KOPANO PRODUCT STRATEGY & ROADMAP

September 2016 COMMUNICATION & DRIVERS OF SHARING PLATFORM PRODUCT STRATEGY Kopano introduces a thoroughly modern communication User needs are the main drivers for the development of experience. The advanced functionality enables teams our product and the implementation of new features. to boost productivity and enhance collaboration. To stay up to date on what sort of improvements and With more then ten years of experience in groupware extra features users want, we collect feedback. Product development, we provide software solutions to organize owners decide upon their product strategy based on the lives of busy professionals. this feedback and their own vision.

Emailing and advanced calendaring are and remain Interaction with users and feedback from our test the core functionality for this purpose. With increased group have already lead to the development of the online presence, partially due to the rise of smart- new look & feel of WebApp 3.0 and improved search phones, people have increasingly become used to possibilities. User needs typically appear within one of instant communication and information sharing. three themes: be productive, work together, and keep Kopano combines the familiar yet advanced groupware control. We aim to directly improve the user experience features with instant communication and information by dedicating our innovations to these themes. sharing.

DRIVERS OF PRODUCT DEVELOPMENT

Instant communication Manageability Client connectivity

Mobility Open Source Interaction with externals Search & find Information sharing Security & privacy

BEING PRODUCTIVE WORKING TOGETHER KEEPING CONTROL

3 TOWARDS A NEW FOOTPRINT In June 2016 we have published the first release to create a reliable communication stack on our of the Kopano communication & sharing stack. own terms. Interaction with many partners and This release includes the first versions of WebApp, customers has shown what a good decision that S/MIME, Web Meetings, Files and a preview of the was. Kopano Outlook Extension for which the first final will be released this quarter! We also released the Quite some Kopano users originate from . first final version of DeskApp, our desktop client. Since we forked from Zarafa we want to help you with a smooth transition from Zarafa to Kopano. With the release of Outlook 2010, Microsoft left Due to the equal codebase, the first Kopano prod- the path of offering a reliable interface for third ucts match with a certain version of Zarafa’s prod- party vendors like ourselves. These types of new ucts. For example the ZCP 7.2x series matches with development at Microsoft made us rethink our the Kopano Core 8.x series. client strategy. We have grasped the opportunity

KOPANO IN A NUTSHELL Kopano is thé open source communication & This will be delivered through a future proof client sharing solution. It includes everything you need family. The key player here is WebApp, which allows for your daily professional life. Its open source you to be productive from anywhere. DeskApp is nature allows you to keep complete control of your developed as the bridge between WebApp and the data and your infrastructure. You can see what is desktop. Add-ons like Web Meetings and Files are happening to your data anytime and anywhere: on- the first visible steps that show the extendability premises or in the (hybrid) cloud. Naturally it is also that Kopano provides. Outlook support, working easy to integrate into existing environments, and offline and mobility are provided via ActiveSync its modular architecture remains the foundation and the Kopano Outlook Extension. for easy scalability.

Kopano product strategy & roadmap 4 KOPANO PRODUCT OVERVIEW The table below provides you with the complete second half of 2016. For future releases in 2017 we overview of the components in the Kopano com- have identified the goals and drivers for develop- munication & sharing solution. The rest of this ment, which will lead to a specific feature set and document presents a detailed overview of Kopano other improvements during the remainder of 2016. releases in 2016, and of upcoming releases in the

COMPONENTS RECENT RELEASES UPCOMING RELEASES FUTURE OF KOPANO

Backend

Q2 /16 Q3 /16 Search, backup & perfor- PHP7, MySQL and CORE Performance mance improvements Ubuntu 16.04 support

Q2 /16 Q4 /16 Integration with Synchronization ARCHIVER Performance Kopano Core of ACLs

Management

Q1 /16 Q4 /16 DASHBOARD Organisation & health Technical information Recommendations & status overview for partners Kopano Marketplace

Clients

Q2 /16 Q4 /16 New design & Information WEBAPP Categories & favorites advanced search management

Q2 /16 Q4 /16 Improved integration DESKAPP DeskApp 1.0 final features User experience

Q2 /16 Q3 /16 MOBILITY Preview of Kopano Performance improvement Improved ActiveSync (Z-PUSH) Outlook Extension & free/busy support support

Add-ons

Q2 /16 Q4 /16 WebApp integration & Personalization & WEB MEETINGS Usability & screen sharing multi-window handling further integration

Q2 /16 Q4 /16 Integrated Files for Teams & large Collaboration FILES Webbased access attachment support

Q3 /16 Q4 /16 S/MIME Security & authenticity Private keys & certificates Ease of use and advanced certification management

5 Core

CHARACTERISTICS

• Sharing platform for , • Easy integration with existing • Share mailboxes and calen- files, calendaring, etc. architecture dars between co-workers

Q2 2016 SEARCH, BACKUP & PERFORMANCE IMPROVEMENTS

The latest final versions of our group- ware have received massive perfor- mance and security improvements, such as extended platform support with RHEL 7 and SLES 12. The new Search provides an enterprise class search engine with better stabil- ity and more precise search results.

The new Backup adds features such as the ability to backup WebApp settings and rules whilst remaining easy to use. Presence is a new backend service to complement recent and upcoming prod- ucts such as Web Meetings. Releases are now available via our new reposi- Kopano Core in the center of communication tory, which allows customers to update and maintain their installations easily. Q3 2016 UBUNTU 16.04 SUPPORT AND PERFORMANCE

Our focus for the next version of Kopano Core is on the optimization of satellite components. We introduce support for Ubuntu 16.04 which includes sup- port for MySQL 5.7 and an enhanced PHP MAPI interface for interoperability with PHP 7. This will essentially allow speedups in many areas of our web based components.

We are improving the performance of authentication requests by a factor of 1.5 in which all clients benefit with faster response time. Optimizations in memory management and many other (smaller) stability optimization fixes On-premise installations keep you in control are included as usual.

FUTURE LARGE MAILBOX PERFORMANCE

For future releases of Kopano Core performance in and scalability, even in long distance environments. all areas will remain the most important objective for development. We aim to enhance certain performance We are going to provide our first based import aspects of the Gateway (IMAP/POP), especially for very utilities (incl. PST) and continue with our code and per- large mailboxes. We also aim to improve the clustering formance optimization, effectively gaining even better of components to allow for a better failover handling performance throughout our solutions components.

Kopano product strategy & roadmap 6 Archiver

CHARACTERISTICS

• Minimize mailbox size by • Deleted messages can still be • Identical in architecture to archiving old messages viewed and opened the Kopano Core server

Q2 2016 KOPANO ARCHIVER

Archiver provides a way to minimise mailboxes by moving old messages to slower (and presumably cheaper) stor- age. Archiver consists of one or more additional Kopano servers dedicated to storage of archived messages. These servers are identically in architecture to the normal Kopano server

Once a message is archived, it may be deleted from the original mailbox. It can still be viewed and opened as if it were a normal message. The Archiver uses Kopano Core’s multi-server technology to seamlessly access the Archive’s ‘inboxes’. Archiver stages

Q4 2016 INCREASING PERFORMANCE & INTEGRATION

Kopano Archiver will gain from per- formance benefits made to the store archive and the user experience will be improved. Quota restrictions per archive store will be removed and restore options are extended after deleting a message after a certain time period.

Next to these improvements Kopano Archiver’s integration will be improved to allow running on the same instance as the Kopano Server with a special configuration set.

Archiver folders are available in WebApp

FUTURE KOPANO ARCHIVER 2.0 Kopano Archiver 2.0 will introduce a full rewrite of all We aim to extend Kopano Archiver to fulfill more and Kopano Archiver utilities, which will allow the setting more criteria for auditing acceptability, especially in the & synchronization of ACLs. In addition, restoring areas of completeness and protection from change and from Archiver to the primary store has been made tamper (denial of deletion and modification). more efficient. Both tools utilize the python-kopano framework which allows for better integration with other third-party integrations. 7 Dashboard

CHARACTERISTICS

• A complete overview of cus- • Recommendations on techni- • Access to documentation, tomers and their installations cal improvement possibilities downloads and support

Q1 2016 FIRST BETA RELEASE PROVIDES INSTALLATION STATUSES

The Dashboard helps our partners and customers see how their installations are performing. The first beta version was introduced in the fourth quarter of 2015 and it took the first step towards that goal. The current version provides an overview of your customers and installed systems.

The installation status is provided using several key metrics that indicate the health and performance of your system. Both customers and partners can use Dashboard to get in contact with the Kopano support and profes- sional services teams. Dashboard provides a status overview

Q4 2016 TECHNICAL INFORMATION FOR PARTNERS

Next releases will focus on making technical information available for customers and partners. Technical documentation and manuals, access to FAQs and how-to’s as well as extended information about product releases (and their downloads).

License and subscription manage- ment will also be incorporated in the Kopano Dashboard. This is the next step towards the Kopano Marketplace, which will make it easy to try, buy and deploy additions to the Kopano stack.

Kopano Dashboard login page

FUTURE IMPROVEMENT NOTIFICATIONS AND THE MARKETPLACE The Kopano Dashboard is intended to help partners help specific updates. Furthermore, the marketplace will their customers. Based on the information it collects allow customers to tailor Kopano to their specific needs. and the experience of the support and professional They will be able to select add-ons and services they services teams, recommendations will be provided. The are looking for in a communication and collaboration Dashboard can notify you about potential improvements system. to your installations and prompt you about customer-

Kopano product strategy & roadmap 8 WebApp

CHARACTERISTICS

• Collaboration & sharing from • A full client experience in your • Extendable feature set with a single interface own browser an add-on infrastructure

Q2 2016 NEW DESIGN AND ADVANCED SEARCH POSSIBILITIES

The most recent version of WebApp has gotten a complete design over- haul. The new design is cleaner, more consistent and provides more space for the content that matters. It can even be themed to your own preference!

Advanced search provides more options than you would expect from searching in your email client. You can search for any piece of data, even in attachments. Additionally, filters can be selected to show only results that are unread or contain an attachment.

WebApp interface

Q4 2016 CATEGORIES AND FAVORITE FOLDERS

The focus for WebApp will be on per- formance, with important updates to the interaction layer between WebApp and Core. The performance increases by making the information the user wants more easily accessible. We plan on doing this by improving the use of features like ‘categories’ for email and calendar items, ‘smart search’ folders and ‘favorite folders’.

Working with a lot of different informa- tion sources will become easier with the introduction of the new ‘pop-out’ window for email, It will allow you to New design in WebApp read or write your email in a separate window instead of a tab.

FUTURE INFORMATION MANAGEMENT

Information management remains an important subject: help you stay up to speed. We also continue to make life making information available and accessible in simple easier for plugin developers by providing more services ways. Filtering and automatically processing incoming from within WebApp, like centralized notifications email can provide a great boost to productivity here. or plugins for authentication (making features like More improvements to the user interface improve the ‘2-factor-authentication’ easier to implement). way you get your daily dose of information and can

9 DeskApp

CHARACTERISTICS

• A native application engine • Provides better integration • Available packages for to run on your desktop with the desktop OS Windows, Linux and OS X

Q2 2016 DESKAPP 1.0 FINAL AS DEFAULT EMAIL CLIENT

DeskApp is the bridge between WebApp and the desktop and it provides all features available in WebApp (such as email, calendaring, Web Meetings and Files). Because it is a native application, it can go beyond what you can expect from a regular web application.

DeskApp integrates with the by making itself available as a default email client. This allows the user to send a file by email from any- where on their system due to ‘explorer integration’ or any other application that can use email to transport data, such as an office suite. DeskApp launcher

Q4 2016 IMPROVED INTEGRATION FEATURES

The next big step for DeskApp is fur- ther integration with the file system for add-ons that you could find in WebApp, such as Files for Teams. Improved inte- gration with existing security features such as single-sign-on are also part of the next versions.

Advanced installation packages will be introduced with the goal to help administrator implement DeskApp in their organisation.

DeskApp configuration

Kopano product strategy & roadmap 10 Mobility

CHARACTERISTICS

• Compatible with Outlook • Synchronize email, calendar • Native support on all major 2013 and newer versions and contacts to smart devices mobile platforms

Q2 2016 PREVIEW OF THE KOPANO OUTLOOK EXTENSION

The Kopano OL Extension will provide enhanced support for Outlook with the ActiveSync protocol. The extension enables features otherwise disabled when using ActiveSync: synchronisa- tion of the Global Addressbook (GAB), work with free/busy scheduling and you can set your Out of Office message.

Apart from the improvement for Outlook usage, Z-Push 2.3 brings enhancements for big environments such as MySQL and memcache states. In addition to this we introduce new and official packages repositories so that administrators can keep up to date Your information available on the go with the Z-Push releases more easily.

Q3 2016 Z-PUSH 2.3: PERFORMANCE IMPROVEMENT AND FREE/BUSY SUPPORT

During the further release cycle to Z-Push 2.3, we will take a continued look into performance improvements for small and large environments. One milestone here is PHP7 support and further refactoring of the current code.

For end users we want to further enhance the experience of open- ing shared folders. This is technically already possible with the Z-Push 2.3 release. A next version of the Kopano OL Extension will provide an easy to use interface to access these features. The WebApp MDM plugin will also receive an update to benefit from the Outlook compatibility is realised over ActiveSync new features in Z-Push 2.3.

FUTURE IMPROVED ACTIVESYNC SUPPORT

Version 2.3 is still quite fresh, which means there will Doing this we also want to remove support for be quite some minor/maintenance releases before ActiveSync 2.5, since it is not widely used anymore. This we start working on the next major release, that will new version will also feature a more intense integration eventually become Z-Push 2.4. Milestones that we cur- of statistics and metrics generation used for example by rently consider for this version are the implementation the Kopano Dashboard. of ActiveSync 14.1 and subsequently 16.0, which were introduced in Office 365 and Exchange 2016. 11 Web Meetings

CHARACTERISTICS

• Online meetings running • Share screen content, files • HD video and audio meetings inside your browser and presentations

Q2 2016 INSTANT VIRTUAL MEETINGS WITH SCREENSHARING

Web Meetings brings instant digital meetings to the browser. Connecting colleagues and business partners all over the world through chat, HD-video and -audio. Setting up a meeting is as simple as sending an email or a calendar appointment. No additional software is required.

Showing a project to a colleague or need to help a client? The screen sharing function in Web Meetings is an excellent tool to do so. The Web Meetings backend component has been updated and screen sharing will work with newest Chrome, Chromium, Iridium and Firefox versions. Instant communication via Web Meetings

Q4 2016 WEB MEETINGS 3.0 Kopano Web Meetings 3.0 will bring many new features with a focus on usability and quality. The upcoming release contains many design improvements to go in line with the new look&feel of WebApp 3.0. The interfaces of WebApp and Web Meetings will be more integrated. For example by adding sound control to the WebApp toolbar.

A multi browser-window manager will enable Web Meetings to launch in an external window from a drop down menu in WebApp. To increase productivity and flexibility it will even be possible to have multiple sessions Work together with screen sharing running in parallel.

FUTURE SYNERGY AND COOPERATION WITH OTHER TEAMS We are investigating many projects in the WebRTC area, Also the new video standards H.264/H.265 are inter- and are eager to participate with the most promising esting to be able to be more energy efficient for mobile developments. Possibilities for new features that are web meetings. high on our list are SIPgateway and XMPP integration.

Kopano product strategy & roadmap 12 Files

CHARACTERISTICS

• Access your shared files • Integrated with core features • Share files in (cross- from WebApp organisational) teams

Q2 2016 INTEGRATION WITH GROUPWARE FEATURES

The Files add-on increases productiv- ity by enabling access to your files from anywhere using WebApp. It can work with any system that supports WebDAV or FTP protocols and it helps you store and retrieve files within WebApp.

Integration with groupware features lets you create new with attach- ments without having to download them first and vice versa: store received attachments easily in your storage system.

Easy file sharing from a single interface

Q4 2016 FILES FOR TEAMS WITH LARGE ATTACHMENTS

The next version of Files will focus on collaboration and sharing features. To reflect this new functionality, the Files plugin will be called ‘Files for Teams’ in the future. We will also introduce new drivers like ownCloud and SMB/CIFS, which will allow you to connect such a storage device to WebApp.

The ownCloud backend driver also helps you leverage the advanced shar- ing features that can be found in the storage product, making it easy to access these features. A new module for large attachments will also reduce the load on your mail server - just send Boost productivity with file access a link instead of the entire file.

FUTURE INCREASED COLLABORATION

After the introduction of Files for Teams we will con- More focus will go towards lowering the threshold for tinue along the collaboration path. More drivers will integration with other collaboration products with files be introduced, and we’ll work together with partners used in the Files for Teams storage backend. to help them integrate their storage solutions with WebApp, be it on-premises or in the cloud.

13 S/MIME

CHARACTERISTICS

• Private email using S/MIME • Ensure authenticity and iden- • Easy to use: available at the encryption tity with digital signatures click of a button

Q3 2016 SECURE EMAIL AND AUTHENTICITY OF THE SENDER

The S/MIME plugin brings secure email to WebApp. S/MIME’s digital signa- tures confirm the identity of a sender and encryption can provide additional privacy - an intercepted message can not be read by any man in the middle, whether in transit or in the mailbox.

Incoming signed and/or encrypted email can automatically be verified, and decrypted after you have entered the passphrase to your private key. The automatic import of incoming public certificates and the certificate manager complete the feature set you need for a secure email environment. Keep control with S/MIME

Q4 2016 PRIVATE KEYS AND CERTIFICATES

The next version of the S/MIME add-on will support the use of keys and certificates stored in a centralized location, such as AD or LDAP. Not only does this make life easier for administrators wanting to deploy secure email in their organisation, but users wanting to exchange encrypted email no longer have to exchange their certificates in any way.

Adding support for additional private keys and making certificate uploading easier are also a topic on the roadmap.

Sign and encrypt your mail

FUTURE ADVANCED CERTIFICATE MANAGEMENT The S/MIME plugin will continue to improve in future Continuing support for newer certificate authorities will releases. The focus will be on ease of use for both users also be important as we develop new releases. and administrators, which leads to advanced certificate management and easy certificate exchange.

14 GET IN TOUCH

Visit our website: www.kopano.com

Email us: [email protected]

Visit us: Elektronicaweg 18 2628 XG Delft The Netherlands

: Schiffgraben 13 30159 Hannover Germany

Call us: +31 (0) 15 750 4712 : +49 (0) 511 220019 – 80