625 Fisgard St., Capital Regional District Victoria, BC V8W 1R7

Notice of Meeting and Meeting Agenda Electoral Areas Committee

Wednesday, June 12, 2019 10:05 AM 6th Floor Boardroom 625 Fisgard St. Victoria, BC V8W 1R7

M. Hicks (Chair), D. Howe (Vice Chair), G. Holman, C. Plant (Board Chair, ex-officio)

1. Approval of Agenda

2. Adoption of Minutes

2.1. 19-559 Minutes of the May 8, 2019 Electoral Areas Committee Meeting

Recommendation: That the minutes of the May 8, 2019 Electoral Areas Committee meeting be adopted as circulated. Attachments: Minutes: May 8, 2019

3. Chair’s Remarks

4. Presentations/Delegations

5. Committee Business

5.1. 19-533 Transfer from Capital Reserve and Community Works Fund, to Fulford Water Main Replacement project Recommendation: That the Electoral Areas Committee recommends that the Capital Regional District Board amend the Five Year Financial Plan to include additional funding for the Fulford Water Main Replacement project, and that $12,100.00 be allocated from the Capital Reserve Fund in 2019 to fund the project, and that an application for $11,500.00 from the Community Works Fund be made and subsequently allocated in 2019 to fund the project. (NWA) Attachments: Staff Report: Fulford Water Main

5.2. 19-556 Bylaw No. 4311: Charges Bylaw Amendments for Utilities within the Salt Spring Island Electoral Area Recommendation: That the Electoral Areas Committee recommend to the Capital Regional District Board: 1. That Bylaw No. 4311 cited as "Salt Spring Island Liquid Waste, Sewer, and Water Fees and Charges Bylaw No. 1, 2012, Amendment Bylaw No. 11, 2019" be introduced and read a first, second, and third time. 2. That Bylaw No. 4311 be adopted. (NWA, 2/3rds maj. on adoption) Attachments: Staff Report: Bylaw 4311 Salt Spring Island Utility Charges Appendix A: Bylaw No. 4311 and Schedules

Capital Regional District Page 1 Printed on 6/11/2019 Electoral Areas Committee Notice of Meeting and Meeting June 12, 2019 Agenda

5.3. 19-557 Grants-in-Aid

Recommendation: That the Electoral Areas Committee recommend to the Capital Regional District Board: That the following grant-in-aid application(s) be approved: 1. Saltspring Gymnastics Association $ 4,000 2. Willis Point Community Association $ 3,500 3. Salt Spring Community Market Society $ 2,800 4. SWOVA Community Development & Research Society $ 3,000 (NWA) Attachments: Staff Report: Grants In Aid Appendix A: Grants in Aid Applications

5.4. 19-579 Transportation Service for the Southern Gulf Islands

Recommendation: That the Electoral Areas Committee recommend to the Regional Board: 1. That staff consult with community groups, BC Transit, and BC Ferries to define a service model that would best serve the transportation needs of the Southern Gulf Islands. 2. That staff consult with the community bus service providers within the Southern Gulf Islands to determine operating requirements, costs, and service levels to support a CRD transportation service for the Southern Gulf Islands. 3. That staff include the establishment of an SGI transportation service in service and budget planning for 2020. (NWA) Attachments: Staff Report: Transportation Service for the SGIs Appendix 1: Summary of Transportation Reports for the SGIs

5.5. 19-555 Salt Spring Island Community Economic Development Commission Motion re Update on Rural Definition and Western Diversification Recommendation: That the Salt Spring Island Community Economic Development Commission recommends that the Capital Regional District Board strongly advocate to the Federal Government that Salt Spring Island and the Southern Gulf Islands be included in the Community Futures Cowichan Network service boundaries. (NWA) 5.6. 19-530 Previous Minutes of Other CRD Committees and Commissions for Information Recommendation: That the following minutes be received for information:

a) Salt Spring Island Community Economic Development Commission minutes of January 14 and March 11, 2019 b) Salt Spring Island Parks and Recreation Commission minutes of February 19, March 26 and April 15, 2019 c) Salt Spring Island Transportation Commission minutes of February 25 and March 25, 2019 d) Southern Gulf Islands Harbours Commission minutes of February 1, 2019

Capital Regional District Page 2 Printed on 6/11/2019 Electoral Areas Committee Notice of Meeting and Meeting June 12, 2019 Agenda

Attachments: Minutes: SSI Community Economic Dev'l Commiss - January 14, 2019 Minutes: SSI Community Economic Dev'l Commiss - March 11, 2019 Minutes: SSI Parks & Recreation Commission - February 19. 2019 Minutes: SSI Parks & Recreation Commission - March 26. 2019 Minutes: SSI Parks & Recreation Commission - April 15. 2019 Minutes: SSI Transportation Commission - February 25, 2019 Minutes: SSI Transportation Commission - March 25, 2019 Minutes: SGI Harbours Commission - February 1, 2019

6. New Business

7. Adjournment

Next Meeting: July 10, 2019

To ensure quorum, please advise Pat Perna ([email protected]) if you or your alternate cannot attend.

Capital Regional District Page 3 Printed on 6/11/2019 625 Fisgard St., Capital Regional District Victoria, BC V8W 1R7

Meeting Minutes

Electoral Areas Committee

Wednesday, May 8, 2019 10:05 AM 6th Floor Boardroom 625 Fisgard St. Victoria, BC V8W 1R7

PRESENT: Directors: M. Hicks (Chair), D. Howe (Vice Chair), G. Holman, C. Plant (Board Chair, ex-officio)

Staff: R. Lapham, Chief Administrative Officer; K. Lorette, General Manager, Planning and Protective Services; K. Morley, General Manager, Corporate Services; S. Carby, Senior Manager, Protective Services; K. Campbell, Senior Manager, Salt Spring Island Administration; R. Gutierrez, Manager, Building Inspection; J. Starke, Manager, Service Delivery, Southern Gulf Islands Electoral Area; E. Gorman, Deputy Corporate Officer; P. Perna, Committee Clerk (Recorder)

The meeting was called to order at 10:30 am.

1. Approval of Agenda

MOVED by Director Howe, SECONDED by Board Chair Plant, That the agenda for the May 8, 2019 Electoral Areas Committee meeting be approved as circulated. CARRIED 2. Adoption of Minutes

2.1. 19-459 Minutes of the December 4, 2019 Special Electoral Area Services Committee Meeting and the April 10, 2019 Electoral Areas Committee Meeting

MOVED by Director Holman, SECONDED by Director Howe, That the minutes of the December 4, 2019 Special Electoral Area Services Committee meeting and the April 10, 2019 Electoral Areas Committee meeting be adopted as circulated. CARRIED 3. Chair’s Remarks

The Chair had no remarks.

4. Presentations/Delegations

There were no presentations or delegations.

5. Committee Business

Capital Regional District Page 1 Printed on 5/29/2019 Electoral Areas Committee Meeting Minutes May 8, 2019

5.1. 19-481 Pender Island Sheep Kill Compensation Claim - Grimmer Road

MOVED by Director Howe, SECONDED by Director Holman, That the Electoral Area Committee recommends to the Capital Regional District Board: That payment be approved to Ms. Barbara Johnstone Grimmer, 2310 Grimmer Road, Pender Island in the amount of $337.50, which is 75% of the decrease in market value of the total losses. CARRIED

5.2. 19-504 Building Inspection Cost Recovery Fee Impact

K. Lorette provided an overview of the report.

Discussion ensued on providing annual reports on the benchmark rate for building inspection cost recovery.

MOVED by Director Holman, SECONDED by Director Howe, That the benchmark rate for Building Inspection Cost Recovery be set at 75%. CARRIED

5.3. 19-440 Bylaw No. 4301: Fees and Charges Bylaw Amendments for Utilities within the Salt Spring Island Electoral Area

MOVED by Director Holman, SECONDED by Director Howe, That the Electoral Areas Committee recommend to the Capital Regional District Board: 1. That Bylaw No. 4301 cited as “Salt Spring Island Liquid Waste, Sewer, and Water Fees and Charges Bylaw No. 1, 2012, Amendment Bylaw No. 10, 2019” be introduced and read a first, second, and third time. 2. That Bylaw No. 4301 be adopted. CARRIED

5.4. 19-452 Grants-in-Aid

MOVED by Director Howe, SECONDED by Director Holman, That the Electoral Areas Committee recommend to the Capital Regional District Board: That the following grant-in-aid applications be approved: 1. Salish Sea Renewable Energy Coop: $5,000 2. Salish Sea Inter-Island Transportation Society: $4,000 CARRIED

5.5. 19-483 Update on Rural Definition and Western Diversification

J. Starke provided an overview of the report.

Discussion ensued on the following: - the money available to first nations peoples living on the islands and to young families - a report on connectivity to come to a future meeting

Capital Regional District Page 2 Printed on 5/29/2019 Electoral Areas Committee Meeting Minutes May 8, 2019

MOVED by Director Howe, SECONDED by Director Holman, That the Electoral Areas Committee receive the report for information. CARRIED

5.6. 19-431 Previous Minutes of Other CRD Committees and Commissions for Information

MOVED by Director Howe, SECONDED by Director Holman, That the following minutes be received for information: a) Magic Lake Estates Water and Sewer Committee minutes March 12, 2019. CARRIED 6. New Business

L. Hucheson provided an update on the Gardom Pond Dam on North Pender Island as follows: - classified as a high consequence dam by the Dam Safety Branch - a formal plan to decommission the dam was submitted to the Dam Safety Branch, which has has been approved subject to First Nation's feedback - schedule of work, anticipating full approval from the Dam Safety Branch, would start in May and wrap up by the end of August into September - a construction environmental management plan has been done and signed off by the Fire Chief on the island 7. Adjournment

MOVED by Director Howe, SECONDED by Director Holman, That the May 8, 2019 Electoral Areas Committee meeting be adjourned at 11:06 am. CARRIED

______Chair

______Recorder

Capital Regional District Page 3 Printed on 5/29/2019

REPORT TO ELECTORAL AREAS COMMITTEE MEETING OF WEDNESDAY, JUNE 12, 2019

SUBJECT TRANSFER FROM CAPITAL RESERVE AND COMMUNITY WORKS FUND, TO FULFORD WATER MAIN REPLACEMENT PROJECT

ISSUE

To consider transferring sufficient funds from the Capital Reserve Fund and Community Works Fund to the project budget for the Fulford Water Main Replacement project.

BACKGROUND

The Fulford Water Utility is a semi-rural residential community located on Salt Spring Island. The Fulford Water Utility is comprised of 102 parcels of land with 91 of those parcels connected. Within those 91 parcels, there are 95 single family equivalents (SFE) as the use on some parcels represent more than one dwelling. The Fulford water system is comprised of a water treatment plant (WTP), water reservoir, pump station, various ancillary equipment, and distribution water mains.

One of these water mains is located along Morningside Rd, and crosses under Weston Creek. This water main is 4” diameter asbestos cement pipe. Unfortunately the section of pipe that crosses the creek has become exposed (no longer covered by fill material). This leaves the water main vulnerable to an increased chance of failure, and potentially to tampering/vandalism.

A design was completed to remove a 10 meter section of the water main (including the exposed section), and to install a new section of pipe deeper in the ground and sufficiently bedded.

On May 13, 2019 the Fulford Water Service Commission passed the following motion:

“That the Fulford Water Service Commission recommends to the Electoral Areas Committee that the Capital Regional District Board amend the Five Year Financial Plan to include additional funding for the Fulford Water Main Replacement project, and that $12,100.00 be allocated from the Capital Reserve Fund in 2019 to fund the project, and that an application for $11,500.00 from the Community Works Fund be made and subsequently allocated in 2019 to fund the project.”

PROCUREMENT

An Invitation to Tender (ITT) procurement process was completed on Friday February 15th, 2019 (SSI 2019-003), for construction services, and four bids were received. All four bids were compliant with the ITT requirements, and are summarized below:

Contractor Bid Total Saanichton Development Ltd. $94,047.62 Ecklundson Construction Ltd. $56,606.35 Leuco Construction Inc. $53,986.04 IWC Excavation Ltd. $33,024.88

ELECTORAL AREAS COMMITTEE- JUNE 12, 2019 2 Transfer From Capital Reserve and Community Works Fund, To Fulford Water Main Replacement Project

In addition, CRD IWS Operations was approached to determine if they could take this work on, and what their estimated costs would be. Their cost estimate is summarized below:

Contractor Estimated Total Cost CRD IWS Operations $15,000.00

PROJECT BUDGET

Existing project budget and expenditures/commitments to date are as per below:

Budget Actuals Remaining Pre-Design $ 4,500.00 $ 7,400.00 $ (2,900.00) Detailed Design and Admin $ 15,500.00 $ 28,000.00 $ (12,500.00) Construction $ 17,000.00 $ 0.00 $ 17,000.00 Totals $ 37,000.00 $ 35,400.00 $ 1,600.00

Project budget overruns for Pre-Design, Detailed Design and Admin, can be attributed to unforeseen complexities around permitting and regulatory requirements. These regulatory requirements further complicated design and project administration, compounding the budget shortfall. Regulatory agencies involved in this project include Island Health Authority, Ministry of Transportation and Infrastructure, and Ministry of Forests Lands and Natural Resources. The above mentioned unforeseen complexities resulted from the combination of complicating factors: cutting/removing an asbestos cement pipe, which happens to be a water main, in a stream bed, on Ministry of Transportation right of way.

Further reasons for budget shortfall include unplanned administration costs for a rejected construction services procurement process in 2018, and costs associated with staff preparing for and attending the subsequent Electoral Area Services Meeting.

PROJECT FUNDING

Construction bids were higher than originally budgeted for in 2016. This is due again, to the unforeseen complexities around permitting and regulatory requirements, which have translated into more onerous construction practice requirements. Additionally, an incredibly busy construction market has driven costs for materials and labour much higher than originally anticipated.

To support this work, staff will make an application for additional funding. The Electoral Area Director has proposed a contribution of up to $50,000 from the Community Works Fund to cover eligible costs of the water main replacement project. The proposed works meet the CWF Agreement terms. However internal staff time (for example CRD IWS Operations personnel, or CRD Admin) is not eligible. Parts and materials needed to complete the work are eligible.

ELECTORAL AREAS COMMITTEE- JUNE 12, 2019 3 Transfer From Capital Reserve and Community Works Fund, To Fulford Water Main Replacement Project

The estimated costs to complete construction (and the project) are detailed in the table below:

CWF Eligible Non CWF Eligible Line Item Total CRD IWS Operations - Staff Time $0.00 $7,500.00 $7,500.00 CRD IWS Operations - Parts and Materials $7,500.00 $0.00 $7,500.00 Consultant Change Order – Project Close Out $4,000.00 $0.00 $4,000.00 Admin $0.00 $1,200.00 $1,200.00 Contingency (may not be needed) $0.00 $5,000.00 $5,000.00 Total Additional Funding Needed $11,500.00 $13,700.00 $25,200.00

Funding Remaining in Project Budget $0.00 $1,600.00

Total CWF Funds Needed $11,500.00 Transfer from CRF Needed $12,100.00

Please note that the above Contingency will not be spent unless unforeseen circumstances are encountered, and may not be needed.

An application for additional funding from the Community works fund will be made for an amount of $11,500.00.

It is proposed that the remaining required amount of $12,100.00 will come from the service’s Capital Reserve Fund. There are sufficient funds in the Capital Reserve to apply toward the above works without impacting the current 5-year Capital Expenditure Plan.

The total estimated project costs for completion of these works are below:

Design and Admin Costs $40,600.00 Construction Costs $20,000.00 Project Total Costs $60,600.00

ALTERNATIVES

Alternative 1 That the Electoral Areas Committee recommends that the Capital Regional District Board amend the Five Year Financial Plan to include additional funding for the Fulford Water Main Replacement project, and that $12,100.00 be allocated from the Capital Reserve Fund in 2019 to fund the project, and that an application for $11,500.00 from the Community Works Fund be made and the funding subsequently allocated in 2019 to fund the project.

Alternative 2 That the Electoral Areas Committee recommends that the Construction of the Fulford Water Main Replacement project be deferred.

ELECTORAL AREAS COMMITTEE- JUNE 12, 2019 4 Transfer From Capital Reserve and Community Works Fund, To Fulford Water Main Replacement Project

IMPLICATIONS

Alternative 1: By completing the work now, within the existing permitted work window using CRD IWS Operations, we are seeing some savings on contractor overhead costs, and completing the needed repairs.

Alternative 2: Due to concerns expressed by the Island Health Authority, the Ministry of Forests Lands and Natural Resources, and CRD Operations Personnel, it is the view of the CRD that deferring the work presents an unacceptable level of risk. As such funding to complete these works would be referred to the Electoral Area Services Committee to transfer funds from the Fulford LSA Capital Reserve Fund to the Fulford Water Main Replacement project.

CONCLUSION

The Fulford Water Distribution system includes a water main that is located on Morningside Rd, which runs under a creek. This water main is currently exposed, leaving it vulnerable to increased risk of failure, or tampering/vandalism. A design, and subsequent ITT procurement process for construction services were completed. In addition CRD IWS Operations was approached to possibly take on the work. Estimated Costs will exceed current available project budget. The Capital Reserve Fund currently has adequate resources to fund the project budget shortfall, in conjunction with funding from the Community Works Fund. The Fulford Water Service Commission has agreed to proceed with the water main replacement project.

RECOMMENDATION

That the Electoral Areas Committee recommends that the Capital Regional District Board amend the Five Year Financial Plan to include additional funding for the Fulford Water Main Replacement project, and that $12,100.00 be allocated from the Capital Reserve Fund in 2019 to fund the project, and that an application for $11,500.00 from the Community Works Fund be made and subsequently allocated in 2019 to fund the project.

Karla Campbell, Senior Manager, Salt Spring Island Electoral Area Submitted by Chris Davidson, P.Eng., Manager of Engineering, Salt Spring Island Electoral Area Concurrence Matthew McCrank, MSc., P.Eng., Senior Manager, Infrastructure Operations Amber Donaldson, MA, CPA, CMA, Manager, Financial Planning and Concurrence Performance Concurrence Robert Lapham, MCIP, RPP, Chief Administrative Officer

CD:ts 19-556

REPORT TO THE ELECTORAL AREAS COMMITTEE MEETING OF WEDNESDAY, JUNE 12, 2019

SUBJECT Bylaw No. 4311: Charges Bylaw Amendments for Utilities within the Salt Spring Island Electoral Area

ISSUE

Adjusting the user charge for Cedar Lane Water service, as recommended by the Cedar Lane Water Service Commission.

BACKGROUND

Annually, amendments to the Electoral Area utilities fees and charges bylaws are recommended to align with the rates included in the service budgets and preliminary financial plan for the forthcoming year. On May, 8, 2019, the Capital Regional District Board approved amendments in Bylaw No. 4301 Salt Spring lsland Liquid Waste, Sewer, and Water Fees and Charges Bylaw No. 1, 2012, Amendment Bylaw No. 10, 2019.

The proposed bylaw amendment reflects changes recommended by the Commission; the amendment includes a change in rates which is intended to cover the projected net cost of service delivery inclusive of reserve contributions for 2019. The Cedar Lane Water Service Commission amended the tiered structure of consumption rates and concurrently has recommended a change to the annual user fee to $960.81 from $1,058.11, a reduction of $97.31 per single family equivalent (SFE). Board approval is required in advance of the effective start date of July 1, 2019.

ALTERNATIVES

Alternative 1 That the Electoral Areas Committee recommend to the Capital Regional District Board: 1. That Bylaw No. 4311 cited as "Salt Spring Island Liquid Waste, Sewer, and Water Fees and Charges Bylaw No. 1, 2012, Amendment Bylaw No. 11, 2019” be introduced and read a first, second, and third time. 2. That Bylaw No. 4311 be adopted.

Alternative 2 That Bylaw 4311 be referred back to staff for additional information.

IMPLICATIONS

Changes in charges are required in order for local utility services to maintain adequate levels of funding for annual operating costs inclusive of reserve contributions. The recommended rate for Cedar Lane water service is effective for July 1, 2019.

CONCLUSION

The Cedar Lane Water Commission has recommended proposed rate and structure changes; approval is required prior to July 1, 2019, in order to attain the revised revenue targets.

FINT-1152029205-4313 Electoral Areas Committee – Wednesday, June 12, 2019 Bylaw No. 4311: Charges Bylaw Amendments for Utilities within the Salt Spring Island Electoral Area 2

RECOMMENDATION

That the Electoral Areas Committee recommend to the Capital Regional District Board: 1. That Bylaw No. 4311 cited as "Salt Spring Island Liquid Waste, Sewer, and Water Fees and Charges Bylaw No. 1, 2012, Amendment Bylaw No. 11, 2019” be introduced and read a first, second, and third time. 2. That Bylaw No. 4311 be adopted.

Submitted by: Rianna Lachance, BCom, CPA, CA, Senior Manager, Financial Services Concurrence: Nelson Chan, MBA, CPA, CMA, Chief Financial Officer Concurrence: Ted Robbins, B.Sc, C.Tech, General Manager, Integrated Water Services Concurrence: Robert Lapham, MCIP, RPP, Chief Administrative Officer

AD:ngm Attachments Appendix A: Bylaw 4311 and Schedules

CAPITAL REGIONAL DISTRICT

BYLAW NO. 4311

* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * A BYLAW TO AMEND BYLAW 3864 TO UPDATE FEES AND CHARGES FOR UTILITY SERVICES AND LIQUID WASTE DISPOSAL WITHIN THE SALT SPRING ISLAND ELECTORAL AREA * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * The Board of the Capital Regional District, in open meeting assembled, enacts as follows:

1. Bylaw No. 3864 “Salt Spring Island Liquid Waste, Sewer, and Water Fees and Charges Bylaw No. 1, 2012” is amended as follows:

a) By removing SCHEDULE “B” in its entirety and replacing it with SCHEDULE “B” attached hereto.

2. Citation:

This Bylaw may be cited as "Salt Spring Island Liquid Waste, Sewer, and Water Fees and Charges Bylaw No. 1, 2012, Amendment Bylaw No. 11, 2019”.

READ A FIRST TIME THIS DAY OF

READ A SECOND TIME THIS DAY OF

READ A THIRD TIME THIS DAY OF

ADOPTED THIS DAY OF

______CHAIR CORPORATE OFFICER

Bylaw No. 4311 Page 2

SCHEDULE "B"

1. Water Service Turn On and Turn Off Fee

Pursuant to Section 4, the fee for turning on or turning off the water supply at the curb stop is the following. The fees payable herein shall be paid to the CRD on application for the service.

(a) During Normal Working Hours (07:30 – 16:00) Monday through Friday (non- inclusive of statutory holidays): $75.00 Fulford Water only $150.00

(b) During Non-Working Hours: $200.00

(Schedule B continued on next page) Bylaw No. 4311 Page 3

2. Water and Sewer User Fees

The user fees payable shall include a fixed fee and a variable consumption charge based on the volume of water metered as outlined below:

(a) Fixed Fee

Service Area Annual Charge, 25% of which is billed each three months Cedars of Tuam $1,841.76 per single family dwelling unit or equivalent Cedar Lane $960.81 per single family dwelling unit or equivalent Beddis $639.92 per single family dwelling unit or equivalent Highland $0 per single family dwelling unit or equivalent Fernwood $0 per single family dwelling unit or equivalent Maliview $1,183.05 per single family dwelling unit or equivalent $1,255.89 per single family dwelling unit or equivalent Fulford Other: No Fixed Fee Highland & $858.15 per single family dwelling unit or equivalent Fernwood

(b) Consumption Charge based on volume of water metered

The Consumption Charge for water or sewer will be the total volume of water metered to the water service connection, measured in cubic metres (or other units converted to cubic metres) over a three-month billing period, at a rate as follows: Service Area Volume of Water Charge Cedars of Tuam First 38.0 cubic metres or portion $0.90 per cubic metre Greater than 38.0 cubic metres $7.70 per cubic metre Cedar Lane First 30.0 cubic metres or portion $2.50 per cubic metre 31.0 to 60.0 cubic metres or portion $9.00 per cubic metre Greater than 61.0 cubic metres $25.00 per cubic metre Beddis First 38.0 cubic metres or portion $3.10 per cubic metre Next 68.0 cubic metres or portion $6.30 per cubic metre Greater than 106 cubic metres $8.50 per cubic metre Highland and First 38.0 cubic metres or portion $0.64 per cubic metre Fernwood Next 68.0 cubic metres or portion $2.00 per cubic metre Greater than 106 cubic metres $5.13 per cubic metre Maliview $1.75 per cubic metre of total water provided or delivered to the single family dwelling unit or equivalent served by the sewer connection to the CRD Highland Water System Fulford Single Family Residential: No Consumption Charge Other: $3.27 per cubic metre Minimum Consumption Charge per three months is $312.75 per service connection.

19-557

REPORT TO ELECTORAL AREAS COMMITTEE MEETING OF WEDNESDAY, JUNE 12, 2019

SUBJECT Grants-in-Aid

ISSUE

To approve the grant-in-aid applications for the Electoral Areas.

BACKGROUND

The Supplementary Letters Patent for grants-in-aid require that Capital Regional District (CRD) Board approval be obtained before any payments for grants-in-aid are made on behalf of one or more member electoral areas to any organization deemed by the Board of the CRD to be contributing to the general interests and advantage of the area.

This service covers the Electoral Areas. Before exercising the powers described above, the Supplementary Letters Patent require that the Board obtain the written approval of the Director of each Electoral Area to the proposed grant-in-aid for such Electoral Area.

FINANCIAL IMPLICATIONS

The proposed application(s) comply with the CRD Grants-In-Aid guidelines and budgets.

RECOMMENDATION

That the Electoral Areas Committee recommend to the Capital Regional District Board: That the following grant-in-aid application(s) be approved:

1. SaltSpring Gymnastics Association $ 4,000 2. Willis Point Community Association $ 3,500 3. Salt Spring Community Market Society $ 2,800 4. SWOVA Community Development & Research Society $ 3,000

Submitted by: Carlo Vijandre, PMP, AScT, FMP, Manager, Asset Management Concurrence: Nelson Chan, MBA, CPA, CMA, Chief Financial Officer Concurrence: Robert Lapham, MCIP, RPP, Chief Administrative Officer

Appendix A: Grant-In-Aid Application(s)

FINT-1152029205-4270

REPORT TO ELECTORAL AREAS COMMITTEE MEETING OF MAY 8, 2019

SUBJECT TRANSPORTATION SERVICE FOR THE SOUTHERN GULF ISLANDS

ISSUE

The Capital Regional District (CRD) has been requested to create a Transportation Commission for the Southern Gulf Islands Electoral Area.

BACKGROUND

At its meeting on May 24, 2018, the Southern Gulf Islands Community Economic Sustainability Commission (CESC) requested that the CRD establish a new Transportation Commission for the SGI Electoral Area. The CESC motion specified the new CRD SGI Transportation Commission have representatives from Galiano Island, Mayne Island, Pender Islands, and Saturna Island with a mandate to oversee and coordinate the transportation initiatives relating to on-island and inter- island transportation, trails and bikeways and liaising with the SGI Harbours Commission, and with island-based Parks and Recreation Commissions regarding trails. The Commission would also be responsible for liaising with SGI-wide organizations such as the SGI Trails Society.

The Electoral Areas Committee considered this request on July 11, 2018. At that time, EAC was informed that the CRD was in discussion with BC Transit on the potential of establishing an SGI Transportation Service, similar to the service on Salt Spring Island. The EAC passed a resolution to defer consideration of a CRD Transportation Commission until discussions with BC Transit about alternative methods to provide transportation services on SGI were completed.

More recently, on May 17, 2019, the Southern Gulf Islands Economic Development Commission passed a resolution to request staff develop, “…a scope of work and proposed budget to define and consider feasilbity of a Transportation Service and advance Connectivity Planning.”

This intitiative aligns with the Capital Regional District Board priorities for 2019-2022, specifically “Community Well Being - Transportation and Housing,” and corresponds with the CRD Corporate Plan action 2(e)3: “Work with BC Transit to investigate opportunities for public transportation in the SGI.”

SGI Transportation Initiatives

For several years, the CESC and local community groups have tried to advance community bus services on the SGI as a way to provide alternative transportation options on the islands. Groups have also advocated for pedestrian and cycling infrastructure to reduce vehicular traffic and emissions. In addition, the CESC and community groups of the Southern Gulf Islands have proposed an inter-island pedestrian ferry service to improve travel options between the Southern Gulf Islands, Salt Spring Island (SSI) and the Town of Sidney. These initiatives are supported by the Experience the Gulf Islands Concept Plan.

Separate not-for-profit societies provide community bus service on Galiano Island, Mayne Island, North Pender Island and Saturna Island. Bus service has been provided on Mayne Island and on Saturna Island for several years, while community bus pilot projects have been initiated on North Pender Island and Galiano Island. Community bus programs on the islands are challenged with

CPSS-847517430-52 an over-reliance on volunteer labour and grants, low ridership, and difficulties streamlining bus service with ferry schedules.

Community trails are provided on each island through the Parks and Recreation Commissions and smaller community groups, while regional trails are planned and managed by CRD Regional Parks.

Inter-island passenger-only ferry service is provided by private water taxi companies, including the School District 64 charter boat which transports high school students and staff back and forth from each the Southern Gulf Island communities to SSI during the school year. Annually, in June the Tours des Iles event provides inter-island connection by private boats to promote tourism and demonstrate the potential of a more direct transportation network serving the Southern Gulf Islands.

There is a Transportation Commission on SSI which is funded through the SSI Community Transit and Community Transportation services. The SSI Community Transit service provides a public passenger transportation system. The costs are shared between the CRD and BC Transit. The SSI Community Transportation service provides transportation studies, sidewalks, traffic calming, and demand management programs. The Transportation Commission provides advice to the Electoral Area Director and the Regional Board with respect to the organization and conduct of transit and transportation services within the Service Area.

There have been a number of reports developed to document and analyse the various initiatives and transportation options on the Southern Gulf Islands. These reports have been summarized and are provided in Appendix 1. The full reports have been provided previously and are available by request.

BC Transit

As previously reported to the EAC, CRD staff met with BC Transit staff on June 22, 2018 to discuss alternative methods of delivering transportation services to SGI. Key actions from the meeting included:  BC Transit staff acknowledged the concept for an integrated transit service for SSI/SGI connecting with Sidney had merit.  BC Transit will consider what is required to do a refresh of the 2014 feasibility study and expand it to include water-based passenger service.  BC Transit will seek clarity/confirmation as to whether there may be any concerns or complicating factors from a legislative interpretation in introducing a water-based passenger service.  CRD staff will provide BC Transit staff with information to assist in developing the Terms of Reference for a refreshed feasibility study.  Prior to proposing any changes to existing or new establishing bylaws that would enable a transportation service, CRD staff will prepare a report to be circulated to stakeholders (applicable Commissions and Committees) outlining options, including service and funding implications.

At the January 9, 2019 EAC meeting, the committee received a verbal update that discussions with BC Transit have not generated uptake on the proposal to explore a broader definition of transit to include inter-island ferry transportation, but it was clarified if inter-island ferries were defined as transit they could be eligible for a transit subsidy under the province.

Since that time, BC Transit has updated its 2014 report, “Southern Gulf Islands Service Discussion Document.”A summary of this report is included in the appendix. Highlights include:

 The island services perform right on the cusp of viable transit, on the low side for traditional paratransit that isn’t covering long distances and at the “break-even point” for Greenhouse Gas Emission savings compared with single occupancy vehicles.  When comparing the proposed performance levels with other BC Transit systems serving communities of less than 5,000 people, the expected performance for transit on the Southern Gulf Islands compares fairly well for its population, and ridership would likely grow.  Ultimately, community appetite to fund the local portion of costs for service—as well as provincial funding and prioritization for expansion, would determine pursuit of more formal transit services.  Detailed review of the maintenance facilities and capabilities are required to identify the feasibility of maintaining a transit fleet.

ALTERNATIVES

Alternative 1:

That the Electoral Areas Committee recommend to the Regional Board:

1. That staff consult with community groups, BC Transit, and BC ferries to define a service model that would best serve the transportation needs of the Southern Gulf Islands. 2. That staff consult with the community bus service providers within the Southern Gulf Islands to determine operating requirements, costs, and service levels to support a CRD transportation service for the Southern Gulf Islands. 3. That staff include the establishment of an SGI transportation service in service and budget planning for 2020.

Alternative 2:

That the Electoral Areas Committee recommend to the Regional Board:

That staff defer any further work on this initive until new project funding is approved.

DISCUSSION

The studies referenced by this report demonstrate dedication and capacity within the SGI communities for community based transportation initiatives in the Southern Gulf Islands. These studies also reveal the difficulty of sustainable funding for alternative transportation modes on the islands. Even without a detailed feasibility study, it is clear that due to the dispersed geography and low populations of the Southern Gulf Islands, there are real challenges to expanding sustainable transportation services for the islands. The Islands Trust Act mandates the islands be preserved and protected for all British Columbians. Indeed, while the resident communities of the SGI are small, the populations of the islands can more than triple on a seasonal basis when visitors come to enjoy the beauty of the islands. In the summer, BC Ferries exceed capacity and the roads can be overwhelmed with cars. Servicing the Southern Gulf Islands with low carbon and alternative transportation options should continue to be advanced as a collective responsibility. The transportation needs of the Southern Gulf Islands would benefit from dedicated collaboration towards partnerships between BC Ferries, BC Transit, and the CRD.

At this time there is no SGI Transportation Service to support the request to create a Transportation Commission. Prior to proposing any changes to existing or new establishing bylaws that would enable a transportation service for the Southern Gulf Islands, there is a need for a feasibility study that outlines detailed options, including service and funding implications. The

CRD’s service establishment process requires this feasibility study to include a business case for the service.

CRD Service Establishment Process

Due diligence is required when considering requests for new service establishment to ensure the following key requirements are met:  A purpose that aligns with the CRD’s mandate;  A service area that specifies who will benefit from and pay for the service;  Demonstrated financial viability of the service’s ability to cover all direct and overhead costs;  Legislative authority for the service;  Community support.

The CRD process for service establishment must follow a number of steps:

1. New service is requested by the EAC and Board; 2. Staff conduct preliminary viability analysis; 3. Electoral Areas Committee (as the relevant Board Standing Committee) consideration and approval to prepare a business case. The business case should include: a. Cost of the service; b. Ratepayer impact; c. Electoral approval method; d. Implementation schedule; 4. Subject to CRD Board approval, the Corporate Officer oversees the Service Establishment process inclusive of Board, Electorate, Municipal Inspector and any other approvals as per the LGA. a. Draft bylaw b. Draft agreements (as required) c. Submit to the Board (1st,2nd,3rd reading) d. Seek Elector Consent and Inspector of Municipalities approval 5. If all required approvals are obtained, the CRD Board adopts the bylaw and establishes the service.

FINANCIAL IMPLICATIONS

Currently, there is no identified funding allocated to support a transportation feasibility study in the current SGI Administration budget. With EAC direction, however, CRD staff can initiate the process towards approval to create a business case that could be advanced in the 2020 fiscal year.

The following next steps are recommended: 1. Staff further consult with community groups, BC Transit, and BC ferries to define a service model that would best serve the transportation needs of the Southern Gulf Islands. 2. Define operating requirements of each island’s community bus and shuttle services as a first step towards enabling consideration of broader transportation services (such as inter- island water transport, ride sharing options, or electrical vehicle car share co-operatives). 3. Staff prepare a preliminary viability analysis; 4. EAC and Board considers the preliminary viability analysis and give direction to prepare a business case for service establishment through the 2020 service planning and budget process.

CONCLUSION

The SGI is underserved by transportation options that would enable a reduction of vehicular traffic and resulting greenhouse gas emissions. The communities of the SGI have an economic and social need for better connection between their islands. Providing a transportation service to meet these needs requires creativity and a sustainable funding model. For the CRD to establish a Transportation Commission, it would need to first establish a Transportation Service. More specific consultation and analysis is needed to support the CRD’s consideration of establishing a Transportation Service for the Southern Gulf Islands.

RECOMMENDATION(S)

That the Electoral Areas Committee recommend to the Regional Board:

1. That staff consult with community groups, BC Transit, and BC ferries to define a service model that would best serve the transportation needs of the Southern Gulf Islands. 2. That staff consult with the community bus service providers within the Southern Gulf Islands to determine operating requirements, costs, and service levels to support a CRD transportation service for the Southern Gulf Islands. 3. That staff include the establishment of an SGI transportation service in service and budget planning for 2020.

Submitted by: Justine Starke, Manager, SGI Service Delivery, Corporate Services Concurrence: Kristen Morley, JD, General Manager, Corporate Service and Corporate Officer Concurrence: Robert Lapham, MCIP, RPP, Chief Administrative Officer

WRITERS INITIALS:js

Appendices:

1. Summary of Transportation Reports for the Southern Gulf Islands

Transportation in the Southern Gulf Islands

Summary of Reports

There have been a number of reports on the various initiatives to advance improved transportation options on the Southern Gulf Islands. These are also summarized below and also provide by separate attachment.

Southern Gulf Islands Implementation Work plan for Passenger-only Ferry Service By Marine Transit Consulting Group, KPFF Consulting Engineers, September 2017

Summary: • Outlines a plan for a single-route pilot project. • Timeline: 6 months to service start up. • Consultant services costs for implementation of Service Business Plan Assistance (does not include travel): $69,000. Route-specific costs: $11,000 per route • The proposed route that was discussed included: Sidney to Port Browning; Lyall Bay, Hope Bay, Horton Bay; Montague Harbour, Miners Bay, Ganges Harbour; Mill Bay to Patricia Bay; Ganges Harbour to Sidney. • Multiple routes with long trips are costly to operate; low population centres and limited commuter trips can result in a small market; several area water taxis currently operating have not been able to provide a sustained service due to the operating costs, capital investment, and staffing. • Sustained funding from private or public agencies is required to operate a viable long-term multiple-route passenger-only ferry service. Service could be undertaken by private operators under contract. The role of CRD could be limited to providing contract management and procurement services or assisting with grant applications.

Southern Gulf Islands Community Bus Assessment By Capital Regional District, March 2017

Summary: • The report documents community bus operations on the Southern Gulf Islands and identified factors affecting the success of community bus services. • The success of community bus services on the islands depend on adjusting the service to meet demand. • All four islands would benefit from improved communications to raise profile, assess and increase ridership, develop support, encourage donations and volunteers, and identify opportunities for service improvement and cost savings. • The Capital Regional District has supported community bus operations on the Southern Gulf Islands through the support of the SGI CESC; financial assistance has included vehicle purchases and accepting and forwarding donations. • A CRD Transportation Commission would allow for inter-island cost-sharing and savings via centralized communications, centralized administration, planning studies, discounts on operations and maintenance, flexibility from shared vehicle inventory, and improved inter- island travel as a result of integration with water taxi services. • It is essential that each community bus service on each island first demonstrate sustainability and community support, to ensure that one or more services do not impact the viability of the commission and the other services.

Mayne Island • Community bus service on Mayne Island began in July 2013. • Aim was to enhance transportation options for residents and visitors, but has had low resident ridership due to challenges of integration with the ferry schedule and seasonal fluctuations in demand. It also contends with aging vehicles with the potential for unexpected and costly repairs. • Face challenges due to an insufficient pool of staff and volunteer drivers, limiting the ability to meet service demands.

Saturna Island • The community bus service is provided by the Saturna Lions Club. The service began in 2013. • The objective of the service is to encourage visitors to come to Saturna Island without a vehicle and reduce traffic in summer season. • The service is not sustainable - it operates at a deficit. • Also faces challenges of limited staff and volunteer drivers

Pender Islands • At the time of the report, the Pender service was considered well-established with strong support from the community, a clearly-defined service plan, two buses in very good condition, and a growing number of volunteer drivers. • See the update under the “Pender Island Community Bus Pilot Project Report,” below.

Galiano Island • The report described the community bus service planned on Galiano Island for 2017. • Although at the time of the report the Galiano bus hadn’t been piloted, it is reported that the Galiano Island Community Transportation Society operated a scheduled service around the island on weekends from April to September in both 2017 and 2018, with a schedule tied to meeting the major ferries from Vancouver and Victoria. The primary ridership was visitors arriving on the ferries, rather than local islanders. • Charters for weddings and other events brought in more revenue than the regularly scheduled runs. • Faced with the need to pay drivers and cover operating costs (insurance, fuel, regular maintenance etc), the society has been unable to sercure adequate funding for 2019 and is considering options, including sale of the fleet.

Pender Island Community Bus Pilot Project Report Peter Pare, Thomas Boland, Bruce Boland, Lisa Baile, Niall Parker, David Roberts, Robert Lannon, Robb Zuk, Peter Murphy, Andrea Mills, August 2018

• The two-year pilot was successful, with a slow but steady increase in ridership that still remains modest. Some Penderites have come to rely on the bus and use it regularly. Ridership is predominantly youth. Commuters make up a small proportion of the ridership as the bus does not always meet the early morning Ferry to Swartz Bay and it does not run every weekday. This is in contrast to the service on Gabriola Island, where there a much larger group of commuters to Nanaimo. • Benefits: The service is an affordable and accessible option to access, ferries, shopping, recreation etc. It’s more reliable than the Car Stop program. It supports seniors who aim to age in place on island and live-aboard boaters who don’t have other land transportation. Business owners are positive about the bus service and support the increased access to their goods and services it provides. It reduces carbon emissions. Supports inter-island connectivity by providing land transportation for Tour des Iles. • Recommendation: The pilot model, a community volunteer run bus supported predominantly by grants and donations, is not a viable plan for the future. A subsidized community bus model, as on Gabriola, is the best option. This would require funding of approximately $80,000 per year.

Southern Gulf Islands Service Discussion Document CRD and BC Transit, April 2014 (Updated costings Oct 2018)

• Pender’s year-round population and make up is most supportive of a traditional transit model, especially in partnership with School District #64 and Poet’s Cove Resort. • Galiano’s and Mayne’s summer populations just bump over the typical threshold for daily transit service. • In winter, communities of this size are on the threshold for service 2-3 days per week. • Galiano has the largest collection of privately run transportation alternatives. Key markets are predominantly at the south end: Montague Harbour corridor to amenities; and the school water taxi traffic. • Mayne’s distribution is more scattered, and would therefore require more resources to service, however it does have more groups and services catering to the needs of seniors. • Even in summer Saturna is well below the viable population threshold even for flexible paratransit. Creation of a transportation umbrella group would benefit transportation on the island, i.e.) sharing network coordination or access to a grant to help offset vehicle operating costs. The island seems to have strong volunteer capacity. • Suggested overall network strategy for the area is presented, as well as service options for each of the four islands. • Public transportation appears to become more feasible as the administrative and dispatch components become consolidated for the larger area, and would also complement the goal of the Experience the Gulf Islands project. • It is doubtful that BC Transit would partner separately with multiple transit operating companies in such a small service area. • At one end of the spectrum, consolidation would mean centralizing public information on available transportation options, at the other end it would mean coordinating public information and dispatch under a single umbrella organization. • Some of the proposals look at providing service three days a week. Adding additional days of service to ramp up or ramp down shoulder period service levels should be included for consideration. • The island services perform right on the cusp of viable transit, on the low side for traditional paratransit that isn’t covering long distances and at the “break-even point” for Greenhouse Gas Emissions. • When comparing the proposed performance levels with other BC Transit systems serving communities of less than 5,000 people, the expected performance for transit on the Southern Gulf Islands compares fairly well for its population, and ridership would likely grow. • Ultimately, community appetite to fund the local portion of costs for service—as well as provincial funding and prioritization for expansion, would determine pursuit of more formal transit services. • Detailed review of the maintenance facilities and capabilities are required to identify the feasibility of maintaining a transit fleet.

Salt Spring Island/Southern Gulf Islands Passenger Ferry Workshop Summary By KPFF Consulting Engineers, November 2016

Summary • Parties present (including private sector operators and private investment) were in support of providing passenger-only service to Salt Spring Island and the Southern Gulf Islands. Such service would provide the ability to get directly into population and employment centers and the airport, would not compete with existing BC Ferries service, and would improve inter-Island connectivity. The CRD owns pier infrastructure around the Islands that could be used for service; and there is potential for leveraging existing service. • Challenges raised include declining ridership; private investment and ridership will likely require links to centres i.e. Sidney; a scheduled service would need dedicated docking areas to meet schedule due to seasonal high demand of CRD pier infrastructure; upland transportation would need to be enhanced; identifying the right mix of vessels is challenging; skilled crew are hard to find and hard to keep due to seasonality; and, there are higher operating expenses for greater than 12-passenger capacity. • Support would be needed by a sustained source (i.e., some form of taxation, strong commuter ridership, subsidy). • CRD priority was for passenger-only ferries to provide value to island residents if residents chose to subsidize service (may be difficult at start-up or pilot project to convey and measure that value). • Service Implementation Consensus: A spoke and hub route arrangement, with slower inter-island loops providing access to a central hub with faster access to Sidney and perhaps Ganges on Salt Spring. A bus service could be used to connect the two circulars. A pilot would need to be tested on and off season to get a true test of ridership and operating conditions. Because of existing service providers, a central dispatch center and system could manage the existing service and assets.

Minutes of the Regular Meeting of the Salt Spring Island Community Economic Development Commission Held Monday January 14, 2019, in the Public Library 129 McPhillips Ave, Salt Spring Island, BC

Present: CRD Director: Gary Holman Commission Members: Francine Carlin, Holly MacDonald, Darryl Martin, Randy Cunningham, Jason Griffin Staff: Karla Campbell, Senior Manager; Dan Ovington, Manager, Parks and Recreation; Tracey Shaver, Recording Secretary. Absent: Janice Harkley Participants: Jeremy Milsom, Vice-President, SSI Chamber, Laura Patrick, Islands Trust

Senior Manager Campbell called the meeting to order at 4:01pm with a request for nominations for the positions of Chair and Vice Chair.

1. Election of Chair and Vice Chair

Randy Cunningham nominated Francine Carlin for the position of Chair. No other nominations were put forth; Francine Carlin accepted the position of chair and was voted in by acclamation.

Randy Cunningham nominated Holly MacDonald for the position of Vice Chair. No other nominations were put forth; Holly MacDonald accepted the position of Vice Chair and was voted in by acclamation.

2. Approval of Agenda

MOVED by Commissioner MacDonald, SECONDED by Commissioner Cunningham, That the Salt Spring Island Economic Development Commission agenda of January 14, 2019 be approved with the addition of item 5.3 Correspondence from Li Read, President of the SSI Chamber Board. CARRIED

3. Adoption of Minutes of November 27, 2018

MOVED by Commissioner Cunningham, SECONDED by Commissioner Griffin, That the Salt Spring Island Economic Development Commission Minutes of November 27, 2018 be approved. CARRIED

EXEC-1295039085-1920 Salt Spring Island Community Economic Development Commission Minutes January 14, 2019 2

3. Delegation/Presentation 3.1 None registered

4. Director, Chair and Commissioner Reports 4.1 Director Holman reported:  Provided a full report to the Driftwood early in January  Hosting a CRD budget meeting on Jan 22, 2019  SSIWPA Public Meeting Jan 26, 2019  Organizing a Town Hall meeting to debrief community from the December Storm event  Participating in a Climate Action workshop  Two affordable housing project moving forward with funding in place; SS Commons and Croftonbrook  Meeting with NSSWD and Province regarding one water authority

4.2 Chair Carlin reported:  Continued efforts to get SSI in the boundary for ICET funding  Good response to Rural Island Economic Summit  Positive feedback from Driftwood article

4.3 Commissioner Reports-none

4.4 Rural Business Accelerator-nothing to report 4.5 Southern Gulf Islands Tourism Partnership Society- Update  Incorporation process complete  Order in Council fall of 2019  Application for MRDT with Destination BC  Managed tourism targeting the off season months  Setting up an interim board; AGM within 15 months  Strategic plan with stakeholder and community involvement

4.6 Communication & Digital Media  “rurally inspired” hash tag

4.7 Islands Trust Update - Laura Patrick, Islands Trustee  Getting involved and oriented to all the islands and keep sharing ideas  Keeping office hours on Mondays 9 to 12 for meetings  Moore tools for enforcement and ticketing  Modernizing OCP and including First Nations  Foreshore zoning issues  Affordable housing  SSIWPA – taxation for service meeting January 26  Jan 29 regular Trust Meeting

EXEC-1295039085-1920 Salt Spring Island Community Economic Development Commission Minutes January 14, 2019 3

4.8 Chamber of Commerce Update - Jeremy Milsom, Vice President  Harbourwalk process; foreshore and RoW issues  Good feedback for Vancouver Island Economic Summit  Transition and collaboration for DMMO; all five islands to be involved equally  Strom impact-need more ways to distribute information  2019 payroll taxes to increase by 3%

5. Outstanding Business 5.1 Red Tape Reduction-Civic Portal Project  2018 project to provide guidance to new business owners and residents. Request for Proposals to lead project being prepared. 5.2 UBCM – Preparing Final Rural Resolution for 2019  Several attempts to further “Rural” designation  Best practice is to submit resolutions to UBMC through the Vancouver Island Coastal Communities. MOVED by Commissioner Carlin, SECONDED by Commissioner Martin, That the SSI CEDC recommends the CRD complete the process of submitting a resolution to the Association of Vancouver Island and Costal Communities (AVICC) to obtain support for the designation of rural status of all three Electoral Areas at the 2019 UBMC conference. CARRIED

5.3 Correspondence from Li Read, President of the SSI Chamber Board  The Chamber questioned the governance change to non-profit; and questioned overlap of chamber functions  Commissioner Carlin responded: new organization is for all sectors and island stakeholders; not restricted to business memberships

6. New Business 6.1 Hold Joint CEDC-CESC Meetings two times per year MOVED by Commissioner Carlin, SECONDED by Commissioner Martin, That Salt Spring Island Community Economic Development request two joint meetings with Community Economic Sustainability Commission be scheduled in 2019. CARRIED 6.2 Confirm CEDC 2019 Program Budget Items  Budget items reviewed; guidelines for use of funds  Strategic Business Plan; RFP and scope of work  Feasibility study of shared business

EXEC-1295039085-1920 Salt Spring Island Community Economic Development Commission Minutes January 14, 2019 4

6.3 2019 Rural Islands Economic Summit Written project summary provided. MOVED by Commissioner Carlin, SECONDED by Commissioner Cunningham, That the Salt Spring Island Community Economic Development Commission approves from the existing budget the expenditure of $8000.00 to contribute towards the 2019 BC Rural Islands Economic Summit. The Rural Islands Economic Summit will focus on economic capacity building for BC’s rural island communities. Local rural island organizational representatives and rural island advocates from all of BC’s populated rural islands will gather to share common challenges, knowledge, experiences, and learnings related to cultivating and sustaining rural island sustainable economic growth. The Summit is scheduled for October/November 2019 CARRIED 6.4 Child Care Letter – Grant Endorsement MOVED by Commissioner MacDonald, SECONDED by Commissioner Griffin, That the Salt Spring Island Community Economic Development Commission supports the Parks and Recreation application for a Child Care Community Space Creation Grant. CARRIED 6.5 Discussion- What is currently happening in the community that impacts Salt Spring Island economy?- Impact of recent storm on local businesses  Lack of power and internet impacted many outside of the “Core” area  Provide workshops for businesses on emergency preparedness and loss prevention  Isolated area with diverse residents  Support for cell tower connectivity  Develop small business emergency kit and share

7. Next Meeting March 11, 2019 at 4:00 to 6:00 pm – SSI Public Library

8. Adjournment

MOVED By Commissioner Carlin, SECONDED by Commissioner MacDonald, That the meeting adjourn at 5:50 pm CARRIED

______CHAIR

______SENIOR MANAGER

EXEC-1295039085-1920

Minutes of the Regular Meeting of the Salt Spring Island Community Economic Development Commission Held Monday March 11, 2019, in the Public Library 129 McPhillips Ave, Salt Spring Island, BC

Present: CRD Director: Gary Holman Commission Members: Francine Carlin, Holly MacDonald (attended via telephone), Janice Harkley, Darryl Martin, Randy Cunningham, Jason Griffin Staff: Karla Campbell, Senior Manager; Michelle Goss Baxter, Recording Secretary. Absent: Participants: Li Read, President, SSI Chamber, Laura Patrick, Islands Trust

Chair Carlin called the meeting to order at 4:00pm

1. Approval of Agenda

MOVED by Commissioner Cunningham, SECONDED by Commissioner Harkley, That the Salt Spring Island Economic Development Commission Agenda of March 11, 2019 be approved with the addition of item 5.4 Rural Dividend Grant Application and 5.5 CRD Budget. CARRIED

2. Adoption of Minutes of January 14, 2019

MOVED by Commissioner Martin, SECONDED by Commissioner Griffin, That the Salt Spring Island Economic Development Commission Minutes of January 14, 2019 be amended as follows: • Item 4.5 point 3 change “DMMO” to MRDT • Item 4.6 point 1 change “has tag” to “hash tag” • Item 5.3 clarify comments • Item 6.5 point 5 change “tool kit” to “small business emergency kit”

3. Delegation/Presentation – None Registered

4. Director, Chair and Commissioner and Advisory Member Reports 4.1 Director Holman reported: • Provided a summary of the Town Hall meeting to debrief the community on the December Storm Event o The meeting was well attended o The POD system was helpful for those PODs that were activated

EXEC-1295039085-1967 Salt Spring Island Community Economic Development Commission Minutes March 11, 2019 2

o Communications issues came up frequently as a concern • Provided a summary of the Climate Action Workshop • Provided a summary of the Harbour Walk Steering Committee meeting with the Marina owner • Updated the Commission about a proposal for a new CREST tower at the Legion

MOVED by Commissioner Cunningham, SECONDED by Commissioner MacDonald that the Salt Spring Island Community Economic Development Commission contact the Emergency Services Coordinator to seek advice on how the Commission might engage Salt Spring Island businesses in Emergency Preparedness. CARRIED 4.2 Chair Carlin reported: • Provided an update on the BC Rural Islands Economic Summit o Will be held November 7 & 8 2019 at the Harbour House Hotel o Bowen Island, Denman Island, and the Southern Gulf Islands are attending o Seeking additional funding partners • Attended the Transportation Commission meeting on February 25, 2019 • Awarded the Green Projects to EPI

4.3 Commissioner Cunningham reported: • Attended a presentation by the Vancouver Island Economic Alliance o Vancouver Island and Gulf Islands have been designated by the Federal Government as a Foreign Trade Zone o Addresses taxation and duties for companies that produce goods in our Island region utilizing materials/goods imported and the finished product is exported • Visited Destination BC to discuss the status of our MRDT application o The application has moved forward to the Ministry of Finance o We are expecting a green light in April o Cabinet approval in June/July o A letter in place in August o Funds by November o We will be held to our 5 year plan • Updated the Commission regarding work he is doing for the SGITP o Researching insurance for meetings o Developing a work plan

Commissioner MacDonald reported: • The creation of a Green Learning Lab will focus on the creation of products or services that seek to Reduce, Reuse, or Recycle

4.4 Southern Gulf Islands Tourism Partnership Society - Update • Commissioner Cunningham reported in item 4.3

EXEC-1295039085-1967 Salt Spring Island Community Economic Development Commission Minutes March 11, 2019 3

4.5 Communication and Digital Media Report • Report attached

4.6 Islands Trust Update - Laura Patrick • Islands Trust provided a letter of support for the BC Rural Islands Economic Summit • Islands Trust Council meets this week • Islands Trust conducted a survey. Results determined that island residents are concerned with three issues; climate change, water, and housing • There will be a public meeting on Friday, March 15 at the Harbour House Hotel from 2:30 – 5:45 PM • There will be a meeting with Salt Spring Island Watershed Protection Alliance on April 2, 2019 to identify projects that meet the mandate of SSIWPA • The regular Islands Trust meeting is March 26, 2019 at Harbour House Hotel

4.7 Chamber of Commerce Update – Li Read • Li Read will be replacing Jeremy Milsom as the Chamber of Commerce representative to the Community Economic Development Commission meetings • The Chamber of Commerce has a new Executive Director as of February 4, 2019 • Provided a summary of concerns the Chamber has regarding Ganges Village including vandalism, broken glass, and dog issues o The Chamber will report back to the Community Economic Development Commission as they investigate and come up with next steps • Commissioner Martin and Commissioner Harkley will work with the Chamber to find solutions to security issues in and around the Ganges core. Part of this work will be to research what other communities do for crime prevention

5. Outstanding Business 5.1 Red Tape Reduction – Civic Portal Project - Update • The project is on hold due to the complexity of the design

5.2 CRD-EA – Community Futures • No status update at this time

5.3 Awarded Green Business Projects to EcoPlan International • Establishing deliverables

EXEC-1295039085-1967 Salt Spring Island Community Economic Development Commission Minutes March 11, 2019 4

• Several meetings will be planned • Commissioner MacDonald will be going to the #BCTech Summit

5.4 Rural Dividend Grant Application • An application has been submitted. No decisions have been made yet

5.5 CRD Budget • Scheduled to be approved on March 20, 2019

Additional Item 5.6 added to Agenda 5.6 Saturday Market Shuttle Service • Commissioner Carlin attended the Transportation Commission meeting as a delegate • A Work BC grant may be available for Shuttle Service • Li Read will bring herself up to speed and email Commissioner Carlin with suggestions • Commissioner Carlin will organize a meeting between the CEDC, Chamber of Commerce, and other relevant groups regarding a Saturday Market Shuttle Service • Commissioner Griffin offered to be a part of the group that works on the Saturday Market Shuttle Service project

6. New Business 6.1 Discussion: Climate Change Lense – A holistic vision for social and economic transformation. • We need to look at climate change through an economic and a social lens • A Climate Action Plan needs to involve all aspects of Salt Spring Island • All projects need to be looked at through “People, Profit, Planet” • We need to help people understand that working with climate change does not reduce the economy • Director Holman suggested that the Community Economic Development Commission have a liaison to the Climate Action Group o Commissioner Griffin volunteered to be a liaison to the Climate Action Group

7. Next Meeting May 13, 2019 at 4 pm SSI Public Library

8. Adjournment

EXEC-1295039085-1967 Salt Spring Island Community Economic Development Commission Minutes March 11, 2019 5

MOVED By Commissioner Cunningham, SECONDED by Commissioner Martin, That the meeting adjourn at 6:00 pm

______CHAIR

______SENIOR MANAGER

EXEC-1295039085-1967

Minutes of the Regular Meeting of the Salt Spring Island Parks and Recreation Commission Held February 19, 2019 at 145 Vesuvius Bay Road, Salt Spring Island, BC Present: Director: Gary Holman Commission Members: Gregg Dow, Sonja Collombin, Brian Webster, Jacky Cooper, John Gauld Staff: Dan Ovington, Parks and Recreation Manager; Karla Campbell, Senior Manager, Salt Spring Island Electoral Area arrived at 4:45 pm; Tracey Shaver, Recording Secretary Absent: Darlene Steele

Chair Dow called the meeting to order at 4:00 pm.

1. Approval of Agenda

MOVED by Commissioner Webster, SECONDED by Commissioner Collombin, That the Salt Spring Island Parks and Recreation Commission agenda of February 19, 2019 be amended and approved with the addition of item 6.4 Coop Grant Application. CARRIED

2. Adoption of Minutes of January 21, 2019 and February 4, 2019

MOVED by Commissioner Cooper, SECONDED by Commissioner Gauld, That the Salt Spring Island Parks and Recreation Commission Minutes of January 21, 2019 be approved. CARRIED MOVED by Commissioner Cooper, SECONDED by Commissioner Gauld, That the Salt Spring Island Parks and Recreation Commission Minutes of February 4, 2019 be amended to include under item 3.1 a list of Strategic Plan Priorities as amended by the Commission at the meeting. Minutes to be brought back for approval at next meeting. CARRIED 3. Delegation/Presentation 3.1 None

4. Director and Chair Reports 4.1 Director Holman briefly reported: • Had meeting with RCMP which identified a need to increase bylaw enforcement in local parks to provide additional support and education during summer months. The Director is supporting a modest increase to budget for community safety and presence. • CRD declared Climate Action Emergency and committed to working towards

EXEC-1295039085-1939 Salt Spring Island Parks and Recreation Commission Minutes February 19, 2019 2

climate neutrality by 2030; Each Commission and CRD Facility to use climate lens on all projects.

4.2 Chair Dow briefly reported on the progress of construction of the Centennial Park Washrooms. Roof is on even with all the severe weather issues.

5. Outstanding Business 5.1 Project Status Report - Received for information • Trail drainage work needed for Bishop’s Walk pathway which links into town; gap in SRoW over Community Services property. • Concern expressed regarding corrosive environment at pool; suggestion of doors to separate locker rooms from pool areas; many upgrades have been made to correct the mechanical room and HAVC systems • Discussion on process of establishing artwork or murals to enhance the exterior of the completed Centennial Park Washroom.

5.2 Zoning Referral Updates – Received for information

6. New Business 6.1 Parkland Dedication-SS SUB 2017.5-281 Beaver Point Road • Request for additional information on parent property location; size of potential parkland dedication.

6.2 SSI Parks and Recreation Year end Revenue and Expenses Received for information • Change in operations and management of pool proving positive for the community.

6.3 SSI Parks and Recreation Electric Bicycle Charging Units

• All that is needed is a regular outdoor electrical outlet • Easy way to promote health with environmental benefits

MOVED by Commissioner Cooper, SECONDED by Commissioner Collombin, That the Salt Spring Parks and Recreation Commission recommend that staff install E-Bike charging stations at Portlock Park and Rainbow Road Aquatic Centre. CARRIED

6.4 Coop Grant Application Partners Creating Pathways is initiating an application for the installation of 10 E-Bike charger stations and would be looking to install a covered bike shelter & charging station in Centennial Park, which is already included in the Centennial Park Master Plan.

EXEC-1295039085-1939 Salt Spring Island Parks and Recreation Commission Minutes February 19, 2019 3

7. Next Meeting: Tuesday March 26, 2019 at 4 PM at the Portlock Portable Meeting Room

8. Adjournment

MOVED By Commissioner Cooper, SECONDED by Commissioner Webster, That the meeting adjourn at 4:55 pm.

______CHAIR

______SENIOR MANAGER

EXEC-1295039085-1939

Minutes of the Regular Meeting of the Salt Spring Island Parks and Recreation Commission Held March 26, 2019 at 145 Vesuvius Bay Road, Salt Spring Island, BC

Present: Director: Gary Holman Commission Members: Gregg Dow, Brian Webster, Jacky Cooper, John Gauld Staff: Dan Ovington, Parks and Recreation Manager; Tracey Shaver, Recording Secretary Absent: Sonja Collombin, Darlene Steele

Chair Dow called the meeting to order at 4:00 pm.

1. Approval of Agenda

MOVED by Commissioner Webster, SECONDED by Commissioner Cooper, That the Salt Spring Island Parks and Recreation Commission agenda of March 26, 2019 be amended and approved by adding item 6.3 EV Chargers. CARRIED 2. Adoption of Minutes from February 4, 2019 MOVED by Commissioner Gauld, SECONDED by Commissioner Cooper, That the Salt Spring Island Parks and Recreation Commission Minutes of February 4, 2019 be approved with the following amendments: Item 3.1 priority number one, remove the words “renovation and/or”. Item 3.1 priority number two, remove the word “for”, add in the words “develop new ball fields” after the words community use. CARRIED Adoption of Minutes from February 19, 2019 MOVED by Commissioner Gauld, SECONDED by Commissioner Cooper, That the Salt Spring Island Parks and Recreation Commission Minutes of February 19. 2019 be approved with the following amendments: under item 4.1 first bullet add in the words “in local parks” after the word enforcement; under item 4.1 add the words “the Director is supporting a” at the beginning of sentence number 2. CARRIED 3. Delegation/Presentation 3.1 Lindsey Neville – Duck Creek Parking Mr. Neville provided information on street parking near the Broadwell entrance to Duck Creek Park. • 17 year resident of area; supportive of park use • Use of park increasing • Popular with dog walkers • Entrance located on a blind, twisty and steep section of road

EXEC-1295039085-1982 Salt Spring Island Parks and Recreation Commission Minutes March 26, 2019 2

• Three designated spaces are not safely usable • Vehicles parking on both sides of road with no shoulder allowance • Consider closing down parking on Broadwell Road completely and directing parking to Sunset Drive. • Potential to develop proper entrance and parking area in the front field space along Sunset Road Add item to next agenda in April 4. Director and Chair Reports 4.1 Director Holman briefly reported on: • CRD Board approved final budget for 2019 • SSI overall 1.8% increase • Transportation requisition lower due to completion of borrowing approval for the for North Ganges Transportation Plan (NGTP) • Potential announcement of increase in Community Gas Tax Funding

5. Outstanding Business 5.1 Project Status Report • Item 4.7 Bishops Walk; SRoW being drafted for portion of trail, once complete work on a drainage study and trail repairs will begin. • Item 1.2 Harbour Walk Steering Committee; recent meeting between Islands Trust and Marina Owner with no resolution. Next step will be a meeting with the Ministry, elected officials and marina owner. No work on detail design will begin until SRoW secured.

5.2 Parkland Dedication – SS Sub 2017.5 – 281 Beaver Point Road Brief discussion • Merits and risks of accepting linear strips of land • Probability of cross island trail connection • Trails Advisory Group recommends trail dedication; extensive work on trail connections in area • Review of regulations; SRoW possible?

MOVED by Commissioner Webster, SECONDED by Commissioner Cooper, That the Salt Spring Island Parks and Recreation Commission recommends that the Islands Trust approve SS-SUB-2017.5, 281 Beaver Point Road, subject to the following comments: Accepting a combination of land dedication and cash-in-lieu equivalent to 5% of the value; and that the applicant be responsible for an appraisal report for the cash-in-lieu report; and professionally prepared plans, survey maps and drawings to identify the location and dimensions of any land dedication or trail construction to the satisfaction of the Capital Regional District Parks and Recreation Commission. CARRIED Opposed: Commissioner Gauld

EXEC-1295039085-1982 Salt Spring Island Parks and Recreation Commission Minutes March 26, 2019 3

5.3 Centennial Park Washroom – Art in the Park MOVED by Commissioner Gauld, SECONDED by Commissioner Cooper, That the Salt Spring Island Parks and Recreation Commission recommends proceeding with the Request for Proposals from First Nation and local artists to accent the new washroom facility once the washroom project is completed and identify a maximum budget for this work. CARRIED 6. New Business 6.1 Fees and Charges Policy Brief discussion • Commission requested formalized process for setting annual fees and charges • Difficult comparison with other facilities; larger populations and additional amenities • Discourage automatic alignment with other facilities; adjust to community needs • Keep wording flexible and consistent with strategic objectives • Establish adult base rate as starting point • Revised wording and example of impact on fees at next meeting

Commissioner Webster leaves meeting at 5:44pm due to conflict with Market 6.2 Market Advisory Group Pre Season Meeting MOVED by Commissioner Gauld, SECONDED by Commissioner Cooper,

a) That the Salt Spring Island Market Advisory Group recommends to the Salt Spring Island Parks and Recreation Commission that staff approve Reayane Keane of Ambledale Farms an extended leave request for one more year.

b) That the Salt Spring Island Market Advisory Group recommends to the Salt Spring Island Parks and Recreation Commission that staff approve Garden Faire’s farmer exemption request for one more year. CARRIED Commissioner Webster returns to meeting at 5:48 pm

6.3 EV Chargers Director Holman expressed an interest in finding a location for a level 2 “fast” charger for electric vehicles at public facilities. • Bicycle charging stations in progress • Could add to five year Capital Plan • Grants available for capital costs; issue with how to recoup operating and maintenance • Technology changing rapidly

7. Next Meeting – Monday April 15, 2019 at 4:00 PM at the Rainbow Road Indoor Pool Lobby; tour of facility at 3:30 pm.

EXEC-1295039085-1982 Salt Spring Island Parks and Recreation Commission Minutes March 26, 2019 4

8. Adjournment

MOVED By Commissioner Cooper, SECONDED by Commissioner Gauld, That the meeting adjourn at 6:01 pm.

______CHAIR

______SENIOR MANAGER

EXEC-1295039085-1982

Minutes of the Regular Meeting of the Salt Spring Island Parks and Recreation Commission Held April 15, 2019 at 262 Rainbow Road, Salt Spring Island, BC

Present: Director: Gary Holman Commission Members: Gregg Dow, Sonja Collombin, Brian Webster, Jacky Cooper, Darlene Steele, John Gauld Staff: Dan Ovington, Parks and Recreation Manager; Karla Campbell, Senior Manager, Salt Spring Island Electoral Area; Tracey Shaver, Recording Secretary; Zack Lundry, Recreation Coordinator Absent: Brian Webster

Chair Dow called the meeting to order at 4:18 pm.

1. Approval of Agenda MOVED by Commissioner Collombin, SECONDED by Commissioner Cooper , That the Salt Spring Island Parks and Recreation Commission agenda of April 15, 2019 be amended and approved by adding item 6.3 b Consider SSPLASH request as separate user group, Item 6.6 Track and Field Facilities CARRIED

2. Adoption of Minutes of March 26, 2019 MOVED by Commissioner Gauld, SECONDED by Commissioner Cooper, That the Salt Spring Island Parks and Recreation Commission Minutes of March 26, 2019 be approved. CARRIED

3. Delegation/Presentation 3.1 Christina Marshall- Centennial Park Recognition Plaque Ms. Marshall provided background information on First Nations native plant use and is requesting a recognition plaque for her mother, Elsie Claxton, to be part of educational signage in and around native plants in Centennial Park.

4. Director and Chair Reports 4.1 Director Holman referred to the Driftwood newspaper and a publication on CRD Tax Increases. 4.2 Chair Dow expressed thanks to staff for the new washroom facility opening in time for the first Saturday market. Market vendors were pleased and the capital project is an example of balancing community and fiscal needs responsibly.

EXEC-1295039085-2015 Salt Spring Island Parks and Recreation Commission Minutes April 15, 2019 2

5. Outstanding Business 5.1 Fees and Charges Policy Amendments include: • Replace number 5 in the Purpose with: to ensure fees are not a barrier • 3rd paragraph change “different age” to “various user” • Under Procedure; change the first line to “ use the following formulas as a guideline in pool admission fees” • Under Procedure: remove wording “subsidization” MOVED by Commissioner Cooper, SECONDED by Commissioner Collombin, That the Salt Spring Island Parks and Recreation Commission recommends to the Electoral Area Service Committee that the Capital Regional District Board approve the amended Salt Spring Island Parks and Recreation Fees and Charges Policy. CARRIED 5.2 Parking at Community Parks • Additional area residents have expressed safety concerns with the entrance to Duck Creek Park along Broadwell Road. • Need to seek long term solution and include proper infrastructure. • Staff will prepare a parking plan and cost estimates.

6. New Business 6.1 Community Recreation Quarterly Report • Working on succession planning; training new lifeguards • Additional trained staff allows for flexibility and an increase in private lessons • Continuing to develop a variety of programs • Revenue has increased and expenses are down

6.2 2019-2020 Proposed Fees and Charges Bylaw - Motion • Amendment is to increase the “tournament” fee from $5.00 per hour to a flat rate of $25.00 • Discussion around senior fees • Market increase for 2020 will be 5%

MOVED by Commissioner Cooper, SECONDED by Commissioner Gauld, That the Salt Spring Island Parks and Recreation Commission recommends to the Electoral Areas Committee that the Capital Regional District Board approve the attached Salt Spring Island Parks and Recreation Fees and Charges as amended. CARRIED Commissioner Steele leaves the meeting due to conflict with Item 6.3 at 5:44 pm

EXEC-1295039085-2015 Salt Spring Island Parks and Recreation Commission Minutes April 15, 2019 3

6.3 User Group Storage Facilities on CRD Property Item was discussed and considered as one report.

MOVED by Commissioner Cooper, SECONDED by Commissioner Collombin, Staff prepare a five year Short Form License for Salt Spring Island Minor Baseball Association, Salt Spring Soccer United, SSPLASH and the Salt Spring Aquatic Association with an annual payment for the total costs of the License. CARRIED Commissioner Steele returned to the meeting at 5:55 pm 6.4 Beach Fires on Foreshore Lands-SSI Fire Protection District Item Deferred 6.5 Centennial Park Playground and Washroom Native Plant Gardens Item Deferred 6.6 Track and Field Facilities During the master plan process for Portlock Park user groups will be identified for needs and input. Track and Field to be included.

7. Next Meeting: Tuesday May 21, 2019 at 4 PM in the Portlock Portable

8. Correspondence: Received for information

9. Adjournment MOVED By Commissioner Gauld, SECONDED by Commissioner Cooper, That the meeting adjourn at 6:00 pm.

______CHAIR

______SENIOR MANAGER

EXEC-1295039085-2015 Minutes of the Regular Meeting of the Salt Spring Island Transportation Commission Held February 25, 2019, SSI Public Library, 129 McPhillips Ave, Salt Spring Island, BC

Present: CRD Director: Gary Holman Commission Members: Gary Lehman, Shellie Barrett (4:05 pm), Dal Brickenden, Myna Lee Johnstone (4:03 pm), Rhonan Heitzmann (4:07 pm) Staff: Karla Campbell, Senior Manager, Salt Spring Electoral Area; Chris Davidson, Manager Engineering, Dan Ovington, Manager Parks and Recreation; Tracey Shaver, Recording Secretary; Michelle Goss Baxter, Recording Secretary in training. Absent: Carolyn Hopp

Acting Chair, Gary Holman called the meeting to order at 3:59 pm.

1. Election of Vice-Chair

Election deferred as several members are not in attendance at this time.

2. Approval of Agenda

MOVED by Commissioner Brickenden, SECONDED by Commissioner Lehman, That the Salt Spring Island Transportation Commission agenda of February 25, 2019 be amended and approved by adding item 7.2 Line Painting- Blaine and Crofton Road. CARRIED

3. Adoption of Minutes of January 28, 2019 Commissioner Johnstone requested that the Chair use discretion during the meetings and allow Robert’s Rule of Order to request additional information during discussion by requesting a “Point of Information”. MOVED by Commissioner Lehman, SECONDED by Commissioner Johnston, That the Salt Spring Island Transportation Commission minutes of January 28, 2019 be approved. CARRIED

4. Delegation/Presentation 4.1 Ron Hawkins, Corbett Road, re: Signage and Parking Mr. Hawkins spoke about safety concerns surrounding Corbett Road and the impact of additional traffic anticipated with the housing development known as Croftonbrook. Mr. Hawkins made three requests for the Commission to consider • Installation of “No Parking” signs • Gravel pathway along roadside

EXEC-1295039085-1949 Salt Spring Island Transportation Commission Minutes February 25, 2019 2

• Enforcement of no parking regulations by ticketing and or creation of a parking authority for Salt Spring

Items to be discussed at next meeting. 4.2 Francine Carlin, Chair Economic Development Commission, re: Saturday Summer Bus Service Ms. Carlin provided background information and a suggestion on how to pilot a shuttle service on summer Saturday’s to ease congestion in the downtown core area. • Several considerations and agreements need to be arranged to operate a shuttle service and or the use of any directional signage which suggests that visitor’s park on private property. • Potential for grants available through BC Job Creation program if run by non-profit organization. • CEDC and Transportation Commission to approach Chamber of Commerce about taking the lead role for this service which would benefit local businesses and visitors. MOVED by Commissioner Hertzman, SECONDED by Commissioner Lehman, That the Salt Spring Island Transportation Commission support the Salt Spring Island Community Economic Development Commission in approaching the Salt Spring Island Chamber of Commerce to collaborate on the development of a community shuttle service operating on summer Saturdays between the Saturday Market and satellite parking areas. CARRIED 4.3 Elizabeth FitzZaland, Island Pathways, re: Cycling Initiatives Ms. FitzZaland provided information on the merger of the SSI Bike Club with Island Pathways. Island Pathways is working on a strategic plan which will include cycling initiatives.

5. Director, Chair and Commissioner Reports 5.1 Director Holman clarified that under the existing transportation bylaw the CRD can set up a service to regulate parking on private or MoTI lands with a License of Occupation from property owners.

Director’s report deferred.

5.2 Commissioner Brickenden deferred bus shelter report to next meeting.

6. Outstanding Business 6.1 Road Safety Infrastructure – Commissioner Brickenden Commissioner Brickenden provided some background details on intersection safety items brought to the attention of the commission through previous delegations. After recently researching some additional road conditions assessment material, Commissioner Brickenden proposed that the Director approach the Ministry of

EXEC-1295039085-1949 Salt Spring Island Transportation Commission Minutes February 25, 2019 3

Transportation with a request to rectify the two simplest to fix out of the four locations previously identified at the January 28, 2019 Transportation Meeting. MOVED by Commissioner Brickenden, SECONDED by Commissioner Lehman, That the Salt Spring Island Transportation Commission requests the CRD Director to share the details of the road safety delegation and the intersections identified at the January 28, 2019 Transportation Meeting with the Ministry of Transportation for their review in conjunction with the McElhanney SSI Road Condition Assessment of August 2016 and identify the two most readily resolved locations and what next steps would be required in pursuit of their resolution. CARRIED 6.2 Ganges Pedestrian / Scooter Safety – Commissioner Lehman Commissioner Lehman provided background information on previous efforts made to improve safety and several mobility challenging infrastructure areas around the downtown core. Commissioner Lehman to meet with staff and identify any remaining areas needing attention and bring back a report for the Commission to consider supporting.

Dan Ovington left the meeting at 5:15 pm 7. New Business 7.1 BC Transit Monthly Revenue Received for information. BC Transit to address potential needs for service review in April.

7.2 Line Painting- Blaine and Crofton Road Commissioner Lehman brought forward a request to have the pedestrian pathways repainted on the roadways of Crofton and Blaine which is part of the Partners Creating Pathways network of urban trails. MOVED by Commissioner Lehman, SECONDED by Commissioner Brickenden, That the Salt Spring Island Transportation Commission request the CRD Director to recommend to the Ministry of Transportation that lines demarking the pedestrian walkways on Blaine and Crofton road be repainted. This work entails the white fog line along the roadside and the pedestrian logos in the pathways. CARRIED 7.3 Election of Vice Chair Acting Chair, Director Holman called for nomination for the position of Vice Chair. Commissioner Brickenden nominated Gary Lehman whom accepted the nomination. Additional nominations were called for three times and hearing none Gary Lehman was appointed Vice Chair by acclamation.

8. Next Meeting: March 25, 2019 at the Public Library starting at 4:00 pm

EXEC-1295039085-1949 Salt Spring Island Transportation Commission Minutes February 25, 2019 4

9. Adjournment

MOVED by Commissioner Lehman, SECONDED by Commissioner Brickenden, That the meeting be adjourned at 5:37 pm.

______CHAIR

______SENIOR MANAGER

EXEC-1295039085-1949

Minutes of the Regular Meeting of the Salt Spring Island Transportation Commission Held March 25, 2019, SSI Public Library, 129 McPhillips Ave, Salt Spring Island, BC

Present: CRD Director: Gary Holman Commission Members: Carolyn Hopp (via telephone), Gary Lehman, Myna Lee Johnston Staff: Karla Campbell, Senior Manager, Salt Spring Electoral Area; Tracey Shaver, Recording Secretary. Absent: Shellie Barrett, Rhonan Heitzmann, Commissioner Brickenden has resigned

Acting Chair, Director Holman called the meeting to order at 4:00 pm.

1. Approval of Agenda

MOVED by Commissioner Hopp, SECONDED by Commissioner Lehman, That the Salt Spring Island Transportation Commission agenda of March 25, 2019 be amended and approved by adding items 6.3 Saturday Shuttle/Parking, 6.4 Safety Issues, 6.5 Pathway Project-Booth Bay Rd. CARRIED

2. Adoption of Minutes of February 25, 2019

MOVED by Commissioner Lehman, SECONDED by Commissioner Johnston, That the Salt Spring Island Transportation Commission Minutes of February 25, 2019 be approved. CARRIED

3. Delegation/Presentation - none

4. Director, Chair, and Commissioner Reports 4.1 Director Holman briefly reported on: • CRD Board approved final budget for 2019 • SSI overall 1.8% increase • Transportation requisition lower due to completion of borrowing approval for the for North Ganges Transportation Plan (NGTP) • Property assessments average increase of 10%

4.2 Chair Hopp briefly commented on: • Request that commissioners consider and report back their top three transportation issues to focus on this year.

EXEC-1295039085-1981 Salt Spring Island Transportation Commission Minutes March 25, 2019 2

• Chair Hopp’s top three issues are 1) Sustainable budget for Transit Service 2) Improvements to pedestrian and cyclist safety in downtown core 3) keep the NGTP project moving forward.

4.3 Commissioner Johnston advised that she is participating in the organization of a petition to the MLA for action on safety issues; requesting an expanded “village area” with lower speed zone and creation of posted “senior” zones similar to school zones.

5. Outstanding Business 5.1 BC Transit – Development Referral Response - 132 Corbett Rd. MOVED by Commissioner Lehman, SECONDED by Commissioner Johnston, That the Salt Spring Island Transportation Commission deferred discussion on 132 Corbett Road bus stop development to the April meeting. CARRIED 5.2 Letter dated November 6, 2018 from Mr. Hawkins re: Corbett Road Signage and Parking Director Holman to contact Mr. Hawkins and inform him that Island Pathways will consider adding this area to their pathway projects.

5.3 Ganges Pedestrian / Scooter Safety – Commissioner Lehman Commissioner Lehman provided an update on some of the previously identified areas; three are part of the NGTP and will be done as that project is completed, others are either on private property or under the jurisdiction of MoTI. Commissioner Lehman to bring a written list of the areas for the Commission to prioritize, seeking funding and volunteers to complete the improvement works.

5.4 Bus Shelter Report – Director Holman One shelter in 5 to 6 years not enough; would like to see procurement process move forward

5.5 North Ganges Transportation Plan – Status Update Manager Campbell reported that the first portion of the archeological study is complete and will guide the next application which needs to be applied for to do any works in the area. There is potential that some redesign work will need to take place.

6. New Business 6.1 ICBC Summary of Salt Spring Island Crash Report Data (2013-2017) • Stats were reviewed. • No indication of what caused accidents, difficult to interpret data. • Chair Hopp offered to manipulate data to see if there are any obvious areas of repeated crashes.

EXEC-1295039085-1981 Salt Spring Island Transportation Commission Minutes March 25, 2019 3

6.2 BC Transit Monthly Revenue – February 2019 Received for information

6.3 Saturday Shuttle/Parking Meeting to be set up with representatives from the Economic Development Commission, the Chamber, Director Holman and former shuttle operator John Cade.

6.4 Safety Issues Discussion on strategy to approach the Ministry of Transportation with list of safety concerns that are brought to the attention of the Transportation Commission. • Keep record of input, report quarterly • Look for areas of cost sharing; ICBC, RCMP and MoTI • CRD Traffic Safety Committee

6.5 Pathway Project-Booth Bay Rd Detailed designs are being worked on to establish the order of magnitude which will be compared with available budget prior to issuing a RFP.

7. Next Meeting - Monday, April 29, 2019 at the Salt Spring Island Public Library 4 pm

8. Adjournment

MOVED By Commissioner Lehman, SECONDED by Director Holman, That the meeting adjourn at 5:55 pm.

______CHAIR

______SENIOR MANAGER

EXEC-1295039085-1981

MINUTES OF A MEETING OF THE SOUTHERN GULF ISLANDS HARBOURS COMMISSION Held Friday, February 1, 2019 at the Panorama Recreation Centre Boardroom, 1885 Forest Park Drive, North Saanich, BC

PRESENT: Ben Mabberly, Galiano Island (C); D. Howe, Regional Director; J. Hall, Piers Island; D. Hargreaves, Pender Island (via tele-conference); I. Dow, Mayne Island; P. Brent, Saturna Island

Staff: T. Robbins, General Manager, Integrated Water Services; D. Robson, Manager, Saanich Peninsula and Gulf Islands Operations; D. Puskas, Manager, Capital Works; P. Dayton, Senior Financial Advisor; P. Binner, Dock Operations Coordinator; S. Orr (Recorder)

PUBLIC: 4

The meeting was called to order at 9 a.m.

1. ELECTION OF CHAIR AND VICE CHAIR T. Robbins called for nominations for the Chair of the Southern Gulf Islands Harbours Commission for 2019.

Commissioner Brent nominated Commissioner Mabberly.

T. Robbins called a second and third time for further nominations and, as there were none, declared Commissioner Mabberley elected as Chair of the Southern Gulf Islands Harbours Commission for 2019 by acclamation.

Commissioner Mabberley assumed the Chair and called for nominations for the position of Vice-Chair of the Southern Gulf Islands Harbours Commission for 2019.

Commissioner Brent nominated Commissioner Dow

Commissioner Mabberley called a second and third time for further nominations and, as there were none, declared Commissioner Dow was elected as Vice-Chair of the Southern Gulf Islands Harbours Commission for 2019 by acclamation.

2. APPROVAL OF AGENDA The following additions were made: • Item #5 – Presentation/Delegations − Neil Jensen, Wharfinger on Mayne Island − Allen Slade, Mayne Island resident • Item #4 – Chairs Remarks − Update on projects • Item #9 – New Business − Electronic meeting participation − Gas lines on Miners Bay dock

MOVED by Commissioner Brent, SECONDED by Commissioner Dow, That the Southern Gulf Islands Harbours Commission agenda be approved as amended. CARRIED Southern Gulf Islands Harbours Commission Minutes – February 1, 2019 2

3. ADOPTION OF MINUTES MOVED by Commissioner Howe, SECONDED by Commissioner Brent, That the minutes of the December 14, 2018 meeting be adopted. CARRIED

4. CHAIR’S REMARKS The Chair thanked the Commission for his re-appointment as Chair for the term ending 2019. He stated the following: • All divestures are completed at this point and funds for Lyall Harbour have been received. • Two docks have been ordered from Department of Fisheries and Oceans and that staff will put them in storage until they are ready to be used. • The projects for Anson Road, Horton Bay and Spanish Hills are complete.

5. PRESENTATIONS/DELEGATIONS Neil Jensen, Wharfinger, Mayne Island N. Jensen stated that he is pleased with the work at Anson Bay Road and Horton Bay and would like to see input from the community regarding design. He stated that a community minded design would increase revenue by accommodating the needs of the community to serve as many different types of users as possible, including an increase of moorage space.

Allan Slade, Resident, Mayne Island A. Slade stated he endorses a design that increases revenue and there is a need for kayak storage, safe kayak launching and an unencumbered loading zone. He stated that retaining mooring buoys would be beneficial to users.

The Chair thanked each delegate and stated that he supports community input with regard to the design and that a lease is required for mooring buoys.

Director Howe thanked the Chair, Commission members, the Dock Operations Coordinator and staff for their support over the years.

6. 2019 OPERATING AND CAPITAL BUDGET T. Robbins introduced the report and provided a brief summary of the 2018 budget and operating expenses and provided a summary and key factors influencing the 2019 budget. He proposed that Capital Project 21-03 Lyall Harbour Additional Floats in the amount of $250,000 be moved from 2021 to 2019 to accommodate for flexibility with the procurement process. He stated that archeological and environmental reviews may be required for some of the capital projects to meet governmental requirements.

Staff answered questions from the commission about capital projects and the procurement procedure.

MOVED by Commissioner Brent, SECONDED by Commissioner Dow That the Southern Gulf Islands Harbours Commission, Approve capital project 21-03 Lyall Harbour Additional Floats for the amount of $250,000 be moved from 2021 to 2019. CARRIED Southern Gulf Islands Harbours Commission Minutes – February 1, 2019 3

The Chair noted that he would like to engage with BC Ferries regarding Sturdies Bay dock and that it should only be kept as a service dock.

A discussion took place about the flexibility of the scope for the grant application for Miners Bay dock.

A discussion took place about derelict boats and transient moorage.

Staff answered questions from the commission.

MOVED by Commissioner Brent, SECONDED by Commissioner Dow, That the Southern Gulf Islands Harbours Commission:

1. Approve the 2019 operating and capital budget as presented and direct staff to balance the 2018 actual surplus or deficit on the 2018 transfer to the Capital Reserve Fund; and

2. Recommend that the Electoral Areas Committee recommend that the CRD Board approve the 2019 Operating and Capital Budget and the five year Financial Plan for the Southern Gulf Islands Harbours Service as amended. CARRIED

7. MINERS BAY GRANT APPLICATION – INVESTING IN CANADA INFRASTRUCTURE PROGRAM D. Puskas stated that the Investing in Canada Infrastructure Program - British Columbia - Rural and Northern Communities Infrastructure Grant was submitted on January 22, 2019.

The commission thanked staff for work on the application.

8. DOCK OPERATIONS REPORTS D. Robson presented the Dock Operations Reports and stated that spill kits have been procured and distributed to the dock facilities and pressure washing has been completed on several of the docks and will continue on the remaining ones. He stated there was repair work done to Sturdies dock.

Commissioner Hall requested that anti-skid material be installed on the Swartz Bay dock.

D. Robson answered questions from the commission

P. Binner stated that notice boards at each facility need refurbishing, except for Sturdies, Swartz and Piers docks.

Commissioner Hall stated that it would be beneficial for Wharfinger’s to be notified of the scope of services for upcoming projects.

9. NEW BUSINESS 9.1. Electronic Meeting Participation T. Robbins stated the opportunity to conduct meetings electronically is permitted as per CRD Board Procedures Bylaw to allow meetings to be conducted electronically provided Southern Gulf Islands Harbours Commission Minutes – February 1, 2019 4

that a physical meeting space is available for public to attend and that the Chair also be present at the same meeting location.

A discussion took place about options available for conducting electronic meetings.

T. Robbins stated that he will research the technology discussed and bring information back to the next regular meeting.

9.2. Gas Lines on Miners Bay Dock Commissioner Dow stated that he has met with the new owner of the gas station and is a gas fitter and available to remove gas lines from Miners Bay dock.

A discussion took place about the removal of gas lines at Miners Bay dock.

Staff answered questions from the commission.

10. ADJOURNMENT The Chair stated that a meeting may be held in the future on Mayne Island to discuss the design of the Anson Road project.

MOVED by Commissioner Brent, SECONDED Director Howe, That the regular meeting of the Southern Gulf Islands Harbour Commission adjourn at 10:58 a.m. CARRIED

Chair Secretary