1 Request for Information Review, Revision, And

REQUEST FOR INFORMATION REVIEW, REVISION, AND UPDATING GENERAL ORDERS FOR THE NAVAJO POLICE DEPARTMENT 20-10-2366LE

I. PURPOSE OF REQUEST. 2

II. TIME SCHEDULE. 2

III. INSTRUCTION FOR SUBMITTERS. 3

IV. SCOPE OF INFORMATION. 4

V. TERMS AND CONDITIONS. 4

EXHIBIT A 5

SCOPE OF INFORMATION REQUESTED 5

GENERAL PROVISIONS 5

SUBMISSION ORGANIZATION AND FORMAT 6

EXHIBIT B 7

NAVAJO NATION OVERVIEW 7

I. PURPOSE OF REQUEST. The Navajo Police Department is issuing this Request for Information (“RFI”) to seek qualified vendors to review, assess, and create the Department’s General Orders. General Orders are the rules and regulations that all Navajo Police Department personnel must follow in carrying out the mission of the department.

The orders provide direction and guidelines for how an officer should handle different situations that arise. Many NPD General Orders are out of date, and no longer reflect the mission and strategy of the Department. Further, in many cases they are not CALEA certified nor consistent with Dine Fundamental Law.

This RFI will be used for gathering information from potential vendors for the purpose of developing the NPD’s General Orders to meet three complementary criteria:

A. To advance the Department's ability to effectively provide police services to the residents and businesses of Navajo Nation in a manner which is consistent with, and supportive of, Dine Fundamental Law, and

B. To ensure that the Department’s General Orders are consistent with, and supportive of, the direction that leadership has embraced through our 2021 Strategic Plan, and

C. To ensure that the Department’s rules and regulations are consistent with the standards established by the Commission on Accreditation for Law Enforcement Agencies, Inc.(CALEA)

Information gathered through this RFI will be used for preparing a Request for Qualification (“RFQ”) or a Request for Proposal (“RFP”). Any potential selection for a subsequent RFP would be based on overall price, value of the training, performance and reliability of the proposers. The NPD’s needs are outlined in this RFI.

The NPD reserves the right to reject in part or in whole all submissions, and to waive any technicalities for the best interest of the NPD.

II. TIME SCHEDULE. It is the NPD’s intent to follow the following process and timetable, resulting in the assessment of the written information provided by potential vendors. At the NPD’s discretion, it may change the estimated dates and the process set forth below as it deems necessary including but not limited to any interviews.

Key Dates

1. Request for Information Issued October 12, 2020.

2. Pre-submission video conference call for all interested respondents will be on October 21st, 2020. Requests for clarification and questions will be accepted up to this point. Please contact Captain Leonard Redhorse III at [email protected] or 928-871-7531 (direct) 928-871- 6363 (switch) to advise of intent to participate and to secure sign-in information. A recording will be available post-conference for those unable to attend.

3. Due date and time for submission October 30, 2020 @ 4:30PM Mountain Time

4. Opening of RFI Submissions Navajo Police Headquarters on November 2, 2020 @ 10:00AM Mountain Time

5. Review of RFI Responses, possible video conference interviews and development of Request for Proposal. November 23, 2020 is a tentative release date of an RFP.

III. INSTRUCTION FOR SUBMITTERS.

A. All submissions must be addressed to Chief Phillip Francisco. Digital submissions are preferred, submitted to [email protected].

If digital submission is not possible, please see below for paper submission options:

Delivery: (Fed Ex, UPS, etc.) Phillip Francisco, Chief of Police Navajo Police Department Office of the Chief of Police Building 2516 Window Rock Boulevard Window Rock, Arizona 86515

Mailing: (USPS) Phillip Francisco, Chief of Police Navajo Police Department Office of the Chief of Police Post Office Box 3360 Window Rock, Arizona 86515

B. Any questions or inquiries regarding the RFI should be brought to the attention of Captain Redhorse, Navajo Police Department, Office of the Chief of Police. Reach Capt. Redhorse at [email protected] . His land line is 928-871-7531 (direct).

C. All submissions must have the subject line: Response to RFI for NPD General Orders Review OR be in a sealed envelope clearly marked "20-10-2366LE NPD GENERAL ORDERS REVIEW”. The name and address of the submitting business must be shown on the face of the envelope.

D. All submissions must be received by 4:30pm on Friday, October 30, 2020. Submissions will not be accepted after this deadline.

E. Submissions should be prepared simply and economically, providing a straightforward, concise description of submitter capabilities to satisfy the requirements of the request. Emphasis should be on completeness and clarity of content. Please refer to the Submission Organization and Format section.

IV. SCOPE OF INFORMATION. The scope of information requested are attached hereto as Exhibit A.

V. TERMS AND CONDITIONS. A. Responses to this RFI are voluntary.

B. This RFI is for planning purposes only and should not be construed as a solicitation or as an obligation on the part of the NPD or the Navajo Nation.

C. The NPD reserves the right to reject any and all submissions, and to waive minor irregularities in any submission.

D. The NPD reserves the right to request clarification of information submitted, and to request additional information from any submitter.

E. The NPD shall not be responsible for any costs incurred by the submitter in preparing, submitting or presenting its response to this RFI.

F. The information submitted will be analyzed and may be shared internally, appear in reports or be reflected in future solicitations, as appropriate and at the NPD's discretion. Proprietary, classified, confidential, or sensitive information should not be included in your response. The NPD reserves the right to use any non-proprietary information in any resultant solicitation(s) or other activities. No basis for claims against the NPD shall arise as a result of a response to this RFI or from the NPD's use of such information.

G. Nothing in the RFI is intended to or shall have the effect of waiving any privileges or immunities afforded the Navajo Nation including, but not limited to, sovereign immunity or official immunity and it is expressly agreed that the Navajo Nation retains such privileges.

EXHIBIT A SCOPE OF INFORMATION REQUESTED GENERAL PROVISIONS

The Navajo Police Department is issuing this Request for Information (“RFI”) to seek qualified vendors to review, assess, and rewrite the Department’s General Orders. General Orders are the rules and regulations that all Navajo Police Department personnel must follow in carrying out the mission of the department.

The orders provide direction and guidelines for how an officer and non-commissioned personnel should handle different situations that arise. Many NPD General Orders are out of date, and no longer reflect the mission and strategy of the Department. Further, in many cases they are not CALEA certified nor consistent with Dine Fundamental Law.

This RFI will be used for gathering information from potential vendors for the purpose of developing the NPD’s General Orders to meet three complementary criteria:

B. To ensure that the Department’s General Orders are consistent with, and supportive of, the direction that leadership has embraced through our 2022-2025 Strategic Plan (to be published, and will be available in draft form in 2021), and

C. To ensure that the Department’s General Orders are consistent with the standards established by the Commission on Accreditation for Law Enforcement Agencies, Inc.(CALEA)

The requirements below are intended to give a general guideline or parameters for what the NPD will require. It is encouraged that submitters provide additional features and options that are available with their submission. The submission should address the requirements below, as well as explain and/or describe additional features, options and benefits of the submission.

1. The goal of this RFI is to enable the Department to update and revise its General Orders to meet the specifications outlined in A-C above. The work should be guided by the mission of the NPD, and the Orders, when rewritten, should align to the Department’s values.

2. The General Orders should direct personnel and non-commissioned personnel working in their respective environments of patrol, dispatch, investigations, field supervision, district management, finance, human resources, information management, technology and executive management.

3. There are currently 40 General Orders. The Department anticipates that we could be well

served by more comprehensive and more focused orders, and orders more aligned to CALEA standards. All Orders will need to be consistent with the criteria outlined in A-C above.

4. 97% of the NPD supervisor and command staff are Navajo. The use of Dine’ Fundamental Law for the development of the Orders should be clearly outlined. Please identify how your approach will incorporate these tenets of fundamental belief into your work and the final product. The fundamental teachings are encapsulated under Title 1 of the Navajo Nation Code Section 202 under “Dine’ Bi Beenahaz’aanii.”

SUBMISSION ORGANIZATION AND FORMAT

A. Submissions should be submitted on 8.5” by 11” inch paper bound securely. Submissions must contain and be organized as shown below. Each section should be separated by numbered tabs.

1. Cover clearly displaying the title of the RFI

2. Tab 1: Table of Contents

3. Tab 2: Introductory letter, to include the name of firm and contact information for the primary contact with the firm.

4. Tab 3: Company biography and other information. Provide a brief company history including date founded, number of employees, company headquarters location and operating locations, and past projects and accomplishments. Submitters may also provide any other general information that the submitter believes is appropriate to assist the NPD in its evaluation.

5. Tab 4: Experience, Past Performance, and Capacity. Submitters must submit under this tab a concise description of its experience, past performance and capacity to deliver the outlined services.

6. Tab 5: General Provisions. An explanation of how the submitter would approach the General Order revision as outlined in the scope of work. Describe how the submitter would develop, deliver and evaluate the content according to the outline of the scope of work.

7. Tab 6: References: Provide three (3) references from similar municipalities, organizations and/or entities that Submitter has provided with similar services.

8. Tab 7: Additional information: At the submitters discretion, please provide additional information under this section.

EXHIBIT B

NAVAJO NATION OVERVIEW

As Navajo police we are responsible for our part in the ongoing growth of the spiritual, emotional, physical and mental well-being of the Navajo Nation. We are in a dynamic period of renewing the life of the Department and its role. The new General Orders will be a key complement in this effort.

The Navajo Nation is the largest land-based tribe of the 567 federally recognized Indian tribes in the United States. The Navajo government is composed of an executive, legislative and judicial branch; the capitol is in Window Rock, Arizona.

The President and the Vice President are elected at large by Navajo citizens. They lead the executive branch and oversee 19 departments and divisions that provide services to the Nation’s citizens. The President and Vice President are the head of state for government-to-government relations and consultation. The Navajo Nation Council, a unicameral body of 24 council members, composes the legislative branch. Members of the Council elect a speaker, who leads the lawmaking body. The Judicial Branch is a two-level or tier court system the Navajo Nation Supreme Court and district trial courts. The Navajo Nation Supreme Court is the highest judicial body of the Navajo Nation.

The Nation is larger than 10 of the 50 states in America and approximately the size of West Virginia. As of 2010, the Navajo Nation has over 330,000 citizens, of which 173,667 live on the reservation.

The Navajo Nation Police Department The Navajo Nation Police Department (NPD) comprises seven police districts, along with a headquarters, and training/recruitment division. NPD provides law enforcement service for the entire Navajo Nation, twenty-four hours a day, seven days a week, three-hundred and sixty-five days a year, excluding Ramah Navajo. In addition to patrol duties, NPD has mandatory training in K-9, drug enforcement, gangs, Sex Offender Registry Notification Act (SORNA), recruitment, dispatch services, and information management services.

NPD currently has a total of 239 commissioned law enforcement officers, 199 patrol officers, and five internal investigators. Additionally, the NPD has 40 public safety telecommunications operators/dispatchers. The budget for NPD is 434 total staff, we are currently at 322 total staff. There are 77 police officer vacancies and 10 dispatcher vacancies. Lastly, there are only four captains and seven lieutenants which hinders accountability and operations due to the vast distances between police districts.

Based on a 2010 census of approximately 174,000 residences on the reservation with the current officers now, this comes out to 12.5 patrol officers per 10,000 citizens. The national average is two to three times this number, for example, the city of Rio Rancho, New Mexico has 26.3

officers per 10,000 residences. In order to close the gap in ratio, NPD would need approximately 350 officers to meet a 20 officer to 10,000 residences ratio, which is an increase of 69 positions. This means NPD, with vacancies, would have to hire 146 more patrol officers to close the ratio gap. Additionally, criminal investigations need approximately 30 more positions to address the Navajo Nation cases effectively. A lack of adequate housing in the Navajo Nation has led to recruitment barriers as well.

Federal Funding Currently the Navajo Nation receives funding from the Bureau of Indian Affairs Office of Justice Services through a 638 contract. Other funding is received through federal grants from the Department of Justice.

The appropriation of federal dollars to various tribes at the agency level is not shared with the Navajo Nation or any other tribes. The Navajo Nation would like to know how this process works, to either be a part of the process, or change the process. The Navajo Nation recommends formula based funding like the states receive from all agencies that fund public safety in Indian Country.