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Applied Leadership Development Program for District HIV & AIDS Coordination Facilitator Guide Republic of Botswana Ministry of Local Government and Rural Development 2014 In partnership with the US Centers for Disease Control and Prevention (CDC) National Alliance of State & Territorial AIDS Directors (NASTAD) Disclaimer The curriculum for the Applied Leadership Development Program (ALDP) for District HIV & AIDS Coordination was developed in 2012-13 by the National Alliance of State and Territorial AIDS Directors (NASTAD) and the Sustainable Management Development Program (SMDP) at the Centers for Disease Control and Prevention (CDC), for the Ministry of Local Government and Rural Development, Botswana with funding through the CDC cooperative agreement PS001617. Acknowledgements The Applied Leadership Development Program (ALDP) for District HIV & AIDS Coordination is supported by Centers for Disease Control and Prevention (CDC) Cooperative Agreement PS001617. Its contents are solely the responsibility of the authors and do not necessarily represent the official views of the CDC. NASTAD and SMDP thank members of the technical working group for providing the oversight and feedback needed to make this a publication representative of the District AIDS Coordinators (DACs). Thanks are also given to the Ministry of Local Government and Rural Development staff, the Ministry of Health staff, the National AIDS Coordinating Agency, and especially the DACs that contributed time, expertise and content for the publication. Applied Leadership Development Program ii Table of Contents Disclaimer ............................................................................................................................... ii Acknowledgements ............................................................................................................... ii Abbreviations ........................................................................................................................ iv Overview ..................................................................................................................................1 Applied Public Health Program Management Training .......................................1 Applied Leadership Development Program (ALDP) for District HIV & AIDS Coordination ................................................................................................................3 Applied Leadership Development Program for District HIV & AIDS Coordination – Training Sessions .............................................................................5 ALDP Facilitator Guide Overview ...........................................................................8 Session Content .....................................................................................................................10 Welcome & Introductions ........................................................................................10 Introduction to Public Health .................................................................................32 HIV in Botswana .......................................................................................................65 Implementing National Strategies and Policies ...................................................97 Collaborating and Engaging Partners to Mobilize Resources ..........................140 Reprioritizing and Reallocating Resources .........................................................173 Communicating Effectively ...................................................................................230 Planning and Facilitating Effective Meetings .....................................................279 Preparing for Implementation ..............................................................................324 Building Teams and Managing Employees ........................................................362 Managing Budgets ..................................................................................................415 Data for Monitoring, Evaluation and Decision Making – Part I: M&E, Data Sources and Characteristics ...................................................................................471 Data for Monitoring, Evaluation and Decision Making – Part II: Analysis and Interpretation ...........................................................................................................512 Data for Monitoring, Evaluation and Decision Making – Part III: Program Evaluation ................................................................................................................555 Field Assignment Guidance ..................................................................................588 Resources ..............................................................................................................................622 Agenda and Sign-in Sheet Templates ..................................................................623 Icebreaker and Energizer Suggestions .................................................................626 Pre-, Post-, and Follow-up Training Assessments .............................................630 Applied Leadership Development Program iii Abbreviations APHPMT Applied Public Health Program Management Training ALDP Applied Leadership Development Program for District HIV & AIDS Coordination ANC Antenatal Clinic BHRIMS Botswana HIV Reporting Information Management System CBO Community based organization DAC District AIDS Coordinator ADAC Assistant District AIDS Coordinator DMSAC District Multi-Sectoral AIDS Committee EBP Evidence Based Planning HOP Headquarters Operational Plan IP Implementing Partners MLG&RD Ministry of Local Government & Rural Development MoH Ministry of Health NASTAD National Alliance of State and Territorial AIDS Directors NSF National Strategic Framework SMDP Sustainable Management Development Program TAC Technical Advisory Committee ToR Terms of Reference TWG Technical Working Group PDP Personal Development Plan PMTCT Prevention of Mother to Child Transmission SOP Standard Operating Procedure NGO Non-governmental organization NACA National AIDS Coordination Agency NSF National Strategic Framework VMSAC Village Multi-Sectoral AIDS Committee Applied Leadership Development Program iv Overview Applied Public Health Program Management Training Developed in collaboration with the National Alliance of State and Territorial AIDS Directors (NASTAD) and the Centers for Disease Control and Prevention (CDC)- Sustainable Management and Development Program (SMDP), the Applied Public Health Program Management Training (APHPMT) utilizes a standardized process to assess target cadre roles and responsibilities, and tailor a set of applied public health management curricula components to address identified needs and increase the ability to apply those competencies to existing job duties. Since it is not possible to develop a single, standardized curriculum, the APHPMT is tailored to support the very specific job functions and responsibilities of target groups of HIV/AIDS managers at national and local levels in different countries. These goals are accomplished by: Conducting field-level training o Short intensive off-site training interspersed with field level assignments o Participatory training methods: peer education, case studies, supported use of existing data o Adult learning techniques Following up with training participants for integration o Mentorship and one-on-one follow up and support o Supportive supervision o Review meetings and refresher trainings District AIDS Coordinators (DACs) In Botswana, District AIDS Coordinators (DACs) are critical to the management and coordination of the district response to HIV. As secretariats to the District Multi- Sectoral AIDS Committees (DMSACs), they manage inputs, facilitate the development of a multi-sectoral annual HIV/AIDS Action Plan, support local level capacity building for implementation, mobilize resources, coordinate strategic implementation partnerships across sectors, and monitor and document district responses. Since 2000, as the national HIV/AIDS response evolved, the role of the DAC has changed significantly as the DAC’s Office adjusted to expectations on the part of different national and local stakeholders. Applied Leadership Development Program | Overview 1 Coordinating Partners NASTAD is an alliance of the United States’ (U.S.) chief state health agency staff with programmatic responsibility for administering HIV/AIDS and viral hepatitis health care, prevention education, and support services programs funded by the states and the federal government. NASTAD strengthens state and territory-based leadership, expertise and advocacy and brings them to bear on reducing the incidence of HIV and viral hepatitis infections and on providing care and support to all who live with HIV/AIDS and viral hepatitis. NASTAD global Program works to build the organizational, programmatic and human resource capacity of its regional/state public sector AIDS program counterparts across the world; with field offices in Botswana, Ethiopia, Haiti, South Africa and Zambia, and programs in the Bahamas and Trinidad. SMDP works with ministries of health, educational institutions, nongovernmental organizations, and other partners to strengthen leadership and management skills and systems to improve public health in low resource countries. SMDP strengthen leadership and management skills and systems through; integration with country public health priorities, strategic partnerships, technical
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