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Pacific Currents Pacific Currents A Regional Newsletter June 2008 National Archives and Records Administration Volume 7, Issue 2 (Laguna Niguel, Riverside, and San Bruno, California) Inside this issue: Your Invitation to the Pacific Region’s Electronic Records Symposium: Building the Electronic Archives, page 3 Regional Contacts, page 4 Records Management Training Update, page 5 Reference and Transfer Workshops, page 5 Genealogy Workshops page 6 Your Agency’s Vital Records: Could You Access Them In An Emergency? Soldiers receiving three-day passes from Camp Ross, Los Angeles Port, during World War II. This image and others will soon be available on NARA’s ARC. Vital records document your Agency’s Mission-Essential Functions (MEF) and are indispensable to Digitizing Historical Records Continuation of Operations Planning (COOP). Requirements for vital One of the most frequent questions Nonetheless, we are working to records planning are an explicit part archivists are asked about NARA’s make available through our of the new Federal Continuity holdings of historical records is website digital copies of some of Directives (FCD) 1 and 2, officially whether they are all available on- our most noteworthy records. released on February 5, 2008. line. NARA’s permanent holdings (Federal Preparedness Circulars 60 and 65 are now obsolete.) include about 3.5 million cubic feet In the coming months the Pacific of records, which translates to Region will be adding significant The purpose of FCD-1 is to provide roughly 15 billion individual pages, digital content to NARA's Archival photographs, maps, and architectural Research Catalog (ARC), our online direction for the development of drawings. Our holdings include catalog continuity plans and programs for the Federal Executive Branch. documents from the late 1700s (http://arcweb.archives.gov). The Obtain a copy of FCD-1 at: onward, in every conceivable size, homepage for ARC is http://www.homelandsecurity.noaa.gov media, and condition. This great archives.gov/research/arc/index.html . /FCD1.pdf volume of records is the primary We are currently in the process of reason that NARA could not possibly adding several hundred unique digitize all of its holdings. Continued on p. 2 Continued on p. 2 Page 2 of 6 Pacific Currents Vital Records continued from p. 1 Digitizing Historical Records continued from p. 1 The Four Point COOP Cycle ¾ Develop Plans & Procedures ¾ Test, Train & Exercise ¾ Evaluate, Report & Review Lessons Learned ¾ Develop Corrective Action Plans The provisions of the FCDs apply to all Federal Executive Branch The XS-1, the first plane to break the sound barrier, ca. 1947. From ARC, number 295650. organizations and are also relevant to the other Federal branches, States, and to county, local, territorial, and tribal governments photographs showing the Los astronaut training, and the and the private sector. Many items Angeles Port during World War II. development of geology experiments presented as suggestions in FPC 65 These digital copies of photographs performed on the Moon. are expressed as requirements in will join about 1,800 other FCD-1. documents from the Pacific Region Already, the Pacific region has made already available on ARC. We will available digital copies of some of From FCD-1: Elements of a Viable also be adding past monthly reports our most interesting and significant Continuity Plan from the US Geological Survey’s records. These include photographs Branch of Astrogeology in Flagstaff, from the U.S. Navy and the Bureau • Describe Essential Functions of Arizona, that document that office’s of Indian Affairs, pilot notes from your agency significant contributions to the Apollo Chuck Yeager’s first sound-barrier- • Orders of Succession programs through lunar mapping, breaking flight, U. S. Marshal’s oaths • Delegation of Authority of office from the Arizona Territory, • Continuity Facilities World War I enemy alien affidavits, • Continuity Communications and records relating to the Chinese • Vital Records Management Exclusion Acts. These and many • Human Capital more documents of interest to • Test, Training, and Exercise historians, students, teachers, or • Devolution of Control and anyone interested in history are Direction available through ARC. To search • Reconstitution of your agency’s digitized documents, go to the ARC normal function search page at arcweb.archives.gov, enter a search term and check the FCD-2 provides additional box next to “Descriptions of Archival operational guidance for Federal Materials linked to digital copies.” Executive Branch departments and agency heads in identifying their In addition to NARA’s scanning of MEFs: select portions of our holdings, in recent years the National Archives • Provides guidance to the and Records Administration has Federal Executive Branch for entered into a number of non- exclusive agreements with private Continued on p. 4 Continued on p. 3 Pacific Currents Page 3 of 6 Digitizing Historical Records, continued from p. 2 companies and non-profit organizations. The most recent example of NARA’s digital partnerships is an agreement with Footnote.com . This relatively new subscription service has scanned a staggering 38 million pages since it began a little more than a year ago. Most of these images were created using National Archives microfilm. Footnote’s offerings include over 400,000 images of naturalization records for the Los Angeles District Court and San Diego Superior Court from the holdings of the Pacific Regional Archives in Laguna Niguel. While Footnote is a subscription- based web site, the public can use the service free of charge in National Archives facilities. More importantly, Footnote has agreed to donate copies of images of National Archives records after five years so that NARA can make these available through its own web site. An example of a naturalization document scanned by Footnote.com. From NARA’s collections. Another partner helping NARA to make our records more accessible is Google, which has posted 250 motion pictures from NARA’s Building the holdings. The titles include NASA documentaries, United Newsreel Digital Archives: Motion Pictures from the Second World War, and Department of the A Symposium Interior motion pictures from the 1930s. These movies can be viewed on Preserving at http://video.google.com/nara.html Electronic Records For additional information, contact Paul Wormser at All are welcome to attend this free event, which brings [email protected] or together agencies working to identify and preserve scientific and resource data of permanent value. Where: Sacramento State (University Union) When: Tuesday, July 8, 2008, 8:30 a.m. – Noon For Information and Registration please contact [email protected] or call (949) 360-2620 Page 4 of 6 Pacific Currents Vital Records continued from p. 2 NARA Contact Us Vital Records Region-wide Contacts: David Drake, Acting Regional Workshops Administrator [email protected] If your agency has no Vital Records (650) 238-3477 Plan, NARA offers a two-day Richard Boyden, Director training course. Emergency Records Management Program Planning and Response for Vital [email protected] Records and Essential Information (650) 238-3461 combines and integrates the San Bruno Contacts: content found in two former courses, Vital Records and Records Daniel Nealand, Director Emergency Planning and Response. Archival Operations It provides the knowledge and [email protected] (650) 238-3478 skills required to identify, protect, and make readily available your Patti Bailey, Director agency’s vital records in the event Federal Records Center of a disaster, and to incorporate [email protected] records emergency planning into (650) 238-3475 developing continuity plans and agency COOP plans. Ken Thomas, Acting Team Leader programs Transfer and Disposition • Facilitates the performance of In NARA’s course, you will learn Federal Records Center essential functions during all- how to: [email protected] hazards emergencies or other • Plan an emergency response (650) 238-3474 situations program for records William Stanley, Reference Supervisor • Ensures continuation of the • Distinguish between a record Federal Records Center National Essential Functions and a vital record [email protected] (NEFs) • Identify and assess hazards (650) 238-3470 • Describes process of plan and risks to vital records submission. Laguna Niguel Contacts: • Identify protection strategies for vital records Paul Wormser, Director For more information: • Develop procedures to ensure Archival Operations access and security of vital [email protected] FEMA Continuity Connection Video records (949) 360-2640 on Vital Records • Write a Records Emergency Cathy Westfeldt, Team Leader https://www.usfa.dhs.gov/coop/Vital.shtm Action Plan Records Management Program • Assess damage to records [email protected] Federal Continuity Directives: • Decide on recovery techniques (949) 360-2642 http://www.fema.gov/about/offices/ncp/resour for damaged records ces.shtm Riverside Contacts: This course is appropriate for Michael Kretch, Director Federal employees and Federal Records Center [email protected] contractors, COOP managers, line (951) 956-2015 managers and staff, information technology personnel, and Susie Bielawski, Deputy Director employees of state and local Federal Records Center government involved with vital [email protected] (951) 956-2060 records programs or emergency planning. For NARA workshops Trudy Valo, Reference Supervisor information,
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