Council Agenda Wednesday June 5, 2019 @ 9:00 a.m.
1) CALL TO ORDER 2) OPENING CEREMONIES – O CANADA AND MOMENT OF REFLECTION 3) OPEN FORUM (MAXIMUM FIFTEEN MINUTES) Interested Persons are invited to speak to Council about any matter that appears on this agenda. Please sign the registration form available from the Deputy Clerk or Clerk. Individuals may only speak for a total of three (3) minutes.
4) APPROVE OR AMEND AGENDA Resolution: That Township of Chatsworth Council adopt the Agenda as circulated.
5) DECLARATION OF PECUNIARY INTEREST 6) CONFIRMATION OF MINUTES Resolution: That the minutes of the Council Meeting held on May 15, 2019 be confirmed as recorded.
7) MATTERS ARISING FROM MINUTES 8) PUBLIC MEETINGS (Statutory and Non-Statutory) 8.1 Zoning Amendment Application Z2019-01 Woods Lot 56, Concession 2 EGR, former Township of Holland 603179 and 603189 Lime Kiln Road
a) Notice of Complete Application b) Commenting Agencies
9) MATTERS ARISING FROM PUBLIC MEETINGS Resolution: THAT Zoning Amendment Application Z2019-01 (Woods) be referred to Committee of the Whole for discussion.
10) PRESENTATIONS/DELEGATIONS (Pre-Registered) 10.1 OPP Inspector Murray – Police Services Board Presentation to Bob Elliot 10.2 Brian Lennie, Union Gas – Natural Gas Expansion Update
11) MATTERS ARISING FROM PRESENTATIONS/DELEGATIONS 12) INTRODUCTION OF BY-LAWS – FIRST AND SECOND READING Resolution: That the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole.
12.1 By-law 2019-42 Purchase and Sale Agreement Holland Centre/Williamsford & District Lions Club (680208 30 Sideroad) 12.2 By-law 2019-43 Grant Agreement with Federation of Canadian Municipalities 12.3 By-law 2019-44 Amending Agreement Ferraro Subdivision
13) COMMITTEE OF THE WHOLE Resolution: That Council now go into Committee of the Whole.
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13.1 Consent Agenda and Determination of Items to be Separated Chatsworth Council: If you wish additional information pertaining to any of the payables or wish to separate an Item from the Consent Agenda please contact the Treasury Dept. prior to the meeting for A/P matters and the Clerk’s Department for all other matters. If you wish to support any of the motions from other municipalities, please contact the Clerk’s Dept. prior to the meeting so a resolution can be prepared prior to the meeting.
a) Accounts Payable Listing - $258,559.92
b) Reports for Information i) MMLTCWG Report back to Councils
c) Committee Minutes i) Multi-Use Facility Building Committee Minutes April 16, May 14 ii) Multi-Use Facility Fundraising Committee Minutes April 23,
d) Correspondence for Council information i) Chatsworth United Church Invitation ii) Minutes of MMWTWG Meeting of February 14 2019 iii) County of Grey - re Conservation Authorities iv) Federation of Ontario Cottagers Association Letter to Municipal Council v) R.E. Barnett Architect – Bill 108 vi) Premier of Ontario – Letter to Council vii) AMO Watchfile – May 9, 2019 viii)AMO Watchfile – May 16, 2019 ix) AMO Watchfile – May 23, 2019
e) Motions from Other Municipalities i) Town of Hanover – Cuts to Ontario Library Services ii) Township of Essa – Cuts to Ontario Library Services iii) Township of Mulmur – Cuts to Ontario Library Services iv) Township of Mulmur – Aggregate Resources v) Town of Fort Erie - Cannabis Licences in Residential Zones vi) Township of Archipelago - Bill 108 the More Homes More Choice Act 2019 vii) County of Grey – Bill 108 the More Homes More Choice Act 2019
Resolution: That the Consent Agenda items be hereby received for information.
13.2 Staff Reports and Verbal Updates from Staff a) Planning Report 2019-01 Zone Amendment 2019-01 – Woods Recommendation: That Council receive the Planner’s Report regarding Zone Amending Application Z2019-01; And further direct staff to prepare the necessary by-law to give effect to the application.
If an application is refused, Council must state the reasons for refusal.
b) Fire Chief’s Report 2019-02 Training and Education Program Recommendation: THAT Fire Chief’s Report 2017-08 dated June 5, 2019 regarding the Stillwater E- learning Proposal be received; And further that Committee of the Whole recommend to Council that the Fire Department proceed with the E-Learning Program and further recommends that the Fire Chief be authorized to execute the Letter of Intent with Stillwater.
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c) Treasurer’s Report 2019-07 Strategic Asset Management Policy Recommendation: THAT Finance Report 2019-07 regarding the Draft Strategic Asset Management Policy dated May 15, 2019 be hereby received; And further that Committee of the Whole recommend to Council the approval of the Policy FIN-03 being a Strategic Asset Management Policy and that the 2009 Accounting Procedures with Respect to Capital Assets and the 2007 Capital Assets and Tangible Capital Asset Inventory Plan are hereby rescinded.
d) Operations Manager Report 2019-08 Pulverise Township Roads Recommendation: That Public Works Report PW2019-08 Dated June 5, 2019 regarding the pulverising of Concession 8 – former Sullivan Township be received; And Further that Committee of the Whole recommend to Council the approval to pulverise the hardtop surface on Concession 8 from Sideroad 8 to Grey Road 25; in preparation of the 2019 construction work approve in the 2019 Capital Budget; And Further that Committee of the Whole recommend to Council the approval of pulverizing Sideroad 7 from Grey Road 3 to Concession 8 and Concession 12 from Grey Road 40 to Sideroad 5.
e) CAO Clerk’s Report 2019-18 Snake Creek Municipal Drain Recommendation: That CAO Clerk’s Report 2019-18 regarding 2019 Municipal Drain Inspection and Maintenance Report – Snake Creek Drain be hereby received; And further that Committee of the Whole recommends to Council the recommendations contained in the Snake Creek Inspection Report as follows: As Shown on Figure 2 of the Inspection Report: 1. A bottom cleanout is recommended for the portion of the downstream Main Drain from Station 22+65 to Station 44+80 (approximately 675m), ending in the no design zone at the beaver ponds. 2. A bottom cleanout and north bank brushing is recommended for the portion of the “Main Drain” beginning at the intersection of the “B” Branch (Station 148+85) and continuing east for approximately 730m until the intersection with the “South” Branch (Station 171+40). 3. A bottom cleanout and west bank brushing is recommended for the Branch, beginning where it outlets to the “Main Drain” going south for approximately 1.12km to the fence line, where it enters the treed no design zone (Statin B36+88). 4. A bottom cleanout and north bank brushing is recommended for a portion of the “South” Branch beginning north of the culvert crossing on the southern property boundary for Concession 10, east half of the south half of Lot 20 (Station S59+85) heading west to northwest for approximately 690m, ending where the drain enters a wooded area (Station 37+23). And Further the following additional recommendations should be considered: 1. THAT the three beaver dams located within the no design zone of the Main Drain and one beaver dam located on Concession 11, south part Lot 19 be removed. 2. That the crossing located on concession 10, Part Lot 19 (Fire Number 681456 Sideroad 6) be repaired by the property owner. It is the responsibility of the property owner to repair and maintain private drain crossings. 3. THAT the remnants of silt fence check dam located on Part Lots 19E and 20, Concession 10, approximately 500m downstream of Grey Road 3 be removed and the rip rap be lowered in order to create a permanent ripple pool feature. 4. THAT the boiler pipe culvert located on Concession 10, east Part Lot 19, north Part Lot 20 be removed and replaced with sufficient crossing by the property owner.
And Further the following housekeeping measures be undertaken to ensure that the Clerk can properly assess the maintenance costs in accordance with the Assessment Schedule:
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1. That the Township retain a Drainage Engineer to update the Assessment Schedule to reflect any severances in accordance with Section 76(1) of the Drainage Act, if applicable.
f) CAO Clerk’s Report 2019-19 Proposed Flag and Proclamations Policy Recommendation: That CAO Clerk’s Report 2019-19 regarding a proposed Policy GOV-06 Displaying Flags and Flag Protocol and Public Proclamations Policy be hereby received; And Further that Committee of the Whole recommend to Council the approval.
g) CAO Clerk’s Report 2019-20 Updated Corporate Organizational Chart Recommendation: That CAO Clerk’s Report 2019-20 regarding the updated organizational chart be hereby received; And Further that Committee of the Whole recommends to Council the adoption of the updated organizational chart dated June 5, 2019.
h) CAO Clerk’s Report 2019-21 Offer to Purchase – Holland Centre/Williamsford & District Lions Club Property (680208 30 Sideroad) Recommendation: That CAO Clerk’s Report 2019-21 regarding an Agreement of Purchase and Sale between the Township of Chatsworth and the Holland Centre/Williamsford & District Lions Club be hereby received; And further that Committee of the Whole recommends to Council that the Township purchase land described as 680208 30 Sideroad and being legally described as Part of Lot 36, Plan 126, being Parts 1 and 2, Plan 16R-8645 for the sum of $10,000.00; And Further that the purchase price and legal costs be funded from Parkland Dedication Recreation Reserve Fund.
i) CAO Clerk’s Report 2019-22 Policing Proposal from West Grey Recommendation: That CAO Clerk’s Report 2019-22 regarding the policing proposal from the Municipality of West Grey be hereby received; And Further that Committee of the Whole recommends to Council that a public meeting be held prior to a decision made by the Township of Chatsworth Council; And Further that the public meeting be arranged for early September; And Further that the Ontario Provincial Police be invited to provide comment and participate in the proposal process.
13.3 Consideration of By-laws a) By-law 2019-42 Purchase and Sale Agreement Holland Centre/Williamsford & District Lions Club (680208 30 Sideroad) b) By-law 2019-43 Grant Agreement with Federation of Canadian Municipalities c) By-law 2019-44 Amending Agreement Ferraro Subdivision Recommendation: That By-laws 2019-42, 2019-43 and 2019-44 be referred to Council for consideration.
13.4 Items Requiring Direction a) Saugeen Mobility and Regional Transit Letter re: Gas Tax Program Recommendation: Whereas the Government of Ontario unilaterally cancelled a planned two cent incremental increase to gas tax transfers to municipalities; And Whereas transit systems will not be able to meet the needs of Ontarian commuters if they do not have operational funding to provide convenient, affordable and reliable services; And Whereas the dedicated Gas Tax for Public Transportation Program has, since its inception in 2004, become an irreplaceable source of capital and operational funding that Ontario transit systems of all sizes count on to serve their communities; And Whereas transit systems have, since the program became permanent in 2014, experienced year-over-year ridership increases as a result of service level improvements; And Whereas Saugeen Mobility and Regional Transit provides a vital transportation service for the vulnerable
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residents of our municipality; Now Therefore the Township of Chatsworth request that the Government of Ontario continue to support transit systems across the Province, recognizing the economic, environmental, and social benefits of public transit investments.
b) Sharrie Brick Request for Funding – Street Planters Chatsworth Beautification Recommendation: That Committee of the Whole recommend to Council approval of the community grant donation of $1,000.00 for the Street Planters, Chatsworth Beautification.
c) Chatsworth Agricultural Society – Donation Request Fall Fair Recommendation: That Committee of the Whole recommend to Council approval of the community grant donation in the amount $1,500.00 to the Chatsworth Agricultural Society.
13.5 Items Requiring Discussion including Items Removed from Consent Agenda
13.6 Rise and Report from Committee of the Whole
Resolution: That Committee of the Whole rise as Council to report and confirm the actions taken in Committee of the Whole.
14) ADOPT ACTION OF COUNCIL IN COMMITTEE OF THE WHOLE (Items requiring discussion and direction will require a separate motion)
Resolution: That the actions taken in Committee of the Whole today be confirmed by this Council and the Minutes of the Committees be adopted; And Further that staff be authorized to take the actions necessary to give effect to the recommendations contained within the staff reports; And Further that by-laws under consideration be presented to Council for third reading.
15) THIRD READING OF BY-LAWS
Resolution: THAT the following by-laws be taken as read a third time, signed by the Mayor and Clerk and sealed with the Corporate Seal.
By-law 2019-42 Purchase and Sale Agreement Holland Centre/Williamsford & District Lions Club (680208 30 Sideroad) By-law 2019-43 Grant Agreement with Federation of Canadian Municipalities By-law 2019-44 Amending Agreement Ferraro Subdivision
16) NOTICES OF MOTION – none 17) NOTICE PROVISION 18) TRACKING SHEET – June 5, 2019 19) OTHER BUSINESS 20) CLOSED MEETING - none 21) CONFIRMATORY BY-LAW 21.1 2019-45 Confirm All Actions of Council
22) ADJOURNMENT
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Township of Chatsworth Council Minutes Wednesday May 15, 2019 @ 6:30 p.m. Members Present: Mayor, Scott Mackey Deputy Mayor - Brian Gamble Councillor - Shawn Greig Councillor - Diana Rae Councillor - Elizabeth Thompson
Staff Present: CAO Clerk, Patty Sinnamon Deputy Clerk, Carolyn Marx Treasurer, Valerie Manning Operations Manager, Jamie Morgan Fire Chief, Mike Givens
1. Call to Order Mayor Mackey called the meeting to order at 6:30 p.m.
2. Opening Ceremonies Mayor Mackey called for a moment of reflection before proceeding with the Council Meeting.
3. Adoption of Agenda Resolution 2019-17-01 Moved by: Shawn Greig Seconded by: Elizabeth Thompson Be it resolved that the Council of the Township of Chatsworth adopt the Agenda as circulated. Carried
4. Disclosure of Pecuniary Interest
5. Confirmation of Minutes Resolution 2019-17-02 Moved by: Brian Gamble Seconded by: Diana Rae Be it resolved that the Council of the Township of Chatsworth hereby approve the minutes of the May 1, 2019 regular Council Meeting and the May 6, 2019 and May 8, 2019 Special Council Meetings. Carried
6. Matters Arising from Minutes: None 7. Delegations 7.1 Charmaine Peever - Grey Bruce Pride Committee Charmaine Peever discussed the significance of Grey Bruce Pride month and made a request to Council to raise the Pride Flag on a Township flag pole at any point within the month of June. It was noted that the Township does not currently have a flag policy, only a practice, which includes flying the federal, provincial or municipal flag only.
8. Matters Arising from Delegations Resolution 2019-17-03 Moved by: Shawn Greig Seconded by: Elizabeth Thompson That Township of Chatsworth Council direct staff to prepare a flag policy to be presented at the June 5, 2019 Council Meeting. Carried
9. Public Meetings (Other than Planning Act) 9.1 Proposed Amendment to Fees and Charges By-law 2017-42 Discussions regarding the proposed fees and charges for Animal Control were held and included increased costs to new applications for kennels and removing the annual renewal fee for personal use kennels used for predator control.
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10. Matters Arising from Public Meetings: None 11. Accounts Resolution 2019-17-04 Moved by: Shawn Greig Seconded by: Elizabeth Thompson Be it resolved that the Council of the Township of Chatsworth hereby approve accounts in the amount of $249,915.77 as set out in the Accounts Payable Listing. Carried
12. Reports and Verbal Updates From Staff: 12.1 Fire Chiefs Report FD2019-07 April 2019 Activity Report Resolution 2019-17-05 Moved by: Diana Rae Seconded by: Brian Gamble THAT Fire Chief’s Report 2019-07 dated May 15, 2019 regarding the April 2019 Activity Report be hereby received for information. Carried
12.2 Operations Manager Report PW2019-05 Grader Tender Results Resolution 2019-17-06 Moved by: Shawn Greig Seconded by: Elizabeth Thompson THAT the Public Works Report 2019-05 dated May 15, 2019 regarding the tender results for the 2018 or 2019 Tandem Drive Motor Grader complete with snow plow package and dozer blade tender results PW2019-03 be received; AND FURTHER THAT Council award the tender to Toromont in the amount of $379,550.00 plus applicable taxes for a CAT 140 model grader with a trade in value of $25,000.00; AND FURTHER THAT Council approves the purchase of the extended warranty package at a cost of not more than $20,000.00. Carried
12.3 Operations Manager Report PW2019-06 Parks and Recreation Staffing Resolution 2019-17-07 Moved by: Brian Gamble Seconded by: Diana Rae That Public Works Report PW2019-06 Dated May 15, 2019 regarding Parks and Recreation Staffing be received; AND FURTHER THAT Council approve the hiring of One (1) Full Time Permanent Staff for the Parks and Recreation Department. Carried
12.4 Operations Manager Report PW2019-07 Hardtop Crack Seal Program Resolution 2019-17-08 Moved by: Elizabeth Thompson Seconded by: Shawn Greig THAT Public Works Report PW2019-07 dated May 15, 2019 regarding the Township of Chatsworth Crack Sealing Program for 2019 be received; AND FURTHER THAT Council approve the program quote from ALK Asphalt Maintenance in the amount of $1.40/LM for clean and seal. Carried
12.5 Treasurer Report FIN2019-06 Quarterly Report March 31, 2019 Resolution 2019-17-09 Moved by: Diana Rae Seconded by: Brian Gamble THAT Treasurers Report FIN 2019-06 regarding the Departmental Comparison to Budget Report as at March 31, 2019 be hereby received for information. Carried
12.6 Verbal Departmental Update: The CAO Clerk provided a verbal update on the following: Met with Holland Centre Lions Club re: By-law to authorize the agreement will come to next meeting. 2 | P a g e Township of Chatsworth Council Minutes May 15, 2019
Administration Staff participated in the Keep it Clean Contest during lunch hour Hosting Grey County Clerks Meeting May 16, 2019 Hired Contract Building Inspector Mary Schofield who brings 28+ years of experience West Grey Police Costing will be brought to June 5, 2019 Council Meeting The Treasurer provided a verbal update on the following: Bridge 32 Grant application has been submitted Another round of Tax Arrears Certificates have been issued Strategic Asset Management Policy to be presented at next Council Meeting Energy Management Plan due by July 1, 2019 The Operations Manager provided a verbal update on the following: Fencing around Chatsworth Arena Street sweeper completing roads Grey Road 40 construction has commenced; detours established on Township roads The Fire Chief provided a verbal update on the following: 50 burn permits issued in April Attending several public education events Successful Firemen’s garage sale
13. Minutes From Committees and Local Boards Resolution 2019-17-10 Moved by: Brian Gamble Seconded by: Diana Rae That Township of Chatsworth Council hereby receive the January 15, 2019 Multi Municipal Long Term Care Working Group Minutes. Carried
14. Approval of By-Laws Resolution 2019-17-11 Moved by: Shawn Greig Seconded by: Elizabeth Thompson THAT the following by-laws: 2019-36 Final Tax Rates 2019 2019-37 Appoint Building Inspector – Mary Schofield 2019-38 Procedural By-law 2019-39 Amend Fees and Charges By-Law; Schedule “C” Animal Control 2019-40 Tile Drain Loan and Debenture be hereby read a first, second and third time, signed by the Mayor and Clerk and sealed with the corporate seal. Carried
15. Correspondence for Direction 15.1 Grey Highlands – Community Safety and Well Being Plan Invitation Resolution 2019-17-12 Moved by: Elizabeth Thompson Seconded by: Shawn Greig That Township of Chatsworth Council accept the invitation from the Municipality of Grey Highlands to meet and discuss entering into a Highway 10 North Corridor Community Safety and Well Being Plan. Carried
15.2 Grey Sauble Conservation – Effects re Cuts to CA Funding and Legislative Changes Resolution 2019-17-13 Moved by: Brian Gamble Seconded by: Diana Rae Whereas Climate Change and flooding are mounting threats in Grey and Bruce Counties, and Conservation Authorities provide services including real-time flood forecasting, emergency planning support and water-related studies; and Whereas the recent Provincial Budget has further reduced Conservation Authority’s Section 39 Transfer Payments; and
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Whereas this will affect emergency management supports and municipal planning, zoning and development input activities provided by Conservation Authorities, and Whereas there is a provincial role in province-wide flood risks reduction and emergency management, and investments in prevention can potentially avoid or reduce losses to life and property and major expenditures during and after an emergency, and Whereas the Ontario Government’s Proposal on the Environmental Registry of Ontario 013- 5018 on Modernizing Conservation Authority (CA) Operations proposes to define a limited list of the core mandatory programs and services for Conservation Authorities; Now Therefore the Township of Chatsworth recognizes the value provided by the work of the Conservation Authorities, and supports the current multi-municipality governance model for the selection of programs, and the current municipal levying approach that includes annual input from Municipal Councils, and further recommends that the province acknowledge a strong and positive provincial role in flood risk reduction programs and reinstate funding to Conservation Authorities. Carried
15.3 Grey Bruce Pride Committee Request to Raise a Pride Flag Resolution 2019-17-14 Moved by: Elizabeth Thompson Seconded by: Diana Rae That Township of Chatsworth Council receive the correspondence from the Grey Bruce Pride regarding raising a Pride Flag in June. Carried
15.4 Council/Staff Relations Policy GOV-05 Adoption Resolution 2019-17-15 Moved by: Shawn Greig Seconded by: Brian Gamble That Township of Chatsworth Council adopt the Council Staff Relations Policy – GOV-05. Carried
16. Correspondence for Information 17. Notice of Motion 18. Notice Provision 18.1 Notice Public Meeting – Zoning Amendment- Woods 19. Tracking Sheet - None 20. Other Business 21. Closed Meeting 22. Confirmatory By-law Resolution 2019-17-16 Moved by: Shawn Greig Seconded by: Elizabeth Thompson That By-law 2019-41 being a by-law to confirm all actions and proceedings of the May 15, 2019 Council meeting be hereby read a first, second, and third time, signed by the Mayor and Clerk and sealed with the Corporate Seal. Carried
23. Adjournment The Mayor adjourned the meeting at 9:11 p.m.
______Scott Mackey, Mayor
______Patty Sinnamon, CAO Clerk
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316837 Highway 6, RR 1 Chatsworth, Ontario N0H 1G0 Telephone 519-794-3232 - Fax 519-794-4499
NOTICE OF A COMPLETE APPLICATION AND NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT
TAKE NOTICE that the Corporation of the Township of Chatsworth is in receipt of a complete application for a Zoning By-law Amendment under Section 34 of the Planning Act, R.S.O. 1990, as amended.
AND TAKE FURTHER NOTICE that Council of the Corporation of the Township of Chatsworth will hold a Public Meeting on Wednesday, June 5, 2019 at 9:00 a.m. in the Municipal Council Chambers to consider the proposed Zoning By-law Amendment, as per the requirements of Section 34 of the Planning Act, R.S.O. 1990, as amended.
The proposed By-law will affect the lands described as:
Lot 56, Concession 2 EGR Geographic Township of Holland, Township of Chatsworth (603179 and 603189 Lime Kiln Road) (please refer to the attached drawing)
The purpose of the Zoning By-law Amendment is to amend the ‘A1’ (Rural) zoning of the subject lands to allow for the existing secondary dwelling (mobile home with addition) to be replaced with a permanent detached dwelling in approximately the same location. An amendment is required because the proposal does not conform to the locational criteria for secondary dwellings. A second dwelling is permitted on this property, however the Zoning By-law requires this structure to be located within 50 metres of the principal dwelling and share the same driveway.
The lands subject to rezoning are designated ‘Rural’ on Schedule A to the County of Grey Official Plan.
A map showing the location of the property is attached.
ANY individuals, corporations and public bodies may attend the Public Meeting and/or make written or verbal representation either in support of or in opposition to the proposed Zoning By-law Amendment. An individual, corporation or public body that does not make an oral submission at the public meeting or make a written submission to the Township of Chatsworth with regard to the Zoning By-law Amendment prior to the amendment being adopted is not entitled to appeal the Zoning By-law Amendment, nor is such person entitled to be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so.
ADDITIONAL information relating to the proposed Zoning By-law Amendment may be obtained by contacting the undersigned.
DATED at Chatsworth this 1st day of May, 2019.
Patty Sinnamon, CAO / Clerk Township of Chatsworth 316837 Highway 6 R.R. #1 CHATSWORTH, Ontario N0H 1G0 Tel. (519) 794-3232 Ext. 124 Fax (519) 794-4499
Z01/2019 SCHEDULE "A" BY-LAW No. 2018 - _____ AMENDING BY-LAW No. 2015-61 TOWNSHIP OF CHATSWORTH
DATE PASSED: ______, 2019 Moto Park Road ±
Subject Lands
Concession 2
Lime Kiln Road Moggie
Highway 6
Sideroad 8
KEY MAP 1:35,000 M2-42 ± EP
A1 A1-92 EP
Concession 2
A2-202
Lime Kiln Road
A1 W EP W
A1 1:9,500
LEGEND
Subject Lands M2 Rural Industrial
A1 Rural EP Environmental Protection
A2 Restricted Rural W Wetlands Protection
GREY COUNTY: 2019_01.MXD
Planning and Development 595 9th Avenue East, Owen Sound Ontario N4K 3E3 519-372-0219 / 1-800-567-GREY / Fax: 519-376-7970 May 27th, 2019
Patty Sinnamon, CAO/Clerk Township of Chatsworth 316837 Highway 6 R.R. #1 Chatsworth, Ontario N0H 1G0 *Sent via E-mail
RE: Zoning By-law Amendment Z01/2019 Lot 56, Concession 2 EGR (603179 and 603189 Lime Kiln Road) Township of Chatsworth Applicant/Owner: Linda and Melville Woods
Dear Ms. Sinnamon,
This correspondence is in response to the above noted application. We have had an opportunity to review the application in relation to the Provincial Policy Statement (PPS) and the County of Grey Official Plan (OP). We offer the following comments.
The purpose of the Zoning By-law Amendment is to amend the ‘A1’ (Rural) zoning of the subject lands to allow for the existing secondary dwelling (mobile home with addition) to be replaced with a permanent detached dwelling in approximately the same location. An amendment is required because the proposal does not conform to the locational criteria for secondary dwellings. A second dwelling is permitted on this property, however the Zoning By-law requires this structure to be located within 50 metres of the principle dwelling and share the same driveway.
Schedule A of the OP designates the subject lands as ‘Rural’. Section 2.3.2 (1) of the OP states,
The Rural designation on Schedule A shall mean that the predominant use of the lands shall be for agriculture and forestry and uses connected with the conservation of water, soil, wildlife and other natural resources. In addition to the uses permitted under Section 2.1.2 (1) of this Plan, other uses also permitted within the Rural designation shall include low density non-farm residential, garden suites, small scale commercial and industrial uses, institutional and resource based recreational uses, sand and/or gravel operations.
Grey County: Colour It Your Way Page 2 May 27th, 2019
The subject application conforms to the above noted policy, County planning staff have no concerns.
Schedule B of the OP identifies the Aggregate Resource Area designation on the eastern portion of the parcel. Section 2.3.3 of the OP states,
On areas identified as an Aggregate Resource Area on Schedule B to this Plan, as well as within 300 metres of areas identified as Mineral Resource Extraction on Schedule B, non-farm development (other than passive open space uses) shall only be permitted where it has been demonstrated that the proposed land use or development would not significantly preclude or hinder future aggregate extraction, or represent an incompatible land use.
Development already exists on the subject property, therefore impact to the Aggregate Resource Area already exists. County planning staff have no further concerns.
Appendix B indicates that the subject property contains ‘Significant Woodlands’. Section 2.8.4(1) of the OP states,
No development or site alteration may occur within Significant Woodlands or their adjacent lands unless it has been demonstrated through an Environmental Impact Study, as per section 2.8.7 of this Plan, that there will be no negative impacts on the natural features or their ecological functions.
Further the proposed development will be located outside the Significant Woodlands, therefore County planning staff have no concerns.
County planning staff previously made reference to section 2.3.3(1) (b) of the OP which outlines the need to comply with the MDS formulae when developing on property located near livestock facilities. The County would continue to recommend that the MDS formulae be met.
Section 5.3 of the OP, along with section 1.6.6 of the PPS speak to ensuring new development can be adequately serviced with water and sewer, or on-site private services. Prior to development on the subject property, it shall be ensured adequate servicing can be provided.
Provided that MDS can be met, County planning staff have no further concerns.
The County requests notice of any decision rendered with respect to this application.
If you wish to discuss this matter further, please do not hesitate to contact me.
Yours truly,
Grey County: Colour It Your Way Page 3 May 27th, 2019
Hiba Hussain Planner (519) 372-0219 ext. 1233 [email protected] www.grey.ca
Grey County: Colour It Your Way 1078 Bruce Road 12, P.O. Box 150, Formosa ON Canada N0G 1W0 Tel 519-367-3040, Fax 519-367-3041, [email protected], www.svca.on.ca
SENT ELECTRONICALLY ([email protected])
May 22, 2018
Township of Chatsworth 316837 Highway 6 RR#1 Chatsworth, ON N0H 1G0
ATTENTION: Patty Sinnamon, CAO/Clerk
Dear Ms. Sinnamon,
RE: Proposed Zoning By-law Amendment Z01/2019 603179 and 603189 Lime Kiln Road Roll No. 420436000412300 Lot 56, Concession 2 EGR Geographic Township of Holland Township of Chatsworth ______(Woods)
Saugeen Valley Conservation Authority (SVCA) staff has reviewed this application in accordance with the SVCA’s mandate, the Environmental Planning and Regulations Policies Manual, Approved May 16, 2017, and the Memorandum of Agreement between the SVCA and the Township of Chatsworth relating to plan review. The purpose of this is application is to amend the ‘A1’ (Rural) zoning of the subject lands to allow for the existing secondary dwelling (mobile home with addition) to be replaced with a permanent dwelling in approximately the same location. An amendment is required because the proposal does not conform to the locational criteria for secondary dwellings. A second dwelling is permitted on this property, however, the Zoning By-law requires this structure to be located within 50 metres of the principal dwelling and share the same driveway. Based on our review of the application, SVCA staff finds the proposed zoning by-law amendment acceptable. Please refer to the comments below for more information.
Natural Hazards
The subject property is not affected by any natural hazard feature.
Natural Heritage
In the opinion of SVCA staff, the significant natural heritage features affecting the subject property are Significant Woodlands and their adjacent lands, and potentially Significant Wildlife Habitat. SVCA mapping also shows a wetland is located on the northwest corner of the subject property.
Watershed Member Municipalities Municipality of Arran-Elderslie, Municipality of Brockton, Township of Chatsworth, Municipality of Grey Highlands, Town of Hanover, Township of Howick, Municipality of Morris-Turnberry, Municipality of South Bruce, Township of Huron-Kinloss, Municipality of Kincardine, Town of Minto, Township of Wellington North, Town of Saugeen Shores, Township of Southgate, Municipality of West Grey
Township of Chatsworth Zoning By-law Amendment Z01/2019 May 22, 2018 Page 2 of 3
Significant Woodlands
Appendix B of the Grey County Official Plan (OP) shows the property features Significant Woodland plus 50 metres adjacent lands (as per s. 6.19 of OP). Section 2.8.4, Significant Woodland policies of the County OP does not support development in significant woodlands or on adjacent lands to the woodland unless it has been demonstrated through an Environmental Impact Study (EIS) that there will be no negative impacts on the natural feature or its ecological functions. However, it is SVCA staff’s recommendation that an EIS should not be required to support this application as the proposed development is existing and is located outside the Significant Woodland and its adjacent lands.
Significant Wildlife Habitat
While there is no County-wide mapping of Significant Wildlife Habitat (SWH), it has come to the attention of SVCA staff that SWH may be located on and/or adjacent to the property. The Grey County OP states in part that development and site alteration shall not be permitted within SWH, unless it has been demonstrated that there will be no negative impacts to the habitat or its ecological functions. However, it is SVCA staff’s recommendation that an EIS should not be required to support this application as the proposed use is existing and will be located in approximately the same location as the existing structure. As such, no additional impact to SWH, if any, is anticipated.
Wetlands
SVCA mapping shows there is a wetland located on the northwest corner of the subject property. However, this wetland is not identified in Appendix B as “Other Wetlands”. None-the-less, the proposed development is far removed (outside adjacent lands) from the wetland and will not impact the wetland or it’s ecological function, which is in general conformance with section 2.8.6 (6) and 2.8.6 (7) of the County’s ‘Natural Function’ policies.
SVCA Regulation
Please be advised that a portion of the property may be subject to the SVCA’s Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation (Ontario Regulation 169/06, as amended). This Regulation is in accordance with Section 28 of the Conservation Authorities Act, R.S.O, 1990, Chap. C. 27, and requires that a person obtain the written permission of the SVCA prior to any “development” in a Regulated Area or alteration to a wetland or watercourse.
“Development” and Alteration
Subsection 28(25) of the Conservation Authorities Act defines “development” as:
a) the construction, reconstruction, erection or placing of a building or structure of any kind; b) any change to a building or structure that would have the effect of altering the use or potential use of the building or structure, increasing the size of the building or structure or increasing the number of dwelling units in the building or structure; c) site grading; or, d) the temporary or permanent placing, dumping or removal of any material, originating on the site or elsewhere.
Township of Chatsworth Zoning By-law Amendment Z01/2019 May 22, 2018 Page 3 of 3
And;
According to Section 5 of Ontario Regulation 169/06, as amended, alteration generally includes the straightening, diverting or interference in any way with a river, creek, stream or watercourse, or the changing or interfering in any way with a wetland.
Based on our review of SVCA mapping, it appears a SVCA ‘unevaluated wetland’ may be located on the northwest corner of the subject property. Wetlands plus 30 metres adjacent to wetlands are SVCA regulated areas, subject to O. Reg 169/06. However, the proposed new dwelling is not located within the SVCA regulated area and does not require SVCA permission prior to construction.
Conclusion
All of the plan review functions listed in the Agreement have been assessed with respect to this application. The proposed zoning by-law amendment is acceptable to SVCA staff.
We trust this information is helpful. Should questions arise, please do not hesitate to contact this office.
Sincerely,
Brandi Walter Environmental Planning Coordinator Saugeen Conservation
BW/ cc: Ron Davidson, Planner, Township of Chatsworth (via email) Diana Rae, SVCA Member (via email) Nicole Martin, Secretary-Treasurer Committee of Adjustments, Twp. of Chatsworth (via email)
n ma rt¡ n @chatsworth.ca
From: Chris Hachey
Your File:ZO1l2O19 Our File: Chatsworth Municipality
Ms. Martin,
The Historic Saugeen Métis (HSM) Lands, Resources and Consultation Department has reviewed the relevant documents and have no objection or opposition to the proposed development, land re-designation, zoning, land severance, Official plan and/or Zoning By-law Amendments.
Thank you for the opportunity to review this matter.
Regards,
Chris Hachey
Assistant Coordinator, Lands, Resources and Consultation
Historic Saugeen Métis 204 Hígh Street Southampton, Ontario, N0H 210 Telephone: (5 19) 483-4000 Fax: (519) 483-4002 Email : hsmasstl [email protected]
This message is intended for the addressees only. lt may contain confidentíal or privileged ínformation. No rights to privilege have been waived. Any copying, retransmíttal, takíng of action in reliance on, or other use of the information in this communication by persons other than the intended recipíents(s) ís prohíbited. lf you have received this message in error, please reply to the sender by e-mail and delete or destroy all copies of thís message. nmaÉ[email protected]
Subject: FW: Township of Chatsworth Zoning bylaw Amendment Application Z:01 2019
From: Val erie Manni ng
HiNícole
Review oftax account, they are in good standing. Only show one 911number.
Thanks Val
Valerie Manning Treasurer Township of Chatsworth 316837 Highway 6, RRl Chatsworth, Ontario NOH 1G0
5L9-794-32328xt. t22 Fax:519-794-M99 'lürf;!,Ör'(' , Lt TOWNSHIP OF Ghatsworlh Neighbours by Nature
316837 Highway 6, RR 1 Chatsworth, Ontario N0H 1G0 Telephone 519-794-3232 - Fax 519-794-4499
Department Review
X Fire Department Water Department _ Building/Septic Department __ Roads
Owner: Linda and Melville Woods
Applicant: John Woods
File No.: Z01/2019
Description: Lot 56, Concession 2 EGR, Geographic Township of Holland, Township of Chatsworth
Address: 603179 and 603189 Lime Kiln Road
Assessment Roll No.: 4204360004123000000
Comments: ______No_concerns______
___Mike_Givens______Staff Name
______06/05/2019______Signature Date \w;!,Òr'(, . 316837 Highway 6, RR 1 TOWNSHIP OF Chatsworth, Ontario NOH 1G0 Chalsworlh Telephone 519-794-3232 - Fax 519-794-499 Neighbours by Nature
Department Review
Fire Department Water Department X Build i ng/Septic Department X Roads
Owner: Linda and Melville Woods
Applicant: John Woods
File No.: 20112019
Description: Lot 56, Concession 2 EG R, Geographic Township of Holland, Township of Chatsworth
Address: 603179 and 603189 Lime Kiln Road
Assessment Roll No.: 4204360004123000000
Bt^; toi^.5 Wrnn ü)c2r-{e Þ \3€. e(a.!^tÉr,f¡) þø 1T{7í ¡têt S }rpe LL\ruGLL\trr\ f\¡"Df\^¡D 3€/r't'ca¡ +¡4rc¡n. Staffv'lqrr Namer'""'" ) (AlLa 7il, (/RAcl< %lø /4/q ^ Date l/ n ma rt¡n @ chatswo rth. ca
Subject: FW: Township of Chatsworth Zoning bylaw Amendment Application 201 2019
From: Jam íe Morgan
Just the entrance permít.
From : n m a rti n @ chatsworth. ca
Jamie, please check both entrances.
Attached please find information pertaining to the above noted applicatíon. Comments are requested by May 27, 2019. Should you require anything further, please contact the Townshíp. A paper copy of the enclosed will not be provided unless otherwíse arranged.
Thank you.
Nicole Martin Secretary-Treasurer Committee of Adjustments Planning/Building/Public Works Administratíve Assistant Township of Chatsworth 316837 Highway 6, RR1 Chatsworth, Ontario N0H 1G0
519-794-3232 Ext. 128 Fax:519-794-4499
; !'Ó"J' . TOWNSHIP OF Chalsworlh iw l.Jeitl h bo,,¡ r s L:y l.l ol r.r I c:
CONFIDENTIALITY NOTE: The information in this email is confidential and may be privileged, lf you are not the intended recipient, please notify the sender you received it in error and delete it from your computer. Please consider the environment before printing this message. Enbridge Gas update: Township of Chatsworth
June 2019
1 Enbridge Inc. - What we do We fuel quality of life for millions of people everyday
Liquids Pipelines Natural Gas Pipelines Renewable Power Gas Distribution
• 17,000 miles of crude & • 26,600 miles of natural gas • 23 renewable power • 3.7 million customer liquids pipelines pipelines generating facilities accounts • Transporting 2.9 million • Moving 22% of natural gas • 2,050 net megawatts of • Serving 500+ communities barrels/day consumed in the U.S. generating capacity across Ontario
2 Enbridge Gas Inc. Canada’s largest natural gas storage, transmission and distribution company
• We deliver the energy that enhances people’s quality of life. • Values Safety, Integrity, Respect. • Experience 170+ years of experience in safe and reliable service. • Distribution Business 12M people served, heating >75% of Ontario homes. • Dawn Storage Hub Canada’s largest and one of the top- Chatsworth 5 natural gas trading hubs in North America. • DSM Programs Saved customers ~19 billion cubic metres of natural gas. • Community Partnerships $6.6M in community-strengthening initiatives. Formed Jan. 1, 2019 from the amalgamation of Union Gas Limited and Enbridge Gas Distribution 3 Safety is our #1 Priority Above all else, we are always working to ensure the safety of our people, neighbours and the environment
In 2017 at Enbridge Inc… …completed 26,700+ pipeline inspections …invested C$1.95B in maintaining the fitness of our pipelines …staged 365 emergency response drills & events
Our pipelines are monitored 24 - 7 - 365
4 1. Owen Sound Reinforcement Project
5 Owen Sound Reinforcement Project Project purpose
• Reinforcing our Owen Sound Transmission System to ensure the region continues to have access to affordable and reliable natural gas • Meets an increase in demand on the existing system
6 Owen Sound Reinforcement Project Project details
• Reinforcing the existing Owen Sound Transmission system with a new 36km, 12-inch natural gas pipeline • Pipeline to be constructed in Chatsworth primarily in the gravel/grass interface of Concession Road 4 • Hundreds of temporary local jobs created, and sourcing local where possible • Increase in property taxes paid to Chatsworth of over $87,000 (est). • Because this is a transmission line, there are no individual connections to the line.
7 Owen Sound Reinforcement Project What we have done so far and what is happening now
• Information sessions in the local community • Consultation with Municipal staff, local interest groups, agencies, and Indigenous communities • Letter mailout to local community in April with project updates • 2019: • Construction of custody transfer station on Grey Road 25 (Chatsworth side) • Submit OEB application 2020: • If approved, construction of the pipeline project • Working with residents to ensure a smooth construction process • 2021: • Project clean-up activities 8 2. Community Expansion to McCullough Lake & Williamsford
9 Community Expansion Project purpose
• Expanding natural gas service to underserved rural areas • The cost of natural gas compared to other fuel sources is substantially lower • The Ontario government is proposing regulations to make the expansion of service to rural communities easier • 9 projects were recently brought forward for expansion
10 Community Expansion McCullough Lake and Williamsford
• At this time it is unclear what other projects may be possible and when they would move forward, but expansion to McCullough Lake and Williamsford will be considered. • Expansion depends on: • What the new regulations are • Whether the economics of the project make sense depending on the new regulations • Nothing is confirmed or committed to at this point, including streets that would be included • If expansion to Williamsford and McCullough Lake was to proceed, an application to the OEB would be required
11 We will keep you informed Owen Sound Reinforcement and Community Expansion
• Regardless of the outcome for both separate projects, we will keep you informed with updates as more information is available. • We will keep the community informed as well, as we always have.
12 Enbridge Gas update: Township of Chatsworth Questions?
Q&A
13 THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
BY-LAW NUMBER 2019-42
BEING a By-law to authorize the Mayor and Clerk to execute an Agreement of Purchase and Sale with the Holland Centre/Williamsford & District Lions Club
WHEREAS the Corporation of the Township of Chatsworth deems it desirable to purchase land for municipal purposes from the Holland Centre/Williamsford & District Lions Club;
NOW THEREFORE the Council of the Corporation of the Township of Chatsworth hereby enacts as follows:
1. That the Mayor and CAO Clerk are hereby authorized and directed to execute an Agreement of Purchase and Sale between The Corporation of the Township of Chatsworth and the Holland Centre/Williamsford & District Lions Club, being 680208 30 Sideroad, attached hereto as Schedule “A” and forming part of this By-law.
2. That the Mayor and Clerk be authorized to execute all ancillary documentation thereto as may be necessary to complete the transaction.
3. This By-law shall come into full force and effect upon the final passing thereof.
Read a first and second time this 5th day of June, 2019.
Read a third time and finally passed this 5th day of June, 2019.
______Mayor Scott Mackey
______CAO Clerk, Patty Sinnamon
Agreement of Purchase Form 100 ORE/ftflüÊ,ins and Sale for use in the Province of Ontario
This Agreement of Purchase and Sale dated this...... day of June, 2019
BUYER.'..,...... The Corporation of th_e Township of Chatsworth...... agrees to purchase (Full legal names of all Buyers) SELLER, ....Holland CentreM/illiamsford & District Lions Bruc""""' """iÉüriräöäi;;atlå,,r8lTßHi'n REAL PROPERTY: 4ddress...... 68028 30 Sideroad fronting on the ...... side
0f...... in the ...... Township of Chatsworth (Formerly Township of Holland) ...
and having a frontage of ,...... 75.9 feet.... more or less by a depth of ...... 219.12 feet
more or less and legally described asPart of Lot 36, Plan 126 being more particularly described as Parts 1 and 2, plan
16R-8645, in the former Township of Holland, now in the Township of Chatsworth, County of
Grey...... (the "property").
It is acknowledged and agreed that the purchaser shall be responsible for all legal costs to complete this transaction.
It is further acknowledged that the Lions Club shall have use of the facility on the first and third Mondays for meetings and one additional date for their Steak Night in each of May and October until the facility is in good condition for such events and/or the facility becomes unusable.
PURCHASE PRIGE: Ten Thousand x¡
DEPOSIT: Buyer submits ...... the sum of $1.00 Doilars (CDN$)......
,'Deposit by negotiable chegue payable 1o...... Holder', to be held in trust pending completion or other termination of this Agreement and to be credited toward the Purchase price on completion. For the purposes of this Agreement, "Upon Acceptance" shall mean that the Buyer is required to deliver the deposit to the Deposit Holder within 24 hours of the acceptance of this Agreement. The parties to this Agreement hereby acknowledge that, unless otherwise provided for in this Agreement, the Deposit Holder shall place the dãposít in trust in the Deposit Holder's non-interest bearíng Real Estate Trust Account and no interest shall be earned, received or paid on the deposit. Buyer agrees to pay the balance as more particularly set out in Schedute A attached.
SCHEDUTE(S)A attached heretoform(s) part of thisAgreement. 1. IRREVOGABILITY: Thip Offer s,hall be irrevocable by ...... Sel|er...... until .....4:00 p.m. on tn" 2+tn6 day or fu^J ...... 2o1e...... , if not accepted, this Offer shall be null and void and the deposit shall be returned to"Í,ilitrïåi'time, the Buyer in fullwithout interest. 2 GOItIPLETION DATE'ThísAgreementshallbecompletedbynolaterthan6:00p.m.onthe28th day of ...... June, 201 9...... Upon completion, vacant possession of the property shall be given to the Buyer unless otherwise provided for in this Agreement. 3
4 ngr€em€f,t @.Anynoticerelatingheretoorprovidedforhereinshallbeinwriting.lnadditiontoanyprovision contained herein and in anySchedule hereto, this offer, any counter-offer, notice of acceptancethereof or any notice to be given or received pursuant to this Aoreement or anv Schedule heret
4. CHATTELS INGLUDED:...... none
6. HST: lf this transaction is subject to Harmonized Sales Tax (H.S.T.), then such tax shall be ...... inc|uded...... (included in/in addition to) the Purchase Price. lf this transaction is not subject to H.S.T., Seller agrees to certify on or before closing, that the transaction is not subject to H.S.T. 8. TITLE SEARGH: Buyer shall be allowed until 6:00 p.m. on the .....4th day of August , 2017.., (Requisition Date) to examine the title to the Property at Buyefs own expense and until the earlier of: (i) thirty days from the later of the Requisition Date or the date on which the conditions in this Agreement are fulfilled or otheruise waived or; (ii) five days prior to completion, to satisfy Buyer that there are no outstanding work orders or deficiency notices affecting the Property, and that its present use (...... farmland...... ,...... ) may be lavufully continued and that the principal building may be insured against risk of fire. Seller hereby consents to the municipality or other governmental agencies releasing to Buyer details of all outstanding work orders and deficiency notices affecting the property, and Seller agrees to execute and deliver such further authorizations in this regard as Buyer may reasonably require. 9. FUTURE USE: Seller and Buyer agree that there is no representation or wananty of any kind that the future intended use of the property by Buyer is or will be lawful except as may be specifically provided for in this Agreement. 10. TITLE: Provided that the title to the property is good and free from all registered restrictions, charges, liens, and encumbrances except as otherwise specifically provided in this Agreement and save and except for (a) any registered restrictions or covenants that run with the land providing that such are complied with; (b) any registered municipal agreements and registered agreements with publicly regulated utilities providing such have been complied with, or security has been posted to ensure compliance and completion, as evidenced by a letterfrom the relevant municipality or regulated utility; (c) any minor easements for the supply of domestic utility or telephone services to the propefty or adjacent properties; and (d) any easements for drainage, storm or sanitary sewers, public utility lines, telephone lines, cable television lines or other services which do not materially affect the use of the property. lf within the specified times referred to in paragraph I any valid objection to title or to any outstanding work order or deficiency notice, or to the fact the said present use may not lawfully be continued, or that the principal building may not be insured against risk of fire is made in writing to Seller and which Seller is unable or unwilling to remove, remedy or satisfy or obtain insurance save and except against risk of fire (Title lnsurance) in favour of the Buyer and any mortgagee, (with all related costs at the expense of the Seller), and which Buyer will not waive, this Agreement notwithstanding any intermediate acts or negotiations in respect of such objections, shall be at an end and all monies paid shall be returned without interest or deduction and Seller, Listing Brokerage and C o-operating Brokerage shall not be liable for any costs or damages. Save as to any valid objection so made by such day and except for any objection going to the root of the title, Buyer shall be conclusively deemed to have accepted Seller's title to the property. 11. CIOSINC ARRANGEMENTS: Where each the Seller and Buyer retain a lawyer to complete the Agreement of Purchase and Sale of the Property, and where the transaction will be completed by electronic registration pursuant to Part lll of the Land Registration Reform Act, R.S.O. 1990, Chapter L4 and the Electronic Registration Act, S.O. 1991, Chapter 44, and any amendments thereto, the Seller and Buyer acknowledge and agree that the exchange of closing funds, non-registrable documents and other items (the "Requisite Deliveries') and the release thereof to the Seller and Buyer will (a) not occur at the same time as the registration of the transfer/deed (and any other documents intended to be registered in connection with the completion of this transaction) and (b) be subject to conditions whereby the lawye(s) receiving any of the Requisite Deliverieswill be required to hold same in trust and not release same except in accordance with the terms of a document registration agreement between the said lawyers. The Seller and Buyer inevocably instruct the said lawyers to be bound by the document registration agreement which is recommended from time to time by the Law Society of Upper Canada. Unless otherwise agreed to by the lawyers, such exchange of the Requisite Deliveries will occur in the applicable Land Titles Offìce or such other location agreeable to both lawyers.
12. DOGUMENTS AND DISGHARGE: Buyer shall not call for the production of any title deed, abstract, survey or other evidence of title to the property except such as are in the possession or control of Seller. lf requested by Buyer, Seller will deliver any sketch or survey of the property within Seller's control to Buyer as soon as possible and prior to the Requisition Date. lf a discharge of any Charge/Mortgage held by a corporation incorporated pursuant to the Trust And Loan Companies Act (Canada), Chartered Bank, Trust Company, Credit Union, Caisse Populaire or lnsurance Company and which is not to be assumedbyBuyeroncompletion,isnotavailableinregistrableformoncompletion,Buyeragrees toacceptSeller'slawyer's personal undertaking to obtain, out of the dosing funds, a discharge in registrable form and to reg¡ster same, or æuse same to be registered, on title within a reasonable period of time after completion, provided that on or before completion Seller shall provide to Buyer a mortgage statement prepared by the mortgagee setting out the balance required to obtain the discharge, and, where a real-time electronic cleared funds transfer system is not being used, a diredion executed by Seller directing payment to the mortgagee of the amount required to obtain the discharge out of the balance due on completion. 13. INSPEGTION: Buyer acknowledges having had the opportunity to inspect the property and understands that upon acceptance of thís Offer there shall be a binding agreement of purchase and sale between Buyer and Seller. The Buyer acknowledges having the opportunit¡lto include a requirement fora propefi inspection report in this Agreement and agrees that except as may be specificall¡l provided for in this Agreement, the Buyer will not be obtaiñing a property inspection or property inspection report regarding the propertyr. 14. INSURANGE: All buildings on the property and all other things being purchased shall be and remain until completion at the risk of Seller. Pending completion, Seller shall hold all insurance policies, if any, and the proceeds thereof in trust for the parties as their interests may appear and in the event of substantial damage, Buyer may either terminate this Agreement and have all monies paid returned without interest or deduction or else take the proceeds of any insurance and complete the purchase. No insurance shall be transferred on completion. lf Seller is taking back a Charge/Mortgage, or Buyer is assuming a Charge/Mortgage, Buyer shall supply Seller with reasonable evidence of adequate insurance to protect Sellel,s or other mortgagee's interest on completion. 15. PLANNING ACT: This Agreement shall be effective to create an intere$ in the property only if Seller complies with the subdivision control provisions of the Planning Act by completion and Sellercovenantsto proceed diligently at his expense to obtain any necessary consent by completion. 1ê DOGUMENT PREPARATION: The Transfer/Deed shall, save for the Land Transfer Tax Affidavit, be prepared in registrable form at the expense of Buyer , ex eentain the statements eentemplated þy Se€tien 50(22) ef the Planning A€t; R,S,O,1990. 17. RESIDENGY: Buyer shall be credited towards the Purchase Price with the amount, if any, necessary for Buyer to pay to the Minister of National Revenue to satisfy Buyer's liability in respect of tax payable by Seller under the non-residency provisions of the lncome Tax Act by reason of this sale. Buyer shall not claim such credit if Seller delivers on completion the prescribed certificate or a statutory declaration that Seller is not then a non-resident of Canada. 18. A¡TJUSTMENTS: Any rents, mortgage interest, realty taxes including local improvement rates and unmetered public or private utility charges and unmetered cost of fuel, as applicable, shall be apportioned and allowed to the day of completion, the day of completion itself to be apportioned to Buyer. 19. PROPERTYASSESSMENT:TheBuyerandSellerherebyacknowledgethattheProvinceofOntariohasimplemented currentvalue assessment and propertiesmay be re-assessed on an annualbasis. The Buyerand Selleragreethatno claim will be made against the Buyer or'Seller, or any Brokerage or Salesperson, for any changes in propertytax as a result of are-assessmentofthe property, saveand exceptany propertytaxesthataccrued priortothe completion ofthistransaction. 20. TIME LIMITS: Time shall in all respects be of the essence hereof provided that the tíme for doing or completing of any matter provided for herein may be extended or abridged by an agreement in writing signed by Seller and Buyer or by their respective lawyers who may be specifically authorized in that regard. 21. TENDER: Any tender of documents or money hereunder may be made upon Seller or Buyer or their respective lawyers on the day set for completion. Money may be tendered by bank draft or cheque certified by a Chartered Bank, Trust Company, Province of Ontario Savings Office, Credit Union or Caisse Populaire. 22. FAMILY LAW AGT: Sellerwanants that spousal consent is not necessary to this transadion underthe provisions of the Family Law Act, R.S.O.1990 unless Seller's spouse has executed the consent hereinafter provided. 23. LEGAL, ACGOUNT¡NG AND ENVIRONfUIENTAL ADVICE: The parties acknowledge that any information provided by the brokerage is not legal, tax or environmental advice. 24. CONSUMER REPORTS: The Buyer is hereby notified that a consumer report containing credit and/ or personal information maybe referred to in connection with this transaction
25. AGREEilENTINWRITING: lfthereisconflictordiscrepancybetweenanyprovisionaddedtothisAgreement(ncluding anySchedule attached hereto) and any provision inthe standard pre-set portion hereof,the added provisionshallsupersede thé standard pre-set provisiontothe extentofsuch conflictordiscrepancy. ThisAgreementincluding anySchedule attached hereto,shallconstitutetheentireAgreementbetweenBuyerandSeller. Thereisnorepresentation,warranty,collateralagreement orcondition, which affectsthisAgreementotherthan as expressed herein. Forthe purposesofthisAgreement, 26. Sellermeans vendor and Buyer means purchaser. This Agreement shall be read with all changes of gender or number required bythe context. 27. TImEANDDATE:AnyreferencetoatimeanddateinthisAgreementshallmeanthetimeanddatewherethepropedyislocated
SUCCESSORS AND ASSIGNS: The heirs, executors, administrators, successors and assigns of the undersigned are bound by the terms herein. SIGNED, SEALED AND DELIVERED in the presence of: lN WITNESS whereof I have hereunto set my hand and Iseal: I(Seat) €eaD D, SEALED AND DELIVERED in the presence of: hereunto set my hand and seal: J oor@la./a!?. . oorr..d.l r-nrav Ã.¡1
GON FIRilIATION OF ACCEPTANCE Notwithstanding anything contained herein fte contrary, I confirmthisAgreementwifi all changes both typed and written was finally accepted by all parties at.
i THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
BY-LAW NUMBER 2019-43
BEING a By-law to authorize the Mayor and Clerk to execute a Grant Agreement between the Corporation of the Township of Chatsworth and Federation of Canadian Municipalities
WHEREAS The Corporation of the Township of Chatsworth has been approved for funding from the Federation of Canadian Municipalities under the Municipal Asset Management Program;
AND WHEREAS a condition of the funding is the requirement to enter into a Grant Agreement.
NOW THEREFORE the Council of the Corporation of the Township of Chatsworth hereby enacts as follows:
1. That the Mayor and CAO Clerk are hereby authorized and directed to execute an Grant Agreement between The Corporation of the Township of Chatsworth and Federation of Canadian Municipalities, attached hereto as Schedule “A” and forming part of this By-law.
2. This By-law shall come into full force and effect upon the final passing thereof.
Read a first and second time this 5th day of June, 2019.
Read a third time and finally passed this 5th day of June, 2019.
______Mayor Scott Mackey
______CAO Clerk, Patty Sinnamon
GRANT AGREEMENT
THIS AGREEMENT is effective as of the date of last signature on the signature page.
BETWEEN:
THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH (herein called “Recipient”) -and-
FEDERATION OF CANADIAN MUNICIPALITIES (herein called “FCM”)
WHEREAS:
(a) the Government of Canada and FCM have established the Municipal Asset Management Program (herein called MAMP);
(b) the Government of Canada has funded the Municipal Asset Management Program, which is being administered by FCM;
(c) FCM has agreed to provide the Recipient with a grant for use by the Recipient solely for the project described in this Agreement; and
(d) this Agreement contains the terms for the administration and remittance of the grant by FCM to the Recipient and the use of the grant by the Recipient.
NOW THEREFORE, the Parties hereby agree as follows:
ARTICLE 1 DEFINITIONS AND SCHEDULES
1.01 Definitions. Whenever used in this Agreement and unless the context otherwise requires, the following terms have the following meanings:
“Agreement” means this agreement, including all schedules, and all amendments or restatements as permitted;
“Business Day” means any day other than a Saturday, Sunday or statutory holidays in the Province of Ontario;
“Claim” has the meaning ascribed thereto in Section 13.01 of this Agreement;
“Confidential Information” has the meaning ascribed thereto in Section 11.01 of this Agreement.
“Eligible Activities” means any reasonable activities necessary to complete the Project as described in Part 2 of Schedule A attached hereto.
“Eligible Expenditure Date” has the meaning ascribed thereto in Part 4 of Schedule C attached hereto;
“Eligible Expenditures” means those permitted expenditures described in Part 4 of Schedule C attached hereto, for which the Recipient may use the Grant;
“Grant” means the grant set forth in Article 2;
“Grant Amount” means the amount to be disbursed by FCM on account of the Grant up to the maximum amount set forth in Part 1 of Schedule B attached hereto;
“Indemnified Parties” has the meaning ascribed thereto in Section 13.01 of this Agreement;
“Parties” means FCM and the Recipient, and “Party” refers to any one of them;
“Project” means the project described in Part 2 of Schedule A attached hereto;
“Project End Date” has the meaning ascribed thereto in Part 2 of Schedule A attached hereto; and
“Project Start Date” has the meaning ascribed thereto in Part 2 of Schedule A attached hereto;
“Receiving Party” has the meaning ascribed thereto in Section 11.01 of this Agreement.
1.02 Schedules. The following annexed Schedules form part of this Agreement and the Parties shall comply with all terms and conditions set-out therein:
Schedule A: Part 1: Conditions of Contribution Part 2: Description of Project, Statement of Work and Project Expenditures Part 3: Reporting Requirements and Project Deliverables
Schedule B: Part 1: Grant Amount Part 2: Particulars of the Sources of Funding Part 3: Payment Schedule/Period of Funding
Schedule C: Part 1: Request for Contribution, Letter of Attestation and Expense Claim Part 2: Completion Report Templates Part 3: Accepted Practices Part 4: Eligible Expenditures
Schedule D: Contact Information
ARTICLE 2 THE GRANT
2.01 Grant Purpose. FCM is providing the Grant to the Recipient for the sole purpose of assisting the Recipient in the performance of the Project, as described in Part 2 of Schedule A attached hereto.
2.02 Grant Amount. Subject to and in accordance with the terms and conditions of this Agreement and in reliance upon the representations, warranties and covenants of the Recipient hereinafter set forth, FCM agrees to contribute towards the Eligible Expenditures, the Grant Amount, as more particularly described in Part 1 of Schedule B attached hereto.
2.03 Disbursement of Grant.
(a) FCM shall disburse the Grant in accordance with Part 3 of Schedule B attached hereto.
(b) No portion of the Grant shall be disbursed by FCM without it first receiving from the Recipient a completed Request for Contribution in accordance with Part 1 of Schedule C attached hereto.
(c) Provided that the Conditions of Contribution set-out in Part 1 of Schedule A attached hereto are satisfied, the Recipient may request the Grant by delivering to FCM the appropriate Request for Contribution in accordance with Part 1 of Schedule C attached hereto at least
30 days before the requested date of disbursement; the requested date of disbursement may be delayed if the Request for Contribution delivered by the Recipient to FCM is not, in FCM’s sole discretion, satisfactory and revisions or supplemental documentation are required.
2.04 Term. This Agreement shall continue in force until FCM has received and notified the Recipient of its satisfaction with all reports required to be completed by the Recipient in accordance with the terms and conditions of this Agreement, or until the Agreement has been terminated in accordance with Section 12.01, whichever shall first occur.
ARTICLE 3 CONDITIONS OF CONTRIBUTION
3.01 Conditions of Contribution. Subject to Section 2.03, the obligation of FCM to disburse the Grant to the Recipient is conditional upon the Recipient satisfying the conditions set-out in Part 1 of Schedule A attached hereto, to the satisfaction of FCM.
ARTICLE 4 REPRESENTATIONS AND WARRANTIES
4.01 Representations and Warranties. The Recipient represents and warrants that:
(a) it is duly established under the laws of the Province of Ontario and has the legal power and authority to enter into, and perform its obligations under this Agreement and the Project;
(b) this Agreement has been duly authorized and executed by it and constitutes a valid and binding obligation of it, enforceable against it in accordance with its terms;
(c) neither the making of this Agreement nor the compliance with its terms and the terms of the Project will conflict with or result in the breach of any of the terms, conditions or provisions of, or constitute a default under any indenture, debenture, agreement or other instrument or arrangement to which the Recipient is a party or by which it is bound, or violate any of the terms or provisions of the Recipient’s constating documents or any license, approval, consent, judgment, decree or order or any statute, rule or regulation applicable to the Recipient;
(d) no litigation, arbitration or administrative proceedings are current or pending or have been threatened, and so far as the Recipient is aware no claim has been made, which is likely to have an adverse effect on its preparation and/or delivery of the Project or its compliance with its obligations under this Agreement; and
(e) it has the right to grant the license set out in Section 6.02 of this Agreement.
ARTICLE 5 COVENANTS
5.01 Affirmative Covenants. Unless FCM shall otherwise agree in writing, the Recipient covenants and agrees that it shall:
(a) use the Grant only for Eligible Activities relating to the Project;
(b) carry out the Project and conduct the activities thereof in compliance with all applicable laws and regulations and, without restricting the generality of the foregoing, in compliance with all labour, environmental, health and safety and human rights legislation applicable to the Project;
(c) carry out the Project with due diligence and efficiency and in accordance with sound engineering, scientific, financial and business practices;
(d) provide FCM with prompt notice of any:
(i) material change to the Project;
(ii) proposed change in the nature or scope of its legal status; or
(iii) act, event, litigation or administrative proceeding that does or may materially and adversely affect the Project or may materially and adversely affect the ability of the Recipient to perform its obligations under this Agreement or the Project.
5.02 Negative Covenants. Unless FCM shall otherwise agree in writing, the Recipient shall not:
(a) use the Grant for expenditures that are not Eligible Expenditures;
(b) for 5 years after the end date of this Agreement, sell, assign, transfer, lease, exchange or otherwise dispose of, or contract to sell, assign, transfer, lease, exchange or otherwise dispose of, any of the real or personal property, whether movable or immovable, acquired, purchased, constructed, rehabilitated or improved, in whole or in part, with the Grant (the “Assets”); if at any time within 5 years after the end date of this Agreement, the Recipient sells, assigns, transfers, leases, exchanges or otherwise disposes of any Asset other than to the Government of Canada, a local government, or with the Government of Canada’s consent, the Recipient may be required to pay back to FCM, at FCM’s sole discretion, all or a portion of the Grant that was disbursed by FCM to the Recipient.
ARTICLE 6 INTELLECTUAL PROPERTY
6.01 Intellectual Property. Copyright in all reports, documents and deliverables prepared in connection with this Agreement and listed in the Schedules of this Agreement by or on behalf of the Recipient (the “Recipient Documentation”) will be the exclusive property of, and all ownership rights shall vest in either the Recipient or, subject to the Recipient’s ability to grant the license set out in Section 6.02, a person or entity engaged to develop the Recipient Documentation on behalf of the Recipient.
6.02 License. The Recipient hereby grants to FCM an irrevocable, perpetual, worldwide, royalty-free, license, to use, publish, make improvements to, sub-license, translate and copy the Recipient Documentation. This license shall survive the expiration or termination of this Agreement.
ARTICLE 7 APPROPRIATIONS
7.01 Appropriations. Notwithstanding FCM’s obligation to make any payment under this Agreement, this obligation does not arise if, at the time when a payment under this Agreement becomes due, the Parliament of Canada has not passed an appropriation that is sufficient and constitutes lawful authority for the Government of Canada making the necessary payment to FCM for the project or program in relation to which the Grant is being provided. FCM may reduce, delay or terminate any payment under this Agreement in response to the reduction or delay of appropriations or departmental funding levels in respect of transfer payments, the project or program in relation to which the Grant is being provided, or otherwise, as evidenced by any appropriation act or the federal Crown's main or supplementary estimates expenditures. FCM will not be liable for any direct, indirect, consequential, exemplary or punitive damages, regardless of the form of action,
whether in contract, tort or otherwise, arising from any such reduction, delay or termination of funding.
ARTICLE 8 MEMBERS OF THE HOUSE OF COMMONS AND SENATE
8.01 No member of the House of Commons or the Senate of Canada will be admitted to any share or part of this Agreement, or to any benefit arising from it, that is not otherwise available to the general public. The Recipient will promptly inform FCM should it become aware of the existence of any such situation.
ARTICLE 9 NO BRIBES
9.01 The Recipient guarantees that no bribe, gift or other inducement has been paid, given, promised or offered to any person in order to obtain this Agreement. Similarly, no person has been employed to solicit or secure the Agreement upon any agreement for a commission, percentage, brokerage or contingent fee. The Recipient also guarantees that it has no financial interest in the business of any third party that would affect its objectivity in carrying out the Project.
ARTICLE 10 AUDIT AND ACCESS
10.01 Audit and Access.
(a) FCM reserves the right to undertake, at any time, at its expense, any audit of the records and accounts of the Recipient in relation to the Project. The Recipient agrees to ensure that prompt and timely corrective action is taken in response to any audit findings and recommendations conducted in accordance with this Agreement. The Recipient will submit to FCM in a timely manner, a report on follow-up actions taken to address recommendations and results of the audit.
(b) The Recipient shall maintain proper and accurate financial accounts and records, including but not limited to its contracts, invoices, statements, receipts, employee timesheets, and vouchers, in respect of the Project. The Recipient covenants and agrees that it shall keep all such books and records of the Project until March 31, 2031.
(c) Upon FCM’s request with reasonable prior notice thereto, the Recipient shall provide FCM and its designated representatives with reasonable and timely access to sites, facilities, and any documentation relating to the Project for the purposes of audit, inspection, monitoring, evaluation, and ensuring compliance with this Agreement, and permit FCM to communicate directly with, including the receipt of information from, its external auditors regarding its accounts and operations relating to the Project.
(d) The Government of Canada, the Auditor General of Canada, and their designated representatives, to the extent permitted by law, will at all times be permitted to inspect the terms and conditions of this Agreement and any records and accounts respecting the Project and will have reasonable and timely access to sites, facilities and any documentation relevant for the purpose of audit.
(e) The covenants, rights and obligations contained in this Article 10 shall survive the termination or expiry of this Agreement.
ARTICLE 11 CONFIDENTIALITY
11.01 Confidentiality.
(a) All processes, documents, data, plans, material, policies or information pertaining to either Party’s operations which is obtained by the other Party (“Receiving Party”) or furnished to the Receiving Party in connection with this Agreement and expressly identified as confidential thereby, including, without limitation, the terms of this Agreement, (“Confidential Information”) shall be maintained by the Receiving Party in strict confidence and shall not be disclosed to any person or entity for any reason or used by the Receiving Party except as necessary for it to perform its obligations hereunder.
(b) The limitations contained in this section shall not apply to (a) Confidential Information which is in the public domain at the time of disclosure; (b) Confidential Information that becomes part of the public domain after disclosure through no fault of the Receiving Party; (c) Confidential Information that the Receiving Party can prove was known by the Receiving Party at the time of disclosure; (d) Confidential Information that the Receiving Party can prove was supplied to the Receiving Party by a third party or was independently developed by the Receiving Party; or (e) Confidential Information required to be disclosed pursuant to judicial process.
ARTICLE 12 TERMINATION
12.01 Termination of the Agreement.
(a) FCM may terminate this Agreement:
(i) if the Recipient breaches any term or condition of this Agreement, and fails to remedy such breach upon the expiry of 15 Business Days’ written notice from FCM of such breach or, with respect to a breach that cannot be remedied within the 15 Business Day period, such longer period of time as FCM may reasonably provide the Recipient to remedy the breach, provided the Recipient has commenced to remedy the breach within the 15 Business Day period and is actively and diligently taking appropriate measures to remedy the breach;
(ii) if the Recipient becomes insolvent and/or proceedings have been commenced under any legislation or otherwise for its dissolution, liquidation or winding-up, or bankruptcy, insolvency or creditors’ arrangement proceedings have been commenced by or against the Recipient;
(iii) if, in FCM’s sole discretion, the Project cannot be completed as initially presented; and
(iv) if the Parliament of Canada fails to pass an appropriation that is sufficient and constitutes lawful authority for the Government of Canada making the necessary payment to FCM for the project or program in relation to which the Grant is being provided.
(b) Either Party may, on not less than 30 days’ prior written notice to the other Party, terminate this Agreement.
12.02 Effect of Termination. If this Agreement is terminated pursuant to Section 12.01, the Recipient may be:
(a) reimbursed for all or a portion of the expenses they have incurred in relation to the Project up to the effective date of termination; or
(b) required to pay back to FCM all or a portion of the Grant Amount that was disbursed by FCM to the Recipient prior to the effective date of termination;
as applicable, all subject to FCM’s sole discretion and satisfaction, taking into consideration out-of- pocket expenses incurred and results reported by the Recipient in connection with the Project.
ARTICLE 13 INDEMNITY
13.01 Indemnity. The Recipient hereby agrees to indemnify and hold harmless FCM and its officers, directors, employees and agents (collectively, the “Indemnified Parties”) from and against any and all liability, loss, costs, damages and expenses (including legal, expert and consultant fees), causes of action, actions, claims, demands, lawsuits or other proceedings (collectively, a “Claim”), by whomever made, sustained, incurred, brought or prosecuted, in any way arising out of or in connection with the Project or otherwise in connection with this Agreement, but only to the extent that such Claim arises out of or is in connection with the Recipient’s breach of this Agreement or is caused by the negligence or wilful misconduct of the Recipient in the performance of its obligations hereunder or otherwise in connection with the Project.
13.02 Intellectual Property Indemnity. Recipient shall defend or settle at its expense any claim or suit against FCM arising out of or in connection with an assertion that the Recipient Intellectual Property infringes any intellectual property right and Recipient shall indemnify and hold harmless FCM from damages, costs, and attorneys’ fees, if any, finally awarded in such suit or the amount of the settlement thereof; provided that (i) Recipient is promptly notified in writing of such claim or suit, and (ii) Recipient shall have the sole control of the defense and/or settlement thereof.
ARTICLE 14 MISCELLANEOUS PROVISIONS
14.01 Notice. Any notice, document or other communication required to be given under this Agreement shall be in writing and shall be sufficiently given if sent by personal delivery/courier, registered mail or email to the other Party at its address indicated in Schedule D attached hereto, or to such other address, email address or person that the Party designates in writing to the other Party. The notice shall be deemed to have been delivered on the day of personal delivery, on the day received by email (as evidenced by a transmission confirmation), or on the fifth day following mailing.
14.02 Relationship of the Parties. The relationship between the Recipient and FCM is, and shall at all times be and remain, essentially that of a recipient and a grantor, and this Agreement does not and shall not be deemed to create a joint venture, partnership, and fiduciary or agency relationship between the Parties for any purpose. Neither the Recipient, nor any of its personnel are engaged as an employee, servant or agent of FCM.
14.03 Public Announcements. The Recipient shall cooperate with FCM, who will lead the preparation and issuance of the public funding announcement for the Project and/or the coordination of a public announcement event attended by FCM and the Government of Canada. The Recipient will be informed of the process immediately after the signature of this Agreement. If any public statement or release is so required, the Recipient shall promptly inform FCM of upcoming promotional events related to the Project and allow FCM and the Government of Canada to participate in such media activities or events.
14.04 Project Branding. The Recipient shall recognize and state in an appropriate manner, as approved by FCM, the financial assistance offered by FCM concerning the Project and the contribution of the Government of Canada to FCM, as specified in Part 3 of Schedule C attached hereto. If requested by FCM, the Recipient shall have affixed, in content, form, location and manner acceptable to FCM, signage acknowledging the contribution of FCM and the Government of Canada to the Project. The
Recipient shall adhere to the policies regarding the use of graphic design elements and signage as specified in Part 3 of Schedule C attached hereto.
14.05 Entire Agreement. This Agreement constitutes the entire understanding between the Parties with respect to the subject matter hereof and supersedes all prior understandings, negotiations and discussions, whether written or oral. There are no conditions, covenants, agreements, understandings, representations, warranties or other provisions, express or implied, collateral, statutory or otherwise, relating to the subject matter hereof except as herein provided.
14.06 Survival. Except as otherwise provided herein, those sections of this Agreement which, by the nature of the rights or obligations set-out therein might reasonably be expected to survive any termination or expiry of this Agreement, shall survive any termination or expiry of this Agreement.
14.07 Amendments. No amendment of the Agreement will have any force or effect unless reduced to writing and signed by both Parties.
14.08 Assignment. The Recipient cannot assign this Agreement without the prior written consent of FCM.
14.09 Enurement. This Agreement shall enure to the benefit of, and shall be binding upon, the Parties and their respective, heirs, executors, administrators, successors and permitted assigns.
14.10 Governing Law. This Agreement shall be governed by and construed in accordance with the law of the Province of Ontario and the federal laws of Canada applicable therein.
14.11 Severability. Each of the binding provisions contained in this Agreement is distinct and severable. Any declaration by a court of competent jurisdiction of the invalidity or unenforceability of any binding provision or part of a binding provision will not affect the validity or enforceability of any other provision of this Agreement.
14.12 Waiver. No waiver of any provision of this Agreement shall be effective unless made in writing and signed by the waiving Party. The failure of any Party to require the performance of any term or obligation of this Agreement, or the waiver by any Party of any breach of this Agreement, shall not prevent any subsequent enforcement of such term or obligation or be deemed a waiver of any subsequent breach.
14.13 Counterparts. This Agreement may be executed and delivered (including by facsimile transmission or in protocol document format (“PDF”)) in one or more counterparts, each of which when executed shall be deemed to be an original but all of which taken together shall constitute one and the same agreement.
[SIGNATURE PAGE FOLLOWS]
IN WITNESS WHEREOF, the Parties hereto have executed and delivered this Agreement as of the date written below.
THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
Per: ______Name: Patty Sinnamon, CAO Clerk Title: Chief Administrative Officer Clerk
Date: ______
Per: ______Name: Title:
Date: ______
I/We have authority to bind the Recipient herein.
FEDERATION OF CANADIAN MUNICIPALITIES,
Per: ______Name: Bogdan Makuc Title: Program Director, MAMP
Date: ______
I have authority to bind FCM herein.
Contract Schedules MAMP – CORE GRANTS
Schedule A
Part 1 Conditions of Contribution
The obligation of FCM to disburse the Grant Amount is conditional upon the Recipient satisfying the following conditions, to the satisfaction of FCM:
Completed Request for Contribution in the form of Part 1 of Schedule C; Receipt and acceptance of Final Report, which is due within 30 days of Project end date, in accordance with the reporting template Part 2 of Schedule C; Receipt and acceptance of Evidence of Deliverables, as noted in the Final Report; Receipt and acceptance of Expense claim; Letter of Attestation for Expense Claim, including confirmation that all expenses claimed are Eligible Expenditures, in the format of Part 4 of Schedule C.
The Recipient acknowledges and agrees that, notwithstanding the foregoing conditions, FCM’s obligation to disburse the Grant Amount is subject to Article 7 of the Agreement.
Schedule A
Part 2 Description of Project, Statement of Work and Project Expenditures
The Recipient will undertake a Project in accordance with the phases, activities and/or milestones outlined in the below Statement of Work.
Project Number: MAMP 15964 – The Corporation of the Township of Chatsworth, Ontario Project Title: Asset Management Condition Assessment Initiative Project Sector: Asset Management (MAMP) Project Type: MAMP Projects
Project Start Date Project End Date 1 July 2018 25 May 2019
Project Description The 2016 Asset Management Plan for the Township of Chatsworth identified the need to improve the condition data for the assets managed by the Township. The Township will conduct condition and structural assessment for five municipal building and its road network.
MAMP 15964 (28 pages)
Activity Deliverable A set of documents confirming the results of the condition assessments completed:
1. Conduct Condition Condition and structural assessment reports for the recreation Assessments on 5 facilities and operations facilities.The reports will include the following considerations:architectural, structural, mechanical, electrical, civil and environmental. A set of documents confirming the results of the condition assessments completed:
Report on traffic counts on roadways to accurately quantify service delivery. 2. Data collection and Asset data for the asphalt roadways, including location (GIS condition assessments of 568 data) and pavement quality index data for each segment (surface km of the road network. distress, pavement roughness and structural adequacy). Sample extracts showing data collected for the roadways. Screenshots demonstrating the integration of the new data into the asset management software. Report quantifying road investments requirement to maintain desired service level.
Eligible Ineligible Total Activity Start date: End date: Expenditures Expenditures Expenditure ($) ($) ($)
Conduct Condition Assessments 1 July 2018 25 May 2019 on 5 facilities Request quotes for condition/structural assessments for $0.00 $0.00 $0.00 recreation and operations facilities Hire engineer to conduct condition/structural assessment $50,000.00 $0.00 $50,000.00 Activity 1 Subtotals $50,000.00 $0.00 $50,000.00 Data collection and condition assessments of 568 km of the 1 July 2018 25 May 2019 road network Request quotes for Roads Needs Study $0.00 $0.00 $0.00 Hire engineer to conduct a Roads Needs Study and traffic counts $25,000.00 $0.00 $25,000.00 Activity 2 Subtotals $25,000.00 $0.00 $25,000.00 Total Expenditures $75,000.00 $0.00 $75,000.00
Total Eligible Expenditures $75,000.00
MAMP 15964 (28 pages) Schedule A
Part 3 Reporting Requirements and Project Deliverables
The following report is to be provided to FCM at the completion of the Project. The format of the report is as provided in Part 2 of Schedule C.
Name of Report Due Date: Content The content and format of this report is provided in Final Report 25 June 2019 Schedule C, Part 2.
MAMP 15964 (28 pages) Schedule B
Part 1 Grant amount
Subject to the terms and conditions of this Agreement, FCM agrees to contribute towards the Eligible Expenditures an amount (the “Grant Amount”) that is equal to the lesser of:
the sum of fifty thousand dollars ($50,000.00); or
eighty percent (80.0%) of Eligible Expenditures;
Notwithstanding the foregoing, if the aggregate amount of funding received or to be received from all sources of funding, other than the Recipient, as described in Part 2 of Schedule B (all as determined and calculated by FCM) is greater than the total expenditures incurred by the Recipient in respect of the Project then FCM may reduce the Grant Amount to such amount as it deems appropriate, in its sole and absolute discretion.
Schedule B
Part 2 Particulars of the Sources of Funding
The funding sources for this initiative are outlined in the table below. Each funding source indicates the amount of funding and when the funding was confirmed or is expected to be confirmed.
Confirmed Date committed Amount % of total Funding source Description (Y/N) DD-MM-YYYY ($) budget FCM Grant Grant Y 27 June 2018 $50,000.00 66.7% Operating Township of Chatsworth Y 4 April 2018 $25,000.00 33.3% Budget Total funding: $75,000.00 100.0%
Budget total expenditures $75,000.00 Budget total Eligible Expenditures $75,000.00
Schedule B
Part 3 Payment Schedule/ Period of Funding
FCM will disburse the Grant Amount as determined in this table upon completion of activities, as evidenced by submission and acceptance by FCM of the Final Report and a Request for Contribution.
The Final Report and Request for Contribution must be submitted at least 30 days prior to the requested date of disbursement.
The Recipient must notify FCM in writing of any anticipated delays in this disbursement schedule. FCM reserves the right to adjust dates of disbursement or amounts subject to Article 7 of the Agreement.
MAMP 15964 (28 pages) Date of Report Forecast Date of Maximum Amount of Deliverable Submission Disbursement Disbursement Final Report 25 June 2019 25 July 2019 $50,000.00
Period of Funding:
The Period of Funding is defined as the period between Project Start Date and 30 days after the Project End Date as set out in Part 2 of Schedule A.
MAMP 15964 (28 pages) Schedule C
Part 1 Request for Contribution, Letter of Attestation and Expense Claim
[LETTERHEAD OF THE RECIPIENT]
[Address] [Date] Federation of Canadian Municipalities 24 Clarence Street Ottawa, Ontario K1N 5P3
Attention: Aymone Agossou Project Officer - MAMP
Ladies and Gentlemen:
Re: MAMP – no. 15964 Agreement between the Federation of Canadian Municipalities (as Trustee) and the The Corporation of the Township of Chatsworth (“Recipient”) (the “Agreement”)
I, [Instruction: insert the name of a person named in the Agreement], the [Instruction: insert the title], of the Recipient certify and confirm that the Recipient is requesting the Contribution and that the Recipient has satisfied each condition of contribution listed below. I understand that all information below must be submitted and accepted in order for FCM to be able to proceed to funds transfer.
I am attaching to this request for contribution all documents specified in Part 1 of Schedule A: Project Final Report, with all content specified in the template (Part 2 of Schedule C); and Letter of Attestation.
In addition, I have also attached the following documents: The Expense Claim; Updated statement of funding sources and amounts (Part 2 of Schedule B); A void cheque, for the bank account where the Recipient would like FCM to disburse the Contribution.
Signature:______Date:______
MAMP 15964 (28 pages) Schedule C
Letter of Attestation for Expense Claim
[LETTERHEAD OF THE RECIPIENT]
[Address] [Date]
TO: The Federation of Canadian Municipalities
This letter of attestation (the “Letter”) is issued pursuant to the Agreement #15964 (project number) dated ______(the “Agreement”) between the Federation of Canadian Municipalities (“FCM”) and The Corporation of the Township of Chatsworth (the “Recipient”), and in support of the expense claim submitted by the Recipient to FCM for reimbursement of expenses incurred and paid by the Recipient in relation to the Project (the “Expense Claim”).
All defined terms used in this Letter and not otherwise defined shall have the corresponding meaning in the Agreement.
I am an authorized officer of the Recipient and I hereby certify, in satisfaction of the terms and conditions of the Agreement, that:
i. All expenses claimed in the Expense Claim have been incurred and paid by the Recipient;
ii. All expenses claimed in the Expense Claim relate to the Project;
iii. All expenses claimed in the Expense Claim relate to Eligible Activities in compliance with the eligible activity requirements described in Part 4 of Schedule C to the Agreement; and
iv. All expenses claimed in the Expense Claim are Eligible Expenditures in compliance with the eligible expenditure requirements described in Part 4 of Schedule C to the Agreement.
v. All expenses claimed have been incurred during the Period of Funding.
______Name and title of authorized officer of Recipient
______Signature Date
MAMP 15964 (28 pages) Expense Claim
[LETTERHEAD OF THE RECIPIENT]
[Address] [Date]
Project Number MAMP 15964 Project Title Asset Management Condition Assessment Initiative
The following expenditures have been incurred from the period between XXXX and YYYY for the completion of the activities identified.
Activity Completed Total Budgeted Total Actual Total Actual Total Actual Expenditures ($) Eligible Ineligible Expenditures Net (as per Part 2 of Expenditures Expenditures of Tax Rebates Schedule A per Net of Tax Net of Tax per activity ($) activity) Rebates per Rebates per activity ($) activity ($) Conduct Condition Assessments on 5 facilities Data collection and condition assessments of 568 km of the road network Total Expenditure ($) $ $ $
Expenditures Incurred by Total Actual Eligible Total Actual Total Actual Expenditure Category Expenditures Net of Ineligible Expenditures Net (as per Part 4 of Schedule C) Tax Rebates ($) Expenditures Net of Tax Rebates ($) of Tax Rebates ($) Administrative and Overhead Expenditures Capital Expenditures Equipment Rental In-Kind N/A Training Professional and/or Technical Services Staff remuneration Supplies and Materials Travel and accommodation Total Expenditures Incurred $ $ $ ($)
MAMP 15964 (28 pages) Schedule C
Part 2 Completion Report Templates
FINAL REPORT FCM’s Municipal Asset Management Program (MAMP)
Project number (Pre-filled by MAMP)(Pre-filled by MAMP)
Project title (Pre-filled by MAMP)
Name of lead applicant (organization) (Pre-filled by MAMP)
Name of Authorized Officer (signatory)
Date
Note: If completing this form electronically, the boxes will expand to accommodate text. 1. Reporting on activities Completed? Activity Y/Partial/No Deliverable Title of submitted deliverable document 1. (Pre-filled by MAMP) Choose an item (Pre-filled by MAMP) 2. (Pre-filled by MAMP) Choose an item (Pre-filled by MAMP) 3. (Pre-filled by MAMP) Choose an item (Pre-filled by MAMP)
For any activities marked No or Partial above, please explain the deviation from the scope of work.
MAMP 15964 (28 pages) 2. Reporting on outcomes Conduct a final self-assessment using the Asset Management Readiness Scale. We recommend that you bring a cross-functional group of staff together to do this assessment. Referring to the Asset Management Readiness Scale, look at the outcome statements for each level. Identify which outcomes you have achieved. If you have completed all the outcomes for a particular level, you have completed that level. Based on your self-assessment, complete the table below.
Project Project Notes on progress made readiness level readiness level For each outcome area in which you made progress during the at start of at end of project, provide one sentence to describe the actions taken. Competency project project (level for which you (Note: these areas correspond with outcomes identified in the (as stated in have completed Asset Management Readiness Scale) application) all outcomes)
Policy and objectives 1. Policy and (Pre-filled by Choose a level Strategy and frameworks governance MAMP) Measurement and monitoring Cross-functional groups 2. People and (Pre-filled by Choose a level Accountability leadership MAMP) Resourcing and commitment Asset data 3. Data and (Pre-filled by Choose a level Performance data information MAMP) Financial data Documentation and 4. Planning and (Pre-filled by standardization decision- Choose a level MAMP) Asset investment plans making Budgets Training and development 5. Contribution to asset (Pre-filled by Knowledge sharing — internal Choose a level management MAMP) practice Knowledge sharing — external
Were there additional factors or programs — other than FCM project funding — that contributed to your project outcomes? If so, please provide a short description of any other important contributing factors.
MAMP 15964 (28 pages) 3. Identifying other outcomes
In addition to the outcomes described in the table above, please describe any other changes that occurred because of your project. Examples might include a change in interest in asset management, cost savings, a change in departmental budget priorities, and so on. For each additional change that you have observed, please answer the following questions: What change did you observe over the course of the project? What/who contributed to this change? How do you know this change has happened? Why is this change important? Other changes 1. 2. 3.
4. Lessons learned
What worked well? What would you recommend to other municipalities undertaking the same work? Please provide 1–3 lessons.
Lesson (one short statement) Description (provide any additional detail here) 1. 2. 3.
What would you do differently? If you were to do this project again, what would you change? Please provide 1–3 lessons.
Lesson (one short statement) Description (provide any additional detail here) 1. 2. 3.
Note: These lessons will be compiled and shared, without attribution, with other municipalities and practitioners to advance asset management knowledge.
MAMP 15964 (28 pages) 5. Resources Please list and describe any external human resources (i.e. organizations or personnel) that you worked with during the project.
How did you identify this Name of organization or organization or person person? Brief description of their contribution 1. 2. 3.
Please list and evaluate other key information sources, tools, templates, training materials, etc., that you used to assist your work during this project. Note: This list may be used to inform other municipalities and organizations of available information and resources.
How did you identify How useful was the Title of tool/resource this tool/resource? tool/resource? Description/comments 1. Choose an item 2. Choose an item 3. Choose an item 4. Choose an item 5. Choose an item
6. Reporting on budget
Please complete the final budget reporting template, found in Schedule C of your contract, including all eligible expenses, and submit it together with this final report. Please confirm whether either or both of the following statements are true: The actual expenditure for any activity in this project deviated by more than 15% from the budget presented in the application. Some of the expenditures included in the final budget report were used for activities marked as Partial or Not Completed in Question 1. If you ticked either of the above statements, please explain why your actual expenditures varied from the original activity budget. FCM staff may contact you for further details.
MAMP 15964 (28 pages) 7. Next steps
What are your next steps to improve your community’s asset management practices?
Do you need outside help to take this next step? Next step If so, what help do you need? 1. 2. 3.
8. Interest in knowledge sharing
Peer learning is a priority for FCM’s Municipal Asset Management Program (MAMP). Please indicate if you are interested in sharing your lessons through MAMP with peer municipalities and organizations.
Yes, we are interested in sharing our results and experiences at peer learning events. 9. Individuals involved in reporting
Please list the titles of the individuals that contributed to, or were consulted in, the completion of this report.
10. Comments (for FCM internal use) (optional)
FCM will continue to adapt and improve the MAMP program throughout its life cycle. We welcome all feedback about the program, or your experience, that might help us make it more useful in the future.
MAMP 15964 (28 pages) 11. Testimonials (for public use) (optional)
FCM and Infrastructure Canada would appreciate a testimonial as to the value that MAMP funding has provided. How has the Municipal Asset Management Program supported your municipality or organization in making better-informed infrastructure decisions? Why is this important for your community?
Yes, I give my permission to use the above statements publicly, with attribution to the municipality or organization.
Signature
By typing my name below and submitting this report, I am providing my signature and I certify that the above final report is complete and accurate in its entirety.
Signed by the Authorized Officer
MAMP 15964 (28 pages) Schedule C
Part 3 Accepted Practices
The Recipient shall incorporate the following language into the Final Plan or Final Study or Final Capital Project, as applicable, and the Final Completion Report, unless it has received written notice to the contrary from FCM:
“© 201X, The Corporation of the Township of Chatsworth. All Rights Reserved. The preparation of this [plan/ study/capital project] was carried out with assistance from the Government of Canada and the Federation of Canadian Municipalities. Notwithstanding this support, the views expressed are the personal views of the authors, and the Federation of Canadian Municipalities and the Government of Canada accept no responsibility for them.”
Schedule C
Part 4 Eligible Expenditures
Eligible expenses must be incurred after Eligible Expenditure Date of 1 July 2018.
Expenditure Category Eligible expenditures Ineligible expenditures
Any expenditure incurred prior to FCM’s eligible expenditure date. 1) Pre-application N/A Expenditure of developing this proposal or application.
Administrative expenditures that are General overhead expenditures incurred in the regular course of directly linked to and have been incurred business, such as: for the project, such as: Office space, real estate fees Communication expenditures (e.g. and supplies. long-distance calls or faxes). Financing charges and interest Outsourced printing or photocopying. payments. 2) Administrative and Acquisition of documents used Promotional items. exclusively for the project. Overhead Permits or certifications. Expenditures Document translation. Advertising, website Transportation, shipping and courier development, project education expenditures for delivery of materials materials or expenditures to essential for the project. disseminate project Design and production of communications products. communication products to promote Hospitality expenses (food and project outcomes and benefits to the drink, alcohol, entertainment, public. etc.).
MAMP 15964 (28 pages) Asset management-related software. Any other capital expenditures or amortization expenses. 3) Capital Expenditures Note: FCM’s contribution to this expense may not exceed 50% of FCM’s total contribution to the project. Rental of tools and equipment. Rental of tools or equipment related Related operating expenditures such to regular business activities. 4) Equipment Rental as fuel and maintenance expenditures.
Any goods and services received 5) In-Kind N/A through donation.
Expenditures associated with Any hospitality expenses such as: accessing reference materials such Food and drink as standards, templates and toolkits. Alcohol Expenditures associated with Door prizes 6) Training attending training sessions, Entertainment (provided externally) or bringing Music training in-house. Decorations Flowers, centerpieces Etc. Fees for professional or technical Expenditures associated with consultants and contractors, incurred in regular business activities not 7) Professional and/or support of eligible activities. related to the project. Technical Services Legal fees.
Daily rates actually paid by the Eligible In-kind contribution of services. Recipient to its Employees in Canada for Participant salaries. time actually worked on the Expenditures related to regular implementation of the Project. business activities. Overtime Pay The daily rate per employee shall include Bonuses / performance pay. the following costs: Fringe benefits such as; a) direct salaries: actual and o sick days justifiable sums paid by the Eligible o pension plan o any other fringe benefits 8) Staff Remuneration Recipient to Employees in accordance with the Eligible not listed as eligible Recipient’s pay scales as regular Costs related to ongoing or other salary excluding overtime pay and business activities and not specifically required for the bonuses. project. b) fringe benefit: in accordance with Staff wages while receiving the Eligible Recipient’s policies, as training or attending learning follows: events. i. time-off benefits (prorated to the Professional membership fees or annual percentage (%) of time dues. actually worked on the
MAMP 15964 (28 pages) implementation of the Project): allowable number of days to be paid by the Eligible Recipient for the following payable absences: statutory holidays, annual vacation, and paid benefits: actual sums paid by the Eligible Recipient for paid benefits (prorated to the annual percentage (%) of time actually worked on the implementation of the Project): the Eligible Recipient’s contribution to employment insurance and workers’ compensation plans (where applicable), health and medical insurance, group life insurance, or other mandatory government benefits; Note: Labour costs must be documented in a manner that meets audit standards for verification of eligibility of cost and level of effort.
9) Supplies and Supplies and materials required to Expenditures related to regular materials undertake the project. business activities
The portion of Provincial/Harmonized The portion of Provincial Sales Tax and Goods and Services Tax /Harmonized Sales Tax and Goods for which your organization is not eligible and Services Tax for which your 10) Taxes for rebate. organization is eligible for rebate, and any other expenditures eligible for rebates. For individuals on travel status (individuals travelling more than 16 km from their assigned workplace - using the most direct, safe and practical road.);
Travel and associated expenses for implementing partners, guest 11) Travel and speakers and consultants to the Accommodation extent that the travel and accommodation rates comply with the Treasury Board of Canada guidelines, and to the extent that such travel is necessary to conduct the initiative. www.canada.ca/en/treasury-board- secretariat/services/travel-
MAMP 15964 (28 pages) relocation/travel-government- business.html
Where justified, participant travel costs may be claimed with prior written consent from FCM. Under no circumstances will participant honorariums be covered.
Note: Invoices, receipts and timesheets (where applicable), must be sufficiently detailed to enable verification of expenditure eligibility and level of effort.
MAMP 15964 (28 pages) Schedule D
Contact Information
Notices and Requests
Any notice, demand, request or other communication to be given or made under this Agreement to FCM or to the Recipient, other than a notice of default, shall be in writing and may be made or given by personal delivery, by ordinary mail, by facsimile or by electronic mail. A notice of default shall be in writing and delivered by registered mail. Notices shall be addressed as follows:
FCM
Federation of Canadian Municipalities 24 Clarence Street Ottawa, Ontario K1N 5P3
Attention: Aymone Agossou, Project Officer Email: [email protected]
Recipient
The Corporation of the Township of Chatsworth 316837 Highway 6, RR 1 Chatsworth, Ontario N0H 1G0
Attention: Valerie Manning, Treasurer Email: [email protected]
MAMP 15964 (28 pages) THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
BY-LAW NUMBER 2019-44
BEING a By-law to authorize the Mayor and Clerk to execute an Amending Subdivision Agreement between The Corporation of the Township of Chatsworth and 843737 Ontario Limited (Ferraro Subdivision)
WHEREAS The Corporation of the Township of Chatsworth entered into a subdivision agreement with 843737 Ontario Limited, commonly known as Ferraro Subdivision, registered as instrument number LT001498 on November 16, 2006; and
WHEREAS the Plan of Subdivision was subsequently registered as Plan 16M11 on August 22, 2006; and
WHEREAS the parties wish to enter into an Amending Agreement so that the numbering of the Lots and Blocks referred to in the Original Subdivision Agreement correspond with the Lots and Blocks on Plan 16M11; . NOW THEREFORE the Council of the Corporation of the Township of Chatsworth hereby enacts as follows:
1. That the Mayor and CAO Clerk are hereby authorized and directed to execute an Amending Agreement between The Corporation of the Township of Chatsworth and 843737 Ontario Limited, attached hereto as Schedule “A” and forming part of this By-law.
2. This By-law shall come into full force and effect upon the final passing thereof.
Read a first and second time this 5th day of June, 2019.
Read a third time and finally passed this 5th day of June, 2019.
______Mayor Scott Mackey
______CAO Clerk, Patty Sinnamon
TOWNSHIP OF CHATSWORTH SUBDIVISION AMENDING AGREEMENT
THIS AMENDING AGREEMENT made in quadruplicate this 5th day of June, 2019
BETWEEM
843737 ONTARIO LIMITED hereinafter called the “Developer”
OF THE FIRST PART
- and –
THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH hereinafter called the “Township”
OF THE SECOND PART
WHEREAS the parties entered into a Subdivision Agreement made the 8th day of September, 2004, with respect to a proposed plan of subdivision of the lands referred to in Schedule A thereof;
AND WHEREAS the draft plan of subdivision of the lands referred to Schedule A of the Original Subdivision Agreement was registered as Plan 16M11 on August 22, 2006;
AND WHEREAS the Original Subdivision Agreement was registered as Instrument LT001498 on November 16, 2006:
AND WHEREAS the numbering of some of the Lots and Blocks referred to the Original Subdivision Agreement do not correspond with the numbering of the Lots and Blocks on Plan 16M11 intended to be referred to in the Original Subdivision Agreement;
AND WHEREAS the parties have entered into this Amending Agreement so that the numbering of the Lots and Blocks referred to the Original Subdivision Agreement correspond with the numbering of the Lots and Blocks on Plan 16M11 intended to be referred to the Original Subdivision Agreement:
NOW THEREFORE, THIS AMENDING AGREEMENT WITNESSTH that in consideration of good and valuable consideration and the sum of Two Dollars ($2.00) of lawful money of Canada, now paid by each of the parties hereto to the other (the receipt and sufficiency of which is hereby acknowledged), the parties hereto covenant, promise and agree with each other as follows;
1. The reference to Lots 12 to Lot 19 in Section 20. f. of the Original Subdivision Agreement is deleted, and in lieu thereof Lots 13 to 18 is inserted, so that such Section reads as follows:,
20. f. “Block 27 shall be transferred to and shall be owned jointly and maintained by the owners of Lots 13 to 18 inclusive as open space for the purpose of waterfront access;”
2. The references to Block 35 in Section 20. g., and in Section 20. i. of the Original Subdivision Agreement are deleted and in lieu thereof Block 28 is inserted, and, the references to Block 36 in Section 20. h., and in Section 20. i. are deleted and in lieu thereof Block 29 is inserted, so that such Sections provide as follows:
20. g. “Block 28 has been transferred to and is jointly owned and maintained by the owners of Lots 13 to 18 inclusive. The Transfer/Deed of Land shall include the following restrictive covenants:
i. No owner of Lot 13 to 18 inclusive shall transfer such owner's Lot without transferring the undivided 1/6th interest in Block 28 and no 1/6th interest in Block 28 may be transferred separate from a transfer of one of the Lots 13 to 18 inclusive;
ii. There shall be no development or site alteration within Block 28. Site alteration means activities such as filling, grading and excavation that would change the landform and/or the natural vegetative characteristics of the site, and includes the cutting of native trees or shrubs except those that pose a hazard to human users, or health of the natural vegetation, or which are recommended for removal in any monitoring report regarding Natural Heritage Features carried out in accordance with section 23 of this Agreement, the deposit of refuse and/or debris, or introduction of non-native horticultural species, and the construction of any access road.
iii. There shall be no change in the access to Block 28.
20. h. “Block 29 has been transferred to and is owned and maintained by the owner of Lot 12. The Transfer/Deed of Land shall include the following restrictive covenants:
i. Neither Block 29 nor Lot 12 may be transferred except when the other is being transferred to the same transferee;
ii. There shall be no development or site alteration within Block 29. Site alteration means activities such as filling, grading and excavation that would change the landform and/or the natural vegetative characteristics of the site, and includes the cutting of native trees or shrubs except those that pose a hazard to human users, or health of the natural vegetation, or which are recommended for removal in any monitoring report regarding Natural Heritage Features carried out in accordance with section 23 of this Agreement, the deposit of refuse and/or debris, or introduction of non-native horticultural species, and the construction of any access road.
iii .There shall be no change in the access to Block 29.
20. i “The limits of Blocks 28 and 29 that are adjacent to Lois 12 to 18 inclusive have been demarcated with permanent wooden bollards, at least one (1) metre in height, placed on concrete footings and located at the corners of each of the Lots, and that a sign be erected at each bollard of a minimum 20 centimetres by 20 centimetres containing the text "Environmentally Sensitive Area".
3. The reference to Block 35 in Schedule A of the Original Subdivision Agreement is deleted and in lieu thereof Block 28 is inserted, and, the reference to Block 36 in Schedule A of the Original Subdivision Agreement is deleted and in lieu thereof Block 29 is inserted, so that Schedule A provides as follows:
SCHEDULE “A” DESCRIPTION OF LANDS BEING SUBDIVIDED
In the former Township of Sullivan, now in the Township of Chatsworth, County of Grey being all of Lots 1 to 19 inclusive, Blocks 20 to 27 inclusive, and Blocks 28 and 29 on Registered Plan No. 16M-11
4. The Developer consents to the registration of this Amending Agreement by the Township at the expense of the Developer
This Agreement shall be binding upon and enure to the benefit of both parties hereto and their respective heirs, executors, administrators, successors and assigns.
843737 ONTARIO LIMITED
Per: ______Paul Ferraro, President
THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH
Per: ______Mayor Scott Mackey
______CAO Clerk Patty Sinnamon 2019.05.08 8.0 9759 Township of Chatsworth 2019-05-30 1:14PM Accounts Payable Posted Invoice Payment Approval List By Account Vendor 000000 Through 999999 Invoice Entry Date 2019-05-17 to 2019-05-30 Paid Invoices Cheque Date 2019-05-17 to 2019-05-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Asset Accounts 01-0000-1621 000160 HYDRO ONE NETWORKS INC. (BUILD 27896864.5.21.19 2019-05-27 2019-05-27 WF PARK 30.12
Department Total 30.12
Council 01-0200-7329 001412 MEAFORD, THE CORP OF THE MUNICIPALITY 412684OF 2019-05-28 2019-05-28 2019 COMPL AUDIT COMM RETAINER 230.21
01-0200-7369 000467 ROGERS WIRELESS INC. 2014524992 2019-05-27 2019-05-27 COUNCILLOR 73.45
Department Total 303.66
Administration 01-0300-7302 000440 COATES & BEST 0000109298 2019-05-21 2019-05-21 OFFICE SUPPLIES 160.28 01-0300-7302 000440 COATES & BEST 0000109394 2019-05-21 2019-05-21 OFFICE SUPPLIES 169.47 01-0300-7302 000440 COATES & BEST 0000109426 2019-05-21 2019-05-21 OFFICE SUPPLIES-CREDIT -152.52 01-0300-7302 000440 COATES & BEST 0000109695 2019-05-27 2019-05-27 OFFICE SUPPLIES 90.17 01-0300-7302 001212 MANNING, VALERIE 05.21.19 2019-05-27 2019-05-27 STEP STOOL 67.79 01-0300-7302 001532 CORPORATE EXPRESS CANADA INC O/A STAPLES50435672 ADVANTAGE 2019-05-21 2019-05-21 OFFICE SUPPIES 32.12 01-0300-7302 001532 CORPORATE EXPRESS CANADA INC O/A STAPLES50499884 ADVANTAGE 2019-05-28 2019-05-28 OFFICE SUPPLIES 35.02
Account Total 402.33
01-0300-7305 002124 CINTAS 30N196663 2019-05-21 2019-05-21 Floor Mat Service 48.51 01-0300-7305 002124 CINTAS 30N198300 2019-05-27 2019-05-27 Floor Mat Service 48.51 01-0300-7305 002124 CINTAS 30N199860 2019-05-28 2019-05-28 Floor Mat Service 48.51
Account Total 145.53
01-0300-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 08244792.5.8.19 2019-05-21 2019-05-21 TWP OFFICE 286.41
01-0300-7310 000479 UNION GAS LIMITED 295-4232.5.10.19 2019-05-21 2019-05-21 HEATING FUEL 106.76
01-0300-7314 001772 HASTIE BUILDING MAINTENANCE 486 2019-05-27 2019-05-27 CLEANING-MAY 3, 10, 17, 24, 31 559.35
Page 1 2019.05.08 8.0 9759 Township of Chatsworth 2019-05-30 1:14PM Accounts Payable Posted Invoice Payment Approval List By Account Vendor 000000 Through 999999 Invoice Entry Date 2019-05-17 to 2019-05-30 Paid Invoices Cheque Date 2019-05-17 to 2019-05-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0300-7320 001108 BANK OF MONTREAL M/C 03971942.5.3.19 2019-05-21 2019-05-21 ASSOC MUN MGR,CLERK& TREAS 887.05
01-0300-7328 001108 BANK OF MONTREAL M/C 03971942.5.3.19 2019-05-21 2019-05-21 OFFIC HEALTH & SAFETY 98.00 01-0300-7328 002149 MARTIN NICOLE 05.21.19 2019-05-27 2019-05-27 MAFP COURSE 587.60
Account Total 685.60
01-0300-7337 001108 BANK OF MONTREAL M/C 03971959.5.3.19 2019-05-21 2019-05-21 GOOGLE 149.29
01-0300-7356 000001 BDO DUNWOODY CINV0127137 2019-05-21 2019-05-21 3RD INTERIM BILLING 11,978.00
01-0300-7358 001626 REALTAX INC 71586a 2019-05-29 2019-05-29 36000210400-GYCH18-02 548.05 01-0300-7358 001626 REALTAX INC 71587 2019-05-28 2019-05-28 32000213100-GYCH18-05 717.55 01-0300-7358 001626 REALTAX INC 71588 2019-05-28 2019-05-28 36000123110-GYCH18-10 762.75 01-0300-7358 001626 REALTAX INC 71589 2019-05-28 2019-05-28 32000206915-GYCH18-15 423.75 01-0300-7358 001626 REALTAX INC 71591 2019-05-28 2019-05-28 32000104510-GYCH18-17 604.55 01-0300-7358 001626 REALTAX INC 71592 2019-05-28 2019-05-28 32005103000-GYCH18-18 491.55
Account Total 3,548.20
01-0300-7359 001943 WARD & UPTIGROVE 59338 2019-05-28 2019-05-28 HUMAN RESOURCES SERV TO APR/19 209.05
01-0300-7364 000830 POSTAGE BY PHONE 05.27.19 2019-05-27 2019-05-27 postage 5,650.00
01-0300-7369 001108 BANK OF MONTREAL M/C 03971959.5.3.19 2019-05-21 2019-05-21 TELUS LONG DISTANCE 0.31 01-0300-7369 001108 BANK OF MONTREAL M/C 03971959.5.3.19 2019-05-21 2019-05-21 TELUS LONG DISTANCE 1.15 01-0300-7369 000467 ROGERS WIRELESS INC. 2014524992 2019-05-27 2019-05-27 CAO/CLERK 87.86
Account Total 89.32
Department Total 24,696.89
Chatsworth Fire Expenditures 01-0411-7305 000678 GIVENS, MIKE 05.22.19 2019-05-27 2019-05-27 LIGHTS 51.82
Page 2 2019.05.08 8.0 9759 Township of Chatsworth 2019-05-30 1:14PM Accounts Payable Posted Invoice Payment Approval List By Account Vendor 000000 Through 999999 Invoice Entry Date 2019-05-17 to 2019-05-30 Paid Invoices Cheque Date 2019-05-17 to 2019-05-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0411-7305 000081 HATTEN HARDWARE 750069 2019-05-27 2019-05-27 SEAL SIL GUTTER & FLASING 9.59
Account Total 61.41
01-0411-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 34046159.5.6.19 2019-05-21 2019-05-21 FIRE HALL 394.24 01-0411-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 34046159.5.6.19 2019-05-21 2019-05-21 FIRE HALL 394.23
Account Total 788.47
01-0411-7310 000479 UNION GAS LIMITED 180-1101.5.10.19 2019-05-21 2019-05-21 HEATING FUEL 127.00
01-0411-7312 000462 OWEN SOUND FIRE & EMERGENCY SERVICES010204 2019-05-21 2019-05-21 12 4500 SCBA Refills 115.26
01-0411-7313 001632 GEORGIAN BAY CHEMICAL 31398 2019-05-21 2019-05-21 SUPPLIES 244.69
01-0411-7335 000118 IMPERIAL OIL-ESSO- FIRE DEPT. 59263338 2019-05-21 2019-05-21 FUEL 119.54
01-0411-7341 001129 FIRE MARSHAL'S PUBLIC FIRE SAFETY COUNCIL'SIN-154521 DISTRI 2019-05-27 2019-05-27 2019 FIRE SAFETY DAY KIT 128.82
01-0411-7352 000537 M & L SUPPLY 0000154935 2019-05-21 2019-05-21 HELMET FRONTS 205.00
01-0411-7353 000537 M & L SUPPLY 0000154951 2019-05-21 2019-05-21 ANNUAL SCBA TEST & RECERT 1,827.36
01-0411-7369 000467 ROGERS WIRELESS INC. 2014548886 2019-05-21 2019-05-21 CELL PHONE/BLACKBERRY FEES 20.00
Department Total 3,637.55
Chesley Area Fire Department 01-0413-7370 000441 ARRAN-ELDERSLIE, THE CORP OF THE MUNICIPALITY079689 OF 2019-05-27 2019-05-27 CHESLEY FIRE BILLING 2018 27,201.24
Department Total 27,201.24
Policing 01-0420-7900 000426 MINISTER OF FINANCE - POLICING 111305191249021 2019-05-27 2019-05-27 POLICING COSTS -MAY 89,375.00
Department Total 89,375.00
Building/Septic Inspections 01-0450-7302 000440 COATES & BEST 0000109558 2019-05-21 2019-05-21 OFFICE SUPPLIES 108.46
Page 3 2019.05.08 8.0 9759 Township of Chatsworth 2019-05-30 1:14PM Accounts Payable Posted Invoice Payment Approval List By Account Vendor 000000 Through 999999 Invoice Entry Date 2019-05-17 to 2019-05-30 Paid Invoices Cheque Date 2019-05-17 to 2019-05-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Department Total 108.46
By-Law Enforcement 01-0455-7370 001942 WATSON JENNIFER 2019-15 2019-05-28 2019-05-28 BY-LAW ENFORCEMENT-MAY 1,175.20
Department Total 1,175.20
Dogs/Pound/Animal Control 01-0460-7370 001495 ROBERTS CHERYL 2019-Chats 05 2019-05-28 2019-05-28 ANIMAL CONTROL-MAY 1,310.21
01-0460-7373 001901 DURHAM VETERINARY CLINIC 111384 2019-05-27 2019-05-27 Boarding 397.76
Department Total 1,707.97
Roads - Sweeping/Catch Basins 01-0606-7370 000819 ROAD MAINTENANCE SPECIALISTS 5.16.19 2019-05-28 2019-05-28 SWEEPING IN MUNICIPALITY 8,925.87
Department Total 8,925.87
Roads - Cold Patch/Crack Sealing 01-0608-7301 000014 HAROLD SUTHERLAND CONSTRUCTION LTD AG0041922 2019-05-21 2019-05-21 COLD MIX 2,755.73 01-0608-7301 000449 E.C. KING CONTRACTING P-020-00086163 2019-05-28 2019-05-28 COLD MIX 1,553.76
Account Total 4,309.49
Department Total 4,309.49
Roads - Signs 01-0616-7301 000009 COUNTY OF GREY IVC0000019787 2019-05-21 2019-05-21 SIGNS & ACCESSORIES 390.49
Department Total 390.49
Roads - Overhead 01-0630-7304 001007 TRIPLE M MECHANICAL 3148 2019-05-21 2019-05-21 UNIT HEADER NOT WORKING 404.72
01-0630-7305 000007 CANADIAN TIRE 11231561 2019-05-27 2019-05-27 SUPPLIES FOR SHOPS 39.29 01-0630-7305 001632 GEORGIAN BAY CHEMICAL 31371 2019-05-27 2019-05-27 FOLD WIPER 231.71 01-0630-7305 000081 HATTEN HARDWARE 748950 2019-05-27 2019-05-27 SULLIVAN DOME 32.32 01-0630-7305 001936 PRINCESS AUTO 788964 2019-05-21 2019-05-21 SULL SHOP 56.50
Page 4 2019.05.08 8.0 9759 Township of Chatsworth 2019-05-30 1:14PM Accounts Payable Posted Invoice Payment Approval List By Account Vendor 000000 Through 999999 Invoice Entry Date 2019-05-17 to 2019-05-30 Paid Invoices Cheque Date 2019-05-17 to 2019-05-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0630-7305 001759 EPPS INV00077507 2019-05-27 2019-05-27 SUPPLIES 796.15
Account Total 1,155.97
01-0630-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 23520346.5.8.19 2019-05-21 2019-05-21 HOLL SHED 43.31 01-0630-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 29259541.5.8.19 2019-05-21 2019-05-21 HOLL RDS DEPOT 174.17 01-0630-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 41318634.5.21.19 2019-05-27 2019-05-27 RDS RADIO TOWER 176.22 01-0630-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 47450852.5.17.19 2019-05-27 2019-05-27 SULL GARAGE @ ARENA 30.95
Account Total 424.65
01-0630-7310 001357 WAYNE BIRD FUELS 0425020 2019-05-27 2019-05-27 1490.8L/FURN/SULL 700.79 01-0630-7310 002161 MC DOUGALL ENERGY INC 3997922 2019-05-28 2019-05-28 641.1L/FURN/HOLL 600.35
Account Total 1,301.14
01-0630-7328 001108 BANK OF MONTREAL M/C 03971959.5.3.19 2019-05-21 2019-05-21 RDS TRAINING ACCOM 327.60 01-0630-7328 001108 BANK OF MONTREAL M/C 03971959.5.3.19 2019-05-21 2019-05-21 RDS TRAINING ACCOM 327.60 01-0630-7328 000009 COUNTY OF GREY IVC000019766 2019-05-21 2019-05-21 CHAINSAW OP COURSE 564.86
Account Total 1,220.06
01-0630-7351 001108 BANK OF MONTREAL M/C 04299707.5.3.19 2019-05-21 2019-05-21 ANNUAL FEE 20.00
01-0630-7369 001108 BANK OF MONTREAL M/C 03971959.5.3.19 2019-05-21 2019-05-21 TELUS LONG DISTANCE 0.36 01-0630-7369 000467 ROGERS WIRELESS INC. 2014524992 2019-05-27 2019-05-27 OPS MANAGER 73.45 01-0630-7369 000467 ROGERS WIRELESS INC. 2014524992 2019-05-27 2019-05-27 GROUNDS DEPT 79.10 01-0630-7369 000467 ROGERS WIRELESS INC. 2014524992 2019-05-27 2019-05-27 SULL LEAD HAND 73.45 01-0630-7369 000467 ROGERS WIRELESS INC. 2014524992 2019-05-27 2019-05-27 HOL LEAD HAND 62.32
Account Total 288.68
Department Total 4,815.22
Roads - Street Lighting 01-0650-7307 000030 HYDRO ONE NETWORKS INC. (LIGHT 33638961.5.6.19 2019-05-21 2019-05-21 STREET LIGHTS 48.66
Page 5 2019.05.08 8.0 9759 Township of Chatsworth 2019-05-30 1:14PM Accounts Payable Posted Invoice Payment Approval List By Account Vendor 000000 Through 999999 Invoice Entry Date 2019-05-17 to 2019-05-30 Paid Invoices Cheque Date 2019-05-17 to 2019-05-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0650-7307 000030 HYDRO ONE NETWORKS INC. (LIGHT 37785262.5.21.19 2019-05-27 2019-05-27 COFFEY DR LIGHTS 67.78 01-0650-7307 000030 HYDRO ONE NETWORKS INC. (LIGHT 51515078.5.22.19 2019-05-27 2019-05-27 STREET LIGHTS 60.34 01-0650-7307 000030 HYDRO ONE NETWORKS INC. (LIGHT 51515280.5.17.19 2019-05-27 2019-05-27 STREET LIGHTS 836.16 01-0650-7307 000030 HYDRO ONE NETWORKS INC. (LIGHT 59171078.5.17.19 2019-05-27 2019-05-27 CHATS LIGHTS 67.89
Account Total 1,080.83
Department Total 1,080.83
Roads - Equipment Overhead 01-0700-6500 001108 BANK OF MONTREAL M/C 04299707.5.3.19 2019-05-21 2019-05-21 FUEL 103.58 01-0700-6500 002161 MC DOUGALL ENERGY INC 3997917 2019-05-28 2019-05-28 591.4L/CL/HOLL 679.45 01-0700-6500 002161 MC DOUGALL ENERGY INC 4001391 2019-05-28 2019-05-28 1192.8L/CL/SULL 1,375.76 01-0700-6500 002161 MC DOUGALL ENERGY INC 4011067 2019-05-27 2019-05-27 484.1L/CL/HOLL 564.92
Account Total 2,723.71
01-0700-6505 002161 MC DOUGALL ENERGY INC 3988571 2019-05-21 2019-05-21 1055.1L/CL/HOLL 1,051.22 01-0700-6505 002161 MC DOUGALL ENERGY INC 3997912 2019-05-28 2019-05-28 819.3L/DY/HOLL 808.88 01-0700-6505 002161 MC DOUGALL ENERGY INC 4001386 2019-05-28 2019-05-28 1580.0L/DY/SULL 1,567.05 01-0700-6505 002161 MC DOUGALL ENERGY INC 4011066 2019-05-27 2019-05-27 818.5L/DY/HOLL 822.89
Account Total 4,250.04
01-0700-7353 000676 HURON BAY CO-OPERATIVES INC. P58274 2019-05-21 2019-05-21 SEAL 29.76
Department Total 7,003.51
Roads - 07-03 Volvo Tandem Truck 01-0703-7353 000447 DESBORO TIRE SALES INC 59052 2019-05-27 2019-05-27 TIRES & VALVE STEMS 2,282.60
Department Total 2,282.60
Roads - SMALL EQUIPMENT 01-0709-7353 001402 J & B AUTO ELECTRIC 6921 2019-05-27 2019-05-27 SAFETY CHECK 217.98 01-0709-7353 001936 PRINCESS AUTO 788964 2019-05-21 2019-05-21 CHIPPER 113.00
Page 6 2019.05.08 8.0 9759 Township of Chatsworth 2019-05-30 1:14PM Accounts Payable Posted Invoice Payment Approval List By Account Vendor 000000 Through 999999 Invoice Entry Date 2019-05-17 to 2019-05-30 Paid Invoices Cheque Date 2019-05-17 to 2019-05-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0709-7353 000013 HURON TRACTOR P60320 2019-05-27 2019-05-27 WEEDEATER 114.66
Account Total 445.64
Department Total 445.64
Roads - 16-10 INTERNATIONAL TDM 01-0710-7353 001402 J & B AUTO ELECTRIC 6928 2019-05-21 2019-05-21 STUCK BRAKES 766.98
Department Total 766.98
Roads - 05-13 Ford F550 01-0713-7353 000181 WILLIAMSON TOWING 01878 2019-05-27 2019-05-27 TOWED TRUCK 288.15
Department Total 288.15
Roads - 16-16 Ford F250 01-0716-7353 002230 URB'S AUTOBODY 1175 2019-05-27 2019-05-27 REPAIRS 1,831.71 01-0716-7353 001402 J & B AUTO ELECTRIC 6922 2019-05-27 2019-05-27 SAFETY CHECK 1,827.66
Account Total 3,659.37
Department Total 3,659.37
Roads - 13-24 John Deere Excavator 01-0724-7353 000461 NORTRAX 1214466 2019-05-28 2019-05-28 ALTERNATOR & VBELT 2,045.82 01-0724-7353 000461 NORTRAX 1219580 2019-05-27 2019-05-27 GASKETS & LINES 331.38
Account Total 2,377.20
Department Total 2,377.20
Roads - 13-25 ProMac Brusher 01-0725-7353 000202 SCOTT'S INDUSTRIAL & FARM SUPP 0000336889 2019-05-27 2019-05-27 PARTS 75.87
Department Total 75.87
Roads - 05-29 Ford F150 Pickup Truck 01-0729-7353 000447 DESBORO TIRE SALES INC 59010 2019-05-27 2019-05-27 INSTALL NEW VALVE STEMS 262.16 01-0729-7353 000447 DESBORO TIRE SALES INC 59044 2019-05-27 2019-05-27 INSTALL, BALANCE & TORQUE 998.92
Account Total 1,261.08
Department Total 1,261.08
Roads - 07-30 New Holland Backhoe
Page 7 2019.05.08 8.0 9759 Township of Chatsworth 2019-05-30 1:14PM Accounts Payable Posted Invoice Payment Approval List By Account Vendor 000000 Through 999999 Invoice Entry Date 2019-05-17 to 2019-05-30 Paid Invoices Cheque Date 2019-05-17 to 2019-05-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-0730-7353 002245 WAVE EQUIPMENT LTD 2264 2019-05-27 2019-05-27 RADIATOR 1,633.53
Department Total 1,633.53
Roads - 09-32 Volvo Tandem 01-0732-7353 000447 DESBORO TIRE SALES INC 59053 2019-05-27 2019-05-27 TIRES & VALVE STEMS 2,282.60 01-0732-7353 001402 J & B AUTO ELECTRIC 6920 2019-05-27 2019-05-27 VOLVO HINGES 186.00
Account Total 2,468.60
Department Total 2,468.60
Waste Collection 01-0840-7370 001017 WASTE MANAGEMENT 0562685-0256-6 2019-05-21 2019-05-21 WASTE PICK UP-APRIL 8,468.40
Department Total 8,468.40
Waste Disposal - Sullivan Site 01-0850-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 78804282.5.22.19 2019-05-27 2019-05-27 SULLIVAN LANDFILL 185.03
01-0850-7349 000529 WILTON SANITATION INC P20499 2019-05-21 2019-05-21 PORTABLE RESTROOM RENTAL 209.05
01-0850-7370 000989 BEST WEIGH SCALE SALES & SERVICE LTD 31515 2019-05-27 2019-05-27 SERVICE CALL 785.35
Department Total 1,179.43
Recycling 01-0860-7370 001017 WASTE MANAGEMENT 0562685-0256-6 2019-05-21 2019-05-21 RECYCLING PICKUP -APRIL 10,085.64
Department Total 10,085.64
Environment /Biodigester 01-0898-7902 001756 GB/CHATSWORTH JOINT BOARD BIODIGESTOR002064 2019-05-21 2019-05-21 Biodigester Operating Exp-APR 5,000.00
Department Total 5,000.00
Desboro Cemtery 01-1042-5446 001611 OWEN SOUND VAULT WORKS LTD 94745 2019-05-21 2019-05-21 GRAVE OPENING-MCNABB 593.25
01-1042-5447 001611 OWEN SOUND VAULT WORKS LTD 94745 2019-05-21 2019-05-21 LOCATE FEE-MCNABB 84.75
Department Total 678.00
Page 8 2019.05.08 8.0 9759 Township of Chatsworth 2019-05-30 1:14PM Accounts Payable Posted Invoice Payment Approval List By Account Vendor 000000 Through 999999 Invoice Entry Date 2019-05-17 to 2019-05-30 Paid Invoices Cheque Date 2019-05-17 to 2019-05-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Parks/Cenotaphs 01-1610-7370 001984 S&E LAWNCARE & SNOW REMOVAL LTD 2019-424 2019-05-27 2019-05-27 ROLL AND AERATION 605.96
Department Total 605.96
Recreation Facilities 01-1620-7301 000081 HATTEN HARDWARE 749209 2019-05-27 2019-05-27 CUT KEY-CHATTY DIAMOND SHED 33.90
Department Total 33.90
Deboro Arena CC Operations 01-1626-7305 000021 IDEAL SUPPLY 40567 2019-05-21 2019-05-21 LIGHT BULBS 35.03
01-1626-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 82100565.5.14.19 2019-05-21 2019-05-21 DESBORO BALL DIAMOND 56.17
01-1626-7310 000160 HYDRO ONE NETWORKS INC. (BUILD 16799586.5.24.19 2019-05-28 2019-05-28 DESBORO ARENA 1,286.16 01-1626-7310 000554 SPARLING'S PROPANE CO LTD 88725046912723 2019-05-28 2019-05-28 PROPANE 502.65
Account Total 1,788.81
01-1626-7337 000021 IDEAL SUPPLY 710006 2019-05-27 2019-05-27 DESBORO ARENA SUPPLIES 38.95
Department Total 1,918.96
Chatsworth CC Operations 01-1629-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 74810310.5.6.19 2019-05-21 2019-05-21 BUILDING 90.64
Department Total 90.64
Capital Recreation 01-5923-7370 002099 G-TEL ENGINEERING INC PL19-1249-825 2019-05-21 2019-05-21 CCC DEMO 141.25
Department Total 141.25
Walters Falls Water System 01-9830-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 79777922.5.17.19 2019-05-27 2019-05-27 WF PUMP STN 529.28
Department Total 529.28
Chatsworth Water System 01-9835-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 06797041.5.22.19 2019-05-27 2019-05-27 OLD PUMP STN 78.49
Page 9 2019.05.08 8.0 9759 Township of Chatsworth 2019-05-30 1:14PM Accounts Payable Posted Invoice Payment Approval List By Account Vendor 000000 Through 999999 Invoice Entry Date 2019-05-17 to 2019-05-30 Paid Invoices Cheque Date 2019-05-17 to 2019-05-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
01-9835-7307 000160 HYDRO ONE NETWORKS INC. (BUILD 24765411.5.16.19 2019-05-27 2019-05-27 CW PUMP STN 514.59
Account Total 593.08
01-9835-7369 000467 ROGERS WIRELESS INC. 2011333720 2019-05-21 2019-05-21 PAGER 4.63
01-9835-7700 002151 GREATARIO J004636 2019-05-27 2019-05-27 PROGRESS APPLICATION NO 9 39,210.23
Account Total 39,210.23
Department Total 39,807.94 Total Paid Invoices 12,337.64 Total Unpaid Invoices 246,222.28 Total Invoices 258,559.92
Page 10 2019.05.08 8.0 9759 Township of Chatsworth 2019-05-30 1:14PM Accounts Payable Posted Invoice Payment Approval List By Account Vendor 000000 Through 999999 Invoice Entry Date 2019-05-17 to 2019-05-30 Paid Invoices Cheque Date 2019-05-17 to 2019-05-30
Vendor Invoice Number Invoice Entry Account Number Name Item Description Date Date Item Amount
Department Summary 01-0000 Asset Accounts 30.12 01-0200 Council 303.66 01-0300 Administration 24,696.89 01-0411 Chatsworth Fire Expenditures 3,637.55 01-0413 Chesley Area Fire Department 27,201.24 01-0420 Policing 89,375.00 01-0450 Building/Septic Inspections 108.46 01-0455 By-Law Enforcement 1,175.20 01-0460 Dogs/Pound/Animal Control 1,707.97 01-0606 Roads - Sweeping/Catch Basins 8,925.87 01-0608 Roads - Cold Patch/Crack Sealing 4,309.49 01-0616 Roads - Signs 390.49 01-0630 Roads - Overhead 4,815.22 01-0650 Roads - Street Lighting 1,080.83 01-0700 Roads - Equipment Overhead 7,003.51 01-0703 Roads - 07-03 Volvo Tandem Truck 2,282.60 01-0709 Roads - SMALL EQUIPMENT 445.64 01-0710 Roads - 16-10 INTERNATIONAL TDM 766.98 01-0713 Roads - 05-13 Ford F550 288.15 01-0716 Roads - 16-16 Ford F250 3,659.37 01-0724 Roads - 13-24 John Deere Excavator 2,377.20 01-0725 Roads - 13-25 ProMac Brusher 75.87 01-0729 Roads - 05-29 Ford F150 Pickup Truck 1,261.08 01-0730 Roads - 07-30 New Holland Backhoe 1,633.53 01-0732 Roads - 09-32 Volvo Tandem 2,468.60 01-0840 Waste Collection 8,468.40 01-0850 Waste Disposal - Sullivan Site 1,179.43 01-0860 Recycling 10,085.64 01-0898 Environment /Biodigester 5,000.00 01-1042 Desboro Cemtery 678.00 01-1610 Parks/Cenotaphs 605.96 01-1620 Recreation Facilities 33.90 01-1626 Deboro Arena CC Operations 1,918.96 01-1629 Chatsworth CC Operations 90.64 01-5923 Capital Recreation 141.25 01-9830 Walters Falls Water System 529.28 01-9835 Chatsworth Water System 39,807.94 Report Total 258,559.92
Page 11
Multi-Municipal Long-Term Care Working Group Report to the Councils of Participating Municipalities
Background The Multi-Municipal Long-Term Care Working Group (MMLTCWG) was established in the fall of 2017 in response to a decision made by Grey County Council recommending the closure and sale of the Grey Gables Long- Term Care facility located in Markdale, and the development of a new amalgamated facility in Durham (Grey County Report LTCR-CW-05-17). Three municipalities came together to develop a plan of action for Grey Gables and to help facilitate a common strategy among all of the interested parties. The Municipality of Grey West joined the Working Group in March 2019.
Participating Municipalities Municipality of Grey Highlands Representation October 2017 to November 2018: Mayor Paul McQueen and Councillor Terry Mokriy Representation December 2018 to present: Mayor Paul McQueen and Councillor Tom Allwood
Town of the Blue Mountains Representation October 2017 to November 2018: Mayor John McKean and Deputy Mayor Gail Ardiel Representation December 2018 to present: Deputy Mayor Odette Bartnicki and Councillor Rob Sampson
Township of Chatsworth Representation October 2017 to November 2018: Deputy Mayor Scott Mackey and Councillor Brian Gamble Representation December 2018 to present: Mayor Scott Mackey and Councillor Diana Rae
Municipality of West Grey Representation March 2019 to present: Mayor Christine Robinson and Councillor Stephen Townsend
Activities of the Working Group At its first meeting, the Working Group set its Terms of Reference stating the following mandate:
To be a credible voice in saving Grey Gables and fostering cohesion among the interested parties and municipalities in relation to the potential closure of Grey Gables.
To help focus the efforts of many in advocating to the Southwest Local Health Integration Network (LHIN) and the Ministry of Health and Long-Term Care for support in maintaining the existing facility as it is.
To prepare a report to be presented to the Minister of Health and Long-Term Care to express the concerns of the citizens in the area surrounding the potential closure of Grey Gables and the impact on the community.
The mandate of the working group will automatically be deemed complete upon the final decision of the Ministry in relation to the current potential closure of Grey Gables.
To move the mandate forward, MMLTCWG: - Held 19 meetings from October 30 2017 to May 7 2019, inclusive. - Set an operating budget of $9,000 funded equally by the three participating municipalities. - Researched and prepared a presentation to the Honourable Dr. Eric Hoskins, Minister of Health and Long-Term Care. Presented as a delegation before Minister Hoskins on January 22 2018 at ROMA. Following the delegation, MMLTCWG met with MPP Jim Wilson. - Prepared and mailed on March 7 2018 an introduction to the MMLTCWG and its mandate to the incoming Minister of Health and Long-Term Care, the Honourable Dr. Helena Jaczek. - Prepared a presentation to the County of Grey Long-Term Care Committee of Management. Met with County representatives on March 8 2018 at the County Administration Building (8th meeting of the MMLTCWG). - Met with MPP Bill Walker on March 13 2018 in the Grey Highlands Council Chambers (9th meeting of the MMLTCWG). - Worked with Impress Communications to develop a Press Release (September 7 2018) and Report entitled “A Three-Site Approach to Long-Term Care in Grey County”.
The MMLTCWG acknowledges, with thanks, the Past Wardens who contributed to and supported the Working Group, and recognizes the citizen engagement which was welcome and appreciated.
Achievement At its January 24 2019 meeting, Grey County passed a motion (CW26-19) in a recorded vote of 51 – 39 to rescind a previous resolution to sell Grey Gables in Markdale and amend the long-term care re-development application to the Ministry of Health and Long-Term Care to include only the 100 beds at Rockwood Terrace in Durham.
Respectfully submitted by the Members of the Multi-Municipal Long-Term Care Working Group May 7, 2019
316837 Highway 6, RR 1 Chatsworth, Ontario N0H 1G0 Telephone 519-794-3232 - Fax 519-794-4499
Multi-Use Community Hub Facility Building Committee Minutes April 16, 2019 – Meeting No. 1
Attendance: Richard Doig, Paul Stewart, Rebecca Hunter, Anthony Gibbons, Kara Borowski, Kevin English, Mary Halliday, Wayne McKibbon, Rob Wagner, Pliny Loucks, Mayor Scott Mackey, Operations Manager Jamie Morgan and CAO Clerk Patty Sinnamon
Regrets: JD Ceaser, Adam Taylor
1. Introductions CAO Clerk Patty Sinnamon welcomed everyone and provided a background and update in terms of the Recreation Task Force which has now completed its mandate, the Arena Demolition, and assumption of operations of the Desboro and Keady Arenas.
Everyone in attendance was then invited to introduce themselves and share why they were interested in participating on the Building Committee.
2. Review of Recreation Master Plan and Recommendations Patty provided an overview of the Recreation Master Plan which was approved by Council in November, 2018 and the recommendations which were contained in the document. Council approved all the recommendations which included the establishing of a Building Committee and a Fundraising Committee.
3. Role of Staff/Council and Committee Members Patty advised that Staff would be attending both the building and fundraising committee meetings and will provide both professional and administrative support to the committee. Council members appointed to the committee will act as liaison between the Committee and Council as a whole.
4. Terms of Reference Patty reviewed the draft Terms of Reference with the Committee. The Terms of Reference will need to be finalized by Council at a future meeting. 5. Appoint Chairperson The members agreed that they would appoint a Chair or Co-Chairs at the next meeting.
6. Organize Next Steps In a roundtable format, the committee members shared various ideas on how to move forward, including site visits to other facilities, determining what it is we can afford to build vs. what we would like to build, partnerships with other groups (ie. Southeast Grey Health, County of Grey (daycare), etc.
Some discussion around site selection – what is available, where is the best site.
The above items will be discussed at the next meeting
The committee also discussed the possibility of breaking into sub-committees.
7. Committee Meeting Dates Future meetings will be held on the second Tuesday of each month, starting at 7:00 p.m. The next meeting will be Tuesday, May 14th.
316837 Highway 6, RR 1 Chatsworth, Ontario N0H 1G0 Telephone 519-794-3232 - Fax 519-794-4499
Multi-Use Community Hub Facility Building Committee Minutes May 14, 2019 – Meeting No. 2
Attendance: Richard Doig, Paul Stewart, Rebecca Hunter, Anthony Gibbons, Kara Borowski, Kevin English, Mary Halliday, Wayne McKibbon, Rob Wagner, Pliny Loucks, JD Ceaser, Adam Taylor, Mayor Scott Mackey, Operations Manager Jamie Morgan and CAO Clerk Patty Sinnamon
1. Call to Order CAO Clerk Patty Sinnamon welcomed everyone and called the meeting to order at 7:00 p.m. She requested that everyone initial the attendance sheet being circulated.
2. Election of Chair/Co-Chair MOTION #1 Moved: Paul Stewart Seconded: Shawn Greig THAT the following persons be appointed Co-Chairs of the Multi Use Recreation Facility Building Committee: Pliny Loucks and Adam Taylor CARRIED
3. Adopt Minutes of April 19, 2019 MOTION #2 Moved: Richard Doig Seconded: Kara Borowski THAT the minutes of April 16, 2019 be hereby approved. CARRIED
4. Organize Next Steps i) The committee discussed what our needs with regard to ice surface – are we looking at one pad or two. It was noted that the Recreation Master Plan contains information regarding registration numbers and hours for the various user groups. The Sierra report also supports two ice surfaces. The question about whether the Desboro and Keady arena will remain open. Council has passed a resolution that the Desboro ice surface will no longer be available past April 30, 2020. Scott also mentioned that the Operations Manager is having an assessment carried out on the mechanical works for both facilities and that will determine what happens in the future. The Committee discussed planning for two rinks and it will be dependent on funding and the Township’s ability to pay its portion. ii) Using the list of amenities to be considered in a new facility as set out in the Recreation Master Plan, the committee used a “dotmocracy method” to indicate their least priorities at the present time. The splashpad was determined to be the lowest priority, mainly due to the fact that the Township is not on full servicing and the cost to operate would be extremely high. The photo below is a screen shot of the dotmocracy votes. It is noted that the committee agreed that all the items are part of a community hub and operational costs will need to be considered and what partnerships can be established.
iii) The committee briefly discussed partnerships with other municipalities such as Georgian Bluffs and Aran Elderslie. The CAO and two Council representatives on the building committee will meet with those municipalities.
Other partnerships such as Agricultural Society, Minor Hockey, Broomball, Baseball, etc. should be consulted throughout this process.
iv) Site Selection – The committee discussed site selection and are generally in agreement that we would require approximately 15 acres of land. A Site Selection Sub-Committee has been established:
Mary Halliday Pliny Loucks Anthony Gibbons Adam Taylor Richard Doig Patty Sinnamon
v) Preliminary Research and Discussion Pliny suggested two construction firms that some of the Committee could possibly meet with who have built arenas in the past and might be willing to meet with us to share some preliminary concept ideas and general advice. The first construction company is Ball Construction from Kitchener as they have built around 45 arenas across the province.
The following members have indicated they would like to attend a meeting with Ball Construction: Mary Halliday, Paul Stewart, Anthony Gibbons, Jamie Morgan, Rob Wagner, Pliny Loucks, Adam Taylor and Patty Sinnamon.
Pliny will try to arrange the meeting for next Tuesday afternoon and will confirm with Patty who will contact those individuals listed above.
5. Next Meeting The next meeting will be Tuesday, June 11 at 7:00 p.m.
The meeting adjourned at 9:00 p.m.
316837 Highway 6, RR 1 Chatsworth, Ontario N0H 1G0 Telephone 519-794-3232 - Fax 519-794-4499
Multi-Use Community Hub Facility Fundraising Committee Minutes April 23, 2019 – Meeting No. 1
Attendance: Kara Borowski, Mary Halliday, Kim Stewart, Pliny Loucks, Councillor Brian Gamble, Councillor Diana and CAO Clerk Patty Sinnamon
1. Introductions CAO Clerk Patty Sinnamon welcomed everyone and provided a background and update in terms of the Recreation Task Force which has now completed its mandate, the Arena Demolition, and assumption of operations of the Desboro and Keady Arenas.
Everyone in attendance was then invited to introduce themselves and share why they were interested in participating on the Fundraising Committee.
2. Review of Recreation Master Plan and Recommendations Patty provided an overview of the Recreation Master Plan which was approved by Council in November, 2018 and the recommendations which were contained in the document. Council approved all the recommendations which included the establishing of a Building Committee and a Fundraising Committee.
3. Role of Staff/Council and Committee Members Patty advised that Staff would be attending both the building and fundraising committee meetings and will provide both professional and administrative support to the committee. Council members appointed to the committee will act as liaison between the Committee and Council as a whole.
4. Terms of Reference Patty reviewed the draft Terms of Reference with the Committee. The Terms of Reference will need to be finalized by Council at a future meeting.
5. Appoint Chairperson Kara Borowski and Kim Stewart were appointed as Co-Chairs of the Fundraising Committee.
6. Organize Next Steps The committee members shared various ideas on how to move forward with fundraising. Some of the ideas included household letters, grants, community partnerships sale of arena seats.
The committee agreed that they would like to have a kickoff event possibly June/July and everyone is to brainstorm for the next meeting. It was also discussed that the Township can issue receipts and will do so for donations over $20.00.
Fundraising will be slow to start off with until a concept drawing has been presented by the building committee.
Patty indicated that approximately $26,000.00 was raised from the Chatty Closer Event and some donations have come in through various sources already. The Township also allocated $50,000.00 from the 2018 surplus and allocated the former hospital funding of $15,000.00 to the facility in the 2019 budget., including site visits to other facilities, determining what it is we can afford to build vs. what we would like to build, partnerships with other groups (ie. Southeast Grey Health, County of Grey (daycare), etc. .
7. Committee Meeting Dates Future meetings will be held on the fourth Tuesday of each month, starting at 7:00 p.m. The next meeting will be Tuesday, May 28, 2019. May 27th 2019 70285LSide Road 5 Chatsworth Ontario NOHlGO
Dear Mayor Mackey and members of Chatsworth Council.
Our plaque is now completed and installation will begin shortly. The congregation of Chatsworth United Church has planned a dedication ceremony to take place on SaturdayJune lsth ,zoLg at 10:00 a.m. A bagpipe prelude will begin at 9:50a.m.
The service will be brief as there will be only a límited number of seats arailable for those in need. Tea , coffee and donuts will be served following the service on the lawn of the Anglican Church or inside if weather is a facton
We would welcome all members of the staff and council of Chatsworth Township to attend in order to thank them for their assistance and permissions in completing our project.
We would appreciate and welcome a few comments from a representative at the dedication service.
Please find the format for the service and your personal invitation included with this letter t look fonrard to hearing from you with details of your participation.
Yours truly, e'v"pi¡ní.v J% Pl,;** Chairperson MemoriafCommittee. U sL9-794-2042 [email protected] You are invited to join chatsworth united church congregation of faith on Saturday June 15th ,20L9 as we unveil and dedicate our Memorial Plaque.
Bagpipe prelude to commence at 9:50 with ceremony to begin at 10:00 am.
You are asked to congregate by the Chatsworth Cemetery Sign located behind the former Church building on Crawford Street.
A short dedication will take place with the attached agenda . coffee, tea and donuts will be served on the lawn of the Anglican Church following the ceremony. ln the event of inclement weather refreshments will be auailable inside the church. Prcoosed OderoûSerYioe Chatworth United Church Memorial Dedication Service
9:50 a.m Bagpipe prelude Chris McDougal will walk friom the north cemetery entrance to the Chatsworth Cemetery sign
10:00 a.m Welcome -Penny McKay- Clerk of Session
10:05 a.m. Comments and unveiling by the Memorial Committee'Faye Phinney, Marian Miller, Ruth Hill
10:10 a.m Comments from Ch atsworth Township Representative
10:20 a.m Comments from former Pastor Kara McCluskie ( not yet confirmed)
10:25 a.m Prayer and dedication Rev. Jack Fearnell ( lnterim Mínister)
10:30 Postlude - Chris McDougal to exít back through the cemetery
Refreshments and public viewing of the plaque to follow. Multi-Municipal Wind Turbine Working Group
Thursday, February 14, 2019 at 7:00 p.m. Chesley Fire Hall 211 1st Ave N., Chesley, Ontario
MINUTES A meeting of the Multi Municipal Wind Turbine Working Group was held on Thursday, February 14, 2019 at the Chesley Fire Hall.
Participating Municipalities Present: Municipality Name of Members in attendance Arran-Elderslie Mark Davis, Doug Bell, Bill Palmer Brockton Steve Adams, Philip Englishman Chatsworth Scott Mackey, Elizabeth Thompson Georgian Bluffs Carol Barfoot, Cathy Moore Coburn Grey Highlands Tom Allwood, Stewart Halliday Huron-Kinloss Don Murray Kincardine Randy Roppel Northern Bruce Peninsula Debbie Myles, James Mielhausen, Linda Weatherhead
Participating Municipalities Absent: Central Huron West Lincoln
The following members of Staff were present: Teresa Gowan Arran-Elderslie Secretary
Others in attendance were: Warren Howard North Perth
The Chair, Randy Roppel, opened the meeting and welcomed the new members to the Committee and also welcomed the returning members to the Committee. The Chair asked each member to introduce themselves to the Committee.
1. ADOPTION OF THE AGENDA Moved by: Mark Davis Seconded by: Tom Allwood That the Agenda for the Multi-Municipal Wind Turbine Working Group meeting of February 14, 2019 be received and adopted, as distributed by the Recording Secretary. Carried
1.(a) ELECTION OF CHAIR Nominations for Chair of the Committee for 2019 were opened.
Philip Englishman nominated Randy Roppel for Chair. Seconded by Steve Adams
Page 1 of 8 Multi-Municipal Wind Turbines Working Group Meeting Minutes February 14, 2019
Randy Roppel agreed to let his name stand for election to Chair for 2019.
It was moved and seconded that nominations for Chair be closed. Carried
A show of hands vote was conducted to elect Randy Roppel as Chair of the Committee for 2019. Carried
Nominations for Vice-Chair of the Committee for 2019 were opened.
Steve Adams nominated Stewart Halliday for Vice-Chair
Stewart Halliday declined the nomination as he is not an elected official but he is waiting to be approved by the Council of Grey Highlands as an appointed citizen representative.
Tom Allwood stated that appointment of Stewart Halliday as appointed citizen representative for Grey Highlands should occur at the next Grey Highlands Council meeting.
Scott Mackey requested that the Terms of Reference be reviewed to determine whether Stewart Halliday could be elected as Vice-Chair if Stewart is appointed as a citizen representative.
Stewart Halliday said he would be willing to accept the Vice-Chair position of the Committee for 2019 if the Terms of Reference determines that an appointed citizen representative can hold the position of Vice-Chair.
Carol Barfoot requested that the Recording Secretary check the Terms of Reference and determine whether it allows for an appointed citizen representative to hold the position of Vice-Chair, and if the determination is allowed, to elect Stewart Halliday as Vice-Chair of the Committee for 2019 retroactively, to be in effect as of tonight's meeting.
Moved by: Steve Adams Seconded by: Scott Mackey
That nominations for Vice-Chair be closed. Carried
Randy Roppel for the Municipality of Kincardine paid the annual amount of $2.00 as contract rate to Bill Palmer, Professional Engineer for his role as Technical Advisor to the Committee.
2. DECLARATION OF PECUNIARY INTERESTS: No disclosures of pecuniary interests were made by the Committee. Page 2 of 8 Multi-Municipal Wind Turbines Working Group Meeting Minutes February 14, 2019 3. APPROVAL OF MINUTES Moved by: Doug Bell Seconded by: Carol Barfoot That the Multi-Municipal Wind Turbine Working Group adopt the minutes of the last Committee Meeting held November 8th 2018, as circulated. Carried
4. DELEGATIONS 4.1 Mark Davis welcomed the new members and provided the new members with a background of the Committee. The Committee is either 9 or 10 years old. Grey Highlands hosted the first Committee meeting in 2010. The Committee started when the Ontario Government brought in the Green Energy Act in 2009 which brought a lot of concern for municipalities as the Act took away the rights of the municipalities to decline green energy projects like Industrial Wind Turbines (IWTs). Some local municipalities got together and formed this Committee to deal with wind developers who were coming into the rural areas to install Industrial Wind Turbines. The Committee has had meetings and events in Toronto as well as protests.
Mark said that members of the Committee have met a lot of people, like Sherri Lange who started NA-PAW (North American Platform Against Wind Power). She is an influential lady and very knowledgeable.
Bill Palmer has been a tremendous help to the Committee, he is a Professional Engineer focusing on acoustics and has provided this Committee with so much technical information on sound and acoustics as it relates to Industrial Wind Turbines.
Mark mentioned that both he and Bill Palmer spoke at the Good Roads Conference in Toronto. The Committee has worked hard to help municipalities open their eyes to the important issues regarding Industrial Wind Turbines.
Most important for this Committee is to help people who become ill because of the Industrial Wind Turbines near their homes and farmers who can't continue to farm due to the effects of the IWTs. These people are not getting a lot of help from the government.
In June 2016 the Committee organized a bus tour of areas most affected by Industrial Wind Turbines which was an eye-opening experience for some representatives of municipalities who do not have Industrial Wind Turbines in their municipalities. There was one delegate from Meaford who got very ill during the bus tour because of the effects of the wind turbines. There was a DVD made of the tour and we will provide a copy to the new members to view.
Page 3 of 8 Multi-Municipal Wind Turbines Working Group Meeting Minutes February 14, 2019 Dr. Hazel Lynn, the Chief Medical Officer of Health for the Grey-Bruce Health Unit did a study with Dr. Ian Arra which stated that between 12% and 15% of people living near Industrial Wind Turbines are negatively affected by the wind turbines.
Some municipalities brought in by-laws to deal with Industrial Wind Turbines.
Mark suggest that maybe this summer the Committee could organize another tour for the new members.
The Chair mentioned that the people who have been affected by IWTs and how they have been treated has been horrible. We, as elected officials have the responsibility to fight for our citizens. We look forward to your input.
4.2 Warren Howard presented a Powerpoint presentation on Changes to Municipal Planning Role in Renewable Energy Projects. Warren reviewed the generation capacity in Ontario and noted that the Ontario generation system is 95% carbon emission free. Storage for wind generation is still an expensive dream. The wind industry is changing, they are planning to reconfigure projects with fewer but larger turbines. Warren reviewed Ontario's regulatory framework as to noise levels, setbacks and that the existing rules are not sufficient to protect residents' health. The current Provincial Government is facing a range of serious issues that are demanding attention. People want the government to get rid of contracts.
The Provincial Government is returning planning authority for renewable energy projects to municipalities. The Green Energy Repeal Act was approved in mid-December, comments were due January 18, 2019, however due to the Christmas season and council transitions from the municipal election in October, there was limited response.
The impact of the Green Energy Act Repeal made amendments to the Planning Act and to the Electricity Act. Warren's presentation suggested proposals to municipalities to consider permitted land use, advice to public, application of zoning by-laws, how to demonstrate demand for electricity projects, and new project assessments.
In Warren's presentation, he lists suggestions for municipal action to consider by municipal councils is to review Official Plan and zoning by- laws.
Warren Howard's presentation is attached to these minutes which can be provided to the local Councils for consideration. Warren Howard can be contacted for further information at [email protected]
Page 4 of 8 Multi-Municipal Wind Turbines Working Group Meeting Minutes February 14, 2019 4.3 Bill Palmer showed a video from Germany about Industrial Wind Turbines and infrasound originally shown on German Television ZDfmediathek. Bill introduced the video and said that this is a really interesting video. It is looking at the scientific response. The difficulty is proving that someone is going to be bothered.
Bill stated that when someone comes and says "I'm bothered" we need to respect that.
The Chair thanked Bill for his presentation. The Chair remarked that we have had people who have appeared at this Committee who have suffered from the effects of IWTs. Some people don't realize that what they are experiencing are symptoms of IWTs.
5. BUSINESS ARISING FROM THE MINUTES 5.1 There was a follow-up of the list of names to be appointed to proposed working group as suggested by Bill Walker, MPP Bruce-Grey-Owen Sound and Lisa Thompson MPP Huron-Bruce. The list of names that the Committee had put together was:
Randy Roppel Bill Palmer Mark Davis Stewart Halliday Steve Adams
The Recording Secretary stated that John McPhee from Lisa Thompson's office sent an email today stating that Lisa Thompson is currently discussing creating a bigger working group on IWTs with Ministers Rod Phillips (Minister of the Environment) and Greg Rickford (Minister of Energy) as well as Bill Walker MPP (Minister of Government and Consumer Services). Lisa Thompson is hoping to get some local officials involved in the discussion with the Ministers soon. Lisa will let our Committee know as soon as more concrete plans are in place.
There was some discussion in the Committee as to whether to push for more information and answers from both Lisa Thompson and Bill Walker or to invite the Ministers to a Committee meeting.
Some Committee members stated that we should wait and give Lisa Thompson and other members of the Government some time to do their work.
Bill Palmer stated that he will be removing his name from the list for a while due to some unforeseen circumstances. Bill Palmer advised Bill Walker and Lisa Thompson that he would be removing his name from the list.
Page 5 of 8 Multi-Municipal Wind Turbines Working Group Meeting Minutes February 14, 2019 Randy Roppel, the Chair, stated that the Committee will review this list at next Committee meeting on April 11, 2019.
It was suggested that an email be sent to John McPhee at Lisa Thompson's office stating that while the Committee understands that Lisa has a lot of pressures on her right now, the Committee is available to work with her on the proposed working group when it comes together.
Mark Davis said that Bill Walker contacted him this week and Mark advised him that the Committee is willing to talk and work with them on the proposed working group.
The Chair thanked Mark for giving an update and stated that the Committee is certainly ready and willing to work with them on this proposed working group.
6. NEW BUSINESS 6.1 There was a review of the Municipal Election results as it pertains to members of the Committee. The Chair stated that there are some members who will be coming back to represent their municipalities and some who will not be coming back. The municipalities who have unfortunately withdrawn from the Committee are Bluewater, Meaford, South Bruce Peninsula, Wainfleet and West Grey.
For the members who will not be coming back, The Chair thanked them for the years of service they provided to the Committee.
The Chair said he looks forward to working with the returning members and the new appointed members.
There was a discussion on how the Committee should honour the members of the Committee who have passed, such as Dave Colling, and recently Carol Lawrence. There was a discussion a while ago about putting up a plaque for Dave Colling somewhere. Don Murray from Huron-Kinloss stated that Dave Colling passed 5 years ago, perhaps the time for honouring him has passed.
Philip Englishman stated that he is a personal friend of the family of Carol Lawrence, who recently passed and they suggested a contribution to the Southampton nursing home where Carol received excellent care.
There was a comment stating that the funds held by the Committee is taxpayer money and that using the funds this way would be up to each municipality.
Mark Davis said that the Municipality of Arran-Elderslie has a policy in place that if a person who has made a significant role in the Municipality
Page 6 of 8 Multi-Municipal Wind Turbines Working Group Meeting Minutes February 14, 2019 passes away Council will make a $50.00 donation in memory of that person to the charitable place as determined by the family.
Moved by: Mark Davis Seconded by: Tom Allwood that the Multi-Municipal Wind Turbine Working Group make a donation in honour of Carol Lawrence to one of the charities at the family's choice in the amount of $50.00 as per the Arran-Elderslie Procedural By-law. Carried
Philip Englishman stated he is a friend of the family of Carol Lawrence and he will check with them as to their wishes where the donation be sent.
7. FOR INFORMATION 7.1 The Chair asked for a review of the Recording Secretary's increase for 2019, and noting that the Committee will be meeting every second month. It was decided that the Statement of Operations which was received late today will be circulated to the members and this matter will be discussed at the next meeting.
7.2 With regard to the usage of the Chesley Fire Hall for our meetings,
Moved by: Mark Davis Seconded by: Scott Mackey That the Multi-Municipal Wind Turbine Working Group direct staff to give a cheque to the Chesley Fire Department in the amount of $500.00 for the use of the Fire Hall for our 2019 meetings. Carried
8. DATE AND LOCATION OF NEXT COMMITTEE MEETING The next meeting date is scheduled for Thursday, April 11, 2019, at 7:00 p.m. at the Chesley Fire Hall, 211 1st Ave. N., Chesley ON N0G 1L0.
9. RESOLUTION TO MOVE INTO CLOSED SESSION AND GENERAL NATURE THEREOF (includes appointed Councillor(s) and citizen appointee) Not Required
10. RESOLUTION TO RECONVENE IN OPEN SESSION Not Required
11. ADOPTION OF RECOMMENDATIONS ARISING FROM CLOSED SESSION (if any) None
Page 7 of 8 Multi-Municipal Wind Turbines Working Group Meeting Minutes February 14, 2019 12. ADJOURNMENT Moved by: Tom Allwood Seconded by: James Mielhausen That the meeting be adjourned to the call of the Chair. The meeting was adjourned at 9:15 p.m. Carried
Original Signed by Original Signed by ______Randy Roppel, Chair Teresa Gowan, Recording Secretary
Page 8 of 8 Multi-Municipal Wind Turbines Working Group Meeting Minutes February 14, 2019 Changes to Municipal Planning Role in Renewable Energy Projects
Multi-Municipal Wind Turbine Working Group February 14, 2019 Reality Check • Sufficient generation capacity until 2035 – Surplus narrows when Darlington is being refurbished – Intermittent wind/solar will not replace nuclear – IESO has identified short term alternatives • Ontario generation system is 95% carbon emission free – Based on nuclear and hydro – Adding more intermittent wind/solar increases carbon emissions due to need for gas plant back up • Storage is still an expensive dream – Tesla built 100MW of storage in Australia – $90 million – Supplies 70MW for only 10 minutes with the other 30MW providing 3 hours of power.
February 14, 2019 Wind Industry is Changing
• Claims to be “Cheapest” Source of Electricity – Alberta RFP bids averaged 3.7 cents vs. RFP 8.59 cents – 3.0 cents carbon tax subsidy available for renewables • Assume no new contracts from a PC government • Replaced by New Types of Projects – Repowering projects • Aging equipment; accelerated capital write-offs • Reconfigure projects with fewer but larger turbines • Create higher nameplate capacity with reduced costs – Industries wanting “Green” electricity – Local investors interested in “Green” initiatives
February 14, 2019 Ontario’s Regulatory Framework Noise Levels – 40 d B(A) • Measures “average” audible noise outside homes • Level above recommended new WHO turbine noise limit • Health Canada – problems start at 35 dB(A) • Council of Canadian Academies - dB(A) not correct tool Setbacks – 550 metres to centre of homes • Distance needed to limit audible noise to 40 d B(A) • Germany’s Bavaria -10 X height – about 2,000 metres Setbacks – Blade length plus 10 metres to roads, property lines • Failures show separation insufficient to protect from blade failure, ice throw Existing rules are not sufficient to protect residents’ health.
February 14, 2019 Ontario Wind Project Status Operating Projects - 2,441 turbines in 82 projects – Nameplate Output - 5,470 MW; Effective Output - 1,586 MW – Annual Cost – Contracts - $1,863M; Displaced electricity -$970M – Total Average Cost per Household - $590 – Wind represents 14% of generation costs vs. 7% of output “Key Deliverable Milestones” Not Achieved – Contracts cancelled – White Pines, Strong Breeze, Otter Creek, Eastern Fields plus 750 small projects. “Key Deliverable Milestones” Achieved – Under Construction – Henvey Inlet; Romney Wind – Being Appealed – Nation Rise • ERT appeal rejected; now appealed to Minister Phillips • Appeal based on “public interest” – benefit of electricity generated vs. potential for environmental impact. • Lower standard than ERT ‘serious and irreversible harm’
February 14, 2019 Current Provincial Government • “Facing a range of serious issues demanding attention” – Fiscal situation, economic growth – Health Care – cost and wait times – Carbon tax/Climate Change Plan • Interest in getting rid of turbine contracts but … – Many see it as hydro cost issue; no focus on impact on people – Moving cautiously because of reaction to White Pines – Looking for pathways to avoid legal challenges • Entrenched bureaucracy • Residents’ complaints provide opportunity – Noise Audit protocol – Classic Red Tape • years of endless testing; no action – REA’s require response to complaints
February 14, 2019 Actions on Planning Authority • Provincial government is returning planning authority for renewable energy projects to municipalities. – Measures affect all types of renewables • Green Energy Repeal Act approved in mid-December. • Three sets of regulation changes posted for comment on December 4; comments were due Jan 18: – ERO # 013-3800 – Demonstrating Demand – ERO # 013-4040 – Municipal Planning Authorities – ERO # 013-4265 – Transition – Planning Act • Limited municipal response – Council transitions/Christmas season
February 14, 2019 Impact of Green Energy Act Repeal Amendments Made to Planning Act • Municipal zoning decisions that authorize or refuse renewable energy undertakings cannot be appealed. Amendments made to Electricity Act • Municipal by-laws can still be declared inoperative for “designated projects”. • Roof-top solar projects, clotheslines and ground source heat pumps designated in Regulation 508/18. February 14, 2019 ERO #013-4040 Changes to Municipal Planning Proposal: Confirming Permitted Land Use • Written confirmation from municipal authorities that use of land not prohibited by zoning by-law. Comment • Recommend using a ‘municipal support’ resolution approved by Council as many current planning documents do not reflect municipal views. • Restrictions may be in Official Plan; not zoning by-law • Plan amendment process requires considerable time. February 14, 2019
ERO #013-4040 Changes to Municipal Planning (cont’d) Proposal: Advice to Public • Developers not required to make municipal confirmation available to public before final public meeting. Comment: • Municipal consultations should be disclosed to the public immediately.
February 14, 2019 ERO #013-4040/#013-4265 Changes to Municipal Planning (cont’d) Proposal: Application of Zoning By-laws • By-laws would only apply to: – Applications for new projects (#013-4040) – Changes to existing project locations (#013-4040) – Geographic expansion of project (#013-4265) Comment: • Existing set-backs not sufficient to protect health; existing locations should not be grandfathered. • New municipal zoning by-laws should apply to repowering of turbine projects or replacement of components. • Resolution of complaints also required for approval of project changes.
February 14, 2019 ERO #013-3800 Prove Need for Electricity Proposal: How to Demonstrate Demand • Agreement to purchase by government • Agreement to purchase by other users • Generate for own use • Net-metering agreement • Proposal to sell on open market Comment • Assessment should consider net impact across the whole grid. • Ensure that pricing arrangements do not increase Global Adjustment charges or hydro costs for other users. • Local renewable generation where it is used.
February 14, 2019 ERO #013-3800 Prove Need for Electricity (cont’d) Proposal: New Project Assessment • Use current Renewable Energy Approval process to evaluate new projects. Comment • Need to increase set-backs to protect health • Expand opportunities for municipal input • Include meaningful public consultation • Expand scope of appeals and standards for successful appeal in Environmental Protection Act.
February 14, 2019 Suggestions for Municipal Action Comment on Proposals Request Provincial Actions • Request changes to Provincial Policy Statement to align with new municipal powers. (ERO # 013-4040) • Revisions to provincial set-back guidelines needed to reflect learning from existing projects. • Request provincial fire safety standards for turbines & roof- top solar. (ERO #013-3800) Review Official Plan/Zoning By-law • Remove support for wind turbine projects from Official Plan. • Prohibit use of prime agricultural land for turbines. • Establish set-backs for wind turbines in zoning by-law. – Leverage example from Bavaria – 10 times height. February 14, 2019 Summary • Proposals assume that zoning by-laws effective in regulating for wind turbines. • Proposed regulations suggest a narrow role and do not acknowledge current problems • Providing comments important even though deadline has passed. • Include a request action to address problems with operating projects. • Review of Official Plan/zoning by-laws appropriate now given likely new municipal role.
February 14, 2019 Appendix 1: Turbines Create Adverse Effects • Environment Ministry received 4,562 complaints between 2006 - 2016 • Effects linked to the full range of noise emissions – Audible noise interferes with activities/interrupts sleep. – Buildings vibrating; feel pulsing sensations linked to infrasound/low frequency noise. • Headaches, nausea, dizziness, ringing in the ears • Disorienting shadow flicker/strobe effect is a risk to safety • Forced to leave home to get relief from symptoms 35% of complaints report health issues
February 14, 2019 Appendix 2: Wind Turbine Noise Primer Types of Noise Definition How Perceived Health Effects
Audible 20 Hz to Normal Hearing Annoyance* Noise 20,000 Hz Sleep disturbance Low 20 Hz to Normal Hearing Annoyance* Frequency 160 Hz Sleep disturbance Noise Infrasound Below 20 Felt by whole Sleep disturbance Hz body Pressure in ears Tinnitus Headache Nausea Dizziness
*Note: Annoyance is used as the medical term meaning chronic stress. Chronic sleep disturbance is tied to a wide range of medical conditions.
February 14, 2019
May 16, 2019 To: Council, c/o the Clerk From: the President of the FOCA Board of Directors
Rural Ontario: we’re in this together.
The Federation of Ontario Cottagers’ Associations (FOCA) is a residents’ group that represents waterfront property owners across Ontario, including a number of families in your Municipality. FOCA is a not-for-profit membership organization, the largest non-farm landowner group in Ontario, with 50,000 member families in more than 500 lake and road Associations.
Our members are your rural residents.
Lake Associations are an important voice in your rural community. Lake Associations are engaged in community-building through local events, in citizen science through water sampling (such as the Lake Partner Program), and in educating and connecting the community on concerns they face every day, from affordability to environmental and policy changes that affect residents.
Lake Associations and their representatives are an important link to your Council, and a source of valuable insight. FOCA has recently developed a “Guide to Municipal Engagement for Lake Associations,” and we have encouraged our members to reach out to their local Councils, to open or to refresh lines of communication. A digital copy of the Guide is available from the FOCA office (email us: [email protected]).
Municipalities deliver some of our most valued public services, including roads, policing, land use planning, bylaw development and enforcement. What else are local Lake Associations telling us they are concerned about? Responsible short-term rental standards (https://foca.on.ca/responsible-cottage-rental/) Sustainability in the face of a changing climate (https://foca.on.ca/climate-change-and- waterfront-ontario/) Septic systems, particularly related to municipal re-inspection programs (https://foca.on.ca/septic-systems/) Emergency response in remote areas (https://foca.on.ca/weather-extremes-and- emergency-preparedness/) Roads (https://foca.on.ca/whos-in-charge/) and rural services (https://foca.on.ca/utilities- and-rural-services-overview/) Shifting demographics, as seasonal residents become—in some cases—permanent, and expect year-round services, as well as opportunities to contribute as entrepreneurs or business owners in their rural economies. (https://foca.on.ca/waterfront-property-owners- and-rural-economic-development/) …/
p.2 / FOCA Letter to Council, May 2019
FOCA is a bridge to the 250,000 waterfront property families across the province who contribute a combined $800+ million in annual property taxes, steward 15,000 kilometres of shorelines, and own 50,000 hectares of land.
What can your Council do this year? 1. Connect with your local Lake Association representatives. You will find a map that shows all FOCA member Associations in your area, here: https://foca.on.ca/member- services/list-of-associations/, or contact FOCA ([email protected]) to help make the connection. 2. Recognize that consultations scheduled between April and October will receive increased stakeholder input from your seasonal residents, and can be viewed as more inclusive of your waterfront property owners. Maximize your use of digital notices, e-newsletters, web postings and other tools that enable residents to participate, wherever they are. Notices in the local paper are no longer sufficient, when it comes to notifying your constituents about important community events or decisions. 3. Use plain-language notices to help all citizens understand the decisions being made. For great examples from your peers who have already successfully taken SPECIAL CHALLENGE: send FOCA a copy up this challenge, visit: of your BEST municipal plain-language http://www.dazzleawards.ca/ notice we will nominate you for the next “Dazzling Notice” Awards! 4. Circulate FOCA resources. We have See the next page for examples… video, print and digital publications available for your constituents’ use, on topics such as septic systems (maintenance & signs of trouble), fish-friendly dock structures and shorelines, ticks, algal blooms, and preventing the spread of invasive species in your region... As just one example, FOCA’s publication, A Shoreline Owner’s Guide to Healthy Waterfronts, is a free booklet filled with information for rural residents. More than 10,000 copies have been distributed across the province. Contact FOCA for details, including free copies for your municipal office. 5. Connect with FOCA! Subscribe or confirm your consent to receive FOCA Elerts (monthly e-news, filled with rural policy and environmental notices): http://bit.ly/FOCA_Elert. Also, send us your e-notices so that we can circulate the news to FOCA’s members in your municipality. Please add [email protected] to your own e-news lists. Thriving and sustainable rural communities are our common goal!
Sincerely,
Marlin Horst President, Board of Directors - Federation of Ontario Cottagers’ Associations #201 – 159 King Street, Peterborough ON K9J 2R8 [email protected] 705-749-3622 https://foca.on.ca
p.3 / FOCA Letter to Council, May 2019
Some additional information from FOCA for our Municipal partners…
A typical municipal notice: vs. A “Dazzling Notice”, worthy of Award:
For more, see: http://www.dazzleawards.ca/
IAP2 Core Values for the practice of public participation Public participation: 1. is based on the belief that those who are affected by a decision have a right to be involved in the decision making process. 2. includes the promise that the public’s contribution will influence the decision. 3. promotes sustainable decisions by recognizing and communicating the needs and interests of all participants, including decision makers. 4. seeks out and facilitates the involvement of those potentially affected by or interested in a decision. 5. seeks input from participants in designing how they participate. 6. provides participants with the information they need to participate in a meaningful way. 7. communicates to participants how their input affected the decision. (IAP2 = International Association for Public Participation https://www.iap2canada.ca/foundations) 't
RTB R. E. BARNETT ARCHITECT
5d¡ DAVEiFORr ROAD, TOROIITO. ONT RlO M4V tB8, 416-9@8121, FAX 416€@9460
May 23,2019
Mayor Scott Mackey Chatsworth 316837 FIighwa"'6, R.R. #l Chatsworth NOH IGO
Dear \4ayor Mackey,
Re: proposed bill 108
The Ontario government has proposed radical changes to the Ontario Municipal Board (LPAT) and a great number of laws under the guise of making housing easier to build and less expensive. My friends in local government tell me this will greàtly reduce municipal autonomy and control over necessary developrnent charges. It will also make it much easier to clestroy those environmental features that make smaller . communities so'attractive to visitors.
I attach rny letter to Steve Clark, MPP, our Minister of Housing and Municipal Affairs expressing my concerns. I hope you will review the irnpact of this legislation on your community.
Yours si_nçerely. 2/' / at' , (),¿i(t Robert Barnett
lRì ECE ilVE ir¡ I MAY ?rli,J
ROBERT E. BARNETT B. ARCH.OIP. O.R.. M.O¡,A. M.R,A.I.C. 503 DAVENPORT R OAD, ÎoRONTO, ONTARIO M4V I 88, 4 f 6-96û8 t 2 t , FAX 4 1 6.9609460
May 23, 2019
Hon. Steve Clark Minister of Municipal Affairs and Housing 777 Bay St, 17th Floor Toronto, Ontario M5G 2E5
Dear Mr. Clark,
Re: Bill 108
I am concerned that the proposed legislation will be a gift for developers and a disaster for municipalities.
I have practiced as an architect in Ontario for 4A years and know from experience what developers, municipalities and neighbours face in the course of development approvals and fìnancing and at the OMB. Development changes neighbourhoods, creates costs for people and leads to heavier use of parks, hospitals, schools and roads, and sometimes the loss of rare species and habitats. Bill 108 must provide a way to balance the interests of municipalities, developers and neighbours so they can work more effectively together.
Bill 108 will impair the capacity of municípalities to plan for their futures, to choose the sorts of development they prefer, and cause municipalities to use each step of the development process to bargain with developers. This will make homes, malls, factories, parks, new hospitafs, streets, more costly and scarcer. Municipalities will bargain to impose service charges in lieu of those you are trying to eliminate and require'voluntary' land donation for parks, schools, hospitals, roads to replace those the Bill removes,
ln trying to simplify development approvals, I believe you are inadvertently introducing a hidden set of processes that cannot work well because they will not be subject to public scrutiny.
FIOBEET E. BARNETT B. ARCH. DlP. O.R., M.OÂÀ, M.R.ÂI.C. This will lead to higher costs, rnore questionable development, and loss of public services and natural habitat.
I believe the new bill restricts the ability of municipalities to capture the true costs of devetopment when they approve a development. Such costs, traditionally recaptured through development charges, have always included serviceè like sewers and roads, social services and parks. This appears to be severely limited under the proposed legislation.
I am concerned the proposed legislation will open up more of our "green" lands to development. Not only will the municipalities be hit with huge costs for roads and sewers, but transit, policing and emergency services costs will increase to cover sprawling development.
I hope your staff have let you know about Ontario's report that undeveloped areas bring $85 BILLION worth of services to southern Ontario annually. That's almost as much as the regular Ontario budget for "free" services we would continue to receive if the land is NOT developed. Such services include:
r lrnproved air quality . Climate regulation (stored carbon and annualcarbon uptake) . Flood control o Water filtration . Erosion control and sediment retention r Soil formation . Nutrient cycling . Waste treatment . Pollination r Natural regeneration r Biologícal control o HabitaUrefugia o Recreation and aesthet¡cs (tour¡sm) . Cultural and spíritual
I have just read the media release on the loss of biodiversity worldwide from the United Nations, a consensus of thousands of scientists in hundreds of countries, including Canada. Your proposed changes to the Endangered Species Act, contained in Bill 108 make the situatíon far worse in Ontario. These species contribute materially to Ontario's economy and well-being. I hope you will not succumb to the "pay to slay" preference of developers but rather respeet the researeh and consensus of thousands of scientists, supported by millions of voters, that these species are important. ln short, I hope you will consider a full review of Bill 108 and it's impact on all aspects of life in Ontario. I hope you will reconsider the huge costs com¡ng to Ontario municipalities and the negative impact this bill will have on Ontario's natural environment, our citizens, our tourism, and those species l¡ke Butternut, Bobolink, Eastern Meadowlark which are most at risk from creeping development.
Yours sincerely, ,/, ::>ooi( Robert Barnett
CC: Mayor Floyd Pínto, Adjala Tosorontio Mayor Steve Hammell, Arran-Elderslie Mayor Glen McNeil, Ashfield Colborne Wawanosh Mayor David Ham, Assiginack Mayor Chris Peabody, Brockton Reeve Ken Noland, Burpee and Mills Mayor Alan Thompson, Caledon Mayor Richard Stevens, Central Manitoulín Mayor Scott Mackey, Chatsworth Mayor Doug Measures, Clearview Mayor Brian Saunderson, Collingwood Mayor Allan Alls, Erin Mayor Dwight Burley, Georgian Bluffs Mayor Paul McQueen, Grey Highlands Mayor Chris White, Guelph/Eramosa Mayor Sue Paterson, Hanover Mayor Mitch Twolan, Huron Kinloss Mayor Anne Eadie, Kincardine Mayor Gregg Davidson, Mapleton Mayor Barb Clumpus, Meaford Mayor George Bridge, Minto Mayor Laura Ryan, Mono Mayor Janet Horner, Mulmur Mayor Alan McNevin, Northeastern Manítoulin and the lslands Mayor Milt Mclver, Northern Bruce Peninsula Mayor Robert Corriveau, Papineau-Cameron Mayor Luke Charbonne, Saugeen Shores Mayor Janice Jackson, South Bruce Peninsula Mayor John Woodbury, Soutgate Mayor Alar Soever, Town of the Blue Mountains Mayor Andy Lennox, Wellington North Mayor Christine Robinson, West Grey Legislative Building Queen’s Park Toronto, Ontario Premier of Ontario M7A 1A1 Édifice de l’Assemblée législative Premier ministre Queen’s Park de l’Ontario Toronto (Ontario) M7A 1A1
Dear Heads of Council:
Our government was elected to clean up Ontario’s financial nightmare that was created by 15 years of mismanagement and irresponsible actions on the part of the Liberals. The $15 billion annual deficit and $347 billion long-term debt they left to our children and grandchildren is a direct threat to critical public services the people of Ontario rely on. The interest payments on our debt alone amount to $1 billion a month, not one cent of which goes to hiring more front line-emergency workers, lowering taxes or paying down the debt.
Getting Ontario back on a path to balance is essential for protecting important government services, long-term prosperity, attracting investment and creating good- paying jobs.
And we also believe that every government needs to step up and do its part; there is only one taxpayer, and the job of finding savings while protecting core services rests with every elected official in Ontario.
Having spent time at the city level I also understand that, with municipal budgets already set for the 2019-20 fiscal year, our partners need to have flexibility to achieve those savings.
After listening to the concerns of our partners and following the advice of my Minister of Municipal Affairs and Housing, Steve Clark, our government has made the decision to maintain the in-year cost sharing adjustments for land ambulance, public health and child care services.
Minister Clark has advised us to take this approach on the understanding that, as partners, Ontario’s municipalities will use the additional time to work with the Government of Ontario to transform critical shared public services and find the efficiencies that will ensure their sustainability.
Our commitment to provide $7.35 million, through the Audit and Accountability Fund, to help large municipalities find four cents on every dollar will support these efforts. And the $200 million we have committed to small and rural municipalities to modernize services will also play an important part in meeting these objectives.
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Our government was elected to protect public services for future generations, and a big part of that is by balancing the budget in a responsible way – that was our commitment. It is reassuring for me to hear that municipalities understand the fiscal challenges we face, but more importantly they understand that we face these challenges together. I look forward to working collaboratively with you to find savings, strengthen front-line services and protect what matters most to the people of Ontario. Sincerely,
The Hon. Doug Ford Premier of Ontario
May 13, 2019
Kathi Maskell, Chair Hanover Public Library Board 451 10th Avenue Hanover, ON N4N 2P1
Dear Mrs. Maskell:
Re: Resolution - Cuts to Ontario Library Services
Please be advised that at the Committee of the Whole meeting held on Monday, May 6, 2019 the Council of the Town of Hanover passed the following resolution:
Moved by COUNCILLOR HOCKING | Seconded by COUNCILLOR FLEET WHEREAS the provincially funded Ontario Library Service agencies (Southern Ontario Library Service and Ontario Library Service – North) provide vital shared and collaborative public library services, including the Overdrive ebook collection, inter-library loan system and deliveries, technical support, skills training, and other services that are not sustainable by small and rural libraries alone; WHEREAS the Ontario Library Service agencies ensure consistent quality and range of services are available to citizens through all public libraries no matter where they are located; WHEREAS the Ontario Library Service agencies exist to provide value for money, efficiency and respect for taxpayer dollars by acting as a source of expertise and coordination, and leverage combined purchasing power to reduce operating costs for all Ontario public libraries; and WHEREAS the role of these agencies is crucial to the day-to-day provision of services to the public at libraries of all sizes in every part of Ontario; THEREFORE, we the undersigned petition the Legislative Assembly of Ontario as follows: 1. To reverse the 50% funding cuts to Southern Ontario Library Service and Ontario Library Service – North agencies and reinstate provincial funding for these services to at least the 2017-2018 funding level, and 2. To maintain the operating grant funding for all Ontario libraries. AND THAT this resolution be sent to the MPP, Minister of Tourism, Culture and Sport and all municipalities in Ontario. CARRIED
Sincerely,
Brian Tocheri CAO/Clerk cc Honourable Mike Tobolloa, Minister of Culture, Recreation & Sport – [email protected] Bill Walker, MPP Bruce-Grey-Owen Sound - [email protected] Municipalities of Ontario
From: Adam Hicks To: Carolyn Lance; Conmee; Peggy Greco; [email protected]; [email protected]; Vicky Goertzen-Cooke; [email protected]; Janet Denkers; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; bryan martin; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Chatham-Kent; [email protected]; [email protected]; [email protected]; Brampton; [email protected]; [email protected]; Burlington; [email protected]; [email protected]; Debra Kincaid; Lesley Sprague - Elliot Lake; [email protected]; Stephen O"Brien; [email protected]; [email protected]; [email protected]; Heather Kasprick; [email protected]; [email protected]; [email protected]; Markham; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Ottawa; Bloomfield, Briana; [email protected]; [email protected]; Shields, Debbie; [email protected]; Kevin Heath; [email protected]; Malcolm White; Bonnie Nistico-Dunk; [email protected]; [email protected]; [email protected]; Thorold; Thunder Bay; [email protected]; [email protected]; [email protected]; [email protected]; Welland; [email protected]; [email protected]; Clarence-Rockland; [email protected]; Heather Boyd; [email protected]; [email protected]; Julie Gonyou; [email protected]; [email protected]; [email protected]; [email protected]; Hastings; [email protected]; [email protected]; [email protected]; Middlesex; [email protected]; [email protected]; Jim Hutton; [email protected]; Wellington; Township Clerk; Cindy Halcrow; [email protected]; [email protected]; [email protected]; Dutton-Dunwich; [email protected]; Dysart et al; [email protected]; Peggy Rouse; [email protected]; Donna Clermont; [email protected]; Cathy MacMunn; [email protected]; Jessica Gunby; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Gail Jaremy Township of Hornepayne; [email protected]; Huron East; Deborah Tonelli; Township of Cockburn Island; [email protected]; [email protected]; [email protected]; Lake of Bays; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Central Manitoulin; Pam Cress; [email protected]; Tonia Bennett; Mattawan; [email protected]; Cheryl Marshall; [email protected]; [email protected]; [email protected]; Denise Holmes; [email protected]; North Middlesex; [email protected]; [email protected]; [email protected]; [email protected]; Lynda Kovacs; Central Elgin; Charlton and Dack; Melanie Bouffard; Carrie Lewis, CMO; [email protected]; [email protected]; Candy Beauvais; Machin; Roger Labelle; Denis Turcot; Morris-Turnberry; [email protected]; Wayne Hanchard; Brian Gilmer; Maureen Lang; [email protected]; [email protected]; Brian MacKinnon; [email protected]; Jérôme Courchesne; [email protected]; [email protected]; Chris Wray; [email protected]; Muskoka Lakes; [email protected]; Cindy Maher; [email protected]; [email protected]; Andy G; [email protected]; [email protected]; [email protected]; Connie Parent; [email protected]; [email protected]; Stacey Cooper; [email protected]; Lizet Scott; Sally Saunders; [email protected]; [email protected]; Stirling-Rawdon; Kris Fletcher; Mary Ellen Truelove; [email protected]; Mary Lynn; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; McKellar; Glenn Martin; [email protected]; Tay Valley; Margaret Alexander; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; cao@blackriver- matheson.com; Blind River; Bracebridge; Bradford West Gwillimbury; Donna Brunke; Carey deGorter; Duncan Rogers; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Enniskillen; Paula Roque; [email protected]; [email protected]; [email protected]; John Espinosa; [email protected]; Gore Bay; Grand Valley; [email protected]; Hazel Soady-Easton; Halton Hills; [email protected]; Hawkesbury; [email protected]; [email protected]; Michael Graves; [email protected]; [email protected]; [email protected]; Jennifer Astrologo; Kirkland Lake; [email protected]; [email protected]; Latchford; [email protected]; [email protected]; Francine Desormeau; Midland; Milton; Minto; Mark Early; [email protected]; [email protected]; [email protected]; Susan Greatrix; Jackie Boggs; Pelham; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Bruce Penninsula; Pam Lortie; [email protected]; [email protected]; Robert MacLean; Tillsonburg; [email protected]; [email protected]; [email protected]; Addington Highlands; Alberton; [email protected]; Amaranth; Wendy Whitwell; [email protected]; Ashfield- Colborne-Wawanosh; Candice White; [email protected]; Darlene Noonan; Augusta; Karin Bates; Cassandra McGregor; Katherine McDonald; [email protected]; Brethour; Brock; [email protected]; [email protected]; Casey; Calvin Rodgers; [email protected]; [email protected]; Chapple; Linda Ringler; Clearview; Coleman; Julie Oram; [email protected]; [email protected]; Susan Stone; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Dianne Quinn; Gillies; [email protected]; Anita Herd; Hilliard; Hilton; Carol Watson; Chantelle Gascon; James; Janet Boucher; [email protected]; Administrator; [email protected]; La Vallee; Laird; [email protected]; Limerick; Brenda Paul; [email protected]; Margaret Hartling; [email protected]; [email protected]; [email protected]; Sylvie Côté; Jasmin Ralph; Carole Gendron; Teresa Desserre; Kerstin Vroom; [email protected]; [email protected]; Beth Morton; [email protected]; O"Connor; Opasatika; [email protected]; Karen Landry; [email protected]; Joanne Camiré Laflamme; [email protected]; Kim Sloss; Don McArthur; [email protected]; [email protected]; [email protected]; [email protected]; Sue Klatt; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Sue Walton; [email protected]; Uxbridge; [email protected]; A Gubbels; Grace Kosch; Tina Forsyth; [email protected]; Wilmot; Wollaston; [email protected]; [email protected]; [email protected]; Melinda Reith; Lynne Duguay; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Burk"s Falls; [email protected]; Peggy Cramp; Betty Gordon; Oil Springs; Jim Burns; Susan Arnold; [email protected]; Thornloe; [email protected]; [email protected]; Centre Wellington; Karren Wallace; Clerk; Michelle Hendry; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected] Cc: Kerstin Vroom Subject: Mulmur Library Motion Date: May 8, 2019 3:37:20 PM
Hello,
The Township of Mulmur passed the following motion at the Council meeting on May 1, 2019.
Motion #83-19 Boxem-Cufaro: WHEREAS, Mulmur Township Council considers public libraries as a vital service to community well-being especially in a rural community such as ours; AND WHEREAS, public libraries offer much needed support to the very vulnerable members of our society - the children, the seniors, recent immigrants, and the low-income citizens; AND WHEREAS, the Provincial Government has cut the budget for Ontario Library Services by 50%; AND WHEREAS, this funding will end the Interlibrary Loan Service to libraries; AND WHEREAS, due to limited resources available to some libraries, the Interlibrary Loan Service is of great importance to its patrons; NOW THEREFORE, Mulmur Township Council respectfully requests that the Province reconsiders the 50% budget cut for Ontario Library Services and finds some other means to fund necessary library services. Carried.
Have a nice day,
Adam Hicks | Administrative Assistant Township of Mulmur | 758070 2nd Line East | Mulmur, Ontario L9V 0G8 Phone 705-466-3341 ext. 234 | Fax 705-466-2922 | [email protected]
This message (including attachments, if any) is intended to be confidential and solely for the addressee. If you received this e-mail in error, From: Adam Hicks To: [email protected]; Carolyn Lance; Conmee; Peggy Greco; [email protected]; [email protected]; Vicky Goertzen-Cooke; [email protected]; Janet Denkers; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; bryan martin; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Chatham-Kent; [email protected]; [email protected]; [email protected]; Brampton; [email protected]; [email protected]; Burlington; [email protected]; [email protected]; Debra Kincaid; Lesley Sprague - Elliot Lake; [email protected]; Stephen O"Brien; [email protected]; [email protected]; [email protected]; Heather Kasprick; [email protected]; [email protected]; [email protected]; Markham; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Ottawa; Bloomfield, Briana; [email protected]; [email protected]; Shields, Debbie; [email protected]; Kevin Heath; [email protected]; Malcolm White; Bonnie Nistico-Dunk; [email protected]; [email protected]; [email protected]; Thorold; Thunder Bay; [email protected]; [email protected]; [email protected]; [email protected]; Welland; [email protected]; [email protected]; Clarence-Rockland; [email protected]; Heather Boyd; [email protected]; [email protected]; Julie Gonyou; [email protected]; [email protected]; [email protected]; [email protected]; Hastings; [email protected]; [email protected]; [email protected]; Middlesex; [email protected]; [email protected]; Jim Hutton; [email protected]; Wellington; Township Clerk; Cindy Halcrow; [email protected]; [email protected]; [email protected]; Dutton-Dunwich; [email protected]; Dysart et al; [email protected]; Peggy Rouse; [email protected]; Donna Clermont; [email protected]; Cathy MacMunn; [email protected]; Jessica Gunby; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Gail Jaremy Township of Hornepayne; [email protected]; Huron East; Deborah Tonelli; Township of Cockburn Island; [email protected]; [email protected]; [email protected]; Lake of Bays; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Central Manitoulin; Pam Cress; [email protected]; Tonia Bennett; Mattawan; [email protected]; Cheryl Marshall; [email protected]; [email protected]; [email protected]; Denise Holmes; [email protected]; North Middlesex; [email protected]; [email protected]; [email protected]; [email protected]; Lynda Kovacs; Central Elgin; Charlton and Dack; Melanie Bouffard; Carrie Lewis, CMO; [email protected]; [email protected]; Candy Beauvais; Machin; Roger Labelle; Denis Turcot; Morris-Turnberry; [email protected]; Wayne Hanchard; Brian Gilmer; Maureen Lang; [email protected]; [email protected]; Brian MacKinnon; [email protected]; Jérôme Courchesne; [email protected]; [email protected]; Chris Wray; [email protected]; Muskoka Lakes; [email protected]; Cindy Maher; [email protected]; [email protected]; Andy G; [email protected]; [email protected]; [email protected]; Connie Parent; [email protected]; [email protected]; Stacey Cooper; [email protected]; Lizet Scott; Sally Saunders; [email protected]; [email protected]; Stirling-Rawdon; Kris Fletcher; Mary Ellen Truelove; [email protected]; Mary Lynn; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; McKellar; Glenn Martin; [email protected]; Tay Valley; Margaret Alexander; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; cao@blackriver- matheson.com; Blind River; Bracebridge; Bradford West Gwillimbury; Donna Brunke; Carey deGorter; Duncan Rogers; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Enniskillen; Paula Roque; [email protected]; [email protected]; [email protected]; John Espinosa; [email protected]; Gore Bay; Grand Valley; [email protected]; Hazel Soady-Easton; Halton Hills; [email protected]; Hawkesbury; [email protected]; [email protected]; Michael Graves; [email protected]; [email protected]; [email protected]; Jennifer Astrologo; Kirkland Lake; [email protected]; [email protected]; Latchford; [email protected]; [email protected]; Francine Desormeau; Midland; Milton; Minto; Mark Early; [email protected]; [email protected]; [email protected]; Susan Greatrix; Jackie Boggs; Pelham; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Bruce Penninsula; Pam Lortie; [email protected]; [email protected]; Robert MacLean; Tillsonburg; [email protected]; [email protected]; [email protected]; Addington Highlands; Alberton; [email protected]; Amaranth; Wendy Whitwell; [email protected]; Ashfield- Colborne-Wawanosh; Candice White; [email protected]; Darlene Noonan; Augusta; Karin Bates; Cassandra McGregor; Katherine McDonald; [email protected]; Brethour; Brock; [email protected]; [email protected]; Casey; Calvin Rodgers; [email protected]; [email protected]; Chapple; Linda Ringler; Clearview; Coleman; Julie Oram; [email protected]; [email protected]; Susan Stone; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Dianne Quinn; Gillies; [email protected]; Anita Herd; Hilliard; Hilton; Carol Watson; Chantelle Gascon; James; Janet Boucher; [email protected]; Administrator; [email protected]; La Vallee; Laird; [email protected]; Limerick; Brenda Paul; [email protected]; Margaret Hartling; [email protected]; [email protected]; [email protected]; Sylvie Côté; Jasmin Ralph; Carole Gendron; Teresa Desserre; Kerstin Vroom; [email protected]; [email protected]; Beth Morton; [email protected]; O"Connor; Opasatika; [email protected]; Karen Landry; [email protected]; Joanne Camiré Laflamme; [email protected]; Kim Sloss; Don McArthur; [email protected]; [email protected]; [email protected]; [email protected]; Sue Klatt; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Sue Walton; [email protected]; Uxbridge; [email protected]; A Gubbels; Grace Kosch; Tina Forsyth; [email protected]; Wilmot; Wollaston; [email protected]; [email protected]; [email protected]; Melinda Reith; Lynne Duguay; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Burk"s Falls; [email protected]; Peggy Cramp; Betty Gordon; Oil Springs; Jim Burns; Susan Arnold; [email protected]; Thornloe; [email protected]; [email protected]; Centre Wellington; Karren Wallace; Clerk; Michelle Hendry; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected] Cc: Kerstin Vroom Subject: Mulmur - Aggregate Motion Date: May 8, 2019 3:37:13 PM
Hello,
The Township of Mulmur passed the following motion at the Council meeting on May 1, 2019.
Deputy Mayor Hawkins requested a recorded vote on the following motion: Motion #78-19 Hawkins-Clark: THAT The Township of Mulmur recognizes the importance of aggregate extraction and the proper management of aggregate resources, including recycling aggregates; AND WHEREAS, Mulmur owns and operates a gravel pit; AND WHEREAS, the inappropriate extraction of aggregate can impact host communities, including, but not limited to: risk to surface and underground water supplies stress placed on local infrastructure; road safety; air and noise pollution; loss of farmland; encroachment on residential communities; interference with natural heritage systems; AND WHEREAS, the Ontario Government commenced a detailed review of the Aggregate Resources Act in 2016; AND WHEREAS, the Ministry of Natural Resources hosted a summit on Aggregate Reform on March 29, 2019, and did not include municipal government as stakeholders; AND WHEREAS, the Township supports the recommendations to allow policy interpretation for accessing material under Road Allowances; NOW THEREFORE BE IT RESOLVED THAT: 1) The Township of Mulmur hereby requests the following: a) the Provincial Government provide for municipal representation at future meetings related to the Aggregate Reform; b) Municipalities be provided authority to regulate hours of operation and haul routes within municipal boundaries; c) If the Provincial level is accepted as a single level for applications, Municipalities be provided a process through which to provide comments on aggregate extraction activities proposed within or in the vicinity of their boundaries; d) The comments on “Cutting the Red Tape” provided by the Ontario Sand and Gravel Association be evaluated from the perspective of the local host community and ensure that there are mechanisms/processes in place to address impacts. e) That land unavailable for extraction due to changes on the rules to endangered and threatened species and other policies within the Natural Heritage System continue to be protected.
Shirley Boxem - yea Patricia Clark - yea Ken Cufaro - yea Earl Hawkins - yea Janet Horner - yea Carried.
Have a nice day,
Adam Hicks | Administrative Assistant Township of Mulmur | 758070 2nd Line East | Mulmur, Ontario L9V 0G8 Phone 705-466-3341 ext. 234 | Fax 705-466-2922 | [email protected]
This message (including attachments, if any) is intended to be confidential and solely for the addressee. If you received this e-mail in error, please delete it and advise me immediately. E-mail transmission cannot be guaranteed to be secure or error-free and the sender does not accept liability for errors or omissions.
ONTARIORt[ Community Services Our Focus: Your Future Legislative Services
May 22,2019 File#120203 Sent via email: [email protected] The Right Honourable Justin Trudeau Prime Minister House of Commons Ottawa, ON K1A OAG
Honourable and Dear Sir:
Re: lssuance of Cannabis Licenses in Residentially Zoned Areas
The Municipal Council of the Town of Fort Erie at its meeting of May 21,2019 passed the following resolution:
That: Council requests the Federal Government to provide information on all cannabis licenses including personal medical licenses to the Town of Fort Erie when licenses are issued, and further
That: A public process take place in connection with granting cannabis licenses and their location, and further
That: This resolution be circulated to the Prime Minister, the Minister of Health, the Niagara Members of Parliament and Provincial Parliament, and all Ontario municipalities.
Thank you for your attention to this very important issue
You truly,
Carol Sch ld, Dipl.M.A Manager, Legislative Services/Clerk cschofi [email protected] c.c The Honourable Ginette Petitpas Taylor, Minister of Health Sent via email: [email protected] The Honourable Rob Nicholson, MP-Niagara, Sent via email : rob. [email protected] Vance Badawey, MP-Niagara Centre Sent via email: [email protected] Chris Bittle, MP-St. Catharines Sent via email: [email protected] Wayne Gates, MPP-Niagara Falls, Legislative Assembly of Ontario Sent via email: [email protected] Sam Oosterhoff, MPP-Niagara West-Glanbrook, Legislative Assembly of Ontario Sent via email: sa m. ooste rhoff@p c. ol a. o rg Jennifer Stevens, MPP-SI. Catharines Sent via email: [email protected] Jeff Burch, MPP-Niagara Centre Sent via email: [email protected] All Ontario Municipalities Sent via email
Mailing Address: The Corporation of the Town of Fort Erie 1 Municipal Centre Drive, Fort Erie ON L2A 256 Office Hours 8:30 a.m. to 5:00 p.m. Phone: (905) 871-1600 FAX: (9O5) 871-4022 Web-site: www.forterie.ca
Township of The Archipelago 9 James Street, Parry Sound ON P2A 1T4 Tel: 705-746-4243/Fax: 705-746-7301 www.thearchipelago.on.ca
May 17, 2019
19-078 Moved by Councillor Ashley Seconded by Councillor Frost ______
RE: Bill 108, the More Homes, More Choice Act, 2019
WHEREAS, the Government of Ontario has introduced Bill 108, The More Homes, More Choice Act, which amends 13 different Acts with the stated objective of stimulating the supply of housing in the Province of Ontario;
AND WHEREAS, Schedule 9 of the proposed legislation would amend the Local Planning Appeal Tribunal Act, reverting many of the practices and procedures of the tribunal to those of the former Ontario Municipal Board, thereby allowing an un-elected, unaccountable body to make important planning decision for our community;
AND WHEREAS, Schedule 12 of the proposed legislation would make multiple amendments to the Planning Act and, specifically, would reduce the timelines for making decision related to official plans, zoning by-laws and plans of subdivision, further impeding a municipalities ability to make important planning decision at the local level and reducing appeals to the Local Planning Appeals Tribunal;
AND WHEREAS, Schedule 5 of the proposed legislation would amend the Endangered Species Act, thereby establishing a Species at Risk Conservation Fund, enabling a charge in lieu of meeting requirements to adequately protect species at risk and their habitat;
AND WHEREAS the government of Ontario has not adequately consulted with the municipalities with respect to this proposed legislation, and;
NOW THEREFORE BE IT RESOLVED that Council for the Township of The Archipelago opposes Schedules 9, 12, and 5 of the proposed legislation highlighted above, as they will have a negative impact on our community and therefore call for their removal from the Bill;
AND NOW THEREFORE FURTHER BE IT RESOLVED that Council for the Township of The Archipelago request the Government of Ontario to halt the legislation and properly engage and consult with Municipalities before further considering the proposed legislation.
1
BE IT FURTHER RESOLVED that a copy of this resolution be sent to The Honourable Doug Ford, Premier of Ontario, The Honourable Christine Elliott, Deputy Premier, The Honourable Steve Clark, Minister of Municipal Affairs and Housing, Andrea Horwath, Leader of the New Democratic Party, Norm Miller, Parry Sound Muskoka MPP, Association of Municipalities of Ontario, and all Ontario Municipalities.
Carried.
2 ilcHiiih Clerk's Department
595 9th Avenue East, Owen Sound Ontario N4K 3E3 519-372-0219 l't-800-567-GREY I Fax: 51 9-376-8998 May 28,2019
Honourable Doug Ford, Premier of Ontario Legislative Building Queen's Park Toronto, ON M7A 141
VIA EMAIL
Dear Honourable Sir:
At the May 23,2019 session of Grey County Committee of the Whole, resolution CW116-19 was adopted as follows:
That the Town of Aurora correspondence dated May 14,2019 regarding Bill 108 be supported as follows:
WHEREAS the legislation that abolished the OMB and replaced it with LPAT received unanimous - all party support; and WHEREAS all parties recognized that local governments should have the authority to uphold their provincially approved Official Plans; to uphold their community driven planning; and
WHEREAS B¡ll 108 will once again allow an unelected, unaccountable body make decisions on how our communities evolve and grow; and
WHEREAS on August 21,2018 Minister Clark once again signed the MOU with the Association of Municipalities of Ontario and entered into "...a legally binding agreement recognizing Ontario Municipalities as a mature, accountable order of government."; and
WHEREAS this MOU is "enshrined in law as part of the Municipal Act". And recognizes that as "...public policy issues are complex and thus require coordinated responses...the Province endorses the principle of regular consultation between Ontario and municipalities in relation to matters of mutual interest"; and
WHEREAS by signing this agreement, the Province made "...a commitment to cooperating with its municipal governments in considering new legislation or regulations that will have a municipal impact"; and
Grey County: Colour lt Your Way Page 2 May 28,2019 WHEREAS B¡ll 108 will impact 15 different Acts - Cannabis Control Àct,2017, Conservation Authorities Act, Development Charges Act, Education Act, Endangered Species Act, 2007, Environmental Assessment Act, Environmental Protection Act, Labour Relations Act, 1995, Local Planning Appeal Tribunal Act, 2017, MunicipalAct, 2001, Occupational Health and Safety Act, Ontario Heritage Act, Ontario Water Resources Act, Planning Act, Workplace Safety and lnsurance Act, 1997.
Now Be it Hereby ounty oppose n its current state will have negative consequences on community building and proper planning; and
Be it further resolved that Grey County call upon the Government of Ontario to halt the legislative advancement of B¡¡l 108 to enable fulsome consultation with Municipalities to ensure that its objectives for sound decision making for housing growth that meets local needs will be reasonably achieved; and
Be lt Further Resolved That a copy of this Motion be sent to the Honourable Doug Ford, Premier of Ontario, The Honourable Christine Elliott, Deputy Premier, the Honourable Steve Glark, Minister of Municipal Affairs, the Honourable Andrea Horwath, Leader of the New Democratic Party, and all MPPs in the Province of Ontario; and
Be lt Further Resolved That a copy of this Motion be sent to the Association of Municipalities of Ontario (AMO) and all Ontario municipalities for their consideration.
Yours tru c-
Jacq Morrison De lerU Legislative Coordinator (519) 372-0219 x 1294 iacq uelvn. morrison@g rev. ca www.qrev.ca cc Mayor Tom Mrakas, Town of Aurora Hon. Christine Elliott, Deputy Premier of Ontario Hon. Steve Clark, Minister of MunicipalAffairs Hon. Andrea Honryath, Leader of the New Democratic Party MPPs in the Province of Ontario Association of Municipalities of Ontario Ontario Municipalities
Grey County: Colour lt Your Way i!'1"Õ'. nw TOWNSHIP OF CHATSWORTH PLANNERS REPORT 2019-01 TOWNSHIPOF Chatsworth Ncighbours by Naturc
TO: Mayor Mackey and Members of Council
FROM: Ron Davidson, Township Planner
RE: Zoning by-law Amendment application ZO1 I2O1 9
DATE: June 5, 2A19
RECOMMENDATION: That Planners Reporl2Al9-01 be hereby received;
AND FURTHER THAT Committee of the Whole recommends to Council the approval of the zoning bylaw amendment application for Lot 56, Concession 2 EGR Geographic Township of Holland, Township of Chatsworth File No. 201 12019 Owner: Linda and Melville Woods Applicant: John Woods.
Purpose of Application :
The purpose of the Zoning By-law Amendment is to amend the 'A'1' (Rural) zoning of the subject lands to allow for the existing secondary dwelling (mobile home with addition) to be replaced with a permanent detached dwelling in approximately the same location. A secondary detached dwelling is permitted on this property; however, the dwelling is required to be situated within 50 metres of the principal dwelling and share the same driveway. By locating the new dwelling in the same location as the existing mobile home, the dwellings would be approximately 140 metres apart and the new dwelling would utilize a separate (existing) entrance. As such, an amendment to the Zoning By-law is required.
The current owner of the property will move into the new dwelling, and the owner's son and daughter-in-law will reside within the existing dwelling.
The Subiect Lands:
The subject property is located along the north side of Lime Kiln Road. Situated on the site are a detached dwelling, barn, accessory buildings and a mobile home. The mobile home with the addition was placed on the property in 1970.
llPage This parcel comprises 41 hectares of land of which approximately 19 hectares appear to be actively cash-cropped. The balance of the site is either pastured or forested.
Adiacent Lands:
Land uses within the immediate vicinity of the subject property are primarily agriculture, non-farm residential and woodlands. Two of the farms in the area have livestock facilities within 450 metres of the site. (Additional information regarding these barns is provided in the "Official Plan" section below.)
Official Plan:
The subject lands are designated 'Rural' on Schedule A of the County of Grey Official Plan. The 'Rural' policies would allow for a secondary dwelling unit to be erected on a property within this land use designation, but no detailed policies in this regard are provided.
The Official Plan does require new development to comply with the Minimum Distance Separation Guidelines. ln this regard, there are two barns located nearby: one to the northeast and the other to the southeast. MDS Reports have been prepared for both barns and the location of the new dwelling would comply with the required setbacks in both instances. lt's worth noting that the setback required from the barn to the southeast is 151 metres and the actual separation distance is also approximately 151 metres. This barn has not been used to accommodate livestock for over 25 years.
Schedule B of the Official Plan shows some of the property as 'Aggregate Resource Area', but not the area in which the dwelling would be erected. Constructing a second dwelling on the subject property should not interfere with the relevant policies.
Appendix B identifies the forested lands on the west side of the property as 'Significant Woodland'. No development or site alteration is permitted in 'Significant Woodlands' or within 120 metres of this feature unless it can be demonstrated that the development or site alteration would not negatively impact this feature or its function. The woodland feature on the property is well in excess of 120 metres from the proposed building site.
Based on the foregoing, it would appear that the proposed rezoning conforms to the County's Official Plan.
Provi ncial Policv Statement:
The Provincial Policy Statement (PPS) allows for limited development in the rural areas of the municipality. lt does not provide specific policies pertaining to the location of secondary dwellings on a property, but the PPS does encourage secondary dwelling units and also the provision of all forms of housing required to meet the social, health and well-being requirements of current and future residents including seniors.
2lPage The PPS also protects areas of known aggregate deposits as well as natural heritage features such as Significant Woodlands. The PPS policies are implemented through the County of Grey Official Plan. As explained above, the proposed Zoning By-law Amendment would appear to conform to the aggregate and woodland policies.
Based on the foregoing, the proposal is consistent with the PPS.
Zoninq Bv-law:
The subject lands are currently zoned'41', a zone which permits agricultural uses, a detached dwelling, home industries, home occupations, etc. Also permitted is a second dwelling (referred to as a "secondary dwelling unit") subject to certain provisions including the requirement to locate the second house within 50 metres of the principal dwelling and to share a driveway with the principal dwelling. The secondary dwelling cannot be in the form of a mobile home, according to the Zoning By-law. The existing mobile home does not conform to the Zoning By-law; however, based on when the mobile home was placed on the property, it is considered to be a legal non-conforming use.
The owner wishes to erect the new detached dwelling, which is permitted under the current zoning, but in the same location as the existing mobile home, which is approximately 140 metres from the existing detached dwelling. The new dwelling would also utilize the mobile home's existing separate entrance and driveway. As such, an amendment to the Zoning By-law is required.
Discussion. Conclusion and Recommendation:
The intent of requiring the principal dwelling and the secondary dwelling to be clustered is primarily to limit the impact of a property's development on the adjacent land owner's ability to farm. Any new or expanding livestock operations on a neighbouring property can be limited or even prohibited by the location of houses on nearby properties.
Clustering the dwellings may also assist in limiting the impact on the ability of future gravel pits to occur on nearby properties, which is generally the intent of the Official Plan and the Provincial Policy Statement.
Furthermore, clustering the dwellings may also ensure that the land owner doesn't misconstrue his/her ability to build a second dwelling with actually being able to sever a lot. A future owner of the subject lands may not find it desirable to have two dwellings on the property and may wish to sever; however, in many instances the Official Plan would not allow for a severance on the lands. Clustering the buildings, on the other hand, generally makes it clear that a severance will not be possible.
For these reasons, a Zoning By-law Amendment intended to allow for the dwellings to be located more than 50 metres apartment would generally not be supported.
3lPage ln this particular instance, however, the proposal does have merit. The mobile home and its addition have existed for almost 50 years; and, building a new permanent dwelling in the same location as the mobile home (which is to be removed) would allow the owner to take advantage of the existing infrastructure (septic system and hydro) and save a considerable amount of money. lf the application is not approved, the owners could continue to occupy the mobile home since the mobile home has a legal, albeit non-conforming, status. Given the circumstances, allowing the secondary dwelling to be erected in this same location does appear to have merit and should be given favourable consideration.
This opinion is provided without the benefit of having received comments from any other agency or any adjacent land owners. Should new information arise regarding this proposal, Council is advised to take such information into account when considering this application.
Ret'pectfully subm itted,
Ron Davidson, BES, RPP, MCIP
4lPage
TOWNSHIP OF CHATSWORTH
FIRE CHIEFS REPORT 2019-02
To: Mayor Scott Mackey and Council Members
From: Mike Givens, Fire Chief
Re: E- Learning Proposal and Letter of Intent
Date: June 5, 2019 ______
RECOMMENDATION THAT Fire Chief’s Report 2019-02 dated June 5, 2019 regarding the Stillwater E- learning Proposal be received and further that Committee of the Whole recommend to Council that the Fire Department proceed with the E-Learning Program and further recommends that the Fire Chief be authorized to execute the Letter of Intent with Stillwater.
BACKGROUND In determining the Fire Department’s training needs, I have been working with Stillwater Consulting who provides e-learning opportunities in several areas including firefighter recruitment, fire suppression, specialty rescue and fire prevention and public education.
The benefit in subscribing to this learning program is that it meets the fire protection mandate to provide flexible training solutions to our firefighters, which is particularly important in a volunteer fire department. Included in the cost is a comprehensive training records management system.
Attached hereto is a copy of the Stillwater E-Learning proposal, which is quite extensive, including a proposed implantation plan and training schedule. A copy of the Letter of Intent to move forward with the program is also enclosed.
Budget Impact: Annual cost of the of the program is $5400.00 base on 30 members minimum, but could be reduced to $4266.00 annually as more Grey County Fire Departments join the program (See attachment – Grey County Pricing). The amount would be covered in the Fire Department’s operational training budget.
Respectfully submitted, Reviewed by,
Mike Givens Patty Sinnamon, Dipl.M.M. Fire Chief CAO Clerk
Chatsworth Fire Department FIRE SERVICE E- TRAINING PROPOSAL
Stillwater Consulting Limited
Tel 416-678-8306 PO Box 989, Tottenham ON www.stillwaterlms.com L0G1W0 [email protected]
Table of Contents
Contents
Executive Summary ______1
Course Catalog ______4
Organization and Proposed Staff ______6
Business Continuity ______9
Disaster Recovery ______12
Previous Experience ______13
Reference Accounts ______15
Proposed Implementation Plan, Trainin and Implementation Schedule ______16
Proposed Cost ______19
Value Add Incentives ______22
Chatsworth Fire Department Pg. 01 e-Training Proposal
Executive Summary
Stillwater Stillwater Consulting is pleased to present its NFPA based fire service learning management Consulting’s system for consideration your combined department’s 30 firefighting personnel. mission is to provide the fire We understand that your fire department serves a land area of service with 596 km2 area with a large rural population in addition to several technology based individual township communities. The fire protection mandate training products that increase the necessitates flexible best-in-class training solutions that can be access, frequency easily scaled to meet the future needs of your fire departments and quality of and the communities they serve. training. This improves the skills The Fire Department Training Division desires to lead with of firefighters, continuous improvement to demonstrate not just ‘training’ but the ‘maintenance of which enhances health and safety competency’ in fire suppression (recruit and ongoing/specialty training programs), specialty and reduces risk rescue, fire prevention and public education within the service and the community. FLMS and liability for fire subscribers benefit not only from our technology platform but also from our founder’s departments. perspective as a fire service professional and as an experienced fire officer, instructor and curriculum designer for adult learning.
Most online training systems originate from Health and Safety education, designed primarily for at-risk industrial workers to prevent injury while performing work. Stillwater’s FLMS was developed in Ontario specifically for the fire service. We’ve observed that Fire Departments operate very differently from other municipal departments with specialized life-long training with a higher task-risk profile. The FLMS has been customized around those differences, making it a uniquely fire service based online training tool. Our familiarity with the guidances of NFPA 1401 (Recommended Practice for Fire Service Training Reports and Records) permits the rapid adaptation of Stillwater’s FLMS to accommodate customer needs related to course inclusion and eligibility, customer-specific terminology, departmental training standards, security of training records and permitted access based on organizational structure/rank/role. The FLMS supports self-directed, web-blended and instructor-directed education and training with skills tracking, certifications and qualification records management. This also provides fire departments with a first-in-class training records management system that addresses Chatsworth Fire Department Pg. 02 e-Training Proposal
employer liability and increases municipal and executive defensibility in regards to the Occupational Health and Safety risks that fire service employers face.
Stillwater actively maintains corporate memberships in National Fire Protection Association (NFPA), as well as The Ontario Association of Fire Chiefs (OAFC), The Ontario Association of Fire Training Officers (OAFTO), and the International Society of Fire Service Instructors (ISFSI) in order to stay abreast of and participate in training standards, needs and best practices of these key educational stakeholders within the fire service. Stillwater also maintains a strong relationship with the Ontario Fire Marshal’s Office through the Ontario Fire College as the e-learning technology supplier through the online Regional Training Center (RTC) known as CERPS (Centre for Emergency Response and Public Safety).
Among the key feature of the FLMS is the online access that our subscribers have to Course Share’s catalog of more than 1000+ courses supports but are independent of any particular publisher. The Course Catalog draws on a number of additional information sources, including the 3 major fire service textbook publishers as well as FLMS subscribed fire departments who have taken advantage of our functionality and published their courses into the catalog. The Fire Department can browse the catalog and easily install any course with a single button click. With this many courses available, if a firefighter were to train twice a week, there is over 9 years of continuous training just within the catalog.
FLMS permits its subscribers to achieve an online training model that features 24x7x365 access to a curriculum that is as broad or as narrow as the customer wishes in a fully paperless environment. Our technology makes online publishing of your content or access to the newest content provided by others easy and reliable … all for a monthly fee that provides cost-certainty to our subscribers. As NFPA is a minimum training standard, all courses are fully open to customization to the Fire Department’s additional training texts, handouts, presentations, testing, skills checklists and video resources. FLMS also supports a non-technical course creation environment with classroom and practical drill templates, enabling the Fire Department to quickly and easily create its own high quality standalone custom courses. Chatsworth Fire Department Pg. 03 e-Training Proposal
By using the FLMS Fire Departments can implement standards based cost effective online training while customizing the tool to its specific training needs and priorities - all without the need for expensive infrastructure or programmers and with minimal internal IT support.
An Award-Winning Solution
At the Ontario Association of Fire Chiefs (OAFC) Conference and Tradeshow in May of 2017, New Tecumseth Fire Rescue was presented with the VFIS Recruitment and Retention Award. The VFIS Recruitment and Retention Award is presented to a department that has demonstrated positive recruitment and retention results using a comprehensive approach to training and recruiting volunteer firefighters. The award is sponsored by VFIS and the OAFC and was presented to New Tecumseth Fire Chief Dan Heydon at the conference on May 8th, 2017.
New Tecumseth Fire Rescue utilizes Stillwater’s FLMS e-Training technology to maintain its various programs and curriculums so that instructors and students benefit from a comprehensive blended program, curriculum and records management system, which maintains all firefighters progress and credentials. Stillwater is very proud to be a key part of New Tecumseth Fire Rescue’s training process and success.
In Closing
The staff at Stillwater are excited to be considered for your Fire Department’s fire e-training solution and look forward to your selection of our product offering.
Jay Patterson, President & CEO Stillwater Consulting Limited Chatsworth Fire Department Pg. 04 e-Training Proposal
Course Catalog
FLMS contains a course catalog of 1170 courses, which continues to grow. Stillwater supports a “crowd source” approach to our catalog by contributing titles regularly to the catalog. Stillwater adds titles to the catalog regularly and encourages fire departments to contribute to the catalog as well, giving their authors and fire department full authoring credit. We believe firefighter training to be too important to lock behind pay-walls and believe online course material should be free where possible.
Catalog Contents
A broad summarization of the course types can be found here:
IFSTA NFPA Core Curriculum for 1001, 472, 1002, 1006, 1021, 1041, 1403 and 1035 ** IFSTA Company Drills Source Book (NFPA 1001/1002) ** Jones & Bartlett Fundamentals of Firefighting Skills NFPA 1001, 1407 ** Fire Engineering’s Firefighter I & II Instructors Resources ** Ontario Fire College OFFC2008 Curriculum Ontario Ministry of Labour Mandatory Training Canadian Federal WHMIS Training Canadian Red Cross First Responder Refresh Program ** Firefighting Close Calls Drills NIOSH Report Crew Reviews NIST Courses, Programs and Research Stillwater Chemical Suicide Awareness Program Stillwater Air Room Operators Course Custom Stillwater Contributed Courses
** Some additional publications are available but require a license from the publisher. Once the appropriate materials are purchased from the publisher, it is made available in FLMS format to the fire department. There is no cost for using our curriculum pre-load service.
Use of Publisher instructional materials is permitted by qualified Fire Service/First Aid Instructors and departments with purchased and licensed instructor packages. This ensures instructor materials do not make it into the hands of students. These packages in many cases Chatsworth Fire Department Pg. 05 e-Training Proposal
are available cost-free with textbook packages or are purchased from Publisher’s instructor libraries at low cost. In many cases, Fire Departments already own these resources. Fire Department utilizes IFSTA6 instructor materials already and has selected that pre-loaded curriculum for implementation. Course structures, layouts and NFPA mapping are consistent with OFMEM AS&E requirements for certified training approval.
Custom Curriculum Loading Services
Need an existing curriculum your fire department created or selected loaded into the FLMS? Take advantage of our conversion services. Stillwater curriculum specialists will use fire department specific and approved templates to load all elements of a course or curriculum into the FLMS. This frees fire department instructors from this task.
Custom Course Development Services
Stillwater offers custom course development and support services at a low cost. Stillwater draws on qualified fire service personnel and internal data entry staff to develop, or convert paper or electronic resources and load training texts, handouts, presentations, testing, skills checklists and videos ready for use, structured as courses within the FLMS.
Chatsworth Fire Department Pg. 06 e-Training Proposal
Organization and Proposed Staff
Organization
Stillwater Consulting is a privately-owned corporation whose mission is the creation of technology-based tools to increase the accessibility and frequency of training while improving firefighter safety. Stillwater has created an e-Training and records management platform that enables fire departments to develop, deploy and manage education and practical firefighter skills. Stillwater's FLMS (Fire Learning Management System) enables fire departments to deploy turnkey online education and training programs for firefighters, and maintain firefighter lifelong learning records in accordance with Recommended Practice for Fire Service Training Reports and Records (NFPA 1401). The Stillwater solution uses state of the art Internet technologies, insulating fire departments from the technical aspects of installing and maintaining such a system. This enables them to focus on their core objective - world-class firefighter/fire officer education and training while improving firefighter safety. See StillwaterLMS.com for more additional information.
Jay Patterson Founder/Project Lead & Curriculum Development
Richard Brown Brent Lucas Derek Yundt Harshil Shah Rene Mair Contract Technical Business Senior Standards Administration Operations/Support Operations Programmer Manager (ISO/Six Sigma)
[Vacant] Susan Patterson Business Office Data Center Vendor Maja Lazarova Development Security Vendor Administration Curriculum Monitoring Vendor Assistant Video CDN Vendor Backup Services Vendor Bethany Readman Sales/EMR SME Chatsworth Fire Department Pg. 07 e-Training Proposal
Key Personnel (See Attachment A for Curriculum Vitae)
Key Personnel are represented in blue on our Organization Chart, and will be directly involved in FLMS program delivery to Fire Department.
Jay Patterson Founder/Project Lead & Curriculum Development Brent Lucas Technical Operations/Support Richard Brown Contract Administration Susan Patterson Office Administration
Sub-Contracting
Our Data Center, Security, Monitoring, Video Content Delivery Network (CDN) and Backup Service Vendors are provided by specific specialist vendors that Stillwater selected for FLMS infrastructure. Stillwater Consulting does not subcontract any part of an FLMS service contract itself to external entities. Stillwater Consulting has developed and owns the code and intellectual property that the FLMS is comprised of.
History
The FLMS began as a municipal fire department training program that was commercialized in January of 2010. We have implemented the FLMS in 28 fire service organizations as of this writing, serving around 3475 firefighters. We have also implemented the FLMS through the online provincial training center (RTC) CERPS (Center for Emergency Response and Public Safety) and have developed NFPA accredited courses for the Ontario Fire College for province- wide delivery. Stillwater maintains close ties within the Ontario fire service to ensure its course system and service meet the relevant needs of our provincial customers and partners. The fire officers contracted within our organization are well respected within the Ontario Fire Service and throughout its training organizations as active suppression firefighters and instructors.
Customer Facing Personnel
Jay Patterson Founder/Project Lead & Curriculum Development Brent Lucas Technical Operations/Support
Chatsworth Fire Department Pg. 08 e-Training Proposal
On Site Deployment Training Initial training is our first support contact and is key to ensuring firefighters are comfortable and proficient with the FLMS as fast as possible. It teaches learners how to use the system, and how to access all of our support options going forward. It also teaches key administrative personnel in course creation, user management and reporting features. Ensuring fire department staff are familiar and comfortable with the system and its support options is key to offering excellent customer service.
Webinars Distance learning via webinars is available as a supplemental training option for departments that are in remote areas, or that have scheduling restrictions that would make face-to-face training cost prohibitive. Webinars can be run on shorter notice and can be recorded or repeated to give a custom training option to each department on the FLMS.
Online Chat Text based chat support allows firefighters to engage support personnel directly from within the FLMS with the click of a button. Firefighters can chat talk directly with support staff, and more complex issues can quickly be escalated to a technical support level.
Phone Support User Phone support is available via the end-user support line from 8am to 8pm EST. Phone support connects firefighters to our support structure for usage questions. Extended technical and system availability support is available 24x7x365 to key Fire and IT department personnel via phone for emergencies.
Issue Tracking All issues (both technical and/or end user) and managed via an interactive ticket management system that allows users to be continuously updated as to the status of their issue. Tickets can be logged directly from the online tool in a matter of seconds. This system is available 24 hour a day, 365 days a year, with same day response before 5pm. Chatsworth Fire Department Pg. 09 e-Training Proposal
Business Continuity
FLMS Solution Overview The FLMS service is hosted in two separate military-grade data centers (SAS-70) with dedicated servers with mirroring and daily offsite backups. To ensure reliable Internet connectivity the FLMS is connected using multiple Tier 1 telecom providers along a network of more than 500 Gbps of transit and peering capacity. The service is N+2 power supply redundant, with dual backup generators. A massive battery system ensures power remains uninterrupted, no matter the length of power outage. Diesel generators for indefinite electrical operation address force majeure situations.
While computing capacity is scaled and can draw on additional computing power for peak demand, all data resides within Stillwater hardware. When not on our hardware (Backup Storage for example) the data is encrypted on disk and in transport. Live FLMS data remains protected within our perimeter. Our Web Application Firewall Service (WAFS), IP, packet and file level filters prevent intrusions before they happen. Access is restricted to Canadian and US geolocations, cutting off parts of the world that are known for aggressive and malicious Internet hacking.
The military-grade security in our system environment is combined with the same design at the physical layer. Server access is highly secured using biometric and RFID card security, including mantraps and rack locking. Only authorized data center technicians have physical access to our infrastructure.
Security Overview Each subscribing fire department has a “Silo” within our servers, containing application, files and user data. A number of login security choices, which can be selected at time of purchase are available to our customers. Our Login service supports simple customer-entered roster, or can be achieved via customer supplied directory services, database or directory service links of the customer’s choice (some customers have pre-existing security relationships which we accommodate as well). Most customers utilize our roster based login. FLMS can also support two factor authentication if necessary. Note that there is a one-time cost to establish third- party login services. Chatsworth Fire Department Pg. 10 e-Training Proposal
WAFS (Web-Application Firewall Security) FLMS production servers are not directly on the Internet. All traffic passes through our trusted Web Application Firewall. WAFS are much more sophisticated than traditional firewall technology.
Our WAF technology uses a leading Internet WAFS service provider. The Firewall Emergency Response Center is staffed 24x7x365 and is available to our technical support team to ensure availability and security is maintained 100% of the time.
Traffic is filtered for known attacks and code signatures, blacklisted IP addresses, restricted countries as well as complex deep packet inspection with intrusion detection heuristics. Access is restricted to Canadian and US geolocations, cutting off parts of the world that are known for aggressive and malicious Internet hacking.
The WAFS system stops attacks or malicious activity from reaching our servers. This security method ensures our processor and disk cycles are running your applications rather than defending from an onslaught of Internet attacks, which are now a daily occurrence. Our multi- spectrum approach to security limits the potential of zero-day attacks affecting our service. As we like to say, there is no point in bolting your front door when you leave your back porch unlocked. Anti-viral and Anti-Malware services run via this service and via update the local server protection software, ensuring uploaded files are free of malicious code. Chatsworth Fire Department Pg. 11 e-Training Proposal
Availability and Performance Monitoring Stillwater support staff in cooperation with data center services monitors server performance and availability 24x7x365. If response, storage, performance or availability fall below defined thresholds, staff are notified immediately and take the appropriate action.
Stillwater support staff in cooperation with data center services monitors server performance and availability 24x7x365. Stillwater guarantees 99.9% uptime of its systems, excluding scheduled maintenance and force majeure situations. In most cases, system work and upgrades are transparent to end users. Scheduled outages that impact system wide availability are communicated fifteen (15) business days prior to roll out. Outages that impact end users are scheduled at off peak times whenever possible. All other patches, upgrades, feature enhancements and security modifications required by Stillwater are completed with no impact to end users.
Our monitoring system exists outside our network and monitors from various networks in the US and Canada to identify issues in real time. All critical systems performance parameters are monitored and alerts are dispatched directly to on duty support staff for each system if anything is underperforming or unavailable. Chatsworth Fire Department Pg. 12 e-Training Proposal
Disaster Recovery
Server Redundancy Stillwater servers are enterprise class database and applications servers with redundant power supplies (two subsystems within the server) as well as complete power (battery and diesel power generation) and environmental backup in business class host data centers.
Stillwater maintains three servers as part of its disaster recovery plan.
The production server is hosted at our Phoenix datacenter with redundant Tier1 network access and N+2 power supply redundancy. A second “hot failover” server in is service in Chicago (built to the same hardware and environmental specifications) that replicates data in real time with the production server. This replication ensures regular operations are uninterrupted and that the “hot failover” server is available should the primary go offline. During planned maintenance, services are transferred to the failover system, and users are redirected via the WAF, which eliminates any DNS propagation lag. Should our main server become unavailable, it can be taken offline with little to no interruption in service.
A third server is kept in a Toronto data center (again, built to the same hardware and environmental specifications) that acts as our archive and clearing ground. All data from the production server is restored after backup to this system to provide and third option should something major happen to US networks on a national scale.
Backups The Production server is backed up to a secure, off-site purpose built backup service. All traffic during backup and data on disk is encrypted with a private key. 50 revisions of any file or information on the system are available for restore, including database snapshots, and all files such as pictures, documents, and databases.
Our backup and redundancy measures are also consistent with NFPA 1401 standards for computerized record keeping. Chatsworth Fire Department Pg. 13 e-Training Proposal
Previous Experience
Stillwater Consulting have significant experience in implementing e-Learning and e-Training solutions in Municipal Fire Departments.
The FLMS began as a municipal fire department online training program that was commercialized and first implemented in January of 2010. We have implemented the FLMS in 30 fire service organizations as of this writing, serving around 3700+ firefighters. We also implemented the FLMS and developed and host NFPA accredited courses for the Ontario Fire College for province-wide delivery. Jay Patterson and Brent Lucas have been key implementation personnel on each of these projects. Over the span of these implementations, Stillwater Consulting has developed a combination of planning, deployment, training and technical support activities that support Fire Departments in meeting their individual training priorities with success.
Relevant Experience of Key Personnel assigned to Fire Department
Jay Patterson
Serving as a Fire Suppression and Training Captain at New Tecumseth Fire Rescue (NTFR), Jay was discontented with the applicability of online e-Learning programs available for firefighters. Costly and difficult to customize, he developed an inexpensive solution first used at his fire department. He converted the Ontario Firefighter Curriculum to an online program and combined NTFR training materials, videos and skills checklists into a comprehensive solution. He responded to requests for features and reports to address fire service specific needs not found in other commercially available systems. Satisfaction with the solution as a result has been very high. After presenting as a Guest Speaker at the 2011 OAFC Urban and Rural Seminar, Jay was approached to implement this solution in other fire departments. Jay formed Stillwater Consulting to meet this need. Combining 20+ years’ experience in large scale online systems in Health Care with his passion as a fire service instructor, Jay sold his Health Care software business to pursue FLMS development and his fire service career on a full time basis. He used his background in both worlds to develop his team and formalize processes for customizing this fire service e-Training tool in fire departments throughout Ontario. Chatsworth Fire Department Pg. 14 e-Training Proposal
Brent Lucas
In early 2010, Brent was working as a Senior Information Systems Analyst for Capgemini, a multinational IT outsourcing group based in Paris, France. After 10 years of managing large IT projects in the Communications and Human Resources space, Brent was looking for a more meaningful direction for his career. Jay approached Brent after a conversation on training, and how it related to performance and safety of individuals in high risk environments (Brent was Canadian Forces Reserve Infantry at the time). The two found a common goal in helping to reduce firefighter risk and increase safety using online learning tools. The overlap in his experience with the goals of Stillwater Consulting and the FLMS were clear, and the challenge to create a system that was robust AND accessible to departments of all sizes and budgets was in line with his new career goals. Brent took over core technical development of the FLMS upon leaving Capgemini, bringing enterprise level experience and technical contacts, and has been responsible for architecture and system service delivery for the FLMS since 2011. As part of his ongoing career transition, he completed his Adult Education Certificate with the Canadian College of Educators and as a Firefighter with Prince Edward County Fire Rescue. Chatsworth Fire Department Pg. 15 e-Training Proposal
Reference Accounts
New Tecumseth Fire Rescue Dan Heydon (124 Members Composite/Non-Union) Director of Emergency Services (705) 435-3900 X 1436 [email protected]
Thunder Bay Fire Department Bill Johnson (205 Members Career/Union) Training Officer (807) 625-2479 [email protected]
West Gwillimbury Jamie MacNeil (44 Members Composite/Union) Training Officer (905) 775-7311 X 4112 [email protected] Chatsworth Fire Department Pg. 16 e-Training Proposal
Proposed Implementation Plan, Training and Implementation Schedule
Stillwater Consulting has developed an FLMS implementation plan consisting of five distinct phases. Implementations may vary depending on Fire Department specific needs and Fire Department key staff availability. This plan is also adaptable to fire departments who have different staff availability, but generally reflects the process we follow.
Technical Deployment (~30 Days)
Upon engagement, Stillwater Consulting staff prepare the Fire Departments FLMS e-Training Application. These activities are technical in nature are largely invisible to the customer. Key activities include:
• Fire Department Detailed Fact/Resources Gathering & Consultation • Communication & agreement of Implementation Schedule • FLMS Application Creation • Security & Monitoring Implementation • Logos, Colors & Graphics • Access and Load Testing
Resource Identification and Content Pre-Loading (~20 Days)
Along with a core curriculum, Fire Departments have internal training materials and resources that they have developed and often want included. These include policy documents, SOGs, additional presentation materials and so forth. A Fire Departments internal organization is also reflected in functional groups which can also be loaded as filters for activities and reporting. This phase enables Fire Departments to customize their content further to their particular needs and circumstances.
• Fire Department Core Curriculum Selection • Fire Department Instructional Resources Loading • Fire Department Roster & Group Loading • Content Customization & Modification Chatsworth Fire Department Pg. 17 e-Training Proposal
Education of Fire Department Personnel
In this phase Stillwater Consulting performs on-site training with staff. Stillwater has four course levels depending on the role of the Fire Department Member:
FLMS I – The Firefighter Learner (1 Hour Online) FLMS II – The Fire Service Instructor (30 Minutes Online) FLMS III – Fire Service FLMS Instructional Designer (16 Hours) FLMS IV – Fire Service FLMS Administrator (2 Hours)
Stillwater employs a “Train-the-Trainer” model. Key Fire Department staff are trained to FLMS I. FLMS II covers content for FLMS II and supports staff at FLMS II to be FLMS I trainers. FLMS III covers content for FLMS III and supports staff at FLMS III to be FLMS II trainers.
FLMS IV can be standalone or used by FLMS III personnel. Some Fire Departments choose to have key personnel at FLMSI-IV, while some choose to train dedicated staff for FLMSI-III and assign an administrator for FLMS IV.
There is a maximum of 12 participants for in class sessions. We recommend a PC or Mac per each 2 student and a projection system for the instructor. Stillwater instructors have an instructor laptop and can provide a projector should it be required.
Train the Trainer FLMS I, II
Stillwater provides 2 main online training programs to learn how to use the FLMS. FLMS I & II will enable firefighters to use the FLMS (I) and instructor level duties with the FLMS (II). Fire Department will then identify up to 4 key people to train to FLMS III in face-to-face training session. These individuals should be those who participate in the development of lessons, lesson plans and who may also lead regular crew or specialist training. FLMS level IV provide personnel with skills around administrative tasks related to training. These are typically personnel who update training records, set schedules and perform general administrating. The with FLMS III and IV the train the trainer approach is a common method of distributing training within a busy fire department and enables a department to cope with shift schedules, vacation and sick days to ensure all personnel receive appropriate training. This method also ensures training of new personnel to use the system from day one. The rationale for the number of qualified trainers is to maintain crew level span of control, however with more detailed Chatsworth Fire Department Pg. 18 e-Training Proposal
information about Fire Department Fire Department organization, this method can be adapted to meet your Fire Department’s needs.
Training
Training is available outside the deployment fee at our posted hourly or daily rates. Key to all of our implementation and training services is recognizing that these plans should be adapted to meeting the unique needs of the Fire Department. Stillwater is prepared to modify this plan in such a way that best meets the fire departments cost requirements.
Chatsworth Fire Department Pg. 19 e-Training Proposal
Proposed Cost
Stillwater Consulting’s fees are broken down into two parts, deployment and monthly FLMS access fees.
FLMS Deployment
Deployment fees cover the creation of the Fire Department FLMS Silo, loading the department roster, setting roles and privileges for 30 personnel. We understand the Fire Department wishes Stillwater Consulting to preload the Ontario NFPA Curriculum (NFPA 1001, 1021 and the 1001/1002 3 Year Refresher Program). On-site training is not included in this quote however our day rates are very reasonable and can be tailored to the number of personnel and sessions the fire departments wish to utilize. Our online training, included in the package has proven to be very effective and training requests tend to be very fire department needs-specific.
Service Cost
Deployment 0
Chatsworth Fire Department Pg. 20 e-Training Proposal
Monthly FLMS Access Fee Breakdown
Monthly fees can be prearranged to be paid monthly, quarterly or annually. From our communications, we understand Fire Department has 30 firefighters and officers they wish to put onto the FLMS).
Monthly Seats Total
11.65 30 349.50
Data Retention Time
Unlike many e-learning products, Stillwater recognizes turnover within fire departments. Retired or exited personnel are archived and can be recalled if required with full record retention. There is no seat charge for retained records, so seat costs are only calculated against the active personnel roster.
Chatsworth Fire Department Pg. 21 e-Training Proposal
Offer Summary
With our preferred rate offer, recurring monthly fees are 11.65 per seat per month for 30 seats over three years.
Upon a first-last payment (first month and last month) Stillwater Consulting will begin the deployment process. This includes creation of the Fire Department FLMS site, and activities and milestones as described in the Implementation Plan section of this document.
FLMS Service contracts are three years in duration. Monthly billing would commence 30 days after contract acceptance. In the third year 1.5% COLA would be applicable to the seat cost. Subscriptions are annual with the anniversary date set to the month of your first invoice. Cancellation can be initiated 30 days prior to the anniversary date.
Services Fee Schedule
Stillwater Consulting has the following fee schedule:
Optional Video Subscriber Service (vzaar.com) recommended 80USD/month On Site 4 Hours Training (7am to 10pm) 450 On Site 8 Hours Training (7am to 10pm) 750 Technical Services 180/hour General Consulting (On Site) 180/hour Travel (from Tottenham or Prince Edward County) 0.55/km Overnight Accommodations (where/ if required) As expensed
Services are quoted with estimates prior to booking any training or services for customer approval before proceeding. Invoices are payable within 30 days upon invoice by direct deposit or municipal cheque, on an annual, semi-annual or quarterly basis.
. Chatsworth Fire Department Pg. 22 e-Training Proposal
Value Add Incentives Proximity
Stillwater Consulting is a local Ontario company and can perform on site training to personnel and understand the unique requirements of Ontario fire departments. Curriculums have been aligned with Ontario AHJ using the Fire Marshal’s AS&E local standardizations.
Deployment and Training Costs
The deployment fee within the proposal represent a combined $15,000 value based on the hours of effort by Stillwater Consulting based on the Day Rate. This has been discounted by 100%.
Data Retention Time
Unlike many e-learning products, Stillwater recognizes turnover within fire departments. Retired or exited personnel are archived and can be recalled if required with full record retention. There is no seat charge for retained records, so seat costs are only calculated against the active personnel roster.
Canadian Dollar Advantage
Stillwater Consulting is a Canadian company and all its quoted fees are in Canadian dollars. This insulates your training budget from the uncertainty of foreign exchange rate conversions. Stillwater Consulting Fire l-earning Management System I8 Queen Street South, PC Box 989, Tottenharn. Ontario L0G I W0 41 6-678-8306
Special FLMS Pricing for Grey County Fire Training Association Member Departments
Stillwater Consulting has agreed to provide special pricing for member fire departments of the Grey County Fire Training Association Member Departments. The Fire Learning Management System is a hosted training management system, specifically built for fire departments. FLMS is a rnunicipalfire department online service that uses a subscriber model where service pricing is based on the number of firefighters a fire department subscribes on a per-firefighter monthly rate. As the number of firefighters increases, the per-firefighter subscriber fee is discounted. This is in blocks of E0 and follows this schedule:
Rate r-50 15"00 51-I 00 r 2.50 10I -1 50 10.50 I51 andabove 9.50
Since the FLMS system is designed for Municipal Fire Departments, each fire department has its own application and data hosted in it's own independent space on the server with its own uniquE configuration, and services are billed to the subscribing municipality.
The Grey County Fire Training Association wishes it membership to be treated as a single block on the subscriber schedule, aggregating the total number of participants in the group as one group on the schedule, but still maintain independent separate applications spaces per municipality.
Stillwater has agreed to treat member pricing in this way, in order to offer the discounts usually extended to fire departments with larger numbers of subscribing firefighters. Stillwater has agreed to adjust pricing to each department as they establish service agreements on their own schedules with Stillwater. Each fire department would still be treated as an independent contractual entity with its own service agreement, maintaining the autonomy in application, data storage and services, but will benefit as if all the association rnember departments are one municipal entity for the per month subscriber fee. Stillwater has agreed to adjust the subscriber fee as each department adds firefighters to the subscriber pool for the group. Stillwater Consulting [i rg Le_9ry[n g_M ary,agem ent System i8 Queen $treet South, PC Box 989, Tottenham, Ontario LoG i W0 41 6,b78-9306
Blended Rate
r-50 15.00 15.00 5r -t 00 r 2.50 13.75 101-150 r 0.50 12.55 0qn 1 1,85
The blended rate chart above shows the discounts that would occur at the subscriber threshold reached and the blended rate for the total number of subscribing firefighters subscriber fee as the group brings more firefighters onboard into the group. This discount would be applied as participating fire department undertake to subscribe to the system. Greater discounts would accrue in time as more departments come onboard and those rates would be adjusted at the time a new threshold level is reached (51, 101 and 151). At 151 firefighter this represents a discount of up ta Z1,to of the normal rate fee for fire departments under S0.
It is important to note that Stillwater Consulting's minimum firefighter subscriber count starts at 30 firefighters. Fire departments with under 30 firefighters would be charged the minimum of 30 firefighter subscribers as there is a minimum level of sustainability required to maintain the service as each fire department has its own independent system in our hosted service. Physically combining fire departments under one system just to receive a discount is irnpractical and would compromise security, recording, reporting and autonomy across independent municipal corporations. Status at time of Writing (January 20Ig)
Blue Mountains Fire Department is an established customer with 34 subscribers and Grey Highlands Fire and Emergency $ervices has provided an undertaking to subscribe 30 addition subscribers, driving the current blended rate down to t 3.7Slmon/firefighter (for 54 firefighters total). As more member departments elect to subscribe, once I0'l is reached, all member departments will receive the next discounted rate of I2.65/mon/firefighter. After that the next threshold is 1 51 firefighters and at that time, all members will receive the final discount rate sf 1 l,BSlmon/firefighter. Stillwater ConsultinE Fire Learning Management $ystern I8 Queen Street South, PO Box g8g, Tottenham, Ontario LOG I W0 4]6-678-8306
This nrodel enables member fire departments to rnake independent decisions about adopting the system at different times and subscriber levels, but still be treated as independent customers, while benefiting from the associations commitment to a single platform for the whole Eroup as adoption occurs. lf at a future date a department declines future participation in the FLMS system, the rate would be adjusted if it goes below an established threshold.
Service Agreements and Renewal lnitial service agreements are 3 years in length, and as such this offer would be revised in January a'f 2022, at which time service renewal agreements would be subject to COLA (cost of livingi increase, accumulated up to that fiscal year. Stillwater Consulting does not anticipate any substantial base rate increases; however rates are evaluated based on the economics at that time to en$ure the long term sustainability sf the service. As a historical note, to date Stillwater Consulting's base rates have not changed since 2010 other than COLA increases. This long-term responsible approach to customer service and rate setting ensures that the service is fiscally sensible, reasonable, reliable and sustainable such that municipalities can rely on a long term training services partner without undo hardship upon renewal or the imposition of difficult or complex service agreements with hidden balloon costs upon renewal. Stillwater remains focused on the most important aspect of the FLMS system itself - ongoing predictability, reliability and of the evolution and delivery of firefighter training technology while maintaining long term longitudinal training record keeping in compliance with occupational health and safety authorities and NPFA i 401 reporting and records management principles and practices.
Jay Patterson, President and Cf0 Stillwater Consulting Limited 2010. All rights reserved. Protected by the copyright laws of the United States & Canada and by international treaties. IT IS ILLEGAL AND STRICTLY PROHIBITED TO DISTRIBUTE, PUBLISH, OFFER FOR SALE, LICENSE OR SUBLICENSE, GIVE OR DISCLOSE TO ANY OTHER PARTY, THIS PRODUCT IN HARD COPY OR DIGITAL FORM. ALL OFFENDERS WILL BE SUED IN A COURT OF LAW.
Township of Chatsworth Fire Department 15/05/2019 Fire Department Name: ______Date: ______
75 McNab Street, P.O. Box 278 Address: ______
______Chatsworth, Ontario, N0H 1G0
______
Fire Chief: ______Mike Givens ______Email: [email protected]
Phone Number: ______519-794-3188
Fire Learning Management System: LETTER OF INTENT
Dear Jay Patterson,
Our Fire Department (above) intends to purchase the fire learning management system from Stillwater Consulting. The purpose of this Letter of Intent is to summarize our discussions to date and to confirm our respective intentions with respect to the proposed transaction.
1. Our Fire Department intends to purchase from Stillwater Consulting the FLMS service.
2. The purchase price for the FLMS model shall be the lower of as per the rate sheet or whatever better pricing Stillwater Consulting is able to extend based on the Grey Country Fire Department’s firefighter pool discount. The monthly amount is subject to change based on the entire firefighter pool and can change over the 3 year term of the agreement in order to reflect discount levels obtained through additional fire departments participation.
3. Our Fire Department and Stillwater Consulting will use their best efforts to conclude a contract on in the next 60 days (from date of this letter) up to January 1, 2022.
4. In order to secure the preferred rate and terms our fire department has paid to Stillwater Consulting the sum of $___825.00______(deposit) which will be promptly refunded in the event negotiations are terminated.
5. In the event that a contract is not signed on or dates specified in #3 for any reason whatsoever, Our Fire Department or Stillwater Consulting shall each have the right to terminate the negotiations without liability.
This document is a Letter of Intent only. It is not intended to be, and shall not constitute in any way, a binding or legal agreement, or impose any legal obligation or duty on either of us. If the foregoing reflects our mutual statement of intention, please sign and return the enclosed copy of this Letter of Intent.
Sincerely,
FOR OUR Fire Department FOR Stillwater Consulting
Authorized Signature Authorized Signature
© C Jay Patterson, CEO o Print Name and Title Print Name and Title p y r i g h t B i Stillwater Consulting z www.stillwaterlms.com t 2019 r
e e I n
TOWNSHIP OF CHATSWORTH
FINANCE REPORT 2019-07
To: Mayor Scott Mackey and Council Members From: Valerie Manning, Treasurer Re: Strategic Asset Management Policy Date: May 15, 2019 ______Recommendation THAT Finance Report 2019-07 regarding the Draft Strategic Asset Management Policy dated May 15, 2019 be hereby received;
AND FURTHER that Committee of the Whole recommend to Council the approval of the Policy FIN-03 being a Strategic Asset Management Policy and that the 2009 Accounting Procedures with Respect to Capital Assets and the 2007 Capital Assets and Tangible Capital Asset Inventory Plan are hereby rescinded;
Background Ontario Regulation 588/17 passed on December 27, 2017 under the Infrastructure for Jobs and Prosperity Act, 2015, requires that municipalities adopt a Strategic Asset Management Policy by July 1, 2019. I have reviewed the policy and procedures (Accounting Procedures with Respect to Capital Assets and Tangible Capital Asset Inventory Plan) previously adopted in 2009 and 2007 respectively) These two policies have now been consolidated into the new Strategic Asset Management Policy.
The attached policy meets the requirements of Ontario Regulation 588/17 and should be implemented immediately.
I would recommend that we consider the attached Policy for approval and implementation immediately.
Budget Impact None.
Attachments Strategic Asset Management Policy
Respectfully submitted, Reviewed by
Valerie Manning Patty Sinnamon, Dipl.M.M. Treasurer CAO/Clerk
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FIN 03 STRATEGIC ASSET MANAGEMENT POLICY Adopted: CATEGORY: FINANCE June 5 2019
1. Purpose The purpose of this policy is to provide leadership and commitment to the development and implementation of the Township’s asset management program. It is intended to guide the consistent use of asset management across the organization, to facilitate logical and evidence-based decision-making for the management of municipal infrastructure assets and to support the delivery of sustainable community services now and in the future.
By using sound asset management practices, the Township will work to ensure that all municipal infrastructure assets meet expected performance levels and continue to provide desired service levels in the most efficient and effective manner. Linking service outcomes to infrastructure investment decisions will assist the Township in focusing on service rather than budget driven asset management approaches.
This policy demonstrates an organization-wide commitment to the good stewardship of municipal infrastructure assets, and to improve accountability and transparency to the community through the adoption of best practices regarding asset management planning.
2. Definitions Unless otherwise noted, the definitions provided in this document align with those outlined in Ontario Regulation 588/17 (O. Reg. 588/17), Asset Management Planning for Municipal Infrastructure, under the Infrastructure for Jobs and Prosperity Act, 2015.
Asset management (AM) – the coordinated activity of an organization to realize value from assets. It considers all asset types, and includes all activities involved in the asset’s life cycle from planning and acquisition/creation; to operational and maintenance activities, rehabilitation, and renewal; to replacement or disposal and any remaining liabilities. Asset management is holistic and normally involves balancing costs, risks, opportunities and performance benefits to achieve the total lowest lifecycle cost for each asset (ISO 55000).
Asset management plan (AMP) – Documented information that specifies the activities, resources, and timescales required for an individual asset, or a grouping of assets, to achieve the organization’s asset management objectives (ISO 55000). Under O. Reg. 588/17, by 2021. AMPs for core municipal infrastructure assets will be required to include the current levels of service being provided; the current performance of each asset category; a summary of assets in each asset category, their replacement cost, average age, condition information, and condition assessment protocols; lifecycle activities required to maintain current levels of service; discussion of population and economic forecasts; and documentation of processes to make inventory- and condition- related background information available to the public.
Capitalization threshold – the value of a municipal infrastructure asset at or above which the Township will capitalize the value of it and below which it will expense the value of it.
Green infrastructure asset – an infrastructure asset consisting of natural or human- made elements that provide ecological and hydrological functions and processes and includes natural heritage features and systems, parklands, stormwater management systems, street trees, urban forests, natural channels, permeable surfaces and green roofs.
Level of service – parameters, or combination of parameters, which reflect social, political, environmental and economic outcomes that the organization delivers. Parameters can include, but are not necessarily limited to, safety, customer satisfaction, quality, quantity, capacity, reliability, responsiveness, environmental acceptability, cost, and availability (ISO 55000).
Lifecycle activities – activities undertaken with respect to a municipal infrastructure asset over its service life, including constructing, maintaining, renewing, operating and decommissioning, and all engineering and design work associated with those activities.
Municipal infrastructure asset – an infrastructure asset, including a green infrastructure asset, directly owned by the Township or included on the consolidated financial statements of the Township.
3. Background The Township is responsible for providing a range of essential services to the community which includes environmental management, planning and development, protection, recreation and culture, government, social, family, health and safe and reliable transportation networks. To deliver these services, it owns and manages a diverse municipal infrastructure asset portfolio of roads, water and sewer utilities, facilities, fire and emergency services, parks and recreation assets. As the social, economic, and environmental wellbeing of the community depends on the reliable performance of these municipal infrastructure assets it is critical to implement a systemic, sustainable approach to their management.
Asset management is such an approach, and refers to the set of policies, practices and procedures that allow an organization to realize maximum value from its municipal infrastructure assets. An asset management approach allows organizations to make informed decisions regarding the planning, building, operating, maintaining, renewing, replacing and disposing of municipal infrastructure assets through a wide range of lifecycle activities. Furthermore, it is an organization-wide process that involves the coordination of activities across multiple departments and service areas. As such, it is useful to adopt a structured and coordinated approach to outlining the activities, roles and responsibilities required of organizational staff, as well as the key principles that should guide all asset management decision- making.
A comprehensive and holistic asset management approach will support efficient and effective delivery of expected levels of service and ensure that due regard and process
are applied to the long-term management and stewardship of all municipal infrastructure assets. In addition, it will align the Township with provincial and national standards and regulations such as the Infrastructure for Jobs and Prosperity Act, 2015 and Ontario Regulation 588/17, enabling the organization to take full advantage of available grant funding opportunities.
The approval of this policy is an important step towards integrating the Township’s strategic mission, vision and goals with its asset management program, and ensuring that critical municipal infrastructure assets and vital services are maintained and provided to the community in a reliable, sustainable manner.
4. Alignment with the Township’s Strategic Direction This policy aligns with the Township of Chatsworth Strategic Plan 2017and the Parks and Recreation Master Plan 2018. As the Township’s related Plans are updated, this policy shall be revised to align with emerging and evolving policies, strategies, actions and priorities. The following passages outline key strategic priorities listed within this document that the development of an asset management program will support:
4.1 Strategic Plan Adopted 2017 Support and align with the vision of the Township’s Strategic Plan: “Working to meet the needs of our residents through strong leadership, public engagement, fiscal accountability and a proactive community strategy”;
Support and align with stated pillars of sustainability, goals and strategic direction in the areas of:
a) Economic Development implementation b) Fiscal management, Accountability and Sustainability c) Fostering community Development d) Continuous improvement, and e) Quality of Life
4.2 Parks and Recreation Master Plan Adopted December, 2018 Support the objectives of the Township’s Recreation Master Plan in the areas of:
a) An overview of local demographics; b) Identify relevant trends in sport and recreation; c) Assess key municipal indoor and outdoor recreation facilities and make recommendations to meet future needs; d) Identify the types of parkland required to meet active and passive recreational needs; e) Outline the priority, timing and costs associated with the Master Plan’s Recommendations;
5. Policy Statement To guide the Township, the following policy statements have been developed:
5.1 The Township will implement an organization-wide asset management program
through all departments. The program will promote lifecycle and risk management of all municipal infrastructure assets, with the goal of achieving the lowest total cost of ownership while meeting desired levels of service.
5.2 The Township will implement continuous improvement protocols and adopt best practices regarding asset management planning, including:
a) Complete and Accurate Asset Data b) Condition Assessment Protocols c) Risk and Criticality Models d) Lifecycle Management e) Financial Strategy Development f) Level of Service Framework
5.3 The Township will develop and maintain an asset inventory of all municipal infrastructure assets which includes unique ID, description, location information, value (both historical and replacement), performance characteristics and/or condition, estimated remaining life and estimated repair, rehabilitation or replacement date; and estimated cost repair, rehabilitation or replacement costs.
5.4 The Township will develop an asset management plan (AMP) that incorporates all infrastructure categories and municipal infrastructure assets that meet the capitalization threshold outlined in Appendix “A”, the amortization periods outlined in Appendix “B” and the Lifecycle Schedule outlined in Appendix “C”. The AMP will be updated at least once every five years in accordance with O. Reg. 588/17 requirements, to promote, document and communicate continuous improvement of the asset management program.
5.5 The Township will integrate asset management plans and practices with its long- term financial planning and budgeting strategies. This includes the development of financial plans that determine the level of funding required to achieve short-term operating and maintenance needs, in addition to long-term funding needs to replace and/or renew municipal infrastructure assets based on full lifecycle costing.
5.6 The Township will explore innovative funding and service delivery opportunities, including but not limited to grant programs, public-private partnerships (P3), alternative financing and procurement (AFP) approaches, and shared provision of services, as appropriate.
5.7 The Township will develop meaningful performance metrics and reporting tools to transparently communicate and display the current state of asset management practice to Council and the community.
5.8 The Township will consider the risks and vulnerabilities of municipal infrastructure assets to climate change and the actions that may be required including, but not limited to, anticipated costs that could arise from these impacts, adaptation opportunities, mitigation approaches, disaster planning and contingency funding. Impacts may include matters relating to operations, levels of service and lifecycle management.
5.9 The Township will align all asset management planning with the Province of Ontario’s land- use planning framework, including any relevant policy statements issued under section 3(1) of the Planning Act; shall conform with the provincial plans that are in effect on that date; and, shall be consistent with all municipal official plans.
5.10 The Township will coordinate planning for interrelated municipal infrastructure assets with separate ownership structures by pursuing collaborative opportunities with neighbouring municipalities and jointly-owned municipal bodies wherever viable and beneficial.
5.11 The Township will develop processes and provide opportunities for municipal residents and other interested parties to offer input into asset management planning wherever and whenever possible.
6. Roles and Responsibilities The development and continuous support of the Township’s asset management program requires a wide range of duties and responsibilities. The following passages outline the persons responsible for these tasks:
6.1 Council
a) Approve the AM policy and direction of the AM program b) Maintain adequate organizational capacity to support the core practices of the AM program c) Prioritize effective stewardship of assets in adoption and ongoing review of policy and budgets d) Establish and monitor levels of service
6.2 Senior Management Team
a) Development of policy and policy updates b) Provide corporate oversight to goals and directions and ensure the AM program aligns with the Township’s strategic plan c) Ensure that adequate resources are available to implement and maintain core AM practices d) Provide departmental staff coordination e) Develop and monitor levels of service and make recommendations to Council f) Track, analyze and report on AM program progress and results
6.3 Treasurer
a) Manage policy and policy updates b) Provide organization-wide leadership in AM practices and concepts c) Provide departmental staff coordination d) Monitor levels of service e) Coordinate and track AM program implementation and progress
6.4 Chief Administrative Officer (CAO)
a) Provide organization-wide leadership in AM Practices and concepts b) Work in conjunction with CFO for AM implementation and progress c) Ensure senior management team staff coordination and participation and progress
6.5 Departmental Staff
a) Utilize the new business processes and technology tools developed as part of the AM program b) Participate in implementation task teams to carry-out AM activities c) Implement and maintain levels of service d) Provide support and direction for AM practices within their department e) Track and analyze AM program progress and results
7. Key Principles The Township shall consider the following principles as outlined in section 3 of the Infrastructure for Jobs and Prosperity Act, 2015, when making decisions regarding asset management:
7.1 Infrastructure planning and investment should take a long-term view, and decision- makers should take into account the needs of citizens by being mindful of, among other things, demographic and economic trends.
7.2 Infrastructure planning and investment should take into account any applicable budgets or fiscal plans.
7.3 Infrastructure priorities should be clearly identified in order to better inform investment decisions respecting infrastructure.
7.4 Infrastructure planning and investment should ensure the continued provision of core public services.
7.5 Infrastructure planning and investment should promote economic competitiveness, productivity, job creation and training opportunities.
7.6 Infrastructure planning and investment should ensure that the health and safety of workers involved in the construction and maintenance of infrastructure assets is protected.
7.7 Infrastructure planning and investment should foster innovation by creating opportunities to make use of innovative technologies, services and practices, particularly where doing so would utilize technology, techniques and practices developed in Ontario.
7.8 Infrastructure planning and investment should be evidence based and transparent, and, subject to any restrictions or prohibitions under an Act or otherwise by law on the collection, use or disclosure of information,
a) Investment decisions respecting infrastructure should be made on the basis of information that is either publicly available or is made available to the public, and b) Information with implications for infrastructure planning should be shared between the Township and broader public sector entities and should factor into investment decisions respecting infrastructure.
7.9 Where provincial or municipal plans or strategies have been established in Ontario, under an Act or otherwise, but do not bind or apply to the Township, as the case may be, the Township should nevertheless be mindful of those plans and strategies and make investment decisions respecting infrastructure that support them, to the extent that they are relevant.
7.10 Infrastructure planning and investment should promote accessibility for persons with disabilities.
7.11 Infrastructure planning and investment should minimize the impact of infrastructure on the environment and respect and help maintain ecological and biological diversity, and infrastructure should be designed to be resilient to the effects of climate change.
7.12 Infrastructure planning and investment should endeavour to make use of acceptable recycled aggregates.
7.13 Infrastructure planning and investment should promote community benefits, being the supplementary social and economic benefits arising from an infrastructure project that are intended to improve the well-being of a community affected by the project, such as local job creation and training opportunities, improvement of public space within the community, and any specific benefits identified by the community.
Appendix “A” Capitalization Thresholds
Asset Category Capitalization Threshold (ranges are dependent on sub class*) Land $0 Building and Building Improvements $5,000 or greater Machinery and Equipment $5,000 or greater Vehicles and equipment $5,000 or greater Infrastructure expenditures $25,000 or greater Pooled Assets Combined total of $5,000 or greater All other Assets Individual unit cost - $10,000 or greater
Asset Classes General Capital Tangible capital assets that are not part of the Infrastructure Asset class, includes; Parks, Recreation facilities, Fire, EMS, Police, Waste Collection and Disposal, Landfill Infrastructure Tangible capital assets are composed of “linear assets” and their Capital associated specific components, generally constructed or arranged in a continuous and connected network. Includes (but not limited to): Transportation Infrastructure (roads, bridges, tunnels, public transit, drainage systems), utilities (telephone, gas, electrical) and Environmental Infrastructure (Water delivery systems, waste water treatment, storm drainage systems.
Primary Categories Land Buildings Equipment Roads Water, Sewer and other utility systems Bridges and Culverts Motor Vehicles Furniture and fixtures
Functional Classifications General Government Protective Services Transportation Services Environmental Services Health Service Recreation and Cultural Service Planning and Development
APPENDIX “B” AMORTIZATION METHOD
Amortization of Cost less Savage Value Asset Category Land Not amortized Land Improvements Straight line over useful life of each asset unit Parks Infrastructure Straight line over useful life of each asset unit Buildings & Improvements Straight line over useful life of each asset unit Construction in Progress Not Amortized Machinery, Vehicles and Straight line over useful life of each asset unit Equipment Technology/Communication Straight line over useful life of each asset unit Infrastructure (e.g. water, Straight line over average useful life of each segment for cost wastewater, roads etc.)
APPENDIX “C” USEFUL LIFE
Estimates of useful life (for annual amortization calculation) will be determined by the Township of Chatsworth based on reasonable assumptions. The following common asset categories will be assigned useful lives as follows:
ASSET CATEGORIES USEFUL LIFE
Land 0
Land Improvements 20 years
Buildings 40 years
Furniture 20 years
Computer Systems/Photocopiers 3-5 years
Leasehold Improvements 15 years
Machinery and Equipment 5 - 10 years
Vehicles 5-10 years
Roads Surface 3-25 years
Road Base 40 years
Bridges 50 years
Water 40 - 80 years
Communications 10 years
Landfill Volume
Street Lights 30 years
Road Signs 10 years
Municipal Drains 50 Years TOWNSHIP OF CHATSWORTH
PUBLIC WORKS REPORT 2019-08
TO: Mayor Mackey and Members of Council FROM: Jamie Morgan, Operations Manager RE: Concession 8 former Sullivan Township Pulverising DATE: June 5, 2019 ______
RECOMMENDATION: That Public Works Report PW2019-08 Dated June 5, 2019 regarding the pulverising of Concession 8 – former Sullivan Township be received; AND FURTHER THAT Committee of the Whole recommend to Council the approval to pulverise the hardtop surface on Concession 8 from Sideroad 8 to Grey Road 25; in preparation of the 2019 construction work approve in the 2019 Capital Budget. AND FURTHER THAT Committee of the Whole recommend to Council the approval of pulverizing Sideroad 7 from Grey Road 3 to Concession 8 and Concession 12 from Grey Road 40 to Sideroad 5. BACKGROUND The road is in poor condition and in preparation for this summer’s construction it is staff recommendation to pulverize Concession 8 former Sullivan Township. The staff time and cost to patch the road would not be cost effective and also create difficulties in the future pulverizing if more cold patch is added to the road surface.
Since the May road tour with Council, I have also undertaken a review of road conditions on Sideroad 7 and Concession 12 and have determined there are sections of these two roads are in very poor condition and should be pulverized immediately from a safety and risk mitigation perspective. Council may wish to give consideration to applying a Low Class Bituminous product (tar and chip) at a later date.
BUDGET IMPACT Estimated cost is $8,000 - 10,000 and has been included in the 2019 Capital Project. This cost is covered in the 2019 operating budget
ATTACHMENTS N/A
Respectfully submitted Reviewed by,
Jamie Morgan Patty Sinnamon, Dipl.M.M. Operations Manager CAO Clerk
TOWNSHIP OF CHATSWORTH CAO CLERK’S REPORT 2019-18
TO: Mayor Mackey and Members of Council
FROM: Patty Sinnamon, CAO Clerk
RE: 2019 Municipal Drain Inspection Report Snake Creek Drain
DATE: June 5, 2019 ______
RECOMMENDATION: That CAO Clerk’s Report 2019-18 regarding 2019 Municipal Drain Inspection and Maintenance Report – Snake Creek Drain be hereby received;
AND FURTHER THAT Committee of the Whole recommends to Council the recommendations contained in the Snake Creek Inspection Report as follows:
As Shown on Figure 2 of the Inspection Report:
1. A bottom cleanout is recommended for the portion of the downstream Main Drain from Station 22+65 to Station 44+80 (approximately 675m), ending in the no design zone at the beaver ponds. 2. A bottom cleanout and north bank brushing is recommended for the portion of the “Main Drain” beginning at the intersection of the “B” Branch (Station 148+85) and continuing east for approximately 730m until the intersection with the “South” Branch (Station 171+40). 3. A bottom cleanout and west bank brushing is recommended for the “” Branch, beginning where it outlets to the “Main Drain” going south for approximately 1.12 km to the fence line, where it enters the treed no design zone (Statin B36+88). 4. A bottom cleanout and north bank brushing is recommended for a portion of the “South” Branch beginning north of the culvert crossing on the southern property boundary for Concession 10, east half of the south half of Lot 20 (Station S59+85) heading west to northwest for approximately 690m, ending where the drain enters a wooded area (Station 37+23).
AND FURTHER, the following additional recommendations should be considered: 1. THAT the three beaver dams located within the no design zone of the Main Drain and one beaver dam located on Concession 11, south part Lot 19 be removed. 2. That the crossing located on concession 10, Part Lot 19 (Fire Number 681456 Sideroad 6) be repaired by the property owner. It is the responsibility of the property owner to repair and maintain private drain crossings. 3. THAT the remnants of silt fence check dam located on Part Lots 19E and 20, Concession 10, approximately 500m downstream of Grey Road 3 be removed and the rip rap be lowered in order to create a permanent ripple pool feature. 4. THAT the boiler pipe culvert located on Concession 10, east Part Lot 19, north Part Lot 20 be removed and replaced with sufficient crossing by the property owner.
AND FURTHER THAT THE following housekeeping measures be undertaken to ensure that the Clerk can properly assess the maintenance costs in accordance with the Assessment Schedule:
1. That the Township retain a Drainage Engineer to update the Assessment Schedule to reflect any severances in accordance with Section 76(1 of the Drainage Act, if applicable.
Background:
Attached hereto is the Inspection and Maintenance Report for the Snake Creek Municipal Drain setting out maintenance work to be carried out in 2019.
Staff would support the works to be completed.
In addition to the on-site works, it is also best practice to ensure that the Assessment Schedule be updated to reflect any severances that have taken place since the last repairs were completed. Unfortunately this cost is not currently budgeted for as part of “maintenance costs” but is required in order to invoice the appropriate land owners who have either benefit or outlet assessed to them.
Respectfully submitted,
Patty Sinnamon, Dipl.M.M. CAO Clerk
TOWNSHIP OF CHATSWORTH CAO CLERK’S REPORT 2019-19
TO: Mayor Mackey and Members of Council
FROM: Patty Sinnamon, CAO Clerk
RE: Proposed Flag and Public Proclamations Policy
DATE: June 5, 2019 ______
RECOMMENDATION: That CAO Clerk’s Report 2019-19 regarding a proposed Policy – GOV-06 Displaying Flags and Flag Protocol and Public Proclamations Policy be hereby received;
AND FURTHER THAT Committee of the Whole recommend to Council the approval of Policy GOV06 - Displaying Flags and Flag Protocol and Public Proclamations.
BACKGROUND:
Following a request at a previous council meeting to display a flag from an organization, staff were directed to prepare a policy regarding the displaying of flags.
The general consensus at the meeting was that the Township would only fly the flags of the three levels of government – municipal, provincial and federal. A brief discussion was also held regarding flags being flown at half-mast.
I have included herein, a draft “Displaying Flags and Flag Protocol” Policy for Council’s consideration.
In addition, I have included a section regarding Public Proclamations. The Township does not have a policy or process in place for responding to such requests. Adopting a public proclamation policy will ensure that requests are considered in keeping with established criteria applied consistently from one organization/ individual to another.
Respectfully submitted,
Patty Sinnamon, Dipl.M.M. CAO Clerk DISPLAYING FLAGS AND FLAG PROTOCOL, GOV-06 AND PUBLIC PROCLAMATIONS CATEGORY: GOVERNANCE Adopted: June 5, 2019
1.0 PURPOSE To establish guidelines for the flying of flags at municipally owned facilities and standards for processing requests related to displaying flags and proclamations.
2.0 SCOPE This policy applies to flags flown on all Township properties, including parks, and all requests for: a) Flag Flying; b) Proclamations; and c) Public Awareness Campaigns; that are not associated with initiatives or operations approved by the Township Council.
This policy also applies to all requests for Public Proclamations.
3.0 DISPLAYING FLAGS The Township of Chatsworth shall only fly the Canadian and Ontario Flags and Township Flag where the provision for the display of such flags has been made. All flags must be replaced when showing signs of wear, discoloration or disrepair.
3.1 HALF-MASTING a) Flags are flown at the half-mast position as a sign of respect and condolence or to commemorate significant dates. b) Flags will be flown at half-mast on municipal properties in accordance with the guiding principles of the Canadian National Flag Protocol outlined by the Department of Canadian Heritage on their website, www.pch.gc.ca, upon the following specific occasions:
i) On the death of the Mayor or sitting member of Council; ii) On the death of a current employee or volunteer firefighter; iii) On the death of a former Head of Council; iv) On the death of a current Warden; v) On the death of the Lieutenant Governor of Ontario, the Premier of Ontario or another person similarly honoured by the Province of Ontario;
vi) On the death of the sitting local member of Parliament or local member of Provincial Parliament; c) The Township flags at fire stations may also be flown at half-mast in recognition of the death of an active or retired Township firefighter, in recognition of line-of-duty deaths of firefighters in other municipalities; d) In accordance with Canadian and Ontario protocol, flags will be flown at half-mast on the death of the Sovereign or a member of the Royal Family related in the first degree to the Sovereign (spouse, son, daughter, father, mother, brother or sister), the Governor General, the Prime Minister, a former Governor General, a former Prime Minister. e) Flags flown at half-mast for the reasons set out in 3.1bi) to 3.1d shall be flown from the notification of death until the end of the day of the funeral or until such time as determined by the CAO Clerk. f) Flags shall be flown at half-mast at the cenotaph in recognition of Remembrance Day (November 11) as determined by the local branch of the Royal Canadian Legion. g) When lowering a flag to half-mast, the flag should be raised fully to the top of the flagpole, then lowered immediately to the half-mast position.
4. PROCESS OF NOTIFICATION FOR HALF-MASTING a) The Clerk’s Department shall be responsible for notifying the appropriate staff person at each facility of the half-masting of flags, with respect to the location, the reason and the duration that the flag will be flown at half-mast. b) When a flag is flown at half-mast, all other flags must also be flown at half-mast and at no time should the Canadian Flag be flown lower than any other flag; c) The appropriate staff at each location will be required to lower and raise the flags in accordance with the Notice provided by the Clerk’s Department; d) Public notice of the reason for the half-masting will be posted on the Township website and at the Township office.
5. PROCLAMATIONS 5.1 Proclamations are a formal declaration, supported by Council and signed by the Mayor, intended to bring public awareness and education for: a) Civic Promotions; b) Charitable fundraising campaigns; c) Arts and cultural celebrations or awareness; d) Multicultural awareness; e) Health and public service initiatives f) Honours, remembrances or major celebrations; g) Special anniversaries for non-profit organizations that benefit communities
5.2 Proclamations will not be considered for the following: a) Requests containing commercial, ideological or religious beliefs, political overtones or individual opinions or controversial matters which may be subject to opposing points of view (for example, “Right to Life” Movement”); b) Requests related to a cause which is discriminatory; c) Requests where the intent is contrary to Township policies or by-laws; d) Requests attempting to influence government policy or that are intended for profit- making purposes.
5.3 Requests for Proclamations must be made in writing at least thirty (30) days prior to the event and contain the following information: a) Contact person’s name, address and phone number; b) A brief summary and/or background of the event; c) The name, date(s), week, and/or month of the event to be proclaimed; d) Proposed text for the proclamation, including “Whereas” clauses that provides context to the topic (which is subject to editing at the discretion of the Township); e) Date when the proclamation is required (minimum of thirty days’ written notice is requested)
5.4 Proclamation requests will be reviewed by the Clerk’s Department in view of the eligibility criteria noted in this policy. In the event the request does not comply with this policy, the Clerk will not include the request on a Council meeting agenda and will advise the organization or person submitting the request.
Proclamations that meet all eligibility criteria will be placed on the agenda for the next regular Council Meeting under “Items for Direction” for endorsement.
Following consideration of a Proclamation, the Clerk’s Department will advise the organization/individual in writing of Council’s decision.
Proclamations that have been endorsed by Council will be read aloud at Council Meetings and signed by the Mayor. The proclamation will be posted on the Township’s website and will remain listed for a period ending on December 31st of the year in which the proclamation was endorsed.
TOWNSHIP OF CHATSWORTH CAO CLERK’S REPORT 2019-20
TO: Mayor Mackey and Members of Council
FROM: Patty Sinnamon, CAO Clerk
RE: Updated Organizational Chart
DATE: June 5, 2019 ______
RECOMMENDATION: That CAO Clerk’s Report 2019-20 regarding the updated organizational chart be hereby received;
AND FURTHER THAT Committee of the Whole recommends to Council the adoption of the updated organizational chart dated June 5, 2019.
BACKGROUND: At the May 22, 2019 Council meeting, Council approved the hiring of an additional full time employee (Parks and Recreation Attendant). As a follow up to that approval, Council requested that an updated Organizational Chart be presented to Council.
Attached hereto is an updated organizational chart for the Township of Chatsworth. I have indicated the status for each position (ie. full time, part time, etc.). and the number of individuals in each position.
I would also note that the position of Arena Lead Hand which is a term and task appointment, will need to be evaluated and posted in an updated Pay Equity Plan. I would propose that this be done internally by the Senior Management Team. From a preliminary review of the current position, I do not anticipate any impact to female job classes or other pay equity adjustments or concerns. Staff will complete this task over the coming months and present same to Council for consideration and direction to post as per the requirements of the Pay Equity Act.
Respectfully submitted,
Patty Sinnamon, Dipl.M.M. CAO Clerk TOWNSHIP OF CHATSWORTH ORGANIZATIONAL CHART
COUNCIL
CAO CLERK
DEPUTY CLERK/WATER PLANNING/BLDG./ROADS TREASURER OPERATIONS MANAGER FIRE CHIEF COORDINATOR ASSISTANT (1 F/T) (1 F/T) (1 P/T) (1 F/T) (1 F/T)
DEPUTY TREASURER ADMIN. ASST. RECEPTION PUBLIC WORKS ARENA LEAD HAND OFFICERS (1 F/T) (1 F/T) LEAD HANDS (2) (2 TERM & TASK) (VOLUNTEERS)
EQUIPMENT OPERATORS RECREATION FACILITIES ACCOUNTING/PAYROLL OPERATOR FIREFIGHTERS CLERK (6 F/T) (2 F/T) (VOLUNTEERS) (2 P/T) 5 Seasonal Winter Operators and 2 Seasonal 1 SUMMER STUDENT Patrollers)
LANDFILL ATTENDANTS Deputy Clerk and Planning Assistant – (2 P/T) Direct Reports to CAO/Clerk
CAO Clerk, Treasurer and Operations Manager – Senior Management Team SIDEWALK SNOW Updated June 5, 2019 REMOVAL (Seasonal)
TOWNSHIP OF CHATSWORTH
CAO CLERK’S REPORT 2019-21
TO: Mayor Mackey and Members of Council
FROM: Patty Sinnamon, CAO Clerk
RE: Township of Chatsworth purchase from Holland Centre/Williamsford & District Lions Club
DATE: June 5, 2019 ______
RECOMMENDATION: That CAO Clerk’s Report 2019-21 regarding an Agreement of Purchase and Sale between the Township of Chatsworth and the Holland Centre/Williamsford & District Lions Club be hereby received;
AND FURTHER THAT Committee of the Whole recommends to Council that the Township purchase land described as 680208 30 Sideroad and being legally described as Part of Lot 36, Plan 126, being Parts 1 and 2, Plan 16R-8645 for the sum of $10,000.00.
AND FURTHER THAT the purchase price and legal costs be funded from Parkland Dedication Recreation Reserve Fund.
BACKGROUND: Following discussion at the April 3, 2019 Council meeting, staff were directed to meet with the Holland Centre/Williamsford & District Lions Club regarding the opportunity to purchase lands owned by the Club. The land is located in Holland Centre directly adjacent to the park and currently holds a small building. The land also has a well that the Township has carried out improvements in order that a new service line to the Ball booth could be connected.
A purchase price of $10,000.00 has been negotiated. Attached elsewhere under the By-law section is the Agreement of Purchase and Sale for Council’s authorization.
BUDGET IMPACT
As this purchase is not include din the 2019 budget, the cost will need to be allocated to Reserves or Reserve Funds. Staff recommend the use of the Parkland Dedication Reserve which has a 2018 year end balance of $135,449.00
Respectfully submitted,
Patty Sinnamon, Dipl.M.M. CAO Clerk
TOWNSHIP OF CHATSWORTH
CAO CLERK’S REPORT 2019-22
TO: Mayor Mackey and Members of Council
FROM: Patty Sinnamon, CAO Clerk
RE: Policing Proposal – Municipality of West Grey
DATE: June 5, 2019 ______RECOMMENDATION: That CAO Clerk’s Report 2019-22 regarding the policing proposal from the Municipality of West Grey be hereby received; AND FURTHER THAT Committee of the Whole recommends to Council that a public meeting be held prior to a decision made by the Township of Chatsworth Council; AND FURTHER THAT the public meeting be arranged for early September; AND FURTHER THAT the Ontario Provincial Police be invited to provide comment and participate in the proposal process. BACKGROUND The Township of Chatsworth is currently serviced by the Ontario Provincial Police through a Police Services Act Section 10 Agreement. The current Section 10 Contract with the Ontario Provincial Police expires on December 31, 2020. The agreement indicates that the Township must give one year’s notice of termination which would therefore be December 31, 2019.
In 2016 Chatsworth Council had requested a policing proposal from the Municipality of Grey to compare costs. West Grey was not in a position to submit a proposal at that time as they had embarked on discussions with a neighbouring municipality to consider joining two police forces into one. Those discussions had come to an end in 2018 and Chatsworth once again directed staff to obtain a proposal from West Grey. A copy of that proposal is attached hereto as Schedule “A”. The proposal was presented by West Grey Police Chief Robert Martin and former Mayor Kevin Eccles in July, 2018. In April, 2019 Mayor Mackey and CAO Patty Sinnamon met with representatives of West Grey to seek clarification on some of the points in the proposal. Township staff have now had an opportunity to review the proposal and provide the following preliminary comments for Council’s consideration. As part of the review and Council’s consideration some of the points to consider are the following:
• A comparison of the West Grey Police Service (WGPS) AND Ontario Provincial Police in relation to deployment, staffing levels, service standards, service levels, accountability and budget impact including transition costs, annual operating costs and post contract costs should the Township enter into a contract with WGPS and then opt out at the end of the proposed five year term. • Complete a comprehensive review of current and future costs and analysis of overall costs of providing police services; • Outline all advantages and disadvantages of each contract position; • Facilitate public and stakeholder consultation sessions for the purposes of gathering public input into the matter of the WGPS costing proposal. EVALUATION AND APPROACH The purpose of the analysis is to complete a comprehensive comparison of the two police service models that will assist in determining which option would be the best service model going forward. The evaluation workplan includes the following steps: i) Data collection and organizational comparisons ii) Review of other jurisdictions that have changed from OPP to another municipal force and vice versa; iii) Public and stakeholder consultation sessions; iv) Recommendation development and reporting including a detailed service, governance and financial comparison between the two models v) Review and consideration of draft contract between the service provider and Chatsworth; vi) Final report and recommendations to Council SUMMARY OF PRELIMINARY FINDINGS
WEST GREY POLICE SERVICE ONTARIO PROVINCIAL POLICE POLICING MODEL POLICING MODEL SERVICE For the purposes of evaluation, service delivery includes the types and level of service provided by the respective policing models. Areas of comparison between the OPP and WGPS includes deployment, staffing levels, service provision, officer skills and abilities. • The WGPS proposes a complement of 5 • The current staff model from the OPP (Grey constables, exclusive to Chatsworth. Patrol County Detachment) includes uniform officers Sergeants are responsible for Officer In Charge and civilian employees. The OPP work under an duties and front line supervision; integrated policing model where police resources Operational/administrative support will be provided are shared regionally based on need. through the West Grey Police Service by the Chief • OPP Provincial responsibilities are provided and of Police and three sergeants. will continue to be provided at no extra cost to • One officer is assigned from the four platoons to Chatsworth service Chatsworth as General Patrol 24 hours • Grey County OPP has one dedicated Community inclusive. Services Officer that is shared throughout the • WGPS always has two officers on patrol (24/7). County Any services not provided by WGPS are currently • OPP provides prisoner transport, court security provided by the OPP at no additional cost (other and attends ambulance calls on a priority basis. than incident command). • WGPS currently attends all ambulance calls, conducting mental health and prisoner transports.
GOVERNANCE Important aspects of governance include level of oversight, flexibility, autonomy and control that the PSB has within the respective models, consultation methodology between management and the BOARD, the degree to which key decisions are made, the internal review process and the assumption of risk/liability • WGPS is governed by a Police Service Board, • Chatsworth has an appointed Police Services allowing for flexibility, autonomy and input into the Board for the OPP Contract – provides for less key strategic direction of the police service. The Board decision-making capabilities and flexibility – is actively involved and informed about internal however, the PSB can consult with the reviews with regards to complaints and/or Detachment Commander and input is considered misdemeanors in decision making • Monthly reporting to PSB by Police Chief • Internal reviews are conducted within the OPP; • The Municipality of West Grey assumes all risk and • PSB provides input in to the selection and annual liability for municipal police service operations. review of the Detachment Commander • Council may wish to give consideration as to the • PSB can review the detachment commander’s governance structure should an agreement be administration of the complaint system and receive reached with WGPS. The former Polices Act regular reports regarding same. (referred to in the WGPS proposal) permitted the creation of joint police services boards in two or more municipalities. An agreement for this purpose required the consent of the Solicitor General. Under the proposed new legislation the Comprehensive Ontario Police Services Act (S. 22), Chatsworth and West Grey could a) jointly constitute a municipal board to have policing responsibility for the two municipalities; or b) enter into a written agreement under S. 26 to have WG’s municipal board assuming policing responsibility for the municipality. Section 24 sets out the required contents in an agreement under option a) and S. 26 provides that two municipalities may enter into a written agreement to have one of the municipalities’ municipal boards assume responsibility for the municipality.
•
FINANCIAL A cost comparison for both policing models during the initial policing transition, five year contract and post contract should a further change in service be anticipated. Comparison should include increases in the number of employees, base service cost, calls for service cost, contract cost, costs for extra services and any other additional costs that Chatsworth might incur. • The value of the proposed contract over five years is • The present 2019 annual cost of the OPP Contract $4,328,375. ($865,675.00 per annum) is $1,072,499., an increase from $1,022,059. in • Chatsworth would be responsible for any severance 2018 (increase of $50,740.). Using a rounded costs (including severance, accrued vacation, sick increase of 1%, the projected cost for a further five leave and pension adjustments) at the end of the years is approximately $5,525.529. Chatsworth term, should the contract not be renewed does not contract additional or enhanced services. • The PSB receives grants for programs such as There is no cost difference therefore in a Section RIDE 10 Contract and Section 5.1 Non-contract • The WGPS proposal is silent on court costs, • Under the current Section 10 Contract, the including transportation of prisoners to and from Township receives an annual RIDE grant. If the court, as well as court security. In a recent meeting Township opted for a Section 5.1 non-contract, the with Chatsworth and WG, Chatsworth was advised municipality becomes ineligible for this grant. that all costs are included in the proposal. A draft Further, the cost of a RIDE program would be agreement should set out these provisions in detail. borne by the municipality. • Overtime – a provision of $7,000.00 is budgeted for • Chatsworth is billed on a base service fee plus overtime hours attributed to Chatsworth. Calls for Service . Overtime is billed to the Chatsworth has been advised that there is no municipality based on specific usage and excludes additional cost if the overtime hours exceed what is overtime incurred for provincial obligations. anticipated; likewise, there is no offset if the • Cost of Criminal Record Checks to the public – overtime hours are not expended. $25.00 (waived for volunteers) • Cost of Criminal Record Checks to the public - • Cost of Vulnerable Sector Checks $25.00 – with a $15.00 time line of 3 – 6 weeks depending on workload) • Cost of Vulnerable Sector Checks to the public - $40.00 – both can be done on same day • With regard to post contract costs (Transition Costs), should Chatsworth opt out of the WGPS at the end of the five year period, the severance costs are currently unknown. Chatsworth would be responsible for severance pay, accrued vacation and sick time, pension , etc. More information is required from West Grey on how the costs are determined, and the estimated financial impact to the Township of Chatsworth
PROVINCIALLY MANDATED RESPONSIBILITIES VS. MUNICIPAL RESPONSIBILITIES Currently the OPP does not invoice the municipality for provincial policing responsibilities. Provincial some of the responsibilities include (from OPP website): • Patrolling all provincial highways • Patrolling numerous provincial waterways; • Investigating province-wide and cross-jurisdictional major crimes (ie. organized crime, trafficking, smuggling); • Air support for search and rescue • Providing specialized response service across the province; • Providing protection to visiting politician and government representatives (including the Lieutenant Governor of Ontario)
• Providing Provincial Offender Transport services; and • Working closely with other provincial agencies, including the Ministry of Transportation and Ministry of Natural Resources to enforce highway safety and conservation regulations
Although the OPP regularly provide these services to municipalities, under Section 19 of the Police Services Act, the OPP may charge for any services that it provides a municipality under the Act with approval of the Solicitor General. To date I have found no evidence that the OPP has charged back to any municipality, the cost of fulfilling provincial responsibilities. The new legislation has now received Royal Asset, but has not come into force. Staff are currently reviewing the new legislation to determine responsibilities and cost/sharing in the event that additional services are required by West Grey of the OPP during an event or emergency.
COMMUNITY POLICING FOCUS The Province of Ontario has established a “Mobilization and Engagement Model for Community Policing which was created as a guide for all police services in Ontario in collaboration with the Ministry of Community Safety and Correctional Services and the Ontario Association of Chiefs of Police. It is designed to enable and prioritize the formation of relationships between community members and police to enhance the community’s overall safety and wellbeing.
Both police services provide numerous community policing activities including Community Liaison/School Resource Officers.
OTHER POLICE SERVICES Council has also discussed whether proposals should be invited from other police services such as Owen Sound and Hanover. Under the current Police Services Act, “the councils of two municipalities may enter into an agreement for the provision of police services for one municipality by the board of the other municipality, on the conditions set out in the agreement, if the municipality that is to receive the police services in contiguous to the municipality that is to provide the police service, or is contiguous to any other municipality that receives police services from the same municipality”. Under the new Comprehensive Safety and Policing Act, 2019 which received Royal Asset but is not yet in force, the requirement to be contiguous has been removed unless the providing police service is providing services to two or more non-contiguous municipalities which would then require approval.
Staff are currently undertaking a detailed review of WGPS annual budget vs. actual costs for the past four years, and have copies of their annual reports showing calls for service over the same time frame. Staff are also reviewing the impacts of the new Comprehensive Ontario Police Service Act with regard to billing models, billing for additional services, etc. This information will be available in a further report to Council by the end of July, 2019. Should Council wish to proceed further, including requesting a draft contract for review, staff recommend that a public engagement process be undertaking including at the very least, a public meeting. Staff could also prepare and present a draft public survey to be posted on the Township’s website (advertised on various media outlets), to receive feedback on the proposal.
Staff would also recommend that an invitation to present comments and/or proposal be extended to the Ontario Provincial Police as soon as possible.
Staff anticipate that further discussions with West Grey Police Service will also be necessary in the coming months regarding more specific details in the proposal and/or draft agreement.
Respectfully submitted,
Patty Sinnamon, Dipl.M.M. CAO Clerk
West Grey Políce Semìce
Costíng Proposal
For
The Township of
Chaßworth
Prepared By: Robert Martin, Chief of Police EXECUTIVE SUMMARY
The Township of Chatsworth Council has requested that the West Grey Police Service provide a proposal for the costing of police services through the West Grey Police Services Board.
In order to develop this proposal, the'West Grey Police Service has examined similar costing proposals in other jurisdictions, and has prepared this document in accordance with the instructions of The Township of Chatsworth Municipal Council. Data has been examined from the cument policing being offered within The Township of Chatsworth by the Ontario Provincial Police. Also of importance to this process was a consideration of the requirements of the Police Services Act,the "core functions" of a Municipal police service, and the delivery of an "adequate and effective" police service in Ontario.
This proposal is based on the workload consistent with a population base of approximately 6,500 residents. The constable complement established for The Township of Chatsworth is set at the First-Class Constable salary level; however, not all constables assigned to this location will necessarily be at that first-class level.
The following page provides an overyiew of the total policing costs associated with this proposal. Costins Proposal Summarv
Salaries & Benefits
Uniform Members Positlons Constables $700,000.00 Sergeant $25,000;00 Overtime $7,000.00 :'-
!v.s.I.B. $lo,80o.oo .
Other Annual Oneratins Costs
Community Services $2s0.00 . Training $2,500.00 Criminal Investigations $2,000.00 .. Vehicle Operation Costs $12,000.00 . Cruiser Purchase $0.00 Legal $25,000.00 Comrnunication Conhact $64,000.00 NICHE member dues $4625.00 Uniform and Equipment $2,500.00 Capital Expenditures lSlart-up costl
Taser $3,000.00 Uniform and Equipment s4,500.00 Communications (portable radios, & accessories) $8,000.00
TOTAL START-UP CAPTTAL :,' : EXPENSES '$lsisqo;oo'.
$871,175.00 Start Up and year #1 Year #2 $855,675.00
Capital E.xp.gnditures Year #3
Patrol Vehicle with emergency equipment. $55,000.00 Year #3 $910,675.00
Year #4 $855,675.00 Year #5 $855,675.00
INTRODUCTION
The V/est Grey Police Service currently provides police service for the Municipality of West Grey. The Police Service has i7 sworn offìcers, 3 part time officers and one civilian employee. The Service is administered by Chief Robert Martin, Sergeant Jeremy White, Sergeant Mark McComb, Sergeant Neil Campbell and a Records Manager.
The West Grey Police Service provides adequate and effective policing to the community by complying with the Police Services Act and specifically, Ontario Regulation 3/99 compliance relating to Adequacy and Effectiveness of Police Services. The West Grey Police Service is compliant in all aspects of Ontario Regulation3199 including:
1. Crime Prevention 2. Law Enforcement 3. Victims Assistance 4. Public Order Maintenance 5. Emergency Response Services 6. Administration and Infrastructure The West Grey Police Service provides a number of services to the community including:
Sworn Officers:
. Uniform Patrol . Community Liaisor¡/School Resource Offïcers . Firearms Verification Officer . Training Officers . Criminal Investigations Branch including Major Case Management . Domestic Violence Officer . Scenes of Crirne Officers . DnrgRecognitions Officers (DRE) . Technical Traffic Investigators . R.I.D.E. . Commercial Vehicle Inspectors . Intoxilizer Offrcers . PeerSupportTeam . Media Relations
Civiltan Support Staff
o Data Entry (reports, e-ticketing) o Front Office Support (assisting citizens at lobby) o Court Case Management o NICHE coordinator o Information Technology (contracted to Owen Sound Police) o Freedom of Information Inquiries r Record Checks o AdministrativeSupport 6
Policing Needs in Chatsworth
In preparing this proposal for the delivery of police services, the West Grey Police Service would be expected to provide the following complement, exclusively for the purpose of policing within the Township of Chatsworth:
Constables 5.0
The Patrol Sergeants are responsible for Officer In Charge duties and front line supervision for the Township of Chatsworth. Operational/administrative support will be provided through the West Grey Police Service by the Chief of Police and three Sergeants.
Policing services would be delivered in the following manner:
The existing patrol zones in West Grey would be reconfigured and Chatsworth would become a patrol zone. The officers assigned would be available to attend calls for service, community patrol, traffic enforcement and conduct follow-up investigations.
One (1) offlrcer is assigned fi'om the four (4) platoons to service Chatsworth as General Patrol officer, from 6:00-18:00 and 18:00-6:00 hours, 24 hours inclusive.
West Grey Service - Four Platoon Rotating Shifl Schedule (current) Sunday Monday Tuesday Wednesday Thursday Friday Saturday Sunday
I Days Days Nights Nights off off off off
il off off Days Days Nights Nights off off
ilI off off off off Days Days Nights Nights
IV Nights off off off off Days Days Nights Wþå 7
Full Service model
Tþe V/est Grey Police Service will provide the following community service and civilian support to the Township of Chatsworth as listed below and monetarily provided for as itemized in the Costing Proposal Summary: ' Uniform Patrol . Community Liaison/School Resource Offtcers- . Training Officer . Criminal Investigations Branch including Major Case Management . Domestic Violence Officer . Scenes of Crime Officers . Commercial Vehicle Inspectors . Media Relations . Drug Recognition Officers (DRE) . Technical Traffic Investigators . R.I.D.E. ' Intoxilizer Officers . Peer SupportTeam . Case Management Special Constable (shared) . NICHE coordinator . Infotmation Technology (contracted) . Freedom of Information Inquiries . Record Checks in person and on-line . Administrative Support (provided by Municipality)
4 GENERAL INFORMATION
Communíty S ervíce-Communíty Mobílízation
The West Grey Police Service is committed to Community Policing and solving community issues through a collaborative approach with our community networks. Some examples of the West Grey Police Service utilizing Ontario's Mobilization & Engagement Model of Community Policing model are: Grey Bruce Drug Task Force, Sexual Violence prevention protocol, Mental health protocol, Grey Bruce Situation table, TelusWise Social Media Awareness Training and numerous other community based programs. These programs and others would be extended into the new service areas of The West Grey Police Service. Below is a copy of Ontario's Mobilization & Engagement Model of Community Policing. B udget approval process,
Section 39 of the Police Services Act deals with the preparation of estimates by a police services board. These estimates for the operation and capital expenditures of the police service are to be submitted to the municipal council, and are to include amounts required:
o To maintain the police force and provide it with equipment and facilities; and o To pay the expenses of the police sewices board's operation, other than the remunemtion of board members.
The format for these estimates, the period to be covered, and the timetable for their submission are all determined by municipal council. Once council has reviewed these estimates, they will establish an overall budget for police services. If the police services board is not satisfied with the budget allotment established by council on the grounds that it is not sufflrcient to maintain an adequate number of police officers or other employees, or to provide the police service with adequate equipment or facilities, it may request a hearing by the Ontario Civilian Commission on Police Services to determine the matter.
The West Grey Police Service complies with the Ontario Association of Chieß of Police Budget and Financial Management Best Practices when preparing and forecasting the annual budget that includes the following best practices:
Multiyear Forecasting, Reserves and Management of Operating Surplus and Deficit, Wage Increases, Budgeting for Staff Vacancies, Costing Methodology-Additional Staff/Recruits, Establishing Fees ancl Cost Recoveries and Maximizing Grant Opportunities,
The following criteria/objectives are used to evaluate existing budgets and potential practices:
Is the practice, Effective, Efficient, Sustainable, Accurate, Transparent and Compatible? 10
Financíal reporting
The West Grey Police Service follows a municipal inærnal policy for the purposes of financial resources reporting.
Insurance
The tJVest Grey Police Service has blanket coverage for all related insurance purposes.
Indemnificatìon
The "Collective Agreement between the ÏVest Grey Police Services Board and the lffest Grey Police Association 2015-2019" outlines the details of indemnification for legal costs.
Transítíon Period
Any contract for police services entered into between the Township of Chatsworth and the TVest Grey Police Services Board, with approval of West Grey Council, will be for a period of five (5) years. The commencement of the agreed-upon contract will be established between Chatsworttr Council and the 1üVest Grey Police Services Board. This proposal does not include the transitional costs of contracting with an alternate police service at the conclusion of five years. These costs would be borne by the Township of Chaæworttr (Severance, accrued vacation, sick leave, pension adjustments etc.)
Harmonízed Sales Tax
Not applicable 11
Contract Cancelløtio n or Termínation
Description of the provisions for cancellation or termination of the proposed contract the contract for the provision of police senrices through the lVest Grey Police Service would include a clause requiring one year's notice of cancellation:
o If initiated by the municipality; r If initiated by the police service provider.
Contact Person(s)
The following individuals may be contacted directly for explanation of any information provided in this proposal for police services:
Robert Martin Chief of Police West Grey Police Service 153 George Street rW. PO Box 676 Durham, ON NOG 1R0 Tel.: (519) 3694A46 Fax:(519) 469-5474
L ab o ur Rel,atio ns Isszes
Labour relations for municipal police services in Ontario are dealt with in detail under Part VIII of the Police Servíces Act, and the Act includes specific guidelines with regard to the bargaining process and arbitration. t2
Approuch to Publíc Complaínts
Public complaints are guided by Part V of the Police Services Act and the Chief of Police is placed in a position of significant authority with respect to these matters in the case of a rnunicipal police seryice. Part V represents complete and distinct systems for internal disciplinary matters (under Part V) and public complaints (Part VI). The West Grey Police Service is compliant with the O.I.P.R.D. legislation and assigns internal and external investigators dependant to each situation. On average, the West Grey Police Service receives approximately I-2 O.I.P.R.D. complaints annually. Monthly and yearly reports are presented to the West Grey Police Services Board as required in the Act.
Sp ecíøl I nvestigations (5. L U)
Part VII of the Police Services Act pertaining to Special Investigations sets out The Directors duties to conduct investigations into circumstances of serious injuries or death that may have resulted from criminal offences committed by police officers. The West Grey Police Service is compliant with Part VII of the PSA and has a trained senior officer who is designated as a S.I.U. liaison official. Monthly and yearly reports are presented to the West Grey Police Services Board as required in the Act.
Cívìlìan Governance of Políce Servíces
Section 33 of the Police Service.ç Act sets out the provisions for the øeation of a joint police services board in two or more municipalities. Any agreement for this pulpose requires the conscnt of the Solicitor General, and, this agreement must be authorize Membership in a joint police services board in arcas with a combined population that exceeds 25,000 is as follows: o Two (2) members of thc participating councils appointed by agreement of the participating municipal councils; o One (l) person appointed by agreement of the participating municipalitics who is neither a member of a participating council nor an employee of a participating council; and o Two (2) persons appointed by the Lieutenant Governor in Council. The composition of a joint police services board where one municipality is contracting for police services with another municipality may be subject to review by the Ontario Civilian Commission on Police Services (OCCPS). However, if approval were received to constitute a joint board, the West Grey Council and the Chatsworth Township Council could reach an agreement on the appropriate composition for their joint board and seek approval through the Solicitor General's office. Specific details with regard to civilian governance would be included in the contract for the delivery of police services by the West Grey Police Service, following discussions between the two municipalities. The option of an Advisory Panel from Chatsworth Township that the Chief of Police of West Grey reports to and receives community feedback on a monthly basis, consisting of members of the Township of Chatsworth is welcomed, to keep the community informed and ensure open lines of communication. This proposal does not include provision for Chatswofih Police Services Board costs. 1'4 LBVEL OF SERVICE On a more detailed basis, the following providcs a breakdown of the specific "performance elements" and "adequacy objectives" in the core lunction areas. This level of seryice detail is useful in pinpointing particular areas of ernphasis that will def rne the precise police services identified as irnpoftant to any given commrlnity. A review of available records from the OPP indicates that there were the following number irrcidents within the Township of Chatsworth during the years of 2015-2017. Unfortunately the provided occurrences generated are maned by a County reporting model. The numbers provided have allowed the writer to estimate the occurrences per year to generate an estimated yearly call for seruice volume. After studying the reports it appears that the Township of Chatsworth calls for service are as follows: 2015:602 total calls for service 2016: 808 total calls for service 2017: 989 total calls for service Based on these reported numbers the Township of Chatsworth averages approximately a24 percetlt increase in calls for service each year. To be conseryative in my estimate of policing needs to answer calls for selice, and to leave room for an accurate study after year one, I would estimate the following using the following based on 1240 calls per year in 201 8 based on a twenty percent yearly increase. Provincial statistics have demonstrated that it requires on average, six (6) person hours to respond to and investigate, a typical incident. Research concluded that these statistics can be further refined to indicate that fi'ontline officer time repres ents 7 5o/o (or, 4.5 hours) of that time, while 25o/o (or I .5 hours) is taken up with operational support as shift relief factor based on the provincial average was used of 1.4 officers to staff a 24 hours per day, 7 day per week moclel. In applying this forrnula it is possible to estimate the number of front-line officers required for the provision of police seruices as follows: 1240 (one year averâge of Chatsworth reported incidents, based on the provided O.P.P. NICHE reports) x 4.5 hours per incident / l,620 hours per offìcer x shift relief factor of 1.4 :4.8 front- line sworn officers. Using the manpower analysis provided the 5 officer proposal is sufficient to cover off the municipality adequate and effectiv ely 24 hours /per day seven clays per week. This is of course an estimate, previously mentioned in this report are service models that include 5 sworn officers. The front line supervision of a Patrol Sergeant is also prorated based on estimates of percentage use based on call volume and population. The presented model will be more than sufficient in providing a prefeued level of fi'ont line police service to the Township of Chatsworth. 15 ADEQUACIES AND STANDARDS Ontario Regulation 3/99 Police Service Act of Ontario What follows is a brief statement on the five (5) core functions identiflred in the Police Services Act, as critical for the operation and administration of an "adequate and effective" police service in Ontario. Also included are two (2) additional categories, "Leadership and Organization" and "Administration and Infrastructure", o Crime Prevention All police services will maintain an ongoing program of relevant initiatives and apply sufficient resources to crime prevention within their community. o Law Enforcement All police services will conduct and provide for all aspects of law enforcement and criminal investigations in compliance with existing regulations and directives, and in the continuous identification, development and application of best practices in policing. o Victims Assistance All police services will establish and apply policies and procedures to ensure adequate and effective support and assistance to thc victims of crime. o Public Order All police seryices will ensure their readiness and capacity to maintain public order in their community. o Emergency Response All police services will ensure that their community is served by an adequate set of emergency response options and capabilities. 16 Note: In certain instances, the Ontario Provincial Police (OPP) is required to provide both provincial and specialized services to municipalities as part of their provincial mandate. This has been confîrmed in a memorandum dated Novcmber 7tl'2005 between the West Grey Police Service and the O.P.P. These services are provided at no cost to municipalities, regardless of whether policing is provided by a municipal police seruice or by the OPP. Historically the'West Grey Police Service has only used the O.P.P. for tactical response and major collision investigation assistance. The last usage for OPP services was 2016, o Leadership and Organization All police services will continuously seek to apply the best business practices of a police organization and provide for the continued development of quality police leaders. o Administration and Infrastructure All police services will continuously provide the necessary resources, technologies and management to support the responsible, effective and efficient operations of a public policing organization. Críme Prevention o Crime Prevention Initiatives -- Police Service participates in a comprehensive range of crime prevention initiatives appropriate to the needs of the community. o Community Safety Partnerships -- Police Service actively engages community partners and provides leadership and education to achieve continuous improvement in public safety. o Problem-Oriented Policing -- Police Service identifies, analyzes, and helps to resolve community safety problems. o Crime and Call Analysis -- Police Service identifies crime and calls-for-service trends for the establisltment of objectives and priorities, strategic deployment of prevention, problern solving, and enforcement initiatives. L7 The West Grey Police Seruice is compliant in all aspects of Crime Prevention some of the listed initiatives that are delivered in West Grey and will be extendecl to the Township of Chatsworth include: KIDS (Knowledge, Issues, Decisions and Supports) Internet and Social Media Safety for grades 4 to 8 Bike Safety is aimed at grade 4. Fraud Prevention lectures - engaging the aging population. Mental Health Protocol Grey Bruce Situation Table Festive /year round R.I.D.E. 2 county traffic co-operative Commercial Vehicle Safety Enforcement Løw Enforcenreflt In extending the capacity of the West Grey Police Selice to meet the full range of law enforcement needs within its jurisdiction, there are mutual aid agreements in place with other police seruices. This mutual aid element would be extended to any contracted police services provided to the Township of Chatsworth. o Criminal Investigation -- Police Service delivers effective criminal investigative services. o Major Case Management Systems -- Police Service applies Ministry approved case management systems and methods. o Multi-Jurisdictional Major Crime Case Management -- Police Service effectively participates in the investigation of multi-jurisdictional crimes ancl occurrences. o Joint Forces Operations -- Police Service develops and implements effective joint forces operations when required. o Criminal Intelligence -- Police Service develops and applies timely strategic and tactical uiminal intelligence services. 1.8 . Investigative Supports-- Police Service ensures the availability and application of a comprehensive range of specialized tools, methods and resources to support the quality of its investigative service. o Traffic Management and Enforcernent -- Police Service has an effective strategy for education, enforcement and engineering that ensures the safe movement of traffic. o Police Pursuits -- Police Service conducts pursuits in accordance with government guidelines and with a focus on community and officer safety. o Arrest -- Police Service ensures proper application of the law in arrest, detention and release of charged persons. o Bail and Violent Crime -- Police Service proceeds lawfully and with due regard to public safety in the detention of violent offenders and the appropriate notifications and required conditions upon their release. o Searches of Premises - Police Service ensures the safe and effective execution of searches of premises. o Searches of the Person - Police Service conducts lawful and effective searches of subjects while maintaining respect for individual rights. The West Grey Police Service is compliant in all areas of Law enforcement. In addition, the West Grey Police Seryice is attached and represented in the following agencies: O.F,I.A.- Ontario Forensic Investigators Association C.LS.O.-Criminal Intelligence Service of Ontario P.A.T.-Provincial Anti-Terrorism Violence Prevention Grey Bruce Victims Services Grey Bruce Perth 19 Víctims Assistance o Police Service wot*s effectively with, and provides a sensitive and supportive response to the victims of crime. The West Grey Police Service utilizes the Grey-Bruce- Perth Victims Services Program and the Victim/Witness Assistance Program. Publíc Order Maíntenance o Public Order Units-- Police Service provides units to effectively maintain public order during major incidents and events. o Police Action at Labour Disputes-- Police Service successfully maintains peace and order in all siuations involving labour disputes. o Community Public Order Patrol -- Police Service ensures ongoing attention to public order through attention to its patrols and patrol area planning. o Police Service successfully maintains peace and order in all situations involving labour disputes. The West Grey Police Service utilizes the O.P.P Tactical Response Unit to quell Public Order Maintenance calls for service ancl utilizes O.P.P. Public Order Unit if required. Emergency Response o General Response to Emergencies -- Police Service ensurcs ongoing capacity to respond to emergencies in its community through its patrols and patrol area planning. o Disaster Response -- Police Seryice is an active participant in community emergency planning, and has the ability to effectively fulfill its roles in such situations. Leødership and Organizatíon o Business and Operational Planning -- Police Service ensures the timely development and evaluation of performance outcomes and indicators in its business plans on an annual and ongoing basis. o Corporate Policy Development -- Police Service and all of its members achieve and sustain full compliance with all required policies, 20 o Leadership Succcssion -- Police Service provides for the appropriate succession of the lcadership and adclrcsses member satisfaction with career development oppoltunities. o Huntan Resources -- Police Service develops and applies a comprehelrsive Human Resource fnrrction to support the needs of the members and the service. o Supervision of Members -- Police Service ensures that all members are supported by clear and adequate supervision in the perfonnance of their duties. o Skills Development and Learning -- Police Service responds effectively to the ever-changirrg internal and extemal environments through the cultivation of a continuous learning culture and practices. Adm inistration and I n/rastructure o Business Plan - Every Board shall prepare a business plan for its police service every three years. The new business planning cycle has just completed our community and internal surveys and a new plan is being prepared. o Information Technology Planning -- Police Service effectively utilizes information technology to achieve the goals of the policc service and to facilitate interconnection with other law enforcement agencies. The Ontario Police Technology and Information Cooperative group manages a common records management cooperative (NICHE) that is shared by police agencies throughout Ontario including Hanover, Owen Sound, the Ontario Provincial Police and the West Grey Police Service, Each police service maintains their own inclividual occunence numbers and are able to run statistical reports for their police service records. At the same time, when a West Grey Police Service officer queries a name, vehicle, location, property, or security; that officer has acccss to the entirc system. The computer-assisted dispatch (CAD) system allows the West Grey Police Service to enter incident calls and to track on-duty officers. The system also provides the capacity to have full access to the Canadian Police Informatiorr Cooperative (C.P.I.C.) and PARIS (a vehicle registration systen.ì for Ontario). The systern allows the West Grey Police Seruice to add, modify, or delete records fi'onr C.P.l.C. through CPIC or the Records Management System (RMS). The RMS offers 2L full case management, evidence tracking, personnel, and security privileges. Occurrence entries on the system include: persons, charges, full narrative and Crown brief package preparation, property, fraud documents, and cross-referencing to other occuffences. The RMS also allows for accident reports entered as occumences, and Provincial Offences Act tickets can be entered on the system, as well as criminal files complete with a criminal file history. o Fiscal Management -- Police Service employs effective systems to ensure fiscal accountability and business performance. o Records Management -- Police Service provides an effective system to manage the proper creation, storage and deletion of all information records. o Fleet Management -- Police Service provides for the effective management of its fleet services sufficient to meet its operating needs. o General Marked Patrol Automobiles -- Police Service provides consistency in the recognition and suitability of its marked patrol vehicles. The dedicated Chatsworth patrol vehicle will have" Proudly serving Chatsworth Township" on the rear quarter panel. . Police Facilities - Police Service ensures the availability of suitable and appropriate police facilities. Any police facility requested in the Municipality of Chatsworth will be the sole responsibility and cost of Chatsworth. . Radio Comlnunications -- Police Service provides an effective radio communication system that ensures responsiveness to the public and safety of the police officers. o Property and Evidence Control -- Police Service applies effective controls and safeguards in the administration and custody of all property and evidence. o Prisoner Care and Control -- Police Service ensures the proper care and control of prisoners with a view to the safety of the prisoner, the officers, and the public. o Service Delivery Agreements -- Police Service has the ability to construct and maintain effective and binding agreements with others. 22 Media and Public Relations -- Police Service ensures the proper and timely exchange of vital information, and sustains a positive communication climate with the general public. Equipment -- Police Service provides for the standardization and uniformity of all equipment issued to police offrcers. CONCLUSION This proposal has been prepared to assist the Township of Chatsworth Municipal Council in making a determination with regard to the delivery of policing services within the Township of Chatsworth. Every effort has been made to present current, accurate data for this purpose. All available statistics have been used in order to provide estimates with regard to direct and associated costs, as well as to provide an adequate and effective level of proactive and reactive policing services to the Township of Chatsworth in accordance with its stated needs. Representatives of the West Grey Police Service will be available to answer any questions or concerns with regard to this proposal and we look forward to the opportunity of explaining our costing proposal at your convenience. From: Sharrie Brick To: Patty Sinnamon Subject: barrels for chatsworth Streets Date: May 16, 2019 4:56:44 PM Good afternoon, I have been remiss in sending a letter to request funds for the street planters. This is a letter requesting our usual $1000.00 dollar allowance for beautification of the streets in Chatsworth. The plants will be delivered in the next couple of weeks, so I would like to be able to pay Grange Hollow upon delivery. Thank-you for your support. Catherine Burnside, Jim Brick and Sharrie Brick CHATSWORTH AGR¡CULTU RAL SOCI ETY BOX 1OO, CHATSWORTH ON NOHIGO May 15,2019 Township of Chatsworth 316837 Hwy 6 R.R. #1 Chatsworth On NOHlGO To: Patty Sinnamon, or whom it may concern: We are writing you on behalf of the Chatsworth Agricultural Society regarding the survival of a new Chatsworth Fair. As you know in20t7, we were devastated at the fact our annual Fall Fair was not to be. An eager group have been working vigorously putt¡ng together a fair for Chatsworth this year. An executive was put in place, a theme, "New Beginnings" was chosen. With new beginnings there is always a cost factor, and I guess this is where our Municipal and Council Office comes in, and where this letter is going. We have many events in place, we are cater¡ng to a large auction sale this month, the Fish Fry is on July 16, 2019, the Fair August L7,2OL9 at the Williamsford Community Centre, a Meet and Greet at the Chatsworth Legion on October 25,20L9, and of course the Santa Claus Parade, followed by Christmas in the Village, December 14,20L9. With these events comes many expenses. Our question being, would there be a grant available to the Agricultural Society to help with these events? lf you could get back to us that would be appreciated, our address is Chatsworth Agricultural Society, Box 100, Chatsworth, On, N0H1G0. Sincerely The Executive of Chatsworth Agricultural Society I rRfi:ciiçilvEtD TOWNSHIP OF CHATSWORTH TRACKING SHEET For June 5, 2019 Subject for Action Assigned Anticipated Comments Department Response Date Review of CAO September, 2019 Provide a list of Township owned properties Municipally that may be considered surplus to the needs owned lands of the municipality Report on Operations Manager July, 2019 Operations Manager obtaining reports on the Mechanical expected life of the mechanical components in Components in the Desboro and Keady Arenas Desboro and Keady arenas Township Required to Post Notice of Public Meeting Application to CAO and Planning Aug/Sept 2019 Trailer By-law be considered simultaneously. Amend Zoning By- law Staff preparing a report and recommendations Council/Staff Operations Manager on long term bridge plan and Road Needs meeting to discuss and CAO Assessment– a public open house to follow to Bridge present plan to public and receive feedback Assessments and Road Needs Assessment Policing Costs CAO/Treasurer June 5, 2019 Staff report to be presented and plan for possible Public Meeting Corporate Policies SMT Ongoing Policies currently being reviewed: Review (ie. Surplus Land Policy to be presented at June Purchasing, etc., 19, 2019 Council meeting surplus land, Treasurer and CAO currently reviewing Community Grants purchasing policy. Program) Strategic Asset Management Policy presented June 5, 2019 Community Grants Policy to be presented July 10, 2019 Automatic Aid FIRE CHIEF February, 2019 Report on Automatic Aid Agreement with Agreement Inter-Township and Georgian Bluffs including number of calls that each party has responded to in past year THE CORPORATION OF THE TOWNSHIP OF CHATSWORTH BY-LAW NUMBER 2019-45 BEING a By-law to confirm the proceedings of the Council Meeting of the Corporation of the Township of Chatsworth held on June 5, 2019 Whereas Section 5(1) of the Municipal Act 2001, S.O. 2001, Chapter 25 as amended, grants powers of a Municipal Corporation to be exercised by its Council; and Whereas Section 5(3) of the Municipal Act 2001, S.O. 2001, Chapter 25 as amended, provides that powers of every Council are to be exercised by By-law unless specifically authorized to do otherwise; and Whereas it is deemed expedient that the proceedings of the Council Meeting held on June 5, 2019 are confirmed and adopted by By-law; Now Therefore the Council of the Corporation of the Township of Chatsworth enacts as follows: 1. That the actions of the Council of the Corporation of the Township of Chatsworth at its Council Meeting held on June 5, 2019 in respect to each motion and resolution passed, reports received and direction given by the Council at the said meeting is hereby adopted and confirmed. 2. The Mayor and the proper Officials of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action of the Council. Read a first and second time this 5th day of June 2019 Read a third time and finally passed this 5th day of June 2019 ______Scott Mackey, Mayor ______Patty Sinnamon, CAO Clerk