June 5, 2019 @ 9:00 A.M
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Council Agenda Wednesday June 5, 2019 @ 9:00 a.m. 1) CALL TO ORDER 2) OPENING CEREMONIES – O CANADA AND MOMENT OF REFLECTION 3) OPEN FORUM (MAXIMUM FIFTEEN MINUTES) Interested Persons are invited to speak to Council about any matter that appears on this agenda. Please sign the registration form available from the Deputy Clerk or Clerk. Individuals may only speak for a total of three (3) minutes. 4) APPROVE OR AMEND AGENDA Resolution: That Township of Chatsworth Council adopt the Agenda as circulated. 5) DECLARATION OF PECUNIARY INTEREST 6) CONFIRMATION OF MINUTES Resolution: That the minutes of the Council Meeting held on May 15, 2019 be confirmed as recorded. 7) MATTERS ARISING FROM MINUTES 8) PUBLIC MEETINGS (Statutory and Non-Statutory) 8.1 Zoning Amendment Application Z2019-01 Woods Lot 56, Concession 2 EGR, former Township of Holland 603179 and 603189 Lime Kiln Road a) Notice of Complete Application b) Commenting Agencies 9) MATTERS ARISING FROM PUBLIC MEETINGS Resolution: THAT Zoning Amendment Application Z2019-01 (Woods) be referred to Committee of the Whole for discussion. 10) PRESENTATIONS/DELEGATIONS (Pre-Registered) 10.1 OPP Inspector Murray – Police Services Board Presentation to Bob Elliot 10.2 Brian Lennie, Union Gas – Natural Gas Expansion Update 11) MATTERS ARISING FROM PRESENTATIONS/DELEGATIONS 12) INTRODUCTION OF BY-LAWS – FIRST AND SECOND READING Resolution: That the following by-laws be introduced and taken as read a first and second time, and that they be given consideration in Committee of the Whole. 12.1 By-law 2019-42 Purchase and Sale Agreement Holland Centre/Williamsford & District Lions Club (680208 30 Sideroad) 12.2 By-law 2019-43 Grant Agreement with Federation of Canadian Municipalities 12.3 By-law 2019-44 Amending Agreement Ferraro Subdivision 13) COMMITTEE OF THE WHOLE Resolution: That Council now go into Committee of the Whole. 1 | P a g e 13.1 Consent Agenda and Determination of Items to be Separated Chatsworth Council: If you wish additional information pertaining to any of the payables or wish to separate an Item from the Consent Agenda please contact the Treasury Dept. prior to the meeting for A/P matters and the Clerk’s Department for all other matters. If you wish to support any of the motions from other municipalities, please contact the Clerk’s Dept. prior to the meeting so a resolution can be prepared prior to the meeting. a) Accounts Payable Listing - $258,559.92 b) Reports for Information i) MMLTCWG Report back to Councils c) Committee Minutes i) Multi-Use Facility Building Committee Minutes April 16, May 14 ii) Multi-Use Facility Fundraising Committee Minutes April 23, d) Correspondence for Council information i) Chatsworth United Church Invitation ii) Minutes of MMWTWG Meeting of February 14 2019 iii) County of Grey - re Conservation Authorities iv) Federation of Ontario Cottagers Association Letter to Municipal Council v) R.E. Barnett Architect – Bill 108 vi) Premier of Ontario – Letter to Council vii) AMO Watchfile – May 9, 2019 viii)AMO Watchfile – May 16, 2019 ix) AMO Watchfile – May 23, 2019 e) Motions from Other Municipalities i) Town of Hanover – Cuts to Ontario Library Services ii) Township of Essa – Cuts to Ontario Library Services iii) Township of Mulmur – Cuts to Ontario Library Services iv) Township of Mulmur – Aggregate Resources v) Town of Fort Erie - Cannabis Licences in Residential Zones vi) Township of Archipelago - Bill 108 the More Homes More Choice Act 2019 vii) County of Grey – Bill 108 the More Homes More Choice Act 2019 Resolution: That the Consent Agenda items be hereby received for information. 13.2 Staff Reports and Verbal Updates from Staff a) Planning Report 2019-01 Zone Amendment 2019-01 – Woods Recommendation: That Council receive the Planner’s Report regarding Zone Amending Application Z2019-01; And further direct staff to prepare the necessary by-law to give effect to the application. If an application is refused, Council must state the reasons for refusal. b) Fire Chief’s Report 2019-02 Training and Education Program Recommendation: THAT Fire Chief’s Report 2017-08 dated June 5, 2019 regarding the Stillwater E- learning Proposal be received; And further that Committee of the Whole recommend to Council that the Fire Department proceed with the E-Learning Program and further recommends that the Fire Chief be authorized to execute the Letter of Intent with Stillwater. 2 | P a g e c) Treasurer’s Report 2019-07 Strategic Asset Management Policy Recommendation: THAT Finance Report 2019-07 regarding the Draft Strategic Asset Management Policy dated May 15, 2019 be hereby received; And further that Committee of the Whole recommend to Council the approval of the Policy FIN-03 being a Strategic Asset Management Policy and that the 2009 Accounting Procedures with Respect to Capital Assets and the 2007 Capital Assets and Tangible Capital Asset Inventory Plan are hereby rescinded. d) Operations Manager Report 2019-08 Pulverise Township Roads Recommendation: That Public Works Report PW2019-08 Dated June 5, 2019 regarding the pulverising of Concession 8 – former Sullivan Township be received; And Further that Committee of the Whole recommend to Council the approval to pulverise the hardtop surface on Concession 8 from Sideroad 8 to Grey Road 25; in preparation of the 2019 construction work approve in the 2019 Capital Budget; And Further that Committee of the Whole recommend to Council the approval of pulverizing Sideroad 7 from Grey Road 3 to Concession 8 and Concession 12 from Grey Road 40 to Sideroad 5. e) CAO Clerk’s Report 2019-18 Snake Creek Municipal Drain Recommendation: That CAO Clerk’s Report 2019-18 regarding 2019 Municipal Drain Inspection and Maintenance Report – Snake Creek Drain be hereby received; And further that Committee of the Whole recommends to Council the recommendations contained in the Snake Creek Inspection Report as follows: As Shown on Figure 2 of the Inspection Report: 1. A bottom cleanout is recommended for the portion of the downstream Main Drain from Station 22+65 to Station 44+80 (approximately 675m), ending in the no design zone at the beaver ponds. 2. A bottom cleanout and north bank brushing is recommended for the portion of the “Main Drain” beginning at the intersection of the “B” Branch (Station 148+85) and continuing east for approximately 730m until the intersection with the “South” Branch (Station 171+40). 3. A bottom cleanout and west bank brushing is recommended for the Branch, beginning where it outlets to the “Main Drain” going south for approximately 1.12km to the fence line, where it enters the treed no design zone (Statin B36+88). 4. A bottom cleanout and north bank brushing is recommended for a portion of the “South” Branch beginning north of the culvert crossing on the southern property boundary for Concession 10, east half of the south half of Lot 20 (Station S59+85) heading west to northwest for approximately 690m, ending where the drain enters a wooded area (Station 37+23). And Further the following additional recommendations should be considered: 1. THAT the three beaver dams located within the no design zone of the Main Drain and one beaver dam located on Concession 11, south part Lot 19 be removed. 2. That the crossing located on concession 10, Part Lot 19 (Fire Number 681456 Sideroad 6) be repaired by the property owner. It is the responsibility of the property owner to repair and maintain private drain crossings. 3. THAT the remnants of silt fence check dam located on Part Lots 19E and 20, Concession 10, approximately 500m downstream of Grey Road 3 be removed and the rip rap be lowered in order to create a permanent ripple pool feature. 4. THAT the boiler pipe culvert located on Concession 10, east Part Lot 19, north Part Lot 20 be removed and replaced with sufficient crossing by the property owner. And Further the following housekeeping measures be undertaken to ensure that the Clerk can properly assess the maintenance costs in accordance with the Assessment Schedule: 3 | P a g e 1. That the Township retain a Drainage Engineer to update the Assessment Schedule to reflect any severances in accordance with Section 76(1) of the Drainage Act, if applicable. f) CAO Clerk’s Report 2019-19 Proposed Flag and Proclamations Policy Recommendation: That CAO Clerk’s Report 2019-19 regarding a proposed Policy GOV-06 Displaying Flags and Flag Protocol and Public Proclamations Policy be hereby received; And Further that Committee of the Whole recommend to Council the approval. g) CAO Clerk’s Report 2019-20 Updated Corporate Organizational Chart Recommendation: That CAO Clerk’s Report 2019-20 regarding the updated organizational chart be hereby received; And Further that Committee of the Whole recommends to Council the adoption of the updated organizational chart dated June 5, 2019. h) CAO Clerk’s Report 2019-21 Offer to Purchase – Holland Centre/Williamsford & District Lions Club Property (680208 30 Sideroad) Recommendation: That CAO Clerk’s Report 2019-21 regarding an Agreement of Purchase and Sale between the Township of Chatsworth and the Holland Centre/Williamsford & District Lions Club be hereby received; And further that Committee of the Whole recommends to Council that the Township purchase land described as 680208 30 Sideroad and being legally described as Part of Lot 36, Plan 126, being Parts 1 and 2, Plan 16R-8645 for the sum of $10,000.00; And Further that the purchase price and legal costs be funded from Parkland Dedication Recreation Reserve Fund. i) CAO Clerk’s Report 2019-22 Policing Proposal from West Grey Recommendation: That CAO Clerk’s Report 2019-22 regarding the policing proposal from the Municipality of West Grey be hereby received; And Further that Committee of the Whole recommends to Council that a public meeting be held prior to a decision made by the Township of Chatsworth Council; And Further that the public meeting be arranged for early September; And Further that the Ontario Provincial Police be invited to provide comment and participate in the proposal process.