I. Well-defined Program A. State purpose of program B. Include semester by semester sample program C. Minimum requirements to complete program, including off-campus field experiences (if applicable) D. Flexibility; opportunity for electives E. Length of program compared to similar programs F. Input from outside groups (i.e., accrediting body) G. Exit criteria II. Adequate Enrollment A. Projected enrollment (include justification for estimate) B. Goals of enrollees C. Opportunities for graduates D. Minimum requirements to undertake program of study; admissions policy III. Sufficient Resources A. Adequacy and availability of facilities and staff, including off-campus field experience sites B. Projected resource needs and plans to meet those needs IV. Justifiable Expenses A. Additional faculty B. Course additions or deletions C. Necessary budget adjustments D. Available and anticipated funding V. Adequate Demand A. Evidence of sufficient demand by students, faculty, general public, and/or business B. Duration of demand (long/short term) C. Ability of other programs to meet demand VI. Competitiveness with other Institutions: Limited Overlap within the University A. Overlap with other programs or departments (include letters of interest or objection) B. Duplication of effort by other areas in the University, another university, or another school

C. Similar programs at other universities in Ohio or in the United States and their levels of success

VII. Other Considerations

A. Date proposed program to become effective B. Previous submittals of the same or similar program proposals (indicate reasons for withdrawal or disapproval)

Withdrawing or Deactivating an Existing Certificate of Study

A unit requesting a withdrawal or deactivation must clearly state if the program is to be deactivated or terminated. Termination is a final step that removes the program from the possibility of future reactivation. To deactivate a program means that it is held in abeyance until reactivation becomes feasible. In both cases no new admissions into the program are possible. Withdrawal of an existing certificate of study must be reviewed and approved by the same bodies that approved the existence of the degree. The proposal must include information on how the withdrawal will impact on the university, justification and an explanation of the withdrawal. Forms should be submitted for the permanent elimination of any courses necessitated by the withdrawal of the certificate.

Reinstating or Reactivating a Certificate of Study

The reinstatement or reactivation of a certificate of study must follow the same procedures and guidelines as the establishment of a certificate, except that the approval process ends with the Council on Academic Affairs for programs in effect prior to September 20, 1963.

OAA ad hoc Certificate Committee (Ver.04/10/18) - DRAFT

Categories and Criteria for Academic Certificate Programs (❶ thru ❸), Certificate of Completion Programs (❹), and Certification Programs (❺a, ❺b) at OSU

Criteria ❶ ❷ ❸ ❹ ❺a ❺b Undergraduate Undergraduate Graduate Workforce Development Technician/Professional Professional Academic Certificate1 Academic Certificate1 Academic Certificate1 Certificate of Completion Certification Certification Programs (Credit): Programs (Credit): Programs (Credit): Programs Programs Programs Post-High School Diploma Post-Bachelor Post-Bachelor (Non-Credit (Non-Credit (Credit) Degree Degree or <12 Credits) or <12 Credits) Type ❶a ❶b Stand – Alone Certificate ❸a ❸b Non-Credit Non-Credit Stand Alone Stand – Alone Embedded Stand - Alone Embedded Stand-Alone Stand-Alone Certification Certificate Certificate Certificate Certificate Certificate of Completion Certification

Description Designed for post-high school Designed for post-bachelor degree Designed for post-baccalaureate Designed for individuals, Designed for individuals who want or Designed for individuals who of Each diploma students who want to earn students who want to earn a post- students who want to earn an Academic including working professionals, need to meet requirements and/or want or need to meet Category an Academic Certificate by baccalaureate Academic Certificate by Certificate by completing courses with who want to earn a workforce eligibility for licensure or registration requirements and/or eligibility completing courses with completing courses with graduate academic credit in a select development Certificate of exams for certification in some for licensure or registration undergraduate academic credit in a undergraduate academic credit in a topic area. These individuals may not Completion by completing particular technical or professional exams for certification in some select topic area. select topic area to supplement or have need, time, interest, resources or minimum number of equivalent area or skill. Typically involves particular technical or complement their undergraduate patience to pursue a full graduate degree contact hours of continuing prescribed education and training professional area or skill, such degree program. program. education modules and/or culminating in some form of as the Ohio standard teaching courses, with or without standardized exam to become license or specialization continuing education units certified. endorsement. Involves (CEUs), in a select topic area. prescribed undergraduate These individuals may not have education and training academic foundation or interest culminating in a standardized in pursuing programs requiring exam. academic credit. Examples of Turf Dairy Certificate; Respiratory Therapy Certificate; Business Medieval Geographic Information System Emergency Medical Technician (EMT) Orientation and Mobility Programs for Management Fisher Leadership Medical Laboratory Science Certificate; Renaissance Workshop (8hr) Certificate of Certification; License; Each Certificate; Certificate Certificate; Geographic Completion; Project Management Food Safety for Food Handlers Health Education Category Hydraulics Information Course (8hr) Certificate of Certification; License: Certificate; Systems Completion; Teacher Leader Certificate; Emergency Response Worker Endorsement; Exposure Science Course (24hr) Certificate of Reading Endorsement; Certificate; Completion); Scientific and Technical Writing Certificate; Approval CAA CAA CAA CAA CAA OAA (will inform CAA and APAC) OAA (will inform CAA and APAC) CAA

ODHE ≥21 credits Not required ≥21 credits must be approved ≥21 credits must Not required Not required Not required May require approval from Approval must be be approved appropriate state board. approved

1 | Page

OAA ad hoc Certificate Committee (Ver.04/10/18) - DRAFT

Stand-alone Yes, may be No, must be Yes, may be pursued independent of a Yes, may be No, must be Yes, typically, independent of Yes, typically, independent of Yes, may be pursued independent Program pursued pursued with a degree program. pursued pursued with a academic program requirements. academic program requirements. of a degree program. Overlap with independent degree program. independent of a degree program. However, these programs are not However, these programs are not degree programs permitted. of a degree degree program. always mutually exclusive from always mutually exclusive from those program. those described in the preceding described in the preceding columns. columns. Maximum Maximum of 50% overlap of the credits required for the academic certificate. Maximum of 50% Maximum 50% N/A N/A Maximum of 50% overlap of the Credit overlap of the overlap of the credits required for the academic Overlap credits required credits required for certificate. between for the academic the academic certificate & certificate. certificate. degree program Minimum C- or better C- or better and C- or better and 3.0 N/A N/A Varies by college and program. acceptable 3.0 overall GPA. overall GPA. grade to apply Transfer 100% of applied courses must be taken at Ohio State. 100% of applied courses must be taken N?A N/A 100% of applied courses must be credit at Ohio State. taken at Ohio State. Outcomes- Upon completion of the Upon completion of the program in Upon completion of the program in based Upon completion of the academic certificate in , learners will be better prepared to. . .” workforce development course , learners will be better , learners will be (or program) in , prepared to . . .and eligible better prepared to . . .and learners will be better prepared to sit for applicable registration or eligible for recommendation for to. . .” licensure exam. license or endorsement.

Curriculum Undergraduate-level courses equivalent to minimum of twelve (12) Graduate-level courses equivalent to Non-credit continuing education Depends on the certification Depends on the certification and Credits undergraduate semester credits. minimum of twelve (12) graduate modules/courses, including program. Content and minimum program. Content and minimum semester credits. individual Short Courses and number of contact hours may be number of contact hours may be Workshops, or, mandated by a registration or mandated by a registration or a required series of non-credit licensure agency/board. licensure agency/board, such as, courses. Programs with course the Ohio Department of Higher credit must be <12 credits. Education.

2 | Page

OAA ad hoc Certificate Committee (Ver.04/10/18) - DRAFT Criteria ❶ ❷ ❸ ❹ ❺a ❺b Undergraduate Undergraduate Graduate Workforce Development Technician/Professional Professional Academic Certificate1 Academic Certificate1 Academic Certificate1 Certificate of Completion Certification Certification Programs (Credit): Programs (Credit): Programs (Credit): Programs Programs Programs Post-High School Diploma Post-Bachelor Post-Bachelor (Non-Credit (Non-Credit (Credit) Degree Degree or <12 Credits) or <12 Credits) Type ❶a ❶b Stand – Alone Certificate ❸a ❸b Non-Credit Non-Credit Stand Alone Stand – Alone Embedded Stand - Alone Embedded Stand-Alone Stand-Alone Certification Certificate Certificate Certificate Certificate Certificate of Completion Certification

Admission Post-high Initially admitted Post-high school admission, including Post- Initially admitted to Post-high school admission via Post-high school admission via the Depends on program. Post-high school to the university high school transcript review by UG baccalaureate the university as the specific unit (i.e. college; specific unit (i.e. college; school admission via the specific admission, as part of an Admissions and program. admission via part of a graduate department; center; . . .) at OSU. department; center; . . .) at OSU. unit (i.e. college; department; including high Associates or Minimum GPA aligned with OSU Graduate degree program. Completed Application. Official High School Transcripts; center;. . .) or UG or Grad/Prof school Bachelors Degree undergrad admissions; Official High Admissions. Secondary Completed Application Admissions. Official High School transcript program. An School Transcripts; Completed Minimum GPA admission to Transcripts; Completed Application review by UG embedded Application aligned with certificate program or post-baccalaureate admission Admissions certificate Graduate School; based on criteria via the Graduate School. Student and program. program is Official College established by declares the license or Minimum GPA “declared” in a Transcripts; program. endorsement program. Minimum aligned with similar path to Completed Minimum GPA GPA aligned with Graduate School; OSU undergrad majors. Each Application aligned with Official College Transcripts; admissions; college or Graduate School; Completed Application Official High program may Official College School have their own Transcripts; Transcripts; pathway into the Completed Completed program. Application Application Arranged/Ind None None None None None None None None ividual Study Courses Minimum Minimum GPA 2.0/4.0 Minimum GPA 3.0/4.0 Not Applicable Not Applicable Depends on the program Grades and . . . units may require higher GPA; . . . units may require higher GPA (However, if for academic credit ( (However, if for academic credit ( GPA to Only grades of “A” through “C-” may be counted toward the completion of Only grades of “A” through “C-” may be ≥12 credits) , see minimum for ≥12 credits) , see minimum for Complete the academic certificate program. counted toward the completion of the academic certificate programs academic certificate programs Program academic certificate program. summarized in columns 1, 2 or 3.) summarized in columns 1, 2 or 3.) Recorded in Yes Yes Yes Yes Yes No No Yes the Student Information System (SIS)

3 | Page

Regular OSU Yes Yes, based on Yes Yes Yes, based on No (if non-credit) No (if non-credit) Yes Tuition and primary degree primary degree Yes (if credit) Yes (if credit) Fee program. program. Assessment Eligibility for Potentially, Financial Aid Potentially, must be submitted for Potentially, must Financial Aid No No Potentially, must be submitted for Federal Pell must be eligibility based approval. be submitted for eligibility based on approval. Grant and submitted for on student’s approval. student’s primary Direct approval. primary degree degree program. Student program. Loans Diploma No No (diploma only No No No (diploma only No No No Issued issued for issued for primary primary degree degree program). program). Type of University Program Level University Level Certificate University Level Program Level Certificate of Completion Certificate of Completion or non-OSU None or Program Level Certificate Completion Level Certificate (Dean (OAA Level Signature) Certificate Certificate (Dean certificate provided by certification (Dean level signature). Document Certificate level signature) (OAA Level level signature) agency. Issued (OAA Level Signature) Signature)

1Academic Certificate programs refer to those that require completion of courses with academic credits. Academic certificate programs are “stand-alone” or “independent” programs, which mean they do not need to be completed as part of an academic degree program. This is the primary distinction when compared to minor programs or specialization tracks which only can be completed coinciding with an academic degree.

Contacts/Resources: Randy Smith [email protected] Academic Affairs Rand McGlaughlin [email protected] University Registrar Vicki Miller [email protected] Student Financial Aid Rich Chappell [email protected] Graduate & Professional Admissions Jill Hampshire [email protected] Undergraduate Admissions Rob Griffiths [email protected] Distance and Extended Education

4 | Page

Flow Chart: New Certificate of Study

UNDERGRADUATE GRADUATE STUDIES STUDIES COMMITTEE COMMITTEE

ACADEMIC UNIT CURRICULUM COMMITTEE

COLLEGE FISCAL APPROVAL

COLLEGE CURRICULUM COMMITTEE

COUNCIL OF GRADUATE STUDIES (if applicable)

COUNCIL ON ACADEMIC AFFAIRS

Table of Contents