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AGENDA The Denver Public Library Commission ​ ​ ​ ​ ​ ​ ​ ​ Regular Monthly Meeting ​ ​ ​ ​ Thursday, September 21, 2017, 8:30 a.m. ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ Denver Central Library ​ ​ ​ ​ L7 Training Room ​ ​ ​ ​ 1. Call to order. ​ ​ ​ ​ 2. Introductions. 3. Approval of Minutes from July 20, 2017, Regular Library Commission Meeting. ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ Commission 4. Public Comment Period. ​ ​ ​ ​ 5. Report of the President and Members. ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ a. Presentation of League of Women Voters of Denver History Book 1932–2017. ​ ​ ​ ​​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ Alice Kelly ​ ​ 6. Report of the Denver Public Library Friends Foundation. Gay Cook, Laurie Romer and ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ Library Strategies consultant, Peter Pearson ​ ​ ​ ​ ​ ​ ​ ​ 7. Approval of the Library Use Policy revision. ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ ​ 8. Report of the City Librarian. ​ ​ ​ ​ ​ ​ ​ ​ 9. Other Business. ​ ​ 10. Adjournment. Agenda Item 3 Action Requested: Approval MINUTES The Denver Public Library Commission Regular Monthly Meeting Thursday, July 20, 2017, 8:30 a.m. Denver Central Library L7 Training Room Present: Rick Garcia, Gregory Hatcher, Judy Joseph, Alice Kelly, Mike King1, Cathy Lucas, ​ Rosemary Marshall, Carlos Martinez Staff: Jeremy Ansell, Melissa Bordwine, Cynthia Esparza (IT Intern), Chris Evjy, Dana ​ Franklin, Brian Garcia (IT Intern), Matt Hamilton, Chris Henning, Jennifer Hoffman, Susan Kotarba, Elaine Langeberg, Amber Lindberg, Ron Miller, Mary Mouton, Mark Passman, Ashley Sanchez (IT Intern), Sherry Spitsnaugle, Bria Ward, Andrew Wickins Guests: Laurie Romer, Friends Foundation ​ 1. Call to order. ​ The meeting was called to order at 8:33 AM 2. Introductions. ​ Commissioners, staff, and guests present introduced themselves. 3. Approval of Minutes from June 15, 2017, Regular Library Commission Meeting. ​ Commission The minutes were approved as written. 4. Public Comment Period. ​ N/A 5. Report of the Denver Public Library Friends Foundation. Gay Cook and Laurie Romer ​ Gay Cook was not able to attend and Laurie Romer stated there was no report for the month. 6. Report of the President and Members. ​ Commissioner Joseph reminded the Commission about the Eleanor Gehres Award coming up on Monday, September 18. The award winner this year is Iris Hawkins who has volunteered in Western History and Genealogy every Tuesday for as long as anyone can remember. She is also former HR director Letty Icolari’s mother. 1 Mike King arrived at 8:38 AM during the report of the President and Members Martinez noted that he also had a meeting to discuss the Lena Archuleta award and invitations will be sent soon. Rosemary Marshall than acknowledged that two commissioners were leaving the board and asked Michelle Jeske to read resolutions of appreciation in their honor. Jeske started with Rick Garcia and then handed him a going away gift. Garcia joked that it was one more thing to pack. He noted it was his pleasure to have served on the Commission and the Friends Foundation and that he will be looking over our shoulders from New York. The resolution of appreciation was unanimously approved. Jeske then asked Judy Joseph if she wanted to say a few words and she stated that it was her honor to have served on the Commission and that she will still be around to help with the Friends Foundation. Jeske read her resolution of appreciation which was also unanimously approved. Joseph also received a gift. President Marshall thanked Joseph and Garcia for their service. 7. Election of Officers for 2017–2018. Rosemary Marshall ​ a. Recommendation of the Nominating Committee b. Election of Officers Marshall noted that a year goes by really fast and that she wouldn’t make remarks so as not to get emotional. She asked the nominating committee for their recommendations for officers. Joseph stated that this is a wonderful Commission with great leaders. The proposed slate of officers was: ● President, Mike King ● Vice President, Carlos Martinez ● Secretary, Cathy Lucas Marshall asked if there were any objections to the nominations. With no objections the slate of officers was voted on and approved. She also noted that the Commission would need a volunteer to take Garcia’s place as the liaison to the Friends Foundation. The upcoming President King suggested one of the replacement Commissioners might take this role. Marshall then noted it had been a great year and thanked staff and the Commission. Jeske thanked Marshall for being a wonderful support during a challenging year. 8. Second Quarter Financial Report. Ron Miller ​ Miller presented to the Commission that DPL’s overall financial picture is a little more challenging to report on because of recent events. DPL has gotten approval from the City to convert $750,000 in one-time excess payroll budget to address safety issues at Central. This will help provide additional cameras and allow us to modify the monitoring system to include all those cameras. We will spend about $300,000 on lowering shelves. The rest is for additional security officers to do more patrols and monitor the additional cameras. This will mean officers can check bathrooms every 30 instead of 60 minutes. Also, since closing the restrooms on floors two and seven, the other bathrooms have had greater traffic and we are getting more reports if there are problems. The increase in training and workshops is for the Harwood community engagement training and this year’s Leadership Academy which happens every other year. Under technical services and equipment we are replacing our data software. Power BI will be a much stronger and versatile tool than TrackVia and we’re all excited to start using it. We’ll plan a future Commission presentation about it. The tool we will have will be really amazing. Office furniture and equipment expenditures are down at this time because of the timing of purchases. Under building maintenance and supplies Ron noted the new lighting in the building. Several Commissioners noted how much brighter the building is. So far DPL has replaced 1,500 canned lights using workers from Denver Day Works, a program to hire people experiencing homelessness in hopes of getting them permanent jobs. We have had four Denver Day Works employees. The energy efficient LED lamps we are using will get reimbursed from the City. We have also had $69,000 of unplanned equipment failures we had to cover. Under custodial supplies and services we have had to ask for an increase in paper supplies and cleaning. We are now cleaning restrooms four times a day instead of two. In Statement 2 Miller highlighted safety and security and $80,000 for wayfinding for which DPL is about to place a large order. The sign fabrication will take 6-8 weeks and then several more weeks to install. Jeske also made DPL’s budget presentation to the CFO on Monday. The first expansion change request is for additional security and custodian positions. 9. 2017 GO Bond Update and Advocacy. Michelle Jeske ​ Jeske reported that the City’s GO bond process is wrapping up. On Monday afternoon City Council will vote on the Mayor’s package. Several staff also attended a special meeting last Monday. The Mayor’s staff did presentations about the work of the committees. The package for DPL currently includes the 10 branches we wanted renovated at their full amounts, even some with estimates and funding that went up. It also includes $38 million for Central. We watched that amount go from $25 million to $31 million to $38 million. Jeske thanked everyone for their advocacy. The only project left out was a new branch library in the Westwood neighborhood. Jeske has already met with Councilman Lopez to talk about potential other strategies. Commissioners King and Kelly met with Councilman Herndon who seems eager to get us more money for Central. There is certainly no talk of less money for the library at this point. $69 million to take care of what is on our list is pretty exciting. It would be wonderful if we got a little more for Central but at this point we will just see what happens. At he first two regular Council meetings in August, Council will refer the Bond to the ballot. We then move into the political phase and will get advice from the Mayor's team for what we can and cannot do. Kelly asked if there is any additional advocacy work to do at this time. Jeske responded to please send a note of gratitude to your favorite Council people. King noted that in terms of additional advocacy it is important to remember that any increase for us will take it from another agency. Officially we are happy to have $38 million for Central and Jeske noted it was tough to answer that question about whether $38 million was enough in front of the Mayor’s staff and others. Garcia followed up on Kelly’s question asking if we should we still be advocating for an increase. It was acknowledged that every other group is probably having the same conversation. Commissioners agreed that our strategy is to maintain what we have. It was noted that everyone’s project wish list came up short. People will be angling for more money for each agency. King responded that what we are receiving is immense and he is optimistic that barring any major issues we can get this pushed through. It would have been great if we could have gotten more but we will start here and make it work. Kelly said it is important to be clear with our social groups about what $38 million will provide. We need to make sure the information out there is concrete and clear. Kelly mentioned it’s surprising how many people think of Central as a new building. It’s important for us to really talk about the need for safe spaces, places for teens, how much elevators cost, etc. because then people get it.

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