THE BISHOP OF S T A L B A N S The Right Reverend Dr

Personal Assistant to the Bishop of

Starting salary: £30,021 Working hours: 35 per week Leave entitlement: 25 days paid leave per year exclusive of public and additional holidays The position is based at Abbey Gate House in St Albans

Closing Date for applications: Friday 16 July 2021. Interviews: Week beginning 26 July.

Overview The PA is chiefly responsible for the administration of the Bishop’s work, and for the efficient running of the Bishop’s office (the Office). As the normal first point of contact with the Bishop, the PA will need to be able to take responsibility for redirecting enquiries, summarising issues, and managing diaries and workload while ensuring to the greatest extent possible that the reputation of the Office is enhanced and protected. It is especially important that all staff of the , lay and ordained, have a sense that they are valued and cared for pastorally, spiritually and personally, and the PA is crucial in making this a reality. The role carries great responsibility, has much variety and can at times be demanding. It requires someone who enjoys engaging with people of all sorts, and has patience and a calm manner, a healthy sense of humour and a thick skin, as well as a high level of administrative and organisational skills. Key working relationships are with the Bishop and his immediate colleagues, and more widely with a vast variety of people locally, nationally and internationally. The PA is a member of a small team who work at Abbey Gate House, and it is crucial that every member of the team is flexible in supporting and, where necessary, covering for each other. It is highly desirable that the person holding the role has strong sympathy with the Christian faith and wishes to see the flourishing of God’s Church. For an informal discussion about this position, please contact the Bishop’s Chaplain, Captain Andrew Crooks CA, on 07723 065886, or email [email protected]

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Principal duties

• To take a proactive approach to ensure that the Bishop’s diary is well managed, with the programme agreed with the Bishop • To ensure that the Bishop has all necessary paperwork in advance of meetings/engagements • To maintain an effective and accessible system for storing electronic data-folders, sub- folders, etc., conducting regular audits of database input • To manage the Bishop’s working expenses and discretionary funds and, in collaboration with the Church Commissioners, manage the Bishop’s budget using good judgement • Working with the Bishop’s Chaplain and Secretary you will all share in dealing with mail, emails, phone calls and visitors • To review current systems and practices, and to suggest changes for improvement where appropriate.

Other duties

• To develop and maintain good working relationships with those who work in the Diocesan Office and the offices of the Bishop’s Senior Staff • To use initiative in generating standard letters, including correspondence surrounding such matters as job offers, ordinations and to follow the agreed process for each • To make arrangements for the Bishop’s travel, buying rail tickets when necessary, and informing the Bishop’s driver when he is required for travel by car • To make all necessary arrangements for meetings, seminars, conferences, interviews and social events • To order office supplies and equipment • To give occasional assistance with simple hospitality during office hours • To carry out the administration associated with licensing Services • To carry out other duties broadly in line with these from time to time as instructed by the Bishop.

Competencies Personal Effectiveness

• Demonstrates ability to innovate, initiate and maintain good and effective administrative procedures • Demonstrates a willingness to work collaboratively • Uses a practical approach to tasks • Stays calm under pressure • Demonstrates ability to prioritise effectively • Pays close attention to detail • Works well in a small team

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Communication

• Establishes and maintains excellent working relationships with colleagues and other contacts • Demonstrates polite, helpful manner • Communicates effectively with people at all levels, both inside and outside the organisation • Demonstrates excellent presentation, layout and accuracy in text production • Demonstrates ability to draft or adapt standard letters as appropriate • Demonstrates understanding of the importance for maintaining strict confidentiality • Uses diplomacy and sensitivity

Technical

• Has proven ability to use computers for word processing, spreadsheet and databases • Audio types accurately • Demonstrates competence in managing accounts and a budget effectively • Has an aptitude for developing and reviewing office systems in response to availability of new technology

Administration

• Demonstrates a good standard of literacy and numeracy • Uses proactive approach towards workload • Manages workflow flexibly to prioritise tasks in order to meet deadlines • Follows office procedures

Knowledge

• Educated to ‘A’ level or equivalent standard • Proficient use of Microsoft Word, Excel, Access, Outlook and Explorer/MS Edge • Has experience of using databases • Has experience of managing a budget efficiently • Has experience of managing a varied workload efficiently

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About the ’s commitment to staff Non-clergy staff will be automatically enrolled into the in the Pension Builder 2014 Pension Plan (PB2014) in line with legislation unless they choose to opt out. Clergy already in the Church of England Funded Pensions Scheme (CEFPS) will have the option of either remaining in this scheme or joining the PB2014 scheme. Bishops Staff have an income protection insurance arrangement. To be eligible for cover under this policy an employee must be a member of the (PB2014) scheme. Please note that insurance cover is not necessarily automatic, and that underwriting may be required by the schemes in some instances (for example if you do not join the scheme at the first available opportunity or opt out of the scheme and subsequently re-join). Cover will be subject to any terms and conditions laid down by the insurance company. As we are a member of the Armed Forces Covenant, we welcome all applications from those you have served in our Armed Forces and their families We are committed to building a culturally diverse workforce. As part of this commitment, we welcome applications from people, regardless of their background. As a Disability Confident committed employer, it is important to note that there may be occasions where it is not practical or appropriate to interview all disabled applicants who meet the minimum criteria* due to high volume. We limit the number of interviews conducted to five applicants per open post we advertise. *Where applicable depending on post requirements.

To apply for this position, please supply a full CV, together with a covering letter, either by email or post, to: The Bishop of St Albans (Ref PA1) Abbey Gate House 4 Abbey Mill Lane St Albans AL3 4HD

Email: [email protected]

This position is also being advertised on the Church of England Pathways site, and applications can be made online via this system as an alternative to the above method. https://pathways.churchofengland.org/search

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