr. Twpin said he would make a further attempt to obtain a suitable map ofthe parish. e] Min. 79/99 Food Trading at Stowey Lane Lay-by. Dist. Cllr. Twpin reported that a licence had been granted though without any apparent notice being taken of the views ofHolford· Parish Council- even though these views had been put. Dist. Cllr. Twpin stated that it is difficult for the Licensing Committee to recind a licence once one has been granted. In consideration ofthe need to conserve the area, the Chairman said he would take this matter up with the Quantock Warden Service. f] Min.81/99 Community Transport. Dist. Cllr. Twpin said moves were continuing to secure a grant for a scheme in this area. The Clerk drew attention to a forthcoming meeting on Somerset's Local Transport Plan 2000-2001 to be held at the Windmill Inn, West Quantoxhead on 25th. Nov. 1999.
Minute 86/99 CHAIRMAN TO REPORT 1. Overhanging Vegetation in Hodders Combe. The Chairman reported on the reply received from the Agent ofthe Fairfield Estate from which it appeared that residents may trim vegetation that overhangs the bridleway. 2. Bowling Green. The Chairman said there was a need to replace some ofthe posts that had rotted. 4t6
Minute 87/99 PLANNING - the sub-committee reported as follows: Proposed removal of trees at No objection by Copse Cottage, Holford HolfordPC
3/16/99/009 Internal alterations at Castle of Comfort Hotel No objection by Application by Mr. & Mrs. Venner HolfordPC
3/16/99/012 Demolition of Garage & Canopy+ erection of two houses. Application by Mr. & Mrs. Carter. See note below.
A detailed report on this application was presented by Cllr. Upson who then proposed that the meeting be opened to the this was seconded by Cllr. Salvidge and canied. In discussion the following points were raised: 1. The area ofthe proposed site is higher than the surrounding ground level and this would result in the proposed houses being higher than neighbouring buildings. ' 2. The proposals lack visitor car parking facilities, considered nowadays to be a requirement essential to any new development. 3. The proposals would reduce the view for drivers ofvehicles entering and leaving Front Lane and thus safety ofpedestrians and road users would be jeopardised. 4. The suggestion was made that the recommendation be for a single dwelling. 5. Concern was expressed at the enlargement ofthe proposals from the plans which had been submitted and approved for outline permission. Following the closure ofthe meeting to the public, it was resolved upon a proposal by Cllr. McGrath and seconded by Cllr. Laidler that, the sub-committee's report be submitted to the WSDC with additions arising from the discussion.
Minute 88/99 FINANCE a] The followingpay"ments were authorised: Clerk salary Sept/Oct £113-02 proposed by Cllr. Salvidge seconded by Cllr. Hoose expenses Sept/Oct £19-32 proposed by Cllr. Salvidge seconded by Cllr. Hoose b] Preliminary consideration was given to the budget for the year beginning Apri12000 with the intention of completing this task at the next meeting.
Minute 89/99 PLAY AREA - Cllr. Upson reported that Mr. Ayre had cut the grass and that some Green Close residents had also cut an area for use by the children- at their own expense and using their own equipment. At Cllr. Hoose's suggestion, it was agreed that a letter should be sent to the WSRHA to enquire about the future liability ofthe Parish Council for the Play Area. Cllr. Upson undertook to enquire into the cost ofhaving the grass cut by a contractor. Cllrs. Laidler & Upson agreed to inspect the condition ofthe Play Area and report at the next meeting ofthe Council.
Minute 90/99 HIGHWAY MATTERS 1. The reply from Mr. Murray to the Council's letter of20th. June 1999 was read out. The Chairman undertook to request a site meeting with Mr. Murray to discuss problems at Stowey Lane lay-by and the possibility of obtaining a speed restriction through the village. 2. The Chainnan referred to a letter received from Mr. Young ofThe Ferns, in which he expressed concern at the speed oftraffic in Winsors Lane. 3. The Clerk reported on the letter he had sent to The Post Office concerning the slippezy condition of the ground adjacent to the post box situated on the verge fronting Honeymead. Cllr. Hoose offered to make this area safe for users of the post box at his own expense, ifnegotiations with The Post Office were not successful Minute 91/99 CORRESPONDENCE RECEIVED - and circulated unless noted otherwise. 1. SCC Somerset Education Services: a] School Organisation Plan 1999-2003 b] Consultation: 'Learning in Somerset: Looking Fotward 2000-2020' c] Notice ofinterim vacancy for LEA Governor Danesfield Middle School 2. SCC WSAtkins South West - letter from Derek Murray 3. SCC Emergency Planning -letter re: Volunteer Policy 4. SCC 'Who and Where We Are' - Autumn 1999 edition. 5. SCC Somt. Rural Development Area -letter+ info. From West Somt. Fieldworker 6. Somerset Area Health Authority- draft copy of Health Improvement Programme 2000-2003 7. WSDC Somerset's Local Transport Plan- notice ofmeeting to be held on 25/11/99 8. WSDC Letter re: mini recycling site at The Plough, Holford. 9. WSDC Letter for Clerk re: Precept for 2000-2001 10. Environment Agency info. Pack re: Flooding 11. SCC & Exmoor National Park- copy ofproposed modifications to Joint Structure Plan Review 12. Avon & Somerset Constabulary- notice of meeting of Police & Community Consultative Group 13. SALC -notes + info. re: forthcoming meeting. 14. Quantock Commoners Association- copy ofletter from Hon. Sec. to Mr. P. Stocks (SCC) re: gates at Holford Combe. 15. SomersetTEC- Service Guide Issue No. 4 16. Forum 21 - Sustainability in West Somerset -letter+ info. 17. D. Barke (Agent for Fairfield Estate) -letters re: overhanging vegetation in Hodders Combe 18. National Westminster bank -letter re: new telephone arrangements. 19. Messrs. Banington Scholfield (Solicitors)- notice re: vacancy at Stogursey Almshouses 20. West Somerset Morris Men -letter from Cte. 21. BNFL Hinkley Point News Issues Nos. 88, 89, 90, 91 22. J. Toms Ltd. -product infonnation 23. Letter from Mr. Young, The Ferns -traffic calming in Holford
Minute 92/99 ITEMS TO REPORT 1. Confidentiality ofCorrespondence -The Chairman drew attention to Para. 63 on Pg 24 of' Standing Orders & Chairmanship'. 2. Dates ofmeetings ofHolford Parish Council for next year: Council agreed to continue to meet on the second Monday of alternate months and so meetings woul;d be held on Jan 10, March 13, May 8, July 10, Sept 11, Nov 13.
Open Discussion 1. Flood water in Dodington after rain. The Chairman undertook to mention this problem to WSAtkins 2. A question was asked about the status ofthe 'roadway' from the thatched cottages to the 3. Mr. T. Ayre said the hedges around the Play Area will be trimmed and in the fence iePa,ired. 4. Gate in Holford Combe - some ofthe problems surrounding stockproofing the area with parcels of land in private ownership, were aired by CUrs. and members of the public. 5. Passing of 'Correspondence Received' among CUrs. - a route was agreed. 6. Definitive map ofHolford parish- it was said that a map was available from SCC when the footpaths were walked a few years ago. 7. It was said that the average speed oftraffic passing Factory Wall has been measured in the past and was found to be ofthe order of20mph. 8. Concerning the possibility of a Post Office re-opening in Holford, it was said that this is very unlikely to happen. 9. Discussion took pJace of possible sites for the recycling bins but no obvious solution to this problem was forthcoming.
There being no further business the Chairman closed the meeting.
1o· \ . ..JO HOLFORD PARISH COUNCIL
A meeting of HOLFORD PARJSH COUNCIL will be held on MONDAY 8th NOVEMBER 1999 at 7.30pm in the Holford & District Village Hall
AGENDA
1. Apologies 2. Matters of interest from sec 3. Matters of interest from WSDC 4. Public comments on agenda items only 5. To receive the minutes of the meeting held on 13th. September 1999 6. Matters arising and not covered elsewhere on the agenda: a] Dog Pound b] Bus Shelter c] Dog Fouling Bye-Laws d] Definitive map ofHolford parish e] Food trading at Stowey Lane Lay-by f] Community Transport 7. Chainnan to report 8. Planning - sub-committee to report 9. Finance: a] to authorise the following payments Clerk salary SeptJOct £113-02 expenses SeptJOct ltt .... 'JJ:J.. b] to give preliminary consideration to the budget for 2000-2001 10. Play Area Matters 11 . Highway Matters 12. Correspondence received 13. Items to report 14. Open discussion - at the discretion of the Chairman
P. Brimson Clerk
.. . HOLFORD PARISH COUNCIL
CHAIRMAN CLERK E. VENN P.BRIMSON
Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 13th SEPTEMBER 1999 at 7.30pm in the Holford & District Village Hall.
PRESENT : Cty. Cllr. J. Moorhouse, Dist. Cllr. & Cllr.K. Turpin, Cllrs. L. Hoose, R. Laidler, D. Salvidge, M. Upson, E. Venn (in the Chair) Also present P. Brimson (Clerk)+ 2 members ofthe public
APOLOGIES: Dist. Cllr. T. Ayre, Cllr. P. McGrath
Minute 67/99 MATTERS OF INTEREST FROM SCC - Cty. Cllr. Moorhouse reported on policy developments in the AONB, stating that the area attracted 450 000 visitors a year (80% local), this being twice the visitor density on Exmoor. The Business Directory is proceeding and a 'Quantock Fayre' is proposed for the future. Selfhelp, rather than Government help, is the more likely pattern for the future.
Minute 68/99 MATTERS OF INTEREST FROM WSDC Dist. Cllr. Turpin reported that schemes for community transport are likely to be arranged in the area.
Public comments on agenda items only - there were none.
Minute 69/99 MINUTES of the meeting held on 12th. July 1999 were taken as read, having been circulated, and signed by the Chairman as a correct record, upon a proposal by Cllr. Hoose and seconded by Cllr. Upson.
Minute 70/99 MINUTES ofthe meeting held on 4th. August 1999 were taken as read, having been circulated, and signed by the Chainnan as a correct record, upon a proposal by Cllr. Laidler and seconded by Cllr. Upson.
Minute 71/99 MATTERS ARISING a] Min.57/99b Dog Pound. It was agreed that the wall needs capping and the Chairman undertook to contact Mr. Hagley of sec and take advice. It was resolved upon a proposal by Cllr. Upson and seconded by Cllr. Turpin that the Chairman be given authority by the Parish Council to pursue the matter of repair & conservation work to the Dog Pound. b] Min.64/99 Bus Shelter. Cllr. Laidler reported that he had replaced the tiles as needed. Cllr. Laidler also said that the shelter is in need of treatment with creosote again, and proposed that the materials needed for this be purchased - Cllr. Upson seconded and this was approved. Cllrs. Laidler & Upson agreed to undertake the work. c] Min. 21/99 Overhanging vegetation in Hodders Combe.There was no progress to report and so it was agreed a letter be sent to the manager of the Fairfield estate requesting the vegetation be cut back within one week ofreceipt of the letter, otherwise residents ofHodders will assume they must/may make their own arrangements concerning obstructions to free passage. d] Min. 65/99.12 Quantock Hills Management Strategy Launch Meeting on 12th July 1999. Cllr. Upson reported on his attendance at the meeting and commended the Management Strategy document to all with an interest in the Quantock Hills. Minute 72/99 CHAIRMAN TO REPORT- Cllr. Vennreported: 1. Dog Fouling Bye-Laws -these cover the whole ofthe village. Bins costing £51-57+ VAT are needed and there is a fixing charge of £13-50; these will emptied free of charge on a weekly basis. It was agreed, on a proposal by Cllr. Turpin and seconded by Cllr. Upson, that the best site for the first bin would be at the entrance to the car park. It was accepted that the Parish Council would need to to budget for more bins for the next financial year.
Minute 73/999 PLANNING - the sub-committee reported as follows: 1. 3/16/99/009 Listed Building consent, Castle of Comfort Hotel No objection by Application by Mr. & Mrs. N. Venner HolfordPC
Removal of trees, Honeyrnead, Holford No objection by Application by Dr. & Mrs. L. Hoose HolfordPC
2. Definitive map of Holford parish - it was agreed there was a need for a copy ofthe definitive map and Cllr. Turpin undertook to request this to WSDC on befalf ofthe PC.
Minute 74/99 FINANCE a] The following payments were authorised: Clerk salary July/August £113-02 proposed by Cllr. Salvidge seconded by Cllr. Laidler expenses July/August £13-96 proposed by Cllr. Turpin seconded by Cllr. Laidler b] Upon a proposal by Cllr. Laidler and seconded by Cllr. Upson, it was agreed not to make a donation to the village party on 31st December 1999 being sponsored by the Holford & District Village Hall Cte.
Minute 75/99 PLAY AREA MATTERS - the Chairman reported on the site meeting held on 21st July 1999 at which it had been agreed that Mr. T Ayre be asked to cut about one third ofthe grass area. This has now been done and, following discussion, it was agreed that Cllr. Upson would look into what might be the best course of action to follow on from this, and report to the next meeting of the PC.
Minute 76/99 HIGHWAY MATTERS - 1. Cllr. Turpin reported that outstanding works have been promised early completion. Regarding speed restriction on the A39 through the village, a report is currently being prepared by engineers. The matter of double white lines on the A39 north of the village is also being considered. 2. Access to the post box outside Honeyrnead, Holford. Cllr. Upson reported that access is sometimes restricted by the presence of a parked car and the area is uneven and slippery in wet weather. It was agreed that the Post Office be asked to provide a more weather resistant surface in the access area of this post box.
Minute 77/99 EMERGENCY PLANNING_- Cllrs. Laidler, Salvidge, Venn and the Clerk agreed to act as contacts in the event of an emergency situation occurring in the Holford area.
Minute 78/99 CONFIDENTIALITY OF CORRESPONDENCE TO THE CHAIRMAN/CLERK OF PC The Chairman said he had consulted SALC and the following points had been clarified: 1. Letters are confidential and no person has right of access to correspondence to the Council. 2. The Council could nominate a member to examine specified correspondence, ifit so wished. In discussion that followed, there was much support for the principle of open government in nonnal circumstances, though it was accepted that the Parish Council may possibly be obliged to follow SALC guidelines. It was also pointed out that correspondents can specify that the contents oftheir letters can be made public. Minute 79/99 FOOD TRADING AT STOWEY LANE LAY-BY The inefficiences and anomalies ofthe licensing system were aired, and also the difficulties ofrecinding a licence once one has been granted. The next meeting ofthe committee empowered to grant licences would be held before the end of September and the objections ofHolford Parish Council would be discussed there. It was resolved upon a proposal by Cllr. Upson and seconded by Cllr. Laidler that strong objections be raised to any application to renew a licence for selling food at the lay-by.
Minute 80/99 CORRESPONDENCE RECEIVED - and circulated unless noted otherwise: 1. SCC Somerset Education Services - School Organisation Review 2. Avon & Somerset Constabulary: a] Annual Report 1998-99 b] Crime & Disorder Bill- Questionnaire 3. WSDC - Application for temporary road closures end of 1999-start of2000 4. Local government Commission for England- Periodic Electoral Review for Somerset. 5. SCC - Emergency Planning: a] Hinkley Point Essential Services Emergency Plan (Off Site) -Amendment No. 3 July 99 b]Parish Contacts enquiry (see Minute 77/99) 6. Sedgemoor District Council- Healthy Living Centre questionnaire 7. Quantock Hills AONB Team - List of events notified for September- displayed 8. BNFL Hinkley Point News Issues Nos. 83, 84, 85, 86. 9. Somerset Playing Fields Association- 'Playing Field' Issue No. 2 Summer 1999 10. 'Clerks & Councils Direct' -Issue No. 4 July 1999 11. Messrs Deta & Arlec -product information. 12. Messrs Glasdon- product information 13. SALC- notes & information.
Minute 81/99 ITEMS TO REPORT 1. Community Transport. Cllr. Turpin reported that some forms from the survey have been returned and the indications are that there is a need either for a shared car system, or, for something to complement public transport. In the case of car sharing, insurance matters are dealt with by the Community Transport Section of sec. A local coordinator would be needed. Upon a proposal by Cllr. Turpin and seconded by Cllr. Laidler, it was agreed that the returns be passed to Mrs. White for the approval of a grant.
Open Discussion 1. Food trading at Stowey Lane lay-by. It was pointed out that private citizens can also write to WSDC to express their views.
The Chairman closed the meeting at 9.40pm. 4ro
HOLFORD PARISH COUNCIL
A meeting ofHOLFORD PARISH COUNCil.. will take place on MONDAY 13th. SEP1Elv1BER at 7.30pm. in the Holford & District Village Hall
AGENDA
1. Apologies 2. Matters of interest from sec 3. Matters of interest from WSDC 4. Public comments on agenda items only. 5. To receive the minutes of the meetings held on 12th July 1999 and 4th August 1999 6. Matters arising and not covered elsewhere on the agenda: a] Dog Pound b] Bus shelter 7. Chairman to report: a] Dog fouling bye laws 8. Planning - a] sub-committee to report on applications b] to consider requesting a defmitive map of Holford parish 9. Finance: a] to authorise the following payments: Clerk salary July/August expenses July/August b] to consider a request for a donation towards the Millennium/New Year celebration 10. Play Area Matters- report of 21st. July site meeting 11. Highway Matters 12. Emergency Planning - to agree parish contacts 13. Confidentiality of correspondence to the Chairman/Clerk of the Parish Council 14. Food trading at Siowey Lane lay by 15. Correspondence received 16. Items to report 17. Open discussion - at the discretion of the Chainnan
P. Brimson Clerk HOLFORD PARISH COUNCIL
CHAIRMAN CLERK E. VENN P. BRllvfSON
Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 4th AUGUST 1999 at 7.30pm in the Holford & District village Hall. ·
PRESENT: Cllrs. L. Hoose, R. Laidler, P. McGrath, D. Salvidge, K. Turpin, M. Upson, E. Venn Also present P. Brimson (Clerk)+ 12 members of the public.
APOLOGIES: None received
Cllr. Venn, opened the meeting and welcomed those present. Minute 66/99 - PROPOSED AFFORDABLE HOUSING SCHEME AT PORTWAY LANE The Chairman explained that the sole purpose of the meeting was to consider whether the PARISH COUNCIL should give or withold support for the proposed affordable housing scheme. Comments made by Cllrs. included the following: 1. Concern was expressed at the principle of breaking the 'planning line' at the edge of the village. 2. The uniqueness of the opportunity for Holford to have modem housing on a rent only basis was stated. 3. The need for housing for the elderly as well as for young families was advanced. 4. The few opportunities for employment locally formed the basis of an argument that Holford is not a suitable place for an affordable housing scheme. 5. The desirability ofgrowth and development in villages so that amenities remain and also increase was put forward. 6. Concern was expressed that money from a registered charity would end up in the private sector at the termination of the lease, though it was conceded that it is not possible to say what may happen in 99 years time. 7. The West Somerset Rural Housing Association was said to have the highest rents of all affordable housing schemes.
It was then resolved upon a proposal by Cllr. Laidler and seconded by Cllr. Upson that the meeting be 1 opened to the public. Comments made included the following: 1. There are very few Wlemployed people in Holford and so employment is not really an issue here. 2. The new childrens play area included in the proposed development should not be used as an argument in favour of supporting the development. 3. Uncertainty surrmmds the methods by which housing would be allocated in the future -would it be by need to live in Holford as described by WSRHA criteria or by WSDC points? 4. The environmental and financial impact ofthe proposed development on adjoining properties was a concern to several residents of Green Close. 5. The view was expressed that Holford - with few amenities - is not the most suitable place in which to build houses. It was suggested, however, that more people might lead to the village having more amenities.
The Chairman closed the meeting to the public and summarised the principal arguments that had been advanced.He said the PARISH COUNCIL must decide whether the scheme as proposed is best for the community. Cllr. Boose propsed the scheme be not supported; Cllr. Turpin seconded and the proposal was defeated by 4 votes to 3 with no abstentions. Cllr. Laidler proposed the scheme be supported; Cllr. Upson seconded and the proposal was adopted with 4 votes in favour, 3 against and no abstentions. Cllr. Hoose hoped the scheme would be a success and the chairinan endorsed his hope.
The Chairman closed the meeting at 8.40pm. HOLFORD PARISH COUNCIL
CHAIRMAN CLERK E. VENN P. BR.llv1SON
Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 12th JULY 1999 at 7.30pm in the Holford & District Village Hall.
PRESENT: Cty. Cllr. J. Moorhouse, Dist. Cllrs. T. Ayre & K. Turpin Cllrs. L. Hoose, R. Laidler, P. McGrath, D. Salvidge, K. Turpin, M. Upson, E. Venn. Also present P. Brimson (Clerk), J. Roxburgh (ChiefExecutive of the West Somerset Rural Housing Association), Mrs. D. White (fransport Development Worker for SCC) + 6 members of the public.
APOLOGIES: None received.
Cllr. Venn took the Chair and welcomed all present at the first meeting of the full council. Minute 47/99- AFFORDABLE HOUSING SCHEME. Mr. J. Roxburgh traced some of the history of the proposed scheme in Holford and spoke of the delays over funding after a need had been identified from a survey and from the WSDC list of applicants for housing in the district. He said the proposed development will remain outside the planning boundary so no further development could take place, and the houses proposed would be energy efficient with rents being in the range of £55 to £62 per week for 2 or 3 bedroom accommodation. A specialist firm has advised on the layout for the Play Area which will cater for a wider age range than at present. Mr. Roxburgh said he had come to answer any questions and try to allay any anxieties people may have about the proposals and he would be pleased to leave the architects drawings so as to enable all who were interested to study them. In reply to Councillors, Mr. Roxburgh confirmed that: 1. A Section 106 Planning Order gives exceptional approval to an application 2. The lease is for 99 years and after that it would be possible to extend it but - even it if was not extended- Fairfield Estate would still be bound by the terms and conditions ofthe lease. It was then resolved upon a proposal by Cllr. Laidler and seconded by Cllr. Upson that the meeting be opened to the public. The following matters were raised: 1. Concerning a question about the role of the Parish Council, Mr. Roxburgh said the Parish Council had identified a need and had asked the West Somerset Rural Housing Association to meet that need, which it was endeavouring to do but would not wish to work against the Parish Council. 2. It was stressed that fencing between the Play Area and the field adjacent to it would need to be child proof. 3. It was confirmed that the proposed new Play Area will meet the latest European regulations. 4. To a question concerning the maximum number ofhouses to be built within the proposed scheme, the answer was given as four. The meeting was then closed to the public and Cllrs raised the following issues: 1. u: at some point in the future, there was insufficient local need to fill the houses, then tenants from outside the area would have to be brought in to keep the accommodation fully used. 2. The opinion that there is a real need for affordable housing in the area was expressed 3. It was noted that no Cllrs. from Kilve PC were present although they had been invited 4. Mr. Roxburgh confirmed that the development must be started before April2000 otherwise the grant would disappear.
It was resolved upon a proposal by Cllr. Upson and seconded by Cllr. Hoose that a special meeting of the Parish Council be arranged to discuss the issue of support for the scheme as proposed. Minute 48/99 COMMUNITY TRANSPORT - s. D. White introduced herself as Trans ort Development Worker for SCC and spoke abo community transport which complemen public tranSport rather than compete with it. Co •ty transport includes: 1. Social car schemes - which have a coo tor within the village 2. Taxi sharing - again with a coordina r who does what the taxi driver is not allow Cl to do in terms of planning routes, pick-up points etc. 3. Taxi buses - which are run by t operators and operate a .fixed route and a s 4. Post buses - run in with postal delivery and collection services. 5. Moped loan schemes. Mrs. White said the Gove ent is providing new money and Somerset a maximwn grant of £250 000 over the next thr e years to develop community transport. A Transport Scheme will be set up to coordinate nee once these have been established by surve . Mrs. White concluded her talk by reminding everyon that Parish Councils now have powers to su ort commuruty transport schemes; she left an · ormation pack with examples of survey q stions etc. and was thanked for her presentation.
GNING OF DECLARATIONS OF ACCEP J\NCE OF OFFICE- Cllrs. Hoose and
Minute 5 99 APPOINTMENT OF PLANNING SUB OMMfiTEE - CUrs. Hoose and Upson voluntej ed to serve as members ofthe planning sub- ommittee.
51/99 APPOINTiviENT OF REPRESENT TIVES TO THE VILLAGE HALL COMMITTEE cUrs: McGrath and Turpin volunteered to repres t the Parish Council on the Village Hall Committee/
Minute52/99 APPOINTMENTOF AREPR ENTATIVETOTHE HINKLEYPOINTLOC LIAISON COMMfiTEE - it was agreed t Cllr. Turpin should represent the Parish Council committee.
Minute 53/99 APPOINTMENT OF A COMMfiTEE - following discussi it was resolved upon a proposal by Cllr. Laidler d seconded by Cllr. Upson that the Parish Coun · hould be represented on this committee. Cllr. S vidge volunteered to undertake this task.
Minute 54/99 MATIERS OR REST FROM SCC - Cty. Cllr. Moorhous . 1. Expressed satisfaction Holford children will continue to have the opti of attending Haygrove School, Bridgwater - an a mpt having been made recently to remove this ption. 2. Commended the Q tock Hills Management Strategy launch on July; 3. 3. Reported that the tock Business Dirctory is progressing well. 4. Made a plea that needs of the elderly are not forgotten while proposed new chil en's Play Area and affordable housing schem .
Minute 55/99 TIERS OF INTEREST FROM WSDC - no e were reported.
ents on agenda items only: ea was stated to be in very poor condition to require work beyond what could be provide y volunteers. Dist Cllr. Ayre offered to cut e grass ifvolunteers could be found to clear it er cutting.
· te 56/99 MINUTES of the meting held on'> th May 1999 were taken as read, having been c· ulated, and were signed by the Chairman a correct record upon a proposal by Cllr. Turpin and seconded by Cllr. Laidler. . 4-0 7
Minute 48/99 COMMUNITY TRANSPORT - Mrs. D. White introduced herself as Transport Development Worker for SCC and spoke about community transport which complements public transport rather than compete with it. Ccmununity transport includes: 1. Social car schemes - which have a coordinator within the village 2. Taxi sharing - again with a coordinator who does what the taxi driver is not allowed to do in terms of planning routes, pick-up points etc. 3. Taxi buses -which are run by taxi operators and operate a fixed route and a set fare. 4. Post buses - run in conjunction with postal delivery and collection services. 5. Moped loan schemes. Mrs. White said the Government is providing new money and Somerset has a maximum grant of £250 000 over the next three years to develop community transport. A Rural Transport Scheme will be set up to coordinate needs once these have been established by survey. Mrs. White concluded her talk by reminding everyone that Parish Councils now have powers to support community transport schemes; she left an information pack with examples of survey questions etc. and was thanked for her presentation.
Minute 49/99 SIGNING OF DECLARATIONS OF ACCEPTANCE OF OFFICE- Cllrs. Hoose and Upson signed their respective declarations.
Minute 50/99 APPOINTMENT OF PLANNING SUB-COMMITIEE - Cllrs. Hoose and Upson volunteered to serve as members of the planning sub-committee.
Minute 51/99 APPOINTMENT OF REPRESENTATIVES TO THE VILLAGE HALL COMMITIEE Cllrs. McGrath and Turpin volunteered to represent the Parish Council on the Village Hall Committee.
Minute52/99 APPOINTMENT OF A REPRESENTATIVE TO THE HINKLEY POINT LOCAL LIAISON COMMITIEE - it was agreed that Cllr. Turpin should represent the Parish Council on this committee.
Minute 53/99 APPOINTMENT OF A REPRESENTATIVE TO THE EMERGENCY PLANNING COMMITIEE - following discussion it was resolved upon a proposal by Cllr. Laidler and seconded by Cllr. Upson that the Parish Council should be represented on this committee. Cllr. Salvidge volunteered to undertake this task.
Minute 54/99 MATTERS OF INTEREST FROM SCC - Cty. Cllr. Moorhouse: 1. Expressed satisfaction that Holford children will continue to have the option of attending Haygrove School, Bridgwater- an attempt having been made recently to remove this option. 2. Commended the Quantock Hills Management Strategy launch on July 23. 3. Reported that the Quantock Business Dirctory is progressing well. 4. Made a plea that the needs of the elderly are not forgotten while the focus of attention is on the proposed new children's Play Area and affordable housing scheme.
Minute 55/99 MATTERS OF INTEREST FROM WSDC -none were reported.
Public comments on agenda items only: The Play Area was stated to be in very poor condition and to require work beyond what could be provided by volunteers. Dist. Cllr. Ayre offered to cut the grass ifvolunteers could be found to clear it away after cutting.
Minute 56/99 MINUTES of the meting held on 24th May 1999 were taken as read, having been circulated, and were signed by the Chairman as a correct record upon a proposal by Cllr. Turpin and seconded by Cllr. Laidler. Minute 57/99 MATIERS ARISING and not included elsewhere on the agenda: a] Open Discussion 24/5/99 - Quantock Business Guide. The Chairman reported he had forwarded the list that had been passed to him. b] Min.38/99a - Dog Pound. Cllr. Laidler reported on the £500 which will be granted (and must be spent by June 2000) provided procedures for advice are taken and followed. It was agreed, upon a proposal by Cllr. Turpin and seconded by Cllr. Hoose that, arrangements for the repair work should proceed.
Minute 58199 MINUTES ofthe meeting held on 7th. June 1999 were taken as read, having been circulated, and were signed by the Chairman as a correct record upon a proposal by Cllr. Laidler and seconded by Cllr. Turpin.
Minute 59/99 CHAIRMAN TO REPORT - Cllr. Vennreported: 1. Bowling Green- Mr. L. Taylor who had acted as Steward ofthe Bowling Green for a number of years has left the village. It was agreed a letter be sent thanking him for his care ofthis amenity, including its protection from vehicular traffic and for the planting and pruning work he undertook. The Chairman sought approval for his offering to take over as Steward of the Bowling Green and this was granted on a proposal by Cllr. Turpin which was seconded by Cllr. McGrath. The Chairman said some new posts are needed and he would continue the planting policies set up by Mr. Taylor. 2. Standing Orders and Chairmanship - it was resolved upon a proposal by Cllr. Hoose and seconded by Cllr. Laidler that HOLFORD PARISH COUNCIL be guided by the procedures contained in the publication Standing Orders and Chairmanship for Local Councils published by the National Association of Local Councils. It was further agreed that 14 days notice be given for items to be included on the agenda for a meeting ofthe Parish Council.
Minute 60/99 PLANNING - the Clerk reported as follows: 3/16/99/002 Demolition ofgarage & canopy+ erection Amended plans approved of two houses, Holford Glen Garage. byWSDC Application by Mr. & Mrs. Carter
3/16/99/003 Replacement of existing window with door Refused by WSDC & light over, Woodlands House, Holford Application by Mr. & Mrs. Hezlett
3/16/99//005 Non-illuminated sign, Counting House Approved by WSDC Dodington. Application by Mrs. L. Constance & Mrs. L. Free
3/16/99/006 Cotage refurbishment & extension, Castle of No objection by Holford PC Comfort, Dodington 3/16/99/007 Listed Building consent re: above Application now withdrawn Application by Mr. & Mrs. Venner
3/18199/017 Replacement of existing wooden pole with a lattice No comments by Holford PC tower+ equipment cabin, Lane off Higher St. Kilve.
3/18/99/009 Replacement of workshop stores, Higherlands, Kilve No comments by Holford PC
Minute 61/99 FINANCE a] the following payments were authorised: Clerk salary May/June £113-02 proposed by Cllr. Turpin seconded by cllr. Cllr. Hoose expenses May/June £21-34 proposed by Cllr. Hoose seconded by Cllr. Laidler it OS-
b] the following payment was ratified: Audit Commission 97-98 audit £181-77 proposed by Cllr. Laidler seconded by Cllr. McGrath c] consideration of a request from the Village Hall Committee for a donation towards the Millennium celebrations in Holford. It was agreed to consider this item at the next meeting. d] approval of the appointment of a third signatory on the Parish Council account at the National Westminster Bank- Cllr. Turpin was appointed upon a proposal by Cllr. Laidler and seconded by Cllr. McGrath.
Minute 62/99 PLAY AREA MATIERS - concerns were expressed over the safety and condition of the Play Area and it was resolved upon a proposal by Cllr. Laidler and seconded by Cllr. Upson that a site meeting be held to discuss the way forward. It was agreed the meeting would be held on Wednesday 21st. July at 7.00pm. It was further agreed that Rachel Ashrnan (Rural Development Area Fieldworker for Western Somerset) be kept informed of plans to use the £80 grant made from the Area Community Chest.
Minute 63/99 HIGHWAY MATIERS 1. Verge fronting Honeymead. The Clerk presented a summary of replies to the letter from the Parish Council that had been distributed to householders in Holford Combe above Copse Cottage. Cllr. Laidler proposed that HOLFORD PARISH COUNCIL takes no further action in the matter- this was seconded by Cllr. Turpin and passed without dissent; Cllr. Hoose abstained from voting having declared his interest. 2. Water outlet by factory wall. It was stated this is still not running as normally, but it was agreed to wait a while before taking the matter further. 3. New gate in fencing around field between Broadwood Farm and the A39.The Chairman reported he had discussed the matter with the Planning Enforcement Oficer of the WSDC who would check on whether it actually constituted an entrance since no cut in the kerb or verge has been made. 4. Outstanding items ofhighway maintenance. It was agreed a letter should be sent to the Highway Authority listing outstanding items -these to be supplied by Cllr. Turpin.
Minute 64/99 BUS SHELTER - one double roman tile was said to be needed for the roof of the Bus Shelter. Cllr. Laidler undertook to liaise with Mr. Beaton who has a tile of the required pattern.
Minute 65/99 CORRESPONDENCE RECEIVED - and circulated unless noted otherwise: 1. SCC Education Services: a] Schools Board papers b] Danesfield School- request for PC support 2. SCC Env. & Property Dept: a] Info. Sheet June 1999 b] Guided Walks programme 1999 3. SCC Sustainable Somerset Group -leaflet re: Agenda 21 4. SCC & Atrnos Ltd. -Public Transport Newsletter Ed. No. 7 July 1999 5. SCC Health & Community Care Info. Service -letter re: changes to NHS transport in Somerset 6. SCC Social Services: a] Health Improvement Programme for Somerset 1999/2002 b] 'Who & Where We Are' 1999 Ed. 7. SALC a] Info. +details ofNew Councillors Training event- Sat. 16 Oct. 1999 b] Draft Recommendations on the Future Electoral Arrangements for SCC, May 1999 8. Sedgemoor DC- Somerset Community Care Plan 1999/2000- Summary version (Sedgemoor) 9. WSDC -Periodic Electoral Review of SCC: Draft Recommendations 10. WSDC- Biodiversity Action plan 1999 11. Environment Agency: River Parrett 1st. Annual Review 1999 12. Quantock Hills AONB Team: Invitation to Management Strategy Launch on 23rd July 13. Audit Commission -letter to Clerk 14. Southern National Bus Co. -Exmoor & West Somerset Public Transport Guide 15. 'BobCo' -letter offering advertising for local events. 16. BNFL Hinkley Point News Issues Nos. 80. 81,82 17. Dept. ofTransport & Regions - publicity re: seat belts 18. Shaw & Sons Ltd.- Products & Services for PC's 19. 'Beacon Millennium' - info. re: lighting beacons wrt celebrating the millennium 20. Heritage Lottery Fund- ififo. Re: Lottery Grants. Minute 66/99 ITEMS TO REPORT 1. Dog Fouling - implementation ofbye laws. The Chairman undertook to find out when the notices and bins are to be installed. 2. Confidentiality of correspondence to the Parish Council. A request was made for this issue to be discussed at the next meeting ofthe Council. 3. The Clerk drew attention to copies of the receipts and payments account of the Parish Council for the year ended 31st. March 1999 which had been tabled at this meeting.
Open discussion 1. Grass cutting of the Play Area. A reminder was given that an offer had been made which, iftaken up, would result in there being an area available for children to play with balls.
The Chairman closed the meeting at 10.23pm. .. HOLFORD PARISH COUNCIL
CHAIRMAN CLERK E. VENN P.BRIMSON
Clerk's report to meeting ofHOLFORD PARISH COUNCIL held on 12th JULY 1999 on response to letter (dated 22-03-99) from Chainnan to Holford Combe residents, arising from Min.21/99.2
9 replies were received representing 14 residents in Holford Combe.
Of these 14 residents:
10 a] have no objection in principle to an owner of property exercising his/her freedom to place stones on a verge.
b] consider that stones are preferable to cars
c] make no request for the Parish Council to take any further action on this matter.
2 state they have no views on the matter, though do go on to say they agree with the opinion of the local agent of the highway contractor (W S Atkins-S.W.) .. 2 object to the stones and to the principle of verge encroachment. They offer the opinion that obstructions could be dangerous to pedestrians at night in an area without street lighting and refer to an alleged injury through falling on stone(s) which is/are presently in place. The Parish Council is requested to press the highway authority to take action to remove the stones that are now in place on the verge fronting Honeymead.
P. Brimson Clerk HOLFORD PARISH COUNCIL
CHAIRMAN CLERK E. VENN P. BRllvfSON
A meeting ofHOLFORD PARISH COUNCIL has been arranged for MONDAY 2nd AUGUST 1999 at 7.30pm in the HOLFORD & DISTRICT VILLAGE HALL with the sole purpose of discussing the proposed affordable housing scheme at Portway Lane.
P. Brimson Clerk HOLFORD PARISH COUNCIL
CHAIRMAN CLERK E. VENN P.BRIMSON
Minutes of the ANNUAL PARISH MEETING held on MONDAY 24th MAY 1999 at 7.30pm in the HOLFORD & DISTRICT Vll..LAGE HALL.
PRESENT: Dist. CUr. K. Turpin, Cllrs. R Laidler (in the Chair) and E. Venn Also present P. Brimson (Clerk)+ 12 members of the public.
APOLOGIES: Cty. Cllr. J. Moorhouse
1. The minutes of the Annual Parish Meeting held on Monday 11th. May 1998 were taken as read, having been circulated to Councillors and displayed on the Parish Council noticeboard, and were signed by the Chairman as a correct record upon a proposal by Cllr. Venn and seconded by Cllr. Turpin
2. The Chairman's Report was given by Cllr. Laidler: 'Once again we have completed a year in which much is talked about and sometimes little seems to be achieved. This is not always the fault of your council, more often than not it is because of the fact that Parish Councils do not have as much power as some people may expect.
This year we have one success in that the bridleway to Holford Combe was gated beside Combe Cottages, thiS is a matter which we have pursued for nearly three years now.
Matters which have been discussed regularly and have yet to materialize are: a] the affordable housing scheme in Portway Lane, b) repairs and refurbishment of the Dog Pound, c) dog fouling schemes for the Bowling Green and ·Play Area, All of these are outside our direct control, although we have been asked for our views.
The matter of the Play Area which is under our control has become troublesome and needs to be resolved with some urgency. We have been a bit reluctant to make any decisions because of the proposed housing scheme. however the state of the equipment and grass cutting do need resolving as soon as possible.
Planning proposals which have remained contentious are the change in use of the garage and the continued presence of the food vendor at the lay-by.
The closure of the village Post Office, whether it is permanent or temporary, is very regrettable but again outside our control and is typical of many other ·rural communities.
Highway matters always take up a large part of our meetings and this year was no exception, the major talking point was the placing of stones on the verge of a house in the centre of the village; this matter is still under discussion.
Celebration of the millenniUiil has been discussed but unfortunately there seems to be a lack of interest in pursuing a specific project. The Parish Council has money set aside for such activities. This year coincided with the four yearly elections, several members opted not to continue as councillors and, in particular, I should mention Alan Date who has been a councillor for possibly 25 years. I am sure you will join in with me to thank A1an for his contribution to this community over all these years and wish him well for the future.
The new council is now in place and we will have to ask for people to be eo-opted to make it run. It will be my last as Chairman after slt2 years, I must thank all councillors past and present who have helped me - as well as other members of the community who continue to make Holford such a wonderful place to live in.'
3. Members of the public commented on the following: a] Cattle grids - the Chairman said SCC do not have sufficient funds to pursue the plans that had been made. However, a scheme that does not involve the construction of grids has been submitted to sec. b] The need for signs indicating the unsuitability of roads in the village for HGV's was emphasised. c] Celebmting the millenniun- it was pointed out that, since option 4 of the list drawn up when the matter was discussed at the 1998 Annual Parish Meeting, is being taken up, that discussion at least was worthwhile.
There being no further business the Chairman closed the meeting. HOLFORD PARISH COUNCIL
A meeting ofHOLFORD PARISH COUNCIL will take place on MONDAY 12th. JULY 1999 at 7.30pm in the Holford & District Village Hall.
AGENDA
1. Apologies 2. Mr. J. Roxburgh, Secretary of the West Somerset Rural Housing Association 3. Mrs. D. White, Transport Coordinator 4. Signing of Declarations of Acceptance by Cllrs. Hoose and Upson 5. Appointment of Planning sub-committee 6. Appointment of Representatives to the Village Hall Committee 7. Appointment of a Representative to the Hinkl.ey Point Local Liasion Committee 8. Appointment of a representative to the Emergency Planning Committee 9. Matters ofinterest from SCC 10. Matters ofinterest from WSDC 11. Public comments on agenda items only 12. Minutes of the meeting held on 24th. May 1999 13. Minutes of the special meeting held on 7th. June 1999 14. Matters arising- and not covered by agenda items a] Quantock Business Guide b]DogPound 15. Chairman to report a] Bowling Green b] Standing Orders & Chairmanship 16. Planning- Clerk to report 17. Finance a] to authorise the following payments Clerk salary May/June £113-02 expenses May/June jz.,..-:?lt b] to ratify the following payment Audit Commission 1997-98 audit £181-77 ) c] to consider a request for a donation towards the Millennium/New Year celebration d] to approve the appointment of a third signatory to the account held in the name of Holford Parish Council at the National Westminster Bank 18. Play Area Matters 19. Highway Matters a] verge fronting Honeymead b] water outlet by factory wall c] new gate in iron fencing around field between Broadwood farm and A39 20. Bus Shelter- to consider necessary repairs to the roof 2l.Correspondence received 22. Items to report 23. Open discussion- at the discretion ofthe Chairman
P. Brimson Clerk HOLFORD PARISH
CHAIRMAN CLERK E. VENN P. BRTiviSON
A meeting ofHOLFORD PARISH COUNCIL has been arranged for MONDAY 7th. JUNE 1999 at 7.30pm in the Holford & District Village Hall with the sole purpose of completing , the Council.
P. Brirnson Clerk HOLFORD PARISH COUNCIL
CHAIRMAN CLERK E. VENN P. BRIIviSON
Minutes of a special meeting ofHOLFORD PARISH COUNCIL held on MONDAY 7th. JUNE 1999 at 7.30pm. in the Holford & District Village Hall.
PRESENT: Cllrs. R. Laidler, K. Turpin, E. Venn (in the Chair). Also present P. Brimson (Clerk) and 2 members ofthe public.
APOLOGIES: none had been received
Cllr. Venn, in the Chair, opened the meeting and welcomed those present.
Minute 46/99 COOPTATIONS TO THE COUNCIL The Chairman stated that 4 vacancies existed and the purpose ofthe meeting was to fill these vacancies. Cllr. Turpin proposed Dr. L. Hoose; the Chairman seconded. Cllr. Laidler proposed Mr. P. McGrath; Cllr. Turpin seconded Cllr. Laidler proposed Mrs. D. Salvidge; Cllr. Turpin seconded The Chairman proposed Mr. M. Upson, Cllr. Turpin seconded In the absence of further nominations, the Chairman declared these four to be members ofHolford Parish Council. Cllrs. McGrath and Salvidge then signed Declarations of Acceptance of Office and it was agreed that letters be sent to Cllrs. Hoose and Upson informing them of their election and giving the dates of the next three meetings of the Council.
The Chairman closed the meeting. HOLFORD PARISH
CHAIRMAN CLERK E. VENN P.BRIMSON
Minutes ofthe ANNUAL MEETING ofHOLFORD PARISH COUNCIL held immediately following the ANNUAL PARISH MEETING on MONDAY 24th. MAY 1999 in the HOLFORD & DISTRICT VILLAGE HALL.
PRESENT: Dist. Cllr. K. Turpin, Cllrs. R. Laidler & E. Venn Also present P. Brimson (Clerk)+ 12 members ofthe public.
APOLOGIES: Cty. Cllr. J. Moohouse.
Minute 27/99 ELECTION OF CHAIRMAN - with Cllr. Laidler in the Chair. Upon a proposal by Cllr. Turpin and seconded by Cllr. Laidler, Cllr. Edward Venn was elected Chairman. Cllr. Venn then took the Chair and thanked Cllr. Laidler for all the hard work he had put in whilst Chairman. Cllrs. Laidler, Turpin & Venn then signed Declarations ofAcceptance of Office.
Minute 28/99 DECLARATIONS OF CASUAL VACANCIES - the Chairman said there were four vacancies on the Parish Council. A meeting was arranged for Monday 8th. June 1999 with the sole purpose ofcompleting the Council.
Minute 29/99 ELECTION OF VICE-CHAIRMAN - upon a proposal by Cllr. Laidler and seconded by the Chairman, Cllr. Turpin was elected vice-Chainnan.
Minute 30/99 APPOINTMENT OF PLANNING SUB-COMMITI'EE -it was agreed this would be deferred until the Council had been completed.
Minute 31/99 APPOINTMENT OF REPRESENTATIVES TO THE VILLAGE HALL COMMITTEE - it was agreed this would be deferred until the Council had been completed.
Minute 32/99 APPOINTMENT OF STEWARD OF THE BOWLING GREEN - the Chainnan undertook to act in this capacity.
Minute 33/99 APPOINTMENT OF A REPRESENTATIVE TO THE HINKLEY POINT LOCAL LWSON COMMITTEE - it was agreed this would be deferred until the Council had been completed.
Minute 34/99 APPOINTMENT OF REPRESENTATIVE TO THE EMERGENCY PLANNING COMMITTEE - it was agreed this would be deferred until the Council had been completed.
Minute 35/99 MATTERS OF INTEREST FROM sec - no matters had been received.
Minute 36/99 MATTERS OF INTEREST FROM WSDC - Dist. Cllr. Turpin reported on changes to the structure ofthe WSDC which are being bied for 12 months. Executive responsibility is vested in a cabinet of 6 members and all those who are not members ofthe cabinet form a scrutiny board.
Minute 37/99 MINUTES of the meeting held on Monday 8th March 1999 were taken as read, having been circulated, and signed by the Chainnan as a correct record upon a proposal by Cllr. Turpin and seconded by Cllr. ...._ -t-t:f,;_ &- n;.... ''''' to.::...... _ ,,.t 16. v:u ..,,. #.H. Minute 38/99 MATIERS ARISING a] Min.16/99b Dog Pound- Cllr. Laidler reported that he had not yet hea.rd from the Wyvern Trust which is expected to grant £500 for essential repairs. b] Min.l6/99d Hydrants - Wessex Water will replace the hydrants in due course. c] Min.16/99c Affordable Housing Scheme- The Chairman read out a letter from the secretary of the West Somerset Rural Housing Association stating that he is ready to go ahead with the scheme and would like to arrange a meeting with the Parish Council. The Chairman said he would be meeting Mr. Roxburgh shortly and would make appropriate arrangements for him to meet the Council.
Minute 39/99 PLANNING - the Clerk reported as follows: 3/16/99/002 Demolition ofgarage & canopy+ Holford PC does not erection of two houses. recommend approval Application by Mr. & Mrs. Carter
3/16/99/002 Amended plans No change ofrecommendation
3/16/99/003 Replacement of existing window with door No objection by Holford PC & light over. Woodlands House, Holford , Application by Mr. & Mrs. Hezl.ett
3/16/99/004 Remainder ofbarn conversion, Woodlands No objection by Holford PC Barton, Holford. Now approved by WSDC Application by Mrs. N. Knox
3/16/99/005 Non-illuminated sign, Counting House, No objection by Holford PC Dodington. Application by Mrs. L. Constance & Mrs. C. Free
3/16/99/006 Cottage refurbishment & extension, Castle of Comfort, Dodington. New application Application by Mr. & Mrs. Venner.
Minute 40/99 FINANCE a] Cllr. Laidler proposed and Cllr.Turpin seconded that the accounts be accepted as received. b] Cllr. Laidler proposed and Cllr. Turpin seconded that the Clerk's salary be increased from £6-39 to £6-52 per hour (this representing a move from point 17 to point 18 on the SCP Scale). c] The following payments were authorised: Clerk salary March £55-38 proposed by Cllr. Laidler seconded by Cllr. Turpin April £56-51 proposed by Cllr. Laidler v· seconded by Cllr. Turpin expenses March/April £15-06 proposed by Cllr. Turpin seconded by Cllr. Laidler Comhill Insurance plc premium £169-40 proposed by Cllr. Laidler seconded by Cllr. Turpin SALC subscription £39-06 proposed by Cllr. Laidler seconded by Cllr. Turpin Audit Commission 1996-97 audit £161-56 proposed by Cllr. Turpin seconded by Cllr. Laidler. d] Consideration of a request from the Village Hall Committee for a donation towards the proposed Millennium/New Year celebration was deferred to the next meeting. 1?b
Minute 41/99 PLAY AREA MATIERS 1. The Clerk reported that confirmation had been received from the Rural Development Area Fieldworker for Western Somerset that the grant of £80 towards the cost of new swings can be held until a new play area is made. 2.Cllr. Turpin said he had not been able to obtain a quotation for cutting the grass in the Play Area but he undertook to speak to local residents to see ifthey would be willing to help with this task. Cllr. Laidler said he would be willing to help if other volunteers could be found.
Minute 42/99 HIGHWAY MATIERS 1. Verge fronting Honeymead- it was agreed to discuss the outcome ofthe letter to residents (from Copse Cottage upwards) at the first meeting of the completed council. 2. It was reported that no chippings had yet been placed at the junction of the road and bridleway to Hodders Comb e. On the wider question of making up bridleways with tarrnac, it was agreed that a letter be sent toW S Atkins enquiring on the policy and how/whether the policy is affected ifthe landowner witholds permission for making up. 3. OVerhanging vegetation in Hodders Combe - no reply had been received from Mr. Barke. 4. Stowey Lane roadside food vendor - Cllr. Laidler said that the application for a licence to trade from this site had been oppose by the Parish Council.
Minute 43/99 EMERGENCY INCIDENT CENTRE - it was agreed this item would be deferred until a Parish Council representative to the Emergency Planning Committee had been appointed.
Minute 44/99 CORRESPONDENCE RECEIVED and circulated unless noted otherwise. 1. SCC- Education Services: a] Draft School Organisation Plan 1999-2003 b] School Board Papers c] Nomination Paper LEA Governor, Danesfi.eld School 2. SCC - Strategic Review Planning & Implementation Group Bulletin No. 2 3. SCC- Env. & Property Dept. a] Household Waste Management Strategy- Executive Summary b] Letter re: additional funding for highway maintenance 4. SCC - European Affairs - twinning request 5. sec- WSAtkins South West a] Letter re: highways management reorganisation b] Letter re: transport contracts 6. SCC - Somerset Tourism - Millermium Projects information request. 7. SALC -notes & info. N .B. Next meeting in Holford Thurs. 3rd. June 8. WSDC - Rural White Paper- Discussion Document 9. WSDC - Enterprise & Development Manager -letter re: West Somerset's economy 10. SCCIWSDC -West Somerset Crime & Disorder Reduction Strategy 11. Environment Agency- notice re: West Somerset Rivers Local Environment Agency Plan 12. Quantock Hills AONB Team- Quantock Hills Management Strategy Consultation Draft. 13. West Someset Rural Housing Assoc. -letter re: proposed housing, Portway Lane 14. Post Office Counters -letter re: closure ofHolford Post Office 15. Avon & Somerset Constabulary- 1999-2000 Policing Plan 16. Victim Support for Somerset- info. +request for donations 17. BNFL Hinkly Point A News Issues Nos. 70, 75, 76, 77, 78, 79. 18. Somerset County Cricket Club- info. 19. Royal British Legion- info. Re: new Bowling Club 20. Direct Contact Exhibitions - info. 21. Taye, Kenning & Spencer Ltd.- info. 22. Holford & District Village Hall- request for names of reps from PC to Hall Committee. Minute 45/99 ITEMS TO REPORT 1. Bowling Green- the Chairman undertook to replace the posts on the perimeter ofthe Green as needed - when he receives the posts from Mr. L. Taylor. 2. Refuse Collection - Cllr. Turpin reported he had received a complaint about the service provided. It was also stated that the bus shelter is not being cleared ofrubbish. 3. Standing Orders & Chairmanship - it was agreed that another copy should be purchased.
Open Discussion 1. Bus shelter - this was said to be in need of a new tile. 2. New iron fencing around field between Broadwood Farm and the A39 - it was noted that a gate had been placed where one had not previously existed. 3. Business Guide - only 2 replies to date. It was agreed to try arid finalise the list from Holford at the next meeting 4. Water from the 'Welly Wash' was said to be going into the drain and then emerging on the road a little further to the north. The Chairman undertook to take this up with the Highways Dept. 5. Buses- the poor service to the village during College holidays was commented on. Cllr. Turpin undertook to pursue this matter.
The Chairman closed the meeting at 9.07pm. HOLFORD PARISH COUNCIL
The ANNUAL PARISH MEETING at which all local residents may attend and raise any matter they wish, will be held on MONDAY 24th MAY 1999 at 7.30pm in the HOLFORD & DISTRICT VILLAGE HALL. AGENDA Apologies for absence 1. Minutes ofthe meeting held on Monday 11th. May 1998 2. Chainnan's Report 3. Any other matters raised by the public
The ANNUAL MEETING ofthe PARISH COUNCIL will be held on MONDAY 24th. MAY 1999 in the VILLAGE HALL at the conclusion ofthe Annual Parish Meeting.
AGENDA
Apologies for absence 1. Election ofCbainnan and signing of the Declaration ofAcceptance 2. Declaration ofcasual vacancies on the Parish Council 3. Election ofVice-chainnan 4. Appointment ofplanning sub-committee 5. Appointment of2 representatives to sit on the Village Hall Committee 6. Appointment ofthe Steward ofthe Bowling Green 7. Appointment of a representative to the Hinkley Point Local Laison Committee 8. Appointment of a representative to the Emergency Planning Committee 9. Matters ofinterest from SCC 10. Matters ofinterest from WSDC 11. Minutes ofthe meeting held on Monday 8th. March 1999 12. Matters arising and not included on the agenda: 13. Planning - sub-committee to report 14. Finance: a] Statement ofreceipts and payments- copy attached b] To approve the increase in clerk's salary from £6.39 to £6.52 per hour (represents move from point 17 to point 18 ofSCP scale) b] To authorise the following payments: Clerk Salary March 55-38 April 56-51 £111-89 expenses March/April IS: -Ob Comhill Insurance Co. plc- premium £169-40 SALC - affiliation fee for 1999-2000 £39-06 Audit Commission - re: 1996-97 audit £161-56 d] To consider a request for donation towards Millennium/New Year celebration 15. Play Area Matters 16. Highway Matters 17. Emergency Incident Centre 18. Correspondence received 19. Items to report 20. Open discussion- at the discretion ofthe Chainnan
P. Brimson. Clerk 3?3
HOLFORD PARISH
CHAIRMAN CLERK R LAIDLER P. BlillvfSON
Minutes ofa meeting ofHOLFORD PARISH COUNCIL held on MONDAY 8th MARCH 1999 at 7.30pm in the Holford &. District Village Hall.
PRESENT : Cty. Cll!:. J. Moorhouse, Dist. CUr. K. Turpin, CUrs. A. Date, R. Laidler (in the Chair), · · - · Mrs. D. Salvidge, Mrs. C. Taylor, T. Tennant, E. Venn. Also present P. Brimson (Clerk), L. Taylor (Steward ofthe Bowling Green) + 3 members of the public.
APOLOGIES : Dist CUr. T. Ayre
Minute 13/99 MA'ITERS OF INI'EREST FROM SCC - Cty. Cllr. Moorhouse reported: 1. Information for the forthcoming Quantock Business Guide would be welcomed as soon as possible. 2. A 'Visitors to the Quantocks• survey had revealed that 440 000 people visited the Quantock Hills each year bringing £1.5 million to the area. 86% oftho se visiting are local and the visitor density on the Quantocks is twice that on Exmoor. 3. The Quantock Hills Management Strategy Plan will be published for consultation soon.
Minute 14/99 MA'ITERS OF INI'EREST FROM WSDC - Dist Cllr. Turpin said there was nothing relevant to Holford to report, but that some delays in administration were being experienced.
Public comments on agenda items only - it was stated by members ofthe public present that 1. A new 12 inch drain had been laid near the Alfoxton Hotel 2. Potholes in the road to Alfoxton had been .filled today.
Minute 15/99 MINUI'ES ofthe meeting held on 11th January 1999 were taken as read, having been circulated, and were signed by the Chairman as a correct record upon a proposal by Cllr. Date and seconded by Cllr. Mrs. Taylor.
Minute 16/99 MATTERS ARISING a] Min.03/99 Front!Winsors/Church Lane - the Chairman said he had contacted WSDC and had been told they had no record ofdefinitiv e names. It was stated that village traditions are 'Front' and/or 'Winsors' Lane, although PC records of1 951 contained a reference to 'Church Road'. It was agreed, upon a proposal by Cllr. Tennant and seconded by Cllr. Venn, that PC records would not refer to 'Church Lane' in future. bJ Min.05/99.2 Dog Pound- the Chairman reported that the Parish Council may receive a grant of£500 from the Wyvern Trust to carry out minor repairs, and that permission to have access to erect scaffolding on LACS land, had been granted. cJ Min.04/99.c Affordable Housing Scheme- a letter from the Secretary of the West Somerset Rural Housing Association was read out and the Chairman reprted on the possibility ofmoney being available for a new Play Area. d] Open Discussion 11101199 Signs to indicate position ofhydrants - the Chairman said he was still awaiting word from Wessex Water. e] Min.04/99.d Dog Fouling Bye-laws-there was nothing further to report. s 72..
Minute 17/99 CHAIRMAN TO RPORT - the Chairman announced that, in order to comply with a requirement which links the date of an AGM to the date of an election for a Parish Council, the Annual Parish Meeting and the Annual Meeting ofHolford Parish Council would take place on Monday 17th May 1999.
Minute 18/99 PLANNING -the sub-committee reported re: AC/16/97/005 Re-opening of former vehicular access into field OS 0095 east side ofA39. A letter from the Planning Enforcement Officer confirmed that works had been completed as required. No other planning matters had been notified.
Minute 19/99 FINANCE - the following payments were authorised: Clerk salary Jan/Feb £110-76 proposed by Cllr. Tennant seconded by Cllr. Venn expenses Jan/Feb £11-90 proposed by Cllr. Tennant seconded by Cllr. Venn H•tfllf,l«- '!)Jj1:1/ZI:- V,'tt"r - .fs-z-so /lreJUtJ. ""7 e.f(.,, .-:r.,"_.t- S"«...... WC "\. t.U.,, Minute 20/99 PLAY AREA MATTERS 1. Re: the £80 grant towards the cost of new swings, it was agreed to ask the Rural Development Area Fieldworker for Western Somerset ifthe money could be held until a new Play Area is made. 2. Re: grass cutting, Dist. Cllr. Turpin undertook to try to obtain a price for this from those who cut the verges locally.
Minute21199 HIGHWAY MATTERS 1. Overhanging vegetation in Hodders Combe - the letter received from Mr. Barke, agent for the Fairfield Estate was read out, and Dist. Cllr. Turpin said the Highway Authority is sure this is not its responsibility. It was agreed that a reply should be sent to Mr. Barke stating that the matter is becoming urgent and that in October 1984 when property owners cut branches back themselves, they were requested to apply through the Parish Council to Fairfield Estate. 2. Verge fronting Honeyrnead - the Chairman reported that Mr. Murray had told him that, in his opinion. the stones are no more hazardous than others in the area and he would only take action ifthe Parish Council wanted this. Other stones and obstructions would then have to be considered individually on merit. It was stated from the public that access to the post box is now more difficult than it was. It was agreed that a letter should be sent to residents (from Copse Cottage upwards) stating that objections to the stones on the verge fronting Honeyrnead have been received and the Parish Council wishes to take the views ofthose with an interest before deciding whether or not to request the Highway Authority to take action. 3. Sandy Lane - it was stated that a lorry became stuck in the lane recently and that there is need for a sign on the A39 indicating this road is unsuitable for HGV's. It was agreed a letter should be sent to W S Atkins requesting such a sign. 4. Stowey Lane lay-by - it was reported that the grass area has been encroached on by traffic, the problem being that there are no kerbs to deter such encroachment. It was agreed that W S Atkins be asked to fitting kerb stones to the grass area.
Minute 22/99 EMERGENCY INCIDENT CENTRE - it was agreed to defer this item to the next meeting of the Parish Council.
Minute 23/99 CAR PARKING IN HOLFORD CO MBE - the Chairman reported that the National Trust is not interested in making land available for car parking in Holford Combe. Minute 24/99 QUANTOCK BUSINESS GUIDE - it was agreed that the Chairman and Clerk would compile a list for forwarding to the Countryside Services Dept of SCC within two weeks.
Minute 25/99 CORRESPONDENCE RECEIVED and circulated unless noted otherwise: 1. SCC- Social Services: 'Signposts' info. 2. SCC- W S Atkins (South West): a] Corridor Transport Studies Brainstorming Session 17/11/98 -notes b] Public Transport Newsletter Ed. No. 5 Jan 1999 3. SCC -letter re: road maintenance in West Somerset -letter from Cty. Cllr. D. Roach 4. WSDC -letter re: Holford Post Office, being a copy ofletter received from Customer Care of Post Office Counters Ltd. 5. WSDC - Review of Assessment of Air Quality in Somerset- summary of report of Somerset Air Quality Steering Group. 6. WSDC- C.W. Rockall, Electoral Registration Officer- copy of Register of Electors 7. Community Regeneration in South West Partnership (CRISP) -letter+ info re: Community Enterprise Grants. 8. SALC - notes, dates & info. 9. Environment Agency- West Somerset Rivers Action Plan Feb. 1999. 10. 'Beacon Millennium' -letter+ info. from Chairman 11. Robert Richards -letter 12. Messrs. Barington Scholfi.eld, Solicitors re: Paulett Charity, Stogursey- flat vacancy 13. Letter re: publication of book 'How to Stop & Influence Planning Permission' 14. BNFL Hinkley Point News Issues Nos. 71, 72, 73, 74. 15. Record Playground Equipment- info. 16. Glasdon UK- product info. 17. National Radiological Protection Board- info. 18. SomersetTEC Service Guide 19. 'The Samaritons' -request to display info.
Minute 26/99 ITEMS TO REPORT 1. Posts around Bowling Green- it was stated that replacements are needed. Cllr. Venn undertook to liaise with the Steward of the Bowling Green. 2. A39 Fence - it was stated that the fence at each end of Shervage Wood is very close to the road and deer are jumping the fence at these points straight on to the road and the risk of accidents occurring is considerable. Cty. Cllr. Moorhouse agreed to follow this up. 3. Election Papers -the Clerk reported that no information had yet been received from WSDC and those wishing to become candidates would need to watch the Parish Council Notice Board for details. 4. Gate in Holford Combe - concerning those with a right to drive beyond the gate, it was stated that only Commoners are allowed vehicular access. 5. Memorial Trees- Cllr. Mrs. Taylor presented a history of the trees compiled from extracts of Parish Council Minutes, with copies for Kilve PC and the National Trust. Cllr. Taylor was thanked for undertaking this task. 6. The Chairman announced he had held office for 5.5 years and he would not be continuing.
Open discussion- there was none.
The Chairman close the meeting at 9.26pm. HOLFORD PARISH COUNCIL
Summary of Receipts and Payments Account for the Year Ended 31 March 1999
Prev. Yr. 1998-99 £ £
RECE1PTS
1250-00 Precept 1500-00
75-00 Grant 80-00 1325-00 TOTAL RECEJPTS 1580-00
PAYMENTS
1037-24 General administration 1009-08
158-41 Capital spending ------
41-44 VAT ------1237-09 TOTAL PAYlvfENTS 1009-08 HOLFORD PARISH COUNCIL
A meeting ofHOLFORD PARISH COUNClL will be held on MONDAY 8th MARCH 1999 at 7.30pm in the HOLFORD & DISTRICT VILLAGE HALL.
AGENDA
1. Apologies
2. Matters of interest from sec
3. Matters of interest from WSDC
4. Public comments on agenda items only
5. To receive the Minutes of the meeting held on 11th January 1999
6. Matters arising a] Front!Winsors/Church Lane b]DogPound
7. Chairman to report a] Date of AGM
8. Planning - sub-committee to report
9. Finance - to authorise the following payments . a] Clerk salary Jan/Feb £110-76 expenses Jan!Feb j tl- 'to 117 H•'/.>d.. llc'lb.,_. .n...-.r:;, 10. Play Area matters
11. Highway matters a] Overhanging vegetation in Hodders Con:tbe b] Verge fronting Honeymead
12. Emergency Incident Centre ·
13. Car. parking in Holford Combe
14. Quantock Business Guide
15. Correspondence received
16. Items to report
17. Open discussiop - at the discretion of the
P. Brimson Clerk i j HOLFORD PARISH COUNCIL
CHAIRMAN CLERK R. LAIDLER P. BRI!vfSON
Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 11TH JANUARY 1999 at 7.30pm in the Holford and District Village Hall.
PRESENT: Cty. Cllr. J. Moorhouse, Dist. Cllrs. T. Ayre & K. Turpin, Cllrs. A. Date, R. Laidler (in the Chair),Mrs. C. Taylor, E. Venn. Also present P. Brimson (Clerk)+ 4 members" of the public
APOLOGIES : Cllrs. Mrs. D. Salvidge, T. Tennant
Minute 01/99 MATIERS OF INTEREST FROM SCC - Cty. Cllr. Moorhouse: 1. Reported that the proposed Trade Directory he had referred to when last reporting to this Council, is to be proceeded with and it has attracted interest from outside the area. Help and guidance is being given by the Countryside Commission. 2. Thanked the Chairman for his letter re: the need for additional fimding for road maintenance. He was pleased to report that a further £1 million has been promised. The question of blocked road drains on the A39 was raised and discussed. 3. Reported that the question of the gate in Holford Combe had been raised at a meeting of the Quantock Commoners Association where it had been stated that this gate does not open fully. (A member ofthe public intexjected to say that the Quantock Warden Service had attended earlier today and that the problem has been dealt with).
Minute 02/99 MATIERS OF INTEREST FROM WSDC - Dist. Cllr. Ayre : 1. Reported that the WSDC would be pleased to receive any comments concerning the proposd Watchet Marina.
Public comments on agenda items only -none were made
Minute 03/99 MINUI'ES ofthe meeting held on 9th. November 1998 were taken as read, having been circulated, and were signed by the Chairman as a correct record upon a proposal by Cllr. Mrs. Taylor and secqnded by CUr. Date, by a majority of3 to 1 (with no abstentions), after alteration of'Church Lane' to 'Front/Winsors Lane' in Min. 78/98d.
Minute 04/99 MATIERS ARISING a] Min.73/98c Roadside food trading at Stowey Lane lay-by. Dist. CUr. Ayre reported he had spoken wii:h the trader.whose licence permits him to trade between 8.00arn and 5.00pm (extended to 7.30pm on Fridays).' b] Min. 79/98 Emergency Incident Centre. It was agreed to defer this item to the next meeting. c] Min.73/98 Afordable Housing Scheme. The Chairman reported that the outline plan had been received from the West Somerset Rural Housing Association and said it is hoped that detailed proposals will be available by the end of January. d] Min.73/98 Dog Fouling Bye-laws. The Chairman said clearance should be given by March and WSDC will provide two bins - one for the Bowling Green and one for the Play Area.
Minute 05/99 CHAIRMAN TO REPORT - the Chairman reported : 1. New duty of Parish Councils : "Duty to consider crime and disorder implications without prejudice to any other obligation imposed on it: it shall be the duty of each authority to which this section applies to exercise its various fimctions with due regard to the likely effect ofthe exercise ofthose fimctions on, and the need to do all that it reasonably can to prevent, crime and disorder in its area . .2. Dog Pound - he is continuing to pursue grants to cover the cost ofthe work recommended. Minute 06/99 PLANNING - the sub-committee reported : 3/16/98/013 Attached conservatory and detached greenhouse at Granted by WSDC and Winsors Barn, Holford. Application by Mr. & Mrs. 3/16/98/014 Harvey. Listed Buildings consent.
.3/18/98/041 Erection of 1st. Floor extension, Great Beats, Kilve No comment by Application by Mrs. Semple. HolfordPC.
Minute 07/99 FINANCE a] the following payments were authorised: Clerk salary Nov/Dec £110-76 proposed by Cllr. Ayre seconded by Cllr. Venn expenses Nov/Dec £31-34 proposed By Cllr. Ayre seconded by Cllr. Verm b] Budget for 1999-2000. It was resolved upon a proposal by Cllr. Ayre and seconded by Cllr. Date that the precept for the year 1999-2000 be set at £1600. c] Clerk's salary 1998-99.1twas resolved upon a proposal by Cllr. Verm and seconded by Cllr. Ayre that the Clerk's salary be increased to £6-39 per hour (Point 17 on the part-time clerk's scale). · d] It was resolved upon a proposal by Cllr. Venn and seconded by Cllr. Date that Holford Parish CoWlcil will continue to pay the Clerk's salary gross and further, that the CoWlcil is satisfied that he deals with his own tax position.
Minute 08/99 PLAY AREA MATIERS Concerns were expressed about both the location and the costs of setting up a new play area. It was suggested that consideration be given to locating the play area centrally within the whole development of Green Close. The Chairman said weekly inspection by a local person is now essential in addition to armual inspection by a recognised inspecting authority. Regarding the use of sheep in the play area, Cllr. Date said he had been unable to reach an arrangement over this. , Minute 09/99 HIGHWAY MATIERS 1. Concerning discusion of a proposal to approach the National Trust to provide a small area ofland for carparking in Holford Combe south of the 'triangle', the Chairman agreed not to take this as an objection was lodged about its inclusion on the agenda. 2. The Chainnan reported he had spoken to the appropriate dept. ofWSDC about the drain above Alfoxton Hotel, and it will be looked at by Chris Adams. 3. Verge fronting, Honeymead. The letter received from Mr. Tyson, Highways Development SCC was read out. 4. In response to Mr. Murray's request that a representative be nominated by Holford Parish CoWlcil to meet approximately every three months with a representative ofWS Atkins in order to maintain regular contact on highway matters in the parish, Cllr. Venn volWlteered to do this. 5. It was reported that the additional arrows on the A39 and the white lines at the south end of Back Lane had been completed, but no chippings had been placed in Hodders Combe.
Minute 010/99 STANDING ORDERS AND CHAIRMANSHIP It was resolved upon a proposal by Cllr. Venn and seconded by Cllr, Date that the Parish CoWicil be guided by the procedures outlined in the 'Blue Book'. It was further agreed that a new copy of the book be obtained. Minute 11/99 CORRESPONDENCE RECEIVED - and circulated unless noted otherwise : 1. sec -sec Annual Review 1997-98 2. SCC - Local Govt. Commission for England's Review ofthe Electoral Arrangements of the SCC : a] Consultations on the Draft Committee Proposals b] New Ward and County Division Estimates for 1998 and the forecasts to 2003 +maps 3. SCC - Social Services : and order form for publications 4. SCC -Emergency Planning Division- Newsletter: Winter 1998 5. SCC - WSAtkins (SouthWest)- Highway Maintenance Policy Plan. 6. WSDC - Draft Register of Electors 1999 7. WSDC - Letter from Home Energy/Recycling Officer: info. Re: grants. 8. WSDC & SCC -a] West Somerset Crime Audit & Crime Disorder Reduction Strategy- info. . b] Notice re: Public Meeting on Feb 9th. 1999 9. WSDC -Letter from Corporate Services Coordinator re: West Somerset Drugs Forum- displayed 10. SALC -Letter from County Secretary re: a] New Duties ofTown & Parish Councils b] Audit Fees 11. West Somerset Rural Housing Assoc. -letter re: housing scheme at Portway Lane 12. Graharn Watson MEP: Copies of 'Town & Parish News No. 6 Oct. 1998 13. Southern National- info. re: services in West Somerset. 14. BNFL - Hinkley Point A News- Issues Nos. 66, 67, 68, 69 15. WDS Signs Ltd. -catalogue 16. sec -Env. & Property Dept. -letter re: verge :fronting Honeymead. 17. WSDC -The National Lottery- 'What's in it for you?' Information. 18. wsoc· -letter re: tree planting project. (Passed to Chairman who has replied.)
Minute 12199 ITEMS TO REPORT 1. A request was put forward that time be given at the next meeting to discuss the idea of approaching the National Trust concerning the provision ofland for carparking in·Holford Combe.
Open discussion 1. Parking in Holford Combe - questions of access, rights of use and control over use were raised. 2. The question as to whether Wessex Water will be replacing the hydrant signs in the village was raised
The being no further business the Chairman closed the meeting. HOLFORD PARISH COUNCIL
A meeting ofHOLFORD PARISH COUNCIL will be held on MONDAY 11th JANUARY 1999 at 7.30pm in the Holford and District Vtllage Hall. ·
AGENDA
1. Apologies
2. Matters ofinterest from SCC
3. Matters ofinterest from WSDC
4. Public comments on agenda items only
5. To receive the minutes ofthe meeting held on 9th. November 1998
6. Matters arising - and not covered elsewhere on the agenda.: a]Roadside food trading at Stowey Lane Lay-by bJ Incident Centre
7. Chairman to report: a] New duty of Parish Councils
8. sub-committee to report
9. Finance: a] to authorise the following payments: Clerk salacy Nov/Dec £110-76 expenses Nov/Dec :! bJ to agree the Parish Council budget for the year 1999-2000 c) to ratify approval of the increase in salary ofthe Clerk from l/4/98 d] to consider the PAYE position re: employment ofthe Clerk
10. Play 'Area matters
11. Highway matters a] to consider a proposal to approach the National Trust to provide a small area ofland for carparking in Holford Combe south ofthe ·
12. Standing Orders and Chairmanship -to consider a proposal that the Parish Council be guided by the procedures contained in the book 'Standing Orders and Chainnanship'
13. Correspondence received
14. Items to report
15. Opei1 discussion- at the discretion ofthe Chainnan
P. Brimson Clerk HOLFORD PARISH COUNCIL
CHAIRMAN CLERK R.LAIDLER P. BRllv.lSON
Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 9th. NOVEMBER 1998 at 7.30pm. in the Holford and District Village Hall.
PRESENT: Cty. Cllr. J. Moorhouse, Dist. Cllrs. T. Ayre & K. Tuipin, Cllrs. A Date, R. Laidler (in the Chair), Mrs. D. Salvidge, Mrs. C. Taylor, T. Tennant, E. Verm. Also present P. Brimson (Clerk), L. Taylor (Steward ofthe Bowlirig Green) + 4 members ofthe public.
APOLOGIES : None received.
Minute 70/98 MATIERS OF INTEREST FROM SCC - Cty. Cllr. Moorhouse said: 1. The QHJAC will be considering shortly an application for quarrying from Triscombe - he was reporting this because it affects all parts ofthe AONB 2. It is hoped that a trade directory of businesses in the area (Riding Stables, Blacksmiths etc) will be produced under the auspices ofthe QHJ:AC, and that funding will be available for this.
Minute 71/98 MATIERS OF INTEREST FROM WSDC - Dist. Cllr. Aire reported on plans to change the ways in which District Councils are run so they will have a leader as in central government. WSDC will be running an experiment with this new style.
Public comments on agenda items only - none were made.
Minute 72/98 The MINUTES ofthe meeting held on the 14th. September 1998 were taken as read, having been circulated, and signed by the Chairman as a correct record upon a proposal by Cllr. Mrs. Taylor and seconded by Cllr. Mrs. Salvidge after addition of the word 'local' in front of'proven' in line 7 ofMin.56/98.
Minute 73/98 MATIERS ARISING a] Min.56/98 Affordable Housing Scheme. The Chairman said that Mr. Roxburgh had confirmed that a sufficient number oflocal people (Holford, Kilve & Stringston) were interested in taking up the proposed housing. It is hoped that a meeting at which the outline plans will be presented, will take place in Holford soon. Concerns were expressed about the costs involved in setting up and running a Play Area. b] Min.40/98 Dog Fouling Bye-laws. The Chairman reported that a public notice has now gone out and that, after four weeks, matters will proceed according to whether there are objectors. The arrangements are likely to be implemented by March 1999. c] Open discussion 12/5/97 Stowey Lane roadside food trading. On a question concerning the terms of trading, Dist. Cllr. Ayre (after declaring his pecuniary interest in respect ofthe fact that the trader in question parks his van at Moorhouse Farm), undertook to investigate the conditions ofthe licence. d] Min.55/98.1 Posts on the Bowling Green- it was stated these will be replaced as needed.
Minute 74/98 CHAIRMAN TO REPORT - CUr. Laidler reported : 1. Standing Orders and Chairmanship -the intention is to propose the adoption ofthese procedures at the next meeting ofthe Parish Council. 2. Removal of Overhead Powerlines- estimates are at present being prepared and a donation from the Parish Council would be welcomed at a future date. 3. Millennium Meeting on 22nd Sept. Was attended by the Chairman, Mrs. Brimson (deputising for the Clerk) and 3 others. Support had emerged for the compilation of a book showing all aspects oflife in Holford in the year 2000, and for the holding ofa Summer Party. Minute 75/98 PLANNING - the sub-committee reported: 3/16/98/009 Additiional stables etc. At Long Cross Barn, N. Stowey Approved by Application by :Mr. N. Hofioway.Amendedp/ans. WSDC
3/16/98/012 Extensions & alterations at Combe House Hotel. Granted by WSDC Application by Mr. & Mrs. Page. Listed building consent
3/16/98/013 Attached conservatory & detached greenhouse at No objections by and Winsors Barn. Application by Mr. & Mrs. Harvey HolfordPC 3/16/98/014 Listed buildings consent
Minute 76/98 FINANCE a] the following payments ·were authorised : Clerk salary Sept/Oct £110-76 proposed by Cllr. Ayre seconded by Cllr. Tennant expenses Sept/Oct £8-18 proposed by Cllr. Ayre seconded by Cllr. Tennant back-pay Apr/Aug £9-40 proposed by Cllr. Ayre seconded by Cllr. Tennant b] Preliminary consideration was given to the budget for 1999-2000 with particular focus on the following areas: 1. Repairs to the Dog Pound- it is hoped that costs ofthis work will be met by 100% grant aid 2. Play Area Maintenance - Dist. Cllr. Ayre undertook to investigate whether funding for this is available through WSDC. 3. Cable burying- there is a strong expectation that the Parish Council would make a donation towards the cost ofthis work. 4. Insurance premium increases on the bus shelter and dog pound would follow ifinitial valuations are found to be too low. 5. Without sufficient resources the Parish Council cannot be an effective body.
Minute 77/98 PLAY AREA MATI'ERS Cllr. Date undertook to investigate the possibi).ity of using sheep to graze the area. It was agreed that a meeting to discuss the future needs ofthe Play Area should be held when details of the housing scheme have been finalised.
J Minute 78/98 HIGHWAY MATIERS 1. The Chairman reported on the 15th. Sept. Meeting with Mr. D. Murray ofW.S.Atkins at which the following points were raised and to which a response was promised after they had been considered : a] The possibility of creating a speed limit on the A39 through Holford b] Increasing the number of marked arrows on each side of the traffic calming island. c] Improving vehicular egress from Portway Lane to the A39 in view ofthe proposed
building development under the Affordable Housing Scheme. {Yu11 t-jt.J,'v.st;rs d] Installation ofresriction signs at the A39 entrances to Back Lane & Lane e] White line at the south end ofBack Lane f] A temporary sign at the 'triangle' to advise ofvehicular restrictions beyond Combe House Hotel. g] A supply ofchippings for the entrance to Hodders Combe Mr. Murray also requested that a representative be nominated by the Parish Council to meet approximately every three months with a representative ofW.S.Atkins to maintain a regular contact on highway matters. 2. It was reported that a gate has been erected by Combe Cottages as a measure to prevent vehicular traffic using the bridleway. 3. It was agreed a letter should be sent to Mr. Barke (Fair:field Estate) requesting the cutting.of vegetation which overhangs the bridleway in Hodders Combe and impedes access to properties in the Combe. 4. It was agreed a letter should be sent to the Highways Dept. Requesting that the surface ofthe bridleway to Alfoxton be attended to as soon as possible. 5. Concerning the verge fronting Honeymead, the Chairman reported on a request by the owner to -sec to obtain a licence to put obstructions on the roadside verge, and on correpondence that has occurred relating to this. Following discussion, it was agreed that a letter be sent to Mr. Tyson ofthe Highways Development Dept. of SCC stating that Holford Parish Council objected on grounds that Councillors: a] are keen to avoid setting a precedent by supporting an application for the placing of obstructions on a verge in the village, b] are ofthe opinion that large stones painted white would not be visually attractive in Holford, c] are concerned that, ifobstructions are placed on this verge, motor vehicles may then be parked (albeit temporarily) in such a manner as to leave insufficient access to 'emergency vehicles' which could be required to attend at properties higher up the Combe, d) are aware of the limited parking facilities in Holford Combe and are concerned at the prospect ofthe loss of any ofthe facilities that have existed by tradition in the village. Mr. Tyson was to be further advised to expect some local objectors when the licence is advertised.
Minute 79/98 EMERGENCY INCIDENT CENTRE - Dist. Cllr. Ayre said it is essential to designate a place to which people should go in the event of an emergency (aeroplane crash, fire at the petrol station etc.).
Minute 80/98 CORRESPONDENCE RECEIVED - and circulated unless noted otherwise: 1. SCC - Chris. Clarke, Leader of Council: letter re: fair funding for our community 2. SCC - W.S.Atkins: a] Taunton!Bridgwater to Minehead Corridor Study- Brainstorming. Notice of a meeting b] Public Transport Newsletter Ed. No. 4 - Oct. · 98 c] Notice ofproposed road closures in the Parish ofHolford 3. SCC- Education Development service: Appointment of LEA Governor, St. Peter's CE VC 1st. School, Williton. Confirmation information. 4. Avon & Somerset Police Authority- Police Performance figures for 1997-98 5. Victim support Somerset- info. + appeal for funds 6. SALC- a] Annual Report & Accounts 1997-98 b] Periodic Electoral Reviews . c] Briefing Note - Health & Safety for Town & Parish Councils d) Somerset Community Health Council Annual Report 1997-98 e] Notice of Area Meeting 7. WSDC- Local Elections May 1999- info. 8. Quantock Hills AONB Team- events notified to the Ranger for Oct. 98 and Nov. 98. 9. Rural Development Commission- Rural Transport Partnership : info. 10. Countryside Commission- Millennium Green Sites info. 11. BNFL - a] info. Re: application for new site licences b] Hinkley Point A News Issues Nos. 63, 64, 65. 12. Messrs. Glasdon- Winter Products catalogue 13. West Somerset Housing Association- Play Area info. 14. WSDC -letter from Building Control Manager 15. SCC - Social Services: review of services for people with a learning disability 16. SCC- Emergency Planning: Hinkley Point Essential Services Emergency Plan (off-site) Amend. 17. SCC - Social Services: Consultation Paper on the Health Improvement Programme for Somerset 1999-2002
Minute 81/98 ITEMS TO REPORT 1. It was agreed the PC meet on 11/1; 813; 10/5; 1217; 13/9; 8/11 during 1999 2. The Chairman gave notice that the Area SALC Meeting would be in Holford on 3rd. June 1999
Open Dlscussion -there was none
The Chairman closed the meeting at 9.34pm. · HOLFORD PARISH COUNCIL
A meeting ofHOLFORD PARISH COUNCIL will be held on MONDAY 9th. NOVEMBER 1998 at 7.30pm in the HOLFORD & DISTRICT VILLAGE HALL.
AGENDA
1.
2. Matters of interest from sec
3. Matters of interest from WSDC
4. Public comments on agenda items only.
5. Minutesofthemeetingheldon i4th. September 1998.
6. Matters arising and not .covered elsewhere on the agenda.
7. Chairman to report - Orders and Chairmanship.
8. Planning - sub-committee to report.
'9. Finance a] to authorise the following payments: Clerk salary £110-76 expenses Sept/Oct J s-- t 8' back pay Apr- Aug £9-40 b) to give preliminary consideration to the budget for 1999-2000
10. Play Area Matters
11. Highway Matters . a] report on the 15th Sept meeting with Mr. Murray (W.S.Atkins) b] verge fronting. Honeymead.
12. Emergency Irlcident
13. Correspondence received·
14. Items to report
15. Open discussion- at the discretion of the Chairman
P. Brunson Clerk HOLFORD PARISH COUNCIL
CHAIRMAN CLERK R. LAIDLER P.BRIM:SON
Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 14m SEPTEMBER 1998 at 7.30pm in the Holford & District Village Hall.
PRESENT: Cty. CUr. J. Moorhouse, Dist. Cllr. K. Turpin, Cllrs. A. Date, R. Laidler (m the Chair), Mrs. D. Salvidge, Mrs. C. Taylor, T. Tennant. Also present J. Roxburgh (Secretary ofthe West Somerset Housing Association), P. Brimson (Clerk), L. Taylor (Steward of the Bowling Green)+ 7 members of the public.
APOLOGIES : Cllr. VeiUl
Minute 56/98 Mr. J. ROXBURGH- speaking as Secretary ofthe West Somerset Housing Association. referred to the surveys (4 schemes in all canied out from Nov. 1994 to July 1998) to establish the need for housing in the area. He said the need has been established and the intention is to provide 4 housing units. Since this proposal involves building on the existing Play Area, Lady Gass has offered to make land available for a new Play Area and Mr. said this would be an appropriate opportunity to redesign the Play Area to conform to He further said that, for a new scheme to become· a reality, three ingredients were essential i The Chamnan thanked Mr. Roxburgh for his efforts on behalf ofHolford and said the community would look forward to progress with the scheme. r Minute 57/98 MATIERS OF INTEREST FROM SCC - Cty. CUr. J. Moorhouse said: 1. He is now opposition spokesman on social services and will take up any issues that come under this heading. - 2. The state ofsmall fanns in West Somerset is a matter of serious concern and dependence on the management ofhill fanns ofthe AONB is very important. Minute 58/98 MATIERS OF INTEREST FROM WSDC - Dist. CUr. Turpin had nothing to report. Public comments on agenda items only - there were none. Minute 59/98 MINUTES ofthe meeting held on 13th. July 1998 were taken as read, having been circulated, and were signed as a correct record by the Chairman upon a proposal by CUr. Mrs. Taylor and seconded by CUr. Date. Minute 60/98 MATIERS ARISING a] Min.35/98c Ivy on the Dog Pound -the Chairman reported that his investigations were continuing. Concerning access to the entrance ofthe building, it appears that no right of access is mentioned in the legal document referring to transfer of ownership to the Parish Council. However, the League Against Cruel Sports (owners ofland sUITOunding the building) had been approached by Dist. CUr. Turpin and were said to be amenable to access needs that the Parish Council might have. b] Min.46/98e Ragwort Posters -the Clerk said these will be arriving in due course. c] Min 55/98 Bowling Green Posts -the Steward ofthe Bowling Green said he will be attending to this in the near future. Minute 61/98 CHAIRMAN TO REPORT 1. Removal of overhead powerlines - a further meeting has occurred between representatives ofBT, of SWEB and the Planning Services Manager ofWSDC; estimates are now being prepared. 2. Standing Orders and Chairmanship - discussion on this to be deferred to the next meeting. c Minute 62/98 PLANNING - the sub-committee reported as follows: 3/16/98/009 Additional stables etc. at Long Cross Barn, N. Stowey No objection by Application by Mr. N. Holloway.Amended plans HolfordPC 3/16/98/010 Erection ofboundary fencing, Holford Cricket Ground Approved by Application by Holford Cricket Club WSDC 3/16/98/011 Extensions & alterations at Combe House Hotel No objection by and Holford. HolfordPC 3/16/98/012 Application by Mr. & Mrs. Page Minute 63/98 FINANCE - the following payments were authorised: Clerk salary July/Aug £107-50 proposed by CUr. Tennant seconded by Cllr. Mrs. Salvidge expenses July/Aug £10-42 proposed by CUr. Tennant seconded by CUr. Mrs. Salvidge Minute 64/98 PLAY AREA MATIERS 1. Grass cutting- the high cost of commercial cutting was illustrated by the quote from Deane DLO: £20-86 per cut+ VAT with a minimum of 15 cuts. Dist CUr. Turpin and CUr. Date undertook to look into the possibility of closing the play area for the winter and putting in sheep to graze the grass. 2. The £80-00 grant towards the cost of new swing seats has been received and will be banked and eannarked for use. · 3. Future needs ofthe Play Area will be discussed at a special meeting likely to be called soon. Minute 65/98 HIGHWAY MATTERS 1. Notice was given oh meeting, c-onvened by Dist. Cllr. Turpin, to be held at 10.00 am on Tuesday 15th. September 1998 outside the 'Plough Inn', with the Highways Supervisor. All outstanding issues would be raised including the question of a speed limit (Cty. Cllr. Moorhouse offered to support this in any way he could). . . · 2. The new road sign in Holford Combe is now in place and the ques1ion>of a further sign warning that motor vehicles are not pennitted on the bridleway, was discussed. The Chainnan reminded the meeting that the Parish Council had voted as a body to do everything it could to prevent cars using the bridleway. Cllr. Date proposed that a further (and temporary) sign stating that there is no vehicular access beyond Combe House Hotel, be installed. Cllr. Termant seconded and the motion was carried with 2 votes in favour, 1 against and 1 abstention: Minute 66/98 STOCK CONTROL IN HOLFORD - TQ.e Chairman introduced this subject by reference to his suggestion that stock control by fencing would be more acceptable thaii. cattle grids. He said the principle rather than the detail of where the fence would be, needs discussing. The relative costs offence and grids was not known but Cty. Cllr. Moorhouse supported the view that grids were not altogether appropriate in a village like Holford. After further discussion it was agreed that the Chairman and Cty. Cllr. Moorhouse would take the suggestion of control by fencing to those dealing with matter. Minute 67/98 EMERGENCY INCIDENT CENTRE - this item was deferred to the next meeting. Minute 68/98 CORRESPONDENCE RECEIVED - and circulated unless noted otherwise: 1. SCC Emergency Planning- Parish contacts information requested. Supplied by Clerk 2. SCC Education Services -Appointment of LEA Governor, Danesfield Middle School: information 3. SCC Env. & Property Dept. - Regional Planning : notice of meeting - Rights ofWay Board: Training Seminarinfo. 4. SCC W.S. Atkins - Kill Your Speed Campaign info. 5. Somerset Twinning News - Issue No. 27 6. WSDC Revised Regional Strategy for the South West: Consultation Draft Summary 7. WSDC Rural Services Partnership - request to sign Charter. Signed & passed to Clerk 8. WSDC Housing Strategy 1998 9. Magna West Somerset Housing Association Ltd. -publicity info. 10. SCC- Gypsy & Travellers Issues in Somerset: notice ofmeeting. 11. SALC - info. +notes. 12. HSE- info. Re: Safety at Children's Playgrounds 13. Age Concern, Somerset- request forinfo. Re: over 50's clubs 14. Quantock Hills AONB Team- Events notified for September 1998 \ 15. BNFL: Hinkley Point A News - Issues Nos. 58, 59, 60, 61 Minute 69/98 ITEMS TO REPORT - there were none Open Discussion- no items raised. The Chainnan closed the meeting at 9.36pm. llOLFORI.> P!\RI SI-I CC)UNCI L A meeting ofiiULFORD J>ARISII COUt•l< '11. will he held on f\11 1Nl lt\ Y 1-llh SEPTEf\IUER 1998 nl 7.30pm inlhe liOLFURD & DISTRICT \'11.1.1\t iE llt\1.1. 1. Apologies 2. 1'\'lr. J. Roxh111gh. :-lcciCtllly ol'lhc \\'e:-:1 ::"rllr:rsd llorrsing Assndnlion- lnrepnrtnnlhe proposed nllindnble housing sdreu1c lill ll•1lli111t and srnwrnuli11g n1t:n 3. Mallets oflnlmecst nom SCC ·1. .f\lnlle1s orlnlurcst lio111 WSDC 5. Minutes oft he lllceling held on 1:\lh Inog 6. f\·lnllets A1isiug nnd notothctwise cal\'J·red llw agendn: nJfl.·lin. ·1ci19Bd Dng Pouncl bj f\lin. •lii/!lBc Rngwcllt Poslc1s cj f\lin. 5.'i/91!.1 Bowling l1tecn JHl';ls 7. Chnitmnnto 1cpmt: nj Standing Utclms ancl C'ltniiJIInn ;hip 8. Plmmiug- snh-commillce lo tcpntl 9. Finance -to nnthotisc lite fiJIIowing pa\ Cletk snlmy July/t\ngnsl 11 07-.'iO I expenses July/ t\ ngw.l .:} 1&-Lf-Z, 10. Play Area Mallets 11. Iliglnvny f\lallcJs 12. Stock conltol inllollitJd- cliscnssionctl li·nring v. l'alllc l!licls 13. Emetgency Incident Ceultc 14. Coucsponclcm·c reeeivcd 15. Items lo !Cpllll 16. Open discussion- nil he dic:;cJclion or Ihe I. 'lrniJIIHIII 1'. llriiiiSOII <'Jerk 37-6 .....,.. 1. . ...' ·.- ...... ' (. '· ;':""... '' .. f • . .... I HOLFdRD PARlSH ·cOUNCIL .. i• • , ,. CHAIRMAN CLERK RLAIDLER.. P.BRIMSON .. d • ' ... t • Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 13th. JULY 1998 at 7.30pm in the Holford & District Hall. ' PRESENT: Dist. Cllr. K. Turpin, Cllrs. A. Date, R. Laidler (in the Chair), Mrs. C. Taylor, E. Venn. . Also presen{P. Brirrison (Clerk)+ 3 members ofthe public. • ,' ' . .' . . ' . .. . APOLOGIES : Cty. Cllr. J. Moorl{ouse, Dist. Cnf;T. Ayre, Cllr. T_ Tenna,nt. . . ! : . ' Minute 43/98 MATTERS OF INTEREST FROM SCC - none were received Minute44/98 MATTERS OF INTEREST FROM WSDC -. DistCllr. Turpinreportedthat: 1. The Primary Care Group are still trying to decide whether this district will be controlled by Taunton (as it is at present) or by Sedgmoor District CounciL 2. The Crime & Disorder Bill is still being discussed and inp:uts can continue to be made. 3. Millennium funds can still be applied for. Publi9 comments on·agenda items only - none v(ere raised 45/9S MINUTES ofthe· meeting held on 11th. May 1998 were as .J;ead, having been circulated, and were signed by the Chairman as a·correct record upon a proposal by Cllr. Venn and seconded oy Cllr. Mrs. Taylor. i ' : .. Minute 46/98" MATIERS ARISING .; . · ' a] Min.25/98 Election of Chairman- Cllr.' Laidler signed' the Declaration of Acceptance . b) Min.35/98a Field Exit- the letter addressed to Dist. Cllr. Turpin and dated 16th. Apri11998 was read to Councillors who expressed concern that it gave no tirpe scale fqr the closing of the previous entrance. Dist. Cllr. Turpin undertook to investigate and report on this and on the intended meaning of the words other works at the next meeting. . ·. · c] Min. 35/98b Signposting to Ho!ford G!9mbe - the Chairman said there were no developments to report. . d) Min. 35/98c Ivy on Dog Pound - the Chairman reported on his exploration of obtaining grant aid for this and other necessary work; he said quotations will be obtained and grants will be sought but a condition of a grant may be that unrestricted public access would need to be guaranteed. Concerning access, the Chairman undertook to make a preliminary enquiry from LACS. E] Min. 42/98.2 Ragwort Posters - Cllr. Mrs. had obtained a copy and the Clerk was asked to obtain some for the Parish Council notice board. · · Minute 47/98 CHAIRMAN TO REPORT 1. Overhead cables in the village - the Chairman reported on the site meeting with Mr. D. Herd, Planning Services Manager with WSDC, who had agreed this was a sUitable area for clearance and he would ask SWEB and BT to inspect and produce estimates. Any work to be carried out would need to be put into next year's budgets. 2. Standing Orders and Chairmanship - the Chairman spoke about the 'Blue Book' produced by NALC and sais he would like all Councillors to read it and then, at the next meeting, debate whether the Parish Council should undertake to abide by its procedures. 3. Fence - the Chairman said the idea of fencing higher in the hills instead ofinstalling cattle grids is under consideration by SCC, and that a further open meeting is likely. Cllrs. eh-pressed the wish to discuss the issue of fencing versus cattle grids at the next meeting. Minute 48/98 ·.. a] The sub-committee reported as follows: 3/16/98/002 Parking for 2lonies & trailers at Moorhouse Fm. Permission granted by WSDC Application by Mr.J. Carter · 3/16/98!005 field gate (part ofFiel4 7169) Permission granted by WSDC Application by Mr. N. J. Keevans · 3/16/98/007 Listed building retention ofpati9 doors Consent granted by WSDC · (Retrospective) applicatio.n by Mr. R. Stevens · 3/16/98/008 Extension to kitchen- Hoiford &·Dist:clct V. Hall Permission granted by WSDC Application by Mr.·P. Pullen 3/16/98/009 Additjonal stables etc. Long Cross Barn N. Stowey No objection by Holford PC Application by Mr. N. . 3/18/98/017 ""_,Lattice tower.+ eqUipment cabin -land off Higher No comment by Holford PC St Kilve. Application by Castle Transmission b] Letter to the Chairman regarding fencing at the Holford Cricket Club Ground -it was agreed that a letter be sent to the Plarming Services Manager, WSDC asking ifhe could come to an amicable agreement with the Club. . c] Roadside food trader.at Stowey Lane lay-by- concern was expressed at the press reports and manner in which this matter had been handled. Dist Cllr. Turpin said he corisidered the issue had not been·well haridled by WSDC. It was agreed that a letter be sent to the J?lanning Services Manager, · WSDC expressing the· concern that the Parish Council had not been given an opportunity to comment on the application for a trading licence. Minute 49/98 FINANCE.- the following payments were authorised: Clerk salary May/June · £107-50 proposed by Cllr. Venn seconded by Cllr. Mrs. Taylor expenses May/June £12-17 proposed by Cllr. Venn seconded by Cllr. Mrs. Taylor SALC Affiliation fee 1998 99 £37-55 proposed by Cllr. Venn seconded by Cllr. Date Minute 50/98 PLAY AREA 1. Grass cutting- it was stated that the grass had been cut twice this season but is now 7-8inches high and thus the area is not suitable for play. This has resulted in the children playing in the road and their balls entering the gardens ofresidents who live adjacent to the road. The Chairman said he would investigate the cost of contractual arrangements for cutting the Play Area. 2. New swing seats and chains- the cost would be £169-26 + VAT. £85 had been budgetted for in the precept and a 50% grant should be available. Cllr. Venn proposed and Cllr. Date seconded that grant aid be sought - this was passed and the Chainnan undertook to pursue the matter. Minute 51/98 ffiGHWAY MATIERS a] Parking in Holford Combe -the Chairman reported that, though he had obtained a map as had been agreed, he thought that little progress was possible. He sought- and was given- approval for letting the matter rest and hoped that all residents ofthe village could live in hann9ny. b] A39 road to Holford from Nether Stowey- speeds were stated to be vexy high and more road markings (namely, arrows) were considered necessary so as to give earlier warning to Dist. Cllr. Turpin undertook to pursue this matter with the Highways Dept. It was further agreed to make a request to W.S. Atkins for a speed limit to be imposed on the A39 through the village. _ . c] White line at the south end of Back Lane at the junction with Church Lane- Dist. Cllr. Turpin agreed to remind the Highways Dept. that this line had been promised many months ago and is sti.ll awaited. d] 'Narrow Lane' sign at the north end of Back Lane- this has sti.ll not been installed- Dist Cllr. Turpin undertook to remind the Highways Dept. of this outstanding item. e] It was stated that three coaches had, in the last three months, attempted to reach the Youth Hostel- · this was considered a sufficient indication ofa need for a width restriction notice. f] Overgrowing foliage in Hodders Combe bridleway- it was stated that WSDC considered this to be the responsibility ofthe landowners. It was agreed that a Jetter be sent to the Fairfield Estates agent drawing his attention to the problem and requesting remedial actiori. Minute 52/98 MILLENNIUM PROJECT -it was decided that the meeting to which interested bodies should be invited to send representatives would be held on Tuesday 22nd September.1998 at 7.30pm. in the Holford & District Village Hall. Minute 53/98 EMERGENCY INCIDENT CENTRE - this item to be carried over to the next meeting. . . Minute 54/98 CORRESPONDENCE RECEIVED - and circulated unless noted otherwise. 1.. SCC - Sustainable Somerset Group: ReiJort - 20 Indicators of in Somerset 2. SCC - Education Services a] info. Re: appointment ofLEArepresentative governors at i) St Peters CE VC First School, Williton il)Danesfield CE VC Community Middle School, Williton · b ]transport/support for Adult Education classes 3. WSDC - Local Agenda 21 & Sustainable Community Project Fund - info. 4. WSDC- West Somerset District Local Plan: Deposit Draft 5. Dept ofthe Environment& the Regions: · · a] Good Practice Guide on Managing the Use of Common land b] Campaign against illegal poisoning of wild life - info 6. OFWAT- info. & survey questionnaire 7. WSDC- New Millennium Experience Co. Grants- info. +application forms. 8. BNFL - a] Copy of application for Nuclear Site Licence for Hinkley Point A Power Station b] Hinkley Point A News Issues Nos. 53; 54. 9. West Somerset Talking Newspaper- request for donation 10. Quantock Hills AONB Team: a] Events notified to the Warden for July 1998 b] Copy of Guided Walks programme for 1998 11. Somerset Wildlife Trust- notice of meeting ofQuantock Deer Forum 21/7/98 12. Messrs. Glasdon- products catalogue. 13. Somerset TEC- Service Guide. 14. Messrs. Halcrow - Bridgwater Bay to Bideford Bay Shoreline Management Plan 15. SCC (W S Atk:ins) Highway Update Issue No. 6. 16. West Somerset Rural Housing Association -notice of change of address 17. sec -notice of seminar on Gypsy Traveller issues in Somerset on 19th Sept. 1998 · 18. Wessex Actors Co. - info. Re: availability ofnew vehicle for use by charitable groups. 19. WSDC- Local Agenda 21: info. Re: meeting 20. Community Council for Somerset- notice re: photographic competition Minute 55/98 ITEMS TO REPORT 1. Bowling Green- it was reported that some posts need replacing and that vehicle tracks had been seen on the Green. The Chairman u,ndertook to speak to the Steward ofthe Bowling Green about post replacements. It was also stated that the Bowling Green is overgrown - sheep are not keeping it grazed as in the past Open Discussion -there was none. Chairman closed the at 9.25prri. HOLFORD PARISH COUNCIL A meeting ofHOLFORD PARISH COUNCIL will be held on MONDAY 13th. JULY 1998 at 7.30pm. in the HOLOFORD & DISTRICT VILLAGE HALL. AGENDA 1. Apologies 2. Matters ofinterest from SCC 3. Matters ofinterest from WSDC 4. Minutes ofthe meeting held on 11th. May 1998 5. Matters Arising: a] Min. 35/98a Field exit b) Min. 35/98b Signposting to Holford Combe c] Min. 35/98c Ivy on Dog Pound d] Min. 42/98.2 Ragwort posters 6. Chairman to report: a] Overhead cables b) Standing Orders and Chairmanship 7. Plarming- sub-committee to report .. 8. Finance - to authorise the following payments: Clerk salary May/June £107-50 expenses May/June l'l,- rr SALC subscription . 1998-99 £37-55 -.. 9. Play Area Matters - to consider purchase ofnew . swing seats and chains 10. Highway Matters: a] Parking in Holford Combe 11 . Millennium Project- to arrange a suitable date for a meeting (fuesday 22nd. September?) 12. Emergency Incident Centre 13. Correspondence received 14. Items to report 15. Open discussion- at the ofthe Chainnan P. Brimson Clerk 37-3 HOLFORD PARISH COUNCILA CHAIRMAN CLERK R. LAIDLER P.BRIMSON Minutes ofthe ANNUAL PARISH MEETING held on MONDAY 11th. MAY 1998 at 7.30pm in the HOLFORD & DISTRICT VILLAGE HALL. PRESENT: Cty. Cllr. J.Moorhouse, Dist. Cllrs. T.Ayre & K.Turpin, Cllrs. A. Date, R.Laidler (in the Chair), Mrs. C.Taylor, Mrs. D.Salvidge, T.Tennant. E.Venn. Also present P. Brimson (Clerk), L.Taylor (Steward ofthe Bowling Green)+ 14 members ofthe public. - APOLOGIES: none were received. 1. MINUTES of the Annual Parish Meeting held on 12th. May 1997 were read, having been circulated, and were signed by the Chairman as a correct record upon a proposal by Cllr. Mrs. Taylor and seconded by Cllr. Date. 2. CHAIRMAN'S REPORT was given by Cllr. Laidler: 'Looking back over the past year, it seems to have been a busy one for a small council such as ours. The two main activities within our parish were both long standing issues, the first was the erection the fence along the A39 at Shervage Woods. We are still in discussion with sec who wish to complete the stockproofing by the installation of further fence and cattle grids within the village. The second item was the traffic calming scheme, an item which this council has been pursuing for many years. We are all gratefi.ll that the scheme was installed, although one or two within the village are not so keen. Nine planning applications had been received, the most contentious being the Poultry Packing site near Nether Stowey; this has since been withdrawn because of extensive opposition by WSDC as well as Sedgemoor. The two radio masts within our parish ) have been erected after lengthy discussions. Finally I would like to thank !ill those who have helped this pastyear, both within and without the Parish Council.' 3. MATTERS RAISED BY THE PUBLIC 1. Concerning progress with the cattle grids, the Chairman said sec are not hurrying this and a further recommendation regarding the gates would be put to Mr. Stocks. · 2. Concerning traffic calming, it was stated that whilst overtaking has been eliminated, speeds have not beep. reduced. There was agreement that the measures put in place were better than nothing but that efforts must continue to extend these measures. Cty. Cllr. Moorhouse said a 'corridor study' would be carried out next year to study traffic flow but there is resistance to upgrading the A39 to the status of a primary route (which would attract more fi.mding) because Minehead is not considered a primary destination. Other matters raised by Cty. Cllr. Moorhouse were: 1. Ragwort- attempts are being made county wide to raise the profile of this problem. 2. West Somerset Community College- has suffered from underfi.mding over a number of years and a five year development plan is to be drawn up. ' 3. Quantock Hills : a] the need for deer management is becoming more widely accepted b] an 'issues report' by Chris Edwards is in preparation and could lead to the Hills becoming designated as an Environmentally Sensitive Area (ESA) c) the valuable work ofthe Warden Service was praised. 3rL 4. MILLENNIUM PROJECT - the Chairman introduced this topic and said the Parish Council had budgeted in anticipation of the parish wishing to commemorate/celebrate the Millennium by setting aside a small sum from the parish precept. Discussion was then opened to the meeting and the following suggestions were made (Note: an indication of relative support for these suggestions is given in the form of voting figures placed within brackets after each suggestion, the votes being taken after all suggestions had been aired) : 1. A commemorative window in the church [7] 2. A joint effort by the PC & Village Hall Committee to enlarge the kitchen of the Hall [2] 3. An exhibition of photographs of Holford past and present [17] 4. A village party on 31st Dec. 1999- or other agreed date [11] 5. A village road sign - East Anglian style [8] 6. To raise funds for a third world village 7. To produce a (Christmas) village play [2] 8. A summer party/fete- this would have the merit of being remembered by the children [14] 9. A bus shelter on the south side of the A39 10 .An additional seat on the Bowling Green - ll.To do nothing [I] It was agreed that the Parish Council should act as facilitator for a working group and aim to encourage all organisations in the village to send a representative to this group which could perhaps hold its first meeting in September 1998. The Chairman thanked everyone for their attendance and closed the Annual Parish Meeting. HOLFORD PARISH COUNCIL CHAIRMAN CLERK R.LAIDLER P.BRIMSON Minutes ofthe ANNUAL MEETING ofHOLFORD PARISH COUNCIL held on MONDAY 11th MAY 1998 irrunediately following the Annual Parish Meeting in the Village Hall. PRESENT: Cty. Cllr. J. Moorhouse, Dist. Cllrs. T. Ayre & K. Turpin, Cllrs. A. Dat<;:, R. Laidler (in the Chair), Mrs. C. Taylor, Mrs. D. Salvidge, T. Tennant, E. Venn. Also present P. Brimson (Clerk), L. Taylor (Steward of the Bowling Green),+ 14 members ofthe public. APOLOGIES: none were received. Minute 25/98 ELECTION OF CHAIRMAN- upon a proposal'by Cllr. Ayre and seconded by Cllr. Date, Cllr. Roger Laidler was returned as Chairman. Cllr. Laidler said he had been Chairman for 5 years and he hoped there would be a change next year. Minute26/98 ELECTION OF VICE-CHAIRMAN- Cllr. Venn was returned as vice-Chairman upon a proposal by Cllr. Mrs. Taylor and seconded by Cllr. Date. Minute 27/98 APPOINTMENT OF PLANNING SUB-COMMITTEE - Cllrs. Mrs. Taylor & T. Tennant were appointed to the plarming sub-committee. Minute 28/98 APPOINTMENT OF REPRESENTATIVES TO THE VILLAGE HALL COMMITTEE- Cllrs. Laidler & Mrs. Taylor were appointed to serve as representatives of the Parish Council on the management committee of the Holford & District Village Hall. Minute 29/98 APPOINTMENT OF STEWARD OF THE BOWLING GREEN - Mr. L. Taylor was reappointed as Steward ofthe Bowling Green and thanked for his work there over the past year. Minute 30(98 APPOINTMENT OF A REPRESENTATIVE TO THE HINKLEY POINT LOCAL LIAISON COMMITTEE- Cllr. Ayre was reappointed to serve on this committee. Minute 31/98 APPOINTMENT OF A REPRESENTATIVE TO THE EMERGENCY PLANING COMMITTEE - Cllr. Ayre was reappointed to serve on this committee. Minute 32/98 MATTERS OF INTEREST FROM SCC- Cty. Cllr. Moorhouse had reported to the Annual Parish Meeting and these matters are recorded in the minutes for that meeting. Minute 33/98 MATTERS OF INTEREST FROM WSDC- Dist. Cllr. Turpin reported that participation of the public in District Council business eg. attendance and speaking at meetings, is being encouraged. Public comments on agenda items only - none V{ere raised Minute 34/98 MINUTES of the 9th March meeting of the Parish Council were taken as read, having been circulated, and were signed by the Chairman as a correct record upon a proposal by Cllr. Venn and seconded by Cllr. Tennant. Minute 35/98 MATTERS ARISING a] Min.16/98 Field Exit- Cllr. Ayre reported that WSDC are happy with the new arrangement and a letter to this effect was likely to be received shortly. b] Min.16/98 Signposting to Holford Combe - no progress to report. c] Min.17/98.3 Ivy on the Dog Pound- the Chairman reported he is pursuing an application to obtain funding for this to be dealt with. d] Willoughby Cleeve reservoir- it was agreed that a letter ofthanks be sent to Mr. Beazely (National Trust warden) for arranging the secure capping ofthe reservoir. Minute 36/98 PLANNING - the sub-committee reported as follows: 3/16/981002 Parking for 2lorries & trailers at Moorhouse Farm No word from WSDC Application by Mr. J. Carter yet 3/16/98/004 Listed buildings consent - replacement of 5 windows Consent given by with leaded light windows at Winsors Cottage WSDC Application by Mr. E. Plomgren & Ms. M. Dove •• 3/16/98/005 Instal field gate (part field 7169) No objection by Application by Mr. N.J. Keevans HolfordPC 3/16/98/007 Listed buldings consent- retention of patio doors No objection by at Winsors Farm. Retrospective application by HolfordPC Mr. R. Stevens. Minute 37/98 FINANCE a] The statement ofreceipts and payments for the year ended 31st March 1998 was laid before the Council and, because the new format required by the District Auditor contains less detail than previously, it was agreed that a copy ofthe appropriate pages in the accounts book be made available to Councillors at the next meeting. b] The following payments were authorised: Clerk salary March!April £105-00 proposed by Cllr. Ayre ...... - seconded by Cllr. Mrs. Taylor expenses March/April £20-40 proposed by Cllr. Ayre seconded by Cllr. Mrs. Taylor Comhill Insurance plc - premium proposed by Cllr. Ayre seconded by Cllr. Mrs. Taylor c] The following payment was ratified: Holford & District Village Hall- hire £45-00 proposed by Cllr. Ayre seconded by Cllr. Tennant Minute 38/98 PLAY AREA MATTERS -concern was expressed about the length ofthe grass in the Play Area and Cllr Ayre said that now the grass was dry it will be cut in the near future. Minute 39/98 HIGHWAY MATTERS 1. Traffic calming - it was reported that a road sign indicating the new road layout was now in place. 2. Parking in Holford Combe - it reported that a map has been obtained but that no further progress has been made. It was agreed that this matter would be discussed in greater detail at the next meeting. Minute 40/98 DOG FOULING BYE-LAWS -it was agreed that the Clerk should respond on behalf of the Council to the letter from WSDC outlining the intention to formulate bye-laws for a number of Councils in the district Minute 41/98 CORRESPONDENCE RECEIVED and circulated unless noted otherwise: 1. SCC - Env. Dept. a] Customer service questionnaire - to Chainnan b] Somerset Heritage- Guided Walks programme 1998 c) Tick-borne disease research- invitation to a presentation re: progress 2. SCC- Social Services Dept. Somerset Community Care Plan 1998-99: summary version- Sedgemoor Area 3. SCC- Somerset Youth Service: Rural Youth Project Development & Business Plan 1998-2000 4. ·sec-Annual Review 1996-97 5. SCC- Education Services- info. re: appt. ofLEA Governor to West Somerset Community College 6. SCC - Road Safety Unit : Highway Update - Issue No. 5. 7. SCC (JV.S. Atkins) - Public Transport Newsletter Ed. No. 2 April1998 8. WSDC- Revised Timetable ofmeetings 1998-99 9. WSDC -Environment Policy: document 10. Western Somerset Community Chest (Somerset Rural Development Assoc.)- publicity info . 11. Environment Agency- Somerset Rivers : Local Environment Agency Plan 12. QuantockAONB Team- 1. Quantock Bulletin Vol. 3 No. 4 · 2. Ticks & Lime Disease Awareness infosheet. • 13. SCC- Twinning News No. 26 14. Avon & Somerset Constabulary- 1. 1998-99 Policing Plan 2. Questionnfl:ire - to Chairman 15. SALC- notes + info. 16. Messrs. Banington Scholfield (Solicitors)- notice re: Paulett Charity- Stogursey: :flat vacancy. 17. Rector ofQuantoxhead- request to use Bowling Green for an open air Service on 31st May 1998- Council approved and Clerk to reply. 18. Hon. Sec. Holford & District Village Hall- request for names ofrepresentatives to sit on Hall Management Committee. Clerk to reply 19. Catalogues -1. Femden Construction 2. Playground News Issue No. 2 3. SMP Playgrounds Ltd. 20.BNFL Magnox Generation: Hinkley Point News Issues Nos. 48-52 inc. Minute 42/98 ITEMS TO REPORT 1. Vehicles on Bowling Green -it was agreed that letters be sent to the Quantock Warden Service and to a user who parked on the Green during March. emphasising that no vehicles are permitted on the Bowling Green. 2. Ragwort - attention was draw to the need for posters so that people can recognise this plant. Cllr. Ayre undertook to investigate the availability ofsuch posters. 3. Emergency Centre -it was agreed this item be placed on the agenda for the next meeting. Open Discussion - the following matters were raised: 1. Affordable Housing Scheme -it was stated that a new bid for funding would be made in September 1998. Dist. Cllr. 1\upin undertook to see that the interests of Holford are maintained. 2. The Steward ofthe Bowling green pointed out that parishioners have a right to use the green 3. The sign indicating the location of Green Close has been installed but was said to have been fixed to a wall in private ownership. The Chairman closed the meeting at 9.38pm. HOLFORD PARISH COUNCIL The ANNUAL PARISH MEETING at which all local residents may attend and raise any matter they wish, will be held on MONDAY 11th MAY 1998 at 7.30pm :in the HOLFORD & DIS1RICT VILLAGE HALL. AGENDA Apologies for absence 1. Minutes of the meeting held on Monday 12th. May 1997 2. Chairman's Report 3. Any other matters raised by the public 4. Millenium Project The ANNUAL MEETING of the PARISH COUNCIL will be held on MONDAY 11th. MAY 1998 in the VILLAGE HALL at the conclusion of the Annual Parish Meeting. AGENDA Apologies for absence 1. Election of Chairman and signing ofthe Declaration ofAcceptance 2. Election of Vice-chairman 3. Appointment of planning sub-committee 4. Appointment of2 representatives to sit on the Village Hall Committee 5. Appointment ofthe Steward of the Bowling Green 6. Appointment of a representative to the Hinkley Point Local Laison Committee 7. Appointment of a representative to the Emergency Planning Committee 8. Matters ofinterest from SCC . 9. Matters ofinterest from WSDC 10. Minutes ofthe meeting held on Monday lOth. March 1998 11. Matters arising and not included on the agenda: a]Min. 16/98 Field exit b ]Min.16/98 Signposting to Holford Combe 12. Planning- sub-committee to report 13. Finance : a] Statement of receipts and payments- copy attached b] To authorise the following payments: Clerk Salary March/April £105-00 expenses March/April 1 2.0-40 Comhill Insurance Co. plc -premium £162-94 c] To ratify the following payment: Holford & District Villager Hall- hire / £45-00 14. Play Area Matters 15. Highway Matters: a]Min. 16/98.3 Traffic calming b ]Min. 21/98.2 Parking in Holford Combe. 16. Dog Fouling Bye Laws 17. Correspondence received 18. Items to report- at the discretion of the Chairman 19. Open discussion- at the discretion ofthe Chairman P. Brimson Clerk r ' HOLFORD PARISH COUNCIL Summary Receipts and Payments Account for the Year Ended 31 March 1998 Prev. Yr. 1997/98 £ £ RECEIPTS 1000-00 Precept 1250-00 ------Grant 75-00 1000-00 TOTAL RECEIPTS 1325- 00 PAYMENTS 1119-01 General administration 1037-24 Capital spending 158- 41 30-59 VAT 41-44 1149-60 TOTAL PAYMENTS 1237-09 . ' I' HOLFORD PARISH COUNCIL CHAIRMAN CLERK R. LAIDLER P. BR.IM:SON -Minutes of a meeting ofHOLFORo PARISH COUNCIL held on MONDAY 9th. MARCH 1998 at 7.30pm. in the Village hall PRESENT: Dist. Cllrs. T. Ayre and K. Turpin, Cllrs. A. Date, R. Laidler (in the Chair), Mrs. D. Salvidge, Mrs. C. Taylor, T. Tennant, E. Venn. Also present P. Brimson (Clerk), L. Taylor (Steward ofthe Bowling Green), Ms. D. Pulvermacher (West Somerset branch of the CPRE), and 11 members of the public. Ms. Diana Pulvermacher ofthe West Somerset branch ofthe CPRE was introduced by the Chairman as having come to promote interest in the Somerset Hedge Competition. Ms. Pulvermacher explained that members ofthe public may enter a non-domestic hedge (which they need not own) in the competition which comprises two sections - one for a newly laid hedge (which attracts grant aid) and one for a maintained hedge. No entry fee is payable and the closing date for entries is 31st March 1998. Prizes will be distributed at an award giving ceremony in Street to be held later in the year. The Chairman thanked Ms. Pulvermacher for her presentation. Millenlum - the Chairman said he wanted there to an opportunity for the people ofthe parish to discuss how this occasion should be marked. It was resolved upon a proposal by Cllr. Date and seconded by Cllr. Venn that an open meeting be called and the second Monday in April was suggested . .- APOLOGIES : Cty Cllr. J. Moorhouse. Minute 13/98 MATTERS OF INTEREST FROM sec - none were put foxward. Minute 14/98 MATTERS OF INTEREST FROM WSDC- Dist. Cllr. Turpin reported that: 1. WSDC is looking at sites where "'i;a 2. A name plate for Green Close has been arranged and it was agreed that the most suitable location would be at the entrance to the Close. Dist. Cllr. Turpin said that other matters ofinterest had been dealt with in the press. Public comments on agenda items only - none were raised. Minute 15/98 MINUTES of the previous meeting were taken as read, having been circulated, and were signed as a correct record by the Chairman upon a proposal by Cllr. Date and seconded by Cllr. Venn. Minute 16/98 MATTERS ARISING Min.68197.5 Field exit- the Clerk reported that a letter from WSDC could be expected shortly. Min.08198.2 Signposting to Holford Combe - the Chairman reported signs are currently being made and it is hoped they will be erected before Easter. The Chairman also said he had spoken to Mr. Dyte about the need for a 'No through road' sign. Min.08/98.1 Traffic calming - it was reported that Mr. Dyte will have no money until April to provide a sign indicating that traffic calming measures are ahead. Expressions of regret were voiced that the specification did not contain adequate provision for signposting and it was agreed that the matter should be placed on the agenda for the next meeting. Minute 17/98 CHAIRMAN TO REPORT 1. Reservoir behind Willoughby Cleeve - the Chainnan reported that he had contacted the National Trust warden who had agreed to look at ways ofmaking the cover more secure. 2. Letter from Mr. P. McGrath concerning the placing of electricity and telephone cables underground indicating that the Planning Services Manager ofthe WSDC would be prepared to set up a group to look into what could be done in Holford. It was agreed that a letter of support for this should be sent from the Parish Council. 3. Dog Pound needs ivy to be cleared from it. The Chairman undertook to liaise with Dist. Cllr. Turpin to see if financial help might be available for this. Minute 18/98 PLANNING - the planning sub-committee reported as follows: 3/16/98/001 change of use from poultry packing station to caravan site . refused by WSDC 3/16/981002 parking for 2lorries & trailers at Moorhouse Farm No objection by application by Mr. J. Carter HolfordPC 3/16/981004 replacement of 5 windows with leaded light windows at Just received Winsors Cottage -listed building consent Minute 19/98 FINANCE a] the following payments were authorised: Clerk salary Jan/Feb / £105-00 proposed by Cllr. Tennant seconded by Cllr. Ayre expenses Jan/Feb "' £13-35 proposed by Cllr. Tennant seconded by Cllr. Ayre b] Valuation of Dog Pound and Bus Shelter. It was resolved upon a proposal by Cllr. Ayre and seconded by Cllr. Date that insurance cover be taken up with immediate effect with Comhill Insurance plc in respect of £5000 for the Dog Pound and £3000 for the Bus Shelter -with a large excess in repect of the Bus Shelter- and that a builder be asked to look at both structures with a view to obtaining a more precise figure for rebuilding/repair to required standards. Minute 20/98 PLAY AREA MATTERS Dist. Cllr. Ayre said the land is too wet for a cut at present but he would hope to be able to do a first cut in April. Minute 21198 HIGHWAY MATTERS 1. Surface filling in Hodders Combe- Cllr. Venn reported on his conversation with Mr. Dyte and said he is hopeful that suitable material would become available fairly soon. 2. Consideration of an application to obtain a licence from SCC(W.S. Atkins) to allow restrictions to be placed that would prevent vehicles parking on the verge outside Honeyrnead, Holford. The Chainnan introduced this item explaining that, though ownership of a verge may be in the hands ofthe owners of an adjacent property,control over that verge is in the hands of the Highways Dept. ofthe sec. The Chairman referred to the reasons for the application as set out in a letter received from Dr. Hoose. The Chainnan referred also to the 10 letters which had been received in support ofthe application and the 2 letters which set out the view that owners of properties who do not own land on which vehicles may be parked, should continue to enjoy a tradition that has existed for many years. The Chainnan said the Parish Council may be creating a prcedent for the future by its response to this request. He then closed the Parish Council meeting to allow the public to make comments and a number of observations were made. When the Chainnan reopened the Parish Council meeting, Cllrs. expressed their awareness of the recent substantial increase in the number of motor vehicles owned by residents ofHolford Combe and considered it is inevitable that verge parking will increase. Cllrs. also voiced their awareness of additional problems experienced by visitors to residents in the Combe and ofthe importance of maintaining access for emergency services, deliveries etc. The effects of cars on beauty spots were also lamented. · As an amendment to the proposal under consideration, it was proposed by Cllr. Mrs. C. Taylor and seconded by Cllr. T. Ayre, that a letter be sent to residents abutting the highway on the church side of the A39 reminding them of their responsibilities concerning encroachment of verges and asking them to make use of any off road parking facilities they have for their own and their visitors' cars. This amendment was carried. Cllr. Mrs. Taylor then proposed a second amedment to the proposal under consideration- that Cllrs. and residents meet on site to discuss the issues. Cllr. Ayre seconded and this amendment was carried. The Chairman stated that the original proposal did not now stand and it was agreed that the site meeting would be held on Saturday 28th March 1998 at lO.OOam at the 'triangle'; a· note to this effect would be delivered to residents ofHolford Combe. Minute 22/98 EMERGENCY INCIDENT CENTRE - it was agreed that the Chairman and Dist. Cllr. Ayre should go through the paperwork and rerport back to the Council. Minute 23/98 CORRESPONDENCE RECEIVED and circulated unless noted otherwise: 1. sec -Annual review 1996-97 2. SCC - Sustainable Somerset group an issues report+ info. 3. sec W.S.Atkins a] Highway Maintenance policy plan- an executive summary b] Invitation to an Open Evening on 14/5/98 4. SCC -Education Services: info re: appointment of LEA Representative Governor to W.S. Corn. Col. 5. WSDC -Register of Electors, Parish ofHolford 6. WSDC - notice of new scheme re: domestic rates relief for general stores etc. 7. WSDC - Somerset Travel Pass info. 8. Somerset Rural Development Area -1996-97 Annual Review 9. Rural Development Commission- 1997 Summary of Rural Services 10. Environment Agency- West Somerset Rivers Consultation Report 11. Avon & Somerset Constabulary- Somerset West Police District: Info. Bulletin Feb. 1998 12. NALC - invitation to subscribe to 'Local Council Review' 13. SALC- notes & info. 14. Quantock Hills AONB Team: a] Events notified to the Warden for March 1998 b] Quantock Bulletin Vol.3 Nos. 1 & 3 15. St. John Ambulance- offer of free 1st. Aid Courses 16. Magnox Hinkley Point A News Issues Nos. 45,46,47. 17. Relate - Taunton Deane & West Somerset Marriage Guidance - appeal for funds. 18. Messrs. Glasdon- products catalogue 19. Letters from Holfordresidents re: Min.21/98.2 ·Dr. L. Hoose D. &J. Page D. English · T. Mortan S. Dunn & L. Quantock S. Hunt P. & J. Aldridge M.&D. Young C. Hoskisson P. -;-t,.J-.:-!t.Lr Minute 24/98 ITEMS TO REPORT 1. The ·question of the need for springs on hunting gates was raised but it was decided that there would be a danger of them frightening horses. Open Discussion- no matters were raised. The Chairman closed the meeting at 9.30pm. HOLFORD PARISH COUNCIL CHAIRMAN CLERK R.LAIDLER P.BRIMSON Report of a site meeting called by HOLFORD PARISH COUNCIL at the 'triangle', Holford at 10.00am. on Saturday 28th. March 1998. PRESENT: Dist. Cllrs. T. Ayre & K. Turpin, Cllrs. R. Laidler (in the Chair), Mrs. D. Salvidge, Mrs. C. Taylor. Also present P. Brimson (Clerk)+ 12 members ofthe public APOLOGIES: none were received The Chairman explained the reason for the meeting and brought everyone up to date with developments, namely that Dr. & Mrs. Hoose had withdrawn their request to the Parish Council for the application of a licence to place obstructions to parking on their verge. The Chairman reminded those present that the Highways dept. of sec had jurisdiction over verges, independently of ownership. Points raised by those present included: 1. WSDC now insist on developers providing off road parking facilities before permission for development can be given. 2. There is undisputed need for unobstructed access for emergency services, deliveries + residents access and egress from their own properties at all times. 3. The problem was stated to be a residents problem and not a Parish Council problem, though it was conceded the Parish Council does have an interest. 4. The Quantock Warden Service is about to place a sign at the commencement ofthe bridleway stating that it is for access only. 5. Some residents have no land for parking and their needs must be accommodated as far as is j, possible. 6. The issue was stated to be wider than involving just the residents (Question: what is a resident?) and extends to visitors as well. 7. Signs could be placed saying 'Reidents Parking Only', though these would have no authority. 8. Dist. Cllr. Ayre proposed that a map ofthe area be obtained and an attempt made to reach informal agreement on areas for parking and amenity areas. There was some support for this suggestion. 9. The Chairman read out a letter he is proposing to circulate to all residents of the village. 1O.An item to cover this issue will be placed on the agenda ofthe next meeting ofthe Parish Council. The Chairman closed the meeting at ll.OOam. HOLFORD PARISH COUNCIL A meeting ofthe PARISH COUNCIL will be held on MONDAY 9th. MARCH 1998 at 7.30pm. in the VILLAGE HALL. , AGENDA 1. Diana Pulverrnacher- West Somerset branch ofthe CPRE re: Hedge Competition 2. Millenimn -to consider any initiatives for the community 3. Apologies 4. Matters ofinterest from SCC 5. Matters ofinterest from WSDC 6. Public comments on agenda items only 7. To confirm the minutes ofthe last meeting 8. Matters arising and not covered by agenda items: a] Min.04/98b Field exit on to A39 9. Chairman to report 10. Planning- sub-committee to report 11. Finance: a] to authorise the following payments: Clerk salary Jan/Feb £105-00 expenses Jan/Feb 13 -lr b] to agree valuations for the Dog Pound and Bus Shelter 12. Play Area Matters 13. Highway Matters: a] Surface filling in Hodders Combe b] To consider an application to obtain a licence from SCC (y./ S Atkins) to ailow restrictions to be placed that would prevent vehicles parking on the verge outside Honeymead, Holford. 14. Emergency Incident Centre- to agree a location within the village 15. Correspondence received 16. Items to report 17. Open discussion- at the discretion ofthe Chairman P. Brimson Clerk HOLFORD PARISH COUNCIL CHAIRMAN CLERK R.LAIDLER P.BRIMSON Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 12th JANUARY 1998 at 7.30pm in the Holford & District Village Hall. PRESENT : Cty. Cllr. J. Moorhouse, Dist. Cllrs. T. Ayre & K. TUipin, Cllrs. A Date, R. Laidler (in the Chair), Mrs. C. Taylor, E. Venn. Also present P. Brimson (from 8.00pm), L. Taylor (Steward of the Bowling Green)+ 2 members ofthe public. APOLOGIES : Cllrs. Mrs. D. Salvidge & T. Tennant Minute 01/98 MATTERS OF INTEREST FROM SCC- Cty. Cllr. Moorhouse referred to the debate which had taken place on the County budget for next year and of some of the consequences that may arise, eg. with school transport -pay places are to be lost and routes are to be reviewed. The Highways Dept. could be £1m off budget, the C.AP. is under attack and all housing will be administered by Development Agencies. Cllr. Date spoke of the increased road traffic throughout the district due to Somerwest World and considered that Butlins should put money into the Highways Dept. Minute 02/98 MATTERS OF INTEREST FROM WSDC - Dist. CUr. TUipin said it was likely to be 3-5 years before the West Somerset Railway could expect to have a regular service link into Taunton. He also said that in spite of much effort and publicity over recycling, the litter problem was worsening. PUBLIC COMMENTS ON AGENDA ITEMS ONLY- none were raised Minute 03/98 MINUTES OF THE MEETING HELD ON MONDAY 12th JANUARY 1998- were taken as read, having been circulated, and were signed as a correct record by the Chainnan upon a proposal by Cllr. Date and seconded by Cllr. Venn. Minute 04/98 MATTERS ARISING a] Min.68/97.4 Vehicles parked on the grass verge adjacent to the A39 south ofHolford Glen Garage. The Chairman reported on his discussion with the owner ofthe Garage who said he was also the owner of the land in question. b] Min. 68/97.5 Field exit on to the A39 north of the village. The Clerk read out the preliminary reply received from the Planning Services Manager of the WSDC. Minute 05/98 PLANNING- the sub-committee reported as follows: 3/16/97/010 change ofuse from post office/shop to holiday accom. approved by WSDC proposed works to trees at Quantock House no objection by PC 3/16/981001 change of use from poultry packing station to caravan site just received by PC Concerning application 3/16/98/001, the Chainnan said he had visited the site with Cllr. Mrs. Taylor and, since the application referred to property most ofwhich lies in the parish ofNether Stowey and in Sedgmoor District, they were of the opinion that they should formulate comments in the light of the views ofNether Stowey PC. It was resolved upon a proposal by Cllr. Ayre and seconded by Cllr. Date that the Planning Sub-committee make their recommendations in the normal way. Minute 06/98 FINANCE a] The following payments were authorised : Clerk salary Nov/Dec / £105-00 proposed by Cllr. Ayre seconded by Cllr. Date expenses Nov/Dec ( £34-07 proposed by Cllr. Ayre seconded by Cllr. Date Somerset Assoc. of Local Councils £4-40 proposed by Cllr. Venn seconded by Cllr. Ayre b] Budget for the year 1998-99- this was agreed. with the District Valuer to be asked to provide a valuation for insurance purposes on the Dog Pound and Bus Shelter. It was resolved upon a proposal by Cllr. Venn and seconded by Cllr. Mrs. Taylor that the precept be set at £1500. c] Triennial Audit- it was resolved upon a proposal by Cllr. Venn and seconded by Cllr. Mrs. Taylor that application be made for a triennial audit ofthe Parish Council's accounts. Minute 07/98 PLAY AREA MATTERS - itwas reported that: 1. Shackles to the new swings will be fitted shortly 2. No response had been received to the letter sent to residents of Green Close requesting help with maintenance ofthe Play Area. Minute 08/98 HIGHWAY MATTERS 1. Traffic calming- the Chairman said he had requested a sign to indicate the new arrangements and he remains hopeful this request will be met. 2. Signposting to Holford Combe -the Chairman showed a copy ofthe wording proposed for a sign to be placed at the boundary ofthe road with the bridleway, though no details as to how it will be attached were available. A sign had also been requested for placing at the 'triangle' and it was agreed this sign ought to state that turning is not possible in the Combe. A sign would also be placed at the bottom of Stowey Lane directing traffic to the car park. 3. Surface filling in Hodders Combe - Cllr. Venn undertook to follow up this matter. Minute 09/98 STRUCTURE OF FUIURE PARISH COUNCIL MEETINGS- the Chairman reported on a meeting ofthe Somerset Association of Local Councils he had attended: 1. 'Standing Orders' - a copy of model standing orders will be obtained and circulated prior to implementing. 2. A regular item on the agenda will be 'Chairman to Report' 3. Binding decisions can only be made on the basis of an agenda item. 4. 'Any Other Business' will change to 'Items to Report' 5. Clerk's contract- terms and conditions will be agreed and embodied in contract form. Minute I 0/98 MILLENIDM - it was agreed this would be the first item on the agenda ofthe March meeting of the Parish Council and this would be publicised in the area. Minute 11/98 CORRESPONDENCE RECEIVED and circulated unless noted otherwise: 1. From some residents ofHolford Combe- copies distributed, the contents discussed and the Chainnan undertook to reply. 2. SCC - Solicitors' Dept. - Education Cte. papers. 3. SCC - Emergency Planning information- to Cllr. Ayre. 4. SCC -Environment & Property Dept. a] Structure Plan Review E.I.P. info. b] Hedge Competition details. 5. SCC- Highways & Traffic Engineering Group- Highway Update Issue No. 4. 6. SCC- W.S. Atkins- a] Public Transport Info. Pack b] Public Transport Newsletter Edition No. 1. 7. WSDC - Enterprise & Development Manager- request for contribution re: study on implications ofhounds ban. 8. WSDC - Draft Register of Electors. 9. Environment Agency- River Parrett Action Plan. 10. Graham Watson MEP- Town & Parish News Ed. No. 5. 11. Rt. Hon. Tom King MP -poster for display. 12. Messrs Banington Scholfield- Paulett Charity, Stogursey. 13. Magnox Hinkley Point A News Nos. 40, 41, 42, 43, 44. 14. Cooperative Bank- publicity info. 15. National Blood Service -publicity info. 16. Courtstall Services Ltd.- publicity info. Minute 12/98 ANY OTHER BUSINESS 1. The need for a street sign indicating the location of Green Close was put forward- Dist. Cllr. Turpin undertook to take up this matter. 2. Notice was given of a Public Meeting to be held on 9th. Feb. at 7.30pm in the Village Hall to discuss the issues relating to cattle grids within Holford, with Mr. P. Stocks and Mr. P. Nation ofthe Engineers Dept. in attendance. Notices would be displayed in & around the village. Open discussion- no matters were raised. The Chainnan closed the meeting at 9.25pm. HOLFORD PARISH A meeting of the PARISH COUNCIL will be held on MONDAY 12th. JANUARY 1998 at 7.30pm. in the VILLAGE HALL. AGENDA 1. Apologies 2. Matters ofinterest from SCC 3. Matters ofinterest from WSDC 4. Public comments on agenda items only 5. To confinn the minutes ofthe last meeting 6. Matters arising and not covered by agenda items: a] Min.68/97.4 Parking on grass verge south ofHolford Glen Garage b] Min. 68/97.5 Field exit on to A39 7. Plaruring- sub-committee to report. 8. Finance: a] To authorise the following payments: Clerk salary Nov/Dec expenses Nov/Dec d} 4- -u 7 0 SALC • purchase of one copy of 'Blue Book']- 4- - "1- b] To agree a budget for 1998-99 and set the precept for that year. c] To consider making an application to the District Auditor for a triennial audit. 9. Play Area Matters 10. Highway Matters - proposed signposting to Holford Combe 11. Future structure of Parish Council meetings - Chairman to report 12. Millenium 13. Correspondence received 14. Any Other Business- at the discretion ofthe Chairman 15. Open discussion- at the discretion ofthe Chairman P. Brimson Clerk HOLFORD PARISH COUNCIL CHAIRMAN CLERK R,.LAIDLER P. BR.IM:SON Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 8th. NOVEMBER 1997 at 7.30prn in the Holford & District Village Hall. PRESENT: Cty. Cllr. J. Moorhouse, Dist. Cllrs. T. Ayre & K. Turpin, Cllrs. A Date, R. Laidler (in the Chair), Mrs. D. Salvidge, Mrs. C. Taylor, T. Tennant, E. Venn. Also present P. Brimson (Clerk), L. Taylor (Steward ofthe Bowling Green)+ 5 members of the public. APOLOGIES : none were received. PRESENTATION BY QUANTOCK WARDEN SERVICE - after being introduced by the Chairman, Andy Harris floated the idea of an information board in Holford with the preferred site being on the Bowling Green. He showed samples o'fplastic coated stick-on information sheets and said these can be mounted on wooden boards or stone plinths. A discussion ensued and the prevailing view was that the Bowling Green is not the preferred location ofthe Parish Council. Other matters discussed were: 1. The 'Limited Access' sign at the bottom ofStowey Lane- Mr. Harris said quotes had been sought for this. The siting ofthis sign was discussed and Mr. Harris said that using the 'Triangle' might cause confusion. 2. Cattle Grids - 'out-of-village' designs are preferred by the Parish Council. Mr. Stocks was said to be meeting the engineer this week for discussions and an appraisal of noise generated at the grid near the 'Counting House' would be made before the end ofthe year. Monday 9th. February 1998 was suggested as a suitable date for the Parish Council to meet with Mr. Stocks. Mr. Harris was thanked for his presentation by the Chairman. Minute 61/97 MATIERS OF INTEREST FROM SCC- Cty. Cllr. J. Moorhouse referred to the County Structure Plan which is likely to lead to enhanced consultation of Parish Councils. Minute 62/97 MATIERS OF INTEREST FROM WSDC 1. Dist. Cllr. Turpin referred to Orange PCS Ltd. which is willing to be more co-operative than at first , eg. over sharing masts with other users though 3 metres plus must be allowed between dishes. Dist. Cllr. Ayre said different finns use different cells so co-operation is difficult. 2. Dist. Cllr. T. Ayre spoke concerning the problems with computers in year 2000 and advised that these are being addressed PUBLIC COMMENTS ON AGENDA ITEMS ONLY- none were raised. Minute 63/97 MINUTES OF THE MEETING HELD ON MONDAY 8th SEPTEMBER '97- these were taken as read, having been circulated, and were signed by the Chairman following deletion ofthe words "for first part ofthe meeting" from line 2 of APOLOGIES, as proposed by Cllr. Mrs. C. Taylor and seconded by Cllr. A. Date. Minute 64/97 MATIERS ARISING a) Minute 53/97 b Audit Costs -the letter from the Deputy Prime Minister to the Right Hon. Torn King M.P., written in response to the Parish Council's letter, was read out. Cllr. E. Venn proposed and Cllr. A. Date seconded the motion that the Parish Council should apply for a Triennial Audit. b) Minute 45/97 The matter ofthe Limited Access Sign at the bottom of Stowey Lane is being taken up by Mr. A. Harris and the Chairman is to keep in touch with him regarding this matter. Minute 65/97 PLANNING -the sub-committee reported as follows: PGD0/97/007 Telecom Securicor Cellular Radio Ltd. Approved by WSDC 3/16/97/002 Orange PCS Ltd. Mast at Sir Alick's Reservoir Approved by WSDC 3116/97/010 Change ofuse of The Old Post Office to holiday cottage Just received Re: Change ofuse of The Old Post Office to holiday accommodation- Councillors to meet at the site on Saturday 16 November. Re: the Tree Preservation Order on the trees in Holford Combe. It was clarified that initial requests for such orders serve the purpose ofprotection whilst an application is being investigated. Minute 66/97 FINANCE a) The following payments were authorised: Clerk Salary Sept/October / £105-00 Proposed by Cllr. T. Ayre Seconded by Cllr. Mrs. D. Salvidge eXJienses Sept/October / £12-19 Proposed by Cllr. T. Ayre Seconded by Cllr. Mrs. D. Salvidge Back Pay Apr/July I £10-00 Proposed by Cllr. T. Ayre Seconded by Cllr. Mrs. D. Salvidge Wickstead Leisure Ltd. additional payment of £36-13 re: Play Area Swings Proposed by Cllr. T. Tennant Seconded by Cllr. Mrs. C. Taylor b) The following payment was ratified: Wickstead Leisure Ltd. Swings I £150-00 Proposed by Cllr. T. Ayre Seconded by Cllr. A. Date c) Preliminary consideration was· given to the budget ofthe Parish Council for 1998199 The Clerk circulated information sheets for Councillors. Mr Laurie Taylor is to be approached before the next Parish Council Meeting regarding the needs ofthe Bowling Green. Cllr. E. Venn will do this. The maintenance of the Dog Pound was discussed. It was stated that a realistic contingency must be included. Minute 67/97 PLAY AREA MATTERS- the Chairman reported that 2 new swings have been purchased and installed, the shackles are yet to be fitted. It it hoped that 2 more would be purchased next year. A letter has been written to the residents of Green Close appealing for their help with the maintenance ofthe Play Area. Minute 68197 HIGHWAY MATTERS: 1. Traffic calming measures are in the process of being installed and a bollard will be in place within the next few weeks. Comment was made that the site was not left in a safe condition because the unfinished installation was not signed to warn motorists of the hazard. Dist. Cllr. Turpin was thanked for the part he then played in arranging the safety ofthe site. 2. The Stowey Lane Lay-by has now been re-marked. 3. The chippings in Hodders Combe - a letter is to be sent to Mr Dyte. 4. Regarding the vehicles which are parked on the grass verge south ofthe Garage on A39, the Chairman is to deal with this. 5. Field exit on to the A39 north of the Village ofHolford and on the east side ofthe road- this new exit may have been a gateway in the past, but planning permission has not been sought and it was stated to have been created in the interest of safety. The Clerk was instructed to write to the Planning Services Manager ofWSDC to enquire whether permission is required. Minute 69/97 MILLENIUM This matter was deferred to be on the agenda for the next Meeting. Minute 70/97 CORRESPONDENCE RECEIVED and circulated unless otherwise noted: 1. SCC- Somerset Structure Plan Review- 'Examination in Public' information 2. SCC - Emergency Plarming- Hinkley Point Essential Services Emergency Plan 3. sec- Community Care Plan 1998/9- summary 4. WSDC - Brushford Parish Council- Multi Sports Area information 5. WSDC- Drug Awareness Week 10-15 November information 6. SALC - Notes and information 7. WSDC -Electoral Arrangements for West Somerset. 8. Somerset Community Health Council information 9. Avon & Somerset Constabulary information bulletin October 1997 10. South West Regional Planning Conference Newsletter October 1997 11. S.M. Reed & Co. - Combe House Hotel- Application for transfer of Liquor Licence 12. CPRE- information regarding Walk over Quantock Hills, 16 November 13. AONB Office: Quantock Bulletin Nos. 7,8,11, and Notice ofWalks winter 1997/8 14. Magnox Hinkley Point A News - Issues 35,36,37,38. 15. SCC- Environmental Department- Road Safety Unit Posters Minute 71/97 ANY OTHER BUSINESS 1. Insurance of Council Property - the Clerk drew attention to the need to ensure that Parish Council records were covered by insurance when stored on his property; he undertook to make the necessary arrangements. 2. Dates for Parish Council Meetings in 1998- these were confirmed as Jan 12, Feb 9, March 9, May 11, July 13, Sept 14, Nov 9. 3. Dog Fouling - no progress to report. 4. Notice of Audit- the Clerk gave notice that the Parish Council accounts would be with the District Auditor from 1st. Dec. Open Discussion- no matters were raised. The Chairman closed the meeting at 9-45pm. HOLFORD PARISH COUNCIL - A meeting ofthe PARISH COUNCIL will be held on MONDAY lOth. NOVEMBER 1997 at 7.30pm. in the VILLAGE HALL. AGENDA 1. A presentation by the Quantock Warden Service 2. Apologies 3. Mattets ofinterest from sec 4. Mattets ofinterest from WSDC S. Public comments on agenda items only. 6. To confum 1he minutes ofthe last meeting 7. Matters arising and not covered by agenda items: a] Min.53l97b Audit costs b] Min. 45191 'Limited Access' sign at bottom ofstowey Lane 8. Planning - sub-committee to report. 9. Finance : a] To authorise tbe following payments: Clerk salary Sept/Oct £105-00 expenses Sept/Oct , 2 - I ., back pay Apr/July £1()..()() Wicksteed Leisure Ltd. - additional payment £36..13 ofwhich £27-72 represents VAT and can be reclaimed. b] To ratify the following payment Wicksteed Leisure Ltd. - swings £1.50-00 c] To give prelimirwy consideration to the budget for 1998-99 10. Play Area MatteJ:s 11 . Highway MatteJ:s 12. Milleniwn . 13. Ccmespondence received 14. Any Other Business - at the discretion ofthe Cbainnan IS. Open discussion- at the discretion ofthe Chainnan P. Brimson Cledc . HOLFORD PARISH COUNCIL CHAIRMAN CLERK RLAIDLER P.BRIM:SON Minutes ofa meeting ofHOLFORD PARISH COUNCIL held on MONDAY 8th. SEPTEMBER 1997 at 7.30pm. in Holford Village Ha11. PRESENT : ClJrs. A Date, R. Laidler, Mrs. C. Taylor. Also present Mrs. D. Brimson (recording Minutes) and 2 members ofthe public APOLOOIES: Cty. Cllr. J. Moorhouse, Dist. CUrs. T. Ayre & K. Ttupin, CUrs. T. Tennant & E. Vemt P. Brimson (Clerk) fer tt11 p8fl: eftM meeting. Minute 50/97 MATIERS OF INTEREST FROM SCC - it was reported that the County Council will finance W. S. Atkins to deal with ragwort problems next year. Minute 51197 MATIERS OF INTEREST FROM WSDC - Dist CDr. Twpin had informed the Chairman that he would be attending a presentation in connection with planning applications submitted by 'Orange PCS Ltd.' and he would keep Councillors informed. Public comments on agenda items only - none were raised. Minute 52197 MINUfES ofthe meeting held on Monday 14th. July were taken as read, having been circulated, and were signed by the Chairman as a correct record upon a proposal by Cllr. Mrs. C. Taylor and seconded by CDr. Date following the correction ofthe word 'Magnet' to 'Magna' from line two of Min. 39/97 and alteration ofthe word 'hose' to 'house' in line one ofMin. 49/97.4. Minute 53/97 MATIERS ARISING: a]Min.48/97.3 Local Agenda 21. It was reported that confirmation ofthe reservation for Cllr. Ayre at West Somerset's Local Agenda 21 Public Workshop on Tues. 28th. October has been received. b] Min.43/97a Audit costs. A preliminary reply from the Right Hon. Tom King, M.P. had been received and was read out The Chainnan said SALC was aware that other Parish Councils had concerns similar to those expressed by Holford and it was looking into the situation. c] Min. 46/97 Fence/Cattle Grids. No information regarding the SUIVey on noise produced by · traffic on different styles ofgrid has been received. Concern was expressed that sec do not commence any installation work until proposals have been discussed with the Parish Council and that at least 12 months elapses between the erection of 'the fence• and the installation of any grids. Minute 54/97 PLANNING - the sub-committee reported as follows : 3/16/97/005 Mr. & Mrs. R. Taylor, Back Lane, Holford Approved by WSDC 3/16/97/006 Mrs. P. Rimell, Cleeve Cottage, Holford Approved by WSDC P/GD0/97/007 Telecom Securicor Cellular Radio Ltd. Holford PC requests it is dismantled when no longer needed. 3/16/97/008 Mr. & Mrs. P. Sheppard, Woodlands End, Holford No objection by PC Notice ofproposed works to trees in a conservation area- Winsors Cottage No objection by PC d? fo) Minute 55/97 FINANCE - the following payments were authorised : 'ft.- Clerk salary July/Aug -' £102-50 proposed by CDr. Date seconded by CDr. Mrs. Taylor expenses July/Aug I £14-48 proposed by CDr. Date seconded by CDr. Mrs. Taylor Minute 56/97 - PLAY AREA MATIERS - the Chainnan reported on the inspection ofequipment in the Play Area. made by himself with Cllrs. Ayre and The swings were in poor condition and had been removed In view oi.the good use said to be made ofthe Play Area and that up to SOOIO grant aid would be available from the 'Community Chest', it was resolved, following discussion. upon a proposal by CUr. Date and seconded by CUr. Mrs. Taylor that, up to £75-00 be spent on the purchase of two new seat swings. The Chainnan undertook to make the necessaty artangements. The Chainnan also said there was a considerable amount oflitter in the Play Area and, following discussion. it was resolved upon a proposal by CUr. Date and seconded by CUr. Mrs. Taylor that a letter be sent to residents ofthe Green Close area asking fiu!.t the families of Play Area users undertake reponsibility for keeping the Play Area free oflitter. Minute 57197 HIGHWAY MATIERS : a] Traffic cahning -the Chainnan quoted from a letter he had received from Dist CDr. Turpin which stated that worl<: on the traffic cahning measures would commence within six weeks of 1st Sept 1997. The delay was said to have been due to SWEB not laying the cable for the ilhuninated bollards. b] It was reported that the •Keep Clear' sign painted on the road in Stowey Lane had been repainted al1hough it was understood not to have legal status. It appeared that W.S. Atkins had not altered the sign as had been agreed last year- the Chainnan undertook to take this up with them. Minute 58/97 QUANTOCK HILLS WARDEN SERVICE - the Warden Service would do a presentation relating to Holford at the next meeting ofthe Parish Council; this presentation would be advertised in order to the public tq attend CUr. Mrs. Taylor agreed to liaise with the .Warden Service concerning material for inclusion in it Minute 59/97 CORRESPONDENCE RECEIVED - and circulated unless noted otherwise : 1. SCC - Somerset Twinning. Notes No. 25. 2. WSDC - Letter re: impact ofhunting ban Clerk to respond. 3. WSDC - Sevem Estuary Joint Issues Report 4. WSDC- Letter re: Diana, Princess ofWales, Condolence Book- retained for display 5. SALC- Notice ofAGM +Association Notes and other info. 6. SCC- Highway Update Issue No. 3. 7. Avon & Somerset Constabulary- Annual Report 1996-97 8. Emexgency Planning- contacts list for checking (Clerk) +notice ofcomse. 9. Somerset Corers- Rural Opportunity Cards info. 10. Halcrow- Bridgwaterto Bideford Bay Shoreline Management Plan ¬ice ofpublic consultation. 11. Amitabha Buddist Centre, St. Audries -letter. 12. Lady Gass -letter. Retained for file. 13. National Kidney research- info. re: Great British Tea Festival 14. Lewis Brown Survey Partnership - play equipment inspections info. 15. Magnox- Hinldey Point A News Nos. 32, 33, 34. Minute 60/97 ANY OTIIER BUSINESS 1. MiJlenium -it was suggested that a seat for the Bowling Green might be a suitable way ofmarking this occasion. It was agreed to include the 'Milleniwn' as an agenda item for the next meeting. 2. Dog fouling- it was reported that new legislation was coming that would make it easier to have 'No Fouling' signs etc in areas open to the general public. It was understood that the Parish Council would be contacted by WSOC in due comse and that it would be necessaty to make provision for expenses incurred in connection with fouling by dogs, in the PC budget for 1998-99 Open Discussion 1. Concerning the ban on the hunting of foxes, an opinion was offered that there are none there to htmt and that the deer would also be finished without the hunt. The chainnan closed the meeting at 8.45pm. Holford Parish Council. A meeting ofthe PARISH COUNCIL will be held on MONDAY 8th SEPTEMBER 1997 at 7.30pm in the VILLAGE HALL. AGENDA 1. Apologies 2. Matters of interest from SCC 3. Matters of interest from WSDC 4. Public comments on agenda items only 5. To confirm the minutes of the meeting held on 14th July 1997 6. Matters arising 7. Planning sub committee to report 8. Finance a) Clerk's salary July/August £102-50 expenses July/ August .f14-4t(; 9. Play Area matters 10. Highway Matters 11. Quantock Hills Warden Service, proposal to erect information board on Bowling Green. 12. ·Correspondence received 13. Any Other Business - at the discretion of Chairman 14. Open discussion- at the discretion of Chairman PBrimson Clerk r. HOLFORD PARISH COUNCIL CHAIRMAN CLERK R. LAIDLER P.BRIM:SON Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 14th. JULY 1997 at 7.30pm in Holford Village Hall. PRESENT: Cty. Cllr. J. Moorhouse, Dist. Cllr. K. Turpin, Cllrs. T. Ayre, A. Date, R. Laidler (in the Chair), Mrs. C. Taylor, T. Tennant, E. Venn. Also present P. Brimson (Clerk), L. Taylor (Steward ofthe Bowling Green), Police Sgt. R. Thayer (Avon & Somerset Constabulary) and 4 members ofthe public. APOLOGIES : Cllr. Mrs. D. Salvidge. POLICE SGT. THA YER was introduced by the Chainnan and gave a brief outline ofhis career in the Police force, much of which had been spent in Somerset specialising in road traffic work. He reminded those present ofthe incident on 2nd November 1996 in which the driver of an articulated lony, sadly had died, and ofthe closure of a section ofthe A39 which had led to diversions which had been the cause of some local concern and to his presence at this meeting. Sgt. Thayer said that he had only just taken up his post at Williton and so had not been responsible for the diversions and signposti.ng ofthem on that occasion, but he explained the problems and the staffing implications ofthem and agreed that a set ofprepared plans which could be put into place whenever an incident occurred in the area was both a good idea and one ofhis aims. He would welcome any suggestions from interested members ofthe public. Discussion was opened to the public and a number of observations pertinent to the incident were made before Sgt. Thayer was thanked for his willingness to attend the meeting and listen to the views and concerns ofHolford people. Minute 38197 MAITERS OF INTEREST FROM SCC - the Chainnan welcomed Cty. Cllr. Johnathan Moorhouse as the new County Councillor representing the Quantock division. Mr. Moorhouse said he is a member ofthe Environment Cte., the QHJAC, and the Policy & Resources Cte., and said he was willing to follow up any issues brought to him ·from the Parish Council. Minute 39/97 MAITERS OF INTEREST FROM WSDC - Dist. Cllr. Turpin reported that the issue of the transfer ofthe council housing stock to Magntt was occupying much time and energy ofthe District Council. Public comments on agenda items only - none were raised. Minute 40/97 MINUfES ofthe meeting held on 12th. May 1997, having been circulated, were taken as read and signed by the Chainnan as a correct record upon a proposal by Cllr. Mrs. Taylor and seconded by Cllr. Date after the word weeks was altered to months in Minute 34/97a. Minute 41/97 MAITERS ARISING - there were no matters that were not already on the agenda. Minute 42/97 PLANNING -the sub-committee reported on the two applications received : 3116/97/005 Mr. & Mrs. R. Taylor, Back Lane, Holford No objection by Holford PC but some concerns were expressed. 3/16/97/006 Mrs. Rimrnel, Cleeve Cottage, Holford No objection by Holford PC Minute 43/97 FINANCE a] the following payments were authorised : Clerk salary May/JlUle £102-50 proposed by Cllr. Venn seconded by Cllr. Tennant expenses May/JlUle £12-04 proposed by Cllr. Venn seconded by Cllr. Tennant Audit Commission 95/96 audit £92-12 proposed by Cllr. Venn seconded by Cllr. Tennant N.B. concerning the proposed increase in audit fees, Cllr. Venn proposed and Cllr. Ayre seconded that a letter expressing the dismay and concern ofthe Parish ColDlcil be sent to The Right Hon. Tom King, M.P. b] arising from consideration being given to requests for subscriptions to outside bodies, the following were authorised: Somerset Playing Fields Association £5-00 proposed by Cllr. Mrs. Taylor seconded by Cllr. Ayre Somerset ColUlty Council- Tick Borne Disease Research £20-00 proposed by Cllr. Venn seconded by Cllr. Tennant Minute 44/97 PLAY AREA MATIERS - it was reported that the grass is being cut butthat some equipment is in need ofrepair. The Chairman+ Cllrs. Ayre & Date undertook to inspect and report to the next meeting. Minute 45/97 HIGHWAY MATIERS a] Traffic calming - it was stated that the proposed measures are expected to be put into place shortly. b] 'Limited Access' sign at the bottom of Stowey Lane -there was no progress to report. Minute 46/97 A39 FENCE - the Chairman read out a letter from the National Trust which stated that the fence would be put in place over the next 2-3 months. Some inconclusive discussion took place concerning the source of funds to meet the cost ofthe fence. With regard to the cattle grids and gates, it was stated that the survey on noise produced by traffic on different styles ofgrid. is still being carried out. Minute 47/97 MATIERS OF INTEREST FROM SALC - the Chairman reported : 1. Cutting ofverges - it had been acknowledged by the contrctors that this had been started too early this year and this had resulted in the loss of some nesting birds and wild flowers. 2. Elver fishing- there is concern over the long tenn consequences ofthis activity which apparently cannot be controlled and continues because elvers fetch a high price. 3. Nolan Committee -the recommended practices will eventually spill over to Parish ColUlcils and all interests will have to be declared. 4. Local Government & Rating Act 1997 is now in force and. W1der one ofits measures, rate relief can be given to small shops in villages. 5. QHJLC - £6215 has so far been collected towards research into, tick borne diseases. Minute 48/97 CORRESPONDENCE RECEIVED - and circulated unless noted otherwise : 1. SCC Education Cte. -notes 2. SCC Enviromnent & Property Dept Tic::k-Borne Disease Research- donation request 3. WSDC Local Agenda 21 -notice of public workshop 4. SALC - draft recommendations on future electoral arrangements 5. W.S.Atkins- Highway Update No. 2 6. The National Trust- re: A39 Fence- Shervage Wood 7. Local Government Drugs Forum - info. 8. Somerset TEC Bulletin- Issue No. 13 9. CPRE- invitation to subscribe 10. Messrs Banington Scholfield- Paulett Charity, Stogursey: forthcoming alritshouse vacancy 11. Southern National Bus Co. - notice re: routes 23, 24, 26 12. Mrs. S. Harvey (Holford Club)- Millenium celebrations 13. Magnox- Hinldey Point A News Nos. 27-31 14. Hexham Leisure Ltd. -equipment brochure 15. WSDC - Electoral Services Officer re: preparation of Register of Electors 1998 (for Clerk) 16. Audit Commission- infonnation (for Clerk) 17. AONB Office- Quantock Bulletin Vo12 No. 6 18. WSDC - District Council Election - Quantook Ward. Info. for display (for Clerk) 19. The Village Lock-Up Association- survey for National Register of Village Look-Ups. - Cllr. Venn to complete. Minute 4'7/97 ANY OTHER BUSINESS 1. Circulations of correspondence among councillors - the Chainnan urged a one week maximum holding time. 2. The Clerk reported that Mr. Beazely (National Trust Warden) had said the Memorial Stone has been repainted. 3.. The Chainnan thanked Mr. Wrightson for his regular attendance and thoughtful contributions to Council open dioussions, and wished him and Mrs. Wrightson happiness in their new location. 4. It was reported that surface water drainage outside Mrs. Thatcher's hose needs attention- the gutter by Lady Charles' side door is not working. The Chainnan undertook to infonn the Highway Authorities. · Open Discussion - no matters were raised. The Chairman closed the meeting at 9.13pm. HOLFORD PARISH COUNCIL A meeting of the PARISH COUNCIL will be held on MONDAY 14th JULY 1997 at 7.30pm in the VlLLAGE HALL. AGENDA 1. Apologies 2. Police Sgt. Thayer: Avon & Somerset Constabulary - alternative routes for emergency use · 3. Matters of interest from sec 4. Matters of interest from WSDC 5. Public comments on agenda items only 6. To confirm the minutes of the meeting held on 12th May 1997 7. Matters arising : 8. Planning - sub-committee to report 9. Finance: a] To authorise the following payinents: Clerk salary May/June £102-50 expenses May/June Audit Commission 95/96 Audit £92-12 b] To consider to outside bodies 10. Play Area Matters 11. Highway Matters 12. A39 Fence- Chairman to report 13. Matters of interest from SALC 14. Correspondence received 15. Any Other Business - at the discretion of the Chairman 16. Open discussion- at the discretion of the Chairman. P. Brimson Clerk HOLFORD PARISH COUNCIL CHAIRMAN CLERK R. LAIDLER P.BRIMSON Minutes of the ANNUAL PARISH MEETING held on MONDAY 12th. MAY 1997 at 7.30pm. in Holford Village Hall. PRESENT: Dist. Cllr. K. Twpin, CUrs. A. Date, R. Laidler, Mrs. D. Salvidge, Mrs. C. Taylor. Also present P. Brimson (Clerk), L. Taylor (Steward of the Bowling Green) and 4 members of the public. APOLOGIES : CUrs. T. Ayre, T. Tennant, E. Venn, and Police Sgt. Rowe. 1. The minutes of the Annual.Parish Meeting held on Monday 13th. May 1996 were taken as read, having been circulated to councillors and displayed on the PC notice board, and were signed by the Chairman as a correct record upon a proposal by Cllr. Mrs. Taylor and seconded by Cllr. Mrs; Salvidge. 2. The Chirirman gave his report for the year : 'As a Council we have been fairly busy this last year. In addition to the normal six council meetings, there have been several additional site meetings - two were for traffic calming measures, one was to look at stock-proofing proposals, and one was a joint meeting with Kilve PC to consider the long term management of the Memorial Trees. It would have been nice to report positive action on a village traffic calming system, it still looks promising but I am sure we will all believe it when we see it. The erection of the stock-proofing fence and cattle grids await legal discussions- these discussions are now set to start on May 16th. but it Win be some time before a result is known. The Council has given its own views and listened to the views of villagers at an open meeting. Ten different planning applications have been considered - the two most contentious (concerning masts for communications equipment) are still under consideration. I think we have tried to look after the best interests ofthis area we represent- I certainly hope we have.' 3. Matters raised by the public : a] Attention was drawn to the attractive appearance of the daffodils on the verge of the A39 east of the village, and the disadvantages of mowing them before the end of June were stressed. b) Attention was drawn to the non-appearance ofthe long promised traffic warning signs at each end of Back Lane. The Chairman undertook to take this up with Mr. Dyte. c) Thanks were expressed on behalf of the whole village to the County Councillor, District Councillors, Parish C.ouncillors & Clerk for all they do for the village. After some discussion about attracting more people to attend the Annual Parish Meeting, the Chairman closed the meeting at 7.50pm. HOLFORD PARISH COUNCIL CHAIRMAN CLERK R. LAIDLER P. BRIMSON Minutes ofthe ANNUAL MEETING ofHOLFORD PARISH COUNCIL held on MONDAY 12th. MAY 1997 immediately following the ANNUAL PARISH MEETING in Holford Village Hall. PRESENT : Dist. Cllr. K. Turpin, Cllrs. A. date, Mrs. D. Salvidge, Mrs. C. Taylor. Also present P. Brimson (Clerk), L. Taylor (Steward of the Bowling Green) and 4 members of the public. APOLOGIES : Cllrs. T. Ayre, T. Tennant, E. Venn. Minute 25/97 ELECTION OF CHAIRMAN. Cllr. Laidler was elected unopposed on a proposal by Cllr. Mrs. Taylor and seconded by Cllr. Date. Cllr. Laidler then signed a Declaration of Acceptance of Office .. Minute 26/97 ELECTION OF VICE-CHAIRMAN Cllr. Venn was elected unopposed on a proposal by Cllr. Mrs. Taylor and seconded by Cllr. Date. Minute 27/97 APPOINTMENTS. The following appointments were maqe : · 1. Planning sub-committee - Cllrs. Mrs. C. Taylor & T. Tennant- proposed by Cllr. Mrs. D. Salvidge and seconded by Cllr. Date. 2. Village Hall Committee - Cllrs. Mrs. C. Taylor and R. Laidler - proposed by Cllr. Date and seconded by Cllr. Mrs. D. Salvidge. 3. Steward of the Bowling Green- L. Taylor- proposed by Cllr. Date and seconded by Cllr. Mrs. D. Salvidge. 4. Representative to the Hinkley Point Local Liaison Committee - Cllr. T. Ayre proposed by Cllr. Mrs. D. Salvidge and seconded by Cllr. Date. 5. Representative to the Emergency Planning Committee - Cllr. T.Ayre- proposed by Cllr. lVlrs. D. Salvidge and seconded by Cllr. Date. Public comments on agenda items - there were none. Minute 28/97 MATTERS OF INTEREST FROM SCC - none reported. Minute 29/97 MATTERS OF INTEREST FROM WSDC it was reported that the composition of all the District Council committees was being changed. Minute 30/97 MINliTES of the meeting held on Monday lOth. March 1997 having been circulated, were taken as read and signed by the Chairman as a correct record upon a proposal by Cllr. Mrs. Taylor and seconded by Cllr. Date. Minute 31/97 MATTERS ARISING: a] Min.17/97a Bus Shelter- maintenance work on this is awaiting completion. Minute 31/97 PLANNING The Chairman said he had spoken to the Planning Dept of the WSDC about the three recent applications for masts to hold communications equipment and was told that riegotiatioris to require applicants to co-operate and use the same masts, were in progress. One problem seemed to arise from the fact that no permission was needed (and therefore co-operation could not be enforced) for masts below a certain height. Minute 32/97 FINANCE a] It was resolved upon a proposal by Cllr. Mrs. Salvidge and seconded by Cllr. Date that the statement of receipts and payments for the year ended 31/3/9.7 be accepted as presented. b] The following payments were authorised: Clerk salary Mar/ Apr ' £100-00 proposed by Cllr. Mrs. Salvidge seconded by Cllr. Date , expenses Mar/Apr ' £15-62 proposed by Cllr. Mrs. Salvidge seconded by Cllr. Date Cornhill Ins. plc. - annual premium , £114-50 ·proposed by Cllr. Mrs. Taylor seconded by Cllr. Mrs.Salvidge SALC - affiliation fee -... £38-29 proposed by Cllr. Mrs. Taylor seconded by Cllr. Mrs.Salvidge Minute ·33/97 PLAY AREA MATTERS none were raised Minute 34/97 HIGHWAY MATTERS a] Traffic calming - Dist. Cllr. Turpin said the scheme is now out to contract and has to be completed within three scheme ha.S been agreed by the Police but SWEB have still to agree to supply power to the bollards . . b] The continued absence of the village name sign on the A39 at the northern end ofHolford was lamented. · c] No progress could be reported concerning the sign which had been suggested for siting by 'the triangle' at the bottom of Stowey _Lane. It was agree that a follow-up letter with wording should be sent. d] The question of liability should a fatality occur while awaiting overdue work, was raised. Minute 35/97 DOG FOULING BYE LAWS - it was resolved upon a proposal by Cllr. Date and seconded by Cllr. Mrs. Taylor that further discussion ofthis item be postponed until the September meeting of the Council. Minute 36/97 CORRESPONDENCE RECEIVED and circulated unless noted otherwise: 1. SCC Nursery Voucher Scheme- information 2. SCC Community Care Plan 1997-98 Summary 3. SCC Customer Service Questionnaire- W.S. Atkins 4. WSDC Planning Applications -letter parish responsibilities. 5. Rural development Commission- Survey of Rural Services. 6. Quantock Hills - info. from AONB team. 7. Bulletin - Vol.2 Nos. 3 & 5 8. NALC- Local Council Review Vol. 49 No. 1 & Vol. 49 No. 2 9: SALC- services tariff & affiliation fee 10. 'Euro MP'- Town & Parish News No. 4 11. CPRE -letter re: Somerset Structure Plan Review. 12. Atmos Ltd.- Info. re: Local Bus Service Route 15 & 15A 13. Hon. Sec. Holford & District Village Hall- election of PC representatives to Cte. 14. Dist. Cllr. Mrs. W. Lovell- letter of resignation. Clerk to reply and also to write to Lady Gass thanking both for their services. 15. Magnox- Hinkley Point A News No. 26. ) Minute 37/97 ANY OTHER BUSINESS 1. Bus Timetable - it was pointed out that for the 13-14 weeks of the year when Bridgwater College was closed, the last bus back to Holford from Bridgwater is at 1340 and the last bus back from Minehead is 1200 (having arrived there at 11 00), these arrangements being quite unsuitable for hospital appointments. The suggestion was made that ifthe last bus to Nether Stowey from Bridgwater ran through to Williton, this would make for better connections - Dist. Cllr. Turpin undertook to follow this up. It was further agreed that a letter be sent from the Parish Council to Atmos Ltd. pointing out the difficulties and making the suggestion that had been put forward. 2. The Clerk reported on points made to him in a telephone conversation with Mr. Beazely - National Trust Warden for the area: a] 'friendly' court case with the Open Spaces Society to determine the legality of the NT fencing in common lands will commence in the week beginning 18th. May. b] the planned tree felling in Shervage Wood has been completed and tubing will be used to preserve regenerating trees. c] the repainting of the memorial stone near the Memorial Trees is to take place shortly. d] holley and oak branches have been cut to hide from view a vehicle that has been parked overnight on the bridleway near the junction of Stowey Lane & the A39 - any information about this vehicle would be appreciated by the Warden . .Open Discussion J 1. It was confirmed that the vendor at the Stowey Lane lay-by is licensed to continue trading there. 2. The problems of dogs fouling Back Lane were discussed. The Chairman closed the meeting at 9.15pm. HOLFORD PARISH COUNCIL The ANNUAL PARISH MEETING at which all local residents may attend and raise any matter they wish, will be held on MONDAY 12th MAY 1997 at 7.30pm in the HOLFORD & DISTRICT VILLAGE HALL. AGENDA Apologies for absence 1. Minutes of the meeting held on Monday 13th. May 1996 2. Chairman's Report 3. Any other matters raised by the public 4. Police Sgt. Rowe - alternative routes for emergency use The ANNUAL MEETING of the PARISH COUNCIL will be held on MONDAY 12th. MAY 1997 in the VILLAGE HALL at the conclusion of the Annual Parish Meeting. AGENDA Apologies for absence 1. Election of Chairman and signing of the Declaration of Acceptance 2. Election of Vice-chairman 3. Appointment of planning sub-committee •. 4. Appointment of2 representatives to sit on the Village Hall Commi*e ... 5. Appointment of the Steward of the Bowling Green 6. Appointment of a representative to the Hinkley Point Local Laisori Committee 7. Appointment of a representative to the Emergency Planning Committee 8. Matters ofinterest from SCC 9. Matters ofinterest from WSDC 10. Minutes of the meeting held on Monday lOth. March 1997 11. Matters arising and not included on the agenda: a] Min. 17/97a Bus Shelter 12. Planning- sub-committee to report 13. Finance : . a] Statement of receipts and payments- copy attached b] To authorise the following payments: Clerk Salary March/April £100-00 ,. expenses March/April jt.r-62. Cornhill Insurance Co. plc - premium £114-50 SALC- affiliation fee for 1997-98 £38-29 14. Play Area Matters 15. Highway Matters 16. Dog Fouling Bye Laws 17. Correspondence received 18. Any Other Business- at the discretion of the Chairman 19. Open discussion- at the discretion of the Chairman ' P. Brimson Clerk PATE P ..TLAB,[i l April 96 Bnlnncc brought forward 553-82 19 April 9 DtiiE Pi_\LU'J('J.ILL\ES 11 March 96 Si\LC - nlJiliation fee ,10-08 13 !\'lay 96 Comhilllno;urance plc- nnnual premium 117-87 13 I\·lny % P. Biimsun- T\'farch/1\pril si1lary 54-38 expenses 36-64 13 May 96 SPFA - ·nus statement\\ hkh is subject to exnnrillalion by the District Auditor. i:s to the Parish Council fo1 debale. P. Brim:=:otl, Treasurer .---·· /.17 ·--·-·: 't HOL.F()RD PARIS:H COUNCIL CHAIRMAN CLERK R. LAIDLER P. DRIMSON 1\-linules ofu mecling of IIULFUIUJ PAIUSII COlJNCfl. hclcl on fviUNIJA Y IIll h. 1997 ol 7.30pm. i.n the ViiiHge flail PRESENT: Cly. C'llr. Lady E. Ga::;s, Dist. Cllr. K._Turpin, Cll1s. '1'. Ayre, A. R. Lnicller (in Ihe Chair), .PI I' £' I ., tvlrs. C. Taylor, T. Tennant, E. Venn. AL'io present P. ll1imsoni.Cieikl and 3 members orthc public APOLOGIES: Dist. Cllr. M1s. W. Lovell, CUr. Mrs. D. Snlvidge lvlinule 14/97 1\IA'ITERS UF INTEREST FROM SCC. - Lady Unss snid lhe planning application for a felecommunicalions mast suiJmillerl by 'Orange' will be brought Ln I he nllenlion of I he, forthcoming meeting orthe Q.IAC and if wa<; her hope fhut nil the conm11111icafions cquiplllcnt required by lhe various opernlo1s could occupy the !illlllc towi!JS. Lady Gnss said !lucwelll.o Cllrs. afie1 representillg the \\'ard lor 12 y.;nrs and wns thanked tor her care and roncern for the wellbeing of the village eluting het I:.:JHIIC. Mi!ll.!!EJ2l21 l\IA'ITERS UF INTEREST t:R.OI\1 WSDC - Disl. Cllr. Tmpin 1>aicl he had nothing to report and in aiE>wcr to a Cfth:!::lion said the lrafiic enlming mensures were sltcduled to start within a couple of weeks. Public conunenfs on il·;tn.:; only - there were none. JVIinqJ!< l6i97 i\ IINlJTES or lhc previous meeting were taken as rea cl, having been circulated, nncl were signed by the Chairman ns n cnrrcrl record upon a proposal by CUr. Vcnn fiiJCI seconded by Cltr. Mrs. Tnylor. · i\IAITERS i\RISINU a] l'\'fin.05/nn Bus Shelkr - 111nintenance work on litis is awaiting contpletion. b] Min.05/97b Alklltnfivc route<> emergency use -lite correspondence wns rend out and it was agreed fhnf Sgl. Rowe bc n;;l::cd to nftcnd the next meeting of Ihe C:ouncil. PI.i\NNING t 'llr. i\-!r1>. Taylnr repmted tor the snb-commillee: 3/16'96/003 1\·lr. Jones. land ndjnccnt lo the Lodge llppnwed by \VSDC :Vlti,llJ)'Ol I 1\lr. Spc11i11g' & i\lr. \\'illiam:' Ill\ ckc:i'l_ionliom 3il6/9til0 12 i\lr:>. Thatchc1 nppn>\'ed by \VSDC mi/97100 I Cellular Rndio I .Id. no decision yet 3/16/97/002 Otllnge PCS l.ld. no decision yet The lcfl.er ti·nm 1\-lr. If card (l'lannin!! Services Manage() concerning application 96/003 was read out nnd it wns agreed he should be thanked 1\x his comments nnd asked to respond in similar fnsh.i.on whemwer . controversial applicntions nrt! madt!. · Clhs. arc im•olved in an application -either as applicant or with an interest -if was agreed that the sub-committee should invoh·e all Cllrs. in the discussions prior to a response being mnde by the Council. ·-·· .... ··---·---- . --·------ MjJmleJ.2!2Z FINt\NCE - the f(,llowing payments were authorised: Clerk salary Jan!Peb £I 00-00 proposed by Cllr. Ayre se-conded by CUr. Verm Jnn/Feb DJ-l)7 proposed by Cllr. Ayre sceonded by Cllr. Vetm Holfotd & District Villnge I !all hire £22-50 proposed by Cllr. Ayre seconded by Cllr. Ve1m _Minute PLAY AREA MA'n'ERS - none were rnisecl. l'vlinute 21/97 l!IGIIWA Y i\IAITERS n] Trallic cnlming- CUr. Venn reported on the site meeting with iv!essrs. Dyte & Shattock at which the following measures had been agreed : I. To prevent overtaking on the 1\.39 in tlw Garage -to-Pub area, a centrnl reservation ·with an illuminated bollard at each end will be put in place with work starling befoJe the end of the current financial year. 2. Remarking of the road at the A39 entrance to Stowey Lane. 3. Replacement road signs to be installed as part of the scheme. 11te urgency of the need for trnnlc calming measures was emphasised by reference lo lhe large numbers of visitors to 'Somerwest World' and the Minehead area Uu·oughout the stunmer season. b] AL!ention was drawn to the tact that there is no rood sign giving ndvnnce waming ofthe existence ofthc road to Crowcombe \-Vhen travelling east from Holfbrcl. c) Re: obstmclions to Port way Lane- it was pointed out that pnrked vehicles can make it impossible for Hum machinery to have free passage along Ute first lOO metres or so ofti1e h1ghway. d) Re; item 2 of·Open Discussion' of the previous meeting, it wos pointed out that, at the location re!errecl to, there wa-:; n hedge on one side nnd a wall on the other nncl not n hedge on both sides ofthe road as slated in the minutes. The sec are to put markers in the hedge and it is hoped tlus will stop the erosion. e] In response to a rep01t tlmt cars were being parked on nnd disliguring the verge outside Honeymead Cottage, it was stated that : I. the verge probably belonged lo the owner, 2. if an obstruction is being caused Ute police will act. q Following discussion ora letter received Jl'om Mrs. Swash, Mr. Trebble ond Mr. Wallis (jointly) concenung U1e number of vehicles using the bridlewny beyond Combe House Hotel, it was resolved upon a proposal by Cllr. Venn and seconded by Cllr. Dale that a request be made for a sign to be placed by the 'Trinngle' nt the bo!lom of Stowey Lane indicating that access is lbr residertts and the 1 hotel oHiy. The ChairmaH ogreed to make contact' with Mr. Stocks nbout this. Minute 22/97 RURAL BUILDINGS SURVEY - it was decided not to pursue this matter. Minute 23/97 CORRESPONDENCE RECEIVED nnd circulnted unless noted olhenvise: 1. SCC- Somerset Stmcture Plan: Deposit Plan Statement ofpre deposit consultations Sustainability apprnisnl 2. SCC- Education Cle. papers. 3. Somerset Rnral Youth Project- Into. sheet No. l. •1. \VSDC -letter re: Periodic Electoral Review. 5. NALC- Local Council Review for Jan. 1997. 6. Somerset Rural D.::velopment Area.- info. from Rachel Asltmnn. 7. SALC- i11fo. + enhy for111s 1br Somerset Village orthe Yenr 1 8. Quantock BuUetin Vol. 2. Nos. I &2. 9. Avon & Somerset Constabulary -letler 10. W. S. Atkins- Highway Update: Issue No. I 11. Wcsl Somerset Rural Housing Association - lcller 12. SomersetTEC - Issue 12 Feb. 1997 13. South Westem Electricity Consumers Cte. - letter 14. SPARC - letter & info. 15. "tvlagnox: llinkley l'oint A News Nos. 19, 20,21 l 6. l\lr.J. Rmdn1rgh - lcllcr re: R•unl Housing Trust. 11 was ngrccd to invite 1\·lr. Roxbmgh to a future meeting oflhe Parish Council and Lo express sndnes;; to him that the bid for funding for an am)rdable housing scheme in Holford was unsuccesslill. lvlinule 24/97 ANY OTHER BUSJNESS 1. Dog Fouling Bye Laws- it was agreed Uus should be placecl on the agenda for the next meeting. 2. It was reported that more stones had fallen fi"om tite Silk Mill recently unci agreed titat a remiitder letter be sent to the LACS about this dangerous area. Open Discussion - no mat.tcrs were raised. The Chairman closed U1e meeting nt9.03pm J?l HOLFORD P A'RISH COUNCIL r'\ meeting of the PARISH COUNCIL \'./ill be held on MONDAY 10 th. MARCH 1997 at 7.30pm. in the VILLAGE HALL. AGENDA I. Apologies. 2. t\'latttels of interest from sec 3. Matters of interest from WSDC 4. Public on Agenda items only. 5. To confirm the minutes oflhe meeting held on 13th. Januruy 1997 6. Matters A.lising : R] Mi.n.05/97a Bus shelter b] l'vlin05/97b Alternative routes for emergency use. 7. sub-committee to report. 8. Finance- to autltmise the following pa }-111Cnts: Clerk snlmy Jan/Feb £100-00 expenses Jan/Feb Holford & District Village HaU - hire £22-50 9. Plny Area Mallers l 0. 11ighway t-.1ntters 11 . Rural Buildings Sun•ey 12 . Rc<'ciYcd 13. Any Other Uusinc:;;; - at the di:'crction ofthe Chaim1nn 1·1. Open Discussion - ot the discretion ofthe Chairman P. Brimson Clerk '· --:·· .. HOLFORD PARISH COU"NCIL CH}\IRMJ\N CLERK R. LAIDT ,ER P. BRIMSON r..tinntes of a meeting ofHOLFORD COUNCIL held on MONDAY 13th. JANUARY 1997 nt 7.30pm. in the Village Hall. ' PRESENT: Cty. CJlr. Lacly E. Gass lfrom 8.45pm), Dist. Cllrs. Mrs. \V. Lovell & K. Turpin. Cllrs. Mrs. D. Salvidge, Mrs. C. & E. Venn (in the Chair) Also present P. Brimson tCierkl, L. Taylor (Steward ofthe Bowling Green) and 4 members of the public. APOLOGIES : Cllrs. T. Ayre, A. Dale, R. Laicller & T. Tennant. 1\IEI'\'IORIAL TREES -the Clerk gave Mr. T. Beazely's apologies for being unable to attend the meeling :md presented hi<> sug12ested management plan- based on the report he had received of the 13 site meeting : I. The Scots Pines to be preserved to the basic silhouette. 2. 1\. gradnal thinning involving the removal of one third to one half of all the trees making room for reqJ!nnting. 3. The stone to he cleaned and repahlted -1. Some oft he encroaching scrub to be cleared but some birch to be left for nightjars. The Clerk also annmmcecL at 1\ lr. Rcazety· s request, that there would be selective felling of 13 mature mnrked l !Tom UJC middle of Shervnge Wood. 1l1e reasons given were : I. To create space for regeneration as it continues parent stock) or replanting (if regeneration faih>. 2. To generate inrome. -.. .. ;-..l_ill!!te 02.:o; \!XITERS or INTEREST I SCl' -none rep01ted. 03/9] MATfERS OF INTEREST f-ROf\f WSDC 1. Cllr. i\lrs. Lovell. referring to the public meeting held on 25th. Nov. 1996 to discuss SCC's proposals to instal cattle grids in the village, said she had attended a meeting of the QJAC and had recommended further discussions before·any plan is finalised. 2. Dist. C'llr. Turpin referring to the re\iew of District Council wards said no changes are being rec0mmencled. [)j.:;f. Cllr. Tut pin drew ntlcntion le• the forthcoming meeting with 1\lr. Shattock to discuss traffic calmin12 on '11nusday I oth. January I at 1.30pm. at the Village Hall. Public comments on a)Zcncla item<: only : I. Snme new informati1'11 ubout who had planted l\!cmorial Trees was snid to be a\·ailable from t\ Ir<:> Sharp nf Kih·:.:!. ·::!. Re: the roaclnear <.. lknc;iclc- 'l'l·as drawn to the need for a deeper gully to take away snrf.1ce water. J. \\'a:; dum·n to the n..:ed to prokl'l from deer any new planting at the site of the Memorial Tree<>. 1. 1\iinnin!! ·the npininn wn<: offered tlmt I In! ford is a very small community to enter into tlus. l\IINUTES of the prc\'ious m<:eling 'lvere taken as read, having been circulated, and >Yere :-:ignecl by the vice-dlnirman a<; a conecl record upon a proposal by CUr. l'vlrs. Taylor and seconded lJy Cllr. 1\'lr<:. D 1?s- Minute 05i97 -l\fATTERS ARISING Bus Shelter. maintenance work on this will be completed shortly. b] Open discussion - alternative routes for emergency use. TI1e Clerk reported that he expected to receive a fi)llow-up reply to his letter to the Chief Constable. in the near future. ..06;91 PLANNING Cllr. !'drs. Taylor reported for the sub-committee: 3.'16 lvlr. Jones.land adjacent to Tite Lodge No decision .from WSDC yet 3/l6106t011 Mr. Sperrings & Mr. William:; No objection from Holford PC Mrs. Titatcher No objection from Holforcl PC FINANCE al thl! ft.'llowing payments were authori:;ed: Clerk Salary Nov!Dec £100-00 proposed by CUr. Mrs. Salvidge seconded by Cllr. Mrs. Taylor Expenses Nov/Dec £19-00 proposed by Cllr. Mrs. Salvidge seconded by Cllr. Mrs. Taylor Mr. T. Ayre -Play Area maintenance £117-50 proposed by Cllr. Mrs. Salvidge seconded by Cllr. Mrs. Taylor b] It was proposed by Cllr. Mrs. Taylor and seconded by Cllr. Mrs. Salvidge that the precept for 1997-98 be set at £1250-00. Minute QBi21 PLAY AREA MATfERS - none were raised. HIGHWAY MATTERS I. Attention \\'as drawn to the forthcoming meeting with :tvlr. Dyte on Thursday 16th. January when all outstanding matters will be brought to his notice. 2. TI1e long promised road signs are to be erected as part of the overall traffic calming plans. 3. lloclders Corn be bridleway- follO\ving discussion, Lady Gass agreed that this issue be discussed with !\lr. nt the site meeting. Minute 10i97 RURAL BUILDINGS SURVEY - it was agreed that discussion of this item should be transfen-ed to the next meeting. Minute lli97 TIVINNING Cllr. Venn reported on his preliminary efforts towards assessing whether arrangements for twinning could be made. He stated that he is in process of writng a gazetteer of Holford for submission to tl1e County Twiiming Coordinater (Mr. R.. Langridge) and will report again when more infonnation is available. 12/97 CORRESPONDENCE RECEIVED and circulated unless noted otherwise: I. SCC Education Dept. Report 2. SCC Letter from Chris Clarke re: Travellers 3. SCC Community Care & Health lnfo. Service - Signposts info. 4. SCC T\virming Notes 5. WSDC Millenium Greens - info. 6. WSDC Draft Register of Electors. Displayed in Church porch. 7. \VS DC Request for dates of PC meetings - Clerk to respond. 8. Audit Commission - info + letter from WSDC. Filed. 9. SCC' Emergency Planning- Volunteers Emergency Plarming Course- details 10. \VS DC Periodic Electoral Review -letter+ info for Cllrs. 11. Sovereign Housing Association - letter. 12. \Vest Somerset Rural Housing Association-letter. .·. 13. Tr:.n-ellers -A Way Fonvard -notes of a seminar held on 7/9/96 14. SALC- letter fe: Tra\·cllers policy 15. \Vessex Water- request for names & addresses ofCilrs. Clerk to reply. 16. C'ounflyside CommL.:;sion- Villnge Design statements. 17. QuantocJ.:: Bulletin Vol. 1 Nos. 3 & ·1. 18. SCC- Under Eights info. 19. RoSPA- info re: Ch.ildrens Playgrounds Inspections. 20. f3mshford Rmal Services- info. 2 I. \\'icksteed Leisure - catalogues. 22. Magnox: Hink.lcy Point News Nos. 15, 16, 17, 18. 23. Nuclear Electric: Hinkley Point News Nos. 14. 16. l\1iJl!lte 13/97.. ANY OTHER BUSINESS I. Re: the public no lice which appeared mthe \Vest Somerset Free Press concerning the private road from the Dog Pound to Alfoxton, it was stated that SCC is not gomg to repair until/unless invited to by lhe owners. though resider\Js do have the owners' pem1ission to fill mpotholes. 2. 'I1te Clerk gave fonnal notice of the audit of the Parish Council accounts for the year ended 31/3/96 to tnke place nt the l\·linehend Cmmcil Offices on 14th. February. Qv.en I. Mr. L. Taylor (Stewnrd ofthe Bowling Green) said he wanted to fell one or two birches morderto give tl1e oaks room to grow- Utis was agreed. Mr. Taylor also said the three trees around the scarlet oak \Vill not be felled wttilnext year as there is no immediate need for Ulis part of the plan to be implemented. llumks were expressed to Mr. Taylor for his work in and around the Bowling Green. 2. It was stated that cnrs parked in Pom•;ay Lane were lenclmg to erosion ofthe hedge on both sides of tl1c road. Cllr. VeJUI closed lhe meeting at 9.02pm. HOLFORD PARISH COUNCIL A meeting oftlw PARISH COUNCIL \\ill be held on rvlONDA 'X 13th. JANUARY 1997 at 7.30pm. in the VILLAGE HALL. AGENDA 2. Memminl Trees -jointly with representatives from Kilve Parish Cowtcil and with Mr. T. Beazely, National Tmst Warden. 3. Mntters of interest from SCC 4. 1\·lntters of inte1est from WSDC :". Public comments on agenda items only 6. To confirm the minutes of the meeting held on 11th. November 1996 7 rvt nttcrs /\rising: nl ivlin. 6-V96n Bus Shelter bl Open discussion- altemalive routes for emergency use 8. Plmming- sub-committee to report. o finnnce: a I to authPri"e the following payments: Clerk salmy Nov./Dec. £100-00 Nov./Dec. t\·lr. T. A)Te- Play Area maintenance £117-50 b] set the precept tor I 10. Play Area !\latter-5 ll. Highway !\fattcrs ''·r 12. Rural Buildings 13. 1\,inning 14. Conespnndencc Recdwcl 1.5. Any Other Business - at the discretion of the Chairman 1ti. Open Discus;;ion - at the discretion of the Chairman P. Clerk Holford Parish Council Notes from public meeting held on Monday 25th November i 996, in the Village Hall, to discuss Somerset County Council's proposals to install Cattle Grids within the village. Those present:- Clr Mr E Venn, Clr Mrs C Taylor, Clr Mr A Date, Mr & Clr Mrs A Salvidge, Mrs Rymal, Mrs P Thatcher, Mr C Hoskinson, Mr D English, Mr & Mrs J Wallace, Mr K Lowder, Mr J Trebble, Mr & Mrs Swash, Mr Swash, Mr & Mrs J Aldridge, Mt R Delderfield, Mrs J Beaton, Mrs M Young, Clr Mr & Mrs R Laidler, Clr Mrs Lovell (WSDC), Clr Mr K Turpin (WSDC). Mr P Stocks from SCC. Chairman, Mr R Laid! er, opened the meeting and introdUced Mr Phil Stocks Countryside services section of Somerset County Council. Mr Stocks gave a brief background to the plans, referring to the Qmintock Hills Management plan, which was prepared in the 1980's and contained a proposal to fence in the section of the Hills bordering the A39 in Shervage Woods. Once this fence was erected, the final part of the plan was to install Cattle grids within Holford. A Public Inquiry was held iti 1994, which eventually approved the erection of the fence, there were legai difficulfies and these are due to be heard early next year. The legal difficulties are whether the National Trust has the power to erect a fence on Common land, this is to be resolved by a court action · · between National Trust and Open Spaces Society. ' ' . I • '·r Four options were shown by Mr Stocks, attached to this note, each had their merits but Mr Stocks said that only two were really viable, these were 1 and 2. Option j teiied oti a gate not being left open, which with experience of other areas on the hills was proving very .. difficult. Option 4 required a large amount of fencing and other gates to separate of the hills from the village. Option 1 was the main proposal by SCC, Option 2 was developed after discussion with Parish Councillors and was intended to cause less noise problems. · The problem of noise had been raised in the past by residents and a survey had been carried out. The results were not fully conclusive and further work was required. So fat the report indicated that the noise levels were dependant on traffic speed and the condition of the grid. In reply to one question Mr stocks said that any grid would be the same standard as that installed near to the Counting House on the Coach Road. Mr Stocks suggested that any noise at Mare's Pool (from Option I) would be reduced ifthere was a solid gate to Mare's Pool and it was kept shut. Mr Salvidge indicated that the noise level on good quality grids was low. Many points were raised by those present, they are listed below but not always with a· reply and not in the order that they were raised. Option I could be taken to show a gate on land belonging to Col Grandfield (The White Cottage). PS reply, this was not intended any fencing and/or gates would be on any private land/fields. In this case two paths would need to be brought together to allow one style or gate to be installed. · · ·· · ' Option 2 will require some additional fencing as sheep afe known to cross over Holford Glen via the bridge or the stream. PS reply any additional fencing will have tb be looked into. Problems with cattle grid bypass gates being left open were raised by several people, in particular option 2, the grid by the Silk Mill, will have a large amount of walking traffic, local and visitors. Possibly the gates could be left open by children. It was recommended that a Page 1 "Kissing" gate be added. PS reply, he agreed that "left open" gates were a problem, he would look into the suggested additional gate for pedestrians. AS reply, as a user of the common '·. and regularly passing by it would be in his interest and those of other "users" to shut any gates he open. All options will require more fencing than has been indicated, the land between the Bowling Green and Combe Cottages was not as stock proof as was indicated on the plans. PS reply, this would have to be looked into when more detailed plans were drawn up. People in the village do not want the fence and the cattle grids, so we should not co-operate with SCC. Chairman reply, that the majority of the Parish Council had always been against the fence and Cattle Grids, however if the fence went up, the cattle grids would be installed even if we objected. It seemed sensible, therefore, to try to obtain the best solution for the village by negotiation with SCC. PS reply, the grids were part of the overall Management Plan and as such would have to be installed. Option 2 would require some trees to be felled, CT pointed out that they were in fact very old trees. PS reply, some 30 metres of hedging would need to be removed, as well as some trees. Several raised the point that sheep will cross Cattle Grids and therefore they were not worth installing. A bottleneck could occur whereby the sheep are pushed towards the grids and then go over. PS reply, evidence with other areas using good quality grids was that they did work. Current local private grids were of a poorer quality. The area around Silk Mill was like a valley and therefore noise seems to travel around long distances. Mr Lowder of Glenside said that he can clearly hear children playing on the Bowling Green from his house. PS reply, the current sound analysis indicated that any noise from cattle grids would not be a nuisance to Glenside. Why can1t the sheep be taken of the hills in the winter as used to be the case. AS reply, the sheep now used are Cheviots which are not happy when in a restricted area. No other village in the Quantock Hills area have to put up with Cattle Grids, all others are on the edge or totally away from any residences. One suggestion was to have the cattle grids on the A39 where they could be incorporated as traffic calming methods. PS reply this was looked at and rejected by the inspector at the public inquiry. Another suggestion was to fence entirely the common land from the village. PS reply, that this was not acceptable and would probably be challenged by the open spaces society. The gate by Combe Cottages requested by Parish Council seemed to have been forgotten, Mr Swash said that upto 50 cars a day can go over what is a bridleway, the hedge and bank on his land was being eroded away. PS reply, the reluctance was due to lack of conviction that the gate would be kept closed and that it would stop traffic going beyond once they had already gone that far. Chairman said that the Parish Council would try and pursue the matter as a separate item. To finalise the meeting a proposal was put forward that SCC should leave a period of a year once the fence had been erected so that an assessment could be made as to the requirement for the cattle grids. A second proposal was that the cattle grid by the A39 on the end of the Stowey Lane be installed as there was no controversy over this position, then wait some time to decide if the village one is required. Mr Stocks agreed to look at these proposals and to provide more detailed drawings for the two options. All these matters could then be reviewed at a future meeting. Notes written by R & P Laidler. Page 2 ' .. )3L HOLFORD PARISH COU.NCIL CIIAIRMAN CLERK R. LAU)J.ER P. BRTh4SON Minutes ot' u meeting of HOLFORD PARISH COUNCIL held onn MONDAY 11th. NOVEMBER 1996 at 7.30pm. in the \'illage I Iall. PRESENT: Dist. Cllr. K. Turpin, Cllrs. T. Ayre, A. Date, R. Laidler (Chairman), Mrs. D. Salvidge, i\lrs. C. Tayh)r, T. Tennant, E. Vemt. • '·r Also present P. Brimson (Clerk) and 4 members of the public. A POI .OGlES: Cty. Cllr. Lady E. Gass, Dist. Cllr. fv[rs. W. Lovell .. l\·IA'ITERS OF INTEREST FROM SCC - none reported - l\·IAITERS OF INTEREST FROI'vl WSDC - Dist. Cllr. Turpin reported that the Higln'i·ays Dept had informed him that: · I. The n HHI si!!JIS were ready l.o be installed and I hat other traffic calming measures were under active consideration. 2. The at the comer of Portway Lane is lo be dropped in height with a view to improving sighting along the t\3''· Public comments on agendn items only - there were none. 1'vli.nut:: - l\IINUI'ES of the September meeting 'vere taken as rend, having been circulated anrl m::re sign:.:d by Ihe Chairman as a conect recmd upon a proposal by Cllr. Mrs. Taylor and seconded by CUr. \'em1. l\linute l\!ATn:RS ARISI;-.JG a]l\Jin. 53.'.loa Bu.-; Shelter. ·n1c Chairman reported the creosoting was nearing completion and it was c0nfinnecl that shatterproof 'gla'5s· had been installed in the 'vindow. bll\1in.59l16l\lemorial Tree;;;. Cllrs. agreed to the prospect ofajoi11l meeting with Kilve Parish Council on 13th. Jnnuary J907. cl i\lin. 58/96 Stockprooli.ng in I Iolford. ·n1e Chaim1an reporled that QJAC hacl agreed that l\Ir. P. Stocks orthe Countryside Services Dept. should meet with Holford residents at a meeting on 2."\th. November!9ll6 In discuss plans relating to stockproofing. Cllr. Ayre said he would be unable to attend the meeting and. when it was pointed 0ut that this meeting would clash \Vith ano1l1er meeting in I he village, t.h:.: Chaimmn said he would ensure that the views and concems oftl1e publlc who could not be present at the 25th. November meeeting would be passed on. dl I\·lin. I3ollarcl:s at Glensicle. Conceming the claim to ownership ofthe land on which the bollards had been placed, U1e Chrtirman said he had been assured that doctm1ents exist to substantiate t.he claim. 'l)() - PL:\NN ING Cllr. Tennant reported on behalf of the sub-committee: 3: i'\ lr. Jones, lnnd ndjnccnt to 'I11e Lodge No decision from WSDC yet 3/ I i\ Ir. Carter, Hnlford Glen Garage - satellite dish Approved by WSDC 3116f96iOI 0 1\lrs. Burns & 1'\lrs.Taylor- change of use on No objection by Holford PC land opposite Boume Stream. Application refused by WSDC ·n1..; l'lerk w.-1s asl-.• to wrik to the C'ltiefExecutive of\\'SDC expressing the concern of Councillors at the cliappearance Idler from llolford PC in respect of application 3/16i96/0!0. ·n1e Clerk confjnned that a copy 0fthis letter had been supplied to Dist. Cllr. Mrs. Lovell in time for the plruuling meeting at which the application was consiclcred and that a fllrther copy had been sent to WSDC for inclusion in lht!ir recr>rds: the l)l\tcome ofthe appllcation was not therefore affected by tl1e loss of the feller. iu lhi,; iJl,;tance. 53{ - FINANCE a] The f11 llowing payments were nnthoriscd: salnry Sept/Oct £100-00 proposed by CUr. Ayre seconded by Cllr. Venn SeptJOct £20-02 proposed by CUr. Ayre , seconded by CUr. Vcnn l!olford & Dii>trict Villnge Hall ·hire £30-00 proposed by CUr. Ayre seconded by Cllr.Tennant R. Laidlcr - creosote tor Bus Shelter £11-69 proposed by Cllr. Ayre seconded by Cllr. Date b] "111c following payment was ratified: Audit __ !Ill! I lW AY l\lATfERS a] Road signs- it \Vas confinned that some signs awrut erection and that the village name sign to tht:l south l.'flht:l villagt:: is to be mnved duser to the built-up are!\. bj BridbYay repairs in the nren ofthe Bowling Green- Cllr. Vetm reported he had spoken to rvlr. Dyte who is hopeful that the Quantock Warden Service \'.ill be able to produce some material \Yhich is swtabk for the repair and of a colour acceptable to the owner. c1 I .a ne roadmflrkinw• - it was agreed that a letter he sent to Mr. Dyte requesting a site meeting tor the purpo<:t> of di;;cussing the needs as perceived by Councillors. d] AI fox ton Dri\·e -it was ngreed thnl a letter be sent to Mr. Dyte pointing out that pot-holes are appearing in tit.:: ::;urfiKe and that \\"SDC hnd maintnined the surface in the past. It was noted that lhe oft he had objected lo mnintennnce being carried out on a previous occasion without knowl('dge or perm is<: ion. - ORCIIARD REGEl';ERATION SCHEi\·IE Cllr. Ayre HI:,>Jeecllo laJ.-.t! resp1)sibilily for this and a list by the next meeting. - ( 'ORRESPO\!DENCE RECEI\"ED and circulated unless noted otherwise: 1. SC'C Enwrgency Plarmi.tl?: Hinkley Point A & B Off-site Emergency Plan 2. SCC Env. Dept. Road Accident Review 3. Service<:- Draft Comnnmity Care Plan for 1997-98: Summary -l. SCC Sncinl SerYice::; Dcpl. - changes to telephone numbers. Filed 5. SCC Education dept. aJ Confinnation onlrs. Greswell as governor ofDanesfield School b) Need Governors- inforn1ation r] 2000 and Beyond- consultation document 6. NAI .C - Local Cotmcil Review f0r Sept. 1996 Sr\LC - nj Associntion notes+ agenda for 4/12/96 meeting at Bicknoller b JPetiodic Eleclornl Rt:l\·iew R. \\"e:=;tCc•ast Rndio a] letter r.e: licenc-e application b] letter from !\lr. N. l\lessara SPFA- ,\flenda for on 25 ll/96 + 1995/96 Atmual Report & Accounts s3o 10. \\'SDC - Orchard Regenemtion Scheme - covered under 1\·fin. I I. WSOC' Rnral Buildings SmYey- to be placed on agenda for next meeting ofthe PC 12. \\'SDC Amenity Area Maintenance Grant Filed. · 13. \VSDC Parish & District Council Expenditue 1997/98 Filed . I -1. SCC Services - Report of the 40th. A.nn.iv. Conf on the Qnantock Hills. 15. Quantock lliiJs AONB office -a] list of Pari;;h Workshops bJ Quantock Bu.lletin' lti. South West Re!!lonnl Planning Conference Progress Report 1995/96 I 7 Nationnl Bus Company - le« er+ Area No. l timetable 18. 1\lr. Hd. Bradlcy -lc11er re: tire at Brooksidc Co«age Charity Cluic;tmas Card Shop- info. for display 20. MesH:'. Scholficld, Rouerls &. Hill - re: Pauletl Charity, Stogursey. Filed :; . 21. Nuclear Electric- Hinkley Point News Nos. ll-15 inc. 22. i\ lagnP:x Electric- lliniJey point News Nos. I0-14 inc. M.!!l..IJJS< ANY OTIIER BUSINESS I. D0g Bye LmYs - it was noted that fitrther progress had not been made with this in case the of the Play Area to he redrawn as a result of the Affordable Housing Scheme being proceeded with. 2. Twinning - it wn:; ltjn·eed this item ue plnced on the agenda of the next meeting of the PC when CUr. \'enn would mnke a rep0rt. 3. Millcnium- it was agreed that the Parish Council would be willing to support any village initiative to mark celebrate the 'millenitm1· and that Uus willingness be communicated to the administrative ;;ecr.:taries of orgnni ::;ations within the pari;; h. -1. l\·leeting' ofthe Pori'>h Council in · it wos confirmed thot the PC would meet on 13th. January, I Oth. 12th. t--Iny, 1-mt. Jul y, 8th. September, and lOth. November. A list of these dates was passed 1\.) CUr. Dale wiU1 a request to book Ute Village Hall on Utese occasions. I. Cone cm wa" c:-:prcs::cd at the npparcnt lack of altemative routes for emergency use, following the road traffic acddent at East Quantox.head on a recent Saturdar moming. It was agreed a letter should be sent to the ('hief<.:on:-;tnble and the Chaismnn tmdertook to speak to the SALC Police Laison Officer. 2. Concerning th"' proposed meeting with l\lr. Stocks to discuss issues surrotmding stockproofing in I Jn(fi)rcl. 1he Chainnnn soid he had been assured that the National Trust will not go aheod with erecting lence along Ute ,\39 un.lessiuntilthere is n favourable outcome to their fiiend.ly case with the Open Spaces S•ll.'i•.!ty C(lnct!ming the legality of thdr intention. Th.:: Chairmnn dn!'t:cl the IOptn. ··. HOLFORD PARISH COUNCIL A meeting ofthe PARISH COUNCIL will be held on MONDAY 11th. NOVEMBER 1996 at 7.30pm. in the VILLAGE HALL. AGENDA 1. Apologies 2. Matters ofinterest from SCC. 3. Matters ofinterest from WSDC. 4. Public comments on agenda items only. 5. To confinn the minutes of the meeting held on 9th. September 1996. 6. Matters Arising : a} Min. 53/96a Bus Shelter b] Min. 59/96 Memorial Trees c] Min. 58196 Stockproofing in Ho!ford 7. Planning- sub-committee to report. 8. Finance: a] to authorise the following payments : Clerk salary Sept/Oct £100-00 expenses Sept/Oct ..:/ Village Hall-hire May/July/Sept!Nov £30-00 R. Laidler (Mole Valley Fmrs. - creosote) £11-69 b] to ratify the following payment : Audit Commission 1994/95 Audit £87-89 c} To give preliminary consideration to the budget for 1997-98 9. Play Area Matters. 10. Highway Matters. 11. Orchard Regeneration Scheme. 12. Correspondence Received . . 13. Any Other Business- at the discretion ofthe Chairman. 14. Open discussion- at the discretion of the Chairman. P. Brimson Clerk HOLFORD PARISH COUNCIL CHAIRMAN CLERK RLAIDLER P.BRIMSON Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 9th. SEPTEMBER 1996 at 7.30pm. in Holford Village Hall. PRESENT: Dist. Cllr. K. Turpin, Cllrs. R.Laidler, Mrs. C.Taylor, T.Tennant, E.Venn. Also present Mrs. D. Brimson (recording minutes), Mr. L. Taylor (Steward of the Bowling Green), and 3 members of the public. APOLOGIES : Cty. Cllr. Lady E. Gass, Dist. Cllr. Mrs. W. Lovell, Cllrs. T.Ayre, A.Date, Mrs. D. Salvidge and the Clerk (for the first part of the meeting). Minute 50/96 MATTERS OF INTEREST FROM SCC - none reported. Minute 51/96 MATTERS OF INTEREST FROM WSDC Re: Roadside refreshment vendor at lay-by where Stowey Lane joins A39. Dist Cllr. Turpin reiterated the view of the Environment and Community Services committee ofWSDC that it is currently of a mind to refuse any application to renew the Consent. Dist Cllr. Mrs. Lovell had sent a message via the Clerk to the effect that she would be opposed to any move to consider placing toilets on this site. Public comments on agenda items only - concerning the Memorial Trees, the Chairman told Mr. Taylor that policy would be discussed at a joint meeting with Kilve PC at which the National Trust Warden would be in attendance. Minute 52/96 MINUTES ofthe 8th. July meeting were taken as read, having been circulated and, with the insertion of a note to record that Cllr. Tennant left that meeting before item 47/96 was discussed, were signed by the Chairman as a correct record upon a proposal by Cllr. Venn that was seconded by Cllr. Mrs. Taylor. Minute 53/96 MATIERS ARISING a] Min. 42/96a Bus Shelter. The Chairman reported that the presence of a swallows' nest had prevented completion of the creosoting. b] Min42/96b Silk Mill. No reply had been received from LACS to the letter from Holford PC sent on July 18th. c] Min. 40/96 Affordable Housing in Holford. The Chairman outlined the arrangements put in place for the update survey and stated he had informed the Chairman ofKilve PC. The proposed scheme for Holford and Kilve has been placed top of the bidding list drawn up by Mr. Roxburgh of the Rural Housing Trust. Minute 54/96 PLANNING Cllr. Tennant reported for the sub-committee: 3/16/96/003 Mr. Jones, land adjacent to The Lodge No decision from WSDC yet 3/16/96/007 Mr. Youngs, the Ferns, Holford Approved byWSDC 3/16/96/008 Mr. Carter, Holford Glen garage- satellite dish No objections from Holford PC Minute 55/96 FINANCE The following payments were authorised : Clerk salary July/August £100-00 proposed by Cllr. Venn seconded by Cllr. Mrs. Taylor expenses July/August £15-15 proposed by Cllr. Venn seconded by Cllr. Mrs. Taylor. Minute 56/96 PLAY AREA MATIERS It was reported that copies of the letter from the Chairman to all who live near the Play Area had been kindly distributed by Cllr. Date. Minute 57/96 HIGHWAYMATIERS 1. Traffic calming- it was reported that Mr. Dyte is hoping to be able to arrange to have some lining placed on the A39 through Holford during this financial year even ifthere is not the money available for more ofthe calming measures he has agreed to put in place. 2. Main road signs- the non appearance of these signs and the white lining at the south end of Back Lane will be followed up. 3. Bollards by 'Glenside' - the Chairman reported that the owner of' Glenside' claimed ownership of the verge and maintained that the Hydrant and other signs are on her land. Apparently sec agree. CUrs. considered the case unproven but decided against pursuing it further. 4. Proposed repairs to first 50 metres ofbridleway to Hodders Combe -the material made available by SCC was deemed by Lady Gass (owner ofthe land) to be unsuitable by virtue of its colour. It was reported that the Quantock Warden Service may be able to supply material from a local source and thus compatible colourwise and that they will try to improve/repair the drainage to the area in question. 5. Road markings at/near junction of Stowey lane and A39 - CUr. Mrs. Taylor said she had written personally about this matter but the reply she received suggested that the Area Highway Authority did not share her views that a problem existed. CUrs. were of the opinion that there is a problem here and the Chairman said he would speak to Mr. Dyte about it. 6. Parking of vehicles on LACS land but which obstruct the southern entrance to Back Lane. Dist. CUr. Turpin said he had left a message with the LACS about this. Minute 58/96 STOCKPROOFING IN HOLFORD AND RESTRICTIONS TO ACCESS BEYOND CO MBE HOUSE HOTEL - It was reported that at the site meeting held on July 18th., Cdr. Ingram had stated he is in favour of cattle grids being installed in Holford because (in his opinion) the A39 fence will be erected sooner or later. The Parish Council continue to oppose this plan but will look at possible sites in case it does materialise. Those present at the site meeting had walked the path between the Bowling Green and Combe House and had heard that Mr. Trebble will permit vehicles to turn on his land until there is no further need for this to happen. Meanwhile 'No Access/No Through Road' signs will be installed in a suitable position further down the road. The Parish Council has received a letter from the owners of Mare's Pool lodging their objection to the proposal to instal a grid close to their home and Cdr. lngram has agreed to look at all possible sites and then contact the Parish Council - he insisted that the purpose behind the proposals is that of stockproofing and he gave an undertaking not to act until he had received a response from the PC. Minute 59/96 MEMORIAL TREES - the Chairman reported a site meeting had been· arranged jointly with Kilve PC . Mr. Beazely, the National Trust Warden, was not able to attend but will be present at a future meeting of both Parish Councils when a management policy will be agreed. Minute 60/96 CORRESPONDENCE RECEIVED and circulated unless noted otherwise: 1. SCC Env. Dept. - Milestones Statement 2. SCC Education Services re: appt. of Governor, Danesfield School. 3. sec Emergency Planning- request re: names of contacts. 4. WS Atkins South West- info. re: highway maintenance. 5. WSDC Orchard Regeneration Scheme - to be placed on agenda for next meeting. 6. NALC 'Local Council Review' for July 1996 7. SALC - info. 8. Oaks Millenium Trust - info. 9. Audit Commission- info. for Clerk. 10. Environment Agency- Customer Charter. 11. European Parliament - newsletter. 12. Avon & Somerset Police Authority: a] Annual Report 1995-96 b] 'Architectural Liason' 13. SCC Conservation group - info. re: Gypsies & Travellers. 14. South West Provincial Employers - info. re: Clerk training 15. Taunton & Somerset NH Trust- notice re: AGM 16. Magnox Electric- Hinkley Point News Nos. 7,8,9. 17. Nuclear Electric- Hinkley Point News Nos. 6,7,8,9,10. Minute 61/96 ANY OTHER BUSINESS 1. Circulation of Correspondence Received -it was agreed that Cllrs. should only keep items for one week maximum and that notification of meetings/events that arise between Council meetings should be by telephone. 2. It was confirmed that Mrs. A. Carter is still the coordinator of 'Neighbourhood Watch'. Open Discussion 1. Stowey Lane/A39 junction- it was observed that frequent obstruction of this junction by parked vehicles is an indication that some kind of hatching is needed. 2. The lack of clarity and detail on the new design of signposts was commented on. 3. Road markings in other parts of the County were commended and said to be better than in West Somerset. The Chairman closed the meeting at 8.50pm. HOLFORD PARISH COUNCIL A meeeting of the PARISH COUNCIL will be held on MONDAY 9th. SPTEMBER 1990 at 7.30pm. in the VILLAGE HALL. AGENDA 1. Apologies. 2. Matters of interest from SCC. 3. Matters of interest from WSDC. 4. Public comments on agenda items only. 5. To confirm the minutes of the meeting held on 8th. July 1996. 6. Matters Arising : a] Min.42/96a Bus shelter b] Min.42/96b Silk Mill c]Min.40/96 Affordable Housing in Holford 7. Planning - sub-committee to report. 8. Finance - to authorise the folloV'iing payments : Clerk salary July/August £100-00 expenses July/August jls--t.r 9. Play Area Matters 10. Highway Matters 11. Stock1Jroofing in Holford and restrictions to access beyond Combe House Hotel- Chainnan to report on site meeting. 12. Memorial Trees 13. Correspondence received [.t Any Other Business- at the discretion of the Chainnan 15. Open DisClL-,sion- at the discretion of the Chairman P. Brimson Clerk HOLFORD PARISH COUNCIL CI-IAIRMAN CLERK R. LAIDLER P. BRIMSON Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 8th. JULY 1996 at 7.30pm. in Holford Village Hall. PRESENT : Dist. Cllrs. Mrs. W. Lovell & K. Turpin, Cllrs. T. Ayre, A. Date, R. Laidler, Mrs. C. Taylor, T. Tennant, E. Venn. Also present P. Brimson (Clerk), L. Taylor (Steward of the Bowling Green) and 3 members of the public. APOLOGIES : Cty. Cllr. Lady E. Gass, Cllr. Mrs D. Salvidge . .Minute 38196 MATTERS OF INTEREST FROM SCC- none reported. Minute 39/96 MATTERS OF INTEREST FROM WSDC 1. Gypsy sites - none have been allocated to the West Somerset District. 2. Stockproofing - a meeting is to take place at Holford Car Park on Thursday 18th. July 1996 at 11.30am. 3. Licensing of' Snacks' vendors -reported under Matters Arising (Min. 42/96c) 4. Road signs - these are promised within one week from now. 5. Traffic calming- the hope is that work will begin on this before the end ofthe year. Public comments on agenda items only - there were none. Minute 40/96 The Chairman introduced JUSTIN ROXBURGH, Secretary of the West Somerset Housing Association and Assistant Regional Director of the Rural Housing Trust. lvlr. Roxburgh said the Rural Housing Trust is a national charity set up 21 years ago and the West Somerset Housing Association is its local arm; 150 houses having been developed over the last 8 years in this area. The Trust only works in villages and the background to the need for affordable housing is: I. No council housing is available 2. A lack of affordable properties for rent. 3. Holiday homes pushing up housing prices. Section 106 of the Town & Country Planning Act (1990) states that houses built by the Trust \Vill be available for local people for ever. Three ingredients make up the choice of an area for this kind of development : 1. Need- the last survey in Holford & Kilve was 18 months ago when 6 registrations of interest were made. lvlr. Roxburgh suggested an update survey be carried out under the auspices of the Parish Council. 2. Site - one has been identified in Holford though no negotiations have taken place. 3. Funding- a new bid is to be made in September and, due to some reserves being available to boost the financing of the project, there is a good chance of success. In answer to questions, lvlr. Roxburgh said : a] 2 housing units is the bare minimum, the usual is 4,5 or.6 though 14 have been done in Watchet b] if a house is vacant and no villager wishes to rent it, then a wider area can be canvassed. c] no right to buy exists or is likely. Shared ownership (up to 49%) is possible though there have been few takers for this option in this area. d] there are no age restrictions but no special needs accommodation either. e] 3 bids will be made in September -Holford, Crowcombe and Monksilver. t] the Trust does have the option to purchase properties on the open market though.this is not often exercised. g] the cost of moving the Play Area would be met by the Rural Housing Trust. - t All Cllrs. were in favour of an update survey and the Clerk was asked to arrange for a note to this effect to be placed in the Parish News. Mr. Roxburgh undertook to send relevent letters and posters to the Clerk. Minute 41/96 MINUfES ofthe meeting held on Monday 13th. May 1996 were taken as read, having been circulated, and signed by the Chairman as a correct record. Minute 42/96 MATIERS ARISING a] Min.30/96a Bus Shelter. The Chairman said creosoting has started and will be continued. Cllr. Mrs. Taylor offerred to help. b] Min.30/96d Silk Mill. Correspondence from LACS was read out and it was resolved upon a proposal by Cllr. Tennant and seconded by Cllr. Venn that a reply be sent making the following points : 1. the matter of warning signs to be fixed to the entrance gates is considered by the Council to be urgent and separate from discussions about the longer term future, 2. the Council approves the principle ofrenovation and/or making safe the Silk Mill and applauds the exploration ofgrant aid which could support this work but, though it does not have any resources to commit to a joint scheme for renovation or leasing, it does want to support the idea in whatever way it can. c] Min.37/96 - Licensing of' Snacks, vendors. It was confirmed that both vendors operating within the locality do have WSDC licences and that they are permitted to use generators. The licences run from March to September. Following discussion, the Clerk was asked to write to WSDC expressing the following concerns and recommending that the licence for vending at the Stowey Lane lay-by is not renewed: 1. Access to and from Stowey Lane is resricted by vehicles parked to enable their occupants to purchase and consume refreshments. 2. Notices placed on the verges advertising refreshments interfere with the sight-line of drivers of vehicles leaving Stowey Lane to join the A39. 3. Health and hygiene considerations arising from the consequences of a lack of toilet facilities at this lay-by. 4. Children play in this area unaware that a roadway passes through the lay-by. 5. Much litter is being left in the area and the rubbish which is left in plastic sacks is scattered when wild animals break open the sacks. 6. Trading from this site is taking away business from businesses in Holford village where refeshments can be purchased without any of the problems that accompany trading from the the survival of these businesses is important to the commwlity throughout the year. 7. Noise from the generator which produces electrical power for the vendor creates a disturbance to residents in the W odlands farmhouse area. Minute 43/96 PLANNING Cllr. Tennant reported for the sub-committee: 3/16/96/003 Mr. Jones, land adjacent to The Lodge No decision from WSDC yet 3/16/96/005 Mr. Carter, Fairway, Holford Now approved by WSDC 3/16/96/007 Mr. Youngs, The Ferns, Holford No objections from Holford PC Minute 44/96 FINANCE The following payments were authorised : Clerk salary May/JW1e £100-00 proposed by Cllr. Venn seconded by Cllr. Ayre expenses May/JW1e £15-10 proposed by Cllr. Venn seconded by Cllr. Ayre back pay April £22-81 proposed by Cllr. Venn seconded by Cllr. Ayre 32 3 l'vfihute 45/96 PLAY AREA MATIERS it was reported that a hole - made by children - has reappeared in the hedge bordering Portway Lane. It was agreed that a letter be sent to all householders in the Green Close area informing them of the risks to children and of the responsibilities of the Parish Council over the Play •.<\rea. The Parish Council would h;:i.\ie to close the Play Area if children persisted in making holes in the hedge. Cllr. Ayre agreed to put stakes in the hole and block it up. l'vfinute 46/96 HIGHWAY MATTERS a] The Chainnan reported on the site meeting with Mr. Dight and Mr. Shattock and thci contents of Mr. Dight' s letter were read out. b] Re: the bollards adjacent to Glenside, it was agreed the Chainnan should visit the owner in an attempt to clarify and resolve the issues. c) Re: the ditch west ofGlenside. The Chairman undertook to contact Mr. Dight concerning ownership, said to be Mr. Anthony Watts. d) Restrictions to access beyond Combe House Hotel- a site meeting will take place on Thursday 18th. July. e] Hedge cutting bordering A39 road- it was reported this will be done again in early September. t] Entrance to Stowey lane from A39 road -it was stated that clearer road markings are needed. The Chainnan undertook to take this up with Mr. Dight...... t-1 ell;. otl- .. .1-... <.\.. Minute 47/96 SCC PROPOSED AGENDA FOR STOCKPROOFING IN THE VILLAGE. not-- r., The Chainnan announced that sec via the Joint Advisory Cte. wishes to look again at stockproofing and has invited opinions from Holford PC at the meeting on Thursday 18th July. It was agreed that the Parish Council disapproves of stockproofing in the village. Minute 48/96 CORRESPONDENCE RECEIVED and circulated unless noted otherwise. 1. SCC Social Services Dept.: Community Care Plan 1996/97 Summary 2. SCC Education Cte. -minutes. 3. SCC Env. Cte. - mins. re: Quantock Hills AONB Management Plan. 4. SCC Env. Dept. 'Environment Update 96' 5. SCC Env. Dept. - Parish Councils Newsletter 6. SCC Twinning notes No. 23 7. Somt. Wildlife Trust- notice of Annual Meeting ofQuantock Deer Forum 8. Somt. Area Health Authority - Physical Activity Group information. 9. Avon & Somerset Constabulary- info. 10.NALC -'Local Council Review' for May 1996 ll.SALC - info. 12.Community Council for Somerset- posters and info. 13.Environment Agency - Data collection survey request. 14.Audit Commission- info. for PC treasurers :retained by Clerk 15.Health & Safety Executive- Relicencing ofNuclear Power Generators: report 16.Nuclear Electric- Hinkley Point News Nos. B2, B3, B4, B5 17.Magnox Electric - Hinkley Point News Nos. A2, A3, A4, A5, A6 18.Countryside Commission- 'Village Design': publicity l9.Messrs. Glasdon- environmental seating info. Minute 49/96 ANY OTHER BUSINESS 1. Memorial Trees - it was agreed this item should be placed on the agenda for the next meeting. 2. Holes in the Bowling Green- it was reported these ha\'e been filled but reappeared very quickly. Open Discussion Dead trees at back of Hodderscombe Lodge - l'vfr. Beazley is arranging to have these cut out. The Chainnan closed the meeting at 2213 HOLFORD PARISH COUNCIL A meeting of the PARISH COUNCIL \Vill be held on :MONDAY 8th. JULY 1996 at 7.30pm. in the VILLAGE HALL. AGENDA 1. Apologies. 2. Matters of interest from SCC 3. Matters of interest f:i"om WSDC 4. Public comments on agenda items only. 5. Mr. J. Roxburgh, Secretary ofthe West Somerset Housing Association and Assistant Regional Director ofthe Rural Housing Trust. 6. To confmn the minutes of the meeting held on 13th. May 1996 7. Matters .Arising : a] l'vfin.30/96a Bus shelter b] Min.30/96d Condition of Silk Mill c) Min.37/96.l Licensing of'Snackc:;' vendors at lay-by 8. Ph:mning - sub-committee to report. Finance- to authorise the following pay1nents: Clerk salary May/June £100-00 expenses May/June back pay April 1996 £22-81 I 0. Play Area matters 11. Highv;·ay matters 12. sec proposed agenda for stockproofing in the village 13. Correspondence received 14. Any Other Business- at the discretion of the Chairman 15. Open Discussion- at the discretion ofthe Chairman. P. Brimson Clerk 1-IOLFOR.D PARIS!-! CO'UNCIL Cl lAIR MAN CLERK R. L\IDLER P. DRllvtSON f'..linules o!"the ANNUAL Pt\RISIII\IEETJN<.J held oni\IONDAY 13th.l\·IAY 1996 ot 7.30pm. in I k•lro1cl \"illage llnll. PRESENT: Dist. l'llr. K. Ttnrin. Cllr". T. Ayre, R. Lnicllcr, 1\lrs. D. Snlviclge, T. Term:mt, E. Venn. Also present P. Brin1son IClc1 1: J. L. Tnylor ( Slcwarcl of Ihe Bowling Green) nnd ) members ul"lhc public. ;\I'ULO\..ilES: Cly. Cllr. Lady E. Ga.:;s. Uh-.. A. Dare, Mrs. C. Taylor. I. f'..linnles nrthe Anrnral Pari<>h 1\lcding held onl\londny 151h. 1\lay 1995 were lnkcn :1s ha\"ing been circulaled lo c-<•Jmcilll'ls nncl puulidy displayed, ancl signed uy Ute Chairman as a correct reco1d upon a prop1)sal by Cllr. Venn secPnded hy Cllr. Tennant. 2. ·n,c Chairman J,!:JVC his lef'llll rl•r Ihe 'The pnst ycnr slar bl with a newly clcclccl group of councillors nnd a vacancy, the \'ncnncy being lillcd by Ihe l·ooplinn c1r 1\ lr. AI an The Councilmcl 0n six occac;i11n<> anrl discussed a vmiely oflopics. It has been resolved lo make nn npplknliun lo inlroducc cl"!! fcH1ling hye laws to the flowling Green and Play i\ren. l11e flowlinr Ci1cen lms been enhanced by the plnnling of a scnrlel onk tree. 11 disnppoinling lo hear lhallhe ,·illagc ;._yet to be fimclcd for on nlfordable housiug scheme. Prog1e"s in Ute lrnllk mnller W:J!' pniJlrully slow bul we must keep trying to make our \·icws knowu. Fh·e planning npplicnlion!' were consich:rccl. Fi1mlly my lhnn\5 lo all 0n nnclon·rhc t"01111cil wlw have helped in the numing or the •)flhe for which we ha,·c been chrrrgccl.' 3. T. f'..lr. 13en71ey, National T111"t \\'mden, was inlrocluced uy the Chairman and addressed lhe meeting, beginning by slnlinp, he has m·crsighl on estale rmtllers ancl n small policing role in enforcing N. T. bye laws. o\·er nllClut 300 :teres in lhc llolrord area, mostly on Woodlands Hill and Longslonc llill. llc !'aiel he wnnlccllo his knowleclge oflhe history oflhe Trees ancl tnke lhe \'iews orthe Council conccming !heir future mnnagement. Mr. Bea71ey stntecllhere are nl presenl 11 5 Pine mu! R onk-; nt the silc his inclination is lo thin the pines to f.1vour U1e oaks. "lltc follnwing poinls we1e conlrilllllccl: a] Ihe frees represent a jninl llollillll mu I l(ilve lllt:IIHllinl it must be and looked afier as \\"CIJ ns possible. h] Ihe a::.hcs of some pari-.hPuers are st·allerccl iu Ihe ore a. t•) sr,mc thinning to<'k plnce about 15 years ngo. d) lhc o\"eraiJ appeawnce oflhc me The Ch:ri111r:r11 dn!'ccl lhe lncding at "pm. {fb; 12. rt.. 'l '{1 320 HOLFORD PARISH CO.UNCIL CHAIRMAN CLERK R. LAIDLER P. BRll\.1SON t-.·tinutes of the ANNUAL MEETING of! lolford Parish Council held on MONDAY 13th. MAY 1996 at 8.l5pm. in the Village Hall. PRESENT: Dist. Cllr. K. Turpin, Cllrs. T. Ayre, R. Laidler, Mrs. D. Salvidge, T. Tennant, E. Vetm. Also present P. Brimson (Clerk!, L. Taylor (Steward ofUte Bowling Green) and 3 members of the pitblic. APOLOGIES: Cty. Cllr. Lady E. Gass, Cllrs. A. Date, Mrs. C. Taylor. Minute 24196 ELECTION OF CHAIJU..LAN, with Cllr. Vetut in the Chair. It was resolved upon a proposal by Cllr. Ayre and seconded by CUr. Mrs. Salvidge that Cllr. R. Laidler be Chainnan ofthe Council. Cllr. Laidler then signed the Declaration of Acceptance of Office and took the Chair. Minute 25i96 ELECTION OF VICE-CHAIRMAN -it was resolved upon a proposal by Cllr. Ayre and seconded by Cllr. Mrs. Salvidge, that Cllr. E. Verm be Vice-Chairman of the Comtcil. Mirmte 26/96 APPOINTMENTS- Councillors approved unanimously the following appointments: 1. Plarming sub-committee- Cllrs. Mrs. C. Taylor, T. Termant 2. Representatives on the Village Hall Cte. - CUrs. R. Laidler, Mrs. C. Taylor 3. Steward ofthe Bowling Green - L. Taylor 4. Representative on the Hinkley Point Local Laison Cte. - Cllr. T. Ayre 5. Representative on the Emergency Planning Cte. - Cllr. T. Ayre Public cements on agenda items - Utere were none r-.finute 27i96 MATTERS OF INTEREST FROI\1 SCC - none reported. Minute 28/96 t-.IATTERS OF INTEREST FROM WSDC- Dist. Cllr. Turpin stated that all the district council committees were in the midst of a restructuring process at present. l\1int!!_e 29/9Q t-.IINUfES of the meeting held on Monday 11th. March 1996 having been circulated, . were taken as read and signed by the Chairman upon a proposal by Cllr. Vem1 and seconded by Cllr. Term ant. Minute 30196 MATTERS ARISING: a] t-.lin.l6/96b Bus Shelter. l11e Chairman reported that the creosote had been purchased and he was proposing to do the work on 25th. May startirtg at 10.30am.- volunteers would be welcomed. b] Mirt.l6/96c Stogursey Alms Houses. Tite Clerk read a letter received from the Steward of the Trustees ofthe Alms Houses. c]I\Iin. 23/96.2 Street Cleaner. Tite Clerk reported on the regulations relating to employment of school attenders as street cleaners on a casual basis. d] t-.lirt.23/96.5 Conclition of Silk Mill- it was stated that neither of the gates which give !private) access to the Silk 1\ till carry any wanling signs and because more stone has fallen recently fi·om ti1e buildir1gs it is potentially dangerous if children stray there. It was resolved upon a proposal by Cllr. Ayre and seconded by Cllr. Vemt that the Clerk write to Mr. Sirl of the LACS advising that, in the interests of salety, wamir1g notices be placed on each gate. eJ 1\lin. Open Discus!'>ion. It was stated that the ditch by the bridge near the factory wall needs clearing to avoid floodir1g. llus to be taken up with the Area Highways marlllger. Minute 31196 PLANNING CUr. Tennant reported for the sub-committee: 3/16/96/003 l\1r. Jones, land adjacent to 1be Lodge Not recommended 3/16/96/005 Ivlr. Carter, Fairway. Holford No objections 3/16/96/001 T. & J. Ayre Ivloorhouse Fann, Holford Now approved Minute 32/96 FINANCE a] It was resolved upon a proposal by CUr. Verm and seconded by CUr. Ayre that ti1e statement of receipts and payments for tile year ended 31/3/96 be accepted as presented. b] The following payments were auti10rised : Clerk salaty March/ April £54-38 proposed by CUr. Verm seconded by CUr. Mrs Salvidge expenses March/ April £36-64 proposed by CUr. Vem1 seconded by CUr. Mrs Salvidge Cornhill Insurance plc 1996-97 premium £117-87 proposed by CUr. Verm seconded by CUr. Mrs Salvidge c] The following payments were ratified : L. Taylor- materials for tree protection ., £2-44 proposed by CUr. Ayre seconded by CUr. Termant Triscombe Nursety- purchase of tree 1 £23-50 proposed by CUr. Ayre seconded by CUr. Tennant SALC - Affiliation fee tor 1996-97 £40-08 proposed by CUr. Ayre seconded by CUr. Termant d] Consideration of subscribing to SPF A for 1996-97- it was resolved upon a proposal by CUr. Tetmant and seconded by CUr. Ayre that £5-00 be paid for this year. e) Clerk's salaty- it was resolved upon a proposal by CUr. Venn and seconded by CUr. Mrs. Sah·idge that from April 1st. 1996 the Clerk's salaty be in accordance witi1 the scale recommended for part time clerks by the NALC and the Society of Local Council Clerks; for 1996-97 tilis would be £600. 33/96 PLAY AREA MA1TERS it was stated that children do use ti1e Play Area though not in large numbers. 'TI1ere is a need for someone ,-.,·ith enthusiasm to oversee upkeep of equipment. I\.finute 3 Minute 3§!96 CORRESPONDENCE RECEIVED and circulated unless noted l. SCC Env. Dept Road Safety Plnn for Somerset 1995-96 2. SCC Env. Dept. Development of a Waste Manageme.nt Strategy for Somerset- booklet 3. SCC Env. Dept. Kill Your Speed Campaign- inforntation +booklets . .J. SCC Env. Dept. Report and Work Programme. 5. SCC Env. Dept. Info. re: 40th. Anniversruy Conference ofQuantock Hills AONB. 6. SCC Env. Dept. IMPS and Public Rights of Way info. 7. NALC 1996-97 Yearbook+ info. 8. SALC Meeting notice + info. 9. Somerset Rural Development Area- 1995 Arumal Review. IO.Quantock Wardens Newsletter. ll.Sevem Estuary Strategy- info. l2.Avon & Somerset Police Authority- Arumal Policing Plan 1996-97 l3.HSE - Relicensing of Nuclear Power Generators - info. l4.Nuclear Electric- Hinkley Point News Nos. 228,229,230,A1,B1 15.Kidney Fotmdation- Great British Tea Festival- info. 16. West Somerset Carrioge Driving for the Disabled - request .for volunteers. l7.Royal Bath & West of England Society- Bath & West Show poster for display. 18.SPFA- info re: 2nd. Bi-ennial Seminar. 19.Southem National Bus Co.- Bus services from 15/4/96 20.Mr. K. Lowder -letter re: bus services through Holford. Clerk to make further enquiries. Minute 37/9§. ANY OTHER BUSINESS l. Re: 'Snacks' at the lay-by, Dist. Cllr. Turpin undertook to check that the vendors are licensed. 2. Re: damage to grass area at lay-by at A.39/Stowey Lane intersection- the Clerk reported that the Area Highways Manager was going to have words with the contractor responsible for this. Open Dicussion I. Mr. R. Wrightson informed those present about work bn the bells in Holford church including the purchase and installation of a sL-.th bell. He said Mrs. S. Richards would be commissioned as Tower Captain on 26th May at 6.30pm. 2. Concerning questions of hygiene and toilet facilities at the lay-bys where food is sold, it was stated that the stalls were considered to be 'Take Aways' and both purchasers and sellers should take their rubbish away with them. 3. Concerning the gate to restrict access to vehicles beyond Combe House Hotel, it was clarified that tlus would be sited beyond Combe House. The Chairntan closed the meeting at 9.50pm. HOLFORD PARISH COUNCIL The ANNUAL PARISH MEETING, at which all local may attend and raise any matter they wish, will be held on MONDAY 13th. MAY 1996 at 7.30pm. in HOLFORD VILLAGE HALL. AGENDA Apologies for absence. . 1. Minutes ofthe meeting held on Monday 15th. May 1995 2.. Chairman's Report 3. Any other matters raised by the public. 4. Mr. T. Beazley- National Trust Warden The ANNUAL METING ofthe PARISH COuNCIL will be held on MONDAY 13th. MAY 1996 in the Village Hall at the conclusion ofthe Annual Parish Meeting. AGENDA Apologies for absence. M· 1. Election of Chairman and signing of Declaration ofAcceptance. 2. Election of Vice-chairman 3. Appointment ofplanning sub-committee. 4. Appointment oftwo representatives to sit on the Village Hall <;ommittee. 5. Appointment of Steward ofthe Bowling Green. 6. Appointment of a representative to the Hinkley Point Local Laison Committee. 7. Appointment of a representative to the Emergency Planning Committee. 8. Matters ofinterest from SCC. 9. Matters ofinterest from WSDC. 10. Minutes ofthe meeting held Monday 11th. March 1996. 11. Matters arising : . a] Min.16/96b- Bus shelter. b] Min. 16/96c- Stogursey Alms Houses. c] Min. 23/96.2- Street cleaner. 12. Planning- sub-committee to report. 13. Finance : a] Statement ofreceipts and payments - copy attached. b] To authorise the following payments : Clerk salary March!April £54-38 expenses March!April ./36-t* Comhill Insurance plc -premium for 96-97 £117-87 c] To ratify the following payments : L. Taylor - materials for tree protection £2-44 Triscombe Nursery- purchase oftree £23-50 SALC- affiliation fee for 1996-97 £40-08 d] To consider subscribing to the SPFAfor 1996-97 e] Clerk's salary- new scale. · 14. Play Area Matters. 15. Highway Matters- to include consideration of vehicular access restriction beyond Combe House Hotel. 16. Royal British Legion - Great British Poppy Chain Appeal. 17. Correspondence received. 18. Any other business - at the discretion of the Chairman. 19. Open discussion- at the discretion of the Chairman. P. Brimson - Clerk ]//, HOL.FORD PARISH COUNCIL CHAIRMAN CLERK R. LAIDLER P. BRllviSON Minutes of a meeting ofHOLFORD PARISJT COUNCIL held on MONDAY 11th. MARCH 1996 at 7.30pm. in the Village Hall. PRESENT :Cty. Cllr. Lncly E. Gass. CUrs. T. Ayre, A. Date, R. Laidler, Mrs. D. Salvidge, Mrs. C. Taylor T. Termant, E. Venn. Also present P. Brimson (Clerk), I •. Taylor (Steward of the Bowling Green) and 4 members ofthe public. APOLOGIES : Dist. Cllrs. Mrs. W. Lovell & K. Turpin. Minute 13/96 MATTERS OF INTEREST FROM SCC- Cty. Cllr. Lady Gass reported that: 1. The new 1st. School at Williton is now open. 2. Mr. Symes ofthe Highways Dept at Williton is to retire but will be replaced. The depot will continue but some matters may be dealt with by the WSDC. Minute 14/9_§. MATTERS OF INTEREST FROM WSDC - no items reported. Public comments on agenda items only - no comments made. Minute 15/96 MINUfES OF THE LAST MEETING were taken as read, having been circulated, and signed by the Chairman upon a proposal by Cllr. Venn and seconded by Cllr. Tennant. Tite Chairman ·also confirmed it is in order for minutes to be proposed and/or seconded by Cllrs. who were not present at a meeting provided they have made endeavours to ascertain that the minutes are a correct record. Minute 16/96 MATTERS ARISING a] Min. 09i96 Dog fouling bye laws. '!be Clerk reported that the application will now proceed. b] ?vlin. 10/96 Bus shelter. Tite woodwork awaits treabnent with creosote. Concerning Ute ·window, Cllr. Verm displayed a sample of high impact acrylic and stated that sufficient material to cover the window would cost about £20. It was resolved upon a proposal by Cllr. Ayre and seconded by Cllr. Tennant that sufficient ofthis matelial be purchased. c) J'vlin. 11196.1,1 Stogursey Alms Houses. Cty. Cllr. Lady Gass (Chair ofthe Trustees) explained that the proposed change to the Tmst Deed would enable residents from Stringston, Holford, Kilve & East Quantoxhcad to qualify for npplication for accommodation. Tite Clerk was instructed to reply to the Steward of the Tmst stating thnt the Parish Council would welcome the proposed extension to Ute area of benefit. d) l'vfin. 12/96.1 Hunt followers vehicles in Hodders Combe. The Chairman reported he had spoken to Mr. Fewings who said he must hnve vehicle registration Nos. before he could do anything about it. Minute 17/96 PLANNING - Clr. Tennant reported on the applications received: 3/16/96/001 T. & J. Ayre, Moorhouse Fnnn No objection 3/16/96/002 Mr. & Mrs. M. Beaton, llte Dye House No objection (now approved) 3/16/96/003 Mr. Jones, hmd adjacent to Tite Lodge N e/.£c. i'.t/"""' .:11!-&- Minute 18/96 FINANCE a] The following payments were auU10rised: Clerk salary Nov/Dec .J £54-38 proposed by Cllr. Termant seconded by Cllr. Verm expenses Nov/Dec .J £38-95 proposed by Cllr. Termant seconded by Cllr. Verm Holford Village Hall - hire ) £45-00 proposed by Cllr. Termant seconded by Cllr. Verm b] Ajoint circular from NALC and the Society of Local Council Clerks giving details of impending changes to Clerks' salaries, was distributed to Cllrs. for discussion at the next meeting. Minute 19/96 HIGHWAY MATIERS 1. The letter received from Mr. Symes was read out. It was resolved upon a proposal by Cllr. Verm and seconded by Cllr. Mrs. Taylor U1at letters be sent to Tom King and Lady Gass (as Cty. Cllr.) expressing the concern of the Parish Council over the need for traffic calming measures. It was further resolved upon a proposal by Cllr. Ayre and seconded by CllrTermant that, meanwhile, Cllr. Verm irlvestigates possible methods of traffic calmirlg. L.. 1::- t.,JdL 2. Concernirlg the plastic bollards Gembe, the Chairman undertook to discuss this issue with Mrs. Thatcher. 3. The letter received from the Fairfi.eld Estate agent was read out and it was resolved upon a proposal by Cllr. Date and seconded by Cllr. Mrs. Taylor, that the Clerk writes to Lady Gass seekirlg permission to make up the first 15 metres of the bridleway mto Hodders Combe to good condition, usirlg whatever materials are recommended by sec. 4. Road signs- it was reported that the village name sign to the east of the village is now in place. 5. It was reported that the pot holes on the road to Alfoxton Park have now been fi.lled. Minute 20/96 PLAY AREA !\.1ATIERS. It was reported that : 1. the see-saw is awaiting repair. 2. the hedge has now been trimmed. Mirmte 21/96 KEL TING RES ER YE. Letters from the Director of the Somerset Wildlife Trust and the Chairman of the Quantock Deer Management & Conservation Group were read out. The views of the volunteer Reserve Manager (Mr. M. Beaton) were irlvited and, following discussion which was open to the floor, it was resolved upon a proposal by Cllr. Date that a reply be sent stating that the Parish Council, while sympathising with the aims of the Somerset Wildlife Trust irl general and with the present difficulty with deer damage in the Kelting Reserve irl particular, is unable to comply with the request to be a participant in what is - in this village - a highly controversial matter. 3 abstentions were recorded irl this vote. Minute 22196 CORRESPONDENCE RECEIVED and circulated unless noted otherwise : 1. SCC Env. Dept. Highway Maintenance Performance Review 1994-95 2. SCC Env. Dept. Development of Waste Management Strategy for Somerset - information. 3. WSDC Rural White Paper- information. 4. WSDC Noise Disturbance- enquiry. Clerk had responded 5. SCC Education Dept. - School Governors information. 6. SALC -notes & information. · 7. Community Cotmcil for Somerset - invitation to subscribe. 8. SPFA - subscription request. Item to be placed on agenda of next meeting. 9. Severn Estuary Strategy - information 10. European Parliament News. 11 . West Somerset Rural Housing Association- Clerk to reply. 12. SCC Env. Cte. - Southern National Bus Service route 15 information. 13. Royal British Legion - Great British Poppy Chain Appeal. For discussion at next meeting. 14. Nuclear Electric: a] Hinkley Point News Nos. 224, 225,226, 227 b) Nuclear Safety Newsletter. 1.5. Wessex Water plc- merger information. 16. Mr. M. Beaton- Dog fouling in Back Lane. Clerk to write to WSDC requesting sweeping. 17. WSDC - Guidance Notes for Applications for Capital Projects. 18. Messrs. Glasdon - Litter Bin publicity 19. SALC- A Guide to 'Ramblers Access to the Counbyside Bill'. Minute 23/96 ANY OTHER BUSINESS 1. A request had been made by the Swash family and Mr. Trebble that vehicular access be restricted from beyond Combe House Hotel. As it is a bridleway, the suggestion is that it is closed offto motor traffic. WSDC were said to have no objection to to a sign indicating that it is a bridleway. 'This item to be placed on the agenda of the next meeting. 2. An enquiry was made concerning the minimum age required for a parish street cleaner. The Clerk was asked to investigate. 3. That part ofp ath 10.14 behind the bridge was stated to be in worse condition now than when first reported as needing attention. Work on this was described as being 'in hand'. 4. That part of path 10.28 behind Col. Grand field's house was reported as requiring attention. The Clerk was asked to write to Mr. Thomas at WSDC asking for action. 5. It was reported that frost has worsened the condition of the Silk Mill. 6. The car park- although enlarged - was stated to be still too small and cars are being left in places which result in difficult access through the village. The Chairman said the position should be reviewed in one year. 7. Thank were offered to Mr. L. Taylor for obtaining and planting the scarlet oak tree on the Bowling Green. 8. It was stated that lambs are being killed on the Quantock Hills and that notices are needed. The Chairman undertook to contact the Warden about this. Open Discussion 1. It was stated that the ditch on the corner of the entrance to Hodders Combe needs clearing to avoid flooding. 2. It was stated Utat Holford Parochial Chwch Council would not be submitting requests for a burial grant from the Parish Council in future. 3. In answer to a question about any future plans for the Silk Mill, Mr. G. Sirl (Head of West Country Operations for LACS) replied "None at all". The Chairman closed Ute meeting at 9.50pm. HOLFORD PARISH COUNCIL ACCOUNTS 1995-96 RECEIPTS DATE PARTICULARS 1 April 95 Balance brought forward 337-81 12 May 95 WSDC Precept _1000-00 £1337-81 PAY1viENTS DATE PARTICULARS 3 April 95 L. Taylor - posts for Bowling Green 9-17 3 April 95 SALC - affiliation fee + stationery 46-94 15May 95 P. Brimson- March! April salazy 54-38 expenses 16-60 15 May 95 Cornhill Insurance plc- annual prerniwn 119-92 10 July 95 P. Brimson- May/JW1e salazy 54-38 expenses 33-28 10 July 95 Holford PCC - burial grant 39-60 11 Sept 95 P. Brimson- July/Aug salazy 54-38 expenses 19-80 11 Sept 95 SALC - Com1cillor training 10-00 13 Nov 95 P. Brims on - Sept/Oct salazy 54-38 expenses 16-65 12 Dec 95 L. Taylor - posts for Bowling Green 19-76 8 Jan 96 P. Brimson- Nov/Dec salary 54-38 expenses 16-10 11 Mar 96 P. Brimson- Jan/Feb salary 54-38 expenses 38-95 11 Mar 96 Holford Village Hall - hire 45-00 11 Mar 96 Triscombe Nurseries -tree 23-50 11 Mar 96 L. Taylor- timber for tree protection 2-44 783-99 31 Mar 96 Balance at bank 553-82 £1337-81 This statement which is subject to examination by the District Auditor, is submitted to the Paiish CoWlcil for debate. P. Brimson, Treasurer 1st aprill996 HOLFORD PARISH COUNCIL A meeting of the PARISH COUNCIL will be held on MONDAY 11th MARCH 1996 at 7.30pm. in the VILLAGE HALL. AGENDA 1. Apologies 2. Matters of interest from SCC 3. Matters of interest from WSDC 4. Public comments on agenda items only 5. To confinn the minutes of the last meeting 6. Matters arising : a] Min.09/96 Dog fouling bye laws b] Min.l 0/96 Bus shelter c] Min. 11/96.14 Stogursey Alms Houses 7. Planning- sub-committee to report: 8. Finance: a] To authorise the following payments - Clerk Salary Jan/Feb £54-38 Expenses Jan/Feb Holford Village hall .. hire for meetings £45-00 b] To take note of forthcomi.rtg changes to the basis for calculating the Clerk's salary 9. Highway Matters 10. Play Area Matters 11. Kelting Reserve 12. Correspondence received 13. Any Other Business- at the discre;tion of the Chairman 14. Open discussion - at the discretion. of the Chairman P. Brimson Clerk sr( HOLFORD PARISH COUNCIL CHAIRMAN CLERK R. LAIDLER P. BR.l:M:SON- Minutes of a meeting of HOLFORD PARISH COUNCIL held on MONDAY 8th. JANUARY 1996 at 7.30pm. in the Village Hall. PRESENT: Dist Cllr. K. Turpin, Cllrs. A. Date, R. Laidler, T. Tennant, E. Venn. Also present P. Brimson (Clerk), L. Taylor (Steward of the Bowling Green) and 2 members of the public. Cllr. Laidler, in the Chair, opened the meeting by recalling the sad loss through death of former Cllr. and member of the Planning sub-committee, Peter Youngs. Brief impromptu tributes were made from the floor relating to the many contributions he had made to the community. APOLOGIES: Cty. Cllr. Lady E. Gass, Dist. Cllr. Mrs. W. Lovell, Cllrs. T. Ayre, Mrs. D. Salvidge and Mrs. C. Taylor. Minute 01196 MATIERS OF INTEREST FROM SCC. None reported Minute 02/96 MATIERS OF INTEREST FROM WSDC. No new items. Public comments on agenda items only - concerning the method used to fix road signs to their posts, tllis was stated to be done with "Signfix" which left the signs easily removable with a hacksaw. The advantages of spotwelding were emphasised. · Minute 03/96 MINUI'ES OF THE LAST MEEETING were taken as read, having been circulated, and signed by tl1e Chairman as a correct witl1 the assurance that he would make an enquiry as to whether it was in order for a Councillor to second a proposal that minutes of a meeting of the Council be adopted, when that Cllr. had not been present at tl1e meeting in question. Minute 04/96 MATIERS ARISING a] Min. 64/95b Hedge bordering A39. This was reported as having been cut and should be receiving regular attention in future. b] Min. 64/95c Street lamp fault reporting. It was reported that Mrs. Fenton had agreed to take charge of this. · c] Min. 65/95 New Age Travellers. Concerning National Trust representation on the SCC Env. Cte. Panel, the Clerk reported that Dist. Cllr. Mrs. Lovell had told him that, because many landowners had an interest in this matter, it was important to avoid preference and to create precedents. However, any landowner will be invited to attend a meeting if an item of significant interest to them is going to be discussed. d] Min.69/95d Road signs. Dist. Cllr Turpin reported that he had taken up the matter of replacement of missing road signs with the Highways Dept. and that he had been asked to obtain from the Parish Council, its views on tl1e priorities which should apply to their replacement. It was agree that the village name signs should be replaced first, tl1en road hazard signs, then signs giving warnings of straying animals. Dist. Cllr. Turpin agreed to relay this information back to Mr. Symes. e] Open Discussion 1. Turning from A39 into Station Road, Williton. The Clerk reported that Dist. Cllr. Mrs. Lovell had informed him that she had passed this problem to tl1e appropriate dept. f] Open Discussion 2. Dangers of horses at dusk if unlit. The Clerk reported that Dist. Clllr. !vlrs. Lovell had informed him that no law prohibits horses being ridden unlit after dark. However, local police would visit cases reported to them, on safety grounds. Minute 05i96 PLANNING Cllr. TeMant reported on the amendment to plans submitted on behalf of Mr. & Mrs. McGrath. This application has now received approval. Minute 06/96 ·FINANCE a] The following payments were authorised: Clerk Salruy Nov/Dec / £54-38 proposed by Cllr. Tennant seconded by Cllr. Venn Expenses Nov/Dec ,- £16-10 proposed by Cllr. Tennant seconded by Cllr. Venn b] The follmving payment was ratified : L. Taylor posts for Bowling green ...-£19-76 proposed by Cllr. Venn seconded by Cllr. Date c] Precept for 1996-97. The Clerk presened a dmft budget for the coming year and it was resolved upon a proposal by Cllr. Venn and seconded by Cllr. Date that the precept for the year 1996- 1997 be set at £1000. Minute 07/96 HIGHWAY MA TIERS The Clerk reported that he awaited a full response to his letter and invitation to Mr. Symes; meanwhile white lining ofthe road near the Silk Mill had still not been done. Minute 08/96 PLAY AREA MA TIERS It was reported that the see-saw will be repaired shortly. Minute 0919Q DOG FOULING BYE LAWS - Open di&cussion. A recap. was given of the preparatory work done tov;rards the proposed bye laws and Cllr. · Ve1m said he had spoken to Lady Gass (as owner of the land), the local police, WSDC Environment Dept., the County Solicitor and the Dog Warden. Notice of the intention of the Parish Council has been published in the Pruish News in a special issue distributed to every household and the opportunity for open discussion at this meeting had been publicised. Those members of the public present at the meeting then spoke in f.wour of the proposed bye laws. 1\-Iinute 10/96 BUS SHELTER It was reported that the shelter had been repaired by Mr. Beaton at no cost to the Council. CUrs. expressed their appreciation for this and Cllr. Venn undertook to enquire about the relative merits ofperspex/annoured glass for the window. The Chairman & Cllr. Termant _ agreed to creosote the woodwork. · Minute 11/96 CORRESPONDENCE RECEIVED and circulated unless noted otherwise. 1. SCC Env. Dept. Milestones Report 2. SCC Env. Dept. Cycle Parking info. 3. SCC Env. Dept. Christmas Park & Ride Scheme. Info. had been displayed while relevant. 4. SCC Env. Dept. Notice of proposed road closures in Nether Stowey. For public display. 5. SCC Education Dept. Notice of appointment of LEA Governor at Williton Schools. 6. SCC TEC Bulletin No. 9. 7. SCC Emergency Planning Info.- passed to CUr. Ayre. 8. WSDC Draft Register of Electors - displayed in the Church porch. 9. Somerset Health Commission- a] Corrected copy of Patients charter poster b] Potassium iodate tablets infonnation. 10. SALC Notes & copy of contents ofthe Rural White Paper 11. Avon & Somerset Constabulruy- Information Bulletin No. 5. 12. Victim Support Somerset- request for financ!al support. ·. 13. Shelter Campaign- info. re: meeting on 19/01/96 14. Scho.field, Roberts & Hill- solicitors. Letter re: Stogursey Alms Houses. 15. Nuclear electric- Hinkley Point News Nos. 221,222,223. 16. Advertising material- security posts & barriers. Minute 12/96 ANY OTHER BUSINESS l. It was reported that, on 8th. January 1996, 4-5 vehicles following the Hunt came down Hodders Combe and then went up Dog Pound Lane. The Chainnan said he would take this up with the Huntmaster. _ 2. Mr. L. Taylor (Steward of the Bowling Green) announced that the scarlet oak should be in place by the end of January. 3. It was reported that the house in which Mr. & Mrs. Squires had lived (No. 2 Green Close), has now been empty for some time. Dist. Cllr. Turpin speculated that this may result from an intention to avoid any awk-wardness to new tennants over the (then) proposed transfer of District Council houses to a Housing Association. 4. The Bowling Green was described as 1ooking well but the bridleway near the road is in a poor state because of potholes. The Clerk was asked to write to the Estate Manager ofFairfi.eld Estate expressing the concern ofCmmcillors and of residents who use the bridleway as access to their properties. 5. The title of Bowling Green was confirmed as the correct name to describe the area, in answer to an enquiry from the Quantock Warden. Open Discussion l. It was stated that a robbery had taken place in the car park. It had been teported to the police. .- 2. It was stated that the roads in and armmd Holford had not been swept and are in poor shape. Dist. Cllr. Turpin undertook to take tllis up with the WSDC. 3. Holes which could be a possible danger to children were reported on the Bowling Green. Cllr. Date undertook to attempt rabbit control - ifrabbits were the cause of the problem. The Chairruan closed the meeting at 9.25pm. HOLFORD PARISH COUNCIL A meeting of the PARISH COUNCIL will be held on MONDAY 8th. JANUARY 1996 at 7.30pm. in the VILLAGE HALL. AGENDA 1. Apologies. 2. 1\:fatters of interest from sec. 3. Matters ofinterest from WSDC. 4. Public comments on agenda items only. • 5. Minutes ofthe last meeting . 6. Matters arising : a] Min.64/95b Hedge bordering A39 b] Min.64/95c Street lamp fault reporting. 7. Planning. 8. Finance: a] to authorise the following payments: Clerk salary Nov/Dec £54-38 expenses Nov/Dec j 16-ft'J b] to set the precept for 1996-97 9. Highway Matters. 10. Play Area Matters. 11. Dog Fouling Bye Laws- open discussion. 12. Bus Shelter. 13. Correspondence received. 14. Any Other Business- at the discretion ofthe Chamnan. 15. Open discussion- at the discretion of the Chairman P. Brimson Clerk ·;•· ::. HOLFORD PARISH c6UNCIL CHAIRMAN CLERK R.LAIDLER P.BR.IIvfSON Minutes of a meeting ofHOLFORD PARISH COUNCIL held on MONDAY 13th. NOVEMBER l995at 7.30pm. in the Village Hall. PRESENT: Dist. Cllrs. Mrs. W. Lovell & K. Turpin; Cllrs. T. Ayre, A.Date, R. Laidler, Mrs. D. Salvidge, Mrs. C. Taylor, T. Tennant, E. Venn. Also present P. Brimson (Clerk), L. Taylor (Steward of the Bowling Green) and 3 members ofthe public. APOLOGIES: Cty. Cllr. Lady E. Gass. From the public: Mrs. Wise, Mrs. Thatcher. Minute 61/95 MATTERS OF INTEREST FROM SCC. None reported. Minute 62/95 MATTERS OF INTEREST FROM WSDC. Dist. Cllr. Mrs. Lovell reported on the subject of'public toilets throughout the district' as discussed by the Environment Cte. and said that no decision had yet been taken as to whether any public toilets will be placed alonside the A39. Public comments on agenda items only. None were made. Minute 63195 MINUTES OF THE LAST MEETING were taken as read, having been circulated, and were signed by the Chairman as a correct record following a proposal by Cllr. Mrs. D. Salvidge and seconded by Cllr. E. Venn. The Chairman gave an assurance that the matter of road signs would be raised for minuting later in the agenda. Minute 64/95 MATTRS ARISING : a] Min 54/95a Dog fouling bye laws. The Clerk reported on the contents of a letter received from the Dept. ofthe Environment in response to the application made by the PC. It was agreed that provision for open discussion be made at the next meeting ofthe Council and that this opportunity be advertised. b] Min. 54/95c Hedge bordering A39. The Chairman reported on his conversation with Mr. Adams and said he had been assured this hedge will receive appropriate attention before the end of the year. c] Min. 54/95e Street lamp fault reporting. The Chairman reported he was still trying to find someone to undertake this. d] Open Discussion l. The Chairman said he had approached Mr. & tvlrs. Squires with an invitation from the PC. to plant the new oak tree to be sited on the Bowling Green. They were grateful for being asked but ill health forced them to decline the invitation. Minute 65/95 NEW AGE TRAVELLERS. Dist Cllr. Mrs. W. Lovell reported on a meeting of the sec Environment Cte. which she had attended in her capacity as representative of the WSDC and said that local opinion is being sought before the newly constituted panel begins its work in earnest. She said the Gypsy Officer for Somerset considers that Travellers should be permitted to stay for up to 28 days. The education of children is also being discussed. Councillors expressed concern about dogs owned by Travellers which worry sheep, and about the dangers of fires in environmentally sensitive areas. The suggestion was made that a notice stating that overnight parking is prohibitted, be placed in the car park by the Bowling Green. Minute 66/95 PLANNING. The Clerk reported that the application made on behalf of Mr. & mrs. McGrath of' Ramblers', had received approval. Minute 67/95 FINANCE. a]The Following payments were authorised: Clerk Salary Sept/Oct !" £54-38 proposed by Cllr. Venn seconded by Cllr. Mrs Salvidge Expenses Sept/Oct ./ £16-65 proposed by Cllr Venn seconded by Cllr Mrs. Salvidge b]Precept for 1996-97- The Chairman anounced this would be set at the next meeting. Minute 68/95 COUNCILLORS' TRAINING EVENING. Cllr. Tennant reported on the training session at Wiveliscombe which he described as informative, lively, well supported (60- 70 Councillors) and generally very useful. Minute 69/95 HIGHWAY MATIERS. a] Cllr. Venil reported on his conversation with Mr. Symes: 1. Completion of white lining near the Silk Mill- Mr. Symes will look into this. 2. Speed limits - Mr. Symes is willing to come out to Holford and look again at traffic calming possibilities in general; he would also conduct a survey ifrequested. It was resolved upon a proposal by Cllr. Ayre and seconded by Cllr. Date that, Mr. Symes be invited to address Holford Parish Council and that a formal request is made for traffic calming measures within Holford village. b] Water running under the road opposite the Silk Mill- Cllr. Venn said it is running in its correct course. c] Pavement outside public payphone box - the Chairman said the low area which filled with water after rain was the fault ofBT; he has contacted them and the matter is in hand. d] Road signs- the desirability of replacing the missing signs as soon as possible was expressed and Dist. Cllr. Turpin undertook to make this view known in the appropriate department. to include sheep as well as deer and horses on new signs was also stated. Gl-.!r':k e] Plastic bollardS& eRtmnee te Iloddefs Combe. The Clerk reported on correspondence ?;; concerning these bollards and it was agreed that Mr. Symes be asked to arrange for their removal. Minute 70/95 PLAY AREA MATIERS. 1. Hole in hedge - Cllr. Ayre said this has been filled. 2. Repairs to see-saw - the Chairman & Cllr. Tennant have inspected and will carry out the repairs needed. 3. Grass - Cllr. Ayre will be cutting this shortly. Minute 71/95 AFFORDABLE HOUSING IN HOLFORD. The Chairman reported that a bid for funding a scheme for Holford has been submitted and the result should be known by February 1996. Minute 72/95 CORRESPONDENCE RECEIVED. 1. SCC Draft Community Care Plan 1996-97- summary ofkey points. Circulated 2. SCC Education Cte. minutes Circulated 3. SCC Twinning Notes Circulated. 4. WSDC Charitable Collections 1996 -list ofthose scheduled. Circulated 5. WSDC Two Minutes Silence Campaign -letter from Chief Executive Circulated 6. SALC Notes & Local Council Review for Nov. 1995 Circulated 1. SW Regional Planning Conference Progress Report 1994-95 Circulated 8. SPF A Annual Report & Accounts 1994-95 Circulated 9. Rural Development for West Somerset - information pack Circulated 10. Rural Housing Trust- information Circulated 11. Nat. Soc. ofAllotment & Leisure Gardners- survey Circulated 12. West Somerset talking Newspaper- request for financial help Circulated 13. Exmoor Search & Rescue Team- request for financial help Circulated 14. Nuclear Electric -Hinkley Point News Nos. 217, 218, 219, 220 Circulated. Minute 73/95 DATES FOR PC MEETINGS FOR 1996. It was resolved upon a proposal by Cllr. Venn and seconded by Cllr. Ayre that the Parish Council meets on 8th. Jan, 11th. March, 13th May, 8th July, 9th. Sept and 11th. Nov. during 1996. The Clerk was asked to confirm the provisional bookings made for the Village Hall. Minute 74/94 ANY OTHER BUSINESS. 1. Concerning an enquiry as to the existence of' Standing Orders' for the Parish Council, the Chairman stated there were none. 2. With regard to the survey of road/street names being carried out by the District Council, it was clarified that suggestions would not necessarily be adopted, just filed. Open Discussion 1. Dist Cllrs. were asked to note that difficulty had been experienced in turning from the A39 into Station Road, WillitoJL 2. Attention was drawn to the danger caused by horse riders at dusk, ifunlit. Dist. Cllr. Mrs. W. Lovell undertook to raise this at a forthcoming meeting of the Police Cte. 3. In answer to a comment that Back Lane is never swept and the trees never trimmed, Cllr. Venn said that some small lanes are only attended to on request. 4. Regarding a comment that the road from the Dog Pound to Alfoxton is in need of repair, Cllr. Venn stated that officially this is designated as a bridleway though the Highways Dept has done patching to it on previous occasions. The Chairman closed the meeting at 9.30pi:n. HOLFORD PARISH COUNCIL A meeting of the PARISH COUNCIL will be held on MONDAY 13th. NOVEMBER 1995 at 7.30pm. in the Village Hall AGENDA 1. Apologies 2. Matters of interest from SCC 3. Matters of interest from WSDC 4. Public comments on agenda items only. 5. Minutes of the last meeting. 6. Matters arising: a] Min. 54/95a Dog fouling bye laws b] Min. 54/95c Hedge bordering A39 north east of the entrance to Portway Lane c] Min. 54/95e Street lamp fault reporting 7. New Age Travellers- policy developments in West Somerset. Dist. Cllr. Mrs. W. Lovell to report 8. Planning 9. Finance: a] to authorise the following payments- Clerk salary Sept./Oct. £54-38 expenses Sept./Oct. jll> b] precept for 1996-97- preliminary discu,ssion 10. Councillors training evening- report. 11. Highway matters. 12. Play Area Matters 13. Affordable Housing in Holford- Chairman to report 14. Correspondence received. 15. Dates of meetings for 1996. 16. Any Other Business - at the discretion of the Chairman 17. Open discussion- at the discretion of the Chairman P. Brin1son Clerk .HOLFORD PARISH COUNCIL CHAIRMAN CLERK R.LAIDLER P .BR.IM:SON Minutes of a meeting ofHOLFORD PARISH COUNCIL held on Monday 11th. September 1995 at 7.30pm. in the Village Hall. PRESENT: Cty. Cllr. Lady E. Gass, Dist. Cllr. K. Turpin, Cllrs. Mrs. D. Salvidge, Mrs. C. Taylor, T. Ayre, A. Date, R. Laidler, T. Tennant. Also present P. Brimson (Clerk), L. Taylor (Steward of the Bowling green) and 3 members of the public. APOLOGIES : Dist. Cllr. Mrs. W. Lovell, Clllr. E. Venn. Minute 51195. MATTERS OF INTEREST FROM sec. Cty. Cllr. Lady Gass commended the work of the firefighters at the recent hill fire near Shervage Woods. It was agreed a letter should be sent to the Chief Fire Officer extending thanks from the community to all who were involved. Minute 52/95. MATTERS OF INTEREST FROM WSDC. The Clerk reported that Dist. Cllr. Mrs. Lovell had informed him that she now represents the WSDC on the SCC Environment Cte. set up to review policy on new age travellers and further, that she would like to speak briefly to the Council at its next meeting and to take the views of Councillors on the subject. Public comments on agenda items only. None were made. Minute 53/95. MINUTES of the last meeting were taken as read, having been circulated, and were signed by the Chairman as a correct record upon a resolution proposed by Cllr. Tennant and seconded by Cllr. Date. Minute 54195. MATTERS ARISING: a]Min.44/95a Dog fouling bye laws. The Clerk reported that the applications had been forwarded to the Under Secretary of State at the Home Office. b]Min.45/95 Public payphone box. The Clerk referred to the notice placed on the PC board which contained the results ofhis investigations. A copy of this notice has been filed. c]Min. 50/95.5 Hedge. It was reported that the hedge (which should have been described as the hedge bordering the A39 north east ofthe entrance to Portway Lane) has not been cut. d]Min.44/95b.2 Neither the placing of a sign at the northern entrance to Back Lane nor the painting of a white line at its south end have been done. The Chairman agreed to follow up these matters. e]Min.50/95.6 The Chairman undertook to attempt to find someone to report faults in the streeet lamps in place ofCllr. Date. Minute 55/95. PLANNING Cllr. Mrs. Taylor reported that the planning sub cte. had recommended that !lO objection be made to the application submitted on behalf of Mr. & Mrs. McGmth of Ramblers. Minute 56/95. FINANCE . The following payments were authorised: Clerk Salary July/August ·.1 proposed by Cllr. Ayre seconded by Cllr. Tennant Expenses July/August j £19-80 proposed by Cllr. Ayre seconded by Cllr. Tennant SALC Cllrs Tmining evening j £10-00 proposed by Cllr. Tennant seconded by Cllr. Salvidge Minute57/95. PLAY AREA MA TIERS. Cllr. Ayre reported: 1. the dog excrement problem had now stopped. 2. children have been entering the play area from Portway Lane through a hole in the hedge. Cllr. Ayre undertook to block up the hole with a blackthorn bush. Minute58/95. BOWLING GREEN re: the decision to replace the sycamore and cherry trees at the north end ofthe Bowling Green by one tree indiginous to this region, the Chairman reported he had spoken with the Quantock Warden Service which accepts the plan. The Steward of the Bowling Greeen suggested planting a scarlet oak (Quercus coxinia splendens) which grows to 25 metres, is deciduous, prefers acid soil, has fine autumn colouring and would look well next to the copper beech. He said a 3-4 foot plant would be about £25 plus the cost of protection. It was resolved upon a proposal by Cllr. Date and seconded by Cllr. Tennant that Mr. Taylor should proceed with the purchase of such a tree with a view to planting (with suitable protection) by the end of the year. Minute 59/95. CORRESPONDENCE RECEIVED 1. SCC Environment Dept. Obstructions on highways information. Circulated 2. SCC County Solicitor- QHJAC representation ofPC's Circulated 3. SCC Environment Cte. - Speed camera technology information Circulated 4. WSDC Housing Strategy & Investment programme 1995 Draft Reports Circulated 5. NALC notes Circulated 6. Avon & Somerset Police Authority- notice Filed 7. Taunton & Somerset NHS Trust- notice of AGM Read out 8. Norton sub Hamdon Kissing Gate Scheme- information Circulated 9. ·Relate' -information & request for financial help Circulated 10. Somerset Health Commission- 'Patients Charter' Circulated 11. National Federation of Housing Associations Report Circulated 12. SCC Education Dept. - request for nominations for LEA representative Governor on Williton schools With Clerk 13. TEC Bulletin Circulated 14. Nuclear Electric a] Pollution Inspectorate Reports Filed b] Hinkley Point News Nos. 213, 214, 215 Circulated 15. ·Getting Greens Registered' -notice of book of this title Circulated 16. Somerset Community Health Council- report for 1994-95 Circulated 17. SCC Education Dept - papers Circulated Minute 60/95. ANY OTHER BUSINESS 1. Re: Min.47/95 Play Area equipment, the Chairman and Cllr. Tennant undertook to view the equipment with the intention of reinstating it. 2. Erection of posts (subsequently removed) across a right of way near Shervage Wood. Concern was expressed that SCC has wasted money. Cty. Cllr. Lady Gass agreed to ask the Divisional Surveyor speak to to the Chairman of the Parish Council before works are carried out in the village. 3. Re: Min. 39/95.3. Concern was expressed that no communication had been received about the requested inspection of the road structure opposite the silk mill. 4. Re: Min. 18/95.2. Dist. Cllr. Turpin undertook to enquire about this path. 5. Building materials on ·the triangle·. The Chairman undertook to ensure that the builder will reinstate the area when the work has been completed. Open Discussion 1. It was suggested that the Chairman ask Mr. & Mrs. W. Squires to plant the new tree on the Bowling Green in celebration of their 63 years continuous residence in Holford. 2. The 3 black & white plastic bollards erected outside Mrs. Thatcher's house were considered a visual eyesore and it was considered they should not have been placed there without the PC's knowledge. It was agreed a letter should be sent requesting consultation before any future works are carried out. 3.Re: traffic calming, Dist. Cllr. Turpin agreed to speak with Mr. Symes to press for a further site visit because of the concern of Councillors & residents over this matter. HOLFORD PARISH COUNCIL A meeting of the PARISH COUNCIL will be held on Monday 11th. September 1995 at 7.30 pm in the Village Hall. AGENDA 1. Apologies 2. Matters ofinterest from SCC 3. Matters ofinterest from WSDC 4. Public comments on agenda items only 5. Minutes of the last meeting 6. Matters arising: a] Min.44/95a Dog fouling bye laws b] Min.45/95 Public payphone box c) Min.50/95.5Portway Lane hedge 7. Plarming- sub-cte. to report 8. Finance : to authorise the following payments : a] Clerk salary July/August £54-38 expenses July/August f.!'!-KO b] Councillor & Clerk's Training by SALC £10-00 9. Play Area Matters 1O.Bowling Green !!.Correspondence received 12.Any Other Business- at the discretion ofthe Chairman 13.0pen discussion- at the discretion of the Chairman P. Brimson Clerk HOLFORD PARISH COUCIL CHAIRMAN CLERK · R. LAIDLER P. BRIMSON Minutes ofa meeting of HOLFORD PARISH COUNCIL held on Monday 1oth. July 1995 at 7.30pm. in the Village Hall. PRESENT: Dist Cllrs. Mrs. W. Lovell and K. Turpin, Cllrs. E. Venn (in the Chair), Mrs. C. Taylor, T.Tennant Also present P. Brimson (Clerk), L. Taylor (Steward of the Green) and 3 members of the public. APOLOGIES : Cty. Cllr. Lady E. Gass, Cllrs. R. Laidler & Mrs. D. Salvidge. Minute 40/95 CP.SUPLL VP.CANCY ON PARISH COUNCIL. It was resolved upon a proposal by Cllr. P.yre and seconded by Cllr. T. Tennant that Mr. A. Date be eo-opted to the Parish Council. Mr. Date .took his seat and was welcomed by Cllr. Venn to the Council. Minute 41/95 MPLITERS OF INTEREST FROM SCC. None reported. Minute 42/95 MPLITERS OF INTEREST FROM WSDC. 1. The announcement of the impending departure of the Chief Executive through early retirement was reported. 2. Dist. Cllr. Mrs. W. Lovell reported re: trading in lay-bys - 1. sec are the landowners oflay-bys 2. sec are to arrange that WSDC will be able to exercise control over traders operating in unsuitable locations 3. WSDC may levy a charge to cover licensing and monitoring (about £510 p.a.) 4. The Environment Dept. ofWSDC will have charge . .:Public comments on agenda items only. None were made ...... Minute 43/95 MINUTES of the last meeting were taken as read, having been circulated, and signed by Cllr. Venn with a correction to Min. 22/95- Planning sub-committee (the name ofT. Tennant replacing that ofT. P.yre). · · Minute 44/95 MPLITERS ARISING a] Min.33/95c Dog fouling bye laws. Cllr. Venn reported on progress made towards a dog ban in the Play Mea and a poop scoop arrangement on the Bowling Green. The cost to the Council will be that for a sign for the Play Mea, a bin for the Bowling Green (£40) and a collection charge of £1-50 per emptying. Re: enforcement, the Dog Warden System will take cases to court if witnesses are prepared to come forward. b] Min.37/95 Highway Matters. It was reported that: 1. the alterations to the exit from Portway Lane have been completed 2. a sign will be erected at the entrance to Back Lane 3. Stowey Lane has been swept. c] Min.39/95.5 Village Hall improvements. The Clerk thanked Councillors for agreeing to the request that the Parish Council act as paymaster for the hall improvements but said the Hall Management Committee would not now be using this facility. d] Min. 39/95.6 Parish Council noticeboard. Cllr. Venn reported he had spoken to the owners of the Plough Inn and they have no objection to the PC noticeboard being sited on a wall of the tea room/post office. Minute 45/95 PLANNING. The Clerk reported on the application by BT for a replacement public payphone box and the P.C.'s copy of this not reaching him W1til after the expiry date for comments through having been wrongly sent to WSDC. It was resolved upon a proposal by Cllr. Date and seconded by Cllr. Mrs. Taylor that the Parish Council make a request to retain the existing public payphone box. Minute 46/95 FINANCE. a] The following payments were authorised: Clerk Salary May/June I £54-38 proposed by Cllr. Mrs. Taylor seconded by Cllr. T.Ayre Expenses May/JW1e / £33-28 proposed by Cllr. Mrs. Taylor seconded by CUr. T .Ayre b] The following payment was ratified: Comhill Insurance 95/96 premium ..) £119-92 proposed by Cllr. T. Tennant seconded by CUr. Mrs. Taylor c] The following payment was approved: · Holford Parochial Church Council- burial £39-60 proposed by Cllr. Ayre seconded by Cllr. Tennant Minute 47/95 PLAY AREA MATTERS. Cllr. Ayre reported that the swing needs a new base and one nut & bolt (3 of the existing ones being reusable). The see-saw uprights have rotted off and the netball circle was broken but has been repaired by Cllr. Ayre. The concrete pipes are in satisfactory condition. Concerning the dumping of dog excrement etc. in the Play Area, the Clerk reported he had sent a letter to all residents of Green Close informing them ofthe responsibilities ofthe Parish Council to maintain this area as a safe place for children. . Minute 48/95 BOWLING GREEN. Concerning points raised in open discussion at the last meeting: 1. the sycamores and prunus placed on the northern boW1dary of the green by sec -it was resolved upon a proposal by Cllr. Tennant and seconded By Cllr. Ayre that CUrs. would consider the suggestion made by the Steward ofthe Bowling Green that these trees be cut down and replaced by one indiginous tree to be planted this coming winter, and arrive at a decision at the next meeting. 2. No action would be taken at present over the beeches W1derneath power lines on the track up towards Hare Knap cottages. · 3. Mr. Taylor, Steward of the Bowling Green, would begin to remove the birches around the oaks on the Bowling Green this winter. Minute.49/95 CORRESPONDENCE RECEIVED 1. SCC Environment Dept. - Road Accident Review. Circulated 2. SCC Environment Dept- Environment Update Circulated 3. SCC Environment Dept. - Kill Your Speed Campaign. Circulated 4. SCC Emergency Planning information to Cllr. Ayre 5. WSDC Plans re: replacement payphone box retained by Clerk for action. 6. WSDC District Local Plan Consultative Report- exhibitions notice Circulated 7. Somerset Probation Service - information Circulated 8. SALC Notes Circulated 9. Nuclear Electric: Hinkley Point News Nos 208. 209, 210, 211 Circulated 1O.Letter from Mr. R. Wrightson Read out and filed. Minute 50/95 ANY OTHER BUSINESS 1. Concerning erosion oftlte footpath behind White Cottage, it was reported that no progress had been made with this and that Mr. Rogers had now retired- this could account for the delay. 2. It was reported that the Dodington post box has been reinstated 3. The Clerk reported on his conversation with a representative of Bryants Coach Co. arising from his letter regarding the ruts on the gra$S at the Stowey Lane lay-by. 4. Concern was expressed at the increase in the amount of camping in vehicles in the area - a 'traveller type vehicle' was seen to be near Shervage for 3 successive rrights. 5 It was reported that the hedge along Portway Lane needs 'topping' and the path needs to be cut back Cllr. Venn agreed to contactWSDC. 6. Cllr. Date tendered his resignation as the person who reported any faults with the street lights. 7. It was reported that a lot of rubbish was being left at the 'Bumps'. It was stated that the Warden . Service do have ·clean-ups' and Cllr. Venn said he would ask the Chairman to mention this area to them. 8. Clr. Tennant agreed to allow his name to be placed on the list held by the Emergency Planning Cte. Open Discussion 1. The information was offered concerning community services that, ifsenior citizens required house decorating to be canied out, the Social Services will provide the materials and the Probation Service will supply the manpower. 2. The work ofthe Quantock Warden Service was commended. HOLFORD PARISH COUNCIL A meeting of the PARISH COUNClL will be held on Monday lOth. July i995 at 7.30pm in the Village Hall. AGENDA 1. Apologies for absence 2. Cooption to fill one vacant seat on the Council 3. Matters of interest from sec 4. Matters of interest from WSDC 5. Public comments on agenda items only 6. Minutes of the last meeting 7. Matters arising: a] Min.33/95c Dog fouling b) Min.37/95 Highway matters c) Min.39/95.5 Village Hall improvements d] Min.39/95.6 Parish Council noticeboard. 8. Planning 9. Finance: a] to authorise the following payments: Clerk salmy May/June expenses May/June fss-zrr b] to ratify the following payment: Cornhill Insurance 95/96 premium £119-92 c] to consider request from Holford Parochial Church Council for grant of £39-60 in respect of burial ground maintenance. 10. Play Area matters 11. Bowling Green 12. Correspondence received 13. Any Other Business- at the discretion of the Chainnan 14. Open discussion- at the discretion of the Chainnan P. Brimson Clerk HOLFORD PARISH COUNCIL CHAIRMAN CLERK R.LAIDLER P. BIIDASON Minutes ofthe ANNUAL PARISH MEETING held on Monday 15th. May 1995 at 7.30pm. in Holford Village Hall PRESENT: Dist Cllr. K. Turpin:, Cllrs. Mrs. D.Salvidge, Mrs. C.Taylor, T Ayre, R.Laidler, T.Tennant, E.Venn. . Also present P.Brimson (Clerk) and 8 members ofthe public. APOLOGIES : Cty. CDr. Lady E.Gass, Dist CDr. Mrs W.Lovell, and from the public Mr. ADate. 1. The Minutes ofthe Annual Parish meeting held on 9th May 1994 were taken as read, having been circulated and publicly displayed, and signed by the Chairman as a correct record. 2. The Chairman gave Iris report for the year: The past year has been interesting and a variety ofmatters have been discussed by the Council It has met on six occasions and topics have included the perennial traffic calming (on which the County Council are reluctant to spend money) and the Rural Housing Trust scheme for affordable housing in the village -which hopefully may be approved for the year 1996/97. Several different planning applications have been assessed by the planning sub-committee. Also during the past year two significant results were announced. Firstly, the Local Government review, which recommended maintaining the two tier system and ,secondly, theA39 Public Inquiry Inspector presented his report which supported the proposal to erect a fence. The matter is not finally settled, however, as a court hearing concerning the legality ofthe proposal is still awaited. The year ended with an election and the formation of the new Parish council CUrs. Mrs. V.Stone and P. Youngs retired, both having given excellent service -in particular as members ofthe plarming sub-committee. I wish to thank them for their hard work. Finally, from a personal point of view, I would like to thank all those on and off the Council who have helped to try and maintain this village in a manner in which we would like it to be kept - that is with as little change as possible. 3. Matters raised by the public: Mr. L.Taylor with reference to the concluding remarks of the Chairman said he thought some change was both inevitable and important in any community. The Chairman closed the meeting at 7.40pm. HOLFORD PARISH COUNCIL CHAIRMAN CLERK R.LAIDLER P. BRIM:SON Minutes ofthe ANNUAL MEETING ofHolford Parish Council held on Monday 15th. May 1995 at 7.40pm in the Village Hall. PRESENT : Dist Cllr. K.. Turpin, Cllrs. Mrs. D. Salvidge, Mrs. C. Taylor, T. Ayre, R. Laidler, T. Tennant E. Venn. Also present P. Brimson (Clerk) and 10 members ofthe public. APOLOGIES : Cty. Cllr. Lady E. Gass, Dist. Cllr. Mrs W. Lovell and from the public Mr. A. Date. Minute 25/95 WELCOMES. Cllr. Laidler extended welcomes to Dist Cllr. K. Turpin, to Cllr. Mrs. C. Taylor and to CDr. T. Tennant. Minute 26/95 ELECTION OF CHAIRMAN It was resolved upon a proposal by Cllr. T. Ayre and seconded by Cllr. Mrs. D. Salvidge that Cllr. R Laidler be Chairman ofthe Council. Minute 27/95 CO-OPTION TO THE COUNCIL . The Chairman announced that the appropriate notice concerning the vacant seat on the Council would be displayed on the Council Noticeboard. Minute 28195 ELECTION OF VICE-CHAIRMAN It was resolved upon a proposal by Clllr. Mrs. C. Taylor and seconded by Cllr. Mrs. D. Salvidge that Cllr. E. Venn be Vice-Chairman ofthe Council. Minute 29/95 APPOINTMENTS Councillors unanimously approved the following appointments : 1. Planning sub-committee - Cllrs. Mrs. C. Taylor T. r c. I'\(;- 2. Representative on the Village Hall Committee - Cllr. Laidler 3. Steward ofthe Bowling Green- Mr. L. Taylor 4. Representative on the Hinldey Point Local Laison Committee - Cllr. T. Ayre 5. Representative on the Emergency Planning Committee- Cllr. T. Ayre Public comments on agenda items - there were none Minute 30/95 MATTERS OF INTEREST FROM SCC There were none Minute 31/95 MATTERS OF INTEREST FROM WSDC There were none Minute 32/95 MINUTES ofthe previous meeting of the Council, having been circulated, were taken as read and signed by the Chairman as a correct record. Minute 33/95 MATTERS ARISING a] Min.15/95a Hare Knapp seat. The Chairman announced that this had been repaired. b) Min.l9/95 Nowordhadbeenreceivedfi:om SCC c) Min.20/95 Dog Fouling- applications for Play Area and Bowling Green. Cllr. Venn reported these are proceeding Minute 34/95 PLANNING The Clerk reported : 1. applications received on behalf of Mr. & Mrs. T. Tennant, Mr. G. Willis and Mr. & Mrs. R. Laidler had received approval. 2. the application received on behalf ofMr. & Mrs. R. Stevens had been refused 3. no new applications had been received. Minute 35/95 FINANCE 1. It was resolved upon a proposal by Cllr. Venn and seconded by Cllr. Mrs. D. Salvidge that the accounts as presented be accepted. 2. The following payments were authorised : Clerk Salary March/April £54-38 proposed by Cllr. Venn seconded by Cllr. Ayre Expenses March/April £16-60 proposed by Cllr. Venn seconded by Cllr. Ayre 3. The following payments were ratified : L. Taylor- for replacement posts £ 9-17 proposed by Cllr. Venn seconded by Cllr. Ayre SALC - annual subscription & stationery £46-94 proposed by Cllr. Venn seconded by Cllr.Mrs. Salvidge Minute 36/95 PLAY AREA Cllr. Ayre reported that the grass had been cut twice over the past year and that a quantity of dog faeces had been placed in the area by a resident from an adjacent property. It was resolved upon a proposal by Cllr.Ayre and seconded by Cllr. Mrs. Taylor that a letter be sent to occupiers of all houses backing on to the Play Area infonning them that the Parish Council is pursuing an application to WSDC to enact a byelaw which would ban dogs from this area. Regarding repairs to the swing seat and see-saw uprights, the Chairman and Cllr. Ayre undertook to inspect and report to the next meeting. Minute 37/95 HIGHWAY MATI'ERS. The chairman reported on the meeting with Mr. Symes (now Deputy Area Highways Manager) ,Cllrs. Date. Youngs and himself at which it had been agreed : a] to increase the width ofthe footpath around the public telephone box b] to paint white lines at the entrance to Portway Lane c] to paint an island by the entrance to the garage d] to place a notice on the wall ofthe Plough Inn stating that Back Lane was not suited to accommodating heavy goods vehicles. Councillors agreed that a letter confuming these works should be sent to the Area Highways Manager and that they would keep pressing for traffic calming measures in Holford . Concerning the siting ofthe letter box, it was agreed that a letter should be sent to the Post Office stating that the residents ofHolford would like to see the existing box moved from its present position to a location in the wall ofthe new post office. Minute 38/95 CORRESPONDENCE RECEIVED 1. SCC Environment Dept. 'Somerset Recycler' Filed 2. SCC Somerset Community Care Plan for 1995-96 Circulated 3. SCC Education Dept. notes - two sets Circulated 4. SCC 'Waste Away' Circulated 5. SCC Twinning Notes Circulated 6. SALC 'Local Council Review' March & May Circulated 7. SALC Notes Circulated 8. WSDC District Local Plan- consultative report Circulated 9. Somerset & Avon Police Authority- annual costed policing plan. Circulated 10.Somerset Area Health Authority- physical activity awareness campaign. Circulated ll.Nuclear Electric- H.P. News Nos. 204, 205, 206, 207 Circulated 12.Letter from Holford resident re: use of motorised vehicle on the Bowling Green in a manner which endangered and frightened the young children who were playing there at the time. Agreed the Clerk should send a letter !O the driver with a copy to his employer. Minute 39/95 ANY OTHER BUSINESS 1. V.E. Day -it was annoWlced that the Fete Committee is hoping to arrange something for older people as a way of commemorating this day. 2. It was reported that a Bryants bus had been driven onto the grass at the lay-by near Shervage wood, creating ruts. It was resolved upon a proposal by Cllr. Ayre and seconded by Cllr. Venn that the Clerk write to Messrs. Bryants requesting reinstatement ofthe turfin this area of outstanding natural beauty. 3. Concern was expressed over the structure of the road near the silk mill as the course of the stream opposite the mill is not known. The Clerk was asked to write to the Area Highways Dept. of SCC asking them to investigate. 4. It was reported that Mr. Beaten had kindly agreed to repair the rotten wooodwork in the bus shelter and that the building will then be creosoted. 5. It was resolved upon a proposal by Cllr. Ayre and seconded by Cllr. Venn that the Parish Council would act as paymaster for the village hall Cte. to enable reclamation of VAT in connection with the improvements to the hall floor. 6. Cllr. Venn undertook to enquire whether the Parish CoWlcil noticeboard could be moved to a wall on the new post office. Open Discussion 1. Re: posts aroWld the Bowling Green- it was reported that cars were now being parked on the other side ofthe road. The Chairman undertook to discuss what could or shquld be done about this with the Quantock Warden Service. 2. Re: the birches aroWld the oaks on the Bowling Green- Mr. Taylor said it was now time to begin removing them as planned. Cowtcil agreed this should happen. 3. Re: the two sycamores and PrWlus avium on the northern boundary ofthe Green, Mr. Taylor said he considered these inappropriate and asked the Parish Cowtcil to consider replacing them with an indiginous tree at the next meeting. 4. Cllr. Venn wtdertook to investigate the two dead hazels by the road towards the Dog Pound. 5. Re: the 'waymarking' of the Crosshides path and Bridleway by the metal gate near the Alfoxton cattle grid, Cllr. Venn Wldertook to take this up with Mr. Rogers. 6. Re: the beeches on the track up towards Hare Knapp cottages which were planted underneath power lines and are now in need oftrimming, Cllr. Venn undertook to inspect and act accordingly. 7. Cllrs. and the public were asked to note that WSDC are at present spraying kerbs with 'Tumbleweed' HOLFORD PARISH COUNCIL THE ANNUAL PARISH MEETING, AT WHICH ALL LOCAL RESIDENTS MAY ATIEND AND RAISE ANY MATIER THEY WISH, WILL BE HELD ON MONDAY 15th. MAY 1995 AT 7.30pm. IN HOLFORD VILLAGE HALL AGENDA Apologies for absence 1. Minutes of the meeting held on 9th. May 1994 2. Chainnan's report 3. Any other matters raised by the public The Annual Meeting ofthe Parish Council will be held on Monday 15th. May 1995 in the Village Hall at the conclusion ofthe Annual Parish Meeting. AGENDA Apologies for absence. 1. Welcome to new Councillors and signing of Declaration of Acceptance of Office 2. Election ofChainnan and signing of Declaration of Acceptance of Office 3. Co-option of one person to the Council 4. Election of vice-chairman 5. Appointment of planning sub-committee 6. Appointment of two representatives on the Village Hall Committee 7. Appointment of Steward of the Bowling Green 8. Appointment of a representative to the Hinkley Point Local Liason Committee 9. Appointment of a representative to the Emergency Planning Committee 10. Matters of interest from Somerset County Council 11. Matters ofinterest from West Somerset District Council 12. Minutes of the meeting held on Monday 13th. March 1995 13. Matters arising: a] Min.l5/95a Hare K.nap seat b) Min.l9/95 Cattle Grids in Holford c] Min.20/95 Dog fouling applications for Play Area & Bowling Green 14. Planning 15. Finance: a] Statement of receipts and payments (copy attached) b] To authorise the following payments: · Clerk Salary March!April J £54-38 Expenses March/April I I lb -lv c] To mtify the following payments: / L. Taylor replacement posts £9-17 SALC 1995-96 subscription+ stationery / £46-94 16. Play Area Matters 17. Highway Matters -CUr. Laidler to report 18. Correspondence received 19. Any Other Business- at the discretion of the Chairman 20. Open discussion- at the discretion of the Chainnan 7...9] HOLFORD PARISH COUNCJL ACCOUNTS 1994/95 RECEIPTS DATE PARTICULARS 1 APRIL 94 Balance brought forward 375-06 22April 94 WSDC Precept 950-00 1325-06 PAYMENTS DATE PARTICULARS 9 May 94 SALC - affiliation fee 38-89 9 May 94 Cornhilllnsurance plc - annual premium 117-00 9 May 94 P. Brimson - March/April salary 54-38 expenses 24-67 11 July 94 T. Ayre - cutting grass in play area 52-50 11 July 94 P. Brimson- May/June salary 54-38 expenses 17-78 12 Sept 94 P. Brimson- July/Aug salary 54-38 expenses 10-74 12 Sept 94 Holford PCC -burial grant 39-60 14Nov 94 P. Brims on- Sept/Oct salary 54-38 expenses 15-85 14Nov 94 Holford Village Hall- hire 30-00 9 Jan 95 P. Brimson- Nov/Dec salary 54-38 expenses 30-20 9 Jan 95 Audit Commission - 93/94 audit of accounts 76-85 9 Jan 95 L. Tay1or- replacement posts 44-90 9 Jan 95 Somerset Playing Fields Association- subscription for 1995 5-00 13Mar 95 P. Brimson- Jan/Feb salary 54-38 expenses 49-00 13Mar 95 Holford Village Hall- hire 30-00 909-26 Plus cheque not presented by 31.03.94 77-99 987-25 Balance at bank 31.03.95 337-81 1325-06 This statement which is subject to examination by the District Auditor. is submitted to the Parish Council for debate. , ;;.., <'\ j reLf-· 9 f 1'") p. Brims on, Hon. Treasurer 1st April1995 l \V' /i_ Jt-r'a '{\ HOLFORD PARISH COUNCIL CHAIRMAN CLERK R. LAIDLER P.BRIMSON Minutes of a meeting ofHolford Parish Council held on Monday 13th. March 1995 at 7.30pm. in Holford Village Hall. · PRESENT: Cllrs. Mrs. D. Salvidge, T. Ayre, E. Venn, P. Youngs. Also present P. Brimson (Clerk), L. Taylor (Steward of the Bowling Green),and 8 members ofthe public APOLOGIES: Cty. CUr Lady E. Gass, Cllrs. Mrs. V. Stone,A. Date, R. Laidler. Minute 12/95- MATTERS OF INTEREST FROM SCC. No items reported Minutel3/95 -MATTERS OF INTEREST FROM WSDC It was reported that: 1. The District Council is setting up its own housing association and tenant representatives will be invited to its meetings. 2. The Local structure Plan had been discussed recently and will be completed by the end of 1996. Public comments on agenda items only - concerning traffic calming, it was stated that Mondays betweeen lOam and llam are vecy busy times on the A39 through Holford. Minute 14/95 IvflNUTES of the last meeting were taken as read, having been circulated, and signed by Cllr. V enn (in the Chair) as a correct record. Minute 15/95 MATTERS ARISING a] Min.4/95b Hare Knap seat. The Chairman will be repairing this shortly. b] Min.4/95g Trees in Hodderscombe. The Footpaths & Bridleways Division of the WSDC has trimmed these recently and Cllrs. said the work had not been well done as Thuja trees do not regenerate if cut back beyond the growing point. The trees should be treated as a hedge and trimmed regularly .. c] Min.4/95h Traflic Calming. CUr. Venn would arrange a site meeting with Mr. Spiller re: Portway Lane d] Min.4/95i hnprovements to Car Park. It was reported that this work had been done ·and that scalpings would now be added to the surface. It was also said that cars were not being left in the improved park but the Chairman thought that when some of the posts surrounding the Green had been repositioned ,the parking area would be used. It was clarified that the Steward of the Bowling Green had authority to purchase new posts as needed. 0 0 0 : I ' • o ; f I • ·I ,, • J 1 .,-..,·! r•, r· .. ••,, \ ., Minute 16/95 PLANNING. The Clerk reported: dJ 1. The application on behalf of Mr. & Mrs. Laidler had received b 2. The resetved matters application on behalf of Mr. A. Salvidge had received approval. 3. New applications had been received on behalf of: a] Mr. & Mrs. Tennant of Woodlands Farmhouse b) Mr. & Mrs. Stevens ofWinsors Fann c] Mr. Willis of The Plough hm d] Mr. & Mrs. Laidler of Quantock House_ It was resolved upon a proposal by Cllr. Ayre and seconded by Cllr. Mrs. Salvidge that the Planning sub-committee reports on its actM.ties at all-future meetings of the Council. Minute 17/95 FINANCE The following payments were authorised: Clerk salary Jan!Feb £.J4-38 prop(>sed by Cllr. Ayre seconded by Cllr. Mrs. Salvidge expenses Jan!Feb ¥9-00 proposed by Cllr. Ayre seconded by Cllr. Mrs. Salvidge Holford Village Hall - hire £;w-oo proposed by Cllr. Ayre seconded by Cllr. Youngs The following payments were ratified: Audit Commission pf6-85 proposed by Cllr. Mrs. Salvidge seconded by Cllr. Ayre L. Taylor proposed by Cllr.Youngs seconded by Cllr. Ayre Minute 18/95 FOOTPATHS AND BRIDLEW AYS It was reported that, as a result of the Milestones Approach swvey, three matters have been referred to Mr. Rogers for his attention: 1. Hunts Lane 2. The Alfoxton side of the path approaching the bridge 3. Part of 10/29 behind Col. Grandfield's house Minute 19/95 CATTLE GRIDS IN HOLFORD It was reported that Alan Watson (Group Manager of SCC' s Countcyside Services) had offered discussion about possible sites for the installation of cattle grids should approval for these be granted in the future. It was resolved upon a proposal by Cllr. Youngs and seconded by Cllr. Ayre that the County Council be first asked to disclose their plans or suggestions. Minute 20/95 DOG FOULING IN GREEN CLOSE AND PLAY AREA. Cllr. Venn reported on his meeting with Mr. Brooks of the WSDC Environmental Setvices Dept.. Implementing a restriction for the Play Area is a straightforward matter of completing a form. As regards Green Close, this could only be achieved by seeking a blanket ban on all pavement areas in the village, and this would in fact apply only to Green Close. The only cost to the Parish Council would be in respect of advertisements in local newspapers. It was resolved upon a proposal by Cllr. Ayre and seconded by Cllr. Mrs. Salvidge that application be made to have the Play Area designated as an area where dogs may not foul and it was further resolved upon a proposal by Cllr. Youngs and seconded by Cllr. Mrs. Sal\-idge that application be made to have the Bowling Green designated as an area where dogs may not foul. Concerning Green Close, it was decided to consider this again in the future. ------:E{-GI- Minute 21195 BUS SHELTER UTTER. Cllr. Yotmgs commented on the large . amount of litter he had noticed in the bus shelter and said it was a poor advertisement for the village. The litter was said to be deposited by children waiting for school buses. It was stated that the shelter is cleaned by contractors. Minute 22/95 PLAY AREA MATTERS. It was stated that children do use this area and that the equipment does need repairing. Minute 23/95 CORRESPONDENCE RECEIVED 1. SCC - Somerset Structure Plan Review. Circuculated. 2. SALC- Subscription request for 1995/96. Clerk to effect. 3. WSDC - Draft Strategy Report - Recreation & Play. Circulated 4. fuformal Briefing for Prospective District Co. Candidates. Noted 5. Information re: oil recycling campaign. Noted. 6. Copy of Register of Electors for 1996. File. 7. Rural Housing Trust- information update. File 8. National Rivers Authority- request for swvey information. Cllr. Venn. 9. Community Council for Somerset -various information. Circulated. lO.Royal Bdtish Legion- VE Day Celebrations information. Noted. 1l.Nuclear electric- H.P. News Nos. 199, 200, 201, 202, 203. Minute 24/95 ANY OTIIER BUSINESS 1. It was announced that an electric garden waste shredder is held by the Chairman for use by parishoners at a nominal charge of £1 per borrowing. A notice to this effect would be placed on the Parish Council notice board. 2. The need for vigilance re: property was emphasised, some items having disappeared recently. Open Discussion 1. Re: the proposed dog fouling applications, it was pointed out that the Bowling green as defined, included the quany and some rough ground. 2. Re; the notices to appear in local newspapers concerning applications to prevent dog fouling, the suggestion was made that it may be possible to combine the two notices in one advertisement. 3. The question as to whether the post box will be relocated when the post office is moved was raised. Cllr. Venn said it will be relocated but the Post Office will have to make the application. 4. Concerning the possible siting of cattle grids, it was said that it might be useful to know the routes used by sheep. 5. Notice was given that a VE Commemoration Service would be held in Holford Church at '3pm. on Sunday 7th. May 1995 Cllr. Venn closed the meeting at 9.30prn. r;) HOLFORD PARISH COUNCIL A meeting of the PARISH COUNCIL will be held on MONDAY 13th. MARCH 1995 at 7 .30ptn. in the VILLAGE HALL AGENDA 1. Apologies for absence 2. Matters of interest from Somerset County Council 3. Matters of interest from West Somerset District Council 5. Public comments 011 agenda items only 6. Minutes of the last meeting 7. Matters arising and not elsewhere on the agenda: a] Min. 4/94b Hare Knap seat b] Min. 4/94g frees in Hodderscornbe c] Min. 4/94h Traffic calming d] Min. 4/94i Improvements to car park & other work on the Bowling Green 8. Planning 9. Finance: a] to authorise the following payments: Clerk salar}' Jan/r-eb £54-38/ expenses Jan/Feb J4-':;-ITO Village Hall hire £30-0CO b) to approve the following payments: Audit Cornrnisc;ion 93194 audit £76·85 L. Taylor - for purchase of posts £44-9cy 10. Footpaths and Bridleways 11. Cattle Grids in Holford - possible discussion with SCC 12. Dog Fouling in Green Close 13. Bus Shelter litter 14. Play Area Matters 15. Correspondence received 16. Any Other Business - at the discretion of the Chairman 17. Open discussion - at the discretion of the Chairman ({jl HOLFORD PARISH COUNCIL CHAIRMAN CLERK R. LAIDLER P. BRIMSON Minutes of a meeting of Holford Parish Council held on 9th. January 1995 at 7.30pm. in Holford Village Hall. PRESENT: Cty. Cllr. Lady E. Gass, Cllrs. Mrs. D. Salvidge, R. Laidler, E. Venn, P.Youngs. Also present P. Brlmson (Clerk) and 6 members of the public. APOLOGIES : Cllrs. Mrs. V. Stone, T. Ayre, A. Date. Minute 1/95 MATTERS OF INTEREST FROM SCC. No items reported Minute 2/95 MATTERS OF INTEREST FROM WSOC No items reported. Public comments on agenda items only : there were none Minute 3/95 MINUTES of the last meeting were taken as read, having been circulated, and. were signed by the Chairman as a correct record. Minute 4/94 MAlTERS a] Min. 63/H4a Bus Shelter maintenance. lt was reported that Mr. Beaten had offered to do this work. bj Min. 63/94c Hare Kn8p seat. The Chairman said he would repair this. c] Min 61/94. Traffic problems on hunting days. The Chairman said he had met with Messrs. Ed. liddon, Bill. Fewmgs and the late Mr. Bill Leyland. All had expressed their concern and were keen to avoid problems. They wanted to be contacted if difficulties arose. d) Min. 69/94.14 fvlileslones Approach. Mrs. C.Taylor was thanked for all the work she had put in on this and it was reported that only 8 paths remain to be surveyed. e] Min. 58/94.4 Footpath between Alfoxton road and 'the bridge·. it was reported that Mr. Rogers is sending someone to examine the problem this week. f] Min. 58/94.5 Waymarking of Crosshides path between the two stiles at either end of the field. lt was reported that Mr. Rogers is going to inspect this. g) Min. 58/94.2 Trees in Hodderscombe. lt was reported that Mr. Rogers has written to Lady Gass and that he will report back on receipt of her reply. h] Min. 68/94b Traffic calming. There was no progress to report on this. Lady Gass said the SCC has carried out experiments but has to be very careful since there has been a fatality due to traffic ignoring the measures. lt was, she said, not a questiol,l of lack of will but of knowing what is the best solution. lt was resolved : 1. to request the removal of the hedge bordering the A39 at the approach to Portway Lane. 2. to invite Mr. Spiller to the March meeting of the Parish Council to discuss traffic calming and other highway matters of local concern and interest. i] Min. 63/94d Work to improve the cm park and cutting back of trees around the evergreen oak near the seat on the Bowling Green. lt was reported this work will start on 10th. January 1995. ' Minute 5/95 PLANNING lt was reported that a reserved matters applicatiori had been received on behalf on Mr. A.P. Salvidge and that the resubmitted application on behalf of Holford Parochial Church Council had received approval. Minute 6/95 VISUAL AMENITIES IN HOLFORD lt was stated that no street cleaner had been found for the village. Following discussion about the idea of planting daffodils in the verges at the approaches to Holford, it was resolved tipon a proposal by the Chairman and seconded by Cllr. Venn that £50 be allocated for this purpose. Minute 7/95 FINANCE The following payments were authorised: Clerk salary Nov./Dec. £54-38 proposed by Cllr. Venn · seconded Cllr. Mrs. Salvidge expenses Nov./Dec. £30-20 proposed by Cllr. Youngs seconded by Cllr. Venn lt was resolvP.d upon a proposal hy Cllr. Youngs and seconded by Cllr. Mrs. Salvidge, that the precept for 1995-96 be set at £1 000. Minute 8/95 PLAY AREA MATIERS there were none. Minute 9/95 A39 FENCE The Chairman reported on the findings of the Public Inquiry and said that a copy of the report was a•Jailable for inspection at the Post Office. The Chairman then read a report submitted by Dr. Hoose who had represented the Parish Council at the Public Inquiry, and asked that the report be placed in the files of the Parish Council. lt was agreed that the Clerk should write to Dr. Hoose to thank him for all his help. Minute 10/95 CORRESPONDENCE RECEIVED 1. SCC Environment Dept. - notice of 'Open Evenit:lg' Noted 2. sec Emergency Planning - 1995 courses Cllr. Ayre 3. SCC Education Dept papers Noted 4. SCC Twinning Notes Not relevant 5. SCC Environment Dept- Guide to Services PC files 6. WSDC Re: future licensing of charitable collections Noted 7. WSDC letter from CEre: 50th Anniversary of VE & VJ Day Noted 8. WSDC press release from Recycling Officer Noted 9 WSDC copy of draft Register of Electors for 1995 Filed 10. West Somerset Comrnunrty Information Bureau- supply of Benefit Check Notices for distribution. Chairman 11. Avon & Somerset Constabulary - Rural Crime Survey Cllr. Venn 12. Somerset Area Health Authority- copy of Patients' Charter Circulation 13. National Rivers Authority - Flood Survey for completion Cllr. Venn 14. Somerset Playing Fields Association - request for £5 annual subscription. Resolved to pay this upon a proposal by Cllr. Youngs and seconded by Cllr. Venn Clerk to effect 15. SALC- notice & copy of 'The Children's Playground' circulation 16. CPRE- notice of Somerset Hedge Competition. noted 17. Southern National Bus Co.- route 15 revisions for display Minute 11195 AI"·IY OTHER BUSINESS. 1. lt was reported that a post is missing from the Dog Pound Lane end of the line of posts at the edge of the Bowling Green. The Steward of the Bowling Green would be told. 2. The date of the Annual Meeting of the PC would be Monday 15th May 1995 Open Discussion 1. The problem of dogs fouling pavements in Green Close and in the Childrens Play Area was raised as being a matter of some concern to a number of residents in that area. This matter would be placed on the agenda of the next meeting of the Parish Council. 2. Concerning the A39 Fence and the failure of the Inspector to take on board the impact of stock proofing on the village, the question as to whether there is any way of bringing this to his attention was raised. The Chairman said he thought not. The Chairman closed the meeting at 9.1 Opm. ft) · •• . . •Jv HOLFORD PARI$H COUNCIL A meeting of the PARISH COUNCIL will be held on MONDAY 9th. JANUARY 1995 at 7.30 pm. in the VILLAGE HALL. AGENDA 1. for .absence. -..... , 2. Matters of interest from Sqmerset CountiCoun·cit. 3. Matters of interest from West Somerset District Council. 4. Public comments on agenda items only. 5. Minutes of the last meeting. 6. Matters arising : a] Min. 63/94a Bus Shelter ·maintenance. b] Min. 63/94c Hare Knap seat. c] Min. 68/94c Traffic problems on hunting days. d] Min. 61/94 for affordable housing in Holford. e] Min. 69/94.14 Milestones Approach. 7. Planning. 8. Visual amenities in Holford. 9. Finance: a] To authorise the following payments: Clerk salary Nov/_Dec £54-38 expenses Nov/Dec jJo-"'l..--0 b] To determine the precept for 1995-96 10. Play Area Matters. 11. A39 Fence - Public Enquiry Report. 12. Correspondence received. 13. Any Other Business - at the discretion of the Chairman. 14. Open Discussion - at the discretion of the Chairman. HOLFORD PARISH COUNCIL CHAIRMAN CLERK R. LAIDLER P. BRIMSON Minutes of a meeting of Holford Parish Council held on 14th.· 1994 at 7.30pm.in Holford Village Hall. PRESENT: Cty. Cllr. Lady E. Gass, Dist. Cllr. S. E. Brown, Cllrs. Mrs. D. Salvidge, T. Ayre, A. Date, R: Laidler. Also present P. Brimson (Clerk), L. Taylor (Steward of the Bowling Green) and 8 members of the public. APOLOGIES : Dist. Cllr. Mrs. W. Lovell, Cllrs. Mrs. V. Stone, E. Venn, P." Youngs. Minute 59/94 MATIERS OF INTEREST FROM SCC. Lady Gass commended the Milestones Approach scheme to the Parish Council Minute 60/94 MATTERS OF INTEREST FROM WSDC. Dist. Cllr. Brown spoke of the suggestion of closing the Council Offices at Williton and said he had opposed this. lt was agreed that Holford would not wish to see these offices closed. Minute 61/94 RURAL HOUSING TRUST a talk by Ms. Ursula Benion Ms. Ben ion, a Housing Officer at the West Area Office of the Rural Housing Trust, said the Trust was established in 1976 in memory of the late Lord Rank and the West Somerset Rural Housing Association - a registered charity - was founded in 1985 to provide affordable housing in the area for rent or for shared ownership ( 80% by the occupier and 20% by the Trust). The is no right to buy with the rented units. The existence of a need within the community must first be established and a survey is conducted. The WSDC has recently conducted its own survey and has identified a small need in Holford. Regarding sites, these are often on the edges of villages where land is more affordable ( of the order of £10 000 per acre) and where planning permission would not normally be available, but could be granted to the Trust on the basis of proven need. Local schemes already exist in some West Somerset areas, eg. Wheddon Cross and Luccombe, with Watchet and Williton being investigated at present. Building is to a high standard and the houses are large by modern standards. A scheme at Holford would probably be for 4-6 units and would be specifically for local people in perpetuity. General approval for the principle of a scheme for Holford was voiced by Councillors and by members of the public and ·it was agreed that the Rural Housing Trust should conduct a survey. · Public comments on agenda items : Re: Min.58/94.3 Mr. Wrightson said that water comes down Hodderscombe as well as from Hare Knap and the need for diverting water exists there as well. He said that charmr;ls put on Dunkerry Beacon work well and could help the problem in Holford. • · · · - · Minute 62/94 MINUTES of the last meeting were taken as read, having been circulated, and were signed by the Chairman as a correct record. Minute 63/94 MATTERS ARISING a) Min. 52/94b Bus Shelter maintenance. No progress yet with this. b] Min. 58/94.1 Dodington Post Box. No reply as· yet to the letter written to the area manager at Taunton post office. c] Min. 58/94.6 Hare Knap seat. The Chairman said he would replace this. d] Min.58/94.3 lt was reported that sec would be coming to do work in the car park and around the Bowling Green in the second week in December. The situation would be reassessed in one year's time. Concerning the Bowling Green, but arising from a previous meeting, Mr. Taylor (Steward of the Bowling Green) said he was now ready to purchase posts and begin the replacement programme that had been agreed. Minute 64194 LOCAL GOVERNMENT REVIEW. The Chairman read out a statement issued by the Secretary of State for the Environment as it applied to Somerset. Minute 65/94 lt was reported that the applications made on behalf of Mrs. P. Burnham and on behalf of Mr. P. Sheppard had received approval. A new application had been received on behalf of Mr. & Mrs. Laidler. Minute 66/94 FINANCE The following payments were authorised : a) Clerk salary Sept/Oct proposed by Cllr. Date seconded by Cllr. Mrs. Salvidge expenses Sept/Oct J?f5-85 proposed by Cllr. Date seconded by Cllr. Mrs Salvidge b] Holford Village Hall - hire j30-00 proposed by Cllr. Mrs. Salvidge seconded by Cllr. Ayre Minute 67/94 PL.AY AREA MATTERS Cllr. Ayre reported that he had removed all items which were in a dangerous condition. Concerning the see-saw, one of the uprights had rotted off. The swing seat had worm at the holes. The concrete pipe ·had frost damage and was probably not suitable anyway as it was designed to be placed underground and away from frost. Minute 68/94 HIGHWAY MATTERS a] lt was reported that the ·box· on the road to Shervage houses equipment for carrying out a traffic survey. · b] Re: traffic calming, the Clerk was asked to write to SCC traffic department thanking them for the leaflet received and requesting some similar measures for Holford. c] Re: the letter received from SCC concerning traffic in Stowey Lane on days when hunting takes place in the area -the Chairman said he had spoken to Mr. Fewings and will be having a meeting with him to discuss the problems. Councillors were of the opinion that a permanent restriction of taffic in Stowey Lane to one way only would cause greater inconvenience to the whole community than is produced by the problems arising from the relatively few days when hunting takes place in the area. lfwas resolved-upon a proposal by Cllr. Date and seconded by Cllr. Ayre thaC· -- Mr. Fewings be told that the police will be informed if the "hunf are unable to control their followers. Minute 69/94 CORRESPONDENCE RECEIVED: 1. sec - Annual Report+ invitatioin for comments Circulated. 2. SCC - Draft Sustainable Transport Policy Circulated. 3. SCC- Community Care Plan 1995-96 Circulatad. 4. WSDC- Building Control Handbook Circulated. - 5. WSDC info. re: burial ground grants & amenity areas. Filed. 6. TEC Bulletin October 1994. Circulated. 7. SALC- Annual Report, accounts etc. for 1993-94 Circulated. Local Council Review for Nov. 1994 Circulated. 8. Somerset Playing Fields Association - Annual Report & accounts for 1993-94. Noted. 9. lnfo. re: Local Clerks Association & training for clerks Noted. 10. Victim Support for Somerset - appeal Noted. 11. Mid-Somerset CND - info. for circulation. Circulated. 12. Karen Leap.er- Bristol University info. request Clerk to reply. 13. Nuclear Electric: a] Station Performance Survey 1993-94 Circulated. b] Hinkley Point News Nos. 192, 193, 194, 195 Circulated. 14. Milestones Approach - SCC is to provide maps and survey sheets and the Chairman reported that Mrs C.Taylor had volunteered to complete these. Cllr. Ayre offered help via the NFU if any problems were encountered where they might be able to assist or mediate. Minute 70/94 ANY OTHER BUSINESS 1. lt was reported that the Williton Police had been using a Land Rover for local patrols but this vehicle may shortly be returned to Minehead. lt was agreed the Clerk should write on .behalf of Holford PC saying that much valuable work had been achieved.bythese local patrols with this vehicle and we hope it may be possible to retain it at Williton. 2. lt was reported that rubbish had been dumped in the lay-by towards Shervage Wood. The Chairman undertook to arrange for its clearance. 3. Councillors and the public were reminded that the next meeting of the Council would be on 9th. January 1995. Open DiSC!JSSion 1. A question was asked about public rights of way through the woods at the south side of the road to Alfoxton. The Chairman undertook to speak to Mr. Sirl about the notices in question. 2. Mr. R. Wrightson extended an invitation to the Parish Council to place any notices in .. the_.monthly . about a ' ... fi'6ftorci exam pie.'. .·· . .:. ·-· . 3. In answer to a question about the path from the Alfoxton road to the bridge (Min. 58/94.4} the Chairman stated that Cllr. Venn had seen Mr. Rogers who had undertaken to report back to him but had not yet done so . • HOLFORD PARISH COUNCIL A meeting of the PARISH COUNCIL will be held on MONDAY 14th NOVEMBER 1994 at 7 .30pm in the VILLAGE HALL AGENDA 1. Apologies for absence 2. Matters of interest from Somerset County Council 3. Matters of interest from West Somerset District Council 4. Rural Housing Trust- talk by Senior Housing Officer 5. Public comments on agenda items only 6. Minutes of the last meeting 7. Matters arising : a) Min. 52/94b Bus Shelter maintenance b] tv1in. 58/94.1 Dodington post box c) Min. 58/94.6 Hare Knap seat 8. Local Government Review - statement by Chairman 9. Planning 10. Finance : to authorise the following payments - 1 . Clerk salary Sept./Oct. $4-38 expenses Sept./Oct. fJr-- s.s- 2. Holford Village Hall - hire t-a0-00 11 . Play Area Matters 12. Highway Matters - including traffic relating to hunt 13. Correspondence received 14. Any other Business - at the discretion of the Chairman 15. Open discussion - at the discretion of the Chairman Minute 35/94 - A39 FENCE. The Chairman reported that the inquiry had taken place and that the Inspector is now preparing his report. Dissatisfaction was expressed with some aspects of the inquiry, for example, maps were produced showing cattle grids in Holford but these are/were on private land. The Chairman read out a letter handed to him from Mr. J. Trebble and Col. B. Grandfield. HOLFORD PARISH COUNCIL CHAIRMAN CLERK R. LAIDLER P. BRIMSON Minutes of a meeting of Holford Parish Council held on Monday 12th. September 1994 at 7.30pm. in Holford Village Hall PRESENT: Cty. Cllr. Lady E. Gass, Dist. Cllr. Mrs. W. Lovell, Cllrs. Mrs. D.Salvidge, Mrs. V. Stone,T. Ayre,A. Date,E. Venn, P.Youngs. Also present P. Brimson (Clerk) and 3 members of the public. APOLOGIES: Dist. Cllr. S.Brown, Cllr. R.Laidler. From the public Mr. & Mrs. R.Wrightson. Minute 50/94 MATTERS OF INTEREST FROM SCC. Lady Gass drew attention to the SCC meetings sheduled to take place concerning future arrangements for waste in the County. Minute 51/94- MATTERS OF INTEREST FROM WSDC. There were none. Public comments on agenda items - there were none. Minute 52/94 - MINUTES of the last meeting were taken as read, having been circulated, and signed by Cllr. Venn (in the Chair) after it had been resolved upon a proposal by Cllr. Date and seconded by Cllr. Mrs. Salvidge that the amended version of Minute 35/94 be circulated. Minute 52/94- MATTERS ARISING a] Min. 44/94a Highway Matters. lt was reported that Mr. Spiller is looking into traffic calming methods employed in other counties of the south-west. A leaflet relevant to this issue was circulated among Councillors. There was no further news concerning the egress from Portway Lane. b] Min. 44/94b Bus Shelter maintenance. Word from the Grand Met Trust is· still awaited. Minute 53/94- PLANNING lt was reported that the applications made on behalf of Mrs. P. Rimell and of Mrs. F. Boyd had received approval. New applications had been received on behalf of Mrs. A. M. Burnham and of Mr. P. Sheppard. The application on behalf of Holford Parochial Church Council was delayed while archaeological considerations were being investigated. Minute 54/94 - FINANCE The following payments were authorised : a] Clerk's salary July/Aug £54-38 proposed by Cllr. Ayre seconded by Cllr. Date b] Clerk's expenses July/Aug. flf0-74 proposed by Cllr. Ayre seconded by Cllr. Date c) Burial grant- Holford Parish Church W9-60 proposed by Cllr. Date seconded by Cllr. Mrs. Stone Minute 55/94- PLAY AREA MATIERS. lt was rerported that the see-saw is still broken; also one of the swings and some of the concrete pipes. lt was resolved upon a proposal by Cllr. Ayre and seconded by Cllr. Youngs, that Cllr. Ayre should visit the area and remove any of the equipment found to be in a dangerous condition. Minute 56/94- DISTURBANCES IN GREEN CLOSE AREA. Cllr. Date reported that children are causing nuisance late at night in Green Close area. A senior citizen and others are very concerned; the police have been informed and have visited the area. Minute 57/94- CORRESPONDENCE RECEIVED 1. SCC - Env. Dept. ·somerset Waste -options for the future. Notice of meetings & questionaire. Noted. 2. SCC - Env. Dept. Environment update. Circulated. 3. sec- Env. Dept. Road safety resources. For display. 4. sec - Env. Dept. Milestones Approach. Letter read out & contents noted. 5. SCC - Education Dept. minutes. Noted. 6. WSDC- Composting scheme details. Rejected., 7. WSDC- information concerning grants re: maintenance of amenity areas. Filed. 8. WSDC- Draft Housing Strategy statement. Circulated. 9. SALC -Information re: warden service. Noted. Local Council Review for Sept. 1994 Circulated. 10. Rural Housing Trust- letter. Resolved upon a proposal by Cllr. Date and seconded by Cllr. Ayre, that the Clerk obtain more information and circulate to Cllrs. 11. Holford Parish Church - request for burial grant for year ended 31-3-94. Granted. 12. Taunton & Somerset N.H. Trust- notice of meeting. Noted. 13. Avon & Somerset Police Authority- invitation to propose members. Noted. 14. Association for Conservation of Energy- publicity. Circulated. 15. Nuclear Electric- Radioactive Substances Report 1994. Filed Hinkley Point News No. 186. Distributed to Cllrs. Minute 58/94 - ANY OTHER BUSINESS 1. lt was reported that the posting box located near the church at Dodington had been stolen and that it had been replaced by a box positioned near to the,Counting House. This is not convenient for the residents of Dodington and the Clerk was asked to write to the Post Office requesting a resiting of the replacement box as soon as possible. 2. Re : Minute 24/94- Cllr. Venn reported that Mr. Rogers has made an inspection of the trees in Hodderscombe, that he will be contacting Lady Gass and reporting back. 3. Cllr. Venn reported on the outcome of the site meeting with the Quantock Wardens at the Bowling Green : a] the car park will not be enlarged by SCC. Some logs will be moved, chippings will be put down and branches cut back. The situation will be assessed after one year. b] a new cairn is to be built and a rough draft of the notice which will be placed on it will be submitted to the Parish Council. The aim is to have this completed by c] oak near the seat on the Bowling Green will be cut back. d] bumps were suggested as a way of diverting water coming down the hill from Hare Knap. 4. The narrowness of the which leads from the Alfoxton road to the bridge was raised. Cllr. Venn agreed to inspect the path and report to Mr. Rogers -who had originally designed the path. 5. Cllr. Youngs drew attention to the fact that the Crosshides footpath is not waymarked. Cllr. Venn agreed to ask Mr. Rogers to waymark this path. 6. lt was reported that the top back rail of the seat on Hare Knap is missing Cllr. Venn closed the meeting at 8-:t0,:: d Lt 1'+) 11) 9+. HOLFORD PARISH COUNCIL A meeting of the PARISH COUNCIL will be held on MONDAY 12th. SEPTEMBER 1994 at 7.30pm. in the VILLAGE HALL ,, AGENDA 1. Apologies for absence. 2. Matters of interest from Somerset County Council 3. Matters of interest from West Somerset District Coucil 4. Public comments on agenda items only 5. Minutes of the last meeting 6. Matters arising : a] Min. 44/94a Highway matters b] Min. 44/94b Bus Shelter maintenance. 7. Planning 8. Finance: To authorise the following payments - Clerk salary July/August ;:54-38/ expenses July/August j 9. Play Area Matters 10. Disturbances in Green Close Area 12. Correspondence received .. 1a. Any Other Business - at the discretion of the Chairman 13. Open discussion- at the discretion of the Chairman HOLFORD PARISH COUNCIL CHAIRMAN CLERK R. LAIDLER P. BRIMSON Minutes of a meeting of Holford Parish Council held on Monday 11th. July 1994 at 7 -30pm. in Holford Village Half. PRESENT: Cllrs. A. Date, R. Laidler, P. Youngs. Also present P. Brimson (Clerk), L. Taylor (Steward of the Bowling Green) and Community P.C. Peter Hopkinson (for part of the meeting), plus 16 members of the public. APOLOGIES· Cty. Cllr. Lady E. Gass. Cllrs. Mrs. D. Salvidge, Mrs. V. Stone. T. Ayre, E. Venn. From the public: Dr. & Mrs. L. Hoose. Minute 41/94 ii/IATTERS OF INTEREST FROM·.SCC. There were none. Minute 42/94 MATTERS OF INTEREST FROM WSDC. There were none. Talk by Mr. T. Russell of the Quantock Warden Service: Mr. Russell began by reminding those present that the Quantock Hil!s 'Ne re the first area in England to be designated an A.O.N.6. and said that, although they are one s1xth of the s1ze of Exmoor, they rece1ve only one fortieth of the budget of that area. The Quantocks contain 2% of the maritime heath (a mixture of bell, ling and bog heathers plus gorse and grasses) left on the planet. There are also areas which contain ancient sessile oak (ie. the smaller western oak), and some land is used for commercial forestry. The coombs are special review sites which puts them in the top 2% of S.S.S.I. ·s- they are 90% oak though naturally would/should be t30% oak and pied fly catchers are found in them. Two months in the winter are event free because the environment is so fragile. Bracken is threatening to choke the moorland heathers and swayling (in October to March) is used as a means of pruning heather which has a life of about 20 years. Sheep are valuable in mamtaining moorland but the Quantocks are undergrazed. 12 pure-bred Exmoor ponies have been reintroduced by S.C.C.- only 700 of these are !eft in the world. They are fenced to prevent cross breeding. Numbers of red deer- the largest Wild land mammal in Britain - have increased, and their ticks can pose a threat to human health. Rhododendrons are a major problem, along with bracken which is an invasive species threatening heathland. Pergrine falcons nest on the coastal cliffs. The Quantocks are the most damaged area in the U.K. from motor vehicles and the hills offer perfect terrain to the rap1dly growing leisure pursuit of mountain biking. ' After some questions and comments from both councillors and public, the Chairman thanked Mr. Russell for his stimulating talk which was illustrated by some excellent slides. Public comments on agenda items - there were none. 43/94- rv11NUTES of the last meeting were taken as read, having been circulated, and s1gned by the Chairman after the addition of clanfication of Minute 35/94 requested by Cllr. -;Date. Minute 44/94 - MATIERS ARISING a] Min. 34/94a- Traffic calming. lt was stated that this was still under consideration by Mr. Sprller. There was discussion re: the area in front of the Piough Inn and the Chairman undertook to take this up again with Mr. Spiller. lt was reported that a traffic survey had been carried out relating to the egress from Portway Lane, and that a road sign is to be erected at the approach to the Castle of Comfort Hotel. b] Min. 34/94b - aus Shelter maintenance. This work is awaited. c] Min.34.94d - Bridge by Dog Pound. This work has been carried out. d) Min. 34/94e - Possible transfer to Sedgmoor . Thge letter to the Secretary of State and his reply were read out. e] Min. 40/94.1 - Quantock Hills Joint Advisory Cte. Cllr. Youngs agreed to attend the Annual Meeting in response to the invitation received by the Council. f] Mrn. 40/94.2 - Litter Bins. lt was reported these have now been removed from the Green area. Minute 45/94 - PLANNING. lt was reported that the applications from Mr. Jones and from Mr. & Mrs. Steer had received aproval. New applications had been received on behalf of Mrs. P. Rimell and on behalf of Mrs. F. Boyd. Minute 46/94 - FINANCE. The following payments were authorised: a] Clerk's salary May/June proposed by Clir. Youngs seconded by Cllr. Date b] Clerk's expenses May/June £;.:1'7-78 proposed by Cllr. Youngs seconded by Cllr. Date c] Mr. T. Ayre grass cutting proposed by Cllr. Youngs seconded by Cllr. Date Upon a proposal by Cilr. '(oungs and seconded by Cllr. Date, it was resoived that members of the public may rece:'le copies of Council Minutes and Agendas at a cost of £3-00 per annum + postage where needed. Minute 47/94- PLAY AREA MATTERS. Cllr. Date reported that the see-saw is broken. The Chairman undertook m discuss this with Cllr. Ayre. Minute 48/94 - CORRESPONDENCE RECEIVED. 1. SCC Corr.munrty Health Report. Circulated. 2. SCC Twinning Notes No. 19. Noted 3. SALC Local Council Review for May 1994. Assoctation notes Invitation to Centenary Service at Wells 4. Rural Communrties Charity- invitation to subscribe to 'Viewpoint'. No action. 5. SCC Rural Development Area publicity. Noted. 6. SCC Road Safety Unit posters. For display 7. SCC Education Cte. minutes. Noted. 8. SCC 'Earmark· poster. For display. 9. WSDC Home Composting Scheme publicity. Noted. 10.WSDC Directory of Services for 1994-95 .... 11.Aian Belshrre & Co. -solicitors· notice for display. 12.Holford Village Hall Cte.-request for permission to use Bowling Green. Withdrawn 13.CPRE West Somerset Area Cte. information. Noted. 14.WSDC 'Milestones Approach'. Chairman to represent the Council. 15.League Against Cruel Sports. Letter for information. 16.Nuclear Electric- Hinkley Point News. For distribution. Minute 49/94 - ANY OTHER BUSINESS. There was none. Open Discussion 1. In reply to a question about the size of the Bowling Green car park, the Chairman said he had raised the issue with Mr. A. Watson who is considering what could be done to enlarge it.. Dr. Hoose said the public could be informed that other provision does exist in the area. 2. Attention was drawn to the Notice on the Bowling Green which has peeled from its board. ft was statea that the Notice was only a temporary one and a permanent replacement is awaited. The Chairman closed the meeting at 9.52pm. 2. ?6 HOLFORD PARISH COUNCIL A meeting of the PARISH COUNCIL will be held on MONDAY 11th. JULY 1994 at 7.30 pm. in the Village Hall. AGENDA 1 . Apologies for absence 2. Matters of interest from Somerset County Council 3. Matters of interest from West Somerset District Council 4. Talk by Quantock Warden Service and questions to follow from Councillors and the public. 5. Public comments on agenda items only. 6. Minutes of the last meeting 7. Matters arising : a] Min. 34/94a Highway matters b] Min. 34/94b Bus shelter c) Min. 34/94d Bridge by Dog Pound d) Min. 34/94e Possible transfer to Sedgmoor e) Min. 40/94.1 QHJA Committee ij Min. 40/94.2 Litter Bins 8. Planning. 9. Finance: 1. To authorise the following payments- a] Clerk salary May/June £54-38/ expenses May/June I rr -7 b) Mr. T. Ayre- cutting grass in play area £52-50' 2. To fix cost of agendas and minutes to non-councillors 10. Play Area Matters. 11 . Correspondence received. 12. Any Other Business- at the discretion of the Chairman 13. Open discussion- at the discretion of the Chairman. HOLFORD PARISH COUNCIL CHAIRMAN CLERK R. LAIDLER P. BRIMSON Minutes of the ANNUAL PARISH MEETING held on Monday 9th. May 1994 at 7-30pm. in Holford Village Hall. PRESENT: Cllrs. Mrs. D. Salvidge, Mrs. V. Stone, T. Ayre, A. Date, R. Laidler, E. Venn, · P. Youngs. Dist. Cllr. Mrs. W. Lovell. Also present P. Brimson (Clerk), L. Taylor (Steward of the Bowling Green), and 5 members of the public. APOLOGIES received from Cty. Cllr. Lady E. Gass and from the public Dr. L. Hoose. 1. The minutes of the Annual Meeting held on the 1Oth. May 1993 were taken as read and signed by the Chairman as a correct record. 2. The Chairman gave his report for the year : The Parish Council met on seven occasions, six of these being ordinary meetings and one special meeting to discuss the A39 fencing issue. In September, Mrs. P. Aldridge resigned as Chairman and as Councillor; I was subsequently elected Chairman and Mrs. D. Salvidge was eo-opted on to the Council. John Aid ridge also resigned as Clerk and Phi lip Brimson was appointed to take over this position. The two main issues over the past year have been the local government review and the proposed A39 fencing. The Local Government Commission has recommended Somerset be split into five unitary authorities- Holford would be part of the Taunton/West Somerset unit. The recommendations are currently being considered by the Secretary of State for the Environment. The Parish Council was divided in its opinion but the majority of Councillors favoured the five unitary authorities, though preferring to be part of Mid Somerset rather than of West Somerset. The public inquiry into the fencing proposal took place in April, the Parish Council was represented by Dr. L. Hoose in its continued opposition to the proposals. We await the Inspectors report. The separate Play Area Committee meeting which used to follow the Parish Council meeting is now included as an agenda item on Council meetings. The money held by the now lapsed Play Area Committee has been transferred to the Parish Council account where it is recorded as a separate item. Seven planning applications were considered, six of these receiving approval. Following our various controversies over the last two years, I look forward - with your support - to some stability within the Parish Council over the next twelve months, serving the local community as best we can. I wish to thank all Councillors for their work and support. Finally, I would repeat the comments of my predecessor of twelve months ago in expressing the hope that we shall see more residents at the Council meetings. 3. Matters raised by the public - there were none. HOLFORD PARISH COUNCIL CHAIRMAN CLERK R. LAIDLER P. BRIMSON Minutes of a meeting of Holford Parish Council held on Monday 9th. May 1994 at 7-40pm. in Holford Village Hall. PRESENT : Dist. Cllr. Mrs. W . Lovell, Cllrs. Mrs. D. Salvidge, Mrs. V. Stone, T. Ayre, A., Date, R.Laidler (Chairman), E. Venn, P. Youngs. Also present P. Brimson (Clerk), L. Taylor (Steward of the Bowling Green), and 5 members of the public. APOLOGIES received from Cty. Cllr. Lady E. Gass and from the public Dr. L. Hoose. Minute 25/94 - ELECTION OF CHAIRMAN. lt was resolved upon a proposal by Cllr. T. Ayre and seconded by Cllr. P. Youngs, that Cllr. R. Laidler be Chairman of the Council. Minute 26/94 - ELECTION OF VICE-CHAIRMAN. lt was resolved upon a proposal by Cllr. A. Date and seconded by Cllr. Mrs. V. Stone, that Cllr. E. Venn be vice-Chairman. I Minute 27/94 - PLANNING SUB-COMMITIEE. lt was resolved upon a proposal by Cllr. E. Venn and seconded by Cllr. A. Date, that Cllrs. P. Youngs and Mrs. V. Stone be the planning sub-committee. : Minute28/94 -VILLAGE HALL COMMITIEE. lt was resolved upon a proposal by Cllr. T. Ayre and seconded by Cllr. E. Venn, that Cllr. R. Laidler represent the Parish Council on the Holford and District Village Hall Management Committee. Minute 29/94- STEWARD OF THE BOWLING GREEN. lt was resolved upon a proposal by Cllr. E. Venn and seconded by Cllr. T. Ayre, that Mr. L. Taylor be the Steward of the Bowling Green. Minute 30/94- MATTERS OF INTEREST FROM SCC. There were none. Minute 31/94- MATIERS OF INTEREST FROM WSDC. Dist. Cllr. Mrs. W. Lovell mentioned the impending reorganisation of committees w ithin WSDC and said she had nothing to add to them copy she had received of a letter sent from the Parish Council to the Chief Executive and Clerk of the WSDC. Minute 32194 - MINUTES of the Special Meeting of the Parish Council held on 9th. March had been circulated, so were taken as read and signed by the Chairman as a correct record. Minute 33/94 - MINUTES of the last meeting of the Council, having been circulated, were taken as read and signed by the Chairman as a correct record. Minute34/94 MATIERS ARISING a] M ins. 18/94a and 18/94d.- Highway Matters. The relevant correspondence was read out and the Chairman reported on his conversation w ith Mr. Spiller who had expressed reluctance to take any further action except that he would put white lines in front of the entrances to Back Lane to indicate that it is not a through road when his white lining team was next in the area. lt was reported to the Council that 54 cars used Back Lane in one day recently, showing that there is more of a safety issue than Mr. Spiller suggests. . Foliowing discussion it was resolved upon a proposal by Cllr. Date that a letter be sent to Mr. Spiller asking him to look into appropriate methods of traffic calming on the A39 in the Holford area. · b]Min. 18/94b- Bus Shelter maintenance. The Chairman and Cllr. Venn reported on their inspection of the shelter and and on the Chairman's contact w ith Grand Met Trust which will do the work if materials are supplied. c) Min. 21194- Bowling Green. Following discussion Cllr. Venn proposed that the posts on the North side of the. Green be moved closer to the road. Cllr. Youngs seconded , and voting was 2 in favour, 2 against and 2 abstentions. The Chairman used his casting vote in favour of the proposal which was therefore carried and it was agreed that the problem be raised with the Quantock Warden who has been invited to the next meeting of the Council. d] Min. 24/94.2- Bridge by the Dog Pound. it was reported that the piece of lanci by the bridge is owned by the National Trust and that SCC Highways Dept. will be inspecting the site with a view to making safe by fencing. e] Min. 24/94.4 - Letter to Chief Executive of WSDC. The letter and reply were read out. Concerning moving to Sdgemoor, the Chairman said he would contact the Assistant Clerk of the WSDC with a view to exploring such a move and would then write Secretary of State. to the f] Min. 24/94.5 - Sheep Markings. The list had been received copies and it was agreed that should be circulated and placed in the PC notice board. g] Min. 18/94f. Cllr. Ayre said he deprecated the League Against Cruel Sports circulating private correspondence. Minute 35/94 - A39 FENCE. The Chairman I reported that the inquiry had taken place and that the Inspector is now preparing his report. Dissatisfaction was expressed with some aspects of the .inquirx- The Chairman read out a letter handed to Mr. J. Trebble Col. B. Grandfreld. and f M""J Minute 39/94 - CORRESPONDENCE RECEIVED 1. SCC Community Care Plan. Circulated. 2. SCC Education Cte. Minutes. Noted. 3. SCC 'Who Does Whaf guide. For Clerk to update existing info. 4. SCC Environmental Dept. Rural Services Survey. For completion & return. 5. SALC - publication lists & ·Local Council Review· Noted. 6. SPFA- notice of seminar on sports & recreation. Noted. 7. SCC Environment Dept. Road Safety Unit posters. For display in notice board. 8. 'Aiecto Historical Editions· -Domesday Book reproduction offer. Noted 9. Community Council for Somerset- Rural Services survey, for completion notice of SALC Centenary Service at Wells notice of National Walk Week from 20/5/94 10. TEC Council Bulletin. Noted. 11. Avon & Somerset Constabulary information bulletin. Noted. 12. Bridgwater Parliamentary Constituency - notification of Euro election. Noted 13. Nuclear Electric - Hinkley Point News Nos. 178,179, 181 . For distribution Notice of Local Community Laison Council meeting on 13/5/94 14. Rural Development Association consultation document. Circulated. Minute 40/94 - ANY OTHER BUSINESS 1. The Clerk was asked to enquire whether the Council could receive minutes of the Quantock Hills Joint Advisory Committee meetings 2. The Clerk was asked to write to Mr. Tipple concerning the storage capacity of litter bins used in the Bowling Green area. 3. lt was reported that overnight parking in the Bowling Green car park is on the increase. The Chairman declared the closed at 9-5/j? JL \ ',"1, ,'1 HOLFORD PARISH COUNCIL ACCOUNTS 1993/4 RECEIPTS Date Particulars g_ 1 April93 Balance brought forward 222-55 14 April93 BTWatchbox 12-00 19 Apri193 HM Customs- VAT refund 14-46 28 Apri193 WSDC - precept 850-00 7 May93 Miss C. Roberts - refund 98-40 8 Nov. 93 Transfer from Play Area account 90-82 24 May,94 S.C.C. -grant for bus shelter 25-00 1313- 23 PAYMENTS Date Particulars £. 10 May93 J. Aldridge - Mar/April salary 48-18 10 May93 J. Aldridge- Mar/April expenses 38-32 10 May93 Audit Commission (91/92 audit) 69-25 10 May93 SALC - affiliation fee 44-52 10 May93 Mrs. Aldridge- chairperson's expenses 10-26 10 May93 E. Fenton - Watchbox 12-00 10 May93 Cornhilllnsurance- annual premium 113-00 9 June 93 L. Taylor- car park signs 30-00 12 July93 J. Aldridge - May/Jane salary 48-18 12 July93 J. Aldridge - May/June expenses 18-27 12 July93 R. Jeanes- VAT refund 5-38 23 July 93 L. Taylor- Bowling Green stakes 30-51 6 Sept93 J. Aldridge July/Aug salary 48-18 6 Sept93 J. Aldridge - July/Aug expenses 34-00 6 Sept93 Mrs. Aldridge - advert. for ClerK 18-62 20 Oct. 93 Holford P.C.C. -grant for burial ground 39-50 8 Nov. 93 P. Brimson - Sept/Oct salary 48-18 8 Nov93 P. Brimson - Sept/Oct expenses 34-60 8 Nov93 Holford Village Hall - hire 42-50 8 Nov. 93 Audit Commission (92/93 audit) 71 -72 8 Nov93 SPFA- subscription 5-00 10 Jan 94 J. Aldridge - back pay 6-20 10 Jan 94 R. Laidler- chairman's expenses 8-00 10 Jan 94 A. Date - re : purchase of filing cabinet 7-50 10 Jan 94 P. Brimson - Nov/Dec salary+ back pay 60-58 10 Jan 94 P. Brimson - Nov/Dec expenses 23-22 14 Mar 94 P. Brimson- Jan/Feb salary 54-38 14 Mar94 P. Brimson- Jan/Feb expenses 23-61 14 Mar 94 Holford Village Hall - hire 22-50 1016-16 Balance at bank 31/03/94 297-07 1313-23 This statement, which is subject to examination by the District Auditor, is submitted to the Parish Council for debate. j/ . ....-P. Brimson, Hon. Treasurer 1st.April1994 Si...ec... ?kj..INC . .tv1 sl·3·9lt-i q.c./;u..l..ft:..(-4!..Y>f! Cf3 Minute 21/94 BOWLING GREEN - re: positioning of posts and parking, Gilt. Venn reported on his discussions with Mr. Spiller of the Highways Dept. from which it became clear that the posts could be placed nearer to the metalled surface of the road or large stones could be placed on the verge. Arising from discussion the Clerk was instructed to investigate and clarify ownership of the Bowling Green, and it was agreed that the Chairman would ask Mr. L. Taylor (Steward of the Bowling Green) to prepare an estimate of the cost of moving the . posts adjacent to the road. Minute 22/94 - PLAY AREA MATIERS - it was resolved upon a proposal by Cllr. Ayre and seconded by Cllr. Venn that the Clerk should enquire of the insurers as to whether a RoSPA safety inspection is necessary. Minute 23/94 CORRESPONDENCE RECEIVED 1. Community Council for Somerset- a] publicity re: Village Halls Trail b] publicity re: Cooperative Bank 2. WSDC - Users Charter. Circulated 3. Lt. Cdr. Aid ridge - letter of thanks for back pay received. 4. SCC - Hinkley Point Off Site Plan - for signing & return. 5. SCC Charter for Development Control - circulated 6. SCC Environment Cte. papers circulated 7. SCC- QHJAC information for file. 8. League Against Cruel Sports - information for file. 9. SALC minutes. 10. HSE report - circulated 11. SCC- spending priorities; letter in response to Min.13/94j 12. Nuclear Electric- copies of Hinkley Point News Nos. 174,175, 176, 177. 13. West Somerset Talking Newspaper- request for contribution towards cost of a copier : rejected. 14. Fountain Forestry- publicity. 15. Playground equipment catalogue - New Road range. 16. Letter- Mrs C. Taylor re: a] signs on Bowling Green- these are temporary b] ragwort- need for informative posters 17. Local Council Review 1993 - circulated. Min. 24/94 ANY OTHER BUSINESS 1. Cllr. Venn reported on trees in Hodderscombe growing over the bridleway and restricting access by larger vehicles. Mr. Rogers has been informed and will inspect and report back to the Parish Council. 2. Bridge by the Dog Pound -the old fence has disintegrated exposing a drop of about 15 feet. Cllr. Venn will take this up with the Highways Dept. 3. Cllr. Ayre asked for information re: any footpaths/bridleways not now in use or where routes have changed, with the long term view of meeting future recreational needs. 4. Cllr. Youngs proposed that a letter be sent to the Chief Executive of WSDC to express dissatisfaction about the handling of the question of the future of Quantock Vale Ward. Cllr. Ayre seconded and the Clerk was instructed to write accordingly. 5. Cllr. Date proposed that an up to date list of sheep markings be obtained from the Quantock Commoners Association. This was seconded by Cllr. Mrs. Stone and the Clerk was instructed to obtain the list. Open discussion lt was clarified that a temporary (wooden) building must be 10 ft. from a boundary -this applies to the proposed new cricket pavilion. The Chairman declared the meeting closed at $") 1 HOLFORD PARISH COUNCIL CHAIRMAN CLERK R. LAIDLER P. BRIMSON Minutes of a meeting of Holford Parish Council held on Monday 14th. March 1994 at 7 -30pm in Holford Village Hall. · PRESENT: Cllrs. Mrs. D.Salvidge, Mrs. V. Stone, A. Date, T. Ayre, R. Laidler, E. Venn, P. Youngs. Also present P. Brimson (Clerk), and 4 members of the public. APOLOGIES received from Cty. Cllr. Lady E. Gass and from the public Mr. & Mrs. Beaten. Minute 15/94 - Matters of interest from Somerset County Council : none Minute 16/94 - Matters of interest from West Somerset District Council : none. Public comments on agenda items only- there were none. Minute 17/94- the minutes of the last general meeting of the Parish Council were taken as read and signed by the Chairman. Minute 18/94- MATTERS ARISING a] Min. 05/94a- Back Lane road signs. Cllr. Venn reported on his discussions with Mr. Spiller who had been informed of the whereabouts of the 'missing' sign. Mr. Spiller had said the signs were within the size range appropriate for the need and contents. In. discussion it was noted that the southern end of Back Lane is in a conservation area and that the sign proposed is therefore inappropriate. The Clerk was instructed to write to the Highways Dept. stating that the Parish Council is not satisfied with the size of the signs and to ask for an explanation of the choice in view of other smaller signs in the area. b] Min. 05/94c - Bus shelter maintenance. The Chairman reported that £25 had been received from the 'Community Chest' of the West Somerset Rural Development Association. The Chairman and Cllr. Venn agreed to inspect the shelter and specify in detail the work needed. The Chairman further undertook to enquire about grant aid for a second shelter on the other side of the road. c] Min.05/94d.- Fencing on A39. lt was reported that the letter of clarification had been sent to the Dept. of the Environment. d] Min. 10/94- Highway matters. Cllr. Venn reported that the Highways Dept. still had the request for signs near the Castle of Comfort and the question of kerbstones or hatching next to the Plough Inn, under consideration. The Clerk was instructed to enquire about progress on the latter. e] Public comments from 10/01/94 meeting - Road maintenance. Cllr. Venn reported that he had spoken to Mr. Rogers of the WSDC who had agreed to inspect the sites in question but had also stated that resposibility for any maintenance above bridleway standard would have to be met by the residents. lt was then reported that the pot-holes in both the road between the Dog Pound and the Alfoxton Park cattle grid and those in Back Lane, had been filled in. f] Min. 13/94m - Letter to League Against Cruel Sports. The reply was read out. g] Min. 14/94.3- Street lighting. The Clerk reported that no reply had been received to the letter that had been sent to the sec. Minute 19/94 PLANNING - it was reported that the applications submitted for/on behalf of Mr. & Mrs. N. Holloway and Mr. & Mrs. J. Dargan had been approved. New applications had been received from Mr. & Mrs. Steer, from Dr. TIIsley, and from Holford Cricket Club. HOLFORD PARISH COUNCIL THE ANNUAL PARISH MEETING, AT WHICH ALL LOCAL RESIDENTS MAY ATTEND AND RAISE ANY MATTER THEY WISH, WILL BE HELD ON MONDAY 9th. MAY 1994 AT 7.30pm IN THE VILLAGE HALL. AGENDA Apologies for absence 1. Minutes of the meeting held on 1Oth. May 1993 2. Chairman's report 3. Any other matters raised by the public The Annual Meeting of the Parish Council will be held on Monday 9th. May 1994 in the Village Hall at the conclusion of the Annual Parish Meeting. AGENDA Apologies for absence. 1. Election of Chairman and acceptance of office. 2. Election of Vice-Chairman. 3. Appointment of Planning Sub-Committee. 4. Appointment of two representatives on the Village Hall Committee. 5. Appointment of Steward of the Bowling Green. 6. Matters of interest from Somerset County Council. 7. Matters of interest from West Somerset District Council. 8. Minutes of Special Meeting held on 9th. March. 9. Minutes of last meeting. 10. Matters arising : a] Highway matters - Min. 18/94a Back Lane road signs Min. 10/94a Hatching or kerbing of area near Plough Inn b] Min. 18/94b - Bus Shelter maintenance c] Min. 21/94- Bowling Green d] Min. 24/94.2 - Bridge by Dog Pound e] Min. 24/94.4 - Letter to Chief Executive of WSDC. f] Min. 24/94.5 - Sheep Markings 11. A39 Fence - Chairman to report 12. Planning. 13. Finance - a] Statement of receipts and payments (copy attached) b] To authorise the following payments : · 1. Clerk salary March/April £54-38 / expenses March/April f-1.'+ -67/ 2. SALC subscription for1994/95 £38-89 / 3. Cornhilllnsurance- premium for 1994/95 £117-ooll' 14. Play Area Matters. 15. Correspondence received. 16. Any Other Business - at the discretion of the Chairman 17. Open discussion -at the discretion of the Chairman. Cllr. Venn said if the legality issue would not be raised at the public enquiry then we should leave it to Dr. Hoose as to how best to handle things. · Cllr. Date said he felt that individuals should use their freedom to put their personal views to the public enquiry. The Chairman said S.C.C. preferred to leave the outcome to the public enquiry. Col. Grandfield said he thought that if Dr. Hoose was to be the spokesperson then he should be supported by as many people as possible. Mr. Hewett supported this. Cllr. Youngs said one difficulty was not knowing what kinds of submissions were to be made by the National Trust and, therefore, it would be wise for us to wait until we knew before deciding on our tactics. Dr. Hoose said yes but he believed the rightness of our case did not rest on the method of attack by our opponents. Mrs. C. Taylor asked whether those who had already written were allowed or recommended to appear and reiterate their views. The Chairman said - yes. Mr. Hewett enquired about the proportion of the local community whose views were known. The Chairman said the question had not been put to everyone in the parish but a majority were against the fence. Cllr. Avre said he knew some people had changed their minds. Mr. L.Taylor said the Parish Council vote against the fence was 4 : 3 which was hardly unanimous. He said his views were based on the road safety aspect. Mrs. Aldridge said the Parish Council had voted unanimously in favour of a public enquiry. Col. Grandfield asked whether the Parish Council was going to get maximum publicity (fV etc). The Chairman said - yes. Dr. Hoose said, if the fence proposals were withdrawn, it would leave a road safety problem which would need to be addressed. He believed, however, the fence was ill conceived of itself and should be opposed on that basis and not taking road safety into account. Mr. L. Taylor asked how sheep would not be killed without a fence. Mr. Trebble said 9 deer and 1 sheep had been killed on the road locally. Dr. Hoose said he did not wish to give a prescription but, if the fence proposals were withdrawn, he would then use his energies to address the road safety problems. Cllr. Youngs said the views of both Hapshire and Devon C.C s had been sought where roads were unfenced (New Forest and Dartmoor) as in these places other methods had been adopted concerning road safety. Mrs. Pull en asked whether the enquiry would go ahead if the Parish Coucil indicated it was not going to make representations. The Chairman said it will take place. Dr. Hoose said it was uncertain whether the Inspector would allow the Parish Council to make a statement on the legal issue even if this was not to be discussed. Mr. L.Tay!or asked if speed restrictions could be implemented in this area. The Chairman said yes and this is one method used in the New Forest area Cllr. Mrs. Stone said the fence would not solve the problem because if gates were left open and sheep strayed on to the road,who would put them back? Mrs. C. Taylor said there is a fence in the West Quantoxhead area which Is now broken and sheep are presently straying on the road. Mr. Wrightson enquired about the cost to the community of the fence and cattle grids as proposed. The Chairman said money is in the budgetfor this but ultimately it is the community who pay via the Council Tax. The Chairman after summing up asked for a show of hands of those in favour of backing Dr. Hoose. All except 2 members of the public were in favour and 5 people were in favour of the fence. The Chairman announced that plans for the proposed fence will be on display at Quantock House, Holford (by appointment) and at the W .S.D.C. Offices at W illiton (during office hours) for 3 weeks prior to the date of the enquiry. Mr. Dargan said we should be careful to say that Dr. Hoose represents the Parish Council and a proportion of the community. 1t was agreed that all those who wished Dr. Hoose to represent them, should give their names to him. The Parish Council then resumed in closed session: Cllr. Ayre said he was in favour of the fence and would abstain from voting. Cllr. Mrs. Salvidge agreed with Cllr. Ayre. Cllr. Date supported Dr. Hoose but hoped as many people as possible would attend at the enquiry and state their views. Cllr. Mrs. Stone was against the fence but supported Dr. Hoose. She also hoped many people would attend the enquiry. Cllr. Youngs said it needed to be clarified that Dr. Hoose was representing only the Parish Council, the Residents Against the Fence group and those who gave their names to him. He gave his support to Dr. Hoose. . Upon a propos.al by Cllr. Venn and seconded by Cllr. Youngs, it was resolved that the method of opposing the fencing proposals be left to the dispretion Hoose. Voting was 4 in favour and 2 abstentions. /) J -. _ \. l ) RnL The Chairman closed the meeting at 9.10pm. { t:__ LJiv'- CX) 5 YT • HOLFORD PARISH COUNCIL of a Special Meeting of Holford Parish Council held on Wednesday 9th. March at 7.30pm. in Holford Village Hall Present: Cllrs. Ayre, Date,Laidler, Mrs.D.Salvidge, Mrs.V.Stone, Venn, & Youngs. Also present P. Brimson (Clerk), L.Taylor (Steward of the Bowling Green), and 36 members of the public. · Apologies : Cty. Cllr. Lady E. Gass, Dist Cllrs. S.Brown & Mrs. W.Lovell From the public: Mr. & Mrs. Beaton. Mr. & Mrs. Me Pheat, Mr. G.Anderson. Cllr. La idler took the Chair and made an opening statement outlining a brief history of the proposal in 1983 to erect the fence. He said the National Trust withdrew the application as it had been deemed not legal to erect a fence on common land. Subsequent studies lead to the S.C.C. Quantock Hills Management Plan and some revised proposals. Cllr. Laidler said the Parish Council had always opposed the plan to erect a fence and had enlisted the help of Dr. Hoose in coordinating information and to represent the Parish Council at the forthcoming enquiry. Dr. Hoose then spoke and began by commending the idea of a public enquiry where the views of the Residents Against the Fence and others could be presented. He said he had looked into the question as to whether the National Trust had the legal right to erect a fence and, in his opinion, they did not have this right Dr. Hoose said the Open Spaces Society had made available an opinion by David Anger, Q.C. that the National Trust had no competence to erect any such fences. Dr. Hoose emphasised that this is an opinion and has not been tested in a court of law ; a relator action would have to be taken out by the Atorny General to restrain the National Trust from erecting the fence - this would be very costly and large sums of money would be put at risk. Any Commoner has the right to throw down a fence if it were not legally erected. Also, a County Court summons could be taken out to restrain the National Trust from erecting a fence. Dr. Hoose said the Atorny General route would be best but difficult to pursue. He said The League Against Cruel Sports had admitted an interest and had taken legal advice which was that a court case would probably be won . However, The League is not going to finance any such action. Dr. Hoose said he had written to the Rt. Hon. Tom King requesting him to ask the Atorny General to instigate a relator action , and he has also written to the Atorny General himself similarly asking him to instigate a relator action. Relating to the forthcoming public enquiry, Dr. Hoose said that legality should take precedence over desirability and that, on balance, he felt the case should be argued on the \, basis that it is not in the public interest. The chances, however, of winning are unknown but small. But if we fought and lost it would make it very difficult to initiate a court case. Dr. Hoose reminded those present that legal issues would not be addressed at this enquiry. He said we should not be tempted to·fight where the enemy want us to fight. In conclusion, Dr. Hoose said he hoped he would have the backing of people to use his discretion and judgment in the light of expected further information. The Chairman then opened the meeting to the public and the following points were made : Mr. Hewett pointed out that representations to the enquiry could be made by individuals as well as by the Parish Council and that, surely more people would add more weight. The Chairman said he had been advised that it would be better if the opposition was coordinated. Mr. Wheatley asked for details of the purpose and construction of the fence. The Chairman said it would be one metre in height and it's purpose would be to retain sheep but allow freedom to deer Col. Grandfield said the Quantock Hills Management Plan aims to improve the condition of the sword so that the stocking rate can be increased, and to this effect they have already been spraying bracken to kill it He said the increased stocking would alter the nature of the hills botanically etc. Mr. English said there was a danger of the hills becoming a sheep farm if the fence is put up and he also said he agreed with the point made by the previous speaker. Mrs. Aid ridge said she thought it should be left to Dr. Hoose's judgement. Lt. Cdr. Aid ridge agreed with this. Holford Parish Council Chairman: Clr R Laidler Clerk: P Brimson A Special Meeting of the Holford Parish Council will be held on Wednesday 9th March 1994 at 7.30pm in the Village Hall. The only item to be discussed is the forthcoming A39 fencing public inquiry. AGENDA Apologies for absence !.Opening statement by Chairman. 2.Statement on the current situation from Dr L Hoose. 3.Public comments on inquiry issues only. 4.Final discussion by councillors and any proposed resolutions. !• Holford Parish Council Inquiry into A39 Fencing proposals There will be a public meeting for Holford area residents on Wednesday March 9th at 7.30pm in the Village Hall. Do you want the fence, are you aware that the fence is only the first part of the plan. Following on further fencing is proposed in the village and the erection of 3 or 4 cattle grids. The County Council have already allocated some money for the additional work. The date for the inquiry has now been set for April 20th and 21st. The parish council are against these proposals and we have requested Dr L Hoose to represent the council, along with other objectors, at the inquiry. It is now 18 months since we were informed about the proposals, a considerable amount of effort has been put into preparing a suitable case opposing them. Advise from other opponents to the proposals indicate that it is going to be extremely difficult to fight them. We would like to have one final Parish meeting for Dr Hoose to give his views and for the Parish Council to know your views. Please attend a meeting in the ·village hall, Wednesday March 9th at 7.30pm. It will probably be your last chance to air your views on this matter. Chairman Holford Parish Council Minute 12/94 DOG BYE-LAWS - arising from Min.79/93j. lt was decided that no further action should be taken on this matter. Minute 13/94 CORRESPONDENCE RECEIVED a] Relate - request for grant frorn P.C. Rejected. b] NALC - 1 . Form requesting details of training needs. Filed 2. Request for contribution to Centenary Appeal. Rejected. 3. Local Council Review 1994. Circulated. c] SCC -Volunteer's emergency planning course. Passed to Cllr. Ayre. d] WSDC - Draft Register of Electors. Filed. e] Community Security - invitation to participate. Rejected f] SCC - Committee papers. Education re: replacement of Williton First School. Circulated. g] SCC - Twinning notes. Filed. h] Exmoor National Park - Diary of Events 1994. Facility noted. i] SALC -Minutes of Ashcott meeting and agenda for Holford meeting. Filed. j] SCC - Public Consultation on spending priorities. Chairman undertook to write a reply. k] Nuclear Electric - Hinkley Point News Nos. 170,171172,173. Distributed. I] Save Somerset Campaigne letter . Circulated. m] League Against Cruel Sports - letter. Clerk to reply drawing attention to plastic tubes lying on ground and needing attention if the trees are to be saved. n] Recreation Services -catalogue. Filed. Minute 14/94 ANY OTHER BUSINESS 1. List of Events due to take place on the Quantock Hills -it was stated that this will be received in future. 2. The presence of an unauthorised sign afixed to one of the Parish Council owned posts which surround the Bowling Green, and referring to access to Bowling Green Cottage, was noted. 3. Street lighting in Portway Lane. lt was resolved upon a proposal by Cllr. Date and seconded by Cllr. Ayre that a letter be sent to the appropriate department of the sec deprecating the fact that it had taken seven days to effect a repair to one of the lights. The letter is also to point out that recent modifications to the lighting system have resulted in improvement. 4. Road sign on A39 to east of village which indicates it's name. The Chairman reported on his effort to get this reinstated. Public comments. The condition of the road from the Dog Pound to Alfoxton Park cattle grid and that of the road upwards beyond the hotel were stated to be very poor, these roads having been maintained in the past. Jt was agreed that Cllr. Venn would take this matter up with the appropriate personnel. The condition of Lane was also statea to oe poor. I Min. 07/94 CLERKS SALARY- the chairman outlined the recommended salaries for clerks as from 1st. July 1993, ie. £1-25 per person on the list of electors with a minimum salary of £300p.a. lt was resolved upon a proposal by Cllr. Venn and seconded by Cllr. Youngs that Holford Parish Council adopt the recommendation. Min. 08/94 FINANCE - the following payments were authorised :. a] Clerk's salary £54-3811 proposed by Cllr. Youngs - . seconded by Cllr. Date b) Clerk's back pay £6-20" proposed by Cllr. Youngs seconded by Cllr. Date c) Clerk's expenses £23-22..., proposed by Cllr. Mrs. Stone seconded by Cllr. Ayre d) Previous Clerk back pay£6-2011 proposed by Cllr. Venn seconded by Cllr. Mrs. Stone. e) Chairman's expenses £8-00 proposed by Cllr. Date " seconded by Cllr. Youngs f] Filing cabinet for £7-50"' proposed by Cllr. Mrs. Stone council archives seconded by Cllr. Youngs g] SPFA subscription £5-00A proposed by Cllr. Date (retrospective proposal) seconded by Cllr. Mrs. Stone Min. 09/94 BOWLING GREEN -positioning of posts, arising from Min. 86/93.2 Mr. L. Taylor [Steward of the Bowling Green] reported and discussion followed. The Clerk reported on his conversation with Community Police Constable Wilkinson who had stated a) if the highway is being blocked then an offence is being committed. b) thought needs to be given to the question as to where these occasional visitors to the Quantocks will go if they are prevented fron parking by the roadside. lt was agreed that Cllr. Venn should investigate with Mr. Spiller of the County Highways Dept. the position re: ownership of/parking on/etc. verges, and this matter would be discussed further at the next meeting. Min. 10/94 HIGHWAY MATTERS a] Kerbstones in Plough area - Cllr. Venn reported on his discussion with Mr. Spiller of the Highways Dept. The issue is as yet unresolved but consideration is being given to i) kerbstones, ii) white lines. b] Roadsigns on the A39 on both sides of the approach to the junction opposite the Castle of Comfort. lt was resolved upon a proposal by Cllr. Venn and seconded by Cllr. Youngs that signs indicating the presence of a junction should be placed in appropriate positions. Minute 11/94 PLAY AREA MATTERS - Cllr. Ayre reported that he had cut the grass in the play area 6 times last year at a cost of £52-50 HOLFORD PARISH COUNCIL CHAIRMAN CLERK R. LAIDLER P. BRIMSON Minutes of a meeting of Holford Parish Council held on Monday 1Oth. January 1994 at 7-30pm. in Holford Village Hall: , PRESENT : Cty.CIIr. Lady E. Gass, Dist.CIIr. S. Brown, Cllr. Mrs. V .. Stone, Cllrs. Ayre, Date, Laidler, Venn, Youngs. Also present P.Brimson [Clerk], L.Taylor [Steward of the Bowling Green] and 6 members of the public. APOLOGIES received from Dist.Cllr. Mrs. W. Lovell. Minute 01/94 - Casual Vacancy on Parish Council. lt was resolved upon a proposal by Cllr. T. Ayre and seconded by Cllr. E. Venn that Mrs. D. Salvidge be appointed. Mrs. Salvidge then took her seat on the council. Minute 02/94 - Matters of interest from Somerset County Council. Lady Gass mentioned the meeting of the West Somerset Area Advisory Forum at which the Somerset Community Care Plan had been discussed. Lady Gass also reported that the buildings of Stogursey School are to be improved. Minute 03/94 - Matters of interest from West Somerset District Council. Dist. Cllr. Brown reported on the proposed merger of the W.S.D.C. with Taunton Deane and the consequent demise of the County Council. lt was clarified that individual parish councils must take up the issue of any boundary changes with the Secretary of State for the Environment. Public comments on agenda items - there were none. . Minute 04/94 - the Minutes of the last meeting were taken as read and signed by the chairman. Minute 05/94 - MATTERS ARISING a] Min.79/93a - Disappearance of Back Lane road sign. Cllr. Venn reported that the sign planned for the north end of Back Lane measures 3ft. by 2ft.6in. and is worded: "Road Narrows to 6ft.6in. 50yds. ahead". Mr. White of the Plough Inn was said to have agreed that the sign could be placed by the skittle alley. Following discussion it was agreed that Cllr. Venn should return to Mr. Spiller to request the placing of signs at both ends of Back Lane and to discuss the question of dimensions of the signs. b] Min. 79/93c - West Somerset Area Advisory Forum. Cllr. Ayre had attended the Nov. 23rd. meeting and he gave his report. N.B. a copy of the County Secretary's note of this meeting has been placed in the Parish Council s files. c] Min. 79/93g - Bus Shelter maintenance. Cllr. Venn reported that his inspection had revealed some rot on the oak corner posts and a general infestation of woodworm. The Clerk was instructed to investigate the possibility of grant aid being available towards the cost of maintenance of this amenity. d] Min.83/93 - Fencing on A39. The chairman reported that the Parish Council's response to the Tru_st's proposals had been forwarded to the Dept. of the Environment. lt was agreed that a further letter of clarification making reference to updates to the 1983 submission should be sent and that this would be drafted by the chairman and Cllr. Youngs. Minute 06/94 PLANNING - lt was reported that applications had been submitted for/on behalf of : Mr. & Mrs. N. Holloway and Mr. & Mrs. J.Dargan HOLFORD PARISH COUNCIL A meeting of the PARISH COUNCIL will be held on MONDAY 14th. MARCH 1994 at 7.30pm. in the Village Hall. AGENDA 1 . Apologies for absence 2. Matters of interest from Somerset County Council 3. Matters of interest from West Somerset District Council 4. Public comments on agenda items only. 5. Minutes of the last meeting 6. Matters Arising a] Min. 05/94a Back Lane road signs. Cllr. Venn b] Min. 05/94c Bus shelter maintenance Chairman c] Min. 05/94d Fencing on A39 d] Min. 10/94b Highway matters e] From public comments - road maintenance. Cllr. Venn 7. Planning 8. Finance - to authorise the following payments : a] Clerk salary Jan/Feb £54-38/ expenses Jan/Feb c/.z3 -&./,.. b] Holford Village Hall hire £22-50 / 9. Bowling Green - positioning of posts and parking. Cllr. Venn 10. Play Area Matters - RoSPA inspection 11 . Correspondence received 12. Any Other Business - at the discretion of the Chairman 13. Open discussion - at the discretion of the Chairman 260 n] SCC- Highway Maintenance- business plan. Circulated. o)WSDC- Notice re payment of Council Tax and rent at Post Offices. Notice board. p)Age Concern- request for details of over 60s clubs. Filed. Minute 85/93 PLAY AREA The minutes of the previous·meeting were taken. as read and signed by the vice-chairman. Matters arising; Minute P11/93 -thei90-82 has now been transferred to the Parish Council account. lt was resolved upon a proposal by Cllr. Date and seconded by Cllr. Ayre that this money be recorded in a separate column in the Councils accounts. Minute P12/93 - it was reported that the Chairman had seen Mrs. Morgan and that she had agreed to remove the barbed wire, however Cllr. Date said it was still in place. lt was resolved upon a proposal by Cllr. Ayre and seconded by Cllr. Date that the Clerk write to Mr. and Mrs. Morgan and ask them to remove the barbed wire that on the Play Area boundary. Minute 86/93 - Any Other Business 1. Cllr. Mrs. Stone said it had been reported to her that the condition of the churchyard was a cause of some concern. The Chairman stated that this was a matter for the Parochial Church Council and not the Parish Council. 2. Cllr. Ayre said it had been reported to him that some users of the Bowling Green were blocking access with horse boxes, cars with mountain bicycles on them etc.and that emergency services would not be able to get in to some parts of Holford should they need to. The Steward of the Bowling Green was asked to investigate the possibility of placing some posts closer to the road and this item would be placed on the agenda for the next meeting. 3. Highway Matters- ref; Minute 41/93e kerbstones in the Plough Area. The vice-chairman agreed to take this matter up with Mr. Spiller of the Highways Dept. 4. Footpaths and Bridleways - it was reported that the sign referred to in Minutes 18/93 and 62/93c was still leaning. The Clerk was instructed to remind the Development Services Officer of the WSDC. 5. Highway Matters - a request for a warning sign on the A39 to indicate there is a junction opposite the Castle Comfort hotel had been received. This item would be placed on the agenda of the next meeting. 6. Circulation of Parish Council documents- Cllr. Date stated this was very slow. 7. Parish Council notice board - the vice-chairman placed: on record the gratitude both of Cllrs. and of the whole community for the anonymous gift of a o\ fine new board on which PC and community information can be displayed. Storage facilities for Council archives - the Clerk stated the need for a filing \,_(f cabinet. CUrs. agreed the principle. • 'I /1 ' Public comments .'lt;s, ['{< .1 . The Steward of the Bowling Green reported on the rolling programme of post replacement and said that about 10 more posts would be needed next \\)\ year (approx. cost125]. 2. Dr. Hoose referred to an inaccurate statement in The Independent on Sat. 7th. Nov. and said a correction will appear in the local press shortly. Dr. Hoose said also that the technical arguments concerning legality of the National Trusts intentions still go on. 3. Regret was expressed that the Council no longer receives the Joint Laison I Cte s lists of forthcoming events. The Clerk was asked to enquire about this. h) SCC Committee papers - the Clerk was instructed to circulate these as they arrive. ij Dog Bye-Laws- in view of the contents of the letter received from WSDC it was decided to place this item on the.agenda of the next meeting. Minute 80/93 - Casual vacancy on the Parish Council. lt was reported there had no response to the notice displayed on the PC notice board. Minute 81 /93 PLANNING -it was reported that application No.3/1693/004 had received consent and that application No. 3/16/93/006 had been passed to Cllr. Mrs. Stone for consideration by the planning sub-committee. Minute 82/93 FINANCE . The following payments were authorised; a] Clerk's salary /48- 18 proposed by Cllr. Youngs seconded by Cllr. Date b] Clerk's expenses 134-60 proposed by Cllr. Youngs seconded by Cllr. Date c) Village Hall- hire 142-50 proposed by Cllr. Ayre seconded by Cllr. Youngs d] SALC meeting expenses proposed by Cllr. Ayre seconded ·by Cllr. Youngs e] Audit Commission /71 - 72Aproposed by Cllr. Youngs seconded by Cllr. Date lt was resolved upon a proposal by Cllr. Date and seconded by Cllr. Ayre that the precept for 1994/5 would bei950. lt was resolved upon a proposal by Cllr. Ayre and seconded by Cllr Date that Cllr. Laidler be authorised to sign cheques in addition to Cllr. Ayre and Cllr. Mrs. Stone. Minute 83/93 FENCING ON A39 lt was resolved upon a proposal by Cllr. Y oungs and seconded by Cllr. Date that the Parish Council's response to the National Trust's proposals be as embodied in the 1983 submission to the Dept. of Environment together with the three reasons given in the draft letter circulated by the Chairman and that this response be forwarded to the Dept. of the Environment . Minute 84/93 CORRESPONDENCE RECEIVED a] SCC -Somerset Community Care Plan. Circulated. b] SCC - Local Govt. Review; response to the Local Govt. Commission's draft recommendations. Circulated. c] SCC - Environment Dept. - Road Safety Unit posters. Displayed ' , d] SCC- Signposts information. Circulated. e] SALC - Association notes and notices. Filed. f] Nuclear Electric - statement of incidentsin 1st. quarter of 1993 Hinkley Point News isues 166,167, 168. Circulated. g]WSDC - information sheets re; Holford PC Distributed to Cllrs. h] WSDC- West Somerset Sports Council. Filed. i] WSDC- Caritable Collections- 1994 list. Filed. j] SCC - Structure Plan Review Brief for Somerset. Circulated. k]SPFA- subscription request - granted. I] WSDC - recycling news. Filed. m] WSDC - Strategy for Environmental Health Functions. Circu.lated. HOLFORD PARISH COUNCIL CHAIRMAN CLERK R. LAIDLER P. BRIMSON Minutes of a Meeting of the Holford Parish Council held on Monday 8th. November at 7-30pm. in Holford Village Hall. PRESENT Cty. Cllr. Lady Gass, Cllrs. Ayre,Date, Venn, Youngs, Mrs. Stone Also present P.Brimson [Clerk], L.Taylor [Steward of the Bowling Green] and 8 members of the public. Minute75/93 Appointment of vice-chairman. Cllr. Date proposed that Cllr. Venn be appointed vice-chairman of Holford Parish Council; Cllr. Youngs seconded and this was carried unanimously. APOLOGIES for absence were received from Cllr. Laidler and Mr.R.Wrightson [public]. Minute 76/93 - Matters of interest from Somerset County Council. Lady Gass mentioned the Area Advisory Forum to be held on 23rd. Nov. Minute 77/93- Matters of interest from West Somerset District Council. No District Cllrs. were present and so no matters were reported. Minute 78/93 - Minutes of the last meeting were taken as read and signed by the vice-chairman. Public comments on agenda items - there were none. Minute 79/93 Matters Arising a] Disappearance of Back Lane road sign. Cllr. Venn reported on the Chairman s discussion with Mr. Spiller of the County Highways Department who had expressed his reluctance to replace the sign which had costl-150. The Highways Dept. are, however ,willing to place a sign at the north end of Back Lane. lt was resolved upon a proposal by Cllr. Ayre and seconded by Cllr. Mrs. Stone, that the vice-chairman should visit the Highways Dept. and view the sign made for the north end of Back Lane and investigate its suitability; the voting being 3 in favour, 1 against and 1 abstention. b] Egress from Portway Lane - the relevant correspondence was read and it was noted that a letter from the County Highways Dept. is awaited. c] Area Advisory Forum on 23rd. Nov. Cllr. Ayre hopes to attend this. d]Rubbish bins on the Bowling Green the letter received from WSDC was read. e) Footpaths and Bridleways- Cllr. Youngs reported that WL10/7 is now cleared but that WL10/15 is not. f] Grants which may be available towards the cost of cutting the grass in the Play Area - it was agreed that the expenses would be assessed before the next meeting with a view to making an application. g] Bus Shelter maintenance - Cllr. Venn agreed to inspect the shelter and report on its condition at the next meeting. HOLFORD PARISH COUNCIL A meeting of the PARISH COUNCIL will be held on MONDAY 10th JANUARY 1994 at 7.30 pm. in the Village Hall. AGENDA Apologies for absence 1. Casual vacancy on Parish Council 2. Matters of interest from Somerset County Council 3. Matters of interest from West Somerset District Council 4. Public comments on agenda items only 5. Minutes of the last meeting 6. Matters Arising a] Min.'fQ\93a Disappearance of Back Lane road sign - Cllr. Venn b] Min.lQ\93c Area Advisory Forum- Cllr. Ayre c] Min.'Jq\93g Bus Shelter maintenance - Cllr. Venn d]Min. 83\93 Fencing on A39 7. Planning 8. Clerk s salary 9. Finance - to authorise the following payments; a] Clerk salary Nov\Dec 1 back pay Sept\Oct J 6-20 "' expenses Nov\Dec b] Previous Clerk back pay Jui\Aug 16-20 1\ c) Chairman - expenses for SALC meetingf8-00 d) Purchase of equipment - filing cabinet /7-50 10. Bowling Green - positioning of posts - arising from Min.86\93.2 11. Highway Matters - arising from ij Min. 86\93.3 ii] Min. 86\93.5 12. Correspondence received 13. Play Area Matters 14. Dog Bye-Laws - arising from Min. 79\93j 15. Any Other Business - at the discretion of the Chairman · 16. Open Discussion at the discretion of the Chairman . . Telephone No. : HOLFORD PARISH COUNCIL Chairman : Cllr. R •. Laidler Clerk: P. Brimscm Minutes of'. a Meetin-g· of· the Play .Area Committee held on. Monday 6th. S'eptember '93 at; 9.1:0pm. in the Village HTalJl. Present Cllr·. R.Laidler (Chairman), C:llrS". Date, Wenn and Cllr. Mrs. Stone. Also present P. Brimson: (Clerk). Apologies: i'"or absence·:: Cllr. Youngs. Minutes of the meeting heJLd on 1.2th. Ju]y were taken as read and it was agreed they should be signed by the Chairma.n as a c·orrec t record. Matters· arising: Minute P11/93: after the position concerning Play Area funds had beel!ll c·larified, C1lr. Venn proposed that Mr. L. Hayes be asked to write to· th,e National Westliiin11_ter bank relinquishing his interest in the account and suggesting that Holford Parish Counc·il wilJL assume· responsibility i'"or it., and further that the Clerk then write to the bank asking for the contents of· the account transfe£red to the Parish GouneiJL account. This was secomd.ed by Cllr. Nrs. Stone and: passed •. Minute 12/93: Cllr. Date' reported that barbed wire had been placed on the f'ence adjoining: the play area and Mr. Morgan' s property and: that this posed! a hazard to children using the· play area.. The Chairman undertook to discuss the matter with Mr. Morgan and report back at next meeting •. 1linute 13/93: Venn proposed that,ij.future,matters concerning· the play area be· inc·luded as an item on the main agenda of' the Parish Council meetin-gs. c:11r. Mr-s. Stone· seconded and: this was passed. The closed the meeting at 9.30pm. Minute ·.70/93 -Fi nance - the following payments were authorised: a) Clerk's salary July/August £48-18 proposed: Cllr.Mrs. Stone seconded Cllr. Date b) Clerk's expenses July/august £34-00 A plloposed Cllr. Mrs. Stone seconded Cllr Date c) Chairman's expenses (advert) £18-62 proposed Cllr. Date seconded Cllr. Venn Minute 71/93 - Repainting of Dog Pound Plague: the Council was pleased to accept Lt. Cdr. Aldrid g-:e 's kind offer to re-paint this. Minute 72/93 - Footpaths & Bridleways: Cllr. Youngs submitted a report on the condition of: i) the footpath across Cross Hides ii) Bridleway 10/15 over. Woodlands Hill from the A39 A copy of Cllr. Youngs' report will placed in the Council's files and the Clerk was instructed t ·O bring its contents to the attention of the Development Services Officer for the W.S.D.C. Minute 73/93 - Correspondence Received: 1. Holford P.C.C. -request for Burial Ground Grant. Cllr. Date proposed that £39-50 be paid as last year. Cllr. Venn seconded and this was carried withdut 2. W.S.D.C. request to fix the precept' for 94/5 deferred to the next meeting. 3. Local Government :commission - acknowledgement of Parish Council Vote: noted. 4. W.S.D.C. - information re:Grant towards maintaining amenity areas: Clerk to seek further information. 5. W.S.D.C. - Red ·cross information: noted and to be displayed. 6. S.W. Provincial Employers - informationore: training opportunities for Parish Clerks: filed for future reference. 7. W.S.D.C. -Local Government Review- notice that no referendum will take place: noted. 8. S.'C.C. - notice that Cte. & sub-Cte. papers relating to this area will be available in future, free of Clerk instructed to request they are sent. 9. W.S.D.C. Imperial Cancer Research Fund - notice of house to house collection in the area: noted. 10 Hinkley Point News - copies distributed. Minute 74/93 - Any Other Business 1. Disappearance of road sign at entrance to Back Lane: the Chairman undertook to take this up with the relevant authorities. 2. Posts on Bowling Green: no information was available as to when these will be renewed. 3. Travel expenses for unsuccessful for position of Clerk:= Cllr. Date proposed that if a claim was received then it would be considered. Cllr. Venn seconded and this was carried. 4. Letters of thanks to former Chairman and Clerk: the Chairman undertook to write these. At 9-00pm the Meeting was opened to the public. 1. Concern was expressed regarding the proliferation of Mountain Bicycles in and around the village. Cllrs. undertook to pass on this concern to the S.C.C. Section Director.: 2. Stray sheep - concern was expressed regarding sheep on public highways. It was stated that responsibility for these animals lay with their owners. 3. It was stated that the Bus Shelter needed cleaning. Mrs. C. Taylor kindly agreed to do this. The Meeting closed at 9-lOpm. Telephone No.: HOLFORD PARISH COUNCIL Chairman: Cllr. R. Laidler Clerk: P. W. Brimson MINUTES of a Meeting of the Holford Parish Council held on Monday 6th. Sept. '93. at 7-30pm in the Holford & District Village Hall. Present Cllr. (Vice- Chairman), Cllrs. Venn and Mrs.Stone(from8pm) ·' Also present: P. Brimson (Clerk), Lt. Cdr. J. Aldridge (Clerk in retirement) and e members of the public . Apologies for absence were received from Cty. Cllr. Lady Gass, District Cllr. Mrs. W. Lovell and Cllr. P. Youngs. Minute 63/93 Cllr. Laidler in the Chair opened the Meeting and welcomed Mr. P. Brimson, appointed Clerk from 1st. September 1993. Cllr. Laidler then read a letter of resignation from Cllr. Mrs. P. Aldridge and expressed his support for the sentiments it contained. Cllr. Venn then proposed that, Cllr. Laidler be appointed Chairman; Cllr. Date seconded and this was passed. Cllr. Laidler then proposed from the Chair that Cllr. Venn be - appointed Vice-Chairman; there being no seconder, this appointment was • deferred until the next meeting. Minute 64/93 Matters of interest from Somerset County - Cty. Lady Gass was not present • ., Minute . 65/93 Matters of interest from West .Somerset District Council- District Cllrs. Mrs. W. Lovell and S. Brown were not present. ' Minute 66/93 Public comments on agenda items - there was a query as to. whether the disappearance of the road sign at the southern end of Back Lane had been reported to the police. The Chairman undertook to speak to all the. relevant authorities about this matter. Minute 67/93 the Minutes of the meeting held Monday 12th. July were taken as· read and it was resolvedunanimously that the Chairman should sign them. Minute68/93 Matters Arising - a) Appointment of Clerk - the Chairman confirmed the appointment of Mr. P. Brimson. . b) Dog Bye-Laws - the Clerk reported on the salient features of a conver sation his predecessor had had,with the Environmental Health Services Manager of'the W.S.D.C. Council agreed to let this matter lapse. c)Egress from Portway Lane - Cllr Date briefed Council on his conversation with Mr. Knight and reported that he is not happy with the idea of losing 2 ft. from his garden and the replacement of the existing fence. ., C1lr. Date expressed the view that lowering the existing fence might help. The Clerk was instructed to inform the Area Highways Manager of S.C.C. · d) S.C.C. Environment 'Open Day' - Cllr. Venn reported on this and of how the way in which weather monitoring equipment helps to avoid unnecessary salting of roads. Cllr. Venn received an information pack which will be placed in the Council's files. ' e)Area Advisory Forum- this matter was deferred 'as Cllr. Ayres was not present to make his report. f) Rubbish Bins (ref: 51/93) - it was stated that these are now bei ng emptied but the problem remaining is not related to the capacity of the bins but is caused by wild-life scattering t heir contents. The Clerk was instructed to r equest the Environmental Services Officer to supply bins with solid walls in the Bowling Green area. Minute 69/93 Planning - Ap)aication no 3/16/93/001 submitted on behalf of Mr. P. Sheppard of Woodlands End, Holford was passed to Cllr. Mrs. Stone for consideration by the planning sub-committee...... , . ' . J.. ' " "' • . " - ' Telephone No.: " ' •* ..., HOLFORD PARISH COUNCIL Chairman: Cllr. R. Laidler Clerk: P. B'rimson A Meeting of the Parish Council will be held on Monday 8th. November 1993 at 7-30pm. in the Village Hall!. AGENDA Apologies, for absence·. 1. Appointment of vic,e-Chairman. 2. of interest from Somerset County Council 3:. Matters of interest from ,West Somerset District Council. 4. comments on agenda items ( \ 5. Minutes of the last meeting. arising: Min. 66/93 Disappearance of Back Lane road sign - Chairman to rep!)rt. Mine. 68/93c Egress from Portway Lane. Min. 68/93e Area Advisory Forum. Min. 68/93f' Rubbish bins on Bowling G'reen area. Min. 72/93 Footpaths and Bridleways. Min. 73/93.4 (d-ants towards cost of maintaining- amenity areas. Bus shelter - maintamnance needs. 7.. Cas:ual vacancy on Parish Council. 8. Plann-ing. 9. Financ&: C2erk - salary Sept/Oat. £48-18/ Clerk - expenses Sept/Oct. £'34-60" Holford Village Hall.. hire for £42-5.0 / Authorise hire of Village Hall for S.A.L.C. meeting Wed. 1st. Dec. Precept for year 1994/95 10 . Proposed fencing along Parish Council's response to Dept of Environment. 11. Correspondence received. 12. Play Area matters. 13• Any Business. 14. Meeting open to public at Chairman's discretion • •