REGULAR BOARD OF DIRECTORS MEETING
Monday, January 6, 2020, 9:00 AM Florida Conference Room, HART Administrative Office, 1201 East 7th Avenue, Tampa FL 33605 Information not viewable is available upon request through the Clerk of the Board phone: 813-384-6552 or e-mail: [email protected]
AGENDA
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ELECTION OF HART OFFICERS AND VOTE ON HART BOARD APPOINTMENTS TO OTHER BOARDS AND HART BOARD COMMITTEES Elections and Appointments Summary of election and appointment surveys HART Committee Structure
3. APPROVAL OF MINUTES Regular Board of Directors Meeting Minutes ~ December 2, 2019 Regular Board Meeting Minutes - December 2, 2019
4. PUBLIC INPUT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) 5. INTERIM CHIEF EXECUTIVE OFFICER’S REPORT 6. CHAIR'S REPORT 7. GENERAL COUNSEL’S REPORT 8. PRESENTATIONS a. Tampa Arterial Bus Rapid Transit (BRT) Study Update - Chris Cochran, Director of Service Planning
OVERVIEW In the presentation for this Board meeting, Staff will give the same overview presentation of the study to date. This will outline the progression of the study and how the preferred alignment was identified.
Presentation Cover - Tampa Arterial Bus Rapid Transit Study Update 1 Regular Board of Directors Meeting - Monday, January 6, 2020
b. Preparation for Legislative Visits - Lorena Hardwick, Director of Government Relations
OVERVIEW This presentation provides a few guidelines for the Board members to use when advocating for HART and reviews staff's Tallahassee visit from November 2019.
Presentation cover - Preparation for Legislative Visits
9. CONSENT AGENDA Operations and Safety Committee met on December 12, 2019 and advanced the following items to the full HART Board of Directors for their review and approval. a. Resolution #R2020-01-01 ~ Authorize the Interim Chief Executive Officer to Award a Contract for the Rebuild of Four TECO Line Streetcars to the Gomaco Corporation in the Amount Not-to-Exceed $2,774,000
Brian Allan, Director of Streetcar Operations
OVERVIEW The project is the overhaul of four of the existing TECO Line Streetcars to like-new condition, by the original manufacturer of the streetcars. The project will ensure a state of good repair for the streetcar system, and continue to improve the customer experience for HART passengers.
Resolution #R2020-01-01
b. Resolution #R2020-01-02 ~ Authorize the Interim Chief Executive Officer to Approve an Agreement Between Hillsborough Transit Authority (HART) and Hillsborough County Board of County Commissioners (BOCC) to Give the Local Emergency Management Agency Access to Local HART Transportation Assets and Personnel During Emergencies
Ivan Maldonado, Director of Bus Operations
OVERVIEW Hillsborough County is a local emergency management agency, pursuant to Chapter 252 of the Florida Statute with the responsibility for emergency management for the County. The purpose of this item is to request authorization to allow the BOCC to access HART transportation assets and personnel during emergencies.
Resolution #R2020-01-02 AMENDED ADDITION to Resolution #R2020-01-02 - Agreement Between BOCC and HART
10. HART BOARD COMMITTEE REPORTS
2 Regular Board of Directors Meeting - Monday, January 6, 2020
a. Legislative and Strategic Planning Committee Meeting ~ December 9, 2019 Legislative and Strategic Planning Committee Meeting Minutes - December 9, 2019
b. Operations and Safety Committee Meeting ~ December 12, 2019 Operations and Safety Committee Meeting Minutes - December 12, 2019
11. REPORT FROM HART BOARD REPRESENTATIVES a. Tampa Bay Area Regional Transit Authority ~ November 2019 The attachment summarizes activities of the Tampa Bay Area Regional Transit Authority (TBARTA) during their November 15, 2019 Board meeting. Tampa Bay Area Regional Transit Authority - November 15, 2019
b. Metropolitan Planning Organization – November 2019 The attachment summarizes activities of the Metropolitan Planning Organization (MPO) during their November 5, 2019 Board of Directors meeting. Metropolitan Planning Organization - November 5, 2019
12. STATUS REPORTS a. Financial Highlights Financial Highlights - Ending November 30, 2019
b. Ridership and Productivity Ridership and Productivity - November 2019 Ridership and Productivity Attachment - November 2019
13. PUBLIC INPUT REGARDING GENERAL CONCERNS (3 MINUTES PER SPEAKER) 14. OLD BUSINESS 15. NEW BUSINESS 16. MONTHLY INFORMATION REPORTS a. Capital Development Division Capital Development Division - November 2019
b. Communications and Marketing Division Communications and Marketing Division - December 2019
c. Customer Experience Division Customer Experience Division - November 2019
3 Regular Board of Directors Meeting - Monday, January 6, 2020
d. Human Resources Division Human Resources Division - November 2019
e. Procurement and Contracts Administration Procurement and Contracts Administration - November 2019
17. ADJOURNMENT CLOSED SESSION This closed attorney-client session, in compliance with Florida Statutes Section 286.011(8), is to discuss settlement negotiations or strategy related to litigation expenditures in pending litigation, including the Transit Surtax litigation.
4 REGULAR BOARD OF DIRECTORS ELECTIONS Monday, January 6, 2020, 9:00 AM Florida Conference Room HART Administrative Office 1201 East 7th Avenue, Tampa FL 33605
Information not viewable is available upon request - phone: 813-384-6552 or e-mail: [email protected]
1. OFFICER ELECTIONS Moderator: David L Smith, General Counsel a. Nominations for Officer Positions to be made from the floor HART Board Officers positions are to be filled by at least one County elected representative, with the exception of the requirement that at least one County elected representative, any Board Member may be elected to serve as an officer. Current Officers a. Chair – Commissioner Lesley “Les” Miller (Hillsborough County representative) b. Vice Chair – Melanie Williams (City of Tampa representative) c. Secretary – Councilmember Gil Schisler (City of Temple Terrace Representative)
2. HART COMMITTEES WITH HART BOARD MEMBER PARTICIPATION
a. Claims & Litigation Committee Current Member: Expressed Interest: David Mechanik David Mechanik Adam Harden Councilmember Gil Schisler
Current Alternate: Expressed Interest: Adam Harden Councilmember Gil Schisler
b. HART ADA Accessibility Committee Current Member: Expressed Interest: Commissioner Mariella Smith Commissioner Mariella Smith
Current Alternate: Expressed Interest: Vacant (John Melendez resigned) 5 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
3. EXTERNAL BOARD APPOINTMENTS Moderator: Chairperson of the HART Board of Directors - 2020 a. Tampa Historic Streetcar, Inc. Board Current Members: Expressed Interest: Adam Harden Adam Harden David Mechanik David Mechanik Commissioner Overman
Current Alternates: Expressed Interest: Commissioner Kemp
b. Metropolitan Planning Organization Board Current Member: Expressed Interest: David Mechanik Adam Harden Richard A. McClain
Current Alternate: Expressed Interest: Adam Harden Adam Harden
c. Transportation Disadvantaged Coordinating Board Current Member: Expressed Interest: Vacant (John Melendez resigned)
Current Alternate: Expressed Interest: Councilmember Gil Schisler Commissioner Mariella Smith
d. TBARTA Board Current Member: Expressed Interest: Richard A. McClain Richard A. McClain
e. Affordable Housing Board Current Member: Expressed Interest: Adam Harden Adam Harden Mayor Jane Castor
6 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
4. OTHER HART COMMITTEES a. Finance and Audit Committee
Current Members: Expressed Interest: Adam Harden Adam Harden Commissioner Pat Kemp Commissioner Pat Kemp Marvin Knight Marvin Knight Richard A. McClain Richard A. McClain David Mechanik David Mechanik Councilmember Gil Schisler Councilmember Gil Schisler Melanie Williams Melanie Williams Vacant (John Melendez resigned) Commissioner Kimberly Overman
b. Strategic Planning and External Affairs Committee (formerly known as Legislative and Strategic planning Committee; will also include TOD Ad Hoc Committee)
Current Members: Expressed Interest: Commissioner Pat Kemp Commissioner Pat Kemp Marvin Knight Mayor Jane Castor Richard A. McClain David Mechanik Commissioner Kimberly Overman Commissioner Kimberly Overman Kathleen Shanahan Commissioner Lesley “Les” Miller Vacant (John Melendez resigned)
c. Operations and Safety Committee
Current Members: Expressed Interest: Commissioner Kimberly Overman Mayor Jane Castor David Mechanik David Mechanik Councilmember Gil Schisler Councilmember Gil Schisler Commissioner Mariella Smith Commissioner Pat Kemp Melanie Williams Melanie Williams
7 HILLSBOROUGH TRANSIT AUTHORITY (HART) BOARD COMMITTEES STRUCTURE
Created on Amended on 8
1 Hillsborough Transit Authority HART Committees Structure
MISSION STATEMENT HART takes people to the places that enhance their lives.
VISION STATEMENT HART invites, inspires and implements sustainable and innovative transportation.
PURPOSE HART was created by its member governments pursuant to the Regional Transportation Authority Law, Chapter 163.565, et seq., Florida Statutes, to plan, finance, acquire, construct, operate, and maintain public transit facilities, together with such supplementary transportation assistance as may be necessary or advisable to service the public transit needs of its member jurisdictions and of such areas with which HART may contract for service.
9
1 Hillsborough Transit Authority HART Committees Structure
HART COMMITTEES STRUCTURE
Board of Directors
Executive Committee
Committees with HART Board Committees membership voted by the appointed by the Chair full Board of Directors
Claims and Litigation Operations and Safety Committee Committee
ADA Accessibility Finance and Audit Committee Committee
Customer Advisory Strategic Planning and Committee External Relations Committee
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2 Hillsborough Transit Authority HART Committees Structure
EXECUTIVE COMMITTEE
HART Board Policy 120.4 (c) states: (c) HART Executive committee shall be comprised of HART Board Officers and Chairs of committees. The Executive committee will be responsible for governance of HART in the absence of Board meetings. Specifically, the Executive committee provides direction, management, and decision-making in an emergency capacity on behalf of the Board of Directors to determine matters that do not warrant convening a special meeting of the Board, or in which the convening of such a meeting is impractical and which matter should not be postponed until the next scheduled meeting of the Board. Actions of the Executive committee shall be reported to the full Board of Directors at its next regular meeting. The Executive committee also shall be responsible for recommending changes to improve effective policymaking, oversight, communications, and outcomes, by developing revisions and enhancements to Board policies.
Subject Areas: a. The Executive Committee provides direction, management, and decision-making in an emergency capacity on behalf of the Board of Directors to determine matters that do not warrant convening a special meeting of the Board, or in which the convening of such a meeting is impractical and which matter should not be postponed until the next scheduled meeting of the Board. Actions of the Executive committee shall be reported to the full Board of Directors at its next regular meeting. b. The Executive Committee recommends changes to improve effective policymaking, oversight, communications, and outcomes, by developing revisions and enhancements to the HART Board policies.
Appointments: Membership in the Executive committee will consist of the Chair, Vice Chair, and Secretary of the Regular Board of Directors, as well as the Chairs of committees. The Committee may be constituted as a committee of the whole at the preference of the Chairperson of the HART Board.
Meeting frequency:
This Committee meets on as needed basis.
HART COMMITTEES WITH BOARD MEMBERS APPOINTEE
There are two Committees which membership has been historically voted on by the full Board as opposed to appointed at the discretion of the Chair.
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3 Hillsborough Transit Authority HART Committees Structure
HART CLAIMS AND LITIGATION COMMITTEE
HART Board Policy 720.02 1(c) states:
“The Litigation and Claims Committee, composed of the CEO and/or the CEO's designee; the CFO; the General Counsel; the Risk Manager; the Chair of the Board of Directors, or the Chair’s designee, and/or other member appointed by the Chair of the Board is delegated the express authority to settle such workers’ compensation claims for amounts greater than $50,000 and less than $100,000.”
Subject Areas:
a) Settle workers’ compensation and bodily injury, property damage, and all other such claims for amounts greater than $50,000 and less than $100,000.
b) Settle Bodily Injury, Property Damage, and all other such claims for amounts greater than $50,000 and less than $100,000.
Appointments:
The Claims and Litigation Committee will be composed of the CEO and/or CEO’s designee, the Chief Financial Officer, the General Counsel, Director of Risk and Legal Services, the Chair of the Board or designee, and/or other member appointed by the Chair of the Board. It is recommended that HART Board members with litigation background and expertise in claims settlement be considered for this appointment. One member and one alternate.
Meeting Frequency:
This Committee meets on as needed basis.
HART ADA ACCESSIBILITY COMMITTEE
The HART ADA Committee serves in an advisory role to HART. The Committee assists HART in serving persons with disabilities in Hillsborough County in an effort to ensure compliance with the Americans with Disabilities Act.
Subject Areas:
a. Reviews HART priorities and projects; provides advice to HART regarding disability issues arising thereof.
b. Serves as liaison between HART and the public for persons with disabilities, when a concern or accessibility complaint is made regarding HART services or facilities. The Committee will work with HART to resolve situations.
c. Advises and informs HART on disability issues. 12 d. Advocate for accessibility for persons with disabilities using HART services. 4 Hillsborough Transit Authority HART Committees Structure
Appointments:
The Committee shall consist of nine members approved by the Committee. Members may be selected from the city and county ADA Coordinators, and the Community Transportation Coordinator. The Committee shall also be made up of a cross-section of persons with various types of disabilities. The HART Board has one appointee to this Committee, which meets as needed. It is recommended that HART Board members with accessibility improvement backgrounds, expertise, or interests be considered for these appointments. One member and an alternate.
Meeting frequency:
This Committee meets on a quarterly basis.
NEW COMMITTEE
HART CUSTOMER ADVISORY COMMITTEE
The Consumer Advisory Committee (CAC) is formed for the purpose of providing advice, input, and guidance to HART and the HART Board of Directors from customers of HART who reside in Hillsborough County.
Subject Areas: a. Provides advice, input, and guidance on issues affecting HART and its customers. b. Reviews proposals to be considered before the HART Board of Directors concerning fare increases, expansion and revisions of services; and provide feedback to the Board concerning those items.
Appointments: Members are appointed for two-year terms from among HART regular customers, and the public representing diversity and geographic distribution of people in Hillsborough County.
Meeting frequency:
This Committee meets on a quarterly basis.
HART BOARD COMMITTEES
The HART Board Chair has the discretion to establish new committees, to dissolve existing committees, and to convene committee meetings on an as-needed basis.
The current HART Board Committees meet every third Monday of the month on a rotating basis depending on demand and issues under discussion. 13
5 Hillsborough Transit Authority HART Committees Structure
OPERATIONS AND SAFETY COMMITTEE
The role of the Operation and Safety Committee is to review and make recommendations to the full Board of Directors on policies related to the efficient, safe, and reliable operation of HART. The Operations and Safety Committee also provides oversight and strategic direction on safety, security, and emergency management.
Subject Areas:
a. The Operations and Safety Committee reviews and monitors performance indicators for service and operations, including ridership, customer service and satisfaction, customer and employee safety and security standards, practices and procedures, and facility and vehicle maintenance. b. Ensures that HART’s vehicle purchase, disposition, and fleet management strategies are aligned with the overall organizational vision and goals. c. Ensure compliance with Title VI and ADA requirements. d. Ensure compliance with federal as well as state safety and security requirements including but not limited to Safety Management Systems and Transit Asset Management. e. Review and make recommendations to the full Board of Directors on route and service standards and productivity; f. Review and recommends adjustments to fare and service structures. Membership: The Committee shall be comprised of five members.
Meeting Frequency: The Operation and Safety Committee meets on a monthly basis.
STRATEGIC PLANNING AND EXTERNAL RELATIONS COMMITTEE
The Strategic Planning & External Relations Committee advises on developing specific objectives, strategies, and tactics to implement the Agency’s operations and service development strategic plan, along with measurements that ensure the success of the plan. This Committee reviews the plans pertaining to expansion of HART services and facilities.
The Strategic Planning & External Relations Committee develops HART's Legislative Policies and Government Relations Priorities; advises the Board of Directors of the official positions of the local, state, and federal entities concerning legislative matters pertaining to the operations, development, and funding of the Authority. The Strategic Planning & External Relations Committee reviews HART’s goals for external brand image as well as the marketing and community engagement strategies.
Subject Areas:
a. Recommend annual state and federal legislative agendas for the Board’s approval. 14
6 Hillsborough Transit Authority HART Committees Structure
b. Make recommendations regarding the selection of a lobbyist, interact with the lobbyist, and advise the HART Board of Directors of the official position of the local, state, and federal entities concerning legislative matters pertaining to the operations, development, and funding of the Authority, including long-range capital and operating projects. c. Review and recommend to the full Board of Directors the Transit Development Plan (TDP), the Metropolitan Planning Organization’s (MPO) Long Range Transportation Plan and Transportation Improvement Plan, as well as other system and corridor level plans with transit elements. d. Review requests for proposals for planning, engineering, architectural, design and other project-related consultant services. e. Review and recommend project studies, plans, and designs; comprehensive operations analyses, Capital Improvement Plan, system reviews, and service delivery strategies; acquisition, use, lease, sale or disposal of real property belonging to HART. f. Review and recommend interlocal agreements and amendments to such agreements that are necessary to implement projects. g. Review and make recommendations to the Board of Directors on land use related to the Agency and property acquisition and disposal. h. Oversees Transit Oriented Development strategies.
Meeting Frequency: The Strategic Planning & External Relations Committee shall meet on a monthly basis.
Membership: The SP&ER Committee shall be comprised of five members.
FINANCE AND AUDIT COMMITTEE
The Finance and Audit (F&A) Committee shall monitor the financial integrity and viability of the Authority and its program and services; develop budget preparation guidance; recommend capital and operating budget approval that support the mission, values and strategic goals of the Authority to the HART Board of Directors; evaluate existing and identify future funding sources, fares, grants, bond issues, tax anticipation borrowing, and other forms of indebtedness.
The F&A Committee shall assist the HART Board of Directors in the oversight of the integrity of the financial statements of the Authority. This Committee shall oversee auditor selection in accordance with Florida Statutes, Section 218.391; the performance of the internal audit function and the independent auditors; the compliance with legal and regulatory requirements; and policies and practices with respect to major financial risk exposures. The F&A Committee shall review and monitor progress of audits and audit-related reviews of HART; to review responses to audits issues and recommendations; to monitor the implementation of audit recommendations and to ensure the proper handling of complaints related to financial and accounting matters.
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7 Hillsborough Transit Authority HART Committees Structure
Subject Areas
a. Guidance for the development of Annual budget which is prepared and submitted by the Chief Executive Officer. b. Routine review and monitoring of the budget with recommendations to the full HART Board of Directors for amendments or adjustments as needed and as proposed by the Chief Executive Officer. c. Guidance on major contracts for service and leases and review of solicitations for banking entities and financial advisors.
d. Review and make recommendation of accounting, budgeting, and recordkeeping policies that may be proposed by the Chief Executive Officer, prior to adoption by the HART Board of Directors. e. Review and make recommendation concerning HART’s existing and future funding sources, fares, grants, bond issues, tax anticipation borrowing, other forms of indebtedness, and any other matter related to HART’s finances. f. Review investment strategies as may be proposed by the Chief Executive Officer prior to action by the HART Board of Directors. g. Establish schedule and agenda of audits, factors to use for the evaluation of audit services, including a provision requiring the periodic rotation of auditors; recommend schedule for procuring audit services. h. Review with management and the independent auditors: annual financial statements findings HART’s accounting principles the audit plan and significant changes to it course of action for audit follow up progress on corrective actions i. Review the procedures for receipt, retention, and treatment of complaints received by HART concerning accounting, internal controls or auditing matters by external and internal parties. j. Ensure that proper steps are taken to investigate and to resolve them in a timely manner.
Meeting Frequency The Finance and Audit Committee meets generally during the budget preparation process and as needed for internal and external audits.
Membership
The Committee shall be comprised of five members. 16
8 Hillsborough Transit Authority Regular Board of Directors Meeting December 2, 2019
Board Members Present (12) Staff Present Mayor Jane Castor Brian Allan Adam Harden Danielle Arthur Commissioner Pat Kemp Sylvia Berrien Marvin Knight Greg Brackin Richard A. McClain Ruthie Reyes Burckard David Mechanik Lynda Crescentini Commissioner Lesley “Les” Miller Scott Drainville Commissioner Kimberly Overman John Edmondson Councilman Gil Schisler Jacqueline Halldow Kathleen Shanahan Lorena Hardwick Commissioner Mariella Smith Ted Harris Melanie Williams Crystal Hundley Juston Lafler Board Members Absent (0) Ivan Maldonado Colin Mulloy Lena Petit Schnaider Prophete Carolyn House Stewart Chester Simon Cyndy Stiglich Carla Williams
Others Present David Smith, Gray Robinson Abiona Adadevoh Erick Anderson, ATU Janice Butler Abe Carmack Gary Cloyd, Transit Advocate Lucas Martinez, Commissioner Overman Javier Perez John Phelps Michaela Stuckey, ATU
Sign-in sheets are attached.
CALL TO ORDER Chair Lesley “Les” Miller called the meeting to order at 9:00 a.m.
APPROVAL OF MINUTES Director Schisler moved and Director Harden seconded approval of the meeting minutes from the November 4, 2019 Regular Board of Directors Meeting Minutes. Directors Harden, Kemp, Knight, McClain, Mechanik, Miller, Schisler, Shanahan and Williams voted aye. No Board 17 members voted nay. The motion carried unanimously. Hillsborough Transit Authority Regular Board of Directors Meeting December 2, 2019
RECOGNITION John Phelps, Hillsborough County citizen, was recognized and thanked for his bravery in the assault of Operator Schnaider Prophete. Chair Miller read the proclamation delivered to Mr. Phelps into the record.
Mr. Phelps stated that his actions came naturally because when he sees someone in trouble, he steps up. He commented that it is not his job to protect the Operators, it is the job of the Agency and the HART Board. Mr. Phelps stressed that he is tired of the Operators being verbally abused by customers who are having a bad day. He added that changes in the route also affect attitudes. Mr. Phelps commented that if the routes and bus stop conditions were easier for the passengers, they will be calmer and not attack the Operators. He stated that, in his opinion, communication with passengers is getting better and gave the example of the signs educating patrons on how to treat the Operators. Mr. Phelps stressed that respect has to go both ways, from operators and patrons. He recommended staff receive training on how to treat mentally unstable members of the public.
Director Williams thanked Mr. Phelps for his heroic actions and noted that his courage is an example to follow. She recognized his viewpoint in safety and commented that the Board has a responsibility to keep the Operators safe. Director Williams thanked Mr. Phelps for his military service and his saving a life of a HART employee.
Mr. Prophete stated his frustration over HART waiting so long for the installation of safety barriers and the minimum punishments for people who attack Operators. Mr. Prophete stated that he is an Army veteran and driving the bus seems more dangerous than his previous profession because when he was in the army, he was properly equipped for missions. He commented that physical healing will take some time and he felt that management was insensitive in the hospital asking when he would be released to return back to work. He added that there is also a mental aspect of his injury that he cannot measure and does not know when he would recover. Mr. Prophete expressed to the Board that they have the power to do the right thing. He suggested allowing Operators who are qualified to be licensed to protect themselves and the community.
PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) Michaela Stuckey, ATU, brought to the Board’s attention that HART does not have money when it comes to bargaining employees; however, a unique system has been developed where every two weeks a few employees receive promotions. She mentioned that there were no changes in job responsibilities associated with pay raises. Ms. Stuckey stated her opinion that the raises and new hires are done in a way that the Board of Directors is not aware. She further added her opinion that the non-bargaining employees’ yearly lump sum bonuses which were close to $300,000 were delayed to not rattle the Board. Ms. Stuckey commented that the ATU members were told that HART has no CEO and the Interim CEO cannot make financial decisions. She stressed that Safety and Security should be held responsible for the security incidents on the buses. Ms. Stuckey suggested that money used for pay increases could be invested into a transit police which the city in its current growth so desperately needs. She noted that there is an Operator who now loses 37% of his income. Ms. Stuckey said the Agency needs to put a heart in HART, which is the bargaining employees, first instead of taking care of the upper management. 18 Hillsborough Transit Authority Regular Board of Directors Meeting December 2, 2019
David Smith, HART General Counsel, pointed out that the comments were a blend of policy issues, concerns of citizen and comments regarding collective bargaining. He stressed that the Board cannot comment on the bargaining negotiations because the Board serves as the arbitrator of any potential impasse. Mr. Smith noted that the Board members are not supposed to and should not comment on collective bargaining issues.
Erick Anderson commented that he has been employed at HART for ten years and speaks on behalf of the Maintenance Department. He expressed that the Route Maintenance keeps up landscapes, installs many of the shelters and solar panels around Hillsborough County and asked for better wages for this employee group. Mr. Anderson said General Attendants in the Facility Maintenance Department is another group of employees who go above and beyond for HART and also deserve better wages. He added that Streetcar Maintenance Workers are assigned similar work, but make less than all others because of the current contract. He concluded that he was standing before the Board asking that management work with the ATU for a resolution.
Javier Perez Jr., Executive Vice President of ATU, stated that he appreciated Mr. Smith’s comment about the Board not speaking to the active negotiations. He stressed that the negotiations for the new contract have been going on for an extremely long time and decisions that affect the workforce that affect the public have to be made. Mr. Perez stated that the union is willing to meet any day, including weekends, to get the job done. He referred to the Transit Worker and Pedestrian Safety Act and explained that the union is in favor of its passing. Mr. Perez added that it is not just for transit workers, but pedestrians as well. He agreed with Mr. Phelps’ comments and added that there needs to a better relationship with the police. Mr. Perez suggested a committee within the bargaining unit that identifies stops for safety and placement. He noted that the committee could talk to people who live in the neighborhood and create a real community program that supports transit. Mr. Perez stated that he rode in a van to the meeting and both individuals who transported him spoke about the need for greater transit in their area showing that it is an issue important to the citizens of this community. He spoke about Mr. Prophete’s strength and the great work he does in the community.
Janice Butler stated that she is back to speak about an issue on the bus with the drivers not being able to read all information. She commented that she was previously told that the Operators can call in any time when they need more information. Ms. Butler spoke about an instance when the Operator was looking to pick up a patron and she suggested to the driver to call in. She continued that the Operator told her that Control Center can take 10 to 15 minutes to call back. Ms. Butler suggested rearranging the information to put the specific pick-up location first. She noted that little things that might be able to be changed can help the Operator and patron and keep tempers down putting everyone in a happier state of mind.
Abiona Adadevoh commented that she is almost 80 years old and has never cried in public until she heard about her family member who was injured on the bus. She stated her gratefulness for Mr. Phelps being on the bus and his willingness to sacrifice his life. Ms. Adadevoh stated that it was later found out that the person was not even supposed to be on the bus because of previous problems. She asked that such information is communicated and stated that HART needs to do the right thing because the whole world is watching. 19 Hillsborough Transit Authority Regular Board of Directors Meeting December 2, 2019
INTERIM CHIEF EXECUTIVE OFFICER’S REPORT Ms. Stewart recalled that the Board adopted the FY2020 performance scorecard; and therefore, moving forward, the ICEO report will be presented in a way that is aligned with the key areas of focus: Customer Experience, Community Value; Employee Success and Financial Performance.
Customer Experience
Winter Village Express Ms. Stewart stated that the TECO Line Streetcar will be participating in Winter Village Express again this year which is a special event will run on Sundays, November 24 through December 22.
Transportation Security Administration (TSA) / HART Drill Ms. Stewart presented that this November, HART participated in the TSA’s Security Enhancement Through Assessment Program (SETA) that supports a national strategy for performing risk mitigation by utilizing the American Public Transportation Association (APTA) recommended practices as a security standard. She explained the exercise was to covertly place unattended bags/suspicious items on transit vehicles, and bus operators were to identify the items during their pre-trip inspection of vehicles. Ms. Stewart reported that HART had positive results of this exercise. She thanked all HART employees for their continued efforts in promoting a safe and secure transit system.
Community Value
Veterans Day Free Rides Ms. Stewart stated that this past Veterans’ Day, November 11, HART operated on a regular Monday service schedule, and offered free rides to active duty, disabled, and retired veterans, and their dependents with valid military ID or proof of military service. She noted there were 42 Veteran rides in 2018 and 574 Veteran rides in 2019, which is about 14 times as many Veteran rides as the previous year. Ms. Stewart expressed that HART employees who worked that day were encouraged to wear their military branch hats.
Volunteer at Feed Tampa Bay Ms. Stewart reported that HART employees volunteered over three hours with Feeding Tampa Bay which is part of the national Feeding America network focusing on providing food to the hundreds of thousands of food insecure families in the 10-county area of West Central Florida. She commented that volunteers assisted with receiving and sorting surplus food donations from growers, manufacturers, supermarkets and organized community food drives that is then shared with neighbors in need through a network of over 500 partner agencies and direct distribution programs.
HART visit to Tallahassee Ms. Stewart noted that on November 12-13, 2019, Director of Government Relations Lorena Hardwick and the HART legislative support team members from Holland & Knight (H&K) 20 travelled to Tallahassee to meet with various legislative delegation members and staff from the Senate Appropriations Criminal and Civil Justice, Policy Coordinator for Transportation, Economic Development and others. She explained that HART has proposed two legislative Hillsborough Transit Authority Regular Board of Directors Meeting December 2, 2019 requests this session: Radio Communications Appropriation Request - in the amount of $600,000, with Sponsorship by Senator Cruz (Senate Bill 1151) and Representative Toledo(House Bill 2601); and the Uniformed Public Servant Protection Act. Ms. Stewart commented that Ms. Hardwick and H&K staff also met with Mark Kruse, Policy Coordinator for Transportation, Economic Development to discuss gubernatorial appointments and the need for the Governor to reappoint and/or appoint members to the HART Board.
Tampa International Airport (TIA)SkyCenter One Office Ground breaking event Ms. Stewart stated that on Thursday, November 7, 2019, TIA and developer VanTrust Real Estate broke ground on the new SkyCenter One office, the first commercial office building linked to the airport by train. She noted that HART is excited for the growth in and around the airport and as a partner the Agency looks forward to providing excellent service to the new tenants of SkyCenter on the 275LX express service.
USF President Inauguration Ms. Stewart reported that HART was represented by the ICEO at the USF President Inauguration on November 14, 2019.
Employee Success Ms. Stewart commented that the Annual Employee Holiday Event is scheduled for December 13 with two shifts to accommodate various shifts. She invited the Board members to attend to celebrate the holidays with the HART Team. Ms. Stewart noted that the annual vacation and sick payouts were paid out on the November 7, 2019 paychecks along with the annual Thanksgiving gift cards. She added that the non-bargaining lump sum merit bonuses and bargaining unit performance payouts will be paid on the December 5, 2019 paycheck.
Financial Performance Ms. Stewart reported that HART is in the process of preparing for the 2019 fiscal year end audit with the auditors on site the week of November 18, 2019 and, if necessary, the week of December 2, 2019. She noted that staff is gathering all requested data and submitting to the auditors in advance of their arrival, but will also have more to provide after they arrive.
Ms. Stewart shared that FDOT conducted the first Triennial Review of HART’s financial management and compliance in October. She added that a draft report received November 7, 2019 demonstrated no concerns, findings or deficiencies; and the final report will be forthcoming.
Independent Oversight Committee (IOC) approved HART Program of Projects November 21, 2019 Ms. Stewart stated that on Thursday, November 21, 2019, the IOC for the Transportation Sales Tax certified that the HART Transportation Surtax Project Plan complies with existing law and approved it unanimously. She added that the HART team was complimented on the excellent presentation.
Buses and Bus Facilities Program discretionary grant 21 Ms. Stewart announced that HART was awarded with a Buses and Bus Facilities Program discretionary grant totaling $4,300,000 to replace diesel buses that have exceeded their useful life Hillsborough Transit Authority Regular Board of Directors Meeting December 2, 2019 with new Compressed Natural Gas buses from Department of Transportation (DOT). This project will improve safety, state of good repair and ensure continued transit services for residents of Hillsborough County, Florida. She thanked the Hillsborough County congressional delegation for their support with special thanks to Representative Kathy Castor, Senator Marco Rubio, Senator Rick Scott and Representative Ross Spano on behalf of HART.
APTA Center for Transportation Excellence Transit Initiatives and Communities Conference Ms. Stewart introduced the APTA Center for Transportation Excellence Transit Initiatives and Communities Conference. She stated that the Agency has paid a $10,000 sponsorship for the event. Ms. Stewart presented Chief Communications and Marketing Officer Jacqueline Halldow to briefly talk about the focus of the conference and answer any questions. She added that in accordance with the HART Board Policy, any training/travel by the Board requires the Board approval. Ms. Stewart added that a few Board members expressed interest in attending this event; the Conference registration fee is $450.
Chair Miller inquired which Board members would have interest in attending.
Directors Kemp, McClain and Overman expressed interest.
Chair Miller confirmed that the Agency would have to pay the $450 registration fee. He inquired why approval of the $10,000 sponsorship was not brought before the Board.
Cyndy Stiglich, Interim Chief Financial Officer, stated that there is no policy requiring that staff come to the Board for any purchases under $10,000. She added that the sponsorship was approved by Benjamin Limmer, CEO.
Director Shanahan asked if HART has historically supported APTA conferences.
Ms. Stewart explained that this is a new community conference supporting transit initiatives like the transportation surtax.
Director Overman mentioned that typically when a sponsorship is paid, a certain number of attendee registrations is included. She inquired what was included in the sponsorship packet.
Ms. Halldow stated that she is in charge of the coordination of the HART support at the conference; however, she did not have any involvement in the sponsorship paid by HART. She outlined that the sponsorship entitles HART to: a sponsor on the conference web site, signage at the event, all of the conference materials having the HART logo, two representative tickets to attend the welcome reception, opportunity to distribute material to all of the attendees from across the country and have banner ads placed throughout the conference.
Chair Miller confirmed that all attendees would still have to pay the registration fee.
Director Schisler inquired what the full HART cost is for the entire event adding in staff presence to work the event and advertising materials to be distributed. 22 Ms. Halldow stated that she will gather that information. Hillsborough Transit Authority Regular Board of Directors Meeting December 2, 2019
Director Kemp stated that she does not see the value in the sponsorship that HART purchased and commented that it would have been more valuable to invest in registrations for interested members of HART. She noted that her comment was directed at the Agency and stated that it seems as a policy matter.
Ms. Stewart stated that usually the sponsors get gratis registrations. She requested that staff contact APTA to determine if gratis registrations could be available for the three Board members expressing interest in attending.
Chair Miller noted that the conference is December 15-16, 2019, and there will not be another meeting before then. He stated that while staff is gathering information, a motion should be made for the approval of the registration expenses.
Director Schisler moved and Director Mechanik seconded a motion to allocate registration for Commissioner Pat Kemp, Director Rich McClain, and Commissioner Kimberly Overman to attend the APTA Center for Transportation Excellence Transit Initiatives and Communities Conference on December 15-16, 2019 in Tampa, FL if needed depending on if staff can get registrations waived because of a sponsorship.
Director Overman stated that it sounded as if two registrations were included in the sponsorship.
Ms. Halldow clarified that it is not registration for the whole conference, just tickets to the welcome reception.
Director Overman stated her appreciation for APTA choosing Tampa to have this particular conference. She noted that she found a great value in attending the APTA Transit Board members conference in Jacksonville.
Ms. Halldow stated her understanding that there is usually an expectation that the local transit agency would participate in some way during the conference.
Director Overman stated that she will be attending whether HART pays the registration or not, but wanted to make a point that it is a great opportunity. She restated that a process should be established for HART sponsorships.
Mayor Castor commented that any of these conferences that can be brought to our community to demonstrate what is happening in Tampa as well as gaining knowledge from other agencies should be welcomed. She noted that several HART Board members are scheduled to participate in various panels. Mayor Castor mentioned that it is usually required that if an agency sponsors in some way financially and with personnel, a free attendance registration can be obtained.
Chair Miller called for a vote on the motion:
Director Schisler moved and Director Mechanik seconded a motion to allocate registration for Commissioner Pat Kemp, Director Rich McClain, and Commissioner Kimberly Overman to attend the APTA Center for Transportation Excellence Transit Initiatives and Communities Conference on December 15-16, 2019 in Tampa, FL if needed depending on if staff can get 23 registrations waived because of a sponsorship. Hillsborough Transit Authority Regular Board of Directors Meeting December 2, 2019
Directors Castor, Harden, Kemp, McClain, Mechanik, Miller, Overman, Schisler, Shanahan, Smith and Williams voted aye. Director Knight voted nay. The motion carried 11 to 1.
Employee Advisory from Interim CEO Ms. Stewart referred the Board to page 4-11 of the packet, to a copy of the Employee Advisory that was issued on November 20, 2019 after the attack on the Operator. She added that a letter was also sent to Stepp’s Towing for securing the bus and having it stored off site.
Response to Public Comment provided at the Operations and Safety Committee meeting Ms. Stewart referred the Board to page 4-12 of the packet, a responses to the public comment at the Operations and Safety Committee meeting on November 18, 2019, regarding a matter that has to continue through the grievance process. She mentioned that there was a request for de-escalation training and it has been tentatively scheduled for early December conducted by the Sheriff's Office.
HART Operator Safety Initiatives Ms. Stewart reported that as of November 27, 2019, 140 shields have been installed on the 180 bus fleet with represents 77% of the fleet. She noted that generally 133 buses are required for pull out during peak service on the routes, so all buses will now be covered with shields and there will be extras if one of the vehicles breaks down or there is an accident.
Ms. Stewart noted that the “Ride with Respect” campaign will continue in collaboration with the union to examine the best practices to enhance the safety, security and well-being of our customers.
Responses to Board Comments Ms. Stewart recalled a previous comment about a phone call made to Operation Prophete while he was at the hospital. She explained that HART has opened an active workers' compensation claim and a case manager has to ask certain questions while administrating that claim. Ms. Stewart reported that she has been in contact with the State Attorney’s office and Mr. James Lee Ambrose, the attacker, is held in the Hillsborough County jail without bond.
Ms. Stewart commented that HART staff met with the bargaining union on November 8 and 12, 2019, and tentative dates have been sent for at least seven days in December. She noted that the process is ongoing.
Ms. Stewart reported that the law firm of Carlton Fields has been retained for the whistle blower complaint against the CEO. She added that the retainer agreement specifically stated that time is of the essence and that an impartial, efficient and thorough investigation was requested. Ms. Stewart mentioned that a final report will be presented to the Board at the conclusion of the investigation.
HART Holiday Community Engagement Ms. Stewart invited Carla Williams, HART Director of Community & Business Engagement, to present an overview of the HART Holiday Community Engagements.
Ms. Williams presented the following partnerships with many community associations: 24 Two upcoming parades in December where HART will have a decorated rubber-wheeled trolley in the parade line-up. Hillsborough Transit Authority Regular Board of Directors Meeting December 2, 2019
o The Santa Fest Parade on Saturday, December 7, 2019 in Downtown Tampa at 11am. o The Snow on 7th Parade on Saturday, December 14, 2019 in Ybor City at 7pm. Other Holiday Community Partnerships: o Joy of Giving - For the third consecutive year, on Saturday, December 21, 2019, HART will participate in the Joy of Giving event by offering free rides all day on all services in collaboration with WWE wrestler Titus O’Neil and the Bullard Family Foundation. o Gasparilla Bowl - A collaboration with ESPN, HART will be providing free rides to students who display football game passes on Monday, December 23, 2019. o WTMP Radio Partnership - For the three remaining Tampa Bay Buccaneer home games, HART will have a tailgate promotion at West Tampa Transfer Center along with a live broadcast of the WTMP Martin Gramatica show. Patrons can also ride HART to Tampa Bay Buccaneer home football games for free by showing their valid game day ticket to the bus operator. The home games and tailgates will be on Sunday, December 8, 22, and 29, 2019.
Director Smith stated that she is happy to hear about HART receiving the $4.3 million grant; however, she did not receive this news from HART, but rather through other publications and emails from constituents. She said that she would like for the Board members to be notified when press releases are sent out.
Director Castor commended the scheduled de-escalation trainings and suggested that training include recognition of the signs and symptoms of mental illness.
CHAIR’S REPORT Chair Miller stated that on November 4, 2019, the Board appointed Ms. Stewart as Interim Chief Executive Officer. He commented that she has taken on the responsibility while continuing to do her previous duties as Director of Risk and Legal Services. Chair Miller said that the Board did not approve a motion to compensate her for the ICEO position, similar to past practices.
Chair Miller moved a motion that Carolyn House Stewart receive a salary of $195,000 retroactive to November 4, 2019 which is the day she was appointed as Interim Chief Executive Officer and continued to be compensated at that salary as long as she serves while continuing to perform her previous Director of Risk and Legal Services duties. Director Castor seconded the motion.
Director Knight inquired about Operator Prophete’s salary while he was on workers’ compensation from his attack. He noted that he will support the motion, but the Operators need to get whole wage as well.
Chair Miller stated that Operator Prophete’s salary is not in question for the motion. He asked Mr. Smith to address.
Mr. Smith stated that Director Knight’s comment is unrelated to the ICEO’s compensation and 25 that staff can bring back to the Board the issues dealing with the types of compensation matters. Hillsborough Transit Authority Regular Board of Directors Meeting December 2, 2019
Directors Castor, Harden, Kemp, Knight, McClain, Mechanik, Miller, Overman, Schisler, Shanahan, Smith and Williams voted aye. No Board members voted nay. The motion carried unanimously.
GENERAL COUNSEL’S REPORT Mr. Smith stated that there are not any issues that require a closed session; but the Board must request the closed session at a meeting before it is to be held and there may be items to discuss in January. He requested the Board make a motion to hold a closed session related to litigation expenditures, generally or in the surtax litigation.
Director Overman moved and Director Harden seconded a motion to hold a closed session related to litigation expenditures, generally or in the surtax litigation. Directors Castor, Harden, Kemp, Knight, McClain, Mechanik, Miller, Overman, Schisler, Shanahan, Smith and Williams voted aye. No Board members voted nay. The motion carried unanimously. a. HART Board Election Process and Committees Assignments Reorganization Mr. Smith referred the Board to page 6-1 in the packet and noted that elections are held in January to elect officers, appoint committee members, and elect certain committees. He explained that there is a packet and staff ask that the Board members fill out the preference form. Mr. Smith summarized that the data will be gathered and circulated to the Board in advance of the January meeting. b. Motion to Initiate the Process of Revising the HART Board Policies Mr. Smith requested a motion to direct him to examine the policies regarding emergency management and come forward with revisions. He noted that the County is a local emergency management entity that HART has contracted with in the past making HART assets available in emergencies, providing bus movement for people who would be otherwise stranded; and an agreement with the airport regarding liquid gas. Mr. Smith stated that there needs to be a comprehensive policy adopted by this Board.
Director Schisler movde and Director Williams seconded a motion to direct HART General Counsel to examine the policies regarding emergency management and come forward with revisions.
Director Kemp asked for a copy of the current policies. She noted that she was present at the emergency shelter during Hurricane Irma and it seemed that HART staff had a very comprehensive and thorough procedure. Director Kemp stated that she does not understand what protocols have to be updated.
Mr. Smith stated his understanding that essentially the CEO was acting pursuant to presumed powers acting under his/her operating imperatives under HART, not the Board. He added that the policies need to be more specific, articulated, and reviewed by the Board.
Directors Castor, Harden, Kemp, Knight, McClain, Mechanik, Miller, Overman, Schisler, Shanahan, Smith and Williams voted aye. No Board members voted nay. The motion carried 26 unanimously. Hillsborough Transit Authority Regular Board of Directors Meeting December 2, 2019
PRESENTATION Update on the Streetcar Tracks Tie Replacement Project Mr. Brian Allan, Director of Streetcar Operations, provided an update of the construction project replacing approximately 1,570 standard crossties and three turnout tie packages in ballasted track sections between 6th Avenue and the Cumberland Avenue Station on the TECO Streetcar Line.. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected].
Director Overman commented that she noticed the bus bridge this morning and it is parked right at the entrance of the parking garage so the public has to go around. She added that days where there is a large event, there will be a lot of people using that parking garage. Director Overman inquired if there is a specific reason it is on that corner at the entrance of the parking garage and if it could be moved to an alternate location because it is creating a danger zone.
Mr. Allan stated that staff will review for an alternative staging area.
Director Overman stated her appreciation for the project and asked what portions of the tracks and what schedule has been identified for replacing the rest of the track given the rest is original as well.
Mr. Allan answered that the rest of the track is imbedded in concrete and is wearing very good. He added that staff is anticipating another 20 years of use on the imbedded rail. b. Flamingo Fares Project Status
This presentation was in support of the Action Item - Resolution #R2019-12-59 ~ Authorize the Interim Chief Executive Officer to Execute a Modification to the Existing Contract for Program Management Services with Clevor Consulting Group in Support of Regional Inter-Jurisdictional Mobility Project, a/k/a Flamingo Fares Project, to add $265,605 plus a Contingency of $26,561 for a Total Not-to-Exceed Amount of $292,166 for a Sixteen-Month Period.
Lynda Crescentini, Director of Enterprise Project Management, presented the key updates and accomplishment as well as the future outlook of the Flamingo Fares project also known as the Regional Revenue Collection and Inter-Jurisdictional Mobility project. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected].
Director Shanahan moved and Director Harden seconded a motion to approve Resolution #R2019-12-59 ~ Authorize the Interim Chief Executive Officer to Execute a Modification to the Existing Contract for Program Management Services with Clevor Consulting Group in Support of Regional Inter-Jurisdictional Mobility Project, a/k/a Flamingo Fares Project, to add $265,605 plus a Contingency of $26,561 for a Total Not-to-Exceed Amount of $292,166 for a Sixteen-Month Period.
Director Kemp stated that when this project was initiated years ago, she downloaded the app. She noted that she was not aware until the November Committee meeting that the app was no longer active causing lots of complaints. Director Kemp further commented that she researched the 27 previous meeting minutes and there was a promise of some improvements to the app by August 2018 that did not appear to happen. She noted that she was taken aback to find out that the total Hillsborough Transit Authority Regular Board of Directors Meeting December 2, 2019 contract amount for the project is $10 million, which represents one quarter of the yearly ad valorem budget. Director Kemp noted her concern about spending a lot of money on this project and the Agency is not getting performance from INIT, the system vendor. She added that she understands that Clevor, the project management vendor, is working with HART to move this project forward. Director Kemp commented that the Board has seen deadlines in the past that have not been met and she appreciates the updated timeline and clarity of information. She stated that she will be watching more closely now and hopes the rest of the Board will be, too.
Ms. Crescentini explained that the previous mobile app was a flash pass that allowed people to start thinking about what will come in the future. She further explained that the app will be phased out as the fully integrated app now in testing becomes available. Ms. Crescentini noted that the testing is very success so far and it is expected to go live in February of 2020. She added that there will be a phased out strategic marketing plan associated with launch.
Director Kemp stated her concern that the promised performance has not been satisfactory. She expressed her hope that when the new app becomes available, it will have the option for a one-day pass, because many people complained that the app was unusable without that.
Director Schisler referenced the pie graph in the presentation showing expenditure sharing and commented that the HART portion was broken down between state, federal and operating funds while the other agencies were shown as solid numbers. He inquired if the other agencies are receiving state and federal money for the project.
Ms. Crescentini stated that she believes that they are. She explained that HART sends an invoice to the agencies and they pay with whatever funding they choose to use.
Director Schisler pointed out that HART is contributing 53% of the entire project funding and commented that the graph was misleading by showing the breakdown. He made a point of clarification that HART is providing more money than anybody else at this point in the project. Director Schisler asked how many internal staff members are currently working on the project.
Ms. Crescentini explained that there are two full-time staff members committed with support staff from the Finance Division since the majority of this project is a financial accounting system. She added that there is staff from the Technology and Innovation Department supporting it from a technical perspective.
Director Schisler inquired about the current budget expenditure for supporting the entire project. He mentioned that it is important to see all numbers and know how much has been spent thus far, including staff salaries.
Ms. Crescentini stated that staff will compile the information.
Director Schisler asked how much has been spent with Clevor since the inception of their contract.
Ms. Crescentini explained that the base contract entered in November 2018 was $323,000 and staff is asking the Board to approve the proposed new contract amount of $292,000 for the next 16 months. 28
Director Schisler asked if the extension was due to a scope creep and who is managing the contract. Hillsborough Transit Authority Regular Board of Directors Meeting December 2, 2019
Ms. Crescentini answered that it is not because of scope changes. She noted that Clevor was hired because of a change in personnel from both HART and INIT so their first task they did a deep dive to determine the project status which was. Ms. Crescentini further explained that after that, they began supporting the system integration and the deployment testing. She stated that staff is asking for those services to continue because of the complexity of the project. Ms. Crescentini commented that at this point in time without that additional service internal staff will not be available to do that.
Director Schisler inquired if Clevor will be retained after implementation. He noted that retainer of services should have been in the initial contract.
Ms. Crescentini stated that in the original contract with INIT, not Clevor, managed services including software and hardware support for another four years going forward included in their base contract. She added that when the program is active and operational, the Clevor services should no longer be needed.
Director Schisler asked if staff will be coming back before the Board for more funding for Clevor.
Ms. Crescentini stated that she should not come back for more funding for Clevor, but may return to ask for funding for the INIT contract for the operation and maintenance of the system that continues the ongoing software and hardware support.
Director Schisler noted that he expects more funding for INIT, but if more funding is needed for Clevor than HART staff is not managing the vendor well.
Director Overman commented that one slide indicates that Hernando, Pasco, and Sarasota Counties are a part of the project, but they are not listed on the slide that describes funding. She inquired if INIT is coordinating the fare boxes for those agencies and what was their level of contribution.
Ms. Crescentini stated that in the original MOUs with those agencies, Hillsborough and PSTA are the two lead transit agencies. She explained that the other agencies, some that are smaller, have come on board for regional connectivity; however, they are not paying for the first year but will pay a percentage based on their ridership going forward. Ms. Crescentini said that once the system is operational, then the cost will be shared proportionately.
Director Overman noted that HART is paying for the upfront design and consulting firm, yet these organizations are wanting to do business with the app so it is important to recognize the expenses. She mentioned that it is great that there are various different methods of being able to purchase in the flamingo system, such as the school and employer app because problems with fareboxes can go bad and the Agency does not want to see that happen. Director Overman suggested the opportunity to purchase an annual pass as an employer as a great way of the employer who chooses to build here being able to avoid building a parking lot if it is in partnership with HART and the other agencies in a fare system that is universal in nature. She stated that other transit agencies and metropolitan communities have strong marketing programs for the employers to encourage employees to use transit. Director Overman stated that she would like to see that in the 29 implementation of the program. Hillsborough Transit Authority Regular Board of Directors Meeting December 2, 2019
Ms. Crescentini stated that this program will allow employers/instructional institutions to control those tasks so if an employee leaves or students leave university, the employer/school can update the program.
Director Kemp referred to Director Schisler’s comments about the total project expense and noted that according to the presentation, it is $7.8 million to date.
Director Harden asked if the $292,000 is a project expense that will be then shared with partners or will HART be responsible for 100% of that expense. He further asked if the post project launch activities and review of remaining action items are included in the extension of the contract.
Ms. Crescentini answered that 100% of the expense will be funded from HART. She stated that launch activities and remaining items are included in the contract for the next 16 months. Ms. Crescentini commented that the services do not end in one day, but rather, they dwindle down in case there is an unforeseen item needing guidance through the next few months on an as-needed basis.
Director Smith stated that she is unclear about where staff is currently on the timeline. She asked for a date of the real start of the live program.
Ms. Crescentini explained that the program will be live in the Spring of 2020. She further explained that staff does not want a huge upfront adoption rate with a full marketing campaign and transition of people that could overload the system. Ms. Crescentini stated that if there are issues, they can be resolved if a gradual transition and acceptance rate is undertaken, so the program will be live to beta testers. She mentioned that it will be a fully functional system with the contract list smart cards, the mobile app, the consumer web site, the back office and current transit stories; however, the extra details with the retail network, the IVR, open payment and the employee/educational institution monitoring will be later in the year. Ms. Crescentini stated that the project team is working with the Communications and Marketing team to see what the gradual plan will be.
Director McClain mentioned that he was on the Board when Flamingo was approved and the Board knew that it would take years for the project to be implemented. He commended the project team and noted that this project speaks to regional transportation. Director McClain stated that he is looking forward to when the launch in 2020.
Director Williams stated her concern of the service level agreement and the accuracy of expected outcomes and asked if it was built into the Clevor and INIT contracts. She commented that she wants to make sure accountability for processes included on an ongoing basis.
Ms. Crescentini reported that there is a detailed schedule for each specific item and a ticket is used to track them for history and status. She added that there are ongoing meetings several times a week of outstanding items and how they fit into the master schedule.
Director Williams stated that she is very concerned with accountability for the implementation of the project and noted that it needs to be included in future reports in addition to results of testing. 30 Ms. Crescentini explained that during the deployment testing, there are check lists; and the team does not move to the next phase unless the item meets 100%. Hillsborough Transit Authority Regular Board of Directors Meeting December 2, 2019
Director Shanahan moved and Director Harden seconded a motion to approve Resolution #R2019-12-59 ~ Authorize the Interim Chief Executive Officer to Execute a Modification to the Existing Contract for Program Management Services with Clevor Consulting Group in Support of Regional Inter-Jurisdictional Mobility Project, a/k/a Flamingo Fares Project, to add $265,605 plus a Contingency of $26,561 for a Total Not-to-Exceed Amount of $292,166 for a Sixteen-Month Period. Directors Castor, Harden, Kemp, Knight, McClain, Mechanik, Miller, Overman, Schisler, Shanahan, Smith and Williams voted aye. No Board members voted nay. The motion carried unanimously.
CONSENT AGENDA Director Harden moved and Director Mechanik seconded a motion to approve the following items: Finance and Audit Committee met on November 18, 2019 and advanced the following items to the full HART Board of Directors for their review and approval. a. Resolution #R2019-12-52 ~ Authorize the Chief Executive Officer to Execute a Public Transportation Grant Agreement (PTGA) Between the Hillsborough Transit Authority (HART) and the Florida Department of Transportation (FDOT) to Accept State Block Grant Funding Assistance for Fiscal Year 2020 in the Amount of $5,219,948 b. Resolution #R2019-12-53 ~ Authorization to Sign and Submit Grant Applications and Supporting Documents for the Florida Department of Transportation (FDOT) Funding Under FTA Section 5310 for Operating Funds for the HARTPlus Taxi Voucher Program, Capital Funds to Purchase Paratransit Vehicles, and Accept the Grant Award c. Resolution #R2019-12-54 ~ Authorizing the Chief Executive Officer to Delegate Contracting Officer Authority to the Named Employees in the Finance Department d. Resolution #R2019-12-55 ~ Authorize the Chief Executive Officer to Execute a Transfer of the HART Purchasing Card (P-Card) and E-Payables Program from Bank of America to Synovus Bank with Monthly Spend of up to $5 Million
Operations and Safety Committee met on November 18, 2019 and advanced the following items to the full HART Board of Directors for their review and approval. e. Resolution #R2019-12-56 ~ Authorize the Chief Executive Officer to Purchase up to 16 Staff Support Vehicles from Florida Sheriffs Association in a Not-to-Exceed Amount of $498,610 f. Resolution #R2019-12-57 ~ Authorize the Chief Executive Officer to Purchase up to 44 Chevrolet 4500 Cutaway Type Vans with Mobility Lifts from Florida Transportation Systems Inc., in a Not-to-Exceed Amount of $4,425,000 g. Resolution #R2019-12-58 ~ Authorize the Chief Executive Officer to Enter into a Memorandum of Understanding (MOU) to Participate with Hillsborough County Aviation Authority for temporary use of the HART Compressed Natural Gas (CNG) fueling facility 31 Hillsborough Transit Authority Regular Board of Directors Meeting December 2, 2019
Directors Castor, Harden, Kemp, Knight, McClain, Mechanik, Miller, Overman, Schisler, Shanahan, Smith and Williams voted aye. No Board members voted nay. The motion carried unanimously.
HART BOARD COMMITTEE REPORTS Chair Miller referred the Board members to the materials in the packet.
REPORTS FROM HART BOARD REPRESENTATIVES Chair Miller referred the Board members to the materials in the packet.
STATUS REPORTS Chair Miller referred the Board members to the materials in the packet.
PUBLIC INPUT REGARDING GENERAL CONCERNS No one signed up to speak.
OLD BUSINESS There was no old business.
NEW BUSINESS Director Kemp requested from the General Counsel a copy of the current bylaws. She asked that a new metric of cost per passenger be added for analysis and ridership can be measured on that basis, which she believes would be helpful.
HART MONTHLY INFORMATION REPORTS Chair Miller referred the Board members to the materials in the packet.
ADJOURNMENT The meeting adjourned at 10:43 a.m.
CLOSED SESSION Mr. Smith stated that a closed attorney-client session was not necessary.
ATTEST
Commissioner Lesley “Les” Miller, Chairperson HART Board of Directors
Councilman Gil Schisler, Secretary HART Board of Directors
32 David L. Smith, Esquire HART Board General Counsel Hillsborough Transit Authority Board of Directors Meeting January 6, 2020 ______
PRESENTATION
Tampa Arterial Bus Rapid Transit Study Update
This study's primary goal is to identify a corridor, using some combination of Florida, Nebraska, and/or Fowler avenues, to connect Downtown Tampa to the USF Tampa Campus. This corridor will be able to provide a dedicated transit lane for a majority (at least 50%) of its length to ensure reliable bus travel times. Additional goals of the study are to improve local, street-level bus service along Florida, Nebraska and/or Fowler avenues and adjacent corridors, as well as intersecting corridors between the USF Tampa Campus and Downtown Tampa. The study will focus on how the proposed new bus service can best meet the needs of existing bus riders, as well as those who may not have chosen to use this form of transportation before.
To date, Staff has completed a significant amount of Phase 1 Tasks, including the identification of a preliminary preferred alignment. Staff will present on the current findings and update Board members on tasks completed to date and next steps.
Prepared by: Christopher Cochran, Director of Service Development Approved by: Carolyn House Stewart, Interim Chief Executive Officer
33 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020 ______
PRESENTATION
Preparation for Legislative Visits
This presentation provides a few guidelines for the Board members to use when advocating for HART.
In November 2019, HART staff met with all members of the Hillsborough County Delegation and/or their staffs, including the Criminal Justice Appropriations and Substantive Committees to advance both the Radio Communications Upgrades Appropriations request and a language amendment to FS 784.07 to increase the penalty on assault on a Uniformed Public Servant, which includes transit operators. HART has expanded the bill to incorporate the addition of section FS 341.0611 under the Transit Safety Standards; Inspections and System Safety Reviews, which creates authorization for amending FDOT’s Rule 14-90 Florida Administrative Code; Equipment and Operational Safety Standards for Bus Transit Systems.
Prepared by: Lorena Hardwick, Director of Government Relations Reviewed by: Lena Petit, Chief of Policy and Performance Approved by: Carolyn House Stewart, Interim Chief Executive Officer
34
BOARD COMMITTEE TRANSMITTAL
TO: MEMBERS OF THE HART BOARD
FROM: LENA PETIT, CLERK OF THE BOARD
DATE: DECEMBER 12, 2019
RE: Resolution #R2020-01-01 ~ Authorize the Interim Chief Executive Officer to Award a Contract for the Rebuild of Four TECO Line Streetcars to the Gomaco Corporation in the Amount Not-to-Exceed $2,774,000
Finance and Audit Committee Meeting of December 12, 2019
Committee Members Present: Councilmember Schisler, Director Mechanik, and Commissioner Smith
Committee Member Absent: Chair Williams and Commissioner Overman
Committee Recommendation: Operations and Safety Committee met on December 12, 2019 and requested that staff prepare a comprehensive overview of the project in support of the action item for the full Board’s review and approval.
Attachments: I. Committee Agenda Report II. Resolution #R2020-01-01
35
ATTACHMENT I Hillsborough Transit Authority Operations and Safety Committee Meeting December 12, 2019
COMMITTEE ACTION ITEM Authorize the Interim Chief Executive Officer to Award a Contract for the Rebuild of Four TECO Line Streetcars to the Gomaco Corporation in the Amount Not-to-Exceed $2,774,000
OVERVIEW The project is the overhaul of four of the existing TECO Line Streetcars to like-new condition, by the original manufacturer of the streetcars. The project will ensure a state of good repair for the streetcar system, and continue to improve the customer experience for HART passengers.
RECOMMENDATION That the Operations and Safety Committee review the action item authorizing the Interim Chief Executive Officer to award a contract for the rebuild of four TECO Line Streetcars to the Gomaco Corporation, in the amount not-to-exceed $2,774,000, and advance this item to the full HART Board of Directors at the January 6, 2020 regular Board meeting.
FINANCIAL IMPACT Funding for this contract, in the amount of $ 2,774,000, is provided by the State of Good Repair Grant awarded through the Federal Transportation Administration, and is currently appropriated in the FY19 HART capital budget. This grant does not require a match from HART.
BACKGROUND Four of the TECO Line Streetcars have been identified as needing major maintenance to remain in a state of good repair. The cars were placed in service 17 years ago, and require both interior and exterior rehabilitation, as well as upgrades to the major systems on the vehicles. HART sought bids from well-qualified and experienced parties to provide engineering and rehabilitation on designated areas of the streetcars as needed. The contractor shall provide all labor, equipment, materials, licenses, supervision, insurance, coordination, scheduling, and incidentals necessary to overhaul the four streetcars at their facility, and provide support while commissioning in Tampa. This work requires roof repair, air conditioning and air compressor installation, wiring, welding, floor replacement, interior refurbishment, new door operating system, new public address system, exterior repair and painting, new propulsion cabling, controller and line breaker repair, air brake refurbishment, and updated service and parts manuals.
PROCUREMENT CONSIDERATIONS On September 25, 2019, an Invitation for Bid (IFB-36644) for Streetcar Midlife Rehab was re- issued in compliance with HART procurement policies.
On November 1, 2019, two bids were received and reviewed by Procurement for responsiveness. All bid submissions were determined to conform to essential requirements.
A responsibility review was conducted November 8 - 15, 2019 to include compliance as a Transit Vehicle Manufacturer with a submitted DBE goal methodology to the Federal Transit Administration (FTA). It was determined they have the capacity to perform the work and are, 36 therefore, eligible for award.
ATTACHMENT I Hillsborough Transit Authority Operations and Safety Committee Meeting December 12, 2019
NEXT STEPS Present the recommendation by the Operations and Safety Committee to the full HART Board of Directors at the January 6, 2020 regular Board meeting.
Prepared by: Brian Allan, Director of Streetcar Operations Reviewed by: Cyndy Stiglich, Interim Chief Finance Officer Approved by: Carolyn House Steward, Interim Chief Executive Officer
Attachment: Proposed Resolution #R2020-01-XX
37
ATTACHMENT II
RESOLUTION NO. # R2020-01-01
AUTHORIZE THE INTERIM CHIEF EXECUTIVE OFFICER TO AWARD A CONTRACT FOR THE REBUILD OF FOUR TECO LINE STREETCARS TO THE GOMACO CORPORATION IN THE AMOUNT NOT-TO-EXCEED $2,774,000
WHEREAS, four of the TECO Line Streetcars have been identified as needing major maintenance to remain in a state of good repair; and
WHEREAS, the cars were placed in service 17 years ago, and require both interior and exterior rehabilitation, as well as upgrades to major systems on the vehicle; and
WHEREAS, HART seeks to procure contractor services that will provide all labor, equipment, materials, licenses, supervision, insurances, coordination, scheduling, and incidentals necessary to overhaul the four streetcars at their facility and provide support while commissioning in Tampa; and
WHEREAS, This work requires roof repair, air conditioning and air compressor installation, wiring, welding, floor replacement, interior refurbishment, new door operating system, new public address system, exterior repair and painting, new propulsion cabling, controller and line breaker repair, air brake refurbishment, and updated service and parts manuals; and
WHEREAS, the project will ensure a state of good repair for the streetcar system, and continue to improve the customer experience for HART passengers; and
WHEREAS, HART re-issued IFB-36644 for Streetcar Midlife Rehab in compliance with HART procurement policies and an evaluation committee evaluated the merits of each proposal; and
WHEREAS, funding for this contract in the amount of $2,744,000 is provided for by a State of Good Repair Grant from the Federal Transit Administration (FTA) and this grant does not require any match from HART;
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT:
Section 1. The Interim Chief Executive Officer is authorized to award a contract for the rebuild of four TECO Line Streetcars to Gomaco Corporation in the amount not-to-exceed $2,744,000.
Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the contract.
38
ATTACHMENT II
Section 3. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JANUARY 6, 2020.
Commissioner Lesley “Les” Miller, Chairperson ATTEST: HART Board of Directors
______Councilmember Gil Schisler, Secretary HART Board of Directors
David L. Smith, Esquire HART Board General Counsel
39
BOARD COMMITTEE TRANSMITTAL
TO: MEMBERS OF THE HART BOARD
FROM: LENA PETIT, CLERK OF THE BOARD
DATE: DECEMBER 12, 2019
RE: Resolution #R2020-01-02 ~ Authorize the Interim Chief Executive Officer to Approve an Agreement Between Hillsborough Transit Authority (HART) and Hillsborough County Board of County Commissioners (BOCC) to Give the Local Emergency Management Agency Access to Local HART Transportation Assets and Personnel During Emergencies
Finance and Audit Committee Meeting of December 12, 2019
Committee Members Present: Councilmember Schisler, Director Mechanik, and Commissioner Smith
Committee Member Absent: Chair Williams and Commissioner Overman
Committee Recommendation: Operations and Safety Committee met on December 12, 2019 and requested that staff prepare a comprehensive overview of the project in support of the action item for the full Board’s review and approval.
Attachments: I. Committee Agenda Report II. Resolution #R2020-01-02
40 ATTACHMENT I Hillsborough Transit Authority Operations and Safety Committee Meeting December 12, 2019
COMMITTEE ACTION ITEM Authorize the Interim Chief Executive Officer to Approve an Agreement Between Hillsborough Transit Authority (HART) and Hillsborough County Board of County Commissioners (BOCC) to Give the Local Emergency Management Agency Access to Local HART Transportation Assets and Personnel During Emergencies OVERVIEW Hillsborough County is a local emergency management agency, pursuant to Chapter 252 of the Florida Statute with the responsibility for emergency management for the County. The purpose of this item is to request authorization to allow the BOCC to access HART transportation assets and personnel during emergencies.
RECOMMENDATION That the Operations and Safety Committee authorize the Interim Chief Executive Officer to approve an agreement between (HART) and (BOCC) to give the local Emergency Management Agency access to local HART transportation assets and personnel during emergencies, and advance this item to the full HART Board of Directors at the January 6, 2020 regular Board meeting.
FINANCIAL IMPACT HART will compile and maintain records of FEMA eligible costs and expenditures, as well as any costs related to special services requested by the Emergency Operations Center that are not reimbursable or reimbursed by FEMA. HART will forward a detailed billing of all costs, both reimbursable or non-reimbursed by FEMA, to the EOC Finance/Administration Section Chief within 90 days of completion of work. The EOC may request HART to also provide an estimate of cost prior to the 90 days for the purpose of requesting a Presidential declaration of emergency.
BACKGROUND This agreement will allow HART, insofar as practicable, to use transportation assets and personnel, in conjunction with the School Board of Hillsborough County and Hillsborough County Sunshine Line, to participate, share, administer, and coordinate the joint evacuation operation as well as to participate in the planning and coordination of emergency evacuation transportation throughout the year.
NEXT STEPS Present the recommendation by the Operations and Safety Committee to the full HART Board of Directors at the January 6, 2020 regular Board meeting.
Prepared by: Ruthie Reyes Burckard, Deputy Chief of Transportation Reviewed by: Ted Harris, Chief Customer Experience Officer Approved by: Carolyn House Stewart, Interim Chief Executive Officer Attachments I: Proposed Resolution #R2020-01-XX II: Agreement Between Hillsborough County BOCC and The Hillsborough Transit 41 Authority (HART ATTACHMENT II
RESOLUTION NO. # R2020-01-02
A RESOLUTION AUTHORIZING THE INTERIM CHIEF EXECUTIVE OFFICER TO APPROVE AN AGREEMENT BETWEEN HILLSBOROUGH TRANSIT AUTHORITY (HART) AND HILLSBOROUGH COUNTY BOARD OF COUNTY COMMISSIONERS (BOCC) TO GIVE THE LOCAL EMERGENCY MANAGEMENT AGENCY ACCESS TO LOCAL HART TRANSPORTATION ASSETS AND PERSONNEL DURING EMERGENCIES
WHEREAS, Hillsborough County is a local emergency management agency pursuant to Chapter 252, Florida Statute; and
WHEREAS, Hillsborough County is responsible for emergency management for the county; and
WHEREAS, the BOCC is requesting authorization to access HART transportation assets and personnel during emergencies; and
WHEREAS, Hillsborough County has the authority to enter into interlocal agreements; and
WHEREAS, the County’s Comprehensive Emergency Management Plan, the County, and HART desire to cooperate in the interest of public safety by providing transportation assets and personnel during times when needed to support disaster response and recover missions;
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT:
Section 1. The Interim Chief Executive Officer is authorized to approve an agreement between HART and BOCC to give the local emergency management agency access to local hart transportation assets and personnel during emergencies.
Section 2. Proper officers of HART are authorized to do all things necessary and required in order to implement the agreement.
Section 3. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON JANUARY 6, 2020.
Commissioner Lesley “Les” Miller, Chairperson ATTEST: HART Board of Directors
______Councilmember Gil Schisler, Secretary HART Board of Directors
David L. Smith, Esquire 42 HART Board General Counsel 43 44 45 46 47 Hillsborough Transit Authority Legislative and Strategic Planning Committee Meeting December 9, 2019
Committee Members Present (3) Staff Present Commissioner Pat Kemp Danielle Arthur Kimberly Overman Greg Brackin Rich McClain Chris Cochran John Edmondson Committee Members Absent (2) Jacqueline Halldow Marvin Knight Lorena Hardwick Kathleen Shanahan Ted Harris Crystal Hundley Ivan Maldonado Lena Petit Frank Wyszynski
Others Present Julia Mandell, GrayRobinson Gary Cloyd, Transit Advocate Sign-in sheets are attached.
CALL TO ORDER The meeting was called to order at 9:01 a.m. by Committee Chair Pat Kemp.
PLEDGE OF ALLEGIANCE Pledge of Allegiance followed.
APPROVAL OF MINUTES Committee member McClain moved and Committee member Overman seconded approval of the minutes from the August 12, 2019 Legislative and Strategic Planning Committee meeting. All Committee members present voted aye. The motion carried unanimously.
Public Comment Gary Cloyd, Transit Advocate, congratulated HART on the recently acquired FTA grant of $4.3 million. He noted the significance of receiving the grant as Hillsborough County representatives meet with influential members of the legislature in Tallahassee next month. Mr. Cloyd stated that this grant will give the Agency leveraging power with legislative members in the future.
PRESENTATIONS
Legislative Update
Lorena Hardwick, Director of Government Relations, provided a state legislative update. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected].
Committee Chair Kemp referred to the recently awarded $4.3 million FTA grant for CNG buses and inquired if the grant could have been used to apply for electric buses. 48 Hillsborough Transit Authority Legislative and Strategic Planning Committee Meeting December 9, 2019
Cyndy Stiglich, Interim Chief Financial Officer, answered that it would have been possible; however, staff used this grant as an opportunity to replace the diesel buses with CNG buses. She explained that around the same time as this grant application, HART applied for the Low or No Emissions Grant for electric vehicles. Ms. Stiglich reported that HART did not receive that grant. She further explained that this grant has been coming every year thus far and is expected next year as well.
Committee Chair Kemp recalled that, in March, the full Board unanimously voted to move forward on acquiring CSX tracks, and asked when the project will be placed on the legislative agenda to start conversations about it in Tallahassee. She noted additional support from the Metropolitan Planning Organization (MPO) and Tampa Bay Transportation Management Area (TMA).
Ms. Hardwick stated that she will start discussions with the legislative delegation.
Committee member McClain asked if the conversation of acquiring CSX tracks has to be voted on by the full Board of Directors.
Committee Chair Kemp stated that the full Board voted and approved unanimously a motion to start the acquisition process. She noted that all the legislators that she has spoken with do not know of the growing interest of HART in moving forward with this process.
Committee member Overman stated that when support was sought at TMA for this process, there was hesitation because this intent by HART had not been communicated. She emphasized that there is no time to waste in starting this process and stressed the importance of starting the conversations immediately. Committee member Overman mentioned that if the transportation surtax is released from litigation with the percentages previously agreed upon, the acquisition of CSX tracks will be the perfect project on a local and regional basis for the fixed guideway portion of the tax. She noted the negative attitude about the use of rail for transit in the past. Committee member Overman referred to a previous comment about training the Board members on using the American Public Transportation Agency (APTA) tools, such as details on all of the legislators’ districts and where jobs lie in relation to transit, and training to be effective in Tallahassee. She mentioned that this information will assist the Board members in being true advocates on behalf of HART. Committee member Overman stated that HART is an amazing organization recognized around the country for the work achieved with a limited budget. She added that such an accomplishment should be brought to attention of the legislators. Committee member Overman noted that Hillsborough Day in Tallahassee is January 15, and requested a presentation at the January 6 regular Board meeting on available tools and information that the Board members can use during the visits; as well as step-by-step instructions on how to use the APTA web portal for Transit Board members to be conducted during individual briefings. She stated that it is critically important to be ready so the advocates in the region do not have to wait a full year to bring issues to the legislators.
Committee member McClain emphasized importance of the Board speaking with a unified voice. He mentioned that as Board members engage with the legislators, they should have talking points so the Board has the same ideas as opposed to varying points. Committee member McClain requested that staff share the Bills’ language with the Board to ensure that there is one unified voice.
Committee Chair Kemp inquired if the legislative ask for the radio communication upgrade was to replace the aging system. 49 Hillsborough Transit Authority Legislative and Strategic Planning Committee Meeting December 9, 2019
Ms. Hardwick answered affirmatively.
DISCUSSION ITEMS
Update on CSX Evaluation for High Capacity Transit
Chris Cochran, Director of Service Development, presented a brief update on the CSX project. He referred the committee members to a handout of the report summary from Mr. Charles Banks, President R.L. Banks and Associates, who spoke to the Board about the challenges anticipated and preparation for the proposed CSX project. He directed the Committee members to page two and referenced the next steps portion of the page that explained where the Agency is in pursuit of the acquisition. Mr. Cochran stated there is currently $100,000 funded in the approved Program of Projects pending the outcome of the sales tax referendum litigation. He explained that the money is prepared to be spent on evaluation of the CSX project involving initial conversations with CSX representatives, thoroughly reviewing previous studies while documenting what will be needed to update the information. Mr. Cochran further explained that his understanding from conversations with Beth Alden, Executive Director at the MPO, was that there was a study done many years ago, which resulted in a categorical exclusion to move forward with the project. He noted that in spite of this, it has been quite a while since the study was done that a full study would have to be conducted again. Mr. Cochran stated that staff will determine a scope, and what information from the previous studies can be leveraged. He stated that the study would look at performing a very high-level assessment of the existing relevant facilities and areas of interest, as well as doing some very high-level conceptualized planning and operational alternatives. Mr. Cochran indicated that staff is committed to moving forward with the guidelines from the report, contingent on funding.
Committee Chair Kemp stressed that $100,000 seems de minimis and if the transportation surtax litigation is resolved, the amount should be increased significantly. She requested a presentation from Ms. Alden since she knows about the history of the CSX track acquisition.
Committee member Overman referenced the MPO joint workshop with HART and stated that the participants for this project were outlined as HART, MPO, FDOT, and the County. She recapped that in the presentation, there was an illustration used to depict the planning process with key elements needed for local, state and federal funding. Committee member Overman noted that the project will help to address transportation challenges and create true mobility on a regional basis for the needs of Hillsborough County. She stressed that this is a huge resource that needs to be capitalized on in her opinion and she is curious where in process of the timeline previously presented, the Agency would be assuming that HART is not working on a tangent strategy.
Mr. Cochran said he was unsure if the project will be eligible for a New Starts or Small Start Grant; however, that will be determined in the studies. He noted that rail projects are huge projects that involve local and regional partners.
Committee member Overman noted that she is very involved in the community and is very interested in where the Agency is in the process as she would like to address several community efforts in concert with the CSX project. She stated that she is looking forward to revisiting the studies and having a presentation from Ms. Alden. 50 Hillsborough Transit Authority Legislative and Strategic Planning Committee Meeting December 9, 2019
Committee member McClain asked for clarification on rejection of the 2012 planning study on acquisition of CSX tracks.
Mr. Cochran stated that the project was halted for categorical exclusion which is defined as exclusion from having to meet certain environmental guidelines. He clarified that it was the 1990 study, not the study completed in 2012.
Committee Chair Kemp mentioned that the 2012 survey excluded USF, which was very disingenuous of any serious study. She noted that she is unaware of the reason why that study was stopped.
Committee member McClain inquired if any additional surtax funding would have to go to the Independent Oversight Committee (IOC) for approval.
Mr. Cochran answered affirmatively.
Committee Chair Kemp noted that the money could be taken from general funds after being freed up by the surtax funding.
Committee member McClain referred to Committee member Overman’s comments about multiple partners involved in the project and pointed out that other partners also receive funding.
Mr. Cochran stated his understanding that there is a quarterly opportunity to get approval for additional funding by IOC.
Committee Chair Kemp mentioned that, at one of the previous Board meetings, a motion passed to arrange a tour of the SunRail service and facility in Orlando.
Lena Petit, Chief of Policy and Performance, stated that the motion was made at the June Board meeting and staff has been coordinating with multiple partners since then. She noted the challenge is the big size of the group, but staff is close to finalizing details and they will be forth coming.
Committee member Overman agreed with committee member McClain’s comments about funding, noting that with four parties at the table, there is the opportunity of four funding sources. She commented that this project will have regional significance requiring all parties to come to the table and make it work.
Committee member McClain stated that it is a regional project and therefore, HART should not have to absorb the entire cost.
Committee Chair Kemp mentioned that if the sales tax money passes favorably through the litigation, there will be a significant amount of money allocated to fixed guideway. She further noted that the only current fixed guideway projects are a potential ferry project and a CSX project. Committee Chair Kemp stated that the streetcar would not qualify because it operates in mixed traffic. She commented that the expectation would be that the surtax funding would be used for the CSX project.
51 Hillsborough Transit Authority Legislative and Strategic Planning Committee Meeting December 9, 2019
Mr. Cochran stated that in addition to the ferry and CSX projects, there is also the streetcar which is considered fixed guideway, and the Bus Rapid Transit (BRT) service currently being studied for a potential to move forward.
OLD BUSINESS There is no old business.
NEW BUSINESS There was no new business.
ADJOURNMENT The meeting adjourned at 9:38 a.m.
52 Hillsborough Transit Authority Public Hearing on U.S.C. Section 5310 - Enhanced Mobility of Seniors and Individuals with Disabilities and Operations and Safety Committee Meeting December 12, 2019
Committee Members Present (3) Staff Present David Mechanik Brian Allan Councilmember Gil Schisler Danielle Arthur Commissioner Mariella Smith Greg Brackin Ruthie Reyes Burckard Committee Members Absent (2) John Edmondson Commissioner Kimberly Overman Ted Harris Melanie Williams Juston Lafler Ivan Maldonado Colin Mulloy Lena Petit Daniel Rodriguez Carolyn House Stewart Cyndy Stiglich
Others Present Julia Mandell, Gray Robinson
PUBLIC HEARING ON U.S.C. SECTION 5310 - ENHANCED MOBILITY OF SENIORS AND INDIVIDUALS WITH DISABILITIES
CALL TO ORDER AND PLEDGE OF ALLEGIANCE In the absence of Committee Chair Melanie Williams and no appointment of Vice Chair, Committee member Councilmember Gil Schisler acted as Chair and called the meeting to order at 2:01 p.m. Pledge of Allegiance followed.
OPENING STATEMENT Committee member Schisler read the opening statement.
PRESENTATION U.S.C. Section 5310 - Enhanced Mobility of Seniors and Individuals with Disabilities Greg Brackin, Director of Paratransit and Flex Services Ops/ADA, gave a presentation on the application process and project requests A full copy of the presentation is available upon request from the Clerk of the Board at [email protected].
PUBLIC INPUT ON PUBLIC HEARING ITEM (3 MINUTES PER SPEAKER) There was no public input.
CLOSE PUBLIC HEARING Committee member Schisler closed public comment at 2:06 p.m. 53 Hillsborough Transit Authority Public Hearing on U.S.C. Section 5310 - Enhanced Mobility of Seniors and Individuals with Disabilities and Operations and Safety Committee Meeting December 12, 2019 Continued… Committee member Mechanik commented that normally when a law requires a public hearing, it is in front of the governing Board and not just a committee. He inquired if it is appropriate to have the public hearing in front of the committee and not the full Board.
Cyndy Stiglich, Interim Chief Financial Officer, noted that conducting a public hearing is a requirement of the FDOT application process, no Board approval is required. She added that the approval to apply for the grant and complete all actions has to be before the governing body, which was concluded at the December regular Board meeting.
Committee member Schisler asked how this grant will be delineated in the FY2021 budget.
Ms. Stiglich stated that the amount will be in the FY2021 budget in anticipation of receiving the grant during that period of time. She shared the news that HART received the money awarded under the FY2020.
Committee member Smith commented that even if it is acceptable and legal to have public hearings at the committee level, there is not as much participation at the committee meetings as during the full Board meetings. She suggested to ensure full transparency, all future public hearings should be held at the Board meetings where there is opportunity for public participation. Committee member Smith noted her opinion that the scope of the Operations and Safety Committee has morphed since its formation; noting that this committee was started after the tragic incident event in May to discuss safety measures and now the committee is making recommendations that she believes should be held at the Finance and Audit Committee level. She recommended having a discussion at the full Board meeting about the committee scopes during the upcoming elections and appointments.
Committee member Schisler stated that it is a topic for the January Board meeting. He noted that in his opinion, the Finance and Audit Committee was used inappropriately with a lot of unnecessary items as opposed to being heavily involved in the budgeting and CAFR process.
Ms. Stiglich stated that the grant application action item was taken to the Finance and Audit Committee in November and approved at the Board meeting in December. She noted that, generally, this public hearing is conducted at the ADA Accessibility Committee meeting; however, this year there was not enough time to publicly notice the public hearing. Ms. Stiglich commented that this presentation was previously shown at the ADA Accessibility Committee meeting in November for comments.
54 Hillsborough Transit Authority Public Hearing on U.S.C. Section 5310 - Enhanced Mobility of Seniors and Individuals with Disabilities and Operations and Safety Committee Meeting December 12, 2019 Continued… OPERATIONS AND SAFETY COMMITTEE MEETING
CALL TO ORDER Committee member Councilmember Gil Schisler called the meeting to order at 2:12 p.m.
APPROVAL OF MINUTES Committee member Smith moved and Committee member Mechanik seconded approval of the minutes from the November 18, 2019 Operations and Safety Committee meeting. Committee members Mechanik, Schisler, and Smith voted aye. No Committee members voted nay. The motion passed unanimously.
PUBLIC COMMENT (3 MINUTES PER SPEAKER) No one signed up to speak.
PRESENTATIONS a. Public Transportation Agency Safety Plan (PTASP) Colin Mulloy, Director of Safety and Security, provided an overview of the Federal Transit Administration (FTA) final rule for PTASP as authorized by the Moving Ahead for Progress in the 21st Century Act (MAP–21). This final rule requires operators of public transportation systems such as HART that receive Federal financial assistance under 49 U.S.C. Chapter 53 to develop PTASP based on the Safety Management System (SMS) approach. HART is required to finalize these plans by July 2020. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected].
Committee member Smith asked for the definition of SMS.
Mr. Mulloy explained that SMS stands for Safety Management System and it is the framework and philosophy that the FTA is asking for. He added that it will be risk and performance based on a scalable platform.
Committee member Schisler inquired who will be on the working group for the PTASP.
Mr. Mulloy stated that the membership will be interprise-wide including front-line employees, Operations employees, maintenance employees, and administration. b. Voice of the Customer Overview Ted Harris, Chief Customer Experience Officer, provided an overview of the Voice of the Customer process and the timeline for the eighth Fixed Route Customer Satisfaction Survey and fourth Paratransit Customer Satisfaction Survey. These surveys are conducted twice a year and during the same time frame to ensure that the information is consistent. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected]. 55 Hillsborough Transit Authority Public Hearing on U.S.C. Section 5310 - Enhanced Mobility of Seniors and Individuals with Disabilities and Operations and Safety Committee Meeting December 12, 2019 Continued… Committee member Mechanik inquired if the surveys are written or given in an interview type situation.
Mr. Harris answered that the questions are given as a phone interview for the paratransit mode and an in-person interview for the fixed route service.
Committee member Mechanik confirmed that there are interviewers fluent in Spanish available as needed.
Mr. Harris stated that all of the interviewers are fluent in Spanish.
COMMITTEE ACTION ITEMS a. Authorize the Interim Chief Executive Officer to Award a Contract for the Rebuild of Four TECO Line Streetcars to the Gomaco Corporation in the Amount Not-to-Exceed $2,774,000. Brian Allan, Director of Streetcar Operations, presented that the purpose of this item is to overhaul four of the existing TECO Line Streetcars to like-new condition, by the original manufacturer of the streetcars. The project will ensure a state of good repair for the streetcar system, and continue to improve the customer experience for HART passengers.
Committee member Mechanik inquired if the streetcars that are currently not a part of this contract will have to be rebuilt in the future.
Mr. Allan stated that the remaining five cars will be rebuilt by HART staff and that the four streetcars that are covered by this contract have extensive damage.
Committee member Mechanik asked if there is different wear and tear on some streetcars than others.
Mr. Allan noted that there are two streetcars that have been out of service for a considerable amount of time that will be the first to be sent out and the remaining two streetcars have structural damage in the floor that is outside of HART’s ability for repair. He noted that the HART staff will complete all work that could be done in house.
Committee member Schisler inquired if this work will be done in the HART facility.
Mr. Allan replied that the streetcars will be sent to the Gromaco facility in Iowa.
Committee member Schisler asked if this project was a capital item scheduled in the budget.
Carolyn House Stewart, Interim Chief Executive Officer, answered affirmatively.
Committee member Schisler moved and Committee member Mechanik seconded a motion recommending the action item authorizing the Interim Chief Executive Officer to Award a Contract for the Rebuild of Four TECO Line Streetcars to the Gomaco Corporation in the 56 Amount Not-to-Exceed $2,774,000; and advance this item to the full HART Board of Directors Hillsborough Transit Authority Public Hearing on U.S.C. Section 5310 - Enhanced Mobility of Seniors and Individuals with Disabilities and Operations and Safety Committee Meeting December 12, 2019 Continued… at the January 6, 2020 regular Board of Directors meeting. Committee members Mechanik, Schisler, and Smith voted aye. No Committee members voted nay. The motion passed unanimously. b. Authorize the Interim Chief Executive Officer to Approve an Agreement Between HART and Hillsborough County Board of County Commissioners (BOCC) to Give the Local Emergency Management Agency Access to Local HART Transportation Assets and Personnel During Emergencies
Mr. Ivan Maldonado, Director of Bus Operations, stated that Hillsborough County is a local emergency management agency, pursuant to Chapter 252 of the Florida Statute with the responsibility for emergency management for the County. He presented the purpose of this item is to request authorization to allow the BOCC to access HART transportation assets and personnel during emergencies.
Committee member Mechanik noted that the action item is worded in a way that gives the Emergency Management Agency access to HART vehicles. He confirmed that HART employees will be operating the buses during emergencies.
Mr. Maldonado stated that HART staff will operate the vehicles in coordination with the Emergency Management Agency and other community partners.
Committee member Schisler inquired what triggers the emergency services.
Mr. Maldonado stated that the emergency service starts when the Emergency Management Agency is activated; however, this document will allow HART to act as a partner in other endeavors assisting when the County needs service. He gave the example of transporting homeless people to cold shelters.
Ms. Stewart further expounded that generally the Governor declares a state of emergency which triggers the County’s declaration, which then triggers activation of the emergency services. She stressed that HART assists to the extent that resources are available and the Agency is in no way obligated to put staff at risk.
Committee member Smith moved and Committee member Mechanik seconded a motion recommending the action item authorizing the Interim Chief Executive Officer to approve an agreement between HART and Hillsborough County Board of County Commissioners (BOCC) to give the local emergency management agency access to local HART transportation assets and personnel during emergencies; and advance this item to the full HART Board of Directors at the January 6, 2020 regular Board of Directors meeting. Committee members Mechanik, Schisler, Smith and Williams voted aye. No Committee members voted nay. The motion passed unanimously.
OLD BUSINESS There is no old business. 57 Hillsborough Transit Authority Public Hearing on U.S.C. Section 5310 - Enhanced Mobility of Seniors and Individuals with Disabilities and Operations and Safety Committee Meeting December 12, 2019 Continued… NEW BUSINESS There was no new business.
ADJOURNMENT The meeting adjourned at 2:35 p.m.
58 ATTACHMENT
BOARD MEETING MINUTES November 15, 2019 | Tampa International Airport 4160 George J. Bean Pkwy, Tampa, FL 33607
Chair Jim Holton called the meeting to order at 10:00 am.
BOARD MEMBERS PRESENT: Jim Holton, Gubernatorial; Cliff Manuel, Jr., Gubernatorial; Commissioner Janet Long, Pinellas Suncoast Transit Authority (PSTA); Commissioner Reggie Bellamy, Manatee County; Commissioner Karen Seel, Pinellas County; Commissioner Pat Kemp, Hillsborough County; Commissioner Kathryn Starkey, Pasco County; Rich McClain, Gubernatorial; Commissioner John Mitten, Hernando County; Mayor Jane Castor, City of Tampa; Secretary David Gwynn, FDOT D7
BOARD MEMBERS NOT PRESENT: Mayor Rick Kriseman, City of St. Petersburg; Secretary L.K. Nandam, FDOT D1
MEETING ATTENDEES: David Green, Executive Director; TBARTA staff members; Joe Lopano, Tampa International Airport; Alan Zimmet, BMO; Debbie Leous, PSTA; Ron Pierce, RSA and members of the public
PUBLIC COMMENT: Ron Weaver encouraged the Board to support the HART BRT.
CONSENT AGENDA ITEM: Approval of October 25, 2019 Board meeting minutes. Corrections were noted and made. ➢ Commissioner John Mitten motioned to approve; Cliff Manuel seconded. Motion passes 10-0.
INFORMATION ITEMS: FY 2020 Appropriation Representative Jackie Toledo presented TBARTA with a ceremonial check in the amount of $2.5M. This will cover operational expenses and fund innovative technology studies. She thanked the Board for speaking in one voice for the region. Tampa International Expansion Plan Joe Lopano updated the Governing Board on the TPA expansion plan. So far, an updated rental car center with remote bag check-in, 1.4-mile automated people mover system and expanded shuttle terminals have been added. By expanding the curbside at the rental car center, they were able to go from one bus route to five. These routes are serving the airport from Pinellas, Pasco and a non-stop route from Downtown Tampa. Many exciting things are on the horizon such as a new Sky Center 9-story office building and curbside expansion to prepare for a new 16-gate airside. The Board had great questions and feedback about the presentation and hopes to be able to work with the airport on a joint effort promoting innovative transportation.
59 ATTACHMENT ACTION ITEMS: Procurement/Grants Officer The organization is preparing an application to become an FTA grantee and will now have a need for a Procurement/Grants officer. This position will be funded by the operational grant and has been included in the FY2020 budget. The Finance Committee has moved for final approval a motion to fill a Procurement/Grants officer position to the Board. ➢ Commissioner Long motioned to approve; Cliff Manuel seconded. Motion passes 10-0. TBARTA Member Bill There is a need to clarify the language regarding quorum and voting in our statute. The language is currently unclear as to whether or not we must have 7 affirmative votes to pass an item. Our State Lobbyist RSA has recommended that we modify the legislation to clarify intent. The new language would state that we only need 7 members to conduct business. Votes would be determined by simple majority. The Legislative Subcommittee has moved this to the Board for final approval. ➢ Cliff Manuel motioned to approve; Commissioner Starkey seconded. Motion passes 10-0. Air Taxi Resolution Chair Holton recommended the Board create a resolution to support the study of air taxis and explore a pilot program in the Tampa Bay region. ➢ Cliff Manuel motioned to approve; Commissioner Starkey seconded. Motion passes 10-0. Regional Rapid Transit PD&E Milestone #1 Scott Pringle from WSP gave a progress update on the project. He presented five alternatives to carry into milestone #2 design concepts. They involve bus-on shoulder, business access and transit (BAT) lane, FTA freeway dedicated BRT, mixed traffic and express lane options. There will be a series of community workshops starting in December to obtain public feedback. The governing board took a vote to move forward and consider the five alternatives that were presented. ➢ Commissioner Long motioned to approve; Cliff Manuel seconded. Motion passes 10-0.
CHAIRMAN’S REPORT: Chair Jim Holton extended an invitation from FDOT for Board members to go on a special behind the scenes tour of the Skyway bridge. Staff will coordinate this and reach out to get it scheduled.
EXECUTIVE DIRECTOR’S REPORT: • David Green thanked FDOT and Secretary Gwynn for providing us with rent free office space for the next two years. The lease will start on June 1, 2020. • We are moving forward with Granicus agenda management software. Meeting packets will be accessed through an app from your laptop or iPad. There will be a soft roll out in January, hard copies of the packets will still be available, and then the full transition will take place in February. We will have iPads available for Board members who may not have their own device. • The Florida Automated Vehicle summit will be taking place in Miami November 20-22. He highly encouraged members to attend if they are available.
Adjournment 11:45 am
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NOVEMBER 5, 2019 – METROPOLITAN PLANNING ORGANIZATION AND PUBLIC HEARING
The Metropolitan Planning Organization (MPO), Hillsborough County, Florida, met in Regular Meeting and Public Hearing, scheduled for Tuesday, November 5, 2019, at 6:00 p.m., in the Boardroom, Frederick B. Karl County Center, Tampa, Florida. The following members were present: Lesley Miller Jr., Chairman Commissioner, Hillsborough County Charles Klug for Paul Anderson Chief Executive Officer (CEO), Tampa Port Authority Joseph Citro Councilman, City of Tampa (Tampa) City Council Steve Cona Hillsborough County School Board Theodore Trent Green Planning Commission (PC) Pat Kemp Commissioner, Hillsborough County Janet Scherberger for Joe Lopano CEO, Hillsborough County Aviation (arrived at 6:15 p.m.) Authority Rick Lott (arrived at 6:04 p.m.) Mayor, City of Plant City Guido Maniscalco Councilman, Tampa City Council David Mechanik HART Kimberly Overman Commissioner, Hillsborough County Mariella Smith Commissioner, Hillsborough County Luis Viera (arrived at 6:23 p.m.) Councilman, Tampa City Council Joseph Waggoner (arrived at 6:04 p.m.) Tampa-Hillsborough County Expressway Authority The following members were absent: Ken Hagan Commissioner, Hillsborough County Mel Jurado DRAFTMayor, City of Temple Terrace I. CALL TO ORDER, PLEDGE OF ALLEGIANCE, AND INVOCATION
Chairman Miller called the meeting to order at 6:02 p.m., led in the pledge of allegiance to the flag, and gave the invocation. II. APPROVAL OF MINUTES – OCTOBER 1, 2019, AND OCTOBER 9, 2019, WORKSHOP
Chairman Miller sought a motion to approve the minutes. Councilman Maniscalco so moved, seconded by Mr. Cona, and carried twelve to zero. (Members Scherberger and Viera had not arrived; Members Hagan and Jurado were absent.)
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III. COMMITTEE REPORTS
Mr. William Roberts, MPO Citizen Advisory Committee, and Ms. Gena Torres, MPO, expounded on the reports. IV. CONSENT AGENDA Committee Appointments Letter requested by Bicycle Pedestrian Advisory Committee regarding U.S. Highway 41 CSX Grade Separation
Chairman Miller sought a motion to accept the Consent Agenda. Commissioner Smith moved to accept, seconded by Commissioner Kemp, and carried twelve to zero. (Members Scherberger and Viera had not arrived; Members Hagan and Jurado were absent.) V. ACTION ITEMS Letter of Comment on Florida Department of Transportation (FDOT) Tentative Work Program
Ms. Sarah McKinley, MPO, delivered a presentation and asked the MPO to approve the letter to be forwarded to FDOT for comments. Chairman Miller sought a motion. Mr. Cona motioned, seconded by Commissioner Kemp, and carried twelve to zero. (Members Scherberger and Viera had not arrived; Members Hagan and Jurado were absent.) VI. PUBLIC HEARING FOR DRAFT 2045 LONG-RANGE TRANSPORTATION PLAN (LRTP) Summary of Comments Received During 30-Day Public Comment Period Ms. Lisa Silva, PC, relayedDRAFT the summary of public comments. Ms. Linda Martin left a voicemail in support of improving County roads. The following individuals made various electronic statements in opposition of the item: Attorney Ricardo Fernandez, Mr. Shane Ragiel, Ms. Helen Anne Travis, Mr. Gregory Gall, and Ms. Lauren O’Neill. Letters were shared by Tampa Downtown Partnership and The WestShore Alliance Incorporated in support for the 2045 LRTP. Ms. Sharon Calvert wrote questions to MPO staff involving the cost assessments and how the revenues were allocated.
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Overview of 2045 Plan and Revisions to the Comment Period Draft
Mr. Todd Brauer, MPO Consultant, presented the item. Public Comments
Mr. Nicholas Glover, Vice President, Advocacy, for Greater Tampa Chamber of Commerce Incorporated (Chamber), reiterated the Chamber’s backing for the 2045 LRTP.
Mr. James Davidson spoke against the 2045 LRTP.
Ms. Ann Kulig, The WestShore Alliance Incorporated, requested the MPO Board support the 2045 LRTP.
Mr. Adam Metz asked the MPO Board to remove the toll lanes from West Tampa and strike the Quick Fix.
Mr. Richard Homans, CEO, Tampa Bay Partnership Incorporated, favored multimodel improvements.
Mr. Connor MacDonald asked for the removal of Line Items S-3, S-27, S-28, and S-29 from the 2045 LRTP.
Attorney Ronald Weaver plead to the MPO Board to not remove “Malfunction Junction” from the Quick Fix of the 2045 LRTP.
Ms. Michelle Cookson supported prioritizing transportation and putting the people first.
Mr. Joshua Frank implored the MPO Board to work towards removing cars from the road. DRAFT Ms. Trinity Miller, Vice President, Student Advocates for Progressive Planning at University of South Florida (USF), called on the MPO Board to remove S-3, S-27, S-28, and S-29 from the 2045 LRTP.
Ms. Lynda Remund, president/CEO, Tampa Downtown Partnership Incorporated, was in favor of the 2045 LRTP.
Mr. Tyler DeMond, Student Advocates for Progressive Planning, USF, urged the removal of S-3, S-27, S-28, and S-29 from the 2045 LRTP.
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Mr. Christopher Vela and Ms. Laurel Urena opposed the 2045 LRTP.
Ms. Kelly Grimsdale asked the MPO Board to keep in mind the rich historic atmosphere of Ybor City. Board Discussions and Action
Following observations, Commissioner Overman moved to remove 27, 28, and 29 from the LRTP, seconded by Commissioner Smith. Commissioners Kemp and Smith favored the motion. Mayor Lott opposed to the motion due to the need of widening State Road 60. The motion carried twelve to two; Mayor Lott and Mr. Waggoner voted no. (Members Hagan and Jurado were absent.) Upon comments, Commissioner Overman moved the MPO formally request State and federal support for HART’s plan negotiation with CSX to begin with the competitive process for the New Starts transit program and add that to the local MPO’s recommendation as a top priority for the Tampa Bay region. After remarking on being able to accomplish the Westshore interchange as a top priority and believing it was critical to add that a New Starts project in Hillsborough County lead the way towards a regional and transit system that included discussions with CSX in terms of right of way, rail, or usage, Commissioner Overman wanted to add the request/item to the LRTP, seconded by Councilman Viera. Subsequent to appreciative remarks, the motion carried fourteen to zero. (Members Hagan and Jurado were absent.)
Mr. Mechanik moved to approve the LRTP as recommended, with the two amendments that were just previously approved by the MPO Board, seconded by Mr. Cona. Regarding the toll express lanes from the 2045 LRTP, Commissioner Smith made an amendment to have them described in the LRTP only as express lanes. AfterDRAFT comments, Commissioner Smith restated the motion was to amend the adoption of the LRTP by making all eight of those items refer only to express lanes, they could be HART lanes, they could be express lanes, they could be anything, but not toll lanes, seconded by Commissioner Kemp. Councilman Viera questioned the motion in relation to the amount funded by the MPO, which District Secretary David Gwynn, FDOT, addressed. Mr. Mechanik inquired if the amendment precluded toll lanes. Commissioner Smith reiterated the amendment. Ms. Scherberger sought further clarification S-1 and S-2 were the Westshore Interchange, which Commissioner Smith addressed. Mr. Edward McKinney, FDOT, touched on concerns involving express toll lanes. Dialogue ensued on toll/express lanes in the 2045 LRTP. 64
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Mr. Cona stressed the importance of accomplishing the 2045 LRTP and opposed the motion. Councilman Viera shared concerns over unintended consequences. Commissioner Kemp requested clarification on the segments involved with the Westshore interchange project, which Mr. McKinney and Commissioner Smith responded. The amendment to the motion failed three to eleven; Chairman Miller and Members Klug, Cona, Green, Scherberger, Lott, Maniscalco, Mechanik, Overman, Viera, and Waggoner voted no. (Members Hagan and Jurado were absent.) Commissioner Kemp suggested an amendment that simply described the segments that the MPO Board just spoke about that would not affect any future funding now as would special use lanes be appropriate or simply express lanes for those lanes for that time. Following comments, Ms. Alden clarified the lanes involved were S-12, S-13, S-17, S-18, and S-19, Commissioner Kemp made an amendment to look at those as express lanes, seconded by Mr. Waggoner, and carried fourteen to zero. (Members Hagan and Jurado were absent.) Upon roll call vote, the main motion carried thirteen to one; Commissioner Smith voted no. (Members Hagan and Jurado were absent.) VII. EXECUTIVE DIRECTOR’S REPORT Gulf Coast Safe Streets Summit – November 14, 2019, 2:00 p.m to 8:00 p.m. Temporary relocation of Plan Hillsborough Staff, starting November 18, 2019, to 700 East Twiggs Street, Sixth Floor, no change to phone numbers Board officer elections at next meeting: December 3, 2019, at 9:00 a.m., 26th Floor Ms. Alden delivered theDRAFT report. VIII. OLD AND NEW BUSINESS
Commissioner Kemp asked the MPO Board to start to generate/look at how the MPO Board could generate categories of measurement, included equity as the MPO Board move forward and include reducing single occupancy vehicle use and a climate resiliency mechanism of measurement as well, and perhaps an environmental air quality, also, as well.
Commissioner Overman requested the MPO consider putting together a Vision Zero plan developing specific specs for the County.
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IX. ADDENDUM A. Announcements Gulf Coast Safe Streets Summit, November 14, 2019 U.S. Highway 41 (50th Street) CSX Overpass Public Workshop, November 19, 2019 Survey for FDOT’s Florida Transportation Plan Survey for Tampa Bay Area Regional Transit Authority Regional Transit Development Plan B. Project Fact Sheets and Updates FDOT Interstate (I) 4 Weigh Station Access Improvements FDOT I-75 Ramp Reconfiguration and Interchange Modification from south of Dr. Martin Luther King Jr. Boulevard to I-4 Florida MPO Advisory Council (MPOAC) Legislative News, October 19, 2019 Florida MPOAC Legislative News, October 26, 2019 C. Correspondence To FDOT Secretary Gwynn regarding: Tampa Interstate Study, Supplemental Environmental Impact Statement To Center for Urban Transportation (CUTR) regarding: C-TEDD Grant Match from Hillsborough MPO To Center for Transportation, Equity, Decisions, and Dollars (C- TEDD) supportingDRAFT CUTR Proposal, “Protecting the Most Vulnerable in the Face of Disaster: Investigating Evacuation Dynamics and Its Implications for Planning To South Atlantic Regional Research Competition supporting University of Florida’s Regional Sea Grant application From FDOT Secretary Gwynn on Traffic Fatalities September 9 through 22, 2019 From FDOT Secretary Gwynn on Traffic Fatalities September 25, 2019, through October 7, 2019 D. Articles Relating to MPO Work 66
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X. ADJOURNMENT
There being no further business, the meeting was adjourned at 8:01 p.m.
READ AND APPROVED: ______CHAIRMAN ATTEST: PAT FRANK, CLERK
By: ______Deputy Clerk ms
DRAFT
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7 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
STATUS REPORT ~ FINANCIAL HIGHLIGHTS
Period Ending November 30, 2019
Key Information Points: We are 17% through the Fiscal Year with our target to trend as closely to that as possible with expenditures. Operating expenses are at 19% of the annual budget but when normalized for upfront contract services (mostly software licenses) and insurance premiums; expenses are at 18%. The Transportation Improvement Surtax (TIS) distributions are being held in a separate account that is restricted for use until authorization to utilize the funds is made available. The amounts received are reflected in the Cash on Hand table in this report. Total receipts through November are $84,817,991.
Key Takeaways: Total operating revenue is below target which is customary with the Ad Valorem receipts timing; Total expenses are slightly above target: o Operational Contract Services are over target due to upfront timing of invoice payments o Insurance Costs are over target due to upfront timing of premium payments for the year o Other Expenses are over target due to timing of membership payments and employee program expense
68 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
All Mode Major Revenues
Fiscal Year 2020 Fiscal Year 2019 % of Budget % of Budget Annual YTD Budget to collected Annual YTD collected Budget Actual Actual to date Budget Actual to date Operating Revenues: Total Fare (Cash) Revenues $3,009,468 $493,541 ($2,515,927) 16% $5,743,493 $487,153 8% Total Pass Revenues 9,412,746 $1,477,408 (7,935,338) 16% 6,621,777 $1,580,365 24% Advertising Income 1,124,677 182,012 (942,665) 16% 936,472 171,522 18% Interest Income 200,000 9,171 (190,829) 5% 199,180 33,426 17% Other Income 467,225 100,977 (366,248) 22% 301,468 99,558 33% Ad Valorem 48,235,324 5,997,920 (42,237,404) 12% 44,264,946 5,513,876 12% Federal Operating Grants 12,700,415 47,002 (12,653,413) 0% 12,382,352 0 0% State Operating Grants 6,919,948 479,716 (6,440,232) 7% 7,894,318 615,139 8% Local Operating Contributions 676,000 112,667 (563,333) 17% 2,976,000 75,000 3% Tampa Historic Streetcar, Inc. 745,955 0 (745,955) 0% 618,578 275,642 45% Fund Balance - Operating 0 0 0 0% (3,010,842) 0 0% Total Operating Revenues $83,491,758 $8,900,413 ($74,591,345) 11% $78,927,742 $8,851,682 11%
All Mode Major Expenses
Fiscal Year 2020 Fiscal Year 2019 % of Budget % of Budget Annual YTD Budget to expended Annual YTD expended Budget Actual Actual to date Budget Actual to date Operating Expenses: Salaries and Wages $42,454,701 $7,625,611 ($34,829,090) 18% $38,125,205 $7,168,521 19% Fringe Benefits 15,766,571 2,835,957 (12,930,614) 18% 15,523,756 2,538,127 16% Fuel and Oil 4,279,803 556,402 (3,723,401) 13% 4,622,782 679,199 15% Parts and Supplies 4,934,747 832,005 (4,102,742) 17% 4,401,503 567,751 13% Operational Contract Services 6,765,333 1,891,249 (4,874,084) 28% 5,945,308 1,442,571 24% Administrative Contract Services 1,188,050 107,923 (1,080,127) 9% 1,281,311 91,050 7% Legal Services 608,430 23,774 (584,656) 4% 652,930 13,024 2% Marketing and Printing 638,289 70,451 (567,838) 11% 753,441 150,514 20% Insurance Costs 3,775,029 1,248,877 (2,526,152) 33% 3,756,387 443,070 12% Utilities 852,967 109,075 (743,892) 13% 1,073,149 84,612 8% Taxes and Fees 126,730 15,761 (110,969) 12% 129,187 11,676 9% Other Expenses 2,101,108 499,024 (1,602,084) 24% 2,662,783 380,009 14% Total Operating Expenses $83,491,758 $15,816,109 ($67,675,649) 19% $78,927,742 $13,570,124 17%
69 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
Cash in the Bank Overview
HART’s cash is managed in two accounts; for the primary account HART utilizes the State of Florida’s local government investment pool, Florida PRIME, as its primary source of cash holdings. Considered low-risk and conservative in its investment strategy, Florida PRIME allows HART to attain a higher yield compared to that of a typical bank cash-flow concentration account. The second account is a concentration account at Synovus for receiving deposits and managing Payroll and Accounts Payable disbursements. The graphic below depicts the cash on hand as of the day listed, as it is fluid and changes day to day.
CASH ON HAND (as of 11/30/19)
Operating Accounts: Total
Synovus Bank $ 3,477,339.74 SBOA (w/o Transp Surtax) $ 10,239.00 Total without Transp Surtax $ 3,487,578.74
SBOA - Transp Surtax $ 84,817,991.00
Total in Bank/SBOA $ 88,305,569.74
Prepared by: Joan Brown, Director of Financial Operations Reviewed by: Cyndy Stiglich, Interim Chief Financial Officer Approved by: Carolyn House Stewart, Interim Chief Executive Officer 70 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
STATUS REPORT Ridership and Productivity ~ November 2019 November 2019 Ridership All mode and fixed route only ridership shows a slight decrease in monthly comparisons. In the attachment, we can see that Saturday and Express service showed marked increases from last year in both monthly and YTD comparisons while Sunday ridership decreased. Weekday Local ridership had a small decrease both monthly and YTD. Total Total Year to Year to Date Date Percentage November November % Mode FY 2019 FY 2020 Change FY 2019 FY 2020 Change Fixed Route 2,097,123 2,075,299 -1.04% 1,003,330 981,228 -2.20% Total Weekday Express 80,182 86,355 7.7% 37,082 38,813 4.7% Streetcar 108,825 165,970 52.5% 55,640 85,663 54.0% Paratransit 33,757 35,062 3.9% 15,759 16,014 1.6% Taxi Voucher 13,546 14,478 6.9% 6,587 7,312 11.0% Flex 14,543 13,811 -5.0% 6,685 6,365 -4.8% Total All 2,267,794 2,304,620 1.6% 1,088,001 1,096,582 0.8% Modes Highlights FY20 monthly ridership for all modes has exceeded FY19 by 1.6%.
71 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
FY20 monthly ridership for Fixed Route has exceeded FY19 by 0.03%.
Six routes are responsible for 50% of fixed route ridership as seen in the chart below.
72 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
Paratransit Reports
Paratransit Riders – November
November Clients Attendants Other Total FY2019 14,171 1,403 185 15,759 FY2020 14,313 1,475 226 16,014 %Change 1% 5% 22% 2%
Trip Cancellations – November
November Tot. Req. No Show % No Show Cancellations % Cancellations FY2019 18,355 406 2.21% 3,747 20.41% FY2020 18,267 509 2.79% 3,345 18.31% %Change 0% 25% 25.97% -11% -10.30%
Trip Purpose – November
Medical/Hospital/ November Employment Education Recreation Shopping Other Adult Day Care FY2019 2,208 2,880 5,797 1,696 645 945 FY2020 2,336 2,543 5,689 1,744 828 1,155 %Change 6% -12% -2% 3% 28% 22%
HARTPlus Certifications – November
November Certified Total Certified FY2019 90 3,612 FY2020 78 3,861 %Change -13% 7%
On-Time Performance – November
Scheduled Appointment Year-to- Year-to- November Month Month Date Date FY2019 83.2% 81.8% 93.9% 93.4% FY2020 73.8% 73.1% 91.7% 90.8% %Change -11.4% -10.6% -2.3% -2.8%
Prepared by: Christina Buchanan, Service Planner/Scheduler Reviewed by: Ruthie Reyes Burckard, Deputy Chief of Transportation Ted Harris, Chief Customer Experience Officer Approved by: Carolyn House Stewart, Interim Chief Executive Officer 73 ATTACHMENT
Ridership, FY 2019 vs FY 2020 Monthly Ridership Comparison Year-to-Date November November FY 2019 FY 2020 HART Service FY 2019 FY 2020 % Change Ridership Ridership % Change Fixed Route Bus 2,097,123 2,075,299 -1.04% 1,003,330 981,228 -2.20% TECO Streetcar 108,825 165,970 52.5% 55,640 85,663 54.0% ADA Paratransit 33,757 35,062 3.9% 15,759 16,014 1.6% Taxi Voucher 13,546 14,478 6.9% 6,587 7,312 11.0% HART Flex 14,543 13,811 -5.0% 6,685 6,365 -4.8% All Mode Total 2,267,794 2,304,620 1.6% 1,088,001 1,096,582 0.8% Wheelchairs on Fixed Route 7,676 7,339 -4.4% 3,771 3,929 4.2% Bikes on Buses 35,904 35,585 -0.9% 16,831 17,106 1.6% U-Pass Program 55,680 51,148 -8.1% 25,847 23,669 -8.4%
FY 2019 vs. FY 2020 Monthly Ridership Comparison Complete Fiscal Year November November Fixed Route Detail FY 2019 FY 2020 FY 2019 FY 2020 Number of Weekdays 44 43 21 20 Number of Saturdays 8 9 4 5 Number of Sundays 99 55 No Service or Emergency Closure Days 0 0 0 0 Total Service Days 61 61 30 30 % Change % Change Weekday Local Ridership 1,654,181 1,640,904 -0.8% 761,019 750,577 -1.4% Express Ridership (Weekday Only) 80,182 86,355 7.7% 37,082 38,813 4.7% Saturday Ridership (Local and Express) 182,903 198,561 8.6% 92,330 111,147 20.4% Sunday Ridership (Local and Express) 179,857 149,479 -16.9% 112,899 80,691 -28.5% % Change % Change Weekday Average Ridership 37,595 38,161 1.5% 36,239 37,529 3.6% Weekday Average Express Ridership 1,822.3 2,008.3 10.2% 1,766 1,941 9.9%
Combined Weekday Average Ridership 39,417 40,169 1.9% 38,005 39,470 3.9% Saturday Average Ridership 22,863 22,062 -3.5% 23,083 22,229 -3.7% Sunday Average Ridership 19,984 16,609 -16.9% 22,580 16,138 -28.5%
Calculations are subject to monthly adjustment/restatement
Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report 74 Hours and Miles by Mode
FY 2019 FY 2020 % Change Nov. FY 19 Nov FY 20 % Change Bus Vehicle Hours 111,665 113,355 1.51% 53,669 54,682 1.89% Bus Revenue Hours 103,225 108,605 5.21% 51,459 52,410 1.85% Bus Vehicle Miles 1,434,640 1,488,945 3.79% 689,911 720,251 4.40% Bus Revenue Miles 1,310,503 1,353,171 3.26% 629,423 652,426 3.65%
Flex Vehicle Hours 3,477 3,666 5.44% 1,699 1,706 0.41% Flex Revenue Hours 2,585 3,159 22.21% 1,462 1,481 1.30% Flex Vehicle Miles 53,459 54,199 1.38% 25,616 25,842 0.88% Flex Revenue Miles 40,495 42,861 5.84% 19,372 20,020 3.35%
Paratransit Vehicle Hours 23,907 23,390 -2.16% 11,348 10,953 -3.48% Paratransit Revenue Hours 20,846 20,586 -1.25% 9,891 9,580 -3.15% Paratransit Vehicle Miles 350,196 363,657 3.84% 164,268 167,548 2.00% Paratransit Revenue Miles 306,100 321,766 5.12% 143,990 147,640 2.53%
Taxi Revenue Miles* 56,262 59,547 5.84% 27,096 30,175 11.36%
Streetcar Vehicle Hours 3,271 4,085 24.88% 1,642 2,012 22.53% Streetcar Revenue Hours 2,670 4,003 49.92% 1,480 1,976 33.51% Streetcar Vehicle Miles 17,492 21,760 24.40% 8,754 10,725 22.52% Streetcar Revenue Miles 17,048 21,275 24.79% 8,532 10,491 22.96%
HART System Vehicle Hours 142,321 144,496 1.53% 68,358 69,353 1.46% HART System Revenue Hours 185,589 195,900 5.56% 91,388 95,622 4.63% HART System Vehicle Miles 1,855,787 1,928,561 3.92% 888,549 924,366 4.03% HART System Revenue Miles 1,677,417 1,743,158 3.92% 802,960 832,589 3.69% *Vehicle and Revenue hours/miles for Taxi Voucher are equal Calculations are subject to monthly adjustment/restatement
Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report 75 Ridership, FY 2019 vs. FY 2020 Ridership, FY 2019 vs. FY 2020 Route productivity, Passengers per Revenue Hour & Mile (YTD) Monthly Year-to-Date FY 2019 FY 2020 FY 2019 FY 2020 November Passengers per Passengers per Passengers per Passengers per Local Routes FY 2019 FY 2020 % Change FY 2019 FY 2020 % Change Revenue Hour Revenue Hour Revenue Mile Revenue Mile 42 - Fowler Ave. 32,725 30,667 -6.3% 70,402 65,102 -7.5% 29.99 27.62 3.103 2.832 1 - Florida Avenue 83,367 83,846 0.6% 172,607 176,427 2.2% 26.41 26.73 2.419 2.441 400 - Nebraska-Fletcher MetroRapid 94,241 86,661 -8.0% 195,887 180,631 -7.8% 28.31 26.38 2.652 2.367 38 - Mango - Netpark 11,130 12,531 12.6% 22,651 25,401 12.1% 22.06 26.01 1.483 1.663 6 -56th Street 108,832 100,415 -7.7% 228,403 215,995 -5.4% 27.50 25.80 2.285 2.142 12 - 22nd Street 70,391 66,810 -5.1% 147,369 146,357 -0.7% 26.07 25.66 2.403 2.352 39 - Busch Boulevard 54,507 57,117 4.8% 113,499 119,155 5.0% 23.24 24.42 1.675 1.612 37 - West Brandon/Netp@rk 32,018 30,460 -4.9% 64,798 63,093 -2.6% 24.51 23.51 1.630 1.584 34 - Hillsborough Avenue 85,029 82,005 -3.6% 175,861 176,527 0.4% 22.22 22.15 1.828 1.815 5 - 40th Street 35,988 35,138 -2.4% 76,724 74,285 -3.2% 20.94 20.28 1.776 1.720 16 - Waters - Rowlett 27,197 27,955 2.8% 56,625 60,233 6.4% 19.90 19.88 1.674 1.689 15 - Columbus Drive 27,911 28,355 1.6% 57,532 59,122 2.8% 17.87 18.32 1.566 1.601 32 - Dr. Martin Luther King Jr. Boulevard 27,220 27,649 1.6% 56,827 57,856 1.8% 16.85 17.14 1.343 1.365 19 - Downtown - TGH - South Tampa 22,840 21,730 -4.9% 47,704 46,749 -2.0% 17.11 16.77 1.579 1.546 9 - 15th Street 30,244 28,893 -4.5% 63,316 59,691 -5.7% 17.77 16.71 1.624 1.525 14 - Armenia -- Howard 23,488 24,115 2.7% 49,557 51,335 3.6% 16.02 16.70 1.307 1.288 17 - Port Tampa - Britton Plaza 8,278 7,905 -4.5% 17,755 16,490 -7.1% 17.76 16.49 1.672 1.552 30 - Town 'N Country/Airport 30,686 27,429 -10.6% 63,277 55,558 -12.2% 18.15 15.84 1.719 1.449 36 - Dale Mabry Hwy./Himes Avenue 29,694 31,108 4.8% 63,802 65,885 3.3% 14.97 15.44 1.409 1.453 7 - West Tampa/HCC 15,383 15,136 -1.6% 31,261 31,246 0.0% 13.80 14.63 1.379 1.326 48 - Temple Terrace* 9,892 14,727 48.9% 21,054 29,590 40.5% 10.41 14.62 0.863 1.202 35 - NWTC - TIA* 13,322 13,148 -1.3% 29,278 27,238 -7.0% 13.08 13.48 0.956 0.887 8 -Progress Vilage/Brandon 32,898 29,945 -9.0% 71,036 63,465 -10.7% 15.44 13.42 1.128 1.004 45 - Yukon - Westshore 18,941 18,986 0.2% 39,093 38,971 -0.3% 13.52 13.41 1.123 1.053 33 - Fletcher Avenue 18,083 18,097 0.1% 37,314 39,212 5.1% 11.64 12.21 1.125 1.174 46 - Brandon Blvd. 9,546 9,366 -1.9% 19,113 19,235 0.6% 11.17 11.27 0.791 0.795 31 - South Hillsborough County 5,844 5,046 -13.7% 12,421 10,818 -12.9% 9.56 8.27 0.469 0.398
System Total 959,695 935,240 -2.5% 2,005,166 1,975,667 -1.5% 20.51 20.17 1.724 1.665
75% of Local System Blue = Routes performing 75% or higher above the local system average Average 15.13
60% of Local System Red = Routes performing 60% or lower than the local system average Average 12.10 * - Route begun February 2018 ** - Reported as applicable Calculations are subject to monthly adjustment/restatement 76
Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report Ridership, FY 2019 vs. FY 2020 Ridership, FY 2019 vs. FY 2020 Route productivity, Passengers per Revenue Hour & Mile (YTD) Monthly Year-to-Date FY 2019 FY 2020 FY 2019 FY 2020 November Passengers per Passengers per Passengers per Passengers per FLEX Routes FY 2019 FY 2020 % Change FY 2019 FY 2020 % Change Revenue Hour Revenue Hour Revenue Mile Revenue Mile Northdale FLEX 2,715 2,662 -2.0% 5,746 5,661 -1.5% 7.71 7.36 0.676 0.639 Brandon FLEX 1,376 1,444 4.9% 3,153 2,984 -5.4% 4.55 4.36 0.380 0.356 South Tampa FLEX 1,489 883 -40.7% 3,242 2,090 -35.5% 6.07 3.86 0.457 0.288 Town N' Country FLEX 640 782 22.2% 1,371 1,807 31.8% 2.41 3.12 0.165 0.224 South County FLEX 465 594 27.7% 1,031 1,269 23.1% 1.82 2.18 0.107 0.123
System Total 6,685 6,365 -4.8% 14,543 13,811 -5.0% 4.68 4.37 0.348 0.322
75% of Flex Average Blue = Routes performing 75% or higher above the FLEX system average 3.28
60% of Flex Average Red = Routes performing 60% or lower than the FLEX system average 2.62
Calculations are subject to monthly adjustment/restatement
Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report 77 Ridership, FY 2019 vs. FY 2020 Ridership, FY 2019 vs. FY 2020 Route productivity, Passengers per Revenue Hour & Mile (YTD) Monthly Year-to-Date FY 2019 FY 2020 FY 2019 FY 2020 November Passengers per Passengers per Passengers per Passengers per FLEX Routes FY 2019 FY 2020 % Change FY 2019 FY 2020 % Change Revenue Hour Revenue Hour Revenue Mile Revenue Mile 24LX - FishHawk/Riverview/MacDill AFB Express 4,336 4,526 4.4% 9,652 9,608 -0.5% 18.17 18.40 0.655 0.652 25LX - South Brandon/MacDill AFB Limited Express 2,544 2,827 11.1% 6,225 6,548 5.2% 17.13 18.08 0.795 0.839 360LX - Brandon-Tampa-MacDill AFB* 17,037 15,244 -10.5% 36,137 33,354 -7.7% 13.93 12.74 0.918 0.742 20X - Lutz Express 1,000 1,047 4.7% 2,177 2,298 5.6% 8.80 9.29 0.444 0.468 275LX - Wesley Chapel - TIA** 11,397 15,420 35.3% 22,307 32,989 47.9% 5.57 8.24 0.528 0.776 60LX - Brandon-Tampa-TIA-NWTC* 7,023 6,583 -6.3% 14,865 13,987 -5.9% 8.28 5.34 0.455 0.317 75LX - S. County Shopper Tues. & Thurs.* 298 341 14.4% 594 848 42.8% 1.54 2.04 0.058 0.083
System Total 43,635 45,988 5.4% 91,957 99,632 8.3% 9.27 9.24 0.605 0.589
75% of Express Blue = Routes performing 75% or higher above the express system average System Average 6.93
30% of Express Red = Routes performing 30% or lower than the express system average System Average 2.77
Calculations are subject to monthly adjustment/restatement * - Route begun October 8, 2017 ** - Route began July 2018
Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report 78 Passengers per Revenue Hour per Route FY 2020 (10/1/2019 ‐ 10/31/2020) 30.00
25.00 Local Flex Express
20.00
15.00
10.00 Passengers per Revenue Hour
5.00
0.00 6 ‐56th Street Brandon FLEX 9 ‐ 15th Street 5 ‐ 40th Street Northdale FLEX 12 ‐ 22nd Street 42 ‐ Fowler Ave. 35 ‐ NWTC ‐ TIA* 20X ‐ Lutz Express 1 ‐ Florida Avenue South Tampa FLEX 46 ‐ Brandon Blvd. South County FLEX 15 ‐ Columbus Drive 33 ‐ Fletcher Avenue 7 ‐ West Tampa/HCC 39 ‐ Busch Boulevard 48 ‐ Temple Terrace* 16 ‐ Waters ‐ Rowlett 38 ‐ Mango ‐ Netpark Town N' Country FLEX 45 ‐ Yukon ‐ Westshore 14 ‐ Armenia ‐‐ Howard 34 ‐ Hillsborough Avenue 8 ‐Progress Vilage/Brandon 37 ‐ West Brandon/Netp@rk 30 ‐ Town 'N Country/Airport 275LX ‐ Wesley Chapel ‐ TIA** 17 ‐ Port Tampa ‐ Britton Plaza 31 ‐ South Hillsborough County 60LX ‐ Brandon‐Tampa‐TIA‐NWTC* 400 ‐ Nebraska‐Fletcher MetroRapid 19 ‐ Downtown ‐ TGH ‐ South Tampa 36 ‐ Dale Mabry Hwy./Himes Avenue 360LX ‐ Brandon‐Tampa‐MacDill AFB* 32 ‐ Dr. Martin Luther King Jr. Boulevard 24LX ‐ FishHawk/Riverview/MacDill AFB… 75LX ‐ S. County Shopper Tues. & Thurs.* 25LX ‐ South Brandon/MacDill AFB Limited… 79 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
MONTHLY INFORMATION REPORT Capital Development Division – November 2019 Project Management Office (PMO) Projects The Northwest Transfer Center Breakroom Project o Laydown area was gated off, bus shelter was dismantled, and relocated to 21st Avenue o Electrical conduit and plumbing pipes were ran through the block wall to new vending area, breakroom, and ITS room o Building framework along with window, ceiling, flooring, cabinetry, countertops, and replacement door were installed, inspected, and approved
TECO Streetcar Cross Tie Replacement project started November 4, 2019 and is ongoing.
The Streetcar Rehabilitation project solicitation bid opening was held on November 1, 2019. Two Vendors competed, Gomaco and Avalon, and their prices were very similar. The Gomaco bid was the lowest and Procurement is in the process of review the bids for accuracy before award. The proposed award will go in front of the December 12 Operations 80 and Safety Committee for approval at the January 6, 2019 Board of Directors Meeting. Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
Marion Transit Center Construction Rehabilitation Project started on November 4, 2019. Operations staff is pushing updates to the front-line staff. Construction is underway and progress is on schedule. The new curb line is poured and curing. The southbound lane of Morgan Street has been milled and re-paved. The drainage system has been improved and the vault is being inspected for operational soundness.
Flamingo Project updates: o Phase 1 Deployment Testing: Complete with condition o Phase 1 Revenue Testing was conducted during the month of November; only minor issues were discovered and being resolved. Testing will continue through December for remaining and ad-hoc testing.
Bus Transit Infrastructure (BTI) Gibsonton Drive @ New East Bay Road – The project started the week of Nov 20, 2019, and is on schedule to be completed by the end of December 2019.
Himes Avenue @ Busch Boulevard – The project schedule to start at the end of December 2019 and be completed by the end of January 2020.
81 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
Service Development Staff volunteered at the Feeding Tampa Bay event. Staff participated in the National Transit Institute training in Ft. Lauderdale on State and Metropolitan Transportation Programming. Staff attended and presented at the CUTR for the US DOT Assistant Secretary for Research and Technology Roundtable event. Staff participated in the USF/CUTR AV Demo. Staff held the first Tampa Arterial BRT Study Stakeholder Committee meeting. Staff attended and presented at the MPO Safe Streets Summit. Staff attended the Florida Automated Vehicle summit in Miami.
Technology and Innovation Development (TID) TID is now in the deployment phase for the replacement of the main network communication link between the YBOR office location and the 21st Avenue Data Center. This network link supports internal applications, conference room collaboration tools, and phone lines. TID is currently in the design phase for deploying security cameras at the UATC facility. TID is currently in the process of planning the Microsoft Great Plains (GP), one of key financial applications, upgrade. TID is currently in the process of planning the Trapeze EAM, one of key Maintenance & Facilities application, upgrade. o TID completed the collaboration with the HR department for open enrollment benefit. This will be the first year that HART employees will do online self-enrollment for benefits. TID processed 294 Service Desk tickets in the month of November 2019. 222 in total were closed fast track with 55 closed in less than 24 hours. As of November 30, 2019, there were 17 Service Desk tickets pending.
Prepared by: Quynh Thai-Butler, Project Coordinator Kaela Bell, Administrative Assistant Tiana Hawkins, IT Support Specialist Reviewed by:Dexter Corbin, Director of Technology and Innovation Christopher Cochran, Director of Service Development Lynda Crescentini, Director of Enterprise Project Management Approved by:Carolyn House Stewart, Interim Chief Executive Officer
82 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
MONTHLY INFORMATION REPORT Communication and Marketing Division – November 2019
HART continues its mission to be a best-in-class transit agency driven by a Culture of Excellence. Our Scorecard identifies four key areas for success including Customer Experience, Community Value, Employee Success and Financial Performance. Increasing customer satisfaction, strengthening community partnerships and sentiment, engaging and developing talent within the organization and improving service and financial sustainability are key objectives in our pursuit. Marketing delivered on 62 graphic projects and campaigns in support of HART initiatives falling into these four categories.
Customer Experience Educational materials to promote HART’s November 17, 2019 and Thanksgiving Day Service Changes as well as social media graphics, a HART web cube and web graphic, Tampa Bay Times, LaGaceta, and Florida Sentinel advertisements. Coordination with the HART Planning Department to develop a Tampa Arterial BRT Study meeting flyer, social media graphics and a walk-through video explainer for social media at an educational BRT Public Open House held on November 9, 2019 from 5:30pm to 7:30 pm at the Seminole Heights Garden Center. Designed the Hillsborough Community College 2020 Spring Semester Flash Passes for January 6, 2019 through May 18, 2019. A Cross Bay Ferry Promo with Digital Elements including an internal monitor graphic, social media graphics, a HART web cube and web graphic. Collaboration with Government Relations to create a HART Public Hearing U.S.C. Section 5310 Advertisement. HART continues to build a growing partnership with the Tampa Bay Business Journal (TBBJ). The partnership allows HART to understand our business community’s needs as expressed by business owners and key stakeholders. HART Marketing and Communications produced five print advertisements for a publication series about public transit’s economic importance and also delivered on a TBBJ Digital Home Page takeover to reach out to TBBJ’s unique online readership. Our team championed a Disadvantaged Business Enterprise (DBE) Outreach flyer which will help promote HART’s sign-up campaign in our Tampa Bay community.
Employee Success Creation of a legislative one-pager which detailed critical safety upgrades and the progress of the Uniformed Public Servant Act in Tallahassee. The Act would increase legal penalties for anyone convicted of assaulting our operators. Produced an internal operator notice on the Cross Bay Ferry promotion to keep our Operators informed with the most up-to-date information. An internal monitor graphic, fleet notice and SharePoint announcement for service changes 83 on Veteran's Day and on Thanksgiving Day. Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
Designed the Interim CEO Board Report presentation and the HART Organizational Performance Scorecard logo. Provided the Independent Oversight Committee (IOC) Webpage Design Graphics break out for Catapult as well as the IOC PowerPoint presentation design, SMS presentation design and Paratransit presentation design. Produced a HART Honors All Who Served internal monitor graphic and SharePoint graphic to recognize our veteran and active military service employees. Designed the ‘Between Transit’ Newsletter design as well.
Community & Business Engagement Community Engagement attended a total of 17 activities in November 2019. These activities reached a total of 43,512 people through various communication channels, of which 1,659 engaged directly with staff.
HART visited 10 schools in November 2019 during the annual Great American Teach-In to speak with over 900 students about job opportunities, education and skills advancement, and personal interests within transportation. Employees from various departments of the organization participated, including Bus & Van Operators, Finance & Accounting, Project Management, and Community Engagement.
There were 15 new registered business vendors in November 2019, of which 8 were Small Business Enterprise (SBE). November 2019 Activity Highlights Conga Caliente USF CUTR Transportation Achievement Awards Great American Teach-In Downtown Urban Excellence Awards Sulphur Springs Resource Center Literature Fair University Area Community Development Gala SunTrust Building Mobility Fair DSI Black Pages Showcasing University of Tampa Off-Campus Housing Fair Buccaneers Tailgates
November 2019 Activities, by Area Tampa Bay region 12%
West Tampa Downtown/Ybor 12% 41%
County-wide 17%
University/Temple Terrace 84 18% Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
Advertising Sales November is the seventh month of the new contract year (three years with two one-year options) for Vector Media (Transit Advertising). Revenue is split 63% HART and 37% Vector Media with a guaranteed monthly amount of $59,055.
Total Sales HART 63% Guarantee Current month sales 185,236.90 116,699.25 59,055.42
Year to date sales 1,003,100.17 631,953.11 413,387.92
HART received revenue of $2,423.08 for November from InSite Media – formerly Signal Outdoor (Shelter Advertising). There are 382 shelters in inventory with a total of 787 panels. Of those panels, 787 of them are sold. In addition, HART has 23 active benches with a minimum monthly guarantee of $2423.08.
Month 30-Sep 30-Oct 30-Nov # of Shelter Panels 382 382 382 Panels Sold 710 739 787 % Panels Sold 90.22% 93.90% 100% Shelter Bench Guarantee $287.50 287.50 287.50 Monthly Revenue $5,100.00 4,766.50 1,852.00 Revenue to Date $6,618
In November, a total of $1,925.02 in revenue was generated from Commuter Advertising (premier provider of GPS based short form audio and text scroll advertising on transit vehicles). YTD revenue for this contract period (excluding guaranteed payment shortfall payment) is $2447.20 .
Prepared by: Martha Ocasio, Administrative Assistant Reviewed by: Jacqueline Halldow, Chief Communication and Marketing Officer Approved by: Carolyn House Stewart, Interim Chief Executive Officer
85 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
MONTHLY INFORMATION REPORT Customer Experience Activities ~ November 2019
Transportation Highlights Construction of concrete platforms at the Marion Transit Center began. HART Staff worked closely with other transportation partners including PSTA, Megabus and Red Coach to redesign temporary bus bays and bus operations at the Marion Transit Center in preparations for major concrete construction work. Operations designed and implemented a temporary route designed to connect two segments of the Streetcar service during the Rail Tie Construction project which is scheduled to be completed in February 2020. 16 Transit Supervisors and Controllers attended a full day of Reasonable Suspicion, Post Accident and Random Drug Testing training held at PSTA.
Operations Support Highlights Operations staff participated in an internal job fair at the 21st Avenue Operations and Maintenance Facility site on Saturday November 2, 2019. 459 applicants attended the event for Bus, Van, Fleet Mechanic and Service Attendant positions. HART negotiations team met with ATU to come to a ratified labor agreement. The next scheduled meetings will be on December 18-20, 2019. HART ADA Accessibility Committee met for their quarterly meeting. Presentations, a performance report, and introductions were made by the Service Development Department. Staff met with Titus Bullard in preparation for the Joy of Giving Event to be held December 21, 2019 An agreement with Manatee County Area Transit to host the annual Roadeo has been finalized. Participants for the event will included Hillsborough, Pasco, Sarasota, and Pinellas transit agencies. The event will be held on Sunday, March 8, 2020. This will be followed by the State Roadeo, to be held April 4, 2020 in Orlando.
Customer Service and Paratransit Highlights The Customer Experience Center welcomed three new CSRs in November: Isabelita Davila, Tonisha Martin, and Emily McDonell.
Activity New Recerts Total Applications Received 137 41 178 Applications Pending Total 46 21 67 Current Month Pending 40 19 59 Previous Months Pending 6 2 8 Applications Processed 91 20 111 86 Appeals Received 0 0 0 Visitor Status 3 0 3 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
Suspensions (waiting on suspension count) 12 0 12
Certified: 78 YTD Certified: 3861
Travel Trainers Meetings and Outreaches Creating Plans for the Future, Hillsborough County Public Children's Board Hillsborough County Schools 2019 Florida Regional Cane Quest Suncoast Community Health Centers USF Learning Academy FASST Family and School Support Team The Great American Teach-in at Leto High School
Fleet Maintenance Fixed Route
Preventative Maintenance Demand Work Orders Total Miles Completed Completed 777,518 120 700
Paratransit
Preventative Maintenance Demand Work Orders Total Miles Completed Completed 181,419 33 97
Flex Service Preventative Maintenance Demand Work Orders Total Miles Completed Completed 28,080 8 21
Streetcar Maintenance Preventative Maintenance Demand Work Orders Total Miles/Trips Completed Completed Miles – 7,112 29 43 Trips – 2,630
Facility Maintenance Preventative Maintenance Tasks Completed – 67 Demand Work Orders Completed – 145 87 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
Scheduled Projects Pump out the trench drain and oil water separators for the HART Operations Facility, Heavy Maintenance and Preventative Maintenance Facilities. Complete the third-party elevator inspections for the Marion Transit Center and the HART Administrative Office and Streetcar Facility. Complete the annual roof inspections for the HART Operations Facility, Heavy Maintenance and Preventative Maintenance Facilities. Completed Projects Johnson Controls completed the annual fire alarm inspection for the HART Administrative Office and Streetcar Facility. Guardian Fueling Technologies completed the Storage Tank Operability Testing for all regulated storage tanks. Capitol Environmental Services completed the Florida Department of Environmental Protection required testing to update all waste profiles to maintain regulatory compliance. Passenger Amenities Preventative Maintenance Tasks Completed – 41 Demand Work Orders Completed – 13 Scheduled Projects Purchase of a 20-foot Connex to use for storage of shelter replacement parts that will be stored at our 8th Avenue Facility. Completed Projects Bus Shelter Solar Light Program: No lighting issues reported. Bus Stop Maintenance: Installed two new stops. Repaired two bus stops due to downed or damaged stop signage. Repaired three stops due to damaged or missing stop ID tags or hardware. Preventative Maintenance Shelter Washing: Pressure washed and cleaned 34 HART shelters and seven MetroRapid Shelters. Benches and Trash Receptacles: Installed no new benches. Repaired three benches due to vandalism stop ID 10213, 11460 and 7766. Repaired two Trash Receptacles due to damage or corrosion control at stops 7332 and 6892. Shelter Maintenance: Repaired perforated panels for totem system due to vandalism on Route 400. Shelter Removals: Removed two stops for the Route 14, bus stop ID 3739 and bus stop ID 3783. Shelter Installations: Installed one new shelter. Shelter ID 9954 located at Orient Road and the Fairgrounds.
Prepared by: Ivan Maldonado, Director of Transportation Gregory Brackin, Director of Operations Support – ADA Officer Juston Lafler, Director of Maintenance Reviewed by: Ted Harris, Chief Customer Experience Officer Approved by: Carolyn House Stewart, Interim Chief Executive Officer 88 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
MONTHLY INFORMATION REPORT Human Resources Activities ~ November 2019
November 2019 Activity
Type of Activity Bargaining NB Total New Hires 5 0 5 Rehire 0 0 0 Reinstated 0 0 0 Transfer 0 0 0 Reduction in Force 0 0 0 Voluntary Resignations 0 3 3 Retirement 0 0 0 Deceased 1 0 1 Terminations 8 0 8 Promotions 2 1 3 Reclassification 0 0 0 Status Change 0 0 0 Grand Total: 16 4 20 As of November 30, 2019 there were 767 active (non-temporary) employees of which 139 are Non-Bargaining and 628 are Bargaining NOTE: The reporting reflects a full calendar month.
Turnover Report – November 2019
# of Separations* Division Non- Bargaining Total Bargaining Executive 0 0 0 Administration 0 2 2 Finance 0 1 1 Operations 9 0 9 HART Monthly 9 3 12 Turnover Total
*Includes: Voluntary Resignations, Retirement, Terminations, and Death
The Human Resources Department hosted a Hiring Blitz at the 21st Avenue location on Saturday November 2, 2019. 459 applicants attended the event for Bus, Van, Fleet Mechanic and Service Attendant positions. 114 offers were made for Bus Operators to build a pipeline for future classes as well as 12 potential Van Operator offers. The Human Resources Department Recruiters attended a job fair at Career Source Tampa 89 Bay on November 7, 2019. Hillsborough Transit Authority Board of Directors Meeting January 6, 2020
The Training Department conducted Supervisor and Manager Interviewing Training. The Training Department graduated a class of Bus and Van Operators on November 8, 2019. The Human Resources Benefits Team successfully completed 2020 Open Enrollment process and audit. The Human Resources Benefits Manager completed the 2019 FMLA/Absence Occurrence Audit, ensuring all absence occurrences for all approved FMLA claims were removed from employee files.
Prepared by: Eartha Cole, HR Support Specialist Reviewed by: Kelli White, Human Resources Manager of Labor Relations Crystal Hundley, Interim Chief People Officer Approved by: Carolyn House Stewart, Interim Chief Executive Officer
90 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020 ______
MONTHLY INFORMATION REPORT Procurement & Contracts Administration Activity Report ~ November 2019
A. Purchase Requisitions Processed The purchase requisition is the beginning of the process by which departments enter requests to purchase goods or services. Processing purchase requisitions involves several departments responsible for verifying need, ensuring adequate funding, and sourcing appropriate vendors. The table below represents the number of purchase requests generated during the reporting period.
Micro Small Large No. Reqs. Total (under $10k) ($10k - $250k) (over $250k)
ADMINISTRATION 36 $ 71,775 $ 394,682 $ - $ 466,457 MAINTENANCE 124 $ 131,831 $ 186,000 $ - $ 317,831 OPERATIONS 21 $ 29,744 $ 247,869 $ 348,165 $ 625,778 INVENTORY 256 $ 301,908 $ 109,784 $ - $ 411,692 CAPITAL 7 $ 3,637 $ 115,012 $ 647,663 $ 766,313 Grand Total 444 $ 538,895 $ 1,053,348 $ 995,828 $ 2,588,071 Please note that not all purchase requisitions result in a purchase order or vendor contract.
B. Purchase Orders Processed The purchase order is the document used to acquire goods or services from vendors. Once the purchase requisition has been approved and a vendor sourced, a purchase order is generated and provided to the vendor to begin the delivery process. The table below represents the number of purchase orders processed during the reporting period.
No. PO's Amount ADMINISTRATION 59 $ 755,633 CAPITAL 9 $ 356,039 INVENTORY 371 $ 509,247 MAINTENANCE 174 $ 117,613 OPERATIONS 30 $ 164,004 Grand Total 643 $ 1,902,537 Please note that purchase orders processed during the reporting period may have resulted from related activities that occurred in previous reporting periods.
91 Hillsborough Transit Authority Board of Directors Meeting January 6, 2020 ______
C. Open Contracts HART currently holds 122 open contracts, including Task Orders, with a total contract award value in excess of $57 million.
Active Contracts (by FY exp. Date) 2020 2021 2022 2023 Grand Total Administration $ 99,835 $ 5,009 $ 104,844 EEO $ 64,600 $ 64,600 Executive $ 1,361,586 $ 26,332 $ 1,387,918 Facilities $ 2,303,138 $ 1,460 $ 2,304,598 Finance $ 1,291,725 $ 1,291,725 HR $ 2,800,700 $ 130,655 $ 413,835 $ 3,345,190 Inventory $ 582,598 $ 582,598 Legal $ 578,463 $ 901,250 $ 1,479,713 Maintenance $ 7,978,072 $ 459,338 $ 1,431,309 $ 913,124 $ 10,781,843 Marketing $ 3,137,546 $ 62,625 $ - $ 3,200,171 Operations $ 3,218,097 $ 1,137,409 $ 4,355,506 Project Management $ 489,681 $ 15,521,381 $ 2,000,000 $ 18,011,062 Risk $ 1,052,760 $ 632,470 $ 134,875 $ 1,820,105 Safety & Security $ 2,136,009 $ 96,000 $ 2,232,009 Streetcar $ 1,387,264 $ 1,110,600 $ 2,497,864 Tech & Innovation $ 2,046,485 $ 2,094,320 $ 53,382 $ 4,194,187 Grand Total $ 29,781,525 $ 22,894,540 $ 3,484,691 $ 1,493,174 $ 57,653,931
D. Sole Source Procurements The following sole source awards were executed during the reporting period:
Project No. Award Date Vendor Project Description Amount RFQ-38117 11/7/2019 Millennium Automotive Equipment Steam Bay Lift $12,906.92 RFQ-38647 11/12/2019 Everbridge Everbridge Mass Notification System $14,078.00 RFQ-38981 11/13/2019 Carlton Fields Legal Services $99,000.00
E. Unauthorized Procurements No unauthorized procurement activity occurred during the reporting period.
Prepared by: John Edmondson, Director of Procurement & Contracts Administration Approved by: Cyndy Stiglich, Interim Chief Financial Officer Approved by: Carolyn House Stewart, Interim Chief Executive Officer 92