Regular Meeting of the Board of Education Irvine USD June 12

Regular Meeting of the Board of Education Irvine USD June 12, 2018 6:30PM IRVINE UNIFIED SCHOOL DISTRICT Administration Center 5050 Barranca Parkway Irvine, CA 92604 5:30 p.m. Closed Session / 6:30 p.m. Regular Meeting

1. CALL TO ORDER 2. ORAL COMMUNICATION Quick Summary / Abstract: Opportunities for public input occur prior to closed session (limited to closed session agenda items), at the beginning of each agenda item and at Oral Communication (for items not on the agenda). Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes.

3. CLOSED SESSION Quick Summary / Abstract: Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. If additional time is required, the Board will reconvene the Closed Session at the end of the regular meeting. 3.a. Public Employee Performance Evaluation [Government Code Section 54957] Quick Summary / Abstract: o Superintendent's Evaluation 2017-18 o Superintendent's Goals and Objectives 2017-18

4. RECONVENE REGULAR MEETING - 6:30 PM 5. PLEDGE OF ALLEGIANCE / ROLL CALL 6. REPORT OF CLOSED SESSION DISCUSSION / ACTION 7. ADOPTION OF AGENDA Recommended Motion: Adopt agenda, as presented.

Quick Summary / Abstract: Adopt agenda, as presented. 8. SPECIAL PRESENTATIONS / RECOGNITIONS 8.a. Astounding Inventions Quick Summary / Abstract: Presenter: Elissa Oransky, Executive Director, Irvine Valley College Foundation 9. ORAL COMMUNICATION Quick Summary / Abstract: An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person; 30 minutes per topic. 10. SUPERINTENDENT'S REPORT 11. ANNOUNCEMENTS AND ACKNOWLEDGMENTS 12. CONSENT CALENDAR Quick Summary / Abstract: All matters of the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the consent calendar by the Board, staff, or community for discussion. 13. CONSENT CALENDAR - Business Services 13.a. Check Register Report Rationale: Commercial Check Registers are presented to the Board of Education listing checks which have been issued in accordance with the established purchasing procedures and administrative regulations of the Irvine Unified School District.

These checks represent previously approved purchase orders and contracts and are presented to the Board of Education for ratification in accordance with the applicable provisions of the Education and Government Code Statutes of the State of California. A copy of the full report is attached.

District 75, Irvine Unified School District - Numbers 00269129 through 00269960 District 50, CFD No. 01-1 - None District 44, CFD No. 86-1 - Numbers 00007810 through 00007824 District 41, Irvine Child Care Project - Numbers 00003419 through 00003419 Revolving Cash - Numbers 47525 through 47606

IUSD/Fogarty/Payton Board Agenda June 12, 2018

Attachment

Recommended Motion: Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. Quick Summary / Abstract: Ratify issuance of check numbers as listed, representing Board authorized purchase orders, invoices and contracts. Attachments: Check Register Report 06-12-2018 13.b. Contract Services Action Report 2017-18/15 Rationale: AM JOHNSON CONSULTING, INC.Contractor shall provide, at the direction of the District, grant writing for competitive federal and state grant funding for school safety.

July 1, 2018 – June 30, 2019 Budget No.: 8100518160-5810 Bayne/Risk Management Fee...... not to exceed $10,000.00 Self-Insurance Fund – Fund 67

ATKINSON, ANDELSON, LOYA, RUUD & ROMO Consultant to provide professional legal services related to human resources employee/employer relations for the 2017-18 fiscal year. (Previously Board Approved May 23, 2017 and April 17, 2018.)

July 1, 2017 – June 30, 2018 Budget No.: 0101315174-5839 O’Donovan/Human Resources Fee...... not to exceed $100,000.00 Fee...... not to exceed $150,000.00 Unrestricted General Fund – Fund 01

AV VENUE, LLC Contractor to provide venue and entertainment for University High School’s Homecoming Dance.

September 29, 2018 – September 29, 2018 Astor/University High School Fee...... not to exceed $50,000.00 Other: University High School ASB

AXIOM ADVISORS & CONSULTANTS, INC. Consultant to provide Truancy Hunter software for the District’s compliance and reimbursement of Habitual Truancy and Notification of Truancy Mandates for fiscal year 2018-19.

July 1, 2018 – June 30, 2019 Budget No.: 0100902532-5831 Blakely/Student Services Fee...... not to exceed $17,500.00 Unrestricted General Fund - Fund 01

BLATTNER & ASSOCIATES Consultant to provide legislative and budgetary advocacy services for the 2018-19 fiscal year.

July 1, 2018 – June 30, 2019 Budget No.: 0100503072-5811 Fogarty/Business Services Fee...... not to exceed $30,000.00 Unrestricted General Fund – Fund 01

CHENG & TSUI CO., INC. Consultant to provide textbooks and audio for Integrated Chinese Vol. 2, 4th edition and Integrated Chinese Vol. 3, 4th edition. Individual software purchases funded by school site budgets and approved through the Purchase Order Detail Report.

June 13, 2018 – June 12, 2021 Ford/Information Services

CITY OF IRVINE, COMMUNITY SERVICES Consultant to provide structured activities for children to participate during lunch recess through the Lunch Time Activities Program.

July 11, 2018 – May 29, 2019 Budget No. 0117470010-4301 Vlasic/Vista Verde School Fee...... not to exceed $5,550.00 Other: Vista Verde School Donations

COOPERATIVE ORGANIZATION FOR THE DEVELOPMENT OF EMPLOYEE SELECTION PROCEDURES (CODESP) Contractor to provide access to online test materials for the purpose of testing candidates being considered for placement at Irvine Unified School District.

July 1, 2017 – June 30, 2018 Budget No.: 0101315074-5831 O’Donovan/Human Resources Fee...... not to exceed $2,050.00 Unrestricted General Fund – Fund 01

COLLEGEBOARD – SPRINGBOARD GRADES 9-10 Consultant to provide print and online resources for teachers and students in grades 9-10 for the new English Language Arts (ELA) adoption. A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Consultant.

July 1, 2018 – June 30, 2023 Budget No.: 0100949110-4110 Holmes/Education Services Fee...... not to exceed $212,411.84 Unrestricted General Fund – Fund 01

COOPERATIVE STRATEGIES, LLC Contractor to provide consulting services to assist Irvine Unified School District (IUSD) with updating the School Facilities Needs Analysis (“Analysis”) in the year 2018. The purpose of the Analysis is to justify applicable Alternative School Facilities Fees that IUSD is able to levy on residential development outside the Community Facilities District areas.

June 13, 2018 – November 30, 2018 Budget No.: 2500565081-5811 Okino/Construction & Facilities Fee...... not to exceed $9,250.00 Capital Facilities Fund – Fund 25

COX COMMUNICATIONS CALIFORNIA, LLC/COX CALIFORNIA TELECOM Consultant to provide telecommunications services for Irvine Unified School District’s (IUSD) remaining analog phone lines. Although most phone calls are conducted through the District’s internet connection, traditional telecommunications services are required for emergency (911), elevator emergency lines, and some maintenance systems. California Teleconnect Fund (CTF) discounts will be applied to invoices.

July 1, 2018 – June 30, 2019 Budget No.: 0190001672-5920 Ford/Information Services Fee...... not to exceed $60,000.00 Unrestricted General Fund – Fund 01

DANNIS WOLIVER KELLEY Consultant to provide legal counsel related to Special Education Services for the 2018-19 fiscal year.

July 1, 2018 – June 30, 2019 Budget No.: 0101755220-5839 Hertig/Special Education Services Fee...... not to exceed $225,000.00 Restricted General Fund – Fund 01

FIELDMAN, ROLAPP & ASSOCIATES Consultant to provide financial advisory services related to Beacon Park K- 8. (Previously Board Approved July 7, 2015, July 12, 2016, and July 11, 2017.)

April 3, 2015 – June 30, 2018 April 3, 2015 – June 30, 2019 Budget No.: 3570190185-5810 Fogarty/Business Services Fee...... not to exceed $20,000.00* County School Facilities Fund – Fund 35 *Amount to be reimbursed by Heritage Fields

FIELDMAN, ROLAPP & ASSOCIATES Consultant to provide professional services related to Five Point Communities/Heritage Fields mitigation agreement and High School purchase and sale agreement. (Previously Board Approved on October 4, 2011, January 17, 2012, April 17, 2012, June 26, 2012, June 25, 2013, February 4, 2014, June 24, 2014, November 17, 2015, December 13, 2016, and July 11, 2017.)

July 1, 2013 – June 30, 2018 July 1, 2013 – June 30, 2019 Budget No.: 2500580481-5811 Fogarty/Business Services Fee...... not to exceed $78,000.00* Capital Facilities Fund – Fund 25 *Amount to be reimbursed by Heritage Fields

GRADESLAM As part of a one-year pilot, Consultant to provide participating students with access to qualified online tutors in core subject areas. Tutoring is provided through a program integrated into the students’ Canvas course websites. The tutoring program allows teachers to view which students seek help, the specific topics they struggle with, and recommendations for additional support. A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Consultant.

June 13, 2018 – June 30, 2019 Budget No.: 0100949426-5810 Ford/Information Services Fee...... not to exceed $55,000.00 Unrestricted General Fund – Fund 01

HARBOTTLE LAW GROUP Consultant to provide legal counsel related to Special Education Services for the 2018-19 fiscal year.

July 1, 2018 – June 30, 2019 Budget No.: 0101755220-5839 Hertig/Special Education Services Fee...... not to exceed $200,000.00 Restricted General Fund – Fund 01

HARBOTTLE LAW GROUP Consultant to provide professional legal services related to student legal matters to the Student Services Department for fiscal year 2018-19.

July 1, 2018 – June 30, 2019 Budget No.: 0100902532-5839 Blakely/Student Services Fee...... not to exceed $80,000.00 Unrestricted General Fund – Fund 01

IMPACT APPLICATIONS, INC. Consultant to provide cognitive testing (baseline and post-injury) for athletes involved in contact sports.

July 1, 2018 – June 30, 2019 Budget No.: 0160011710-5831 Colunga/Irvine High School Fee...... not to exceed $875.00 Unrestricted General Fund – Fund 01

July 1, 2018 – June 30, 2019 Budget No.: 0160211710-5831 Roach/Northwood High School Fee...... not to exceed $875.00 Unrestricted General Fund – Fund 01

July 1, 2018 – June 30, 2019 Budget No.: 0161011710-5831 Pehrson/Portola High School Fee...... not to exceed $655.00 Unrestricted General Fund – Fund 01

July 1, 2018 – June 30, 2019 Budget No.: 0160811710-5831 Astor/University High School Fee...... not to exceed $875.00 Unrestricted General Fund – Fund 01

July 1, 2018 – June 30, 2019 Budget No.: 0161211710-5831 Krebs/Woodbridge High School Fee...... not to exceed $875.00 Unrestricted General Fund – Fund 01

LANGUAGE NETWORK, INC. Consultant to provide translating and interpreting services for the Student Services Department in the language required to ensure all parties understand the information, procedures, and policies of the school district for the 2018-19 school year.

July 1, 2018 – June 30, 2019 Budget No.: 0100902532-5810 Blakely/Student Services Fee...... not to exceed $10,000.00 Unrestricted General Fund – Fund 01 July 1, 2018 – June 30, 2019 Budget No.: 0102213710-5810 Mennes/Language Development Programs Fee...... not to exceed $5,000.00 Unrestricted General Fund – Fund 01

LAW OFFICE OF PETER SANSOM Consultant to provide legal counsel related to Special Education Services for the 2018-19 fiscal year.

July 1, 2018 – June 30, 2019 Budget No.: 0101755220-5839 Hertig/Special Education Services Fee...... not to exceed $50,000.00 Restricted General Fund – Fund 01

LITTLER MENDELSON, P.C. Consultant to provide legal counsel related to Special Education Services for the 2018-19 fiscal year.

July 1, 2018 – June 30, 2019 Budget No.: 0101755220-5839 Hertig/Special Education Services Fee...... not to exceed $200,000.00 Restricted General Fund – Fund 01

MARLIN EQUIPMENT FINANCE Contractor to provide football helmets for the Woodbridge High School Athletics Department.

July 1, 2018 – June 30, 2023 Krebs/Woodbridge High School Fee...... not to exceed $53,000.00 Other: Woodbridge High School ASB

N-EFFECT PRODUCTIONS Contractor to provide venue, disc jockey services, and catering for Northwood High School’s Winter Formal event.

January 12, 2019 – January 12, 2019 Roach/Northwood High School Fee...... not to exceed $35,000.00 Other: Northwood High School ASB

N-EFFECT PRODUCTIONS Contractor to provide disc jockey services for Portola High School’s dances during the 2018-19 school year. August 31, 2018 – January 31, 2019 Pehrson/Portola High School Fee...... not to exceed $5,000.00 Other: Portola High School ASB

NEWSELA, INC. Consultant to publish high-interest news and nonfiction articles daily at five levels of complexity for grades 2-12 using a proprietary, rapid text-leveling process. This basic service is provided to Irvine Unified School District at no cost. Individual sites may elect to upgrade to a paid version, which would be approved through the Purchase Order Detail Report. A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Consultant.

June 13, 2018 – March 1, 2020 Ford/Information Services

OCEAN VIEW SCHOOL DISTRICT Irvine Unified School District (IUSD) to provide Ocean View School District (OVSD) with the use of Induction Program curriculum and assistance with the clearance of administrative credentials with the State of California for OVSD participants.

August 1, 2017 – May 31, 2018 Budget No.: 0101352700-8699 Stringer/Human Resources Income...... not to exceed $4,000.00 Unrestricted General Fund – Fund 01 *Ratify

ORANGE COUNTY SUPERINTENDENT OF SCHOOLS/LOCAL EDUCATIONAL CONSORTIUM (LEC) Orange County Superintendent of Schools has entered into an agreement with the California State Department of Health Care Services. Consultant to serve as the Local Educational Consortium (LEC) for Region 9 to administer School-Based Medi-Cal Administrative Activities (SMAA) Program.

July 1, 2018 – June 30, 2019 Budget No.: 0102510833-5810 S. Okino/Prevention and Intervention Fee...... not to exceed $10,000.00 Unrestricted General Fund – Fund 01

ORANGE COUNTY SUPERINTENDENT OF SCHOOLS/SUNGARD BUSINESS-PLUS SYSTEM Contractor to provide professional services for the operation of the SunGard Business-PLUS System including ongoing training services for present and future employees, future SunGard Business-PLUS software enhancements and, support services. Services include Basic/Financial Budget, School Site Finance, Stores Inventory and Fixed Asset systems.

July 1, 2018 – June 30, 2019 Budget No.: 0100910477-5810 Fogarty/Business Services Fee...... not to exceed $109,347.00 Unrestricted General Fund – Fund 01

PEAR DECK Consultant to provide a web-based platform that allows teachers to create interactive slide shows which enables all students to participate in questions and/or prompts from their own devices. This service is provided at no cost to Irvine Unified School District (IUSD). A California Student Data Privacy Agreement (CSDPA) to be established between IUSD and Consultant.

June 13, 2018 – March 14, 2020 Ford/Information Services

PEARSON EDUCATION, INC. – MYPERSPECTIVES ELA GRADES 9-12 Consultant to provide print and online resources for teachers and students in grades 9-12 for the new English Language Arts (ELA) adoption. A valid California Student Data Privacy Agreement (CSDPA) between Irvine Unified School District and Consultant is on file.

July 1, 2018 – June 30, 2023 Budget No.: 0100949110-4110 Holmes/Education Services Fee...... not to exceed $798,881.10 Unrestricted General Fund – Fund 01

PIKTOCHART SDN BHD Consultant to provide an online tool that allows teachers and students to use templates to create presentations, posters, flyers, and reports with interactive charts, animated icons, images, and videos. This service is provided at no cost to Irvine Unified School District (IUSD). A California Student Data Privacy Agreement (CSDPA) to be established between IUSD and Consultant.

June 13, 2018 – April 9, 2020 Ford/Information Services

SANTA ANA UNIFIED SCHOOL DISTRICT Irvine Unified School District (IUSD) to provide Santa Ana Unified School District (SAUSD) with the use of Induction Program curriculum and assistance with the clearance of administrative credentials with the State of California for SAUSD participants. August 1, 2017 – May 31, 2018 Budget No.: 0101352700-8699 Stringer/Human Resources Income...... not to exceed $13,000.00 Unrestricted General Fund – Fund 01 *Ratify

SCHOOL SERVICES OF CALIFORNIA, INC. Consultant to provide District with assistance on issues of school finance, legislation, school budgeting, general fiscal issues, and the state-mandated program cost claims process.

July 1, 2018 – June 30, 2019 Budget No.: 0100503072-5811 Fogarty/Business Services Fee...... not to exceed $3,660.00 Unrestricted General Fund – Fund 01

SCHOOL SPECIALTY, INC. dba EDUCATORS PUBLISHING SERVICE Contractor to provide training services for teachers in support of the SPIRE Reading Intervention Program.

July 1, 2018 – June 30, 2019 Budget No.: 0100904120-5810 Schlichting/Student Support Services Fee...... not to exceed $5,819.00 Unrestricted General Fund – Fund 01

SCREENCASTIFY, LLC Consultant to provide an online screencasting tool for Google Chrome that allows staff to screencast and edit videos. This service is provided at no cost to Irvine Unified School District (IUSD). A California Student Data Privacy Agreement (CSDPA) to be established between IUSD and Consultant.

June 13, 2018 – June 12, 2021 Ford/Information Services

TAU, PSY.D., MANNY Contractor to provide student threat assessment and consulting services to the Student Services Department for the 2018-19 school year.

July 1, 2018 – June 30, 2019 Budget No.: 0100902532-5811 Blakely/Student Services Fee...... not to exceed $5,000.00 Unrestricted General Fund - Fund 01 WALLWISHER, INC. - PADLET Consultant to provide an application to create an online bulletin board that teachers and students may use to display information on any topic. This service is provided at no cost to Irvine Unified School District (IUSD). A California Student Data Privacy Agreement (CSDPA) to be established between IUSD and Consultant.

June 13, 2018 – February 29, 2020 Ford/Information Services

WAYSIDE PUBLISHING Consultant to provide digital educational materials for the Azulejo: Anthology and Guide to the AP Spanish Literature and Culture Course text. Individual purchases funded by school site budgets and approved through the Purchase Order Detail Report. A California Student Data Privacy Agreement (CSDPA) to be established between Irvine Unified School District and Consultant.

May 9, 2018 – May 8, 2021 Ford/Information Services *Ratify

WESTPARK MAINTENANCE DISTRICT Contractor to provide facility use for the Westpark Elementary School 6th Grade Pool Party at San Marino Pool. Use of facility provided at no cost to Irvine Unified School District.

June 8, 2018 – June 8, 2018 Rutter/Westpark Elementary School *Ratify

WILLIAMS, CARISSA Contractor to provide professional development training and curriculum in Robotics to help prepare Irvine Unified School District middle school teachers.

June 13, 2018 – April 30, 2019 Budget No.: 0100958710-5810 Tuominen/Secondary Education Fee...... not to exceed $2,250.00 Restricted General Fund - Fund 01

IUSD/Fogarty/Payton Board Agenda June 12, 2018

Financial Impact: Capital Facilities Fund – not to exceed $9,250.00

Self-Insurance Fund – not to exceed $10,000.00

Restricted General Fund – not to exceed $677,250.00

Unrestricted General Fund – not to exceed $1,441,823.94

Other Funds – ASB and/or Donations – not to exceed $148,550.00 Recommended Motion: Approve and/or ratify the Contract Services Action Report 2017-18/15, as submitted. Quick Summary / Abstract: Approve and/or ratify the Contract Services Action Report 2017-18/15, as submitted. 13.c. Purchase Order Detail Report Rationale: The purchase orders listed on the Purchase Order Detail Report are processed in compliance with the applicable purchasing procedures and administrative regulations of the Irvine Unified School District. A copy of the full report is attached. A purchase order cannot be initiated unless the funds necessary have been previously approved in the school or program budget by the Board of Education. Each purchase order has been approved in the form of a requisition by the school administrator or manager responsible for the respective site or program. After initial approval at the local level, each requisition is reviewed and, if appropriate, authorized for processing in the form of a purchase order by staff of the Business Department.

IUSD/Fogarty/Payton Board Agenda June 12, 2018

Attachment

Financial Impact: All expenditures have been made within the authorized budget. Recommended Motion: Approve the Purchase Order Detail Report dated June 01, 2018. Quick Summary / Abstract: Approve the Purchase Order Detail Report dated June 01, 2018. Attachments: Purchase Order Detail Report 06-12-2018 13.d. Authorize the Utilization of California Multiple Award Schedule (CMAS) Contract for Sound Systems Rationale: The District has a need for integrated intercom, clock, and speaker systems that integrate with Irvine Unified School District's (IUSD) current technology and safety systems. Sound system hardware and software will be purchased on an as needed basis, either to install new, upgrade or replace existing equipment.

Pursuant to Public Contract Code Sections 10298, 10299, and 12100, IUSD has the authorization to utilize supplies through California Department of General Services (DGS) awarded contracts such as California Multiple Award Schedules (CMAS).

DGS awarded Base GSA Schedule No. GS-35F-0275S with a term from March 6, 2017 – March 5, 2021, CMAS Contract No. 3-18-70-3536B to RM Systems, Inc. through March 5, 2021.

Staff has reviewed the terms, conditions, and pricing of the contract and finds them to be competitive; therefore, recommends authorization for the utilization of CMAS Contract No. 3-18-70-3536B with RM Systems, Inc. for the purchase and warranty of integrated sound system hardware and software.

IUSD/Fogarty/Ford/Bennett Board Agenda June 12, 2018

Financial Impact: Unrestricted General Fund - Fund 01, Deferred Maintenance Fund - Fund 14, and Special Reserve Fund for Capital Outlay Projects - Fund 40.

Amount of expenditure undetermined. Savings are anticipated due to reduced pricing of piggyback bid. Recommended Motion: Authorize the utilization of CMAS Contract No. 3-18-70-3536B with RM Systems, Inc. for the purchase and warranty of integrated sound system hardware and software through March 5, 2021. Quick Summary / Abstract: Authorize the utilization of CMAS Contract No. 3-18-70-3536B with RM Systems, Inc. for the purchase and warranty of integrated sound system hardware and software through March 5, 2021. 13.e. Contract Renewal Authorization 2018-19 Workers' Compensation Reinsurance Rationale: The District is required under California law to maintain a workers' compensation program for injuries and illnesses sustained by employees during the course and scope of their employment.

The workers' compensation program in the District is a self-insured program meaning the District is responsible for the direct costs up to $650,000 of the self-insured retention layer. Therefore, it becomes necessary to purchase an additional layer of insurance to protect the District beyond the $650,000 of self-insured coverage.

The following identifies the coverage and cost to the Irvine Unified School District to renew the workers' compensation reinsurance coverage (6% decrease from 2017-18).

Insurance Company Coverage Limits Premium Safety National Casualty Corp. $650,000 to Statutory $315,433

IUSD/Fogarty/Bayne Board Agenda June 12, 2018

Financial Impact: $315,433.00 Self-Insurance Fund - Fund 67 Recommended Motion: Authorize the Assistant Superintendent of Business Services to renew the contract for Workers' Compensation Reinsurance from the period of July 1, 2018 through June 30, 2019. Quick Summary / Abstract: Authorize the Assistant Superintendent of Business Services to renew the contract for Workers' Compensation Reinsurance from the period of July 1, 2018 through June 30, 2019. 13.f. Receive Proposals/Award Contract for Bid No. 17/18-02TS, Charter Bus, Activity Trips & Transportation Services Rationale: During the 2017-18 school year, the Irvine Unified School District's need for charter bus, activity trips and transportation services exceeded the District’s primary transportation contractor’s accommodation for services. The services awarded to the successful bidder will be on an “as needed” basis and solely determined by the District.

Bid No. 17/18-02TS, Charter Bus, Activity Trips & Transportation Services was advertised per Public Contract Code on May 3 and May 10, 2018. A mandatory bid meeting was scheduled and held on May 15, 2018 at 11:00 am with seven (7) attendees representing five (5) companies. A bid due date of May 31, 2018 at 11:00 am was set; four (4) contractors responded to the call for bids. The bids received were evaluated by Purchasing and Transportation staff to ensure adherence to District specifications and responsiveness according to Public Contract Code; three (3) contractors were deemed non-responsive.

Certified Transportation Services, Inc. has been determined to be the lowest responsive and responsible bidder. The initial term of the contract is July 1, 2018 through June 30, 2019 with the option to extend for four (4) additional one (1) year terms upon mutual written agreement of the District and Contractor and the approval of the District's Governing Board, for a maximum term of five (5) years, in accordance with provisions contained in Education Code section 17596.

IUSD/Fogarty/Clegg/Ragas Board Agenda June 12, 2018

Financial Impact: Approximately $1,150,000.00 Unrestricted General Fund - Fund 01 for charter services/activity trips and $730,000.00 Unrestricted General Fund - Fund 01 for home-to-school/school-to-home. Recommended Motion: Authorize the Assistant Superintendent of Business Services to award the contract for Bid No. 17/18-02TS, Charter Bus, Activity Trips & Transportation Services to Certified Transportation Services, Inc., effective July 1, 2018 through June 30, 2019. Quick Summary / Abstract: Authorize the Assistant Superintendent of Business Services to award the contract for Bid No. 17/18-02TS, Charter Bus, Activity Trips & Transportation Services to Certified Transportation Services, Inc., effective July 1, 2018 through June 30, 2019. 14. CONSENT CALENDAR - Education Services 14.a. Participation in Outdoor Education Science Camps for the 2018-19 School Year Rationale: Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School provide students with an outdoor education program focusing on instruction in biology, geology, and environmental issues. Sixth, seventh and eighth grade students experience hands-on instruction in the flora and fauna of California’s mountain, high desert, and island regions with emphasis on individual learning in small group settings. All outdoor schools blend science and nature activities with social growth where students will be hiking, exploring, and learning about the environment. It is a wonderful opportunity to learn cooperative and leadership skills. Students are challenged to think about the world around them. Camp High Trails, Mile High Pines, Thousand Pines, Pali Institute, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute, and Irvine Ranch Outdoor Education Center are privately owned facilities prepared to meet the needs of sixth, seventh and eighth grade students. The variation in costs from site to site occurs due to a number of variables including: location of the camp, duration of the stay, student transportation options, and other local site decisions related to the camp. School # of Days Cost Per Student Location Turtle Rock 4 $275 Camp High Trails Culverdale 4 $285 Camp High Trails Vista Verde 4 $450 Emerald Cove Canyon View 4 $310 Irvine Ranch Alderwood 4 $435 Pali Institute

IUSD/Parham/Machesky Board Agenda June 12, 2018

Recommended Motion: Authorize the Assistant Superintendent of Business Services to enter into contracts with Camp High Trails, Mile High Pines, Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2018-19 school year on behalf of the following schools:

Turtle Rock Culverdale Vista Verde Canyon View Alderwood Quick Summary / Abstract: Authorize the Assistant Superintendent of Business Services to enter into contracts with Camp High Trails, Mile High Pines, Outdoor Science School, Thousand Pines Outdoor Science School, Pali Institute Outdoor Science School, Catalina Island Marine Institute, Emerald Cove Outdoor Science Institute and Irvine Ranch Outdoor Education Center Outdoor Science School for the 2018-19 school year on behalf of the following schools:

Turtle Rock Culverdale Vista Verde Canyon View Alderwood 14.b. Field Trips and Excursions Rationale: District policy states that field trips or excursions that involve out-of-state travel, overnight travel, air travel or solicitation of funds in excess of $3,500 shall be submitted to the Superintendent or designee for review and recommendation to the Board.

District policy further states that no expenses of pupils participating in a field trip or excursion shall be paid with school district funds, unless the field trip is required as part of an approved program. If an individual cannot raise the funds, a scholarship or other form of financial support shall be provided. The source of this financial support shall not be from any IUSD account.

Applications for the attached field trips were received for approval. These trips fall within district overnight field trip restrictions. District liability will apply.

IUSD/Parham Board Agenda June 12, 2018

Attachment - **Updated 6/12/18**

Recommended Motion: Approve field trips and excursions funded by donations as submitted. Quick Summary / Abstract: Approve field trips and excursions funded by donations as submitted. Attachments: Field Trips and Excursions 6-12-18 revised 15. CONSENT CALENDAR - Human Resources 15.a. Certificated Personnel Action Report 2017-18/15 Rationale: The Certificated Personnel Action Report represents proposed Employment, Resignations and/or Separations from Employment.

IUSD/O'Donovan/Krumes Board Agenda June 12, 2018

Attachment

Recommended Motion: Approve and/or ratify the Certificated Personnel Action Report 2017-18/15 as submitted for Employment and Resignations. Quick Summary / Abstract: Approve and/or ratify the Certificated Personnel Action Report 2017-18/15 as submitted for Employment and Resignations. Attachments: Certificated Personnel Action Report 2017-18/15 15.b. Classified Personnel Action Report 2017-18/15 Rationale: The Classified Personnel Action Report represents proposed Employment, Resignation and/or Separation from Employment.

IUSD/O'Donovan/Baum Board Agenda June 12, 2018

Attachment

Recommended Motion: Approve and/or ratify the Classified Personnel Action Report 2017-18/15 as submitted for Employment and Resignation. Quick Summary / Abstract: Approve and/or ratify the Classified Personnel Action Report 2017-18/15 as submitted for Employment and Resignation. Attachments: Classified Personnel Action Report 2017-18/15 16. CONSENT CALENDAR - Special Education 16.a. Payment for Nonpublic School/Agency Services for Special Education Rationale: The district continues to experience need for non-public school and agency (NPS/NPA) services. Provision of service is mandated by law under the Individuals with Disabilities Education Act (IDEA) for one or more of the following reasons:

• Student has been placed in one of the district’s less restrictive programs and has been found to need a more restrictive setting. The change of placement occurs through the IEP process.

• Student was placed in a NPS or NPA program by another school district prior to the student’s Irvine residency. The placement will continue until reviewed by the IEP team.

• District is unable to provide the type or amount of service required in the student’s IEP due to lack of staff with appropriate qualifications or level of expertise.

• Students, with extreme mental health needs, who are in danger of harming themselves or others and have not been successful in less restrictive placements, may be placed in residential NPS schools in California or out-of-state placements.

Each year the district prepares a master agreement for special education services with nonpublic schools and nonpublic agencies. In addition to the general agreement, individual service agreements for each identified special education student are negotiated at each IEP meeting. NPS/NPA providers work cooperatively with the district to provide services unattainable within the district or other local public schools.

IUSD/Parham/Hertig Board Agenda June 12, 2018

Financial Impact: $18,311.32 for the 2017-18 school year in Special Education related services. Recommended Motion: Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. Quick Summary / Abstract: Authorize the Executive Director of Special Education to contract with and sign Master Contract(s) and the individual pupil service contract(s) for disabled student(s) negotiated between the Irvine Unified School District and State Certified Nonpublic Schools/Agencies. 16.b. Approval in Accordance with the Terms of the Settlement Agreement(s) Rationale: Pursuant to the Settlement Agreement(s), the negotiated agreement(s) has/have been reached.

IUSD/Parham/Hertig Board Agenda June 12, 2018

Financial Impact: No fiscal impact Recommended Motion: Approve agreement to settle one case in accordance with the terms of the Settlement Agreement and authorize the Executive Director of Special Education to enter into the negotiated agreements. Quick Summary / Abstract: Approve agreement to settle one case in accordance with the terms of the Settlement Agreement and authorize the Executive Director of Special Education to enter into the negotiated agreements. 16.c. Submission of the 2018-19 Workability I Contract Rationale: The Irvine Unified School District has received Workability I funds from the inception of the program in 1981. It is a work preparation program for middle and high school students receiving special education services. The Workability I Contract is completed on a yearly basis with funding allocations based on the previous year's completion of goals and outcomes.

Workability I is one of the Career Link Program's funding sources. It pays for work-based learning activities, employment preparation, and career transition planning for students with disabilities. The overall goal of the program is to prepare students for adult self-sufficiency.

IUSD/Parham/Hertig Board Agenda June 12, 2018

Attachment

Financial Impact: No fiscal impact to the Irvine Unified School District General Fund. All activities outlined in the proposal will be paid through grant funds of approximately $154,890.00 for the 2018-19 school year. Recommended Motion: Approve submission of the Workability I Contract to the California Department of Education for 2018-19, including any and all amendments. Quick Summary / Abstract: Approve submission of the Workability I Contract to the California Department of Education for 2018-19, including any and all amendments.

Attachments: Workability I Abstract 18-19 17. CONSENT CALENDAR - Superintendent 17.a. Conference Attendance Rationale: Board approval and/or ratification is required for the attendance of staff at the following out-of-state events:

Event: Smithsonian Summer Institute for Teachers Location: Washington, D.C. Dates: July 23-27, 2018 Attendee: Sara Katlen Cost: $750.00 Budget: 0160212510-5210

Event: Smarter Balanced Educator ELA/Literacy Location: Rosemont, IL Dates: July 30-August 3, 2018 Attendee: Katherine Yamamoto Cost: No cost to district Budget: 0100909320-5210

IUSD/Walker Board Agenda June 12, 2018

Recommended Motion: Approve/ratify out-of-state conference attendance for staff, as follows: 1) Sara Katlen to Washington, D.C. July 23-27, 2018 for $750.00, 2) Katherine Yamamoto to Rosemont, IL July 30- August 3, 2018 at no cost to district. Quick Summary / Abstract: Approve/ratify out-of-state conference attendance for staff, as follows: 1) Sara Katlen to Washington, D.C. July 23-27, 2018 for $750.00, 2) Katherine Yamamoto to Rosemont, IL July 30- August 3, 2018 at no cost to district. 18. CONSENT CALENDAR RESOLUTIONS - Roll Call Quick Summary / Abstract: All Resolutions on the Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. 18.a. Resolution No. 17-18-48: Signature Authorization and Submission of the 2018-19 Carl D. Perkins Career and Technical Education Improvement Act of 2006 Application for Funding Rationale: The Carl D. Perkins allocations are a part of the state's Vocational Education Basic Grant Award from the U.S. Department of Education under the Carl D. Perkins Career and Technical Education Improvement Act of 2006, a federal act established to improve career-technical education programs, integrate academic and career-technical instruction, serve special populations, and meet gender equity needs.

This plan accomplishes delivery through the Career Technical Education (CTE) pathways program in Design, Visual and Media Arts, Production and Managerial Arts, Engineering Design, Entrepreneurship, Programming and Systems Development, Automotive Diagnostics Service and Repair.

The concept of interrelating academic and vocational opportunities recognizes that all students will eventually enter the world of work. IUSD has dedicated these resources to better prepare students for this transition.

IUSD/Parham/Tuominen Board Agenda June 12, 2018

Attachment

Financial Impact: There is no fiscal impact to the district General Fund. The budget includes an allocation of $120,618 for the fiscal year ending June 2019 that will be used to pay for professional development, equipment costs, and classroom facilities upgrade. Recommended Motion: Adopt Resolution No.17-18-48 for signature authorization and approve the submission of the 2018-19 Carl D. Perkins for Creekside, Irvine, Northwood, Portola, University, and Woodbridge High Schools and IUSD Middle Schools. Quick Summary / Abstract: Adopt Resolution No.17-18-48 for signature authorization and approve the submission of the 2018-19 Carl D. Perkins for Creekside, Irvine, Northwood, Portola, University, and Woodbridge High Schools and IUSD Middle Schools. Attachments: Carl Perkins Resolution 17-18-48 2018-19 18.b. Resolution No. 17-18-49: Signature Authorization and Submission of the 2018-19 California Career Technical Education Incentive Grant (CTEIG) Program Rationale: The California CTE Incentive Grant program is to enhance and maintain current CTE programs during the implementation of the Local Control Funding Formula (LCFF) pursuant to California Education Code (EC) Section 42238.02.

This plan accomplishes delivery through the CTE pathways program in Design, Media and Visual Arts, Production and Managerial Arts, Engineering Design, Software and System Development, Manufacturing and Product Design, Marketing, Sales and Service, and Transportation sectors.

IUSD/Parham/Tuominen Board Agenda June 12, 2018

Attachment

Financial Impact: There is no fiscal impact to the district General Fund. The budget includes an allocation of $881,000 for the fiscal year ending June 2019 that will be used to pay for professional development, equipment costs, and classroom facilities upgrade.

Recommended Motion: Adopt Resolution No. 17-18-49 for signature authorization and approve the submission of the 2018-19 California Career Technical Education Incentive Grant (CTEIG) program established as a state education, economic, and workforce development initiative, for Creekside, Irvine, Northwood, Portola, University, and Woodbridge High Schools and IUSD Middle Schools. Quick Summary / Abstract: Adopt Resolution No. 17-18-49 for signature authorization and approve the submission of the 2018-19 California Career Technical Education Incentive Grant (CTEIG) program established as a state education, economic, and workforce development initiative, for Creekside, Irvine, Northwood, Portola, University, and Woodbridge High Schools and IUSD Middle Schools. Attachments: CTEIG Resolution 17-18-49 2018-19 19. FACILITIES CONSENT CALENDAR Quick Summary / Abstract: All matters of the Community Facilities District Consent Calendar are considered to be routine and will be enacted by the Board in one motion, without prior discussion. At this time an item may be removed from the Consent Calendar by the Board, staff, or community for discussion. 19.a. Annual Renewal/Award Contract for Furniture and Equipment #2, Bid No. 2017/2018-1FA Rationale: On October 17, 2017, the Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract for Furniture and Equipment #2, Bid No. 2017/2018-1FA, with the following five (5) vendors: Board approved June 12th  Concepts School & Office Furnishings;  CN School and Office Solutions Inc., dba Culver-Newlin;  GM Business Interiors;  Hamel School Outfitters; and  McDowell Craig Office Systems, Inc.

The initial term of the contract was from October 17, 2017 through June 30, 2018 with the option to extend the contract by mutual consent for an additional one (1) and/or two (2) year periods.

As a growing district, the Irvine Unified School District has a continual need to purchase classroom furniture, office furniture, and equipment to school sites and various programs.

As the first term, October 17, 2017 through June 30, 2018 is set to expire, district staff would like to recommend an additional one (1) year renewal, with a term of July 1, 2018 through June 30, 2019.

At each renewal period, the vendor has the option to negotiate a price increase. All five (5) vendors have agreed to maintain their prices for another year.

District staff has been notified by Hamel School Outfitters that they have changed their name to Hamel Interiors, Inc. Staff wishes to amend the contract to reflect the name change, effective immediately. The name change and amendment will have no impact on the level of service provided or received pursuant to the agreement.

IUSD/Fogarty/Okino Board Agenda June 12, 2018

2. Authorize the Assistant Superintendent of Business Services to enter into a contract with the following vendors: Concepts School & Office Furnishings, CN School and Office Solutions Inc., dba Culver-Newlin, GM Business Interiors, Hamel Interiors, Inc., and McDowell Craig Office Systems, Inc., for the renewal of the Furniture and Equipment #2, Bid No. 2017/2018-1FA for an additional one (1) year term, effective July 1, 2018 through June 30, 2019. Quick Summary / Abstract: 1. Authorize the Assistant Superintendent of Business Services to amend the contract for Hamel School Outfitters to incorporate the name change to Hamel Interiors, Inc.

2. Authorize the Assistant Superintendent of Business Services to enter into a contract with the following vendors: Concepts School & Office Furnishings, CN School and Office Solutions Inc., dba Culver-Newlin, GM Business Interiors, Hamel Interiors, Inc., and McDowell Craig Office Systems, Inc., for the renewal of the Furniture and Equipment #2, Bid No. 2017/2018-1FA for an additional one (1) year term, effective July 1, 2018 through June 30, 2019. 19.b. Annual Renewal/Award Contract for Rental & Services for Portable Toilets, Hand Wash Basin & Misc. Items, Bid No. 2014/15-4 Rationale: On June 23, 2015, the Board of Education authorized the Assistant Superintendent of Business Services to enter into a contract for Rental & Services: Temporary Fencing, Portable Toilets, Hand Wash Basin & Misc. Items, with the following two (2) vendors for a five (5) year period, renewable annually.

 Section A: Portable Toilets, Hand Wash Basin & Misc. Items, to Diamond Environmental Services  Sections B, C and D: Temporary Fencing, to United Site Services of California

At the end of the second term, June 24, 2016 through June 23, 2017, district staff decided not to renew the contract for Temporary Fencing with United Site Services of California, Inc. This service is now part of the construction contracts on all new projects.

As a growing district, the Irvine Unified School District has a continual need to provide Rental & Services for Portable Toilets, Hand Wash Basin & Misc. items for new and ongoing construction projects.

As the third term, June 24, 2017 through June 23, 2018 is set to expire, District staff would like to recommend an additional one (1) year renewal, with a term of June 24, 2018 through June 23, 2019.

At each renewal period, the vendor has the option to negotiate a price increase. Diamond Environmental Services has agreed to maintain their prices for another year.

IUSD/Fogarty/Okino Board Agenda June 12, 2018

Financial Impact: Funding may be provided by various categories, including, but not limited to: General Fund – Fund 01, Building Fund – Fund 21, Capital Facilities Fund – Fund 25, County School Facilities Fund – Fund 35, Special Reserve Fund for Capital Outlay Projects – Fund 40 and Community Facilities Districts – Multiple. Recommended Motion: Authorize the Assistant Superintendent of Business Services to enter into a contract with Diamond Environmental Services for the renewal of Rental & Services for Portable Toilets, Hand Wash Basin & Misc. Items, Bid No. 2014/15-4 as needs are identified, for an additional one (1) year term, effective June 24, 2018 through June 23, 2019. Quick Summary / Abstract: Authorize the Assistant Superintendent of Business Services to enter into a contract with Diamond Environmental Services for the renewal of Rental & Services for Portable Toilets, Hand Wash Basin & Misc. Items, Bid No. 2014/15-4 as needs are identified, for an additional one (1) year term, effective June 24, 2018 through June 23, 2019. 19.c. Authorization to Renew the Leases of Relocatable Classroom Buildings at College Park Elementary, Stonegate Elementary, Woodbury Elementary, & Woodbridge High Schools Rationale: On June 13, 2017, the Board of Education authorized the Assistant Superintendent of Business Services to enter a contract with Mobile Modular Management Corporation to renew the leases of eleven (11) relocatable classroom buildings located on multiple school sites.

Based on the continued need to accommodate students due to current and projected enrollment, the renewal of the existing leased relocatable classroom buildings still exists.

Facilities staff request the Board of Education approve the renewal of eleven (11) leased relocatable classroom buildings, as set forth in the current contract Bid No. 2015/16-9FA between the District and Mobile Modular Management Corporation at the sites listed below:

Site Number of Monthly Lease Amount Buildings (based on three (3) year contract) College Park 2 $450 x two (2) buildings Elementary School $10,800/year Stonegate 4 $450 x four (4) buildings Elementary School $21,600/year Woodbury 4 $450 x four (4) buildings Elementary School $21,600/year Woodbridge 1 $450 x one (1) building High School $5,400/year

The leases of the relocatable classroom buildings are on a year-to-year basis with the previous Board of Education authorized funding now fully expended. The total annual cost to renew the leases for the 2018-19 school year will be $59,400.

IUSD/Fogarty/Okino Board Agenda June 12, 2018

Financial Impact: $59,400.00 Community Facilities District 86-1 Recommended Motion: Acting as the governing body of the Community Facilities District No. 86-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the leases of eleven (11) relocatable classroom buildings at College Park Elementary, Stonegate Elementary, Woodbury Elementary, and Woodbridge High Schools. Quick Summary / Abstract: Acting as the governing body of the Community Facilities District No. 86-1, authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the leases of eleven (11) relocatable classroom buildings at College Park Elementary, Stonegate Elementary, Woodbury Elementary, and Woodbridge High Schools. 19.d. Authorization to Renew the Lease of Relocatable Classroom Buildings (Measure E Series 1) at College Park Elementary School Rationale: On February 7, 2017, the Board of Education authorized the Assistant Superintendent of Business Services to enter a contract with Mobile Modular Management Corporation to lease five (5) relocatable classroom buildings at College Park Elementary School. Three (3) buildings were placed in the summer of 2017 and two (2) buildings will be placed in the summer of 2018 as a result of the Measure E Series 1 Improvements.

Based on the continued need to provide classrooms, resulting from classrooms being displaced during the Measure E Series 1 Improvements, the renewal of the existing leased relocatable classroom buildings still exists. The Measure E Series 1 Improvements include the creation of three (3) common areas, a music classroom and innovation lab.

Facilities staff request the Board of Education approve the renewal of three (3) leased relocatable classroom buildings, as set forth in the current contract Bid No. 2015/16-9FA between the District and Mobile Modular Managements as listed below:

Site Number of Buildings Monthly Lease Amount (based on five (5) year contract) College Park 3 $400 x three (3) buildings Elementary School $14,400/year

The lease of the relocatable classroom buildings are on a year-to-year basis with the previous Board of Education authorized funding now fully expended. The annual cost to renew the lease for the 2018-19 school year will be $14,400. IUSD/Fogarty/Okino Board Agenda June 12, 2018

Financial Impact: $14,400.00 Funding may be provided by various categories, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1. Recommended Motion: Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of three (3) relocatable buildings at College Park Elementary School. Quick Summary / Abstract: Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of three (3) relocatable buildings at College Park Elementary School. 19.e. Authorization to Renew the Lease of Relocatable Classroom Buildings at Oak Creek Elementary School Rationale: On June 13, 2017, the Board of Education authorized the Assistant Superintendent of Business Services to enter a contract with Mobile Modular Management Corporation to lease two (2) relocatable classroom buildings at Oak Creek Elementary School.

Based on the continued need to accommodate students due to current and projected enrollment, the renewal of the existing leased relocatable classroom buildings still exists.

Facilities staff request the Board of Education approve the renewal of two (2) leased relocatable classroom buildings, as set forth in the current contract Bid No. 2015/16-9FA between the District and Mobile Modular Management Corporation as listed below:

Site Number of Buildings Monthly Lease Amount (based on five (5) year contract) Oak Creek 2 $400 x two (2) buildings Elementary School $9,600/year

IUSD/Fogarty/Okino Board Agenda June 12, 2018

Financial Impact: $9,600.00 Capital Facilities Fund – Fund 25 Recommended Motion: Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of two (2) relocatable buildings at Oak Creek Elementary School. Quick Summary / Abstract: Authorize the Assistant Superintendent of Business Services to enter into a contract with Mobile Modular Management Corporation to renew the lease of two (2) relocatable buildings at Oak Creek Elementary School. 19.f. Construction Management Services for Measure E Series 1 - New Performing Arts Complex at Woodbridge High School Rationale: School Facilities Improvement Bond Measure E Series 1 project list includes the New Performing Arts Complex (PAC) located at Woodbridge High School (Project). The new PAC will provide a larger audience capacity, state-of-the art systems, and specialized labs that will optimize the Visual Arts and Performing Arts program educational opportunities. On May 29, 2018, the Board of Education approved rejection of all bids and cancellation of the construction management agreement on the Project. The Project has been delayed to reassess the construction schedule and construction costs. Staff anticipates a re-bid of the Project in fall 2018 with a construction start of January 2019. Staff has reviewed the qualifications of the construction management pool and issued a new Request for Proposal (RFP) to C.W. Driver. The RFP included the following:

1. Preconstruction Phase Services: constructability review, site logistics, scheduling, cost estimating, bidding, and recommendation of contract award;

2. Construction Phase Services: construction management services;

3. Close-out Phase Services: project close-out and Division of State Architect certification.

C.W. Driver has successfully completed District projects on schedule and within budget, including recent projects such as Portola High School, Portola Springs Elementary School, and Cypress Village Elementary School. In addition, C.W. Driver will commit the project staff currently assigned to Cadence Park School. These individuals managed the construction of the Performing Arts Center at Portola High School.

Staff recommends C.W. Driver to be retained for Construction Management Services for Measure E Series 1 New Performing Arts Complex at Woodbridge High School. C.W. Driver brings extensive educational expertise and experience and is fully committed to meeting the scope of services in a professional, timely, and fiscally responsible manner.

IUSD/Fogarty/Okino Board Agenda June 12, 2018

Financial Impact: $1,800,000.00 Funding may be provided by various categories, including, but not limited to: Building Fund – Fund 21, Capital Facilities Fund – Fund 25, Special Reserve Fund for Capital Outlay Projects – Fund 40, and Community Facilities District – CFD 86-1. Recommended Motion: Authorize the Assistant Superintendent of Business Services to enter into a contract with C.W. Driver to be retained for Construction Management Services for Measure E Series 1 New Performing Arts Complex at Woodbridge High School. Quick Summary / Abstract: Authorize the Assistant Superintendent of Business Services to enter into a contract with C.W. Driver to be retained for Construction Management Services for Measure E Series 1 New Performing Arts Complex at Woodbridge High School. 19.g. Request for Substitution of Subcontractor, Bid Package No. 1 – Canyon View Elementary School Relocatable Replacement Phase 2 Project Rationale: On May 9, 2018, PCN3, Inc., the Bid Package No. 1 prime contractor for the Canyon View Elementary School Relocatable Replacement Phase 2 project, submitted a request to substitute the listed subcontractor for chain link fence and metal handrail/guardrail. PCN3, Inc. requested that the listed subcontractor, Fence Works, be released from their contract and be replaced by A-1 Fence Company.

On May 15, 2018, staff sent a written notice to Fence Works informing them of PCN3, Inc.’s request. Per Public Contract Code 4100 et seq., the listed subcontractor has five (5) working days to object to the substitution request.

Having received no such objections, in accordance with Public Contract Code 4100 et seq. the Board of Education may consent to PCN3, Inc.’s request for subcontractor substitution.

IUSD/Fogarty/Okino Board Agenda June 12, 2018

Recommended Motion: Approve the substitution of A-1 Fence Company for the chain link fence and metal handrail/guardrail portion of Bid Package No. 1 for the Canyon View Elementary School Relocatable Replacement Phase 2 project as requested by the prime contractor, PCN3, Inc. Quick Summary / Abstract: Approve the substitution of A-1 Fence Company for the chain link fence and metal handrail/guardrail portion of Bid Package No. 1 for the Canyon View Elementary School Relocatable Replacement Phase 2 project as requested by the prime contractor, PCN3, Inc. 19.h. Review of Public Information Meeting Held for a Storage Shed for Childcare at Plaza Vista School Rationale: Child Development Centers, Inc. (CDC) submitted a request to the Irvine Child Care Project (ICCP) to place a storage shed for childcare use at Plaza Vista School. ICCP worked with Facilities Planning staff and the school site administration to identify a location that does not affect site programs.

In accordance with Administrative Regulation 7110.1, staff must notify adjacent homeowners when contemplating the expansion of existing structures or placing new structures on District sites. Facilities Planning staff mailed notices to adjacent property owners, appropriate homeowner associations and local media, fourteen (14) days prior to the meeting. The Public Information Meeting (PIM) was held to discuss the placement of the structure and was conducted in the evening to provide accessibility by the majority of those noticed.

The table below provides a summary of the Public Information Meeting.

PIM for Approval at Board Meeting PIM Meeting School Site Notice Mailed Project Description Date Plaza Vista May 16, 2018 May 31, 2018 Purchase & installation School of one (1) storage shed

No residents were present at the meeting for the project as proposed.

At this time, staff is requesting Board approval to continue assisting CDC and ICCP with the placement of a storage shed on the Plaza Vista School site.

IUSD/Fogarty/Okino Board Agenda June 12, 2018

Financial Impact: None (Funding will be provided by CDC) Recommended Motion: After consideration of the results of the Public Information Meeting, authorize staff to continue assisting CDC and ICCP with the placement of a storage shed at Plaza Vista School. Quick Summary / Abstract: After consideration of the results of the Public Information Meeting, authorize staff to continue assisting CDC and ICCP with the placement of a storage shed at Plaza Vista School. 20. ITEMS REMOVED FROM THE CONSENT CALENDAR 21. ITEMS OF BUSINESS 21.a. Public Hearing: Presentation of the IUSD 2018-19 LCAP Rationale: The passage of the Local Control Funding Formula (LCFF) legislation (Assembly Bill 97 and Senate Bill 91) represented a historic reform to California’s educational funding system.

The Local Control Accountability Plan (LCAP) is an important component of the LCFF. Under the LCFF all LEAs are required to prepare a LCAP, which describes how they intend to meet annual goals for all pupils, with specific activities to address state and local priorities identified pursuant to Education Code section 52060(d). The governing board of each Local Education Agency (LEA) shall adopt a LCAP on or before July 1st of each year.

Education Code section 52062(b)(2) requires that the public meeting at which a school district governing board adopts a LCAP and adopts a budget must be held after, but not on the same day as, the public meeting at which the governing board holds the required public hearings on the LCAP and the proposed budget. The LCAP Public Hearing is scheduled for June 12, 2018 with the LCAP adoption scheduled to be brought to the Board for consideration on June 26, 2018. This requirement was effective with the 2014-15 budget year.

LCAP Development The LCAP must focus on eight areas identified as state priorities. The plans will also demonstrate how the district’s budget will help achieve district goals, and assess each year how well the strategies in the plan were able to improve outcomes. The LCAP is a process to gather input from all the stakeholders in the learning community about goals and priorities of the district.

LCAP Outreach Each school district must engage parents, students, educators, employees and the community to establish these plans. The plans will describe the school district’s overall vision for students, annual goals and specific actions the district will take to achieve the vision and goals.

LCAP Overview In order to meet the 8 state priorities as outlined in the Local Control Funding Formula legislation, IUSD has developed four goals:

1. Ensure all students attain Proficiency in the Current Content Standards 2. Ensure Access to Rigorous and Relevant Learning Tools, Resources and Skills for all Staff and Students 3. Cultivate a Positive School Culture and System of Supports for Student Personal and Academic Growth 4. Communicate Effectively and Form Strategic Alliances to Secure the Support and Resources Necessary to Deliver Our Vision

The 2018-19 LCAP actions and expenditures focus on prioritizing $10.7 million in actions scheduled to end in June 2018 and to provide funding for $14.8 million in textbook funding needed over the next three years. After review and careful consideration of stakeholder feedback, the following plan was designed.

Investments – Student Instructional Support:

1. Elementary PE Paraprofessionals 2. Art Instruction Elementary Grades 1-3 3. Career Technical Education Pathways 4. Additional class periods for secondary to reduce class size in impacted subjects 5. Additional sections at secondary to support implementation of intervention and student support programs

Investments – Increase School Site Funding:

1. VAPA and PE Restored Grant Funding 2. Purchase and Update Technology Equipment 3. Site Technology Mentors 4. Project Success 5. Guidance Assistants 6. Elementary Resource Counselors 7. Expanded Online Learning Options

Investments – CA Aligned Materials and Support:

1. Stipends for Teacher Mentors 2. Part-Time Facilitator Coaches for PLCs 3. Curriculum Development: Math Pathways 4. Special Ed IEP Software Support 5. Student Online Assessment Technology 6. Textbook Adoptions 7. Stipend to Monitor and Support Career Technical Education

Investments – Equity, Safety and Support: 1. Reduce Induction Fees 2. Early Childhood Coordinator 3. Technology Maintenance Fund 4. Integrated Position Control System 5. Counseling TOSA 6. Families Forward IFRC 7. Stipends for Increased Theater Support

IUSD/Parham/Fogarty Board Agenda June 12, 2018

Attachment

Recommended Motion: Hold a public hearing and consider all comments regarding the 2018-19 LCAP. Quick Summary / Abstract: Hold a public hearing and consider all comments regarding the 2018-19 LCAP. Attachments: Draft LCAP 2018-19 21.b. Public Hearing: Presentation of the IUSD 2018-19 Budget Rationale: The 2013-14 Budget Act included passage of landmark legislation that shifted California's complex school finance system to one focused on equity, transparency, and performance through the Local Control Funding Formula (LCFF) and related Local Control Accountability Plan (LCAP).

Education Code section 52062(b)(2) requires that the public meeting at which a school district governing board adopts a LCAP and adopts a budget must be held after, but not on the same day as, the public meeting at which the governing board holds the required public hearings on the LCAP and the proposed budget. The Budget Public Hearing is scheduled for June 12, 2018 with the Budget Adoption scheduled to be brought to the Board for consideration on June 26, 2018. This requirement was effective with the 2014-15 budget year.

As advertised in the Orange County Register, the 2018-19 proposed budget has been made available for public examination at the IUSD District Office.

IUSD/Fogarty Board Agenda June 12, 2018

Recommended Motion: Hold a public hearing and consider all comments regarding the 2018-19 Budget. Quick Summary / Abstract: Hold a public hearing and consider all comments regarding the 2018-19 Budget. 22. ORAL COMMUNICATION Quick Summary / Abstract: An opportunity to speak to a topic not on the agenda; limited to 3 minutes per person, 30 minutes per topic. 23. CLOSED SESSION Quick Summary / Abstract: Conducted in accordance with applicable sections of California law, Closed Sessions are not open to the general public. 24. ADJOURNMENT 25. Board Meeting Information Quick Summary / Abstract: FUTURE MEETINGS: June 26, 2018 July 10, 2018

The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting. Regular Board Meetings are broadcast live on Cox channel 39 and AT&T U- verse channel 99.

The board meeting agenda and support materials are accessible from the District's web site (www.iusd.org/board/) prior to the close of business on the Friday preceding the meeting. Any written materials distributed to the Board after the 72 hour posting period will also be made available for public review at the time of distribution. Copies may also be obtained at the District Administration Center or at the meeting.

* Opportunities for public input occur at the beginning of each agenda item. Persons wishing to address the Board should complete a blue request form, available on the information table, and submit it to the Board Secretary. Each topic or item is limited to 30 minutes; each speaker is limited to 3 minutes. Disability Information: The District will make every attempt to accommodate any attendee or participant at this meeting who needs special assistance, when notice is given to the Superintendent's Office 949.936.5000 at least 48 hours prior to the meeting.

Published: June 8, 2018, 9:57 AM