September 12, 2018 Council Meeting Minutes
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STARLAND COUNTY COUNCIL MEETING, SEPTEMBER 12TH, 2018 A regular meeting of the Council of Starland County was held in the Administration Office, Morrin, Alberta, on Wednesday, September 12th, 2018, commencing at 9:00 a.m. Attendance Present: Reeve: Steve Wannstrom Deputy Reeve: Bob Sargent Councillors: Jackie Watts, John Rew and Murray Marshall Staff: CAO Shirley Bremer Assistant CAO Matthew Kreke C18-149 [C18-149] MOVED BY COUNCILLOR MARSHALL Approval of Minutes that the minutes of the August 22nd, 2018 regular meeting of the Council of Starland County be approved. CARRIED UNANIMOUSLY. Accounts Checked Councillor Watts and Councillor Marshall checked accounts with Administrative Assistant Laya Montgomery. C18-150 [C18-150] MOVED BY COUNCILLOR WATTS Accounts that accounts (cheque no. 47298 to 47416 inclusive) totalling $751,591.37 be approved for payment. CARRIED UNANIMOUSLY. C18-151 [C18-151] MOVED BY DEPUTY REEVE SARGENT Approval of Public Hearing that the minutes of the Public Hearing for Amending Bylaw 1131 held Minutes on August 22nd, 2018 be approved. CARRIED UNANIMOUSLY. C18-152 [C18-152] MOVED BY COUNCILLOR WATTS Monthly Financial Statements that the Financial Statements for August 2018 be approved as submitted. CARRIED UNANIMOUSLY. CAO Report Chief Administrative Officer Shirley Bremer reviewed the CAO Report with Council. Highlights of the report included the following: The building committee has finished its tours of other county facilities that have been recently completed. Going forward the lessons learned from these visits will be integrated into the planning phase that is proceeding with MPE Engineering. Shirley and Matthew attended the Alberta Rural Municipal Administrator’s Conference in Medicine Hat on September 5th to 7th. Major topics included Industrial Assessment, insurance and contracts for services. The grand opening for the Munson Firehall was held on September 8th and was well attended. Visitors were given a tour of the facility and a BBQ lunch was served. Some municipalities are implementing tough cannabis consumption bylaws as this is an area of legislation that is open to municipalities to regulate. Starland County will also have to do some work on this aspect as we have had ratepayers concerns. COUNCIL MEETING, SEPTEMBER 12th, 2018 Page2 COR Review Notice was received from Amanda Russel of Alberta Labour that following our submission of an incident report regarding the administration office fire Starland County will not be required to complete a plan for corrective actions. Delia School A thank you letter was received from the Delia School Enhancement Society Donation for Starland County’s donation of $200,000 to support enhancements to the new Delia School. MSI Reporting Confirmation of the submission of Starland County’s 2017 Municipal Sustainability Initiative Operation Grant Statement of Funding and Expenditures was received from Municipal Affairs. RDRMUG The Red Deer River Municipal Users Group is requesting that all member municipalities pass the Charter for Protecting Source Water Quality in the Red Deer River Watershed. This resolution commits municipalities to implementing one or more tools aimed at protecting the watershed. PW Report At 10:00 a.m. Assistant Public Works Supervisor Colby Black attended the meeting and reviewed his Public Works Report with Council. Highlights of his report included the following: The PW crew have been doing hamlet clean ups, building approaches, bridge maintenance, weed whipping county rail lines and hauling scrap metal. Gary, Thomas and Kevin have been doing regular maintenance on the County’s heavy duty equipment while setting up the rock picker and mulcher and CVIPs as required. Buck continues with regular maintenance on the county light duty fleet and CVIPs as required. Gradermen have been maintaining gravel roads and working with the gravel program. Colby has been doing shop tours, bridge inspections, paperwork, checking on road complaints and cleaning out Al’s office. Departure At 10:45 a.m. Colby departed from the meeting. Municipal At 10:50 a.m. Municipal Services Manager Riep attended the meeting and Services Report reviewed his Municipal Services Report with Council. Highlights of his report included the following: The maintenance crew has been working at landscaping in all of the cemeteries which is an annual fall operation to level and tidy up some of the concrete covers. Several water leaks were noted around the County. One as a result of improper installation which got worse over time and another on the CLV booster line coming out of Drumheller. The CLV line has been a problem for some time with the problem section still scheduled for replacement sometime next year. Aura Renewables has proposed several design alterations to their proposed solar development on the top of the Drumheller hill. Additionally, ATCO Electric is planning another solar project, 25 MW in size, in the Fox Coulee Substation area. Glen has signed a letter of intent with the Communications Group of Red Deer to proceed with the licensing and installation of a new repeater station co-located on a Special Areas tower in the Hand Hills. A list of deficiencies recommended by the Drumheller and District Solid Waste Management Association with our Waste Transfer sites has been submitted to Frank Barron and should be completed this fall. COUNCIL MEETING, SEPTEMBER 12th, 2018 Page3 C18-153 [C18-153] MOVED BY DEPUTY REEVE SARGENT Milgate Subdivision that Starland County allow for an amendment to the subdivision approved for Ron Milgate on the SW-22-29-18-W4 from 2016 to allow for a 10 meter extension to accommodate a new sewage system. CARRIED UNANIMOUSLY. C18-154 [C18-154] MOVED BY COUNCILLOR WATTS Craigmyle Subdivision that Starland County contract with LN Land Development Technologies for all work associated with subdividing and registering proposed Block 12 and an extension to Third Avenue in the Hamlet of Craigmyle. CARRIED UNANIMOUSLY. Fire Bill Glen provided an update on the Murray Johnson fire bill submitted to the Munson Fire Department. While the resident did make a second phone call to 911 they did not specifically ask for the department to be called off. C18-155 [C18-155] MOVED BY COUNCILLOR MARSHALL Munson Fire Bill that Starland County reduce the fire response bill charged to Murray Johnson from $500 to $200 for an April 29th fire response call. MOTION CARRIED. Office Fire An update was received from Mike Priddle of Priddle Gibbs Adjusters of Insurance Edmonton that based on a preliminary assessment of the damage to the Starland County Administration Office replacement costs of the building are estimated to be $2,235,385.00. Departure At 12:30 p.m. Glen departed from the meeting. Delegation At 1:20 p.m. Nate Horner and James Klassen attended the meeting to talk about their campaign for Nate to become the UCP delegate for the Drumheller/Stettler provincial electoral district. Departure At 1:50 p.m. Nate and James departed from the meeting. Seed Plant CAO Bremer gave a brief update on the ongoing discussion regarding the Update replacement of the Delia Seed Cleaning Plant. Currently, discussions are looking into potential site locations with the north end of Delia being the most desired location. C18-156 [C18-156] MOVED BY DEPUTY REEVE SARGENT Organizational Meeting that the Organizational Meeting for Starland County be held on October 24th, 2018 at the Administration Office, Morrin, Alberta commencing at 9:00 a.m. CARRIED UNANIMOUSLY. C18-157 [C18-157] MOVED BY DEPUTY REEVE SARGENT FCSS Conference that Councillor Watts and FCSS Director Diana Rowe be authorized to attend the 2018 Annual Conference of the Family and Community Support Services Association of Alberta from November 8th to 10th in Edmonton and that registration and expenses be paid. CARRIED UNANIMOUSLY. COUNCIL MEETING, SEPTEMBER 12th, 2018 Page4 C18-158 [C18-158] MOVED BY COUNCILLOR WATTS Community Futures that Reeve Wannstrom be authorized to attend the Community Futures Conference Alberta Symposium & AGM in Drumheller from October 3rd to 5th, 2018 and that registration and expenses be paid. CARRIED UNANIMOUSLY. CRMA Zone The fall meeting of the Central Rural Municipalities of Alberta Association Meeting will be held in Ponoka on October 12th, 2018. Fall RMA Rural Municipalities of Alberta will be holding their annual Fall Conference Conference in Edmonton from November 19th to 22nd. Agendas and hotel reservations were given to Councillors. C18-159 [C18-159] MOVED BY COUNCILLOR REW RMA Fall Conference that all Councillors and designated staff be authorized to attend the 2018 Rural Municipalities of Alberta fall conference to be held in Edmonton on November 19th to 22nd and that registration and expenses be paid. CARRIED UNANIMOUSLY. Committee Each of the Councillors present briefly reported on the various committees Reports to which they are appointed. Council Council Communications: Communications i) RCMP Drumheller re: notice of promotion for Kevin Charles ii) Canadian Badlands re: June 28, 2018 Board Meeting Minutes iii) Palliser Regional Municipal Services re: June 27th, 2018 Board of Director’s Meeting Minutes iv) Prairie Land Regional District re: Board Highlights v) Rural Municipalities of Alberta Contact Newsletter (3 Issues) Accounts Accounts - see prior motion. ALBERTA TREASURY BOARD CK# 47298 100.00 Sub-Total: $ 100.00 AACPO CK# 47299 350.00 ALLIED DISTRIBUTORS DRUM LTD. CK# 47300 571.53 ALTAGAS UTILITIES INC. CK# 47301 268.42 ATCO STRUCTURES & LOGISTICS LTD. CK# 47302 1,260.00 DIRECT ENERGY CK# 47303 710.24 DRUMHELLER CHRYSLER LTD. CK# 47304 372.29 FRESON BROS DRUMHELLER CK# 47305 2,321.98 HI-WAY 9 EXPRESS LTD. CK# 47306 328.61 MUNSON COMMUNITY ASSOC CK# 47307 150.00 PETTY CASH CK# 47308 115.50 RECEIVER GENERAL OF CANADA CK# 47309 60,382.98 RMA FUEL CK# 47310 17,024.78 STANTEC CONSULTING LTD. CK# 47311 4,193.91 TELUS COMMUNICATIONS INC. CK# 47312 145.82 TELUS MOBILITY INC. CK# 47313 199.91 WATER PURE & SIMPLE CK# 47314 54.00 WESTERGARD MOTORS DRUMHELLER CK# 47315 272.42 WESTVIEW CO-OPERATIVE ASSN LTD.