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[Slide 1] Hello and Welcome to Low-Cost, DIY, and Community-Based Approaches to Audiovisual Digitization

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[Slide 1] Hello and Welcome to Low-Cost, DIY, and Community-Based Approaches to Audiovisual Digitization [Slide 1] Hello and welcome to Low-Cost, DIY, and Community-Based Approaches to Audiovisual Digitization. This is the second of two webinars in the Strategies for Audiovisual Digitization Projects series, which was created by the Council on Library and Information Resources and is graciously hosted by the Digital Library Federation. I am your moderator for today, my name is Brooke Sansosti and I am the Digitization and Special Projects Lead at Carnegie Library of Pittsburgh. Now, let me introduce our four presenters: • Lauren Algee Lauren Algee is Digital Curation Librarian for DC Public Libraries, Special Collections where she manages creation, preservation, and access for digital local history collections. She proposed and supervised the National Digital Stewardship Residency project that created the DCPL Memory Lab and works on the DC Punk Archive team. Lauren holds a M.I.S. from the University of Texas at Austin. • Rachel Mattson Rachel Mattson is an archivist and historian from Brooklyn, NY. She works as the Manager of Digital Projects in the Archives of La MaMa Experimental Theatre Club. She is also a core member of the XFR Collective and the lead organizer of the Digital Library Federation's new interest group on Government Records Transparency and Accountability. She holds a PhD in U.S. History from NYU (2004) and an MLIS from the University of Illinois, Urbana-Champaign (2014). • Dorothea Salo Dorothea Salo is a Faculty Associate in the Information School at the University of Wisconsin at Madison, where she teaches digital curation, metadata, database design, and linked data. She holds an MA in Library and Information Studies and another in Spanish from UW-Madison. • Pamela Vadakan Pamela Vadakan has managed the California Audiovisual Preservation Project since it's inception in 2010. She also teaches audiovisual preservation workshops and assesses archival collections for a variety of institutions across California for the California Preservation Program. She has a Masters in Moving Image Archiving and Preservation from New York University. [Slide 2] We all know why we want to digitize our cultural heritage materials. Our motivator may be long term preservation or a focus on access, but what we may not know or have are the specialized training and associated resources needed for success. This webinar is a step towards removing the cost and capacity barriers you may encounter in your work. Experts in the field are here to share their knowledge of low cost and DIY solutions to assist in planning your digitization and community service efforts. [Slide 3] The webinar will begin with a series of lightning talks in which the speakers will describe their work. [Slide 4] Following that, we’ll have a moderated discussion, directed partly by community input; and we would like to thank everyone who filled out the online survey that was attached to the announcement. [Slide 5] Finally, we will have a Question and Answer session. Feel free to type your questions into the chat box at any point during the presentation. We’ll copy them into a separate box for the presenters to answer during the Q&A time. Let's dive right into the lightning talks. I’ll pass things over first to Lauren Algee. [Slide 6] Hello, everyone. As mentioned, I am the Digital Curation Librarian at DCPL. [Slide 7] As soon as I started my position at DCPL I started hearing about public demand for digitization services; however, we wanted to do more than just provide scanners and such to the public. We decided a partnership between Special Collections and DCPL Labs (Makerspaces) would be the best strategy. DCPL Labs already does a lot of digital literacy training with the public. We applied for and got a Digital Stewardship Resident. Jaime Mears did an incredible job with us in just under a year. You can check out her blog which is linked here. She started doing research and couldn’t find any other digital libraries that provided both digital equipment and digital migration for the public. So we made that our goal. Over the year she conducted literature review, equipment selection, workflow and equipment testing, public outreach, class development, and finally launched and evaluated the lab. Let’s take a look at the lab first. [Slide 8] This slide shows you all the formats we transfer. As you can see, we are very AV heavy. The lab opened at our central branch in February 2016 and it just moved to our northeast branch in April due to a renovation. It’s two digitization stations that are booked through an online reservation system. Within a month of opening it was booked two months in advance. There are 3 hour sessions for AV transfer and 1 hour sessions for scanning. There are weekly 1 hour drop ins in which people can stop by and get comfortable with the equipment and ask questions. That’s very important since it’s a DIY lab; people need to be able to follow instructions and take themselves through very detailed workflows. The Memory Lab is part of another computer lab at the library so there isn’t a lot of room for handholding. It is managed by branch staff at that library in coordination with the lab staff. The VHS and scanner are our most used technologies. Anecdotally, our biggest users are retirees, creative folks, and stay at home parents. [Slide 9] How do we make this work? The most important things are resources. We have a libguide and “DIY” of course means that you need to have very detailed instructions. This includes all of our very detailed workflows, as well as broader information that gives people context for what they are doing (best practices, classes we offer, resources for physical preservation and digital, links to free and open source tools, notes for how to build your own lab at home). [Slide 10] There was some difficulty in weighing archival best practices against public needs in terms of file quality and encoding. We came down on really trying to build preservation into digitization at every step. That includes recommended file formats and building in metadata steps in our workflows, file naming best practices. We can only do so much before they walk out the door. And this is where our programs and classes come in. [Slide 11] We offer three classes regularly that are repeated throughout our system: Digital Preservation 101, Digital Estate Planning, and Digital Archiving and Social Media. Jaime developed and tested these classes and staff were trained to offer these. They teach critical thinking rather than specific tools. It’s more about how to evaluate software and social media and storage platforms to meet long term needs. We also offer other events that get the public interested and involved: DC Zinefest, Home Video Day, and Preservation Workshops. [Slide 12] How do we keep the lab moving? It’s all about staffing and sustainability. Lab staff are the ones who manage appointments, troubleshoot the equipment, and teach the classes. There’s also a working group that includes special collections staff, lab staff, and now staff from the branch where the lab is located. As part of the DCPL development program we offer a class in digital preservation to get staff knowledgeable about it. When they complete it they take the knowledge back to their branch and do a program or offer a class in digital preservation. This bring the lab out of its central location and into each branch. [Slide 13] We are continuing to grow and we plan to bring parts of the lab to another DC branch before the end of the year. We also are planning to make a mobile lab truck. We are going national thanks to an IMLS National Leadership Grant. [Slide 14, Slide 15] The XFR Collective is a community-oriented, autonomous, non-profit organization that offers low-cost audiovisual digitization, preservation, and access services primarily to artists and grassroots organizations. We also foster a horizontal mentoring model for emerging archivists, and we engage in a broad-range of education and outreach partnerships. [Slide 16] At the core of the XFR Collective’s mission is lowering the barriers to audiovisual media preservation, especially with regard to material that documents the lives and work of people from marginalized communities - and especially for materials that haven’t been (and may never be) acquired by a collecting institution. [Slide 17] When it was first established, in 2013, XFR Collective focused exclusively on offering very low- cost, preservation-level video digitization services for artists and small organizations. For a very small fee, partners could get six analog videotapes transferred. All transfers were performed by Collective members using the equipment had been assembled and was maintained in the home of one of the collective’s members. We had then, and still have, the capacity to transfer a diversity of video and audio formats – including Umatic, VHS, Hi-8, and Beta. [Slide 18] We developed a set of preservation-oriented workflows for our transfers using a wide range of standard calibration equipment and a combination of open-source and proprietary software platforms. We digitize to the 10-bit Uncompressed video file format, and whenever possible we upload these files to the Internet Archive. Although this partner-based service-model still comprises the core of our work, in the past few years we have also begun to expand our mission to encompass a parallel focus on education and reproducibility. [Slide 19] We have: · built pop-up video digitization stations and performed transfers in local community spaces; · lent equipment to community organizations who wish to conduct in-house digitization projects; [Slide 20] · conducted workshops for grassroots groups such as the Asian American Oral History Collective who need help managing their mission-critical born-digital video and audio files; [Slide 21] And we recently entered into a partnership with the Metropolitan New York Library Council (METRO) to design and build an AV transfer station for their new educational studio.
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