Exceptional Events by Edwina We Make Your Dreams Come True

EXCEPTIONAL

EVENTS

EDWINA

Table of Contents

Titles Pages

Welcome……………………………………………………………………………. 2 About Me (short essay)...... 3-4 Bridal Profile Questionnaire………………………………………………………….. 5-13 Services Menu…………………………………………………………………………………. 14-15 Sample Wedding Planner Packages………………………………………………….. 16-17 Shower Party themes and Ideas…………………………………………………………. 18-30 Seasonal Wedding Designs………………………………………………………………….. 31-33 Destination Weddings…………………………………………………………………………… 34 Additional Revenue Streams……………………………………………………………………. 35 Day of Service Contract…………………………………………………………………………….36-38 Payment Schedule………………………………………………………………………………………39 Cancellation Policy…………………………………………………………………………………….. 39 Marriage License Requirements………………………………………………………………….40-44 Civil Ceremony Data Sheet……………………………………………………………………………45-46 Wedding Party Checklist……………………………………………………………………………… 47-53 Client Question to Wedding Planner……………………………………………………………… 54-55

WELCOME

Congratulations on your big day!

Here at Exceptional Events by Edwina we make your dreams come true. A 3E, we take pride in making sure that every event feels like a once in a lifetime experience . We create memorable events sure to be the talk of conversations for years to come.

Every package includes a complimentary consultation meeting, and a provision of a complete emergency kit. The consultation meeting will include:

● Bridal Profile ● Venue Selection ● Budget Planning ● Your wedding style, vision, and ideas ● Event timeline ● Bridal party checklist ● Vendor selection ● Wedding goals ● Review of contract and payment plan options

2 ABOUT ME

My name is Edwina Askew. I am from Brooklyn, NY. I am a mother of two beautiful children. I work at New York Presbyterian Hospital as a cashier. In 2012 I married my soulmate. I planned my dream wedding that turned out to be memorable and a huge success. I received so many compliments from my friends and family that day. I have also planned 7 birthday parties, 2 baby showers, and 2 christenings throughout the years. It was then that I knew I wanted to plan weddings, and events. I love being creative, putting ideas together, and creating unforgettable memories for people.

3E will be a wedding and event business that will serve all clients of various ages, cultures, styles, and business occasions. “ My goal is to help ease clients’ stress and worries when planning their big day”. I love to see the look on my clients faces when their big day approaches and it is everything that they ever imagined. I would also want my clients to recommend my work to other people they know.

The services that I offer are full service wedding & design, destination wedding planning & design, and partial wedding planning & month of coordination, etc.

My business plan is to place advertisements in community base newspapers, and events -related magazines, and sponsor relevant community- based events and programs. I would also like to place billboards in different locations.

The marketing strategies that I plan to use for my business are google search, craigslist, advertising, yelp, instagram, facebook, and youtube. I hope that using these strategies will help in bringing me clients to make my company grow successfully.

Our target market is any Bride, Corporate companies, or anyone that wants to plan a party for any type of event.

Yes I do have a special talent, it is planning children’s birthday parties. I would be detailed and make sure to follow up with all appropriate vendors to ensure a beautiful event. I would say that is the talent that set me apart from others in the industry.

My goal in 1 year is to get my certificate from Lovegevity. I plan to do internships to see how wedding and event planners run their businesses. As well as to gain more experience before having my own business. In 5 years I hope to have a location in Brooklyn, NY, and to hire three people to work with me to start my business. I hope to plan 30+ different events throughout the years. In 10 years I hope to hire an assistant, and hope the company is still growing.

Bridal Profile Questionnaire

1. Name of Bride-to-Be:______

2. Name of Groom-to-be:______

3. Current Address:______

4. Future Address:______

5. AGE: a. 18-24 b. 25-30 c.31-35 d. 36-45 e. Over 45

6. INCOME a. Under $30, 000 b. $31,000-$50,000 c. $51,000-$75,000 d. $76, 000-$100,000 e. Over $100, 000

7. City of Wedding:______

8. Wedding Date:______

9. Time of Ceremony:______

10. Time of Reception:______

5 11. Bride’s Heritage (Optional):______

12. Groom’s Heritage (Optional):______

13. Wedding Budget: a. Under $10,000 b. $10,001-$15,000 c. $15,001-$20,000 d.$20,001-$25,000 e. Over $25,000

14. Number of Guests: a. Used for price per person estimates, such as invitations, catering, and cake.

15. How many hotel rooms needed?

16. What type of wedding is planned? a. Very Formal b. Formal c. Semi-Formal d. Informal e. Other

17. Select two words from the following list that best describes your wedding day vision: a. Elegant b. Simple c. Party d. Celebration e. Grand f. Traditional g. Romantic h. Sophisticated i. Glamorous j. Contemporary k. Hip l. Funky m. Vintage n. Magical o. Festive p.Conservative

18. How many bridesmaids, including the Maid of Honor? a. 1-3 b. 4-6 c. 7-10 d. 10 or more

19. How many groomsmen/ushers, including the Best Man? a. 1-3 b. 4-6 c. 7-10 d. 10 or more

20. Will you have a flower girl? a. Yes b. no

21. Will you have a ring bearer?

6 a. Yes b. no

22. What is your favorite primary color? a. Red b. Yellow c. blue

23. What is your favorite secondary color? a. Green b. Orange c. purple

24. What is your favorite intermediate color? a. Magenta b. Teal c. gold d. Lime Green e. Red-Orange f. Indigo

25. What is your favorite achromatic color? a. Black b. White c. Brown

26. Select your favorite pastel color: a. None b. Pink c. Purple d. Blue e. Yellow f. Peach g. Green h. All

27. Your favorite accent colors: (select 1-2 only) a. Tan, Taupe, Champagne b. Black, Platinum, Sterling (Sliver) c. Chocolate, Latte, Espresso d. Purple, Plum, Lavender, Lilac e. Navy, Indigo f. Peach, Coral, Cantaloupe g. Red, Cinnamon, Apple h. Light Green, Mint Green, Sea Green

28. Who is your favorite wedding gown designer? a. Alfred Angelo b. Alvina Valeta c. Avica Bridal d. Belsoie e. Bonny MT f, Bridal Originals g. Christos h. Diamond Bridal i. Fashion 1001 Nights j. Guzzo k. Impression Bridal l. Jasmine Bridal m. Little Angels n. Melissa Sweet o. New Image p. Private Lable q. Rena Koh r. Sweetheart Gowns s. Venus Bridals t. Not sure

29. Wedding Gown Color: (select One) a. Blue White b. White c. Ivory d. Cream e. Other

30. Select your wedding style gown: a. Length ● Full ● Ankle ● Knee b. Fabric- circle only 2 per one season Spring/ Summer Chiffon Lightweight lace Silk Charmeus Eyelet Linen Lightweight Satin Organza

Fall/ Winter Velvet Heavy Lace Brocade Rich Taffeta Satin

c. Silhouette-choose one ● A Line ● Ball Gown ● Basque Waist ● Empire ● Sheath ● Mermaid

8 d. Sleeve Option- choose one ● Strapless ● Spaghetti ● Off the shoulder ● Three quarter length ● Fitted Point ● Cap

e. Neckline- choose one ● Bateau ● Decolletage ● Halter ● Jewel ● Off the shoulder ● Sweetheart ● High Collar ● Other

f. Waistline Style: ● Natural ● Dropped ● Princess Seaming ● Asymmetrical ● Other

g. Bodice Style: ● Boned ● Backless ● Overlay ● Lacing at back ● Other

31. Headpiece style:

9 ● Toque ● Tiara ● Headband ● Other

32. Veil style: ● Birdcage ● Floor length ● Waterfall ● Other

33. Train Style: ● Chapel ● Court ● Fishtail ● None

34. Bride’s Body Shape: ● Apple ● Full Hourglass ● Pear ● Rectangle ● Not Sure

35. Bridal Cover Style: ● Shrug ● Jacket ● Coat ● Cape ● None

36. Bridal Shoes: ● Pumps

10 ● Sandals ● Flip Flops ● Ballet Slippers ● Other

37. Accessories: (choose all that apply) ● Hair Flower ● Rosary ● Jewelry ● Brooch ● Veil ● Garter ● Gloves ● Stockings

38. Menswear Designers: ● Clavin Klein ● Giorgio bissoni ● After Six ● Other

39. Grooms Style: a. Menswear Style ● Tuxedo ● Black Tie ● Semi-Formal ● Casual ● Other b. Jacket style: ● Full-dress Tails ● Single breasted Tuxedo ● Stroller ● Other

11 c. Vest style: ● No pockets ● Basic 3-5 buttons ● U-Neck ● Not sure d. Collar style: ● Classic ● Wings ● Semi Spread ● Standing ● Other

f. Tie style: ● Necktie ● Bowtie ● other g. Material: ● Wool ● Cotton ● Linen h. Color of Attire: ● Black ● Navy ● Brown ● Tan ● Other

i. Men shoe style: ● Oxford ● Loafers ● Other

j. Men’s Accessories: ● Watch ● Socks ● Cufflinks ● Suspenders ● Other

40. Stationery: a. Select all that apply ● Invitations ● Programs ● Bachelor/Bachelorette ● Save-the-date ● Menu ● Maps ● Newspaper ● Rehearsal dinner ● Place cards ● Bridal shower ● Other

41. What is your favorite flower? 42. Who is your DJ or band? 43. Do you have a videographer? If so, what is their name? 44. What type of transportation will you have between ceremony and reception (if in a different location)? 45. Where is your reception, if different? (include address) 46. Will you be having a cocktail hour? 47. What is the order of events at your reception? 48. Are you having a sit down, buffet, or family-style dinner?

Services Menu

Planning Services

Full service wedding + design $1,300 We work to secure your vendor, review, and confirm contracts, and all other logistics details.

Destination wedding + design $4,000 Cover all aspects from planning to Directing events

Partial wedding + Month of Coordination $950 We assist you in the planning process ensuring as minimal stress as possible, and making sure your vision become a reality

Party Services

Engagement Party $450 Help provide the perfect engagement party

Bridal Shower $600 Help provide a fun bridal shower

Bachelorette Party $300 Advise the maid of honor to help plan party

Bachelor Party $300 Advise the best man to help plan party

Rehearsal Dinner $500 Coordinate the rehearsal dinner

Baby Shower $600 Help provide a fun baby shower

Birthday Parties $400 Help provide a fun birthday party

Additional Services

Budget Tracking $500 Creation and Tracking of your Budget

Invitation Design $250 Customized invitations to match your theme

Full Service Wedding + Design

$1,300

This service is designed for the bride and groom who would like assistance throughout the planning process from start to finish.

Package include: ● Design Concept ● Site selection ● Budget development and tracking ● Arrangement and Accompaniment to all vendors appointments ● Full emergency kit will be provided

Destination Wedding +Design

$4, 000

This service is designed for the bride and groom who wants a destination wedding, and who would like assistance throughout the planning process from start to finish.

Package include: ● Venue Sourcing and Coordination ● Budget Management ● Catering and tastings ● Floor plans ● Florals and tablescape design ● Transportation ● RSVP Management ● Favors and Guest takeaways ● Hair and Makeup

16 ● Full emergency kit will be provided

Partial Wedding + Month of Coordination $950

Our partial wedding + Month of Coordination is designed for the bride who has already started planning but needs help putting her ideas together.

Package include: ● Vendor Referrals (Florists, Videography, Photography, Hair and Makeup, Rentals) ● Assistance with lighting design and contracting ● Assistance with space layout for reception venue ● Full emergency kit will be provided

Shower Party themes & Ideas

Engagement Party theme

20 21 Bridal Shower theme Ideas

Bachelorette Ideas

Bachelor Party Ideas

30 Seasonal Wedding Designs

Winter:

Fall:

31 Spring:

Summer:

33 Destination Weddings:

Additional Revenue Streams

Products

● Wedding Planner Books ● Reception Rentals ● Beauty Products

Services

● Honeymoon Planning/Booking ● Beauty Consultant ● Relationship Education Classes ● Bridal Etiquette Lessons

Design & Create

● Reception Favors ● Reception Decorations ● Gift bags for guests and Wedding party

Day of Service Contract

Bride’s Name:______Groom Name:______Address:______City:______Sate:______Contact Number:______Email Address:______Date of Event:______Package:______Name and location of Event:______Ceremony time:______Reception start time:______Number of guest:______

Exceptional Events by Edwina understands and appreciates the trust and confidence bestowed upon it by the client on booking ______date. The Exceptional Events by Edwina accepts this responsibility and commits to holding the event date reserved, neither considering nor accepting any other obligation that will interfere with our commitment to you. This commitment is conditioned upon satisfactory receipt of fees set forth below. This agreement is entered into on this ______day of ______, 20____ by and between Exceptional Events by Edwina, and ______, the client(s). Package total $______.

Exceptional Events by Edwina requires a 50% retainer fee to reserve the wedding/event date. See the payment schedule below. Upon your signature, Exceptional Events by Edwina will reserve the time and date agreed upon, and will not make other reservations for that time and date. Retainer fees are not refundable should the wedding be cancelled for any reason. Inconsideration of the mutual promises set forth hereunder, the sufficiency of which is hereby acknowledged, Exceptional Events by Edwina and ______, client(s) agree to the following.

36 SUMMARY OF SERVICE

● Two ½ hours of consultation meeting ● Unlimited calls, text, phone calls to the bride ● Confirmation to the vendors ● Help with rehearsal practice ● Ensure that the day flows smoothly ● Tackle any last emergencies ● Provide emergency kit

● Contracts with all vendors will be between the client and vendor. 3E will not enter any vendor contracts on behalf of the client. ● The undersigned agrees to let ______know of any changes to the wedding/event and or vendors that they will be using. The undersigned also agrees to immediately notify ______in the case of a cancellation, the deposit is non-refundable. ● The undersigned agrees that there will not be another wedding planner /event coordinator working with the undersigned except for 3E. ● The undersigned agrees to pay a 50% deposit upon signing this agreement and pay the remaining balance one week prior to the set wedding/event date of ____.

I understand that I am using 3E to help with my wedding planning. I also understand a 50% deposit is required and final payment is due in one week prior to the wedding/event date. I can cancel at any time or change my contract at any time and agree to pay all fees associated with it. I acknowledge ______and its representatives are not liable for the products or services and warranties of participating vendors. I understand that it is my responsibility to purchase my own wedding insurance, if I desire to do so.

In the event of any dispute or legal action between the parties concerning the enforcement or interpretation of this General Contract, each party shall be responsible for their own attorney’s fees.

This agreement is entered into on this ____ day of ______, ______, in the city of ______, the county of ______, state of ______.

37 Print Name of Client Print Name of Vendor

______

Signature Of Client Signature of Vendor

______

Payment Schedule

Deposit of 50% due at signing for all services with the exception of the Full Service where 33% is due at signing.

Remaining balances will be paid out month to month with a total amount due 30 days prior to your wedding date. If opting out of monthly payments total funds are due 30 days prior to your Wedding date. A late fee of $50 will be added for each day past the 30 day mark to your wedding.

Cancelation Policy

Clients and Planner reserve the right to cancel if client relationships become too strenuous. Clients reserve the right to change their contract at any time. In the event the client chooses a lesser package, payment that has already been made will count towards the new total cost. No money will be refunded once the client has paid then chooses a lesser package.

In the event of cancellation within: 30-90 days of the wedding day, 100% of the deposit will be forfeited 91-180 days before the wedding day, 50% of the Deposit will be forfeited 180+ days before the Wedding Day, 0% of the Deposit will be forfeited.

39 How to obtain a Marriage License In New York

Duration of the Marriage license

A New York State Marriage License is valid for 60 days (except for active military personnel, for whom the validity runs for 180 days). A Marriage License issued in New York can be used anywhere within New York State but may not be used outside New York State.

Application Procedure

Listed below are the general steps and rules of the application process.

● You can begin the application process to receive a Marriage License online via "City Clerk Online". This will speed up the process which then must be completed in person at the Office of the City Clerk. ● Regardless of whether you started the application process online, or will be filling out a paper form for a Marriage License, you and your prospective spouse must complete the process by appearing at the Office of the City Clerk in person, together and at the same time. ● Proxy marriage is not permitted in New York, so no other party may apply on behalf of either spouse. ● You will receive the application from the information desk and you must complete the application in our office. ● Your Marriage License will be processed while you wait. ● You should carefully read your Marriage License to make sure there are no mistakes. ● You will take the Marriage License with you when you leave our office. ● You must wait a full 24 hours before your Marriage Ceremony can be performed unless you obtain a Judicial Waiver.

Fee

The fee for a Marriage License is $35 by credit card or money order payable to the City Clerk.

40 Required Information

Listed below is the information you will need to fill out the Marriage License Application:

● The application is an affidavit where you and your prospective spouse must list your name; current address; city, state, ZIP code and country; country of birth; date of birth; name and country of birth of your parents; Social Security number; and marital history. ● When you sign the affidavit, you are making a sworn statement that there are no legal impediments to the marriage. ● If you were married before, you must list all prior marriages. You must include your previous spouse's full name; the date the divorce decree was granted; and the city, state, and country where the divorce was issued. ● All divorces, annulments, and dissolutions must be finalized before you apply for a new Marriage License. ● You may be asked to produce the final divorce decree. ● If your spouse is deceased, you must provide such spouse's full name and date of death.

Proper Identification

You and your prospective spouse must have one form of proper identification in order to apply for a Marriage License. State law also requires documentation of proof of age. Since all forms of proper identification are also acceptable proof of age, holders of proper identification will not need additional documentation.

Name Change Options

We ask you to carefully consider whether to change your surname.

Learn more about Name Change Options

Learn more about Domestic Relations Law

● Various surname options are listed on the back of the application. ● You must state your choice of surname on the application. If you elect to make a surname change on your application, the surname change takes legal effect at the conclusion of the Marriage Ceremony.

41 ● The name change option does not apply to your first name or middle name. ● If you wish to change your surname through this office after your Marriage Ceremony, you must remarry. ● Although you may correct mistakes in your Certificate of Marriage Registration, a surname choice is not considered a mistake and cannot be changed through our Amendment process.

Duplicate Marriage License

● If the Marriage License is lost, stolen, or mutilated, you must obtain a Duplicate Marriage License in order to get married. ● The fee for a Duplicate Marriage License is $25 by credit card or money order payable to the City Clerk. ● Either prospective spouse may apply for a Duplicate Marriage License by returning to the office that issued the original Marriage License and completing a Duplicate Marriage License affidavit.

Under the Age of Eighteen

If either you are, or your prospective spouse is, seventeen years old, you are required to have (a) written parental consent, and (b) written approval of a supreme court justice or a family court judge to obtain a Marriage License.

● Please be prepared to show proof of your date of birth. You may show one of the following forms of identification to prove your age: ○ original or certified copy of birth certificate, ○ baptismal record, ○ passport, ○ driver license, ○ naturalization record, or ○ court records. ● Both of your parents must be present to consent and have proper identification at the time of application for the Marriage License and at the Marriage Ceremony if the ceremony is performed in our offices. ● If one parent is deceased, the surviving parent must appear and a death certificate for the deceased parent must be produced. ● If both parents are deceased, the legal guardian must appear instead. ● A person under the age of seventeen years cannot be married.

42 Judicial Waiver

● A 24 hour waiting period after you and your prospective spouse obtain your license is required by New York State Law. ● In the event that you and your prospective spouse must marry before the 24 hour waiting period is over, you can request permission from a Judge to waive this requirement. ● You can request a Judicial Waiver from the County Clerk in the county (borough) where you obtained your Marriage License. Learn more about County Clerks. ● There is no fee to obtain a Judicial Waiver. ● Give the Judicial Waiver to your Marriage Officiant to enable them to perform the ceremony within the 24 hour waiting period. ● The Marriage Officiant must attach the Judicial Waiver when returning the Marriage License to our office.

Same Sex Marriage Information

On June 24, 2011, the New York State Legislature passed the Marriage Equality Act which was signed into law by Governor Andrew M. Cuomo the same day. This new law took effect on July 24, 2011. Since that date the New York City Clerk has been issuing marriage licenses and providing civil marriage ceremonies to same-sex couples. State law generally requires couples to wait 24 hours after receiving a license before they can be married.

View our new FAQ page for same-sex couples The following is a list of all domestic and international jurisdictions that perform same sex marriages as of June 22, 2018:

Same-sex marriage is now legal in all the states and territories of the United States including the District of Columbia as per the Supreme Court's decision in the case of Obergefell v. Hodges. Lawfully married individuals, including individuals in same-sex marriages, are entitled to more New York State rights and benefits than those registered as domestic partners here in New York City. If an individual lawfully enters into a same-sex marriage in a jurisdiction outside New York, they are entitled to most of the New York State rights and benefits available to people lawfully married in New York. If you are considering entering into a marriage in one of the

43 jurisdictions listed above, it is recommended that you contact that jurisdiction beforehand in order to learn about any applicable marriage requirements or restrictions.

44 A CIVIL CEREMONY DATA SHEET County:

Officiant:

Obtain Application: Online In-Person Phone Mail Other

Submit Application: Online In-Person Phone Mail Other

Fees:

Payment Options: Cash Credit Card Debit Card Other Check

Waiting Period:

Validity Period:

Requirements

Age:

Residency:

Proof of Identification: Passport US Military ID Driver's License

State ID Card Other Alien Registration

Medical:

45 Other Information:

Office Location Hours Address Email Phone

Notes:

46 WEDDING CHECKLIST

12 Months Before Your Wedding

● Select a wedding planner to help you avoid time or money. ● Begin thinking about the type of wedding you want to have. (Formal, informal, seated, buffet, afternoon, or evening, etc.) ● Throw an engagement party for your friends and family to announce your plans to marry. ● Confirm ceremony date, time, and site with officiant. ● Set a budget. ● Set the date. ● Select attendants, and a bridal party. ● Reserve the reception site ● Select and book caterers, photographers, videographers, florists, musicians, and etc. ● Start your guest list. ● Select wedding dress, headpiece, and bridesmaid dresses. ● Start thinking about your honeymoon.

10-11 Months Before ● Determine customs and/ or traditions, personalized vows, readings and/ or exchange the bride and groom would like to include in the ceremony (lighting of unity candles, flowers to the mothers, family members). ● Have bride and groom meet with wedding planner, and officiant ● Book caterer ● Book musicians for the ceremony ( soloist, organist, etc.) ● Book musicians for the reception (band, Dj, etc) ● Book photographer ● Book videographer

8-9 Months Before ● Book florist ● Book cake designer/ baker ● Book transportation for wedding and related events ● Have Bride and Groom sign up for premarital counseling (if required, or desired by couple)

47 ● Have Bride select and purchase wedding gown, headpiece/ veil, shoes, lingerie, and accessories ● Have Bride select bridesmaid(s) and flower girl(s) dresses and accessories

6-7 Months Before ● Make arrangements to have bridesmaid(s) and flower girl(s) get fitted with their dress ● Have mother(s) of Bride and Groom select dress ● Have Bride and Groom sign up with a gift registry ● Book calligrapher ● Book rentals such as tents, tables, chairs. Linens, china, glassware, cake, kife, toasting glasses, candelabras ● Have Bride and Groom send any required deposits to vendors and suppliers, ● Remind Bride, and Groom to book their honeymoon and update passport, and obtain visas and get any necessary inoculations ● Reserve rooms for out-of-town guest (if requested) ● Review all vendor/ supplier contracts and provide advice to Bride and Groom

5 Months Before ● Order invitations, RSVP cards, thank you cards, etc. ● Select and order all flowers ● Plan the reception including finalizing theme, decor, etc.., select favors, table centerpieces, decorations, candles, and etc. ● Have Bride and Groom finalize ceremony music selections ● Have Bride and Groom finalize reception music selections ● Provide music requests and lists to all musicians ● Have Bride and Groom finalize wedding invitation lists

4 Months Before ● Review budget and checklists with Bride and Groom to make sure everything on track ● Remind Bride and Groom to select their wedding rings and arrange for engravings. ● Have Groom select and be fitted for tuxedo or alternative formal wear including shoes

48 ● Meet caterer (with the Bride and Groom) for tasting and review menu options ● Order wedding cake and Groom’s cake (if desired) ● Have Bride and Groom arrange for MC and other speakers such as individual making toasts at the reception. ● Have Bride and Groom select and arrange with individuals to handle guest book ● Have Bride and Groom select and arrange with individuals to hand out programs ● Talk to Maid of Honor and Best Man about planning a bridal shower and a Bachelorette/ Bachelor party ● Have Bride and Groom book honeymoon suite for the wedding night ● Have Bride book suite to get ready in on the day of the wedding (if applicable) ● Have Bride and Groom arrange for planning of a rehearsal dinner and day after wedding brunch (if desired)

3 Months Before ● Have Bride make all appointments for hair, makeup, and manicure/pedi ● Have Bride and Groom get blood tests and/ or have medical examinations (if required) ● Provide caterer with food/menu and beverage selections ● Plan additional liquor needs (if required) ● Have Bride and Groom select any readings (any readers) for the ceremony ● Have Bride and Groom meet the officiant to review ceremony and finalize vows ● Determine what customs and / or traditions the Bride and Groom would like to include at the reception, such as formal cake cutting, toasts, etc.. ● Finalize time and location of rehearsal ● Prepare maps, sets of direction, information sheets, and hotel recommendations for out-of-town guests ● Prepare wedding program, wedding weekend itinerary, and wedding day schedule ● Obtain wedding invitations list from couple ● Providing wedding list to calligrapher

49 ● Meet with stationer to have invitations, RSVP cards, thank you cards, itineraries, programs, menus, and any accessories printed/ made

2 Months Before ● Pick up and mail out wedding invitations (along with RSVP cards, etc) ● Contact booked venues to confirm arrangements and arrange with Bride and Groom to pay balances due (as required) ● Have Bride and Bridesmaids attend flow-up wedding attire fittings ● Prepare information and instruction sheets for all members of the bridal party and for all vendors ● Have Bride prepare guest list for bridal shower and give to Maid of Honor ● Have Groom prepare guest list for Grooms get together and give to the Best Man ● Have Bride select going away outfit

1 Month Before ● Have Bride and Groom obtain marriage license (within legal time period, varies by state) ● Track gifts received and send out thank you cards (if requested to handle this) for Bride and Groom ● Have Bride and Groom pick up wedding rings and ensure proper fit ● Provide the photographer with list of photos to be taken ● Provide instructions to the videographer ● Confirm music lists and arrangements with the musicians ● Confirm rental requirements and drop-off times ● Pick up any ceremony and reception accessories not provided by the rental company or caterer (candles, goblets, ring pillow, guest book, cafe knife, etc. ● Have Bride and Groom purchase gifts for bridal attendants, parents, ushers, and each other.

3 weeks Before ● Follow up with guests who have not sent in an RSVP

50 ● Prepare seating for reception ● Prepare name plates/ seating cards ● Have Bride go in for trial hairstyle and make up appointments and confirm wedding day appointments ● Have Bride and Groom prepare and practice a wedding reception toast /speech

2 weeks Before ● Provide wedding day schedule and instructions to all appropriate vendors ● Phone to confirm all arrangements with vendors and suppliers one more time ● Have Bride and bridesmaids pick up their gowns/dresses and all accessories (including veil and/ or headpiece for Bride, shoes, jewelry, etc) ● Have couple pick up tickets, itinerary, traveler’s checks, etc.. for honeymoon ● Have Bride arrange for bridesmaid luncheon and give gifts to attendants ● Have Groom arrange groomsmen get together and give gifts to attendants

1 week Before ● Provide caterer with final numbers for reception ● Confirm the rehearsal date and time with all members of the bridal party and all others assisting with the wedding (such as officiant, parents, photographer, videographer, musicians, etc..) ● Meet with Bride and Groom to review all wedding plans and to get the marriage license from them ● Find out from Bride and Groom where wedding gifts that are received on day of wedding are to be dropped off ● Obtain from Bride and Groom the final checks for vendors’ outstanding fees (such as musicians, officiant, caterer, florist, transportation, and your fees, etc..) ● Prepare envelopes addressed to various vendors to pay final fees ● Have Bride and Groom pack for their honeymoon

51 ● Have Bride and Groom pack their going away outfits, wedding night, and next day clothes and toiletries

2 Days Before ● Have Groom and his attendants pick up tuxedo/ formal wear ● Have Bride and Groom give gifts to parents and each other ● Pack all items you need to bring to the ceremony (such as a guest book, pen, and etc..) ● Drop off all reception favors, cake knives, and etc.. ● Have couple confirm early meeting times with bridal party for the wedding

Day Before ● Attend and direct rehearsal ● Hand out wedding schedule, itineraries, and instructions to all members of the bridal party ● Provide seating details to ushers ● Bring ring bearer’s pillow and provide to individual responsible for the ring bearer ● Have Groom give Brides ring to Best Man ● Have Bride give Groom ring to Maid of Honor ● Oversee the decorating of the ceremony and reception venues

Day of wedding (Prior to Ceremony) ● Bring your charged cell phone along with you for the day ● Bring your checklists, schedule, list of vendors, and important contact information ● Attend to Bride as required ● Oversee and coordinate with venue manager, musicians, photographer, videographer, florist, officiant, and transportation. Bring marriage license, guest book, pens, and etc. ● Bring an emergency kit

Day of wedding (ceremony and after) ● Attend and oversee ceremonies (including processional, recessional, and receiving line after ceremony) or whatever may be required to run the ceremony smooth.

52 ● Provide final payment checks to all ceremony vendors ● Collect marriage license, and etc after the ceremony done ● Attend photoshoot after ceremony and coordinate with photographer

Day of Wedding (reception) ● Oversee and coordinate with venue manager caterer, musicians, etc ● Coordinate and oversee the reception receiving line. ● Provide final payment checks to all the reception vendors/ suppliers ● Coordinate first dance(s), cake cutting, bouquet throwing, garter toss, and etc.. ● Collect all wedding gifts, envelopes, and cash receive at reception and deliver them to predetermined location

After the Wedding (if requested) ● Drop of wedding dress at cleaners ● Return Grooms formal wear attire ● Send thank you cards ● Ensure that the Bride and Groom receive marriage license ● Send Congratulations & “thank you for your business” cards to the couple

Client Questionnaire to Wedding Planner

1. How many weddings have you planned?

Answer: I only planned one wedding. It was my wedding. I don’t have a certification yet, but I am going to school now and working on my certificate this year.

2. How many clients do you take on per year and per month?

Answer: I take on ten clients per year, and three per month.

3. Who are your preferred vendors?

Answer: My preferred vendors are Ryan Brown Catering New York, Bon Soir Caterers, Lilah by Design photography, Brandi Nicole photography, Barbara's flower shop, and Floral fantasy florist & decorators ltd.

4. What is your fee?

Answer : My fee is $2,000

5. Do you work alone or with a team?

Answer : I work with three people.

6. Will you attend wedding-related events?

Answer: Yes i will attend wedding-related events.

7. Can you help us stay on budget?

Answer: Yes I can by creating a budget list on excel spreadsheet.

8. How do you communicate with your clients? Answer : I communicate with my clients through email, phone, and text

9. What happens in case of emergency?

Answer: In case of an emergency I would get my team to assist you with your wedding. They would have all the documentation saved on the computer.

10.Can I take a look at your contract?

Answer: Yes you can look at the contract