Asia Green Energy Public Company Limited Corporate Social Responsibility Report 2014
Content
02 02 02 Overall Policy Corporate Social Corporate Social Responsibility Policy Responsibility Activities 03 04 05 Committee and working Stakeholder Business operation with team of Corporate justice Social Responsibility 05 08 08 Action for Respect for Responsibility to anti-corruption human rights and customers justice for labor 08 10 11 Community and Caring for Implementation Measures society development the Environment for Environmentally- Protected Plants
12 13 14 Educational activities Cultures and tradition Professional supporting promoting activities activities
14 15 16 Buddhism activities Public good and Environmental activities service activities 17 Awards for social responsibility
Corporate Social Responsibility
The Company adheres to the business operation under the principles of Good Corporate Governance and good ethics
along with true responsibility for environment and society.
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Corporate Social Responsibility
Since 2004, it has been more than ten years that the company has been found and operated the business by considering economics, society, and environment. We believe that business will be sustainable in sustainable society and environment that are developed. With this principle, we aim to operate the business by caring stakeholders, economics, society, and environment with fairness, ethics, and morality. Good Corporate Governance is a tool to direct the business with transparency, honesty, and directness by considering negative effects to stakeholders, economics, society, and environment. We are willing to change and fix such issues to reduce the effect. Moreover, the company operates and has CSR in process and CSR after process activity in which the goal is that all the activities will be campaign toward the responsibility for society and environment. The ultimate goal is for steady development and for gaining trust and respect from stakeholders. All of these contribute to the success of the company. The company also builds a good conscious mind for responsibility policy to society and environment as the main policy to operate business for all employees that will follow.
Overall Policy The company adheres to the business operation under the principles of Good Corporate Governance and good ethics along with true responsibility for environment and society. The company has determined the protocols of good performance according to the principles of the Stock Exchange of Thailand. The company operates the business by considering the effect to the stakeholders from within and outside the organization ranging from shareholders, employees, customers, community, and overall society. This is to reach the expectation from the stakeholders, leading to the sustainable business growth.
Corporate Social Responsibility Policy Asia Green Energy Public Company Limited operates on categorizing the size of clean coal (bituminous) and intends to operate with responsibility to all aspects that are caused from the business of the organization. We adhere to the principles of transparent business, ethics, respects for human rights, and benefits for stakeholders. We relentlessly separate coals with efficiency, safety, responsibility for community and environment by strictly following the regulation and other related rules or other international rules. We intend to develop and modify in order to build the foundation of sustainable and steady responsibility to society.
Corporate Social Responsibility Activities The company realizes the importance of sustainable development in every sector of the society including conservation of natural resources and the environment, and the creation of public benefits as a whole. The company s corporate social responsibility activities include: 1) Practice the principle of social responsibility as a part of the functions by formulating the corporate social responsibility policy that focuses on development and promotes 4 main aspects, namely education, traditions, good occupations, and public benefits. 2) Implement in a participatory manner in Corporate Social Responsibility (CSR) projects that are jointly carried out with institutions or agencies that are the center of the community and society such as government agencies and the private sector, schools, temples, hospitals, community clubs, etc. 3) Implement the activities and give importance to the aspects regarding work safety and the management of the environment that does not affect the community, society and environment. 4) Create consciousness in the corporate social responsibility to employees by letting them participate in projects or activities.
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Committee and working team of Corporate Social Responsibility The company realizes the importance of responsibility to society, community, and environment. The company thus set up a committee and a working team of corporate social responsibility to operate the work of corporate social responsibility (CSR) with efficiency and steady development.
The committee and the working team of corporate social responsibility (CSR) have the following duties. 1) Announce the policy of corporate social responsibility that agrees with the company policy. 2) Communicate with all employees in all levels, business partners, investors, and related persons to acknowledge and understand the social responsibility. 3) Determine proper planning that agrees with the business strategies. It should reach the key performance index of corporate social responsibility and support the key performance index of the work. 4) Propose the budget, follow up on the outcome, and all report of the operation with social responsibility from various sectors and departments. It also requires the evaluation of budget and plan for maximum efficiency. 5) Issue regulation, order, or announcement about social responsibility of the company. 6) Investigate to understand the problems, advise, and solve the problems according the standard of corporate social responsibility. 7) Support for exchanging of ideas, knowledge, success, and experiences of corporate social responsibility (CSR) among inside and outside units. 8) Consider in changing or appointing staffs and committee of corporate social responsibility in department level. 9) Have a meeting of the committee and the outcome of corporate social responsibility for at least once a month.
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Stakeholder
Stakeholders Protocols and Strategies Employees Determine policy for personnel development in order to increase knowledge and potential of the employees. There also requires the performance with human right respect and treating labor with justice. Shareholders Treat shareholders with transparency, justice, and fairness with basic rights. Customers Deliver quality products and standard service. They also aim to develop products to respond to what the customers need. Partners Follow rules and contract with justice, transparency, and trading conditions. Competitors Follow the frame of fair competition and avoid illegal methods to destroy the trading competitors. Creditors Strictly follow the contracts, the agreements, and conditions for creditors. Community Determine the protocols in preventing harm to the community where the company and society and support the social development activities. Environment Support the environment preservation and efficient resource usage.
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Guideline for Corporate Social Responsibility The company operates the business and its subsidiary with responsibility for society, environment, and stakeholders by relying on the following principles. 1) Business operation with justice The company realizes the business operation with justice since the company is convinced that operating business with justice lead to trust from stakeholders and will result in sustainable development and growth. The company avoids any operation that might cause conflicts, promotes free trade competition, does not promote any violation of intellectual property or copyright, and lastly promotes to employees in all levels the importance of anti corruption and all forms of bribery.
2) Action for anti corruption The definition according to the anti corruption policy Corruption refers to bribery in any forms such as offering, promises, giving, warrants, request for assets or money or other benefits that are not suitable for government officers, government organization, private organization, in both direct and indirect fashions so that such officer will act or neglect duties in order to receive or keep such business. This expands to the business introduction to the company. This also includes the act to obtain or keep other improper business benefits except obtained from law, rules, announcement, regulations, traditions, or cultures. Asia Green Energy Public Company Limited (AGE) expresses the intention for all employees to realize that the sustainable and steady success of business operation depends on the trust from the customers, shareholders, stakeholders, and public to the company and the honesty in business operation. Hence, the Board has determined Anti Corruption Policy by determining roles and responsibilities and guidelines for all level employees to follow to prevent any confusion and misunderstanding of honesty of the employees of the company. Also, the company has determined the channel for appealing and has the process with swift response by hoping that all employees will cooperate in the case of suspect activities that might violate the Anti Corruption Policy and good ethics of the company. The company will equally listen to all requests and appeals and provide justice to all sectors.
Roles and responsibilities 1) The Board has a role and responsibility to determine the policy and control the system to support anti corruption with efficiency so that the Management have realized the importance of anti corruption and indoctrinated as the culture of the organization. 2) The Audit Committee has a role and responsibility to audit the financial statement and balances, internal control systems, internal investigating system, and risk management system to follow the international standard, to be strictly suitable, to be updated, and to be efficient. 3) The Managing Director and the executive has a role and responsibility to determine the system and to promote and support the Anti Corruption Policy in order to send the message to the employees and associated staffs. This also includes assessing suitability of systems and protocols to agree with changing of the business, rules, regulations, and legal issues. 4) The Director of the office of the managing director has a role and responsibility in examining and assessing work accurately according to the policies, guidelines, operation, regulations, and laws from the administrative office to ensure that the control system is proper and sufficient for anti corruption and report to the Audit Committee.
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The process in risk evaluation from corruption The company determines to have the system for risk evaluation by indicating the event or the opportunity that corruption might occur such as giving or receiving bribe, donation, business relation, and purchasing. The system considers all aspects of corruption in such false financial statement, asset losing, corruption, management override of internal controls, modification of critical information, and unjustified receive or spending of assets. The system also has to evaluate the chance for the corruption to occur and its severity from both internal and external factors. Moreover, it has to determine the proper anti corruption policy with assessable risk and follow up the outcome evaluation.
Guidelines for governing and controlling to prevent and investigate the risk from corruption The company has determined guidelines for governing and controlling to prevent and investigate the risk from corruption as the followings. 1) The Board, Managements, and the employees in all levels must strictly the anti corruption policy by not joining any corruption matter both directly and indirectly. 2) The employees do not ignore or neglect when the action of corruption is found. They must notify their senior or the associated officers and collaborate in finding the truth. If there is any question, please consult the senior or the associated officer or the officer who is responsibility with anti corruption via pre determined channels. 3) The company will give justice and protection to the employee who is refused to notify about the corruption by using the protocols for protection of requester or to the person who collaborates in the report of corruption. 4) The person who commits corruption violates the anti corruption policy for the company and will be punished according to the rules. He or she might face charges if that act is against the federal laws. 5) The company realizes the importance in distributing and providing knowledge and understanding to all staffs associated with the company and affected by this anti corruption policy. 6) The company intends to build and preserve the culture inside the organization by adhering that corruption is unacceptable in transactions with both public and private sectors.
Guideline and process 1) The anti corruption policy covers the process for human resource management, job recruitment, promotion, training, performance evaluation, and compensation. All senior levels must communicate to understand with the employees to control all performance and responsibility with efficiency. 2) All action for the anti corruption policy must follow the guideline in the manual of company ethics, policy and guideline for stakeholders. This includes the regulations, company work guideline, and other guideline that will be determined in the future.
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3) For clarity in operation with the high risk matter with corruption, the Board, Managements, and the employees must treat the following matter carefully. • Gifts, welcome party, and expense for gifts must follow the rules stated in the company ethics. • Donation for charity or supporting donation must be transparent and legal. It has to be ensured that donation or supporting money will not be used as bribery. • Business relation and purchasing with the public sector must not involve bribery in all transactions. All operation of the company and the contacting to the government must be honest and follow all associated rules.
Guideline in following up and evaluating the anti corruption policy The company determines to have guideline for following up and evaluating the anti corruption policy. 1) Determine to have internal audit team to audit the internal control system, risk management, operation management, and continuous suggestion by investigating from the annual plan that is approved by the Audit Committee. The internal audit team must be responsibility in testing and evaluating risk from corruption in order to efficiently apply the protocol for anti corruption. The team needs to evaluate and modify the anti corruption policy frequently by presenting the risk evaluation to the Audit Committee and by reporting to the Board, respectively. 2) The company determines Managements and the employees to evaluate themselves every year about the practices of the good corporate governance, business ethics, company ethics, the anti corruption policy, guideline for preventing corruption action, and ethics for employees. 3) If the investigation reveals that the data or the appeal show the matter of corruption that has significance to financial status and overall outcome of the company, violation of ethics, illegal action, guideline for corruption preventing, financial statement, internal control system, the Audit Committee will report to the Board to solve such issues within the proper time frame.
The promotion of the anti corruption policy In order for all employees to receive the anti corruption policy, Punishment the Board determines to promote and distribute the policy as the Any person who violates laws, regulations, followings. various policies, and other company rules 1) To distribute the anti corruption policy via communication will be punished and disciplined by consider channel of the company such as intranet system of company ing from intention, environment, outcome, website, annual information form (56 1), and annual report participation in investigation, and action that (56 2) person will take to avoid the same mistake, 2) To have a training of the anti corruption policy to new that person will be disciplined ranging from employees warning to dismissal. 3) To evaluate the anti corruption policy every year
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3) Respect for human rights and justice for labor The Board realizes that respect for human rights is the foundation for human resource development, which leads to the increase in value of the business. All employees has a right and freedom to work in a clean and safe workplace, with good hygiene, without all forms of suppression or harassment, with fair employment, and without forcing involuntarily child labor. We promote the employees to show their potential and value in them to be a part of organization development to continuous and steady growth. Hence, the Board determines the policy for all management and employees to follow in all issues including justice application and sincerity in management of fare, benefits, and interest. The company sets up benefit funds to promote saving so that the employees will have some retirement money. Moreover, the company has the process of submitting a clue and proper appeal for the employees that are unfairly treated. The process is also confidential. The company insists in fair compensation to the employees including allowance, benefits, and other forms of compensation that are related to the value increasing for the long term shareholders. The company also manages personnel with justice along with increasing opportunities of the employees in consistent and equal knowledge learning and full competency development. In summary, the company always promotes knowledge learning and potential development of the employees (the details of employee development can be found in the topic of operation structure, sub topic personnel).
4) Responsibility to customers The company intends to search and distribute quality products with standard, to examine the quality of the products that can be certified and respond to the demand of the customers, to deliver the products on time, to provide services before and after the sell, to realize the importance of contracts, agreement, and conditions with justice, honesty, and fairness, to give knowledge and information required to make a decision, and to keep the information of the customers as confidential.
5) Community and society development The company realizes the importance of the strength of the community and society. Steady development plays a role in building up the growth of the company. Thus, the company has the policy to determine the regulations on preventing effects to the community where the company is located and to include the participation and the supporting the activities in all levels such as government, local organization, and community. The company has developed the community under the principle of CSR DIW of Department of Industrial Works, which is the project to promote all sizes and levels of industry to operate under the standard of the Department of Industrial Works. The issues are the responsibilities of industry operators to society, networking for quality social activities, exchanging ideas, experiences, and expertise for steady development. The company has the activities to support the community as the followings. • Educational activities • Cultures and tradition promoting activities • Professional supporting activities • Public good and service activities • Buddhism activities
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