Welcome RAMC! Research Administration Modernization Committee Agenda

Time Topic Speakers

5 minutes Intro/Agenda Review Gunta Liders Associate VP for Research Administration, Office of Research and Project Administration (ORPA) 10 minutes Welcome Rick Waugh Vice for Research & Project Sponsor Steve Dewhurst Vice Dean for Research, SMD/Associate Vice President for Health Research 10 minutes Background & Progress Gunta

25 minutes Demonstration Anthony Beckman & Brenda Kavanaugh Associate Directors, Research and Project Administration, ORPA 10 minutes Wrap Up/Questions & Gunta, All Answers Rick and Steve Introducing…

IORA INTEGRATED ONLINE RESEARCH ADMINISTRATION

The IORA system already contains Click IRB.

Grants (for all sponsored projects) and Agreements modules will be added mid-2020. The Future: Ability to See “The Big Picture”

Eventually, a PI Portal will allow researchers to review standard research metrics.

Sample 1 from Timeline: IORA Grants & Agreements Implementation

Jan – Feb 2020 May – July 2019 Feb – Apr 2020 Late Summer 2020

July 2019 – Jan 2020 Apr – Jun 2020

Planning Iterative Development Preview/ End-to-End Test/ Training Go-Live & Testing Feedback User Acceptance

Engagement of UR Community

Support & Continuous Improvement

Communications and Change Management Activities Progress to Date Progress-to-Date

. Added Agreements module to scope . Met with on lessons learned/ (Nov 18, 19) . Collaboration with ORACS team on business processes opportunities and integration with Workday . Design specifications and development in progress/ongoing, working with key stakeholders including Dean’s Offices, ORACS, Axiom, OnCore team, HR, Advisory Committee, etc. . Communications and engagement planning and execution underway (ORPA Kickoff, RAMC Kickoff, website, FAQs, training plans, department reviews, etc.) Ongoing Activities

. Hold discussions on Internal Proposal Deadline, Budgeting / Axiom (collaboration underway with Budgeting & Finance teams), and System Tags . Integration decisions & business process improvements, working with ORACS, Axiom and other teams . Rick and Gunta meeting with key stakeholders and committees to gain support and solicit feedback (MedSAC, CDC, and many others) . Continue workshops with other teams/departments/groups (Dean’s Office, ORACS, PIs, Institutional Reporting, RARA, RAMC, River Rats, OnCore team, Finance, HR, etc.) . Super user identification/engagement . Testing of environment . Outreach to other universities using Huron for lessons learned/insight (Princeton & University of Buffalo) . Continue Communications & Change Management planning and execution Demonstration of IORA We need your help! Super Users . Responsibilities . Must be CLASP-certified . Time commitment is up to 5 hours/week beginning mid- February/early March . Will be involved in testing and process development . Must communicate status back to departments and share feedback to the project team . May assist with training needs

If you’re interested in being a super user or would like to volunteer someone from your department, please email [email protected] or let us know before you leave today! We need you!

Share your ideas with us.

You play a Stay involved & informed. We will reconvene again in March. critical role

in success Communicate with your and change! colleagues, faculty and us!

Recognize this is a big change and will take time to adjust.

IORA Project Website: rochester.edu/iora-project/grants/ Email the team: [email protected] Invite us to your department meetings! Questions?

Please complete the short survey Anthony will email to you after the meeting!

Take an IORA water bottle and flyer with you and be sure to sign the attendee list. Thank you! Research: A Priority

“The environment of a great creates great – not just in the learning itself, but how that learning translates into understanding and action.

As president, I will focus on supporting and sustaining research at every level. Because it is through the knowledge derived from research that we fulfill our mission to make the world ever better.”

- Sarah Mangelsdorf, President, , Inaugural Address