DEPARTMENT OF LOCAL GOVERNMENT

BEAUFORT WEST

REGIONAL MONITORING TEAMS

MUNICIPAL GOVERNANCE REPORTS FOR THE PERIOD ENDED JUNE 2012

TABLE OF CONTENTS 1. Introduction ...... 3 2. Departmental Diagnostic Report ...... 3 2.1 Municipal Governance ...... 3 2.2 Public Participation ...... 4 2.2.1 Performance Management ...... 4 2.2.2 Ward Committee Budget and Expenditure ...... 4 2.2.3 Status of Ward Committee and Public Participation Policies ...... 4 2.2.4 Ward Committee Functionality ...... 4 2.3 Municipal Communications ...... 5 2.4 Municipal Support ...... 6 2.5 Specialised Support ...... 7 2.6 Integrated Development Planning ...... 8 2.7 Municipal Infrastructure ...... 9 2.7.1 MIG Allocation and Expenditure (Source: Department of Local Government) ...... 9 2.7.2 Water and Wastewater Management ...... 10 2.7.3 Technical Institutional Leadership (Source: Municipality) ...... 11 2.7.4 Level of Capital Expenditure ...... 12 2.7.5 Repairs and Maintenance (Source: 2010/11 Annual report) ...... 12 2.7.6 Non-revenue water (Source: 2010/11 Annual report) ...... 13 2.7.7 Project Finance (Source: As indicated below) ...... 13 2.8 District and Local Performance Monitoring ...... 14 2.9 Service Delivery Integration ...... 15 2.10 Community Development Workers ...... 19 2.10.1 Number of CDW’s deployed in the Municipality ...... 19 2.10.2 Operational Expenditure report on CDW Grant ...... 19 2.10.3 CDW Socio Economic Project and ward based support linked to IDP, LED projects...... 20 2.10.4 Joint activities with the Municipality supported by CDW’s ...... 20 2.10.5 Case referrals to government services ...... 20 2.11 Disaster Management Fire Services ...... 21 1. Introduction

The key objective of this report is to maintain a central source of information centred on the ’ operations across directorates and to make that information readily accessible on an on-going basis.

In addition it should be used as a tool to encourage, facilitate and structure interactions between Directorates on qualitative issues that are related to the municipality.

2. Departmental Diagnostic Report

This section contains the review of the overall municipal governance performance of the Municipality from the Department of Local Governments perspective. Each directorate has provided context to their identified indicators followed by findings and appropriate support or recommendations.

2.1 Municipal Governance

Council seats are distributed as follows: ANC 7, DA 5 and ICOSA 1. One political party holds a clear majority and therefore the municipality is politically stable. There were no vacancies within the composition of the council during the period April to June 2012.

The Municipality had two Council meetings for the quarter under review which is in line with the requirement of at least one Council meeting in a quarter. No councillors were fined for non- attendance or failing to remain in attendance at council meetings. Municipalities were again asked whether all councillors completed a declaration of interest because even- though it needs to be completed within 60 days of assuming the position there were councillors in the that were yet to complete the form. The Municipality indicated that all councillors submitted the declaration of interest form. The Department has been furnished with the names of two councillors that are in arrears with rates and service charges for longer than three months and no arrangements have been to settle the arrear amounts. This is a reach of the Code of Conduct and the Municipality must ensure that arrear rates and taxes are recovered and that councillors are disciplined. At least two breaches of the Code have been investigated by council. The outcome of the breaches must be reported to the MEC. There are no allegations of fraud and corruption reported to the SAPS pursuant to section 32(6) of the MFMA during the period under review.

The Municipality is currently involved in 2 legal matters, based on the information provided one is a dispute around the award of a tender and the other is a property rates matter. The property rates case involves the validity of the property rates policy.

The applicants in this case are representative of the agricultural sector and are seeking the following relief:

Declaring the rates policies adopted by the Respondent in terms of section 3 of the Municipal Property Rates Act on 27 November 2007 (as amended) and 13 May 2011 (as amended), unlawful;

Declaring the rates levied by the Respondent in respect of agricultural properties for the financial years 2009/2010, 2010/2012 unlawful and irrecoverable.

Judgement in this matter is expected during August 2012.

Key Challenges/Additional relevant information

Notwithstanding the availability of an appeal process, if judgement is awarded against the Municipality it may have significant financial implications.

During the period under review the non-concurrence by the MEC of the increase in councillor remuneration was discussed between representatives of the Department and the Municipality. This matter if unresolved may result in an intergovernmental dispute.

Support initiatives

During the period under review the Directorate provided no direct assistance but did sit in on the arguments in the High court on the Property Rates so as to understand the merits and provide assistance in subsequent proceedings if needed. The department also facilitated a 2 ½ day Municipal Public Accounts Committee training session which the Municipality attended since it had established the Committee.

2.2 Public Participation

2.2.1 Performance Management

Public Participation is a key performance area for the municipality. The municipality reported that management is responsible for public participation and has been included as a key performance indicator in the performance agreement of senior management.

2.2.2 Ward Committee Budget and Expenditure

The municipality reported that there is no budget for public participation from their own revenue. They reported that the municipality received an amount of R160 000.00 from the Municipal Systems Improvement Grant (MSIG) and has spent an amount of R19 900 for ward committee activities for this quarter.

2.2.3 Status of Ward Committee and Public Participation Policies

The municipality reported that the Ward Committee Policy was adopted on the 11 November 2011, but needs to be reviewed with the support of the directorate.

2.2.4 Ward Committee Functionality

The municipality reported that 7 ward committees are functional in line with the provincial ward committee functionality indicators. Ward committee meetings are held bi-monthly and only one meeting was held for this quarter with the agendas and the minutes of meetings available on request. The municipality reported that only a few sector meetings were held by the health, social service and education sectors. The municipality provides administrative and logistical support to ward committees.

The Ward Committee Accountability and Communication Model has not been implemented, due to the lack of clarity on the roles and responsibilities around ward committees and public participation between the Speaker and the Mayor. The municipality reported that the ward committee members identified the ineffectiveness of sewerage and electricity as service delivery issues that need to be addressed.

Key Challenges/Additional relevant information

The municipality has no dedicated staff for public participation and ward committees which resulted in late submission of reports and poor of communication from the municipality.

Support initiatives from the Department

The municipality reported that they will require support from the department with regards to the development of the Public participation and Ward Committee Policy, Know Your Ward Committee Campaign and hosting the Ward Committee Summit. The directorate is planning to assist the municipality with the development of ward operational plans in line with the special Allocation of Funding for Payment of Out-of- Pocket Expenses for Ward Committee member from the Department of Cooperative Governance.

Recommendations

The municipality should assign or appoint dedicated officials for public participation and ward committees.

2.3 Municipal Communications

Beaufort West Municipality does not have a dedicated Communications unit. As such, the Director: Corporate Services is the official responsible for the communications portfolio of the Municipality and reports to the Municipal Manager.

The Beaufort West Municipality developed and adopted a Communication strategy in March, 2009. The Municipality has a language policy which was adopted by Council in 2007. Beaufort West Municipality does not have a dedicated budget for Communication.

The Municipality has consistently submitted completed the municipal communication template and has always complied with set deadlines.

The Municipality is an active member of the District Forum and add value to the functioning of the Forum.

Key challenges

Lack of dedicated communication capacity and resources to implement the municipality communication mandate.

The Municipality is in dire financial constraints and therefore prospects of appointing dedicated capacity are quiet remote at this stage.

Support Initiatives

The department is currently supporting the municipality the revision of communication strategy. A further hand on support was provided with regards to the communication survey that was conducted in all seven wards during June 2012. Survey data was captured and analysed and the recommendation report is currently being compiled and will be presented and discussed with the Council once finalised. Additionally, the Municipality is being supported with the revision of the Language Policy in partnership with PANSALB.

Way forward/ Recommendations

Given lack of resources, a dedicated support staff must be seconded to strengthen and take responsibility for the Communication as an interim arrangement.

Allocate a budget and appoint an intern on an annual basis as a dedicated support to Communications.

Do a complete revamp of the website and appoint a service provider to continuously update it.

Enforce the implementation of the Language Policy and ensure that Council meetings are conducted in a language that accommodates everybody concerned. Revise the communication strategy and align to the IDP, for adoption by Council by August 2012.

Allocate sufficient resources to implement the communication strategy and all communication activities.

2.4 Municipal Support

The position of Municipal Manager is filled. The Municipal Manager’s contract commenced on 01 April 2007 and expires on 31 December 2012. There are six (6) approved Section 57 positions on the organisational structure, which all are filled.

The Employment Contract and Performance Agreements for the six (6) S57 positions has been signed and submitted to the MEC for Local Government.

The Municipality has implemented a performance management system which was approved and adopted by Council in June 2009. The Municipality is currently using Ignite electronic system and has been cascaded down to different lower level up to post level 8 in phases since 2009/2010 financial year.

The Municipality has a functional Valuation Appeal Board established in terms of Section 56 of the Local Government: Municipal Property Rates Act 6 of 2004. The term of office of members of the Valuation Appeal Board is four years from 1 March 2009 until 28 February 2013.

In terms of the skills development act of 1998, SETA’s grant regulations regarding monies received by a SETA and related matters dated 18 July 2005, the municipality must submit the WSP on or before 30 June each year. The municipality has complied with this requirement and confirmation was received from LGSETA.

Support Initiatives provided by the Department

Eleven (11) Councillors attended one scheduled information session presented for the Central District as part of the Phase 3 Training programme for Councillors. The Department of Environmental Affairs and Development Planning and Department of Human Settlements presented the session on spatial planning and relating issues.

The Department and Provincial Treasury will combine to support the Municipality with the implementation of a Revenue Enhancement Project.

The Department and Nelson Mandela Metropolitan University (NMMU) in partnership with Hanns Seidel Foundation will support the Municipality with the development and establishment of a Municipal Code and by-laws. Beaufort West Municipality contacted the Service Provider and he is currently busy reviewing with the municipality’s codes and by-laws.

Key Findings

The Presiding Officer is currently taking the lead in the implementation of the disciplinary processes, labour related matters as well as providing training to employees.

Recommendations

None

2.5 Specialised Support

Formal 139 and 106 interventions plus Informal interventions No

Failure to timeously approve the Annual Budget No

Inability to timeously produce Annual Financial Statements No

Stalemate in the Council between political parties adversely affecting decision-making No

Dysfunctional Council or Administration No

Vacant MM & CFO and other issues No

2.6 Integrated Development Planning

Key Development Priorities identified in IDP

The Beaufort West municipality included 5 key Strategic objectives as priority areas in the draft IDP for 2012 which need to address the development priorities within the municipality over the next five years. The areas are the following:

• Basic Services Delivery & Infrastructure Development. • Institutional development & municipal transformation. • Financial Viability & Management. • To promote good governance through communication between the council & citizens. • To develop a local economic development strategy that responds to food security, social infrastructure, health environment, education and skills development & the gender balances in society.

Municipal response

The municipality indicated that financial constraints and a lack of commitment from other sector departments were largely the reasons for why Council could not achieve all the goals in the previous financial year.

Key Challenges/Additional relevant information

Inadequate funding for basic service backlogs and financial challenges are highlighted as the main challenges in Beaufort West.

Support initiatives provided to municipalities

During the month of April the Integrated Development Planning Directorate did a comprehensive analysis on the draft Integrated Development Plan of the Beaufort West municipality. The findings and recommendations of the analysis was discussed at an individual one-on-one engagement with officials of the municipality. This process enabled the municipality to make amendments where necessary and in this way the municipal IDP process was enriched prior to the final approval by Council on 30 May 2012.

In addition, the Directorate hosted a quarterly Provincial IDP Managers Forum on 8 June 2012 to share best practices around Integrated Development Planning under IDP officials in the municipalities. The Beaufort West IDP manager attended the Forum.

2.7 Municipal Infrastructure

2.7.1 MIG Allocation and Expenditure (Source : Department of Local Government)

The following table indicates the projects being implemented during the 2011/12 financial year up to 30 June 2012: Project Actual expenditure % Complete Completion during the 2011/12 (Construction) date financial year : Roads R 359 675.00 100 Sep 2012 Rustdene: Sports stadium R 392 578.00 80 Aug 2012 Rustdene & Kwamandlekosi: Reh. R 843 395.00 40 Aug 2013 Roads Phase 4 Beaufort West: Investigation for new R 746 840.00 100 March 2012 aquifers - Investigation Beaufort West: New total pressure R 447 474.00 60 Sep 2012 reduction of water Hillside: New stormwater retention R 2 969 566.15 45 Nov 2012 pond Ph2 Murraysburg: Rehabilitate Roads R 3 811 971.35 84 Sep 2012 Rustdene: Hillside II: Rehabilitate R 916 919.48 85 Nov 2012 gravel roads Ph2 Hillside: New stormwater retention R 2 439 025.93 45 Nov 2012 dam Kwa-Mandlenkosi: New pre-paid R 987 470.00 100 Jul 2012 water meters Ph1 Murraysburg: Upgrade water supply R 219 244.66 45 Dec 2012 Rustdene: Budget maintenance R 77 265.00 85 Aug 2012 Rustdene: Toekomsrus: Rehabilitate R 2 538 066.00 85 Aug 2012 gravel roads Hillside: Upgrade stormwater berm & R 75 636.00 45 Nov 2012 retention New Town: Hooyvlakte: New high R 433 374.00 100 Feb 2012 mast lighting New Town: Hooyvlakte: New high R 212 600.00 100 Feb 2012 mast lighting Project management unit R 201 899.39 na na Total: R17 673 000.00

Key Findings

Beaufort West Municipality has spent their full MIG allocation of R17 673 000 for the 2011/12 financial year. Many of these projects are multi-year projects and will be completed in future as shown in the last column above.

Recommendations

No recommendations

Support by the Department of Local Government

The Directorate of Municipal Infrastructure was involved with the MIG projects from registration and conducted site visits and municipal engagements to monitor progress and provide support. The Directorate of Municipal Infrastructure also hosted monthly MIG provincial monitoring meetings to monitor progress on the MIG implementation at the Municipality. These meetings provide a key forum where municipalities account on their MIG progress and where sector departments like the Department of Water Affairs; Department of Environmental Affairs and Development Planning; Department of Human Settlements and Department of Cooperative Governance is present to support municipalities to resolve problematic issues.

2.7.2 Water and Wastewater Management

A. Blue Drop (Source: Blue Drop Report: 2012)

The municipality achieved a blue drop score of 94.91% which is a good achievement and places them 11 th in the Western Cape. The average Blue Drop score for the municipality improved from 92.01% in 2011 to 94.91% in 2012 which is commendable. The water treatment plant in the Beaufort West municipal area received blue drop status. Blue drop scores, design capacity, utilisation and drinking water quality compliance of the 3 water treatment plants can be seen in the following table:

Plant Blue Drop System Utilisation Drinking water Score (%) Design (%) quality Capacity compliance (%) (Ml/day) Beaufort West 96.27 12.4 36.29 100 86.43 4.5 6.30 100 74.45 0.43 41.86 62

Key Findings

Beaufort West Municipality has a team which is fully committed ensuring compliance regarding the Blue Drop scoring. The management of the WTP at Murraysburg was moved over from the Central Karoo District Municipality (CKDM) during 2012 to Beaufort West Municipality and the Blue Drop assessment was overlooked during this year.

It should be noted that all the plants are operating substantially below their design capacity and upgrading will not be necessary in the near future.

Recommendations

Although the Municipality achieved a good Blue Drop score for the Beaufort West and Merweville plants, Nelspoort (although quite small) will need some attention. The WTP at Murraysburg (plant received from the CKDM), which achieved the very low Blue Drop score of 11.5% during 2011, will need special attention in future.

B. Green Drop (Source: Green Drop Report: 2011)

The following information is obtained from the Green Drop assessments conducted by the Department of Water Affairs:

The Municipality achieved an average Green Drop score in 2011 of 89.5% based on the assessments conducted at the water treatment plants at Beaufort West, Merweville and Nelspoort. The Beaufort West system obtained a Green Drop status. Green drop scores, design capacity, utilisation and waste water quality compliance of the 3 waste water treatment plants can be seen in the following table:

Plant Green Drop System Utilisation (%) Wastewater quality Score (%) Design compliance (%) Capacity(M l/day) Beaufort West 90.70 4.6 68.6 88 Merweville 58.60 0.170 72.9 20 Nelspoort 87.90 0.1 146.0 100

Key Findings

From the table above it is follows that the Nelspoort plant is over utilised. Consultants have been appointed to do planning and designs for this plant.

Recommendations

The management of the WWTP at Murraysburg, which received a Green Drop score of 57.4% during 2011, has been handed over to Beaufort West Municipality and will need some attention in future.

2.7.3 Technical Institutional Leadership (Source: Beaufort West Municipality)

The status of Technical posts at the Municipality is as follows: Post Filled/Vacant Comments Technical Director Filled Head: Water, WWT & parks Filled Person has a technical diploma Head: Roads, SW & sewer/water Filled No qualifications maintenance Head: Solid waste Filled MIG PMU Manager Function executed by Director Water and WWTP Technical 9 out 10 posts Supervisors & Operators filled

Key Findings

Beaufort West is a relative small municipality with an essential component of technical people. All their essential posts are filled except for one operator post.

Recommendations

The Municipality should arrange necessary training for the Head: Roads, SW & sewer/water maintenance to receive the necessary qualification and fill their one operator post.

2.7.4 Level of Capital Expenditure

(Source: Provincial Treasury - Table C5 Quarterly Budget Statement for 2011/12)

Original Adjustment Expenditure (%) variance Budget Budget Variance (up (up to June (R 000’s) (R 000’s) to June 2012) 2012) Total Budget 53 443 53 443 (16 653) (31.16) Trading Services (Total) 26 684 26 684 (9 871) (36.99) Electricity 8 469 8 469 3 701 43.71 Water 17 240 17 240 (12 937) (75.04) Wastewater Management 866 866 (620) (71.62) Waste Management 109 109 (16) (14.43)

Key Findings

The above table indicates that the original capital budget was R53,443m with an adjusted budget of also R53,443m. The majority amount of R26,684m of the capital budget is allocated to the Trading Services. Up to June 2012 an under expenditure of R16,653m (31,16%) occurred. The main reason for under expenditure is the fact that R14m RBIG to be spread over 3 years was erroneously shown in the one 2011/12 Financial Year.

Recommendations

Capital expenditure to be monitored.

2.7.5 Repairs and Maintenance (Source: 2010/11 Annual report)

According to the 2011 Annual Financial Statements the cost of the PPE and the infrastructure was R3110 million and R2045 million respectively. The repairs and maintenance expenditure was R38,030 million during 2010/11 and R2,045 million during 2009/10 respectively. The repairs and maintenance expenditure equates to 1,2% of the PPE cost which is lower than 2% guideline.

Key Findings

The repairs and maintenance expenditure is too low.

Recommendation

The municipality should spent more on repairs and maintenance.

Repairs and maintenance as % of total OPEX can be seen in the following table (as reflected in the Annual Financial Statements):

Description 2007/08 2008/09 2009/10 2010/11 (R’000) (R’000) (R’000) (R’000) Total Operating Expenditure 113 178 140 431 139 470 173 827 Repairs & Maintenance 9 639 11 533 10 570 14 695 % of total Opex 8.5 8.2 7.6 8.5

Key Findings

According to the Annual Financial Statements for 2010/11, the cost value of the PPE is R287,634 million. The cost of repairs & maintenance was R10,570m in 2010 and R14,695m in 2011. These amounts equate to 5% during 2011 of cost value which is sufficient according to the guide if the cost value reflects the replacement value.

From the table above it is good to see that the amount for repairs and maintenance has increased over the last 4 years.

Recommendations

According to the Municipality’s Technical Department, the repairs and maintenance should be much higher. The reason for the low cost of repairs and maintenance should be investigated.

2.7.6 Non-revenue water (Source: 2010/11 Annual report)

Key Findings

The 2011 Financial Statements of the Annual report states that 25% (optimistic) water was unaccounted for during 2009/10 and no improvement could be measured during 2010/11. The DWA Water Savings & NRW Reduction document states that the non-revenue water for the Municipality during 2012 was 40%.

Funds have been received from DWA and a consultant has been appointed to do a study. MIG funds have also been approved and spent on water pressure reduction in Beaufort West as well as the installations of water meters.

Recommendation

Monitor the effect of the measures currently been installed. The Municipality should proceed with the installation of pressure reducing valves.

2.7.7 Project Finance (Source: As indicated below)

The following 4 prioritised projects as listed in the Beaufort West Master Plan, as per the CIP Bulk water & sanitation report by BKS dated 10 Feb 2011, has been funded: B/West: Long term bulk water provision – R60m (only partially funded) Merweville: WDMC project – R800 000 (partially for study) Merweville: New 0.5Ml reservoir – R1,4m (partially for study) WDMC project (UAW) – R1,5m

The following projects have not received funding to go ahead:

Nelspoort: Borehole development – R5m Nelspoort: new 500Kl/day WTW – R5m (Will receive MIG funds in 2013/14) Nelspoort: Clean oxidation ponds & correct operation – R1,2m Nelspoort: New (additional) oxidation pond at WWTW – R3m

The following projects are receiving RBIG funding from the Department of Water Affairs:

Beaufort West: Augmentation of the existing water resources in Beaufort West with new groundwater resources. – R1,9m in 2012/13 and R2,5m in 2013/14. (See item (i) above).

2.8 District and Local Performance Monitoring

Total number of: Households Indigent Households 10547 4643 Total number of households with access to each basic service: Water Electricity Sanitation Refuse Removal 10547 10547 10547 10547

Total number of households receiving each Free Basic Service: FBS Water FBS Electricity FBS Sanitation FBS Refuse Removal 4643 4643 3952 1748 General Comments for clarification or additional information such as Only Indigent households qualify for free basic services. Indigent subsidy rewarded in a glyding scale accordingly income for free basic services for Beaufort West, Nelspoort and Merweville: Income Income R 0 - R 200 qualify for all free basic services. Income Income R 200 - R 1140 qualify for free basic services on water, electricity and partly sanitation

Income Income R 1141 - R 2280 qualify for free basic services on water and

Beaufort West Municipality renders both basic and free basic services. The municipality has a total number of 10 547 households which all have access to basic water, basic electricity, basic sanitation and basic refuse removal. This municipality has an Indigent Policy and Indigent Register. The register is updated on a monthly basis and lists 4 643 indigent households of which; 4 643 households have access to free basic water and electricity; 3 952 households have access to free basic sanitation and 1 748 households have access to free basic refuse removal.

Municipality: BEAUFORT WEST (MURRAYSBURG ) Total number of: Indigent Households Households 1675 739 Total number of households with access to each basic service: Water Electricity Sanitation Refuse Removal 1675 1675 1675 1675 Total number of households receiving each Free Basic Service: FBS FBS Refuse FBS Water FBS Electricity Sanitation Removal 1675 1675 657 331 General Comments for clarification or additional information such as additional services provided: Only households qualify for free water and electricity services. Indigent subsidy rewarded in a gliding scale accordingly income for free basic services for Murraysburg regarding refuse and sanitation. Income R 0 - R 200 additionally qualify for free basic services on sanitation and refuse Income R 200 - R 1140 additionally qualify for free basic services o n sanitation

Murraysburg is a former District Management Area of Central Karoo District. This town has been incorporated within Beaufort West local municipality and its households receive all municipal services from this municipality.

Beaufort West Municipality renders both basic and free basic services in Murraysburg. The town has a total number of 1 675 households which all have access to basic water, basic electricity, basic sanitation and basic refuse removal.

The municipal register lists 739 indigent households for Murraysburg of which; 1 675 households have access to free basic water and electricity; 657 households have access to free basic sanitation and 331 households have access to free basic refuse removal.

2.9 Service Delivery Integration

Thusong Centres

The Thusong Plan for the Beaufort West Municipality as indicated by the Thusong Accessibility Analysis is as follows:

Beaufort West Thusong Plan

Beaufort West Thusong Plan

Beneficiaries reached Town Thusong Service within 25km

Beaufort West Centre 29 467

Merweville Extension 1 549

Murraysburg Satellite (changed) 4 718

Nelspoort Extension 1 257

However, based on available resources between the three (3) spheres of government the Thusong Programme Plan 2012/ 13 is illustrated in table below:

Beaufort West Thusong Implementation Plan for 2012/13

Town Thusong Service Date

Beaufort West Centre All year round

Merweville Extension To be confirmed

Murraysburg Satellite (changed) All year round

Nelspoort Extension To be confirmed

The Thusong Service Centres is managed by the Local Municipality and the municipality has appointed dedicated Thusong Service Centre Managers. The Local Municipality should be responsible for the implementation of the Thusong Programme broadly. The key anchor departments namely Department of Home Affairs, SASSA, Labour and Social Development and the Local municipality are rendering services at the Thusong Service Centres. The table below indicates the service offering at the Thusong Service Centre, status of lease agreements and rental revenue generated. The information contained in the table below has been verified by the Thusong Service Centre manager during the month of July 2012.

Status of lease agreements within the Beaufort West Thusong Service Centre

Space Rate Per Update on Monthly Annual Tenants Allocation/ Square lease Rental Rental Frequency metre agreement

PERMANENT OFFICE SPACE

South African Social 53 R 43.09 R 2 283.87 R 27 406.44 Concluded Security Agency (SASSA) Reviewing Department of Home 161.84 R 59.08 R 9 561.11 R 114 733.32 lease Affairs (DHA) agreement

Radio Gamkaland 95 R 30.00 R 2 850.00 R 34 200.00 Concluded

Small Enterprise Development Agency 63 R 35.00 R 2 205.00 R 26 460.00 Concluded (SEDA) Beaufort West Advice and Development 33 R 16.06 R 530.00 R 6 360.00 Concluded Centre Government Communications and 35 R 57.29 R 2 005.00 R 24 060.00 Concluded Information System (GCIS) Municipal Offices 104 No rental R 0.00 R 0.00 None

Monthly and yearly rental income R 19 434.98 R 233 219.76

TEMPORARY OFFICE SPACE

Department of Health; Twice per No rental distribution of medication month

Projected total monthly and yearly rental income R 19 434.98 R 233 219.76

Status of lease agreements within the Murraysburg Satellite Thusong Service Centre

Rate Space Per Update on Allocation/ Square Monthly Annual lease Tenants Frequency metre Rental Rental agreement

PERMANENT OFFICE SPACE South African Social Security 1 office R 1 600,00 R 19 200,00 In process Agency (SASSA) 3 offices Department of Social (R800,00 per R 2 400,00 R 28 800,00 In process Development (DSD) Office) Department of the Premier: Cape 1 centre R 500,00 R 6 000,00 In process Access Project Department of Local 2 offices Government: Community (R800,00 per R 1 600,00 R 19 200,00 In process Development Workers (CDW's) Office) Department of Rural Development and Land Reform 1 office R 800,00 R 9 600,00 In process (DRD&LR) Government Communications 1 office R 800,00 R 9 600,00 In process and Information System (GCIS)

NGO: ANEX- Child Trafficing 1 office R 600,00 R 7 200,00 In process

NGO: Home Base Care 1 office R 600,00 R 7 200,00 In process

NGO: Murraysburg AIDS Action 1 office R 1 200,00 R 14 400,00 In process Group (MAAG)

Monthly and yearly rental income R 10 100,00 R 121 200,00 TEMORARY OFFICE SPACE

Department of Home Affairs Once per No rental (DHA) week

Once per Department of Labour (DoL) No rental week

Projected monthly and yearly rental income R 10 100.00 R 121 200.00

The Department of Local Government recommends that the conclusion of lease agreements be prioritised to ensure the Thusong Service Centre is financially viable. A key recommendation is that the municipality budgets for the Thusong Programme holistically, including the outreach components (i.e. Thusong Mobiles and Thusong Extensions). In order to ensure that a 100% of the municipal population has access to the Thusong Services it is critical that the municipality plans and budgets accordingly. Furthermore, the municipality has submitted the Thusong Service Centre Business Plans for 2012/13. The municipality has submitted the Thusong Service Centre Business plan for 2012/13, as a prerequisite for the allocation of operational funding from the Department of Local Government.

Thusong Mobiles

No Thusong Mobiles took place in Central Karoo during the first quarter. Mobiles and extensions are being planned for the third quarter.

2.10 Community Development Workers

2.10.1 Number of CDW’s deployed in the Municipality

There are currently 11 CDW‘s deployed in the Municipality, of which 6 are accommodated in the Karoo Resource Centre, 2 CDW’s at the Municipal building in Nelspoort and the remaining 3 CDW’s in the Murraysburg Thusong Centre. The Beaufort West office is fully resourced and has sufficient space; however, the space in the Murraysburg Thusong Centre is insufficient in terms of client services / consultation room.

2.10.2 Operational Expenditure report on CDW Grant

In terms of the Operational Expenditure CDW Grant, the complete bi-annual expenditure report (Jul-Dec 2011) was submitted to the provincial office. The current funds are being utilized for operational purposes. The Bi- Annual report (Jan – June 2012) and Annual report for 2011/12 will be submitted before end July 2012 to Provincial offices

2.10.3 CDW Socio Economic Project and ward based support linked to IDP, LED projects.

CDWS with the assistance of the National Rural Youth Service Corps (NARYSEC) identified and supported food gardens at the A.H. Barnard Primary School and H.M. Dlikidla Primary School. The Department of Agriculture provided the schools with seeds and the local municipality provides water tanks. The food gardens will support the feeding scheme of the schools. CDWS and NARYSEC monitored the food gardens.

CDWS of Beaufort West are currently assisting the Department of Agriculture with identifying beneficiaries for backyard food gardens. The Department will sponsor the beneficiaries with seeds and implements, whilst CDWS will assist with the rolling-out the project.

CDWS of Nelspoort supported the CONCOR Road Project (upgrading of National Road on the ), with the compilation of a database of unemployed people as well as available skills in the community.

2.10.4 Joint activities with the Municipality supported by CDW’s

CDWS supported the Municipality with the roll-out of the External Communications survey in the Beaufort West Municipal area on 5- 6 June 2012.

CDWS of Beaufort West assisted the local Municipality with the application for indigent subsidy (30 April –18 May 2012).

CDWS of Beaufort West assisted the local Municipality with distribution of pamphlets for Community Meeting which took place on the 17 June 2012

CDWS of Beaufort West attended a joint planning meeting with the Ward Committee, Mayor, Speaker, Councilors and Directors of the local municipality held at the Kwa- Mandlenkosi Community Hall on the 19 June 2012.

CDWS of Nelspoort attended Housing Meeting with the Municipality on the 11 June 2012.

2.10.5 Case referrals to government services

182 Cases were referred to relevant government departments

Case referrals relate to ID documents, Indigent grants, Housing, Fire Disaster, Domestic Violence, Water Leakage, Youth, Labour, Justice, Eviction, Electricity, Provident Fund, Tax Clearance, Employment Issue, Child Problems, Enquiry on Provident Fund, Municipal Account, Pension Fund, UIF, Policy Enquiry, Maintenance Money, Disability Review, etc.

RECOMMENDATIONS

The Municipality must speed up the installation of a direct telephone and fax line for the Murraysburg CDW Office. The current arrangement of the usage of fax and telephone facilities causes a great challenge in terms contact ability of staff members.

2.11 Disaster Management Fire Services

Does the municipality have a SANS 10090:2003 fire service?

Beaufort West Municipal Fire Brigade

The Beaufort West Municipal Fire Brigade Services is currently not SANS 10090:2003 compliant. The Fire Service does not have a Chief Fire Officer as contemplated in the Fire Brigade Services act.

The Fire Service does not have a Hazardous Materials Response capability.

The Fire Service does not have a communications network.