University College Te Kareti o te Whare Wananga 2019 SUMMER SEMESTER HANDBOOK
IN AN EMERGENCY . . .
FIRE—When you hear the fire alarm you must evacuate the building as practiced during the O-week fire drills. Do not use the lifts. Assemble on the front lawn. Follow the instructions of the staff, residential assistants and fire crew. They know what to do.
EARTHQUAKE—Drop, cover and hold. If possible get under a table or desk. Stay put until the shaking stops and then evacuate the building in the same fashion as for a fire. Do not use the lifts. Follow staff instructions after evacuation. Do not re-enter any building unless given the all clear by staff.
CAMPUS OR CIVIL EMERGENCY—The College may go into “lock-down”. All residents must stay in the building in their bedrooms. Follow the instructions of the College staff. Check your cell-phone for a broadcast text message from the University of Otago.
2 IMPORTANT TELEPHONE NUMBERS
EMERGENCY COLLEGE - DIAL 1 – 111
Student Health and Counselling ______479-8212 After Hours Doctor ______479-2900
Monday—Friday 8:00 am to 11:30pm Weekends, Public Holidays – 8:00 am to 11:30pm (Outside these hours refer to Dunedin Hospital) 18 Filleul Street
Urgent Pharmacy ______477-6344
Monday - Friday 6.00 am - 10.00 pm Weekends, Public Holidays - 10.00 am - 10.00pm 18 Filleul Street
Dunedin Hospital (Emergency Centre) ______474-0999 Mental Health Emergency Services ______474-7688 (After Hours 474 0999) Rape Crisis (24hr Hotline) ______474 1592 The Community Alcohol & Drug Service ______477 1901 National Healthline (24 hour health advice service) ______0800 611 116 Alcohol Help Line ______0800 787 797 DIVO (needle exchange) ______479 2300 Youth Line ______477 1234 Victim Support ______471 4926 or 471 4859 Gay & Lesbian Line (Wednesday 5.30-7.30pm, Friday 7.30-10.30pm) ______477 2077 Pregnancy Support ______474 0999 Disability Information Service ______479 8245 OUSA Advocacy Service ______479 5332 University Chaplain ______479 8497 Maori Centre ______479 8490 International Centre ______479 3884 Pacific Island Centre ______479 8278 Accommodation Office ______479 8208 Campus Constable ______479 4883 ITS Helpdesk ______479 8888 Proctor / Campus Watch ______479 4880 University Security ______479 5000 Student Job Search ______479 0597 UniPol Gymnasium ______479 5888 University of Otago HelpDesk ______0800 80 80 98
College Master—Chris Addington ______479 5586 or 021 279 5586 [email protected] College Assistant Master — Chris Jacobs ______479 5990 or 021 278 5990 [email protected] College Senior Tutor—Christine Eason ______479 5582 or 021 279 5582 [email protected] College Resident Tutor—Dylan Davies ______479 5922 or 021 279 5922 [email protected] College Resident Tutor—Jessica Gould ______479 5923 021 279 5923 [email protected]
College Finances—Lori Moodie ______479 5588 or [email protected]
College Night Staff ______021 279 5580
3 WELCOME FROM THE MASTER
Welcome to the 2019 Summer Semester at University College. Whether you are doing summer semester papers for interest, to complete a degree or to get a head-start on your education at the University of Otago I hope you find your time at University College enjoyable and rewarding.
I encourage you to take every opportunity available at UniCol and at the University of Otago. It is our aim to provide you with a quality residential experience and support you in your academic work. We have a great staff here and all of us have the goal of making University College an inclusive community where residents can live together happily, in comfort and safety with a healthy blend of social life, fun and university study.
This handbook provides information about the structures, staffing, facilities and routines of summer life at UniCol. It also outlines the basic rules and guidelines that are necessary for the smooth running of the College. Remember that all of our residents have the right to live, study and socialise without undue interruption. I encourage you to familiarise yourself with the information in the handbook and do not hesitate to approach any of the staff if you have questions. Welcome to our community and I hope you have a great summer experience.
Chris Addington—Master—Kaiwhakahaere Matua
RESIDENTS’ RESPONSIBILITIES
You have chosen to live in a community that is collectively responsible for our environment. It is your responsibility to observe standards of conduct that permit other residents to live in, and maintain, a safe, secure environment conducive to academic and personal success.
We ask that you display consideration for others at all times. Acceptance of other people and their differences is fundamental for successful community living. We value our differences and expect you will welcome all residents regardless of culture, belief or disability.
Please comply with requests or directives made by staff or university officials, treat others in a civil manner and manage situations with maturity. You should not interfere with the peace, comfort or privacy of another resident. You must also make sure your guests do not disturb other residents. Neither you nor your guests should intentionally or recklessly damage or destroy any part of the college.
4 COLLEGE STAFF
University College has a large number of staff who are here for your well-being during your stay. All staff work towards making Unicol a pleasant, safe, and enjoyable environment. The following staff members are ones you will likely encounter on a regular basis.
Chris Addington—Master As the Master Chris has overall responsibility for the running of the College and is the liaison between the College and the University. His working hours are normally during the day but he is usually here at meals, in the evenings and on weekends as well. Chris lives next to the College in the Master’s Lodge with his wife Julia. Phone 479 5586 or 021 279 5586. Email [email protected].
Chris Jacobs—Assistant Master CJ is an integral part of the management and pastoral care team. He has a wide range of duties and delegated responsibilities concentrating on day-to-day operations, student discipline and RA management. His working hours are generally in the afternoons and evenings. He lives on-site with his wife Alison, his three children, dog and cat in the Annexe. Phone 479 5990 or 021 278 5990. Email [email protected]
Christine Eason—Senior Tutor Christine has a wide range of duties and delegated responsibilities concentrating on academic support, personal health and well-being, student support and College activities. Christine's working hours are generally in the afternoons and evenings. She lives on-site in North House. Phone 479 5582 or 021 279 5582. Email [email protected]
Dylan Davies and Jessica Gould—Resident Tutors Dylan and Jess provide academic support, mentoring, advice and guidance to UniCol residents. They also have a special oversight of Summer School matters. [email protected] [email protected]
Brett Guildford and Allied Security—Night Managers The Night Managers look after the College after hours. They have key roles to play in terms of building security and student safety and well-being.
Lori Moodie and Sue Kennedy—Administration staff Lori and Sue are the front-line reception staff for the College. They are responsible for a diverse range of administration tasks which keep the College working and are also available for student questions and assistance. For account enquiries, please contact Lori in the first instance: Email: [email protected]. You can also e-mail Sue on [email protected]
Tania Ryan—Domestic Supervisor Tania and the team of domestic staff keep the College looking its best through the cleaning services they provide.
Ben Bennie and Reuben Brown—Property Manager and Assistant Property Manager Ben and Reuben are responsible for all of the maintenance, repairs and contract management for the College.
Colin Lang and Grant Hutton—Executive Chef and Sous Chef Colin, Grant and the rest of the kitchen team look after all matters related to the Refectory and keep everyone well -fed.
To Be Confirmed—Summer Senior Residential Assistants The Summer Senior RAs are available to provide you with support and guidance. The SRAs live on site and also help with office and evening duties.
Check out one of Dunedin’s great museums, Toitu and the Otago Museum!
5 INFORMATION ABOUT YOUR ROOM
Your room is your home at University College. The College has a variety of rooms which vary in shape, size and configuration. Each room is equipped to a comparable standard. You are responsible for ensuring that your room is looked after during the semester.
ROOM CHANGES
To change rooms you must have the approval of the Master, Assistant Master, Senior Tutor or Resident Tutors. Please note that we may move residents to a different room if required for College maintenance, management or other administration purposes.
ROOM INVENTORY
Your bedroom will contain a king single bed, valance, mattress protector, pillow and pillow case, two sheets, study desk and chair, bookcase, wardrobe, rubbish bin, mirror, notice board and a six-way power box. All bedrooms are centrally heated.
When you leave at the end of the semester, you must leave your room in a tidy state and all equipment supplied must be present. Your room will be inspected within 24 hours of your departure. Any missing items or damage to your room will be charged to your account. Please don’t bring a fridge, heater, electric jug, electric iron or extra furniture.
KEYS
You will be issued with a room key when you arrive, which must be returned on your departure. If the key is lost, then you will be expected to pay $50.00 for a replacement. If a lost key is found after a new one has been issued, a partial refund will be credited to your UniCol account on return of the second key to the office.
HAIR DRYERS AND HAIR STRAIGHTENERS Hair dryers and hair straighteners must only be used in bathroom areas, and are not permitted to be used in bedrooms as they set off the alarms.
SMOKE ALARM ACTIVATORS AND FIRE SPRINKLERS
Covering smoke detectors or sprinkler heads is a breach of Fire Department regulations and can lead to prosecution.
MAINTENANCE
If your room or floor needs something fixed fill in a blue form at the reception desk and Sue will forward it on to the Property Manager.
ROOM CLEANING AND LINEN CHANGE
The bathrooms and other common areas are cleaned daily. The cleaning staff will vacuum your room each week. Please help them by lifting gear off the floor. Your room rubbish bin is emptied every weekday. Your cleaner will enter your room in the morning Monday to Friday to empty your rubbish. The Domestic Supervisor changes linen once a week. The College launders bed linen only. Please strip your bed and leave one sheet and one pillowcase outside your room on the floor on the day your floor is cleaned.
ROOM CHECKS
Your room is private to you. It is your personal space and your responsibility.
6 Please note that College staff have the authority to enter your room at any time should this be needed for health, discipline, maintenance or College management reasons. They will respect your space and always knock first.
YOUR BALCONY
Your room may have a balcony which you are allowed to use. We ask for safety purposes that you not go on the balcony after dark from the time you would normally turn on your car headlights.
ROOM SECURITY AND INSURANCE
You are responsible for the contents of your room, and you should lock your door. The College will not accept responsibility for loss or damage due to theft or accident. It is your responsibility to ensure that your possessions are adequately covered by an appropriate insurance policy. You should check to see if your parents’ home contents policy covers you in the first instance.
PETS
Pets are not allowed at the College.
DAMAGE
You are responsible for any damage to your room whether this damage was caused by you or by your guests. Only white tac may be used to put things on the walls.
INFORMATION ABOUT YOUR FLOOR
LAUNDRY FACILITIES
Laundries contain a washing machine, dryer, iron and ironing board. You are expected to do your own laundry and supply your own soap powder. Please follow the instructions for using your machines. Do not overload the appliances as it will cause burn-out and impact everyone on your floor.
FLOOR COMMON ROOMS
All residents are responsible for the cleanliness and care of their common room. Your common room has a microwave, fridge, toaster, sandwich press, basic crockery and cutlery, continuous boiling water, TV and DVD player.
FIRE ESCAPES AND TOWER ROOF
You are not allowed to use these areas. Fire escapes should only be used in an emergency.
CLEANLINESS
You are all individually and collectively responsible for maintaining a clean environment. In case of broken glass or vomit please contact staff on duty immediately.
NOISE
You must be “noise considerate” at all times but especially at night. Everyone has the right to work and sleep without disturbance. Turn off loud music before leaving to go out at night.
7 COLLEGE COMMON AREAS
We have great community spaces at University College. All residents are responsible for keeping these areas tidy. Please clean up after yourself.
MAIN COMMON ROOM (MCR)
The Main Common Room has TV/DVD/Sky digital with an extra-large screen, sound system, sofas, chairs, tables and a conversation pit with open fire. We have a PS4 system you can book. The MCR also has two pool tables, a foosball table, table tennis room, snack and drink vending machines.
THE MARK PARKER SEMINAR ROOM (MPSR), TUTORIAL ROOMS AND BOARDROOM
The Mark Parker Seminar Room is situated near the main foyer and can hold 60 students. The Seminar Room is sometimes used by other departments within the University and may occasionally be closed to residents. There are two well-equipped multi-purpose tutorial rooms along the corridor from the Mark Parker Seminar Room called the Lion’s Den and The Kowhai Room. The Boardroom may also be available. You will need to check with reception to see if it has been booked.
THE LIBRARY
The UniCol Library has five computers and a networked printer, resource books, fiction books and magazines. Study tables and comfortable sofas and chairs make this a very popular spot with residents.
THE READING ROOM
Located above the entrance foyer the Reading Room has computers and a networked printer as well as study tables.
FITNESS CENTRE
The College has a fitness centre with exercise bikes, rowing machines, cross trainers, treadmills and small weights. Hours are from 6.00 am to 11.00 pm daily. You will need your green swipe card to gain access.
SMOKING
All University College buildings and grounds are smoke-free. Additionally the University of Otago is a smoke-free environment. Please ensure that you follow the regulations related to smoking both at the College and in the wider University area. The nearest place to smoke is the corner of Clyde and Union Streets.
GROUNDS, THE COURTYARD AND THE PATIO
Enjoy the grounds but please keep them tidy. The Courtyard and Patio areas can be booked for functions, BBQs, special gatherings, etc.
Check out an iconic Dunedin cafe!
8 THE REFECTORY
REFECTORY BEHAVIOUR
A reasonable standard of dress is expected. Health regulations prohibit bare feet and socks. No one is to sit on the tables while they are waiting in the queue. No queue jumping. Pyjamas, caps or hats are not to be worn. No chewing gum. Audio equipment should be turned off and put away. All bags are to be left neatly at the entrance. Food is to be eaten sitting at the tables. Remove your tray from the table after every meal. Cutlery and crockery are not to be removed under any circumstances. Food purchased outside the College must not be taken into or consumed in the Refectory.
MEAL TIMES
Breakfast 7.00am – 9.30am
Lunch 12.00pm - 1:00pm
Dinner 6:00pm - 7.00pm
Toast Time 9.00pm – 10:00pm
LATE DINNERS
Late dinners are available between 7.00 pm and 9.00 pm. You must put your name and expected dining time in the late meal book at the servery before 4.00 pm on the day the meal is required. The duty RAs control the issue of late meals.
CUT LUNCHES
Cut lunches are available. If you wish to have a cut lunch you can make your own at breakfast time from a special food selection put out for this purpose. Your name must be written in the cut lunch book at the servery by 4:00 pm the day before the lunch is required.
VEGETARIAN MEALS, SPECIAL DIETARY NEEDS, OTHER MATTERS
If you have special dietary requirements you may have indicated this on your information form. If not you should see Christine Eason, the Senior Tutor, as soon as possible after your arrival.
HALAL FOOD
All meat at UniCol is sourced from Halal approved suppliers. However, we are not a fully Halal kitchen. We cannot guarantee that the content of processed food is Halal. Foods with pork or wine will be labelled.
9 SERVICES
BICYCLE STORAGE
A limited number of covered, lockable bicycle “cages” are available on a first-come, first-served basis. You must provide your own padlock. Please see the office for more information.
CAR PARKING
There are a limited number of College car parks available for residents. If you wish to park in a College car park, please speak to the office staff to make arrangements. You will be issued with a car-parking sticker which must be displayed in the windscreen. You must advise the office immediately if you change vehicles. The parks are allocated on a first-in, first-served basis. Please note the College takes no responsibility for the safety or security of your car while it is parked here. You should have full-insurance coverage for any damage that may occur.
NEWSPAPERS
Copies of the Otago Daily Times (ODT) are available Monday – Saturday in the foyer area.
PHOTOCOPYING
Networked photocopier/printers are available for you to use and are located in the Library and the Reading Room. The cost is 10 cents per copy and credit can be added to your student print/ photocopying account at the College Office and the University Library.
STORAGE
Storage is very restricted. If you need storage space please talk to the office staff.
LOST PROPERTY
Found clothing, books, etc will be placed in the storage bin at the back of the Main Common Room. More valuable found property is usually handed in to the office or the Domestic Supervi- sor. Please check with the office in the first instance about lost property.
INTERNET ACCESS
Internet access at UniCol is provided at no additional charge. Connectivity is provided as an extension of the University’s Internet services, on a best endeavours basis. Where practicable, wireless access is available in bedrooms, communal and study areas but connectivity in bedrooms cannot be guaranteed. It is also important to remember that Internet access may slow or become unavailable at times due to heavy demand, or the need to provide upgrades or maintenance. The University makes every attempt to minimise such disruptions to the service. If you have localised problems with Internet access remember that the College has wireless access available in many common and study areas. Additionally the University of Otago provides wireless and wired Internet access around the campus in areas such as libraries, study areas and common spaces.
10 THE OFFICE
The office is a staff workspace area. You should only enter the office area if invited by staff.
OFFICE HOURS
Office hours are from 8.45 am to 4.45 pm Monday to Friday for the payment of college fees, stamp purchases, printer/photocopier top-ups, meal vouchers and binding services. You cannot make purchases outside of these hours.
EFTPOS
EFTPOS is available for paying bills and making purchases. The office cannot accept credit cards or issue cash.
BINDING
The office can provide binding services for those important assignments at a reasonable rate.
DVDs, GAMES, SPORTS EQUIPMENT, SEWING MACHINES AND HAIRCLIPPERS
These can all be borrowed free from the office. You will be required to leave your University ID Card until they are returned. We have DVD players in each Common Room, and we have our own collection of some 500 DVD titles for resident viewing.
SCANNING
Documents can be scanned to a USB drive free of charge. Please check with the office staff for this service.
The mailing address for University College is: 315 Leith Street, Dunedin 9016. Your family and friends may send mail to you at the above address. Mail is delivered to the College at approximately 11.00am on Tuesday, Thursday and Saturday. It is then sorted into the resident mailboxes for collection. If you receive a parcel a yellow slip will be placed in your mailbox. Phone messages and incoming faxes will also be placed in the mailboxes. Outgoing mail can be posted in the red mailbox in the foyer. Administration staff will clear the mailbox daily at approximately 2.15pm (Monday to Friday).
ELECTRONICS
The Master has a supply of phone chargers, power cords, electrical cables, etc. If you need something of this nature please see him.
Check out a sporting match at one of Dunedin’s great venues!
11 INFORMATION ABOUT SAFETY
ELECTRICAL SAFETY COMPLIANCE
Any electrical equipment you bring into the College needs to have a “certification” tag to validate its safety whether it is newly purchased or used.
EARTHQUAKE
Remain where you are until the shaking stops. High buildings exaggerate movement, even in a minor quake, so if you are on the 8th floor it can seem worse than it actually is. If the alarm rings, follow the normal evacuation procedure.
FIRE EVACUATION
In the event of a fire or if the fire alarm sounds, leave your room. Leave your door open and the light on. Evacuate the building as you have been instructed. Do not use the lift or the central stairwell. Assemble with other members of your floor at the front of the College on the lawn. Please stay off the drive area. Staff will check your rooms/flats after you have vacated them. Do not re-enter the building until staff give the OK.
FALSE FIRE ALARMS – WHAT YOU NEED TO KNOW
False alarms form most of the fire service call-outs. Each false alarm incurs a substantial charge to reset the system. This cost may be on-charged to the person who caused the alarm whether accidental or intentional. Please note that excessive use of alcohol-based sprays such as deodorant or hair spray or steam from micro-waved food can set off the alarm. Because of the risk of fire, the burning of candles and incense is also strictly forbidden within the College.
Check out an iconic Dunedin building such as Larnach’s Castle or Olveston!
12 INFORMATION ABOUT SECURITY
SECURITY OF THE COLLEGE
The safety and security of all residents is of great concern to the College and it is expected that all students will adopt reasonable safety habits. The College is not a public area and people can only come in at the invitation of a resident. Strangers in the College not accompanied by a resident will be asked to leave. Adherence to a few basic rules will ensure a safe environment for everyone. Make arrangements to meet your friends in the front lobby and accompany them into the College. If you feel threatened or uncomfortable with the presence of an unfamiliar person on your floor please contact the office or staff immediately. Ultimately the security of the College relies on each resident.
ID CARDS
Do not lend your student ID card or your room key to another person. This is a serious breach of security and will be treated as a disciplinary matter.
SECURITY AFTER HOURS
There is a high level of staffing each evening with staff on duty or available. The Night Manager duty times are posted in the main reception office.
The front electronic doors are locked at 10.00 pm each evening. After this time access is by using your student ID swipe card or by ringing the front bell to page the duty staff. The doors may be locked at other times at the discretion of the College management.
Visitors after 10.00pm are allowed in at the discretion of staff and must be signed in either at the door or at reception.
PERSONAL SECURITY AND SAFETY
You are responsible for your possessions. Make sure you lock your room. Thefts do occur. Your safety is of prime importance to us. Always be mindful of “at risk behaviour” and possible consequences. We encourage you to go out in a group at night, not alone.
SWIPE-CARD ACCESS
Please contact the office if you are experiencing problems with your card access. Access through the College main front doors at night is gained by using your student ID card in the swipe-card system.
CCTV SECURITY CAMERAS
The College has a large number of security cameras operating in high traffic areas. Footage from these cameras is used to identify potential intruders, disciplinary situations and other matters of College security. Security camera footage is only accessed by authorised college personnel and only for the defined purpose of college security and safety.
Check out the Botanical Gardens or the Chinese Gardens!
13 INFORMATION ABOUT ACADEMICS
UNIVERSITY COLLEGE SUPPORT
As a Summer School student living at UniCol we aim to provide you with a high level of pastoral care. Dylan Davies and Jess Gould will make a time to meet with each student as soon as possible after you arrive to discuss your summer studies, your academic plans and ensure your questions are answered. As well as Dylan and Jess you are welcome to approach any other member of the student support team for assistance or just a chat.
LIBRARIES
You may find it easier to study away from your room. The University of Otago maintains fantastic library facilities all within an easy stroll of University College. As well as the Central Library (also known as the ISB) you may want to check out the Education Library, Law Library, Science Library and the Medical and Dental Library. All of these libraries have wireless network access and quiet places to study. The Dunedin City Library has free w-fi and is located next to the Octagon.
STUDENT LEARNING DEVELOPMENT CENTRE
The Student Learning Development Centre, which is part of the Higher Education Development Centre, provides learning support, free of charge, to all enrolled students. The Student Learning Centre is located in the Information Services Building. Their services include:
a workshop programme designed to help students to improve their learning strategies and their generic skills individual assistance with learning issues on-line study skills advice a student leadership programme a student-led peer support programme for students of all ages and backgrounds conversational English groups for students from a non-English speaking background
THE CAREERS CENTRE
The University of Otago Careers Centre is available to advise you on career options, choosing a major subject, constructing a curriculum vitae, job applications and a range of other matters related to employment and study. Visit them in the Information Services Building.
Check out Dunedin’s endless summer at Moana Pool!
14 COMMUNICATION
FOYER ELECTRONIC NOTICE BOARD
The electronic notice board in the foyer will post daily menus, birthdays and other information.
E-mail is very important in the university environment. It is important that you check your university e-mail daily. It is how your lecturers and tutors will communicate with you. UniCol will also be communicating with you via e-mail .
SUMMER SCHOOL NOTICE BOARD
The UniCol Summer School noticeboard is located at the entrance to the Refectory. Please make sure you check this noticeboard on a daily basis for important notifications and information.
PHONE/ TEXT
The office may contact you by text. The Master also sends many texts to residents. It is important that you respond to text messages promptly.
MAIL BOXES
Important college notices and forms will be put in your mail box. Please check daily.
TABLE TALKERS
Read about events and happenings while you dine.
SUMMER SCHOOL FACEBOOK PAGE
We maintain a closed group Facebook page for Summer School. You will be invited to join.
OPEN FACEBOOK PAGE
We have an open Facebook page available to anyone. You can find this at UniversityCollegeOtago
Check out the Dunedin Public Art Gallery!
15 HEALTH
We encourage and support you to take good care of your personal health and well-being. There is a medical centre and a counselling service on campus. They can be contacted on 479 8212. Every University of Otago student is a member of the Student Health Service of the University of Otago. There is also an urgent medical centre for after-hours care. The Emergency Department at the hospital is five minutes away by taxi.
BASIC FACTS
Living in an environment such as University College can place challenges on your health. Eating well, exercising, getting enough sleep and limiting your alcohol intake are all essential for good health. Basic hygiene such as hand washing and sanitising are also extremely helpful. Please keep a close eye on your friends and neighbours and let the College staff know if someone is ill.
EXISTING CONDITIONS
If you have a pre-existing condition please advise staff as soon as possible after you arrive at UniCol. Your information will be confidential and we will be discreet about how we help you deal with your condition.
ILLNESS AND INJURY
Please advise a staff member if you are ill or injured. We can arrange for meals to be brought to your room. If you feel you need to see a doctor, contact Student Health or a staff member. The College has medical supplies and a medical room available for minor ailments.
HOSPITAL
If you need to go to hospital you must advise management. You should tell us before you go or as soon as possible after you arrive at hospital. Management can arrange transport for you. Please be aware that if you are admitted to hospital we will ensure that your parents/guardian are contacted as soon as possible.
EXAMS AND ILLNESS, INJURY OR BEREAVEMENT
If you are ill or injured during exams or when you have a test please advise management. You may qualify for compassionate consideration. Management know the procedure, so contact them immediately. If you have a bereavement at a crucial time please see one of the live-in staff to discuss your situation.
Check out one of Dunedin’s great beaches!
16 INFORMATION ABOUT ALCOHOL
During the Summer Semester the College is an alcohol-free environment. Alcohol should not be consumed in rooms, on floors or in the common areas. The Master may, at his discretion, allow the moderate and sensible use of alcohol in the Main Common Room at pre-arranged times for those who are of a legal age. While residents of a legal age are free to consume alcohol off-site it is important to do so in a safe and sensible fashion.
ALAC (Alcohol Advisory Council) RECOMMENDATIONS
It must be remembered that there is no level of drinking that is safe for all people all the time. Factors like health, age, and weight directly affect how much it is safe for you to drink. “Low risk” is not “no risk.” Even within these limits, drinkers can have problems if they drink too quickly, have health problems, or are older. Based on your health and how alcohol affects you, you may need to drink less or not at all.
ALAC’s advice for reducing the risks from drinking over a lifetime.
For a healthy man drinking no more than three standard drinks on a day reduces your risk of harm from alcohol-related disease or injury over a lifetime. For a healthy woman drinking no more than two standard drinks on a day reduces your risk of harm from alcohol-related disease or injury over a lifetime. At least two alcohol free days a week are recommended
ALAC’s advice for reducing the risks from drinking on a single occasion
Drinking no more than four standard drinks on a single occasion for a woman and no more than five standard drinks for a man on a single occasion reduces the risk of alcohol-related injury arising from that occasion.
As a rough guideline a standard drink is one 330 ml can of normal strength beer, a 100 ml glass of normal strength wine or 30 ml of spirits. All alcoholic beverages sold in New Zealand contain information on their standard drink amounts. Food consumption is also very important.
HARM REDUCTION
It is possible to drink at a level that is less risky, while still having fun. There are a number of things you can do to make sure you stay within low risk levels and don't get to a stage where you are no longer capable of controlling your drinking. These include:
Set limits for yourself and stick to them Start with non-alcoholic drinks and alternate with alcoholic drinks Drink slowly Try drinks with a lower alcohol content Eat before or while you are drinking
Check out the Railway Station and the Saturday Farmers’ Market!
17 CONDUCT AND BEHAVIOUR
Behaving appropriately is part of living in a community. UniCol maintains disciplinary procedures to ensure harmony in the college community and to dissuade residents from negative behaviour. It is impossible to make a list of all types of negative behaviour. You are expected to behave in an adult and civil manner at all times. Failure to do so will result in consequences. The summer agreement you have signed with the College means you agree to accept and abide by the consequences for your behaviour.
POSSIBLE CONSEQUENCES OF BAD BEHAVIOUR
A motivational chat with the Master Letter of apology Charitable donation Payment for damage incurred Community service Confiscation of items Curfew Parent contacted Attend counselling Visit the Proctor Permanent removal from the College
SERIOUS DISCIPLINE
For serious breaches you may have to attend a meeting with the Master. Serious discipline is defined as an offence which may result in suspension or expulsion from the College. The College has defined procedures for dealing with serious discipline. In very serious cases you may be suspended from the College while your situation is under investigation. Incidents which may result in dismissal from the College are
Assault on a fellow resident or staff member Sexual misconduct Unauthorised entry of a fellow resident’s room Possession, use or storage of illegal drugs or equipment associated with illegal drugs Theft of property from a fellow resident or from within the College Possession or use of fireworks Possession or use of firearms, air rifles, bows, crossbows, large knives or other weapons Serious deliberate damage to College, staff or other residents’ property Continued violation of College rules and regulations despite warnings and sanctions
This list is not to be considered exhaustive, any behaviour or actions that the Master believes warrants potential dismissal from the College will be acted upon accordingly.
APPEALS AND WAIVERS
Any resident who has been disciplined may appeal this decision to the Master or if disciplined by the Master may appeal to the Director of Campus and Collegiate Life Services, Mr James Lindsay. Any appeal must be lodged within seven calendar days of the sanction.
No waiver by the Master to act or to impose the sanctions specified in the rules in relation to any breach or any other circumstance shall prejudice the Master’s right in respect of any future breach whether that breach be of a similar nature or not.
18 UNIVERSITY OF OTAGO CODE OF CONDUCT
All students at Otago have agreed to abide by the University’s Code of Student Conduct. The purpose of the Code of Student Conduct is to promote the University's academic aims and a sense of community through the cultivation of mutual respect, tolerance and understanding. To this end, the University expects that students will not engage in behaviours that endanger their own or others' safety and well-being.
Students are expected to conform to the standards contained in this Code of Student Conduct off-campus as well as on-campus.
The University reserves the right to pursue through its disciplinary procedures matters that are also being, or may also be, addressed by the legal system or under the University's Ethical Behaviour Policy processes.
DISCRIMINATION, HARRASMENT AND BULLYING
Any harassment, (racial, sexual, religious, cultural, verbal, physical or psychological) is unacceptable and will not be tolerated. University College is committed to providing an environment in which staff and residents can feel free from any conduct that is unwelcome, uninvited and unwarranted. You should approach RAs or Management for support and advice and should also feel free to approach members of the University’s Ethical Behaviour Committee.
RELATIONSHIPS AND INTIMATE ENCOUNTERS
In a college environment relationships will form between residents. These may range from casual friendships to more intimate interactions.
In all relationship matters it is essential that mutual respect and consent is followed by both parties. All residents of the College must be very clear on the meaning of sexual consent. Sexual activity without consent is a very serious situation. The following are very good guidelines.
Consent must be CLEAR. The absence of a no does not mean yes. Silence is not consent. And no means no. Consent must be COHERENT People who are asleep or incapacitated by drugs or alcohol cannot give consent. Consent must be WILLING. It is never given under pressure, whether that is emotional or physical manipulation or threats being used. Consent must be ONGOING. If someone consents to one sexual activity, that doesn’t mean consent to all activities.
As a collegiate community you are also responsible for each other. Please look after your friends and be pro-active in supporting anyone who is in potential danger or harm.
If you have had an encounter that leaves you feeling uncomfortable or uncertain you are encouraged to seek help and support. You can approach any member of the UniCol staff who will treat you with respect and care. A staff member may encourage you to seek additional assistance from the College management. You may also wish to contact a support agency. Contact phone numbers are listed in this handbook.
19 GUESTS
Having guests is a privilege and not a right. Your guests are your responsibility. You must take care of them at all times and make sure their behaviour complies with UniCol’s rules. The accommodation of guests works on an honesty basis. Failure to report your guest to the College may result in disciplinary action and a requirement for full payment. You may also lose your guest privileges.
GUESTS IN THE REFECTORY
You are welcome to invite family and friends to dine at the College however your guest must present a meal voucher and receipt to the servery staff in the Refectory before dining. Please remember, no voucher, no meal.
Meal vouchers may be purchased from the office during normal office hours or when RAs are on evening duty or weekend duty during the day. The cost is charged to your UniCol account. Breakfast is $6.00, lunch is $8.00, dinner is $10.00.
OVERNIGHT GUESTS
Overnight guests are a privilege and not a right in the UniCol community. If you wish to have an overnight guest you must seek permission at least 24 hours in advance. Guests who are under the age of 18 require the advanced written permission of the guest’s parents. Guest stays are normally limited to a maximum of three nights. Meals are not included. The first night is free. Additional nights are $15.00.
Costs will be charged to your UniCol account and must be paid at the office. If required, a mattress will be provided. Guests will need to bring a sleeping bag.
The rules for guests are designed for casual one-off visits. The Master reserves the right to limit or stop guests from visiting for any resident if, in his opinion, the privilege is being abused.
Check out the Octagon and Dunedin’s great theatres and cinemas!
20 OUT AND ABOUT IN DUNEDIN
Dunedin is one of the world’s great small cities. This town was made for walking. You will The Rob Roy Dairy—The largest ice greatly enhance your fresher experience by cream cones in town getting out and enjoying all the city has to offer. George Street Cafes—George Street is Here are 16 great activities or places for you to full of excellent and quirky cafes. Try enjoy, most within easy walking distance Governors, Capers, Modaks, the Every day Gourmet, the Crusty Corner . . . Otago Museum and Butterfly House— The Octagon—Dunedin’s funky town The Museum is free and entrance to the centre with cafes, movie theatres, the Butterfly House is less than $10 for an Regent, pubs and bars . . . incredible tropical experience. Beaches—Great beaches can be found The Toitu Early Settlers’ Museum— at St Clair and St Kilda. An easy bus ride Entrance is free. from the University The Chinese Gardens—For less than Dunedin Public Library—An excellent $10 you can be transported back in time alternative to the University libraries. to an Oriental sanctuary. Great selection of resources, comfy Dunedin Rail Station and Art Gallery— chairs, quiet spaces and free Internet. Entrance is free Saturday Morning Farmers’ Market— Entrance is free Moana Pool—For less than $5 you can have a swim and a soak in the great hot pools. They also have hydroslides. The Forsyth Barr Stadium—See the Highlanders play at the stadium. Get a spot in “The Zoo” for the full experience. Baldwin Street—The world’s steepest street. The Dunedin Botanical Gardens—Just a stone’s throw from UniCol and no cost. The Fortune Theatre—Live theatre at its finest in one of the world’s great small theatres. Op Shopping—Dunedin is world famous for its great Op Shops.
WALK NORTH DUNEDIN—UNICOL TO
ISB—Central Library (3 minutes) Otago Museum (4 minutes) St David Lecture Theatre (3 minutes) George Street (8 minutes) Bill Robertson Library (3 minutes) Carrington & Toroa Colleges (10 minutes) UniPol and the Stadium (8 minutes) Cumberland & Hayward (8 minutes) Gardens New World (15 minutes) Aquinas College (20 minutes) Salmond and Knox Colleges (20 minutes) St Margaret’s College (1 minute) The Botanical Gardens (5 minutes) Arana & Studholme (5 minutes) Centre City New World (12 minutes) McDonald’s North Dunedin (10 minutes) Rob Roy Dairy (8 minutes) Student Health Centre (5 minutes) Meridian Shopping Centre (15 minutes) Forsyth Barr Stadium (8 minutes) The Octagon (20 minutes) Logan Park fields (5 minutes) Top of Baldwin Street (30 minutes) Caledonian Athletics Track (10 minutes) Coupland’s Bakery (8 minutes) Fortune Theatre (25 minutes) Moana Pool (22 minutes) Saturday Farmer’s Market (15 minutes)
21 OTAGO CODE OF STUDENT CONDUCT
The purpose of the Code of Student Conduct is to promote the University’s academic aims and a sense of community through the cultivation of mutual respect, tolerance and understanding. To this end, the University expects that students will not engage in behaviours that endanger their own or others’ safety and well-being.
Students are expected to conform to the standards contained in this Code of Student Conduct off-campus as well as on-campus.
The University reserves the right to pursue through its disciplinary procedures matters that are also being, or may also be, addressed by the legal system or under the University’s Ethical Behaviour Policy processes.
The basic rules of conduct require that no student shall:
(a) disrupt any teaching, study or research or the administration of the University either wilfully or by engaging in conduct which ought reasonably to have been foreseen would cause disruption; (b) wilfully obstruct any member or employee of the University in academic work or in the performance of duties; (c) wilfully misuse, damage or deface, steal or wrongfully convert to the student’s own use any property of the University or of any member of the University; (d) wilfully acquire by theft or deception the benefits of any service provided by the University or any academic advantage; (e) engage in actions that:
+ amount to assault or which result in, or can be reasonably expected to result in, harm to a person or persons; or + are unreasonably disruptive to other members of the University or the local community; or + result in, or can be reasonably expected to result in, damage to property of any person; or + are otherwise unlawful;
(f) threaten, intimidate or harass another person or group; (g) fail to comply with the proper directives of a University official, including refusing to identify oneself; (h) lie to, or misrepresent information to, the University or any University official; (i) fail without good reason to co-operate with the University’s disciplinary proce dures; (j) fail without reasonable cause to comply with any penalty imposed under the Discipline Statute; (k) be party to or attempt to commit an act of misconduct as set out in the foregoing rules.
22 23 COLLEGE ISSUES OR CONCERNS
University College staff are able to support you in all manner of things that may come your way during your stay with us. We consider our staff team to be safe, well-trained and experienced in all manner of life circumstances. If you need help, are not sure where to get help, or just want to talk about something that has happened to you, or your would like to talk about something you are worried about, feel free to speak with a staff member.
Of course we also always welcome a good old chat, so don’t be afraid to drop in to see us for a “catch-up” about anything.
For simple suggestions about improving life at the College the famous University College Suggestion Box is available for your input.
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