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Report of the Polish EU Presidency Ministerstwo Spraw Zagranicznych 2. Logotyp / język angielski Logotyp A, B w wersji kolorowej w pozytywie jest podstawowym elementem identyfikacji wizualnej A. Wersja kolorowa - pozytyw / znak podstawowy Ministerstwa Spraw Zagranicznych Pobierz logotyp A w formacie: Logotyp A: we wszystkich aplikacjach małych form graficznych. Przeznaczenie: papeteria, publikacje, Pobierz logotyp B w formacie: plakaty, website, druki okolicznościowe, materiały promocyjne, itd Wskazane tło - białe Logotyp B: we wszystkich aplikacjach wielkoformatowych. Przeznaczenie: materiały BTL, POS: banery, ścianki PopUp, roll-up, itd Wskazane tło - białe Logotyp A Logotyp B 2 1 Ministry Ministry of Foreign Affairs 2 of Foreign Affairs Republic of Poland Republic of Poland 1 C0 M100 Y100 K5 2 Black 80% Pantone 485 C Pantone 425 C R186 G0 B31 Web R102 G102 B102 Web R204 G0 B51 Report Polish Presidency of the Council of the European Union 1 July - 31 December 2011 Final Report preparations, achievements, conclusions submitted by the Government Plenipotentiary for the Preparation of Governmental Administrative Agencies and Poland’s Presidency of the Council of the European Union in accordance with § 1 p. 2 of the Ordinance of the Council of Ministers of 15 July 2008 (Journal of Laws No. 133, item 843 with later amendments) The report adopted by the Council of Ministers on 17 April 2012 Warsaw, April 2012 Polish Presidency of the Council of the European Union 1 July – 31 December 2011 Editing Department of Coordination of Poland’s Presidency of EU Council Ministry of Foreign Affairs of the Republic of Poland Published by Ministry of Foreign Affairs of the Republic of Poland Printing and binding Rytter Investment Printing House Publication printed on FSC certified ecological paper Ministerstwo Spraw Zagranicznych 2. Logotyp / język angielski Logotyp A, B w wersji kolorowej w pozytywie jest podstawowym elementem identyfikacji wizualnej A. Wersja kolorowa - pozytyw / znak podstawowy Ministerstwa Spraw Zagranicznych Pobierz logotyp A w formacie: Logotyp A: we wszystkich aplikacjach małych form graficznych. Przeznaczenie: papeteria, publikacje, Pobierz logotyp B w formacie: plakaty, website, druki okolicznościowe, materiały promocyjne, itd Wskazane tło - białe Logotyp B: we wszystkich aplikacjach wielkoformatowych. Przeznaczenie: materiały BTL, POS: banery, ścianki PopUp, roll-up, itd Wskazane tło - białe Logotyp A Logotyp B 2 Rzeczpospolita Polska 1 Ministerstwo Spraw ZagranicznychMinistry Ministry of Foreign Affairs 2 of Foreign Affairs Republic of Poland Republic of Poland 1 C0 M100 Y100 K5 2 Black 80% Pantone 485 C Pantone 425 C R186 G0 B31 Web R102 G102 B102 Web R204 G0 B51 Table of Contents 1. Preparations Concept: Polish Presidency of the Council of the European Union . 11 1.1. Formal and Legal Conditions ................................................ 13 1.2. Geo-political Context of Polish Presidency of the Council of the European Union ..... 15 1.3. Structures Involved ....................................................... 17 1.3.1. The Government Plenipotentiary and Support Staff ........................ 17 1.3.2. Units Involved Domestically ........................................... 21 1.3.2.1. Crisis Management ............................................ 27 1.3.3. Involvement of Diplomatic Missions .................................... 27 1.3.4. Role and Responsibilities of the Permanent Representation in Brussels ........ 28 1.3.4.1. Meeting Planning Co-ordinator (MPC) ............................ 28 1.4. Co-ordination and decision making during the Polish Presidency, preparation stage included ................................................. 29 1.4.1. Review and Counselling Teams ........................................ 29 1.4.2. Interdisciplinary Co-ordination ......................................... 30 1.4.2.1. European Committee of the Council of Ministers (ECCM) ............ 30 1.4.2.2. Committee for European Affairs (CEA) ............................ 32 1.4.2.3. Support Committee for the Polish Presidency of the Council of the European Union – Early Warning and European Dossier Analysis Team ................. 34 1.4.3. Committee of the Council of Ministers/Council of Ministers ................. 36 1.5. International Co-operation ................................................. 37 1.5.1. Co-operation with Member States ...................................... 37 1.5.1.1. Bilateral Consultations ......................................... 37 1.5.1.2. Co-operation with the Hungarian Presidency ...................... 38 1.5.2. Co-operation with European Union Institutions ........................... 38 1.5.2.1. Co-operation with the European Commission, the Secretary General of the Council of the European Union and the Office of the President of the European Council ............. 38 1.5.2.2. Co-operation with the European External Action Service ............. 39 1.5.2.3. Co-operation in Third Countries ................................. 40 1.5.3. Cooperation with the European Parliament .............................. 41 1.5.3.1. Cooperation with the European Parliament during preparations for the Polish Presidency of the EU Council ........................ 41 1.5.3.2. Cooperation with the European Parliament during the Polish Presidency of the EU Council ........................... 46 1.5.4. Cooperation of the Polish Presidency with EU advisory institutions (European Economic and Social Committee and the Committee of the Regions) ... 48 2. Organisation of the preparations and the course of the Presidency . 53 2.1. Budget . ........................................................... 55 2.2. Business partners of the Presidency .......................................... 57 5 Report Table of Contents 2.3. Management of human resources ........................................... 59 2.3.1. Presidency Corps .................................................... 59 2.3.1.1. Motivation and loyalty system ................................... 59 2.3.2. Training ............................................................ 60 2.3.2.1. Central training for the Presidency Corps .......................... 60 2.3.2.2. Training for other target groups ................................. 63 2.3.2.3. Internships and study visits ..................................... 65 2.3.3. Human resources reinforcements of administration and foreign missions ...... 65 2.3.3.1. Delegation of staff from EU institutions to the Polish administration for the period of the Polish Presidency ............................ 65 2.3.3.2. Reinforcement of the Permanent Representation of the Republic of Poland to the EU and of other diplomatic missions . 65 2.4. Organisation of meetings ................................................... 67 2.4.1. Meetings in Poland. 67 2.4.1.1. Planning logistics ............................................. 67 2.4.1.2. Statistics of meetings in Poland .................................. 68 2.4.1.3. Meetings under the patronage of the Presidency ................... 68 2.4.2. Logistics of meetings in Poland ......................................... 69 2.4.2.1. Participant accreditation and access to conference venues ........... 69 2.4.2.2. Booking of hotel rooms ........................................ 69 2.4.2.3. Liaison Officers ............................................... 69 2.4.2.4. Airports and VIP lounges ....................................... 70 2.4.2.5. Transport .................................................... 70 2.4.2.6. Arrangement, decoration and furnishing of conference venues ....... 71 2.4.2.7. Conference services at the meetings ............................. 72 2.4.2.8. Translation and interpretation services at the meetings .............. 73 2.4.2.9. Official dinners and catering at conference venues .................. 74 2.4.2.10. Presents for participants in the meeting ......................... 74 2.4.3. Friends of the Presidency Club ......................................... 74 2.4.4. Green Presidency .................................................... 75 2.4.5. Meetings in Brussels ................................................. 77 2.4.6. Other meetings abroad ............................................... 81 2.5. Promotion, information, culture ............................................. 85 2.5.1. Visual identification .................................................. 85 2.5.1.1. Visual identification system ..................................... 85 2.5.1.2. The logo of the Polish Presidency ................................ 85 2.5.1.3. Promotional materials and conference accessories ................. 86 2.5.2. Presents and gifts of the Presidency ..................................... 86 2.5.3. Publications ........................................................ 88 2.5.4. Presidency furniture .................................................. 88 2.5.5. Coherence of the visual identification of the Presidency and entire administration ............................................. 89 6 2.5.6. Communication (NGOs, the Internet, social campaigns) .................... 90 2.5.6.1. Internal communication during the Presidency .................... 90 2.5.6.2. Social campaigns: promotion of the Polish Presidency on the Internet . 91 2.5.6.3. Websites .................................................... 91 2.5.6.4. Social media ................................................. 93 2.5.6.5. Special projects ............................................... 94 2.5.7. Patronages of the Polish Presidency 2011 ...............................
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