July 15, 2010 COUNCIL MEETING – MINUTES

On Thursday, July 15th, 2010 the Council for the Corporation of the Township of South Algonquin held a Regular Council Meeting.

Present – Mayor Percy Bresnahan Staff Harold Luckasavitch, Clerk/Treasurer Councillor Jane Dumas Sue Klatt, Deputy Clerk Recording Secretary Councillor Joe Florent Gerry Dunn, Works Superintendent, CBCO Councillor Dave Harper Carla Gatley, Administrative Assistant Councillor Randy Jessup Councillor Robert Ogilvie Councillor Richard Shalla Guests- Fred Kuehn An attendance sheet was signed and there were 28 attendees.

Moved by:J.Dumas Seconded by:D.Harper Res.#10-245 “That the Council for the Corporation of the Township of South Algonquin calls to order the Regular Council Meeting of July 15th, 2010 at 7:00 p.m.” -Carried-

2.ADDITIONS/AMENDMENTS TO THE AGENDA:  That Fred Kuehn’s presentation be heard as item 7.1  That the Budget By-Law be discussed and introduced as item 7.2

3. ADOPTION OF THE AGENDA Moved by:R. Ogilvie Seconded by:J.Dumas Res.#10-246 “That the Council for the Corporation of the Township of South Algonquin adopts the agenda as amended and circulated for the meeting of July 15th, 2010. -Carried-

4..DISCLOSURE OF PECUNIARY INTEREST: none Mayor Bresnahan declared a conflict of interest #8-action package

5.PETITIONS, DELEGATIONS and/or PRESENTATIONS: Fred Kuehn- Representing the Aylen Lake Community Association-

6.MINUTES OF PREVIOUS MEETING Moved by: Seconded by:J.Dumas Res.#10-247 “That the Council for the Corporation of the Township of South Algonquin adopt the minutes of the Regular Council Meeting of June 17th, 2010; also the Special Meeting of June 24th, as circulated and amended. -Carried-

7.BUSINESS ARISING FROM THE MINUTES  Madawaska Office-all cleaned out except for assessment books and a few items to be removed.  Will invite Clayton Sampson to attend the August 5, 2010 Regular Council Meeting to present a brief presentation on the funds available if the municipality proceeds with recycling.  The floors at the Lester B.Smith buildings have been cleaned.

7.1 Fred Kuehn: Mr. Kuehn explained that he was attending as a concerned property owner and ratepayer but also as a Board Member of the Aylen Lake Community Association (85% of Aylen Lake property owners are members) Mr. Kuehn congratulated Council on the many accomplishments and large initiatives that have been achieved specifically the Madawaska Multi-purpose Building, the Official Plan and the Civic Addressing project. He acknowledged the level of service received as it relates to road maintenance, garbage disposal and dock installation and maintenance. Mr. Kuehn elaborated on the proposed budget and the assessment increases from the Municipal Property Assessment Corporation(MPAC). He added that he disagreed with the proposal to allow the mill rate to remain unchanged for the 2010 budget and explained that his concern which is directly related to the assessment increases, will result in a continued large increase over a 4 year phase in if the mill rate is not lowered. He urged Council to discuss and consider how our municipal government will deal with the fallout of the continued rising assessments and urged they reconsider lowering the mill rate. His concern is that “leaving the mill rate static for this

 1 budget will result in a windfall increase in revenue for the Township of almost $140,000 which represents an increase in the order of 10% over last years budget.” In his opinion, leaving the mill rate unchanged is neither warranted nor did it demonstrate good financial management. Mr. Kuehn compared the 10% increase to the budget to the 12 month increase in the consumer price index which is at 2% to show that this was a typical increase in revenues. In closing, he urged Council to reconsider and come back with a budget in line with the increases in costs to avoid burdening ratepayers whose assessments have increased substantially. On behalf of the association, he added that correspondence from members of the association have been received and they are concerned that they will not be able to continue to enjoy their properties and that higher taxation will force them to have to sell and /or will bring financial hardship to their families. The preferred solution brought forward would be to lower the proposed reserves from $500,000 to $400,000 and reiterated that a one year increase in revenue of 10% is unnecessary and excessive. Mayor Bresnahan thanked Mr. Kuehn for his presentation and elaborated on the following issues: -Recognized Council and staff for achieving projects and bringing taxation in line in a period of 4 years whereas it should have been done over a period of 10 years. He spoke of his tenure in the Township of South Algonquin and all the changes which have taken place. -Explained that in previous taxation years the taxes were dropped due to revenue received from government grants which resulted in the municipality having very little reserve which leaves the Township very vulnerable. Without reserves, the municipality is incapable of dealing with emergency repairs, unexpected equipment replacement, no funds available to apply for future grants and if the township needs to borrow due to the lack of reserves, it will be paying high interest rates. -Agreed lakefront property assessments have gone up but reminded those present that for many years, the lake’s assessments were out of line and paying under the assessed value. -One challenge discussed was that the municipality has 13,000 acres whereas there is no assessment -He agreed some assessments have gone up but added the increase includes new buildings and renovations and he added that many property values have also been reduced. -The budget was drafted on facts only and not the dependency of offsetting costs with grants that may not be available in years to come. -He outlined where the existing proposed reserves would be distributed and identified that each of these reserves are still short of their goals.(ie. Fire truck purchase$200,000 only have $78,631 in reserve)

Moved by:R.Ogilvie Seconded by:J.Dumas Sess.#10-248 That Council for the Corporation of the Township of South Algonquin adjust the mill rate so as to lower the number of dollars to be collected by taxation in 2010 from $1,447,362 by $70,000 dollars. This would reduce the proposed increase in municipal tax dollars from the presently proposed 10.7 percent and would instead result in a 5.3 percent increase. -Defeated-

7.2.BY-LAWS First Reading Moved by:R.Shalla Seconded by:J.Florent Sess#10-249 Second Reading Moved by:J.Dumas Seconded by:D.Harper Sess#10-250 Third Reading Moved by:R.Jessup Seconded by:J.Florent Sess#10-251 “That a By-law to adopt the following Tax Ratios for the Taxation Year 2010, Residential 1.0000; Commercial 1.9800; Commercial Vacant Units/Land 1.3860; Industrial 2.6300; Industrial Vacant Units/Land 1.7095; Farmlands / Managed Forest 0.2500; as reported by the Committee of the Whole be read a third time, passed and numbered 10-376, and that the said by- law be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and be entered in the By-Law Book.” -Carried- Third Reading Moved by:R.Jessup Seconded by:J.Florent Sess#10-252 “That a By-law to establish the expenditure ($4,208,208) and revenue ($2,760,846) estimates for the municipality and the amount required through taxation ($1,447,362) to address the costs for municipal services in 2010, as reported by the Committee of the Whole be read a third time, passed and numbered 10-377 and that the said By-Law be signed by the Mayor and Clerk, sealed with the seal of the Corporation and be entered in the By-law book. Councillor Ogilvie requested a recorded vote Councillor Harper For Councillor Shalla For Councillor Jessup For Councillor Florent For Councillor Dumas For Councillor Ogilvie Against Mayor Bresnahan For -Carried- First Reading:Moved by:R.Jessup Seconded by:J.Florent Sess#10-253 Second Reading:Moved by:D.Harper Seconded by:R.Shalla Sess#10-254

 2 Third Reading:Moved by:J.Dumas Seconded by:R.Ogilvie Sess#10-255 “That a By-law to adopt changes to By-Law # 08-321 as outlined in Human Resources Policy HR-002-00, Respect in the Work Place, be received and read a third time, passed and numbered 2010-0378 and that the said By-Law be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and be entered in the By-Law Book.” -Carried- First Reading:Moved by:J.Dumas Seconded by:R.Jessup Sess#10-256 Second Reading:Moved by:R.Ogilvie Seconded by:R.Jessup Sess#10-257 Third Reading:Moved by:D.Harper Seconded by:R.Shalla Sess#10-258 “That a By-Law to authorize the changes to By-Law 08-328-Policy #FIN-001-000 Accounting for Tangible Capital Assets as prepared for the meeting of July 15, 2010 and authorized by the Township auditor as reported by the Committee of the Whole, be read a third time, passed and numbered 10-379 and that the said By-Law be signed by the Mayor, and Clerk and sealed with the seal of the Corporation and be entered in the By-Law Book.” -Carried-

8.UNFINISHED BUSINESS:  Lake street draining  Official plan update-there are some roads not listed on the plan

9.COMMITTEE REPORTS CIVIC ADDRESSING COMMITTEE- the committee met once and determined street signs and locations of duplicate names. The next meeting should include the NAVIGO representatives to discuss water access properties. The Road Superintendent should contact Brian Ackney to discuss some road names that may need to be reviewed ROADS MEETING: Gravel Resurfacing Project Actual crushing operations started on Wednesday, June 30, 2010 and should be completed July 13, 2010. Roads Resurfaced: North McKenzie/Henry Coghlan Road/McKenzie Lake Road/Proven Line/McGuey Road/Hay Lake Road/Landing Road/ Hilltop Crescent/Paradise Road/Hay Creek Road/Lake Street/Lakeshore Drive/ Nipissing Road/Madawaska Street/Sunset Trail/Airy Road/Hayward Road Post Street:-Attended the hearing in North Bay in regards to Post Street issues on July 8, 2010. Liquid Calcium-all roads normally done with exception of Galeairy Lake Crescent and Peplinskie Road MUNICIPAL FACILITIES: -Substantial completion inspection report attached from G.D.Jewell Engineering Ltd. -Septic System installation approaching completion. -Aylen Lake Docks- the additional docks should be installed the middle of next week. The expenditure for this will be in the area of $13,000 which is more than originally quoted. - Dock-extension to the slab poured on Thursday June 24, 2010. -Madawaska Boat Launch-concrete slabs poured -Madawaska Rink-Privy moved and reinstalled at the Madawaska Boat Launch WASTE MANAGEMENT: -Household Hazardous Waste Collection Day-August 7, 2010 in Whitney RECREATION: -no report at this time. -Staff is asked to forward a letter of Thanks to Brian August and volunteers for the Day Celebrations.

10.CORRESPONDENCE -Action Items- reviewed and filed -Information Items-received and filed #1- Whitney Seniors New Outlook-request to do upgrades to the Seniors Centre-Council has no objections to the outlined upgrades. The Clerk is to forward a letter outlining permission is granted but the costs are to be the sole responsibility of the Seniors Group. #4- Good Roads Association-MMS Litigation Fund-Council approve #6-The Clerk is to advise Erika Kramer, to remove the TVO tower #8-All Star Variety-Request to operate a propane cylinder exchange facility at their location. Mayor Bresnahan left the room for this discussion-declared a conflict of interest

11.NEW BUSINESS a) The Clerk is asked to contact realtors to sell the Madawaska Municipal Building and the old Madawaska Community Hall b) The Clerk is asked to call the insurance to ensure the new Multipurpose Building is now added to our policy as Build All will be dropping the insurance next week. c) Councillor Shalla expressed concern with the condition of various culvert heaves along Hay Lake Road and he requested it be worked into the roads maintenance schedule. He added

 3 concern with the washout in the area east of Hay Lake Lodge and asked it be remediated as soon as possible.

12.MOTIONS OF COUNCIL: Moved by:R.Jessup Seconded by:J.Florent Res #10-259 That the Council for the Corporation of the Township of South Algonquin hereby authorizes the Clerk to sign on behalf of the Township the Termination Agreement for the Low Power Repeat Transmitter(TVO) located at the Fire Hall in Madawaska. -Carried- Moved by:R.Shalla Seconded by:D.Harper Res #10-260 Council agrees to have the Clerk invite Clayton Sampson, Project Manager of Continuous Improvement Fund to attend the Council Meeting on August 5, 2010 to provide information regarding obtaining funding to assist the Township with the implementation of a recycling program. -Carried- Moved by:J.Florent Seconded by:R.Jessup Res#10-261 “Be it resolved that the Clerk list for sale with a realtor the Old Municipal office in Madawaska. Be it also resolved that the Clerk list for sale with a realtor the Old Community Hall & Firehall. The old office to be listed at $90,000 for a period of 3 months/ the old Community Hall to be listed at $80,000 for a period of 3 months. If unsold after 3 months, both buildings are to be sold by public auction.” -Carried- Moved by:R.Shalla Seconded by:D.Harper Res#10-262 “Council send a letter of appreciation to Whitney Fire Chief Brian August thanking him & the volunteers for setting up the fire Works again for Canada Day” -Carried- Moved by:J.Dumas Seconded by:D.Harper Res#10-263 “Be it resolved that the Council for the Township of South Algonquin contribute to the Minimum Maintenance Standards(MMS) Litigation Fund created by the Ontario Good Roads Association for the sum of $1000 to fund the policy” -Carried- Moved by:R.Jessup Seconded by:J.Dumas Res#10-264 “That Council for the Corporation of the Township of South Algonquin wishes to extend the meeting of July 15, 2010 beyond 10:00p.m. at the call of the Chair.” -Carried- Moved by:R.Jessup Seconded by:J.Dumas Res#10-265 “That the Council for Corporation of the Township of South Algonquin hereby authorizes the use of a section of the Whitney Centennial park area on July 24th, and 25th, 2010 for the Algonquin Peoples All Nations Gathering Committee, to hold their annual yard sale.” -Carried- Moved by:J.Florent Seconded:R.Jessup Res#10-266 “Be it resolved that Township of South Algonquin grants approval to All Star Variety to operate a propane cylinder exchange at the store location on Hwy 60 in the village of Madawaska.” -Carried- Moved by:R.Ogilvie Seconded by:J.Dumas Res#10-267 “That Council for the Corporation of the Township of South Algonquin move into a closed session of Council at 10:05p.m. to consider subject matter regarding: A labour relations or employee negotiations; and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;” -Carried- Moved by:R.Jessup Seconded by:J.Florent Res#10-268 “That Council for the Corporation of the Township of South Algonquin adjourns the closed session of Council for July 15, 2010 at 10:22p.m. -Carried- Moved by:R.Shalla Seconded by:D.Harper Res#10-269 “That Council for the Corporation of the Township of South Algonquin authorizes the payment th of all Bills as recorded and presented (Batch2010-00060-2010-00069) for the meeting of July 15 , 2010”. -Carried- Moved by:J.Florent Seconded by:R.Shalla Res#10-270 “That Council for the Corporation of the Township of South Algonquin adjourns the Regular Council Meeting of July 15th, 2010 at 10:40p.m.” -Carried

______Percy Bresnahan Harold Luckasavitch Mayor Clerk/Treasurer

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