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Church of St. Nicholas, Birch Cliff 2019 Vestry Report for Meeting Held on Sunday, March 1, 2020

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Church of St. Nicholas, Birch Cliff 2019 Vestry Report for Meeting Held on Sunday, March 1, 2020 Church of St. Nicholas, Birch Cliff 2019 Vestry Report For meeting held on Sunday, March 1, 2020 Contents Agenda ......................................................................................................................................................................................... 3 Minutes of the Annual Vestry Meeting for the year 2018........................................................................................................... 4 Bishop Asbil’s Letter to Vestry ..................................................................................................................................................... 6 Bishop Kevin Robertson’s Letter to Vestry ................................................................................................................................. 7 Incumbent’s Report ..................................................................................................................................................................... 9 2018 Attendance Statistics ........................................................................................................................................................11 From St. Nicholas’ Parish Registers in 2019 ...........................................................................................................................11 Wardens Report .........................................................................................................................................................................12 Property Report .........................................................................................................................................................................13 Financial Reports ........................................................................................................................................................................13 Treasurer’s Report .................................................................................................................................................................13 Auditor’s Report .....................................................................................................................................................................14 Balance Sheet as of December 31, 2019 ...............................................................................................................................15 Statement of Receipts and Expenditures and Net Assets as of Dec. 31, 2019 ......................................................................16 Fund Schedule ........................................................................................................................................................................18 Summary of Significant Accounting Policies and Notes to Financial Statements..................................................................19 Operating, Capital, and Outreach Fund Budget for 2020 (compared to 2019) .........................................................................21 Envelope Secretary’s Report 2019 .............................................................................................................................................22 Synod Report .............................................................................................................................................................................23 St. Nicholas’ Ministry Reports ....................................................................................................................................................24 Altar Guild Report ..................................................................................................................................................................24 Bazaar Committee Report .....................................................................................................................................................24 Interim Music Director’s Report ............................................................................................................................................24 Outreach Report ....................................................................................................................................................................25 Parish Nursing Report ............................................................................................................................................................27 Pastoral Care Report ..............................................................................................................................................................27 Social Media Report ...............................................................................................................................................................28 Worship Committee Report ...................................................................................................................................................28 Page 2 Agenda 1. Call to Order 2. Opening Prayers 3. Appointment of Vestry Clerk 4. Approval of Agenda for 2019 Annual Vestry Meeting 5. Supplementary Reports for 2019 6. Review and Adoption of Vestry Minutes from February 24, 2019 7. Pastoral Letters from the Bishop of Toronto, and Area Bishop of York Scarborough 8. Report of the Incumbent 9. Churchwardens’ Report 10. Financial Report with Auditor’s Confirmation 11. Envelope Secretary’s Report 12. Parish Ministry Reports 13. Appointments and Elections of 2020 Parish Officers – Nomination Slate to be Distributed at Vestry Meeting 14. Motions of Thanks 15. Other Business 16. Adjournment 17. Closing Prayer Page 3 Minutes of the Annual Vestry Meeting for the year 2018 The Church of St. Nicholas, Birch Cliff Sunday, February 24, 2019 The meeting was called to order by the Rev’d. Canon Janet Read- Hockin, who then offered a prayer. Rev. Janet appointed Suzanne Lehtinen as the Vestry Clerk. A motion to approve the appointment was made by Sarah Brown, seconded by Charlie Cutts and carried. Rev. Janet made all aware that there were additional Vestry reports to ensure that everyone had a report. She then reviewed the agenda. Rev. Janet made all aware of the two supplementary reports; one from the choir, and one from the Bazaar Committee. Anne Moir moved the adoption of the minutes from the previous meeting. This was seconded by Cheryle Pollock. It was noted that on page 5, first new paragraph, that it should read envelope, not envelop. With that amendment, the motion was carried. Rev. Janet commended the pastoral letters from our Diocesan Bishop, Andrew Asbil, and our Area Bishop, Kevin Robertson to all. A motion of thanks for these letters was made by Elaine Fisher and seconded by Bruce Chambers and carried. Rev. Janet reviewed her report. She expressed her thanks to the employees, wardens, and many members of the parish who assist her and the parish in ministry. She highlighted those that step into interim music ministry, those that assist with building issues – which are plentiful and unpredictable, and she thanked Julia Hanson for her efforts in getting two grant approvals that will benefit our ability to provide for both ourselves and the wider community. Pauline Glasgow moved the acceptance of Rev Janet’s report. This was seconded by Ken Campbell and carried. Julia Hanson presented the Wardens’ Report. She reminded us of the amount of work that went into the failed purchase of the parking lot. She also spoke about the amount of attention that our old building requires. Jill Cruse moved the acceptance of the Wardens’ Report. This was seconded by Stephanie Ford and carried. The financial reports were presented by Charlie Cutts. He thanked Brian Jones for Brian’s work as our treasurer, and Arlene McGuire for assisting with the audit. He reminded us that the reports are a snap shot in time of our financial position. Charlie thanked all for their financial support, putting money were faith is. Charlie reviewed the limitations of the audit, while reminding all of the checks and balances that are in place. Our rental income is back on track with expectations that all arrears will be brought up to date. Doug Goss has done considerable work with the tenant to make this happen. Charlie and Rev Janet explained the Diocesan assessment. Charlie reviewed the financial notes, amending the expense in note #3 from snow blower to lawn mower. Jennie Tippett moved the acceptance of the financial reports. This was seconded by Joy Horswill. There was further discussion around snow removal and our contract and contractor. The contractor quit abruptly. We are grateful to Bob Baron, George Sczepanski, and our neighbour Leo Troy for their efforts to keep us snow and ice free. Rev Janet thanked both Charlie and Brian for their care of our finances. The motion was carried. Julia Hanson presented the budget for 2019. She told us that it reflects the reality of our projected income and expenses, with the knowledge that both the open offering and capital expenses are difficult to predict. Julia used the arched north door as an example of complicated, custom work that we know will need to be addressed at some point. Bruce Chambers move the acceptance of the 2019 Budget. This was seconded by Elizabeth Brown. The advantages of Pre Authorized Remittance (PAR) to the parish were discussed. The challenges of running a deficit were discussed. We discussed the needs of ministry versus the needs of bricks and buildings. We discussed the
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