Activant Prophet 21

Understanding Customer Pricing

Sales Pricing suite: course 1 of 2 This class is designed for…

„ Prophet 21 users who are responsible for setting up the sales pricing for customers Overview

„ Setting up your system to automatically calculate sales prices on customer orders Objectives

„ Set up the system to use sales pricing „ Identify and assign sales pricing methods „ Create a Sales Pricing Library This course will NOT cover…

„ Order Entry window ‹ CBTs Available ™ OP101BC: Basic Order Entry ™ OP201AC: Additional Order Processing Features „ Customer Maintenance ‹ CBT Available ™ DB101AC: Customer This course will NOT cover…

„ Item Maintenance ‹ CBT Available ™ DB105AC: Item „ Purchase Pricing ‹ CBT Available ™ PR101AC: Purchase Pricing ‹ WBTs Available ™ Understanding Purchase Pricing ™ Putting it All Together with Purchase Pricing „ Job Pricing „ Costs What is Sales Pricing?

Sales Pricing is the price you charge your customers for an item. Editing Sales Pricing

„ Edit Unit Price or Extended Price on Items tab Editing Sales Pricing

„ Edit Profit on Costs tab Editing Sales Pricing

„ Edit Calculation Value, Net List Price or Extended Price on Prices Tab Editing Sales Pricing

„ Edit profit percent or change order cost basis Let’s look at customers!

„ Sales Pricing is assigned to customers in Customer Maintenance Pricing Methods

„ Manual ‹ Price is manually entered for each order ‹ Use if order takers determine prices for a customer Pricing Methods

„ Multiplier ‹ Multiplies value in Source Price field by factor in Multiplier field ‹ Use if a customer is priced for ALL items the SAME way Pricing Methods

„ Sales Pricing Libraries ‹ Use if customer is priced differently depending on the item, the quantity, etc. Source Price

„ Original price used for calculating the final price for an item ‹ Used if assigning a customer to a Pricing Method of Multiplier or Sales Pricing Library ‹ Resides in Item Maintenance ‹ Options available determined in Company Maintenance Available Source Prices

„ Price 1 to 10 „ Supplier List Price „ Primary Supplier Cost „ Standard Cost „ Average Cost „ Last Received PO Cost „ Next Due In PO Cost „ Other Cost Column Pricing Column Pricing

„ Amount of business that is done with you ‹ Price 1- Over $100,000 in sales ‹ Price 2- Under $100,000 in sales „ Type of Customer ‹ Price 1-Industrial ‹ Price 2- Commercial ‹ Price 3- Retail Sales Pricing Libraries

„ Used if items for a customer are NOT priced alike „ Used if you offer discounts based on scenarios such as how many pieces you sell, or the dollar value you sell of an item Sales Pricing Libraries

„ Created in the Order Processing module > Maintenance > Sales Pricing Maintenance Sales Pricing Libraries Sales Pricing Libraries

„ Holds the Books and Pages „ Assigned to customers ‹ Industrial ‹ Commercial ‹ Retail Sales Pricing Books

„ Holds the Pages „ Used as an “Organizer” within Libraries „ Assigned to Libraries ‹ Bolts ‹ Wire Sales Pricing Page

„ Holds the “instructions” for how to price an item „ Assigned to Books ‹ No Discount if under 100 pieces are bought ‹ 20% discount if over 100 pieces are bought Libraries Libraries

Library ID: RETAIL Description: RETAIL CUSTOMERS Library Types

„ First Of ‹ System will search for the first page it finds ™ Search order is based on the order of the books within the library and on the Sales Pricing Page Type Search Order tab in Company Maintenance „ Lowest Of ‹ System will search for the lowest price Library Types

„ Highest Of ‹ System will search for the highest price „ Newest Of ‹ System will search for the newest price by Effective Date „ Oldest Of ‹ System will search for the oldest price Library Types

„ Multiplier ‹ No pages are used ‹ The system will use the price and multiplier defined in Price Library Maintenance Books Books

Price Book ID = A.S. Description = American Supply Pricing Sales Pricing Pages

Click on “Price Pages” in the Left column, and then click on “New Page” in the Right column. Price Page Maintenance Costs tab Values tab Sales Pricing Page Sales Pricing Page

„ Item „ Supplier/Discount Group „ Supplier/Product Group „ Supplier/Manufacturing Class „ Supplier „ Product Group „ Discount Group „ Customer Part Number Sales Discount Groups

„ Created in Inventory > System > Discount Group Maintenance Sales Discount Groups

- Used to group items that are priced alike - Used in Sales Pricing Libraries Sales Pricing Pages

10% off Supplier List Cost Conduit-Steel Sales Pricing Pages

You can create pricing pages for items that are a “special” price for a specified period of time. Pricing Methods

NOTE! The Values tab is where you will tell the system what discounts or mark-ups to take. Pricing Methods

„ Indicate actual Price ‹ NOTE! If there are any price changes, you will have to manually go through each pricing page and change the price. Pricing Methods

„ None ‹ Price is manually entered at the time of sale ‹ Use if you have group of items you want order takers to price Sales Pricing Page

• Works in conjunction with the Values tab Values tab Calculation Method

„ Difference ‹ System will subtract the value in the Calculation Value field ‹ Negative amount will add the amount „ Multiplier ‹ System will multiply the value in Calculation Value field against the Source Price „ Mark Up ‹ 100/(100-Mark Up) Calculation Method

„ Percentage ‹ Calculation Value is entered as a Percentage of the Source price or actual price ™ If 90 is entered in the Calculation Value field, the actual or source price is multiplied by .90 „ Fixed Price ‹ Value is the actual sales price

Note! If there are any price changes, you will have to manually go through each pricing page and change the price. Values tab Totaling Method

What can be “combined” on the order to reach each break point? Totaling Methods

„ Item ‹ Totaled independently from all other items on the order „ Discount Group ‹ Combined with all other items on the order that are in the same discount group „ Product Group ‹ Combined with items in the same product group Totaling Methods

„ Supplier ‹ Combined with all other items on the order that share the same primary supplier „ Order ‹ Combined with all other items on the order Totaling Methods

„ Major Group ‹ Combined with all other items on the order that are in the same Major Group ™ Used to combine Pricing Pages Totaling Basis

What is accumulated to achieve a discount? Totaling Basis

„ Price 1 to 10 „ Supplier List Price „ Primary Supplier Cost „ Standard Cost „ Average Cost „ Last Received PO Cost „ Next Due In PO Cost Totaling Basis

„ Sales Unit „ Weight „ Piece „ UOM „ Other Cost Breaks Field

Breaks are exclusive. Example Example Putting it all together…

Click and drag! „ Books into the Library „ Pages into the Books Libraries/Books/Pages

„ Customers can be assigned to multiple libraries ‹ Library is assigned in Customer Maintenance „ Libraries can be assigned multiple books ‹ Libraries can share books „ Pages can be assigned to multiple Books ‹ Books can share pages Book - Library

Click and drag a Book into the Library. Pages - Books

Click and drag Pages into Books. Deleting Associations

RMB on the Book or Page. Assign Library to Customer Assigning Multiple Libraries

Click RMB to Insert. Add or Delete a Library. NOTE! Order is important! Company Options - Source Prices Available Pricing Types

„ System Setup > System > Company Maintenance > Sales Pricing Page Type Search Order

The system looks at this order precedence when the “Library Type” is set to “First Of”. Zero Pricing Check the Setup

„ Order Processing > Inquire > Sales Pricing Inquiry Plan of Action

„ Organize and group customers by the way they are priced „ Organize and group items according to their pricing structure ‹ How can they be linked together? ™ Sales discount groups ™ Product groups ™ Supplier Plan of Action

„ Create Sales Pricing Libraries if necessary „ Assign Pricing Methods in Customer Maintenance Summary

„ Set up the system to use sales pricing „ Identify and assign sales pricing to customers „ Create a Sales Pricing Library For More Information…

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™ CBT: PR013AC Sales Pricing

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‹ [email protected] Sales Pricing suite

„ Putting it All Together with Sales Pricing Libraries ‹ Use Sales Pricing Libraries to accommodate a variety of Sales Pricing scenarios ‹ Determine when a Sales Pricing Library is needed