The International Tropical Timber Organization

INTERNATIONAL TROPICAL TIMBER ORGANIZATION

ITTO

PROJECT PROPOSAL

TITLE ESTABLISHMENT OF SPATIAL FOREST RESOURCES INFORMATION SYSTEM (SPA-FRIS) IN WEST PAPUA PROVINCE

SERIAL NUMBER PD 618/11 Rev.4 (F)

COMMITTEE REFORESTATION AND FOREST MANAGEMENT

SUBMITTED BY GOVERNMENT OF INDONESIA

ORIGINAL LANGUAGE ENGLISH

SUMMARY

West Papua Province has 92,3% of its area as forest area. Rapid development gives pressure to the forest. With rough geographical conditions and limited transportation infrastructures, a sophisticated internet based network system to help control and monitor forest resources in the Province is needed. The system will enable local forest agencies to make good and reliable decision on forest planning, using reliable forest map and related information. Data and information on remote areas will be easily inputted and updated, and so up to date data will be available for decision making.

For BPKH XVII, the technical unit under Directorate General of Forest Planning, this system will enable monitoring and controlling of latest data and information. The system will be called “Spatial Forest Resources Information System (SPA-FRIS)”. It is constructed by establishing a network system using computer hardware and software in 5 districts with main server at the BPKH. Each system is placed in local forest institution and operated by well trained GIS operator. That system allows users to obtain information from the main server in BPKH Manokwari and provide updated information in to it.

The development objective of this project is to contribute to efforts to achieve sustainable forest management. The specific objective is to develop spatial forest resources information system in West Papua Province. The expected output of this project is provision of spatial forest resources data and information and improvement of institutional capacity in West Papua Province.

EXECUTING FOREST PLANNING AGENCY REGION XVII AGENCY MANOKWARI (BPKH XVII MANOKWARI), MINISTRY OF FORESTRY

DURATION 36 MONTHS

APPROXIMATE TO BE DETERMINED STARTING DATE

BUDGET AND PROPOSED Contribution Local Currency SOURCES OF FINANCE Source in US$ Equivalent

ITTO 364,878 Gov’t of Indonesia 42,111

TOTAL 406,989

PROJECT BRIEF

Papua has rough geographic condition and minimum transportation infrastructure makes travel between district is expensive and not effective. Because of that, the need of data and information and also spatial data like maps to support decision making are neglected. So, many planning and decision on forest area are not fully supported by sufficient number of data and information. There are four major problems to be addressed through this project: Firstly, available data in local forest agency are not well documented, Secondly, there is unsynchronized data and information between central and local government in format and system so data traffic is not efficient, Thirdly,as local forest institution that hold data and information of their district also does not have enough human resources to support good planning using latest tools and technology and the last, there are minimum awareness of local forest agency to conduct good forest planning.

Based on these problems, this project is proposed in order to achieve the development objective which is to contribute in effort to reach sustainable forest management in West Papua Province. This development objective is reached when integrated forest planning in West Papua Province is based on correct spatial forest resources data and information provided by the system installed in each local forest institution. The specific objective of this project is to develop forest resources data management and planning system in West Papua Province which has the indicator of achievement which are by the end of the project spatial forest resources information system has been established in 5 district and 1 in BPKH as Data center and 40 well trained people majoring in GIS and mapping ready to run the system and support the forest institution especially in forest planning and mapping

The outcome this project is in 5 districts, forest resources data and information will be updated and connected online, with BPKH XVII as center of network administration. This includes information on updated forest legal status and boundary, because forest resources are closely related to their legal status. Beside that with developed system, there will be numerous forest resources data and information so the system could also be data warehouse for all forest institution in West Papua Province. The data is provided online and available for local government to use, especially for district planning purposes. Besides that, in the end of the project 40 People (20 People from local government, 10 People of BPKH, and 10 from related institution) trained in Spatial Forest Resources Information System.

This project will be conducted by purchasing sufficient hardware, legal software and also network appliances to support the forest resources information network system in 5 sub provinces. The hardware and software will become an integrated network system of SPA-FRIS, conduct training in Forest Resources Information System, conduct coordination meeting among stakeholders, and conduct workshop on forest planning. To do all of these activities several stakeholders are being involved in this project including BPKH and Local forest institution and also University of Papua, NGO, forest concessionaires and community. All stakeholders will involve actively in this project, because they are not only provider of data and information but also users of this project.

This project is important on forest resources planning and monitoring in West Papua Province. By continuity of fund from this project in form of hardware and software provision, and also trained staff or operator, the project will be continuously support the policy in local forest agency. Combination of trained staff and sophisticated system will make the decision will be more comprehensive. BPKH Manokwari and Local forest institution will be the main actor to run this system and to make it sustain to produce good forest planning in West Papua Province.

Full commitment from national and local government, local community, private sector and other related stakeholders is needed to achieve the goal of project. The existence of commitment and recognition from all forest stakeholders in supporting BPKH as an Information Center, and it is also important to note that there are no policy changes in the field of forest organization to ensure the effectiveness of this project. Existence of commitment in supporting policy on the important function of forest area and the existence of spatial and non spatial data on forest resources are also important in supporting the information system. The main potential risk may emerge from conflict of interest between key stakeholders who has authority in managing forest area that could hamper the continuity of the built system.

TABLE OF CONTENT

TABLE OF CONTENT ...... 3 List of Abbreviations and Acronyms...... 5 PART 1 PROJECT CONTEXT...... 6 1.1 Origin...... 6 1.2 Relevance...... 6 1.2.1 Conformity with ITTO’s objectives and priorities...... 6 1.2.2 Relevance to the submitting country’s policies ...... 7 1.3 Target Areas...... 7 1.3.1 Geographic location ...... 7 1.3.2 Social, cultural, economic and environmental aspects ...... 9 1.4 Expected outcomes at project completion and impact ...... 9 PART 2 PROJECT RATIONALE AND OBJECTIVES...... 11 2.1 Rationale ...... 11 2.1.1 Institutional set-up and organizational issues ...... 11 2.1.2 Stakeholders analysis ...... 11 2.1.3 Problem analysis ...... 13 2.1.4 Logical framework matrix ...... 16 2.2 Objectives...... 18 2.2.1 Development objective and impact indicators ...... 18 2.2.2 Specific objective and outcome indicators ...... 18 PART 3 DESCRIPTION OF PROJECT INTERVENTION...... 19 3.1 Output and activities ...... 19 3.1.1 Outputs ...... 19 3.1.2 Activities...... 19 3.2 Implementation approaches and methods ...... 20 3.3 Work plan ...... 22 3.4 Master Budget...... 23 3.4.1 Master Budget Schedule...... 23 3.4.2 Consolidated budget by componenent ...... 27 3.4.3 ITTO budget by component...... 28 3.4.4 Executing agency budget by component...... 29 3.5 Assumptions, risks, sustainability ...... 30 3.5.1 Assumptions and risks ...... 30 3.5.2 Sustainability...... 31 PART 4 IMPLEMENTATION ARRANGEMENT...... 32 4.1 Organization structure and stakeholder involvement mechanisms ...... 32 4.1.1 Executing Agency and partners...... 32 4.1.2 Project management team ...... 32 4.1.3 Project steering committee...... 33 4.1.4 Stakeholder involvement mechanisms ...... 33

4.2 Reporting, review, monitoring and evaluation ...... 34 4.3 Dissemination and mainstreaming of project learning...... 34 4.3.1 Disseminations of project results...... 34 4.3.2 Mainstreaming project learning ...... 34 ANNEX 1. PROFILE OF EXECUTING AGENCY...... 35 ANNEX 2. CURICULUM VITAE OF KEY STAFFS ...... 36 ANNEX 3. TERM OF REFERENCE OF KEY PERSONNEL, SUB CONTRACT, AND CONSULTANTS TO BE FUNDED BY ITTO...... 37 ANNEX 4. EXPERT PANEL RECOMMENDATIONS...... 39

List of Abbreviations and Acronyms

BPKH Regional Office for Forest Planning

EA Executing Agency

GIS Geographic Information System

GOI Government of Indonesia

ITTA International Tropical Timber Agreement

ITTO International Tropical Timber Organization

IT Technology Information

IPSDH Forest Resources Inventory and Monitoring

SFM Sustainable Forest Management

NGO Non Government Organization

MoF Ministry of Forestry

SIAPHUT Forest Development Information and Assessment System

SPA-FRIS Spatial Forest Resources Information System

PART 1 PROJECT CONTEXT

1.1 Origin

West Papua province remains to be the last frontier of tropical forest in the world. It has thousands of known and unknown species of flora, fauna and other living organism. Based on the image interpretation in 2009, 92,3% of the area is still in forested land condition. Therefore it is important to monitor these resources continuously and systematically. Rough geographic condition and minimum transportation infrastructure makes travel between remote areas to Manokwari as capital of West Papua Province expensive. Because of that, the need of data and information and also spatial data like maps to support decision making are neglected. So, many planning and decision on forest area are not fully supported by sufficient number of data and information.

In order to solve that problem, it is important to have a sound system that synchronized data and information between local management unit and data center, and also be used to collect natural resources data and information, especially complete, accurate, updated and up to date forest resources data and information. This all can be done using “Spatial Forest Resources Information System/SPA-FRIS.”

This information is needed to support local government and local forest agencies to make and support decisions to manage forest. This also gives easiness to central government to control forest resources in West Papua Province. Papua Barat or Forest Planning Agency region West Papua as the center of data and information will provide spatial data and information on forest resources. This data can be used by all stake holders including local forest agency.

As we know West Papua province with many social and also infrastructures problem still in the situation of lack data and information provision. Giving technology to the forest resource management will enable forest stakeholders give correct decision in forest management in Papua. Forestry office service as local body on forest management in Papua has an important role on this project implementation, because they will be the data provider and also ultimate users of this system. Many regulation and important policy including forest resources utilization permits come from Forestry office service, so providing up to date system will enable them to gives good policy of forest management system.

Ministry of Forestry had initiated the development of SIAPHUT in 2005, a data base system intended to provide up to date data and information on forest resources nationwide. SIAPHUT built to develop integrated forest information system between local government and central government providing up to date data on forest resources information system and forest development activities. SIAPHUT is expected to provide reliable forest data and information for public purposes (government, universities, researchers, private sectors, NGO, and people).

The SPA FRIS developed under the proposed project is intended as the partial replacement of SIAPHUT and has been designed to enable exchange of data and information between the BPKH office in West Papua with the Ministry of Forestry in Jakarta in and efficient and faster manner. SPA- FRIS is designed to fill the gap of data and information link between the West Papua forest services, at the district and provincial levels, with BPKH of West Papua and Ministry of Forestry. In further development SPA-FRIS is expected to support Forest planning and policy in West Papua Province. In connection with SIAPHUT, SPA-FRIS will be integrated with the system when it is ready and well developed by Ministry of Forestry.

1.2 Relevance

1.2.1 Conformity with ITTO’s objectives and priorities

Compliance to ITTA 2006 Objectives

This project will disseminate to improve the quality of forest resources data and information. With this project data and information on timbers and other non timber forest product will be transparently

6 shared among members of networks. It complies to the objectives of the International Tropical Timber Agreement (ITTA) 2006 in article 1 (h) improving market intelligence and encouraging information sharing on international timber market with a view to ensuring greater transparency and better information on market trends, including the gathering, compilation, and dissemination of trade related data, including data related to species being traded. The objective of this project about shared data and information is also in line with ITTA 2006 article 1 (o) encouraging information sharing for a better understanding of voluntary mechanisms such as, inter alia, certification to promote sustainable management of tropical forests and assisting members with their efforts in this area.

This project will also try to increase the ability and competence of the local staffs in managing the forest to better understanding in forest resources management to reach the ultimate goal of sustainable forest management. ITTA 2006 objectives mentioned also in article 1 (l) to strengthen the capacity of members for the collection, processing, and dissemination of statistics on their trade in timber and information of their tropical forests.

Compliance to ITTO Action Plan 2008 – 2011

This project tries to improved information sharing between all Forestry office service in West Papua province as local forestry institution and BPKH XVII as center of data and information in West Papua. This in line with ITTO Action Plan 2008-2011 in cross-cutting actions section in Strengthen databases and information systems point (i) to strengthen ITTO’s databases support technologies in remote sensing, geographic information systems, and related applications and also point (j) support the sharing of information, knowledge and technology with a view to improving SFM, product processing and utilization and understanding of the marketplace as related to ITTO’s priorities.

In increasing the human capacity as SPA-FRIS operator, this project complied with ITTO Action Plan 2008-2011 in Cross-cutting actions section in Capacity Building point (k) assist human resources development by conducting national, district and international training activities, the provision of fellowships, and by supporting institutional/legal strengthening.

1.2.2 Relevance to the submitting country’s policies The proposed project is relevant to the one of the six national priorities in forestry policy that is to make forest area has a clear legal status and boundary. To do that there are two main tasks that need to be done by BPKH as local executing agency: first, to push to achieve legal status of forest area and second, to know data and information about forest resources. So the proposed project will support steps to achieve legal and clear forest boundary, trough giving data and information up to date and correct.

1.3 Target Areas

1.3.1 Geographic location

West Papua province lies between 128o 54’ 38.8” E - 135o 0’ 51.1” E and 1o 4’ 31.5” N – 4o 19’ 45,6” S. Administratively this province divided into 11 districts : Manokwari, Sorong City, Sorong, Sorong Selatan, Tamrauw, Raja Ampat, Maybrat, Fak Fak, Kaimana, Teluk Bintuni and Teluk Wondama, which has total area of 9,427,600 ha. Geologically this province divided intp two formations, first mainland of Papua Island and hundreds of big and small islands. Climate according to Scmidt-Ferguson classification is in type B (wet) with moisture content around 80%.

Vegetation is dominated with tropical forest tree species like Dipterocarp but there is one famous indigenous tree species in this region which is Merbau (Intsia bijuga). Forest area in West Papua Province is full with biodiversity and mostly covered by primary forest. Land cover classification in 2009 using Landsat ETM +7 satellite imageries show that forest area in West Papua covered 92.39% of total area. It shows that geographically West Papua Province has less than 10% of total area developed or opened.

No Forest Forest Area Total Forest Area Non Forest Area Total Function Primary Forest Secondary Forest *) (Ha) % (Ha) % (Ha) % (Ha) % (Ha) % 1 CA 1,566,866 17 113,135 1 1,681,883 18 78,250 1 1,760,133 19 5 ProtF 1,346,261 14.28 146,128 1.55 1,492,238 15.83 163,097 1.73 1,655,487 17.56 6 LPF 1,348,147 14.30 395,959 4.20 1,744,106 18.50 105,589 1.12 1,849,695 19.62 7 PF 963,558 10.21 764,578 8.11 1,727,136 18.32 131,986 1.40 1,859,123 19.72 8 PFC 1,137,911 12.07 926,733 9.93 2,064,644 21.90 238,518 2.53 2,303,163 24.43 Total 6.361.744 67.48 2,349,358 24.92 8,710,160 92.39 717,440 7.61 9,427,600 100.00 *) : CA = Conservation Area, ProtF = Protected Forest, LPF = Limited Production Forest, PF = Production Forest, PFC = Production Forest for Conversion.

Figure 1. Land Cover Map of West Papua

Limited transportation infrastructures and rough terrain make many areas that are less developed are geographically alienated. This makes transportation expensive and connection between districts are limited. Therefore the presence of telecommunication technology becomes important.

Some of the districs are connected by road infrastructures like Manokwari to Teluk Bintuni, or Sorong to Sorong Selatan or Maybrat. But Most of them are only connected by sea or by air transportation, which are time consuming for sea transportation and costly for air transportation. The needs to find reliable, accurate, and up to date data and information become hard and expensive, unless good communication infrastructures via internet are present. Yet, there aren’t any integrated forest data and information network system that connected data in West Papua province. Each district has local forestry institution that fully control to the forest resources in their area.

1.3.2 Social, cultural, economic and environmental aspects

West Papua Province has population that very much depending on forest resources. Sustainability of forest resources will affect on the livelihood of population in West Papua Province. Many of population in this province live near or inside forest area, so providing correct information about forest resources will help government manage the forest to support the livelihood of the people.

Socio Cultural Aspect

Papua is very rich in culture with more than 250 languages and hundreds of tribes. There is an undeniable fact that Population in West Papua still lives below poverty line, with minimum education level and also low health condition. In 2007, the average education in Papua six of 27 districs was less than 4 years from 12 years compulsory education, and in another 19 districts average education was between 4 and 8 years (World Bank, 2009). Eventhough there are still many disadvantages regarding to the life in Papua, on forest people put high value on its sustainability to support the livelihood of the people. In term of conserving forest, people have “hutan adat” or community forest that belongs to their tribes. Every tribe manages their community forest with their own local wisdom. They manage forest with their own tribal rules. The cutting trees are allowed only by the decision of their tribe mostly for boat or houses. People are not allowed to cut trees by their own willingness. Every decision on forest is decided in tribe mechanisms.

Economic Aspect

Forest remains to be one of sectors that give major contribution to the economy of west Papua Province. World Bank calculated in 2007 that the total economic value of an average hectare of West Papuan forest to be on the order of USD 5,700/ha/year of which approximately USD 1,100 accrue to the direct users (local people) and USD 4,600 accrue to indirect users (beneficiaries of watershed services in the lowlands, carbon sink services and others). This proved that forest is economically important to people in Papua, to increase the wealth of the population. In the other hand this also gives facts that there are much more benefit for forest indirect users compare to direct users. Therefore conserving forest and its ecosystem become more important to Papua.

Environmental aspects

Environment is key issue in Papua especially related to forest. The evergreen tropical forest now becomes the last hope for Indonesia and also for the world to combat global warming. Conservation and proper forest management become important in the effort to sustain the present of forest in West Papua Province. On the environmental aspect, forest in Papua is unique. Trees grow in shallow soil, so every clear cutting activities in forest area, bring danger on the whole ecosystem. It could bring to disastrous consequences like land slide or flood. Management of forest area will be very important in maintaining good environment in West Papua Province.

The large portion forest areas in West Papua Province (more than 95% of total land area) bringing the importance of the sustainability of the forest in West Papua Province. This is not taking into account the large biodiversity in West Papua. Papua Forest is home of many unique species like Burung Cendrawasih (Paradiseae mayor), Burung Nuri (Lorius lory), etc. Papua Forest now become more important on global warming issue. The vast area of forest in West Papua become carbon sink that not only important to the Indonesian people but also world.

1.4 Expected outcomes at project completion and impact

At project completion, several outcomes below are expected to be achieved:

1. Strengthened capacity building through installed real time connected network system of GIS and Remote sensing hardware and legal software, with all supporting apparatus for BPKH XVII Manokwari and local forest institution in sub province, with BPKH as data center and also network and also trained staff that in the end of project will support macro forest planning optimally. 9

2. The comprehensive data of forest resources can be used by private sector such forest concessionaires and plantation holders. 3. Local community can be involved in continuing data collection of forest land utilization in the real field experience. 4. Local government can be enhanced the forest resources mapping and data management that synchronized with BPKH as network and data administrator. 5. Provision of skilled and dedicated human resources that able to operate and manage built system, so they can produce for example: a. Detailed forest resources data and map in provincial stage and district or municipality. b. Estimation of forest resources potentials and condition, wood and non wood forest products. c. Distribution and potency of tree species that have plus value and also extinct flora and fauna d. Other data and maps including forest boundary development map, forest area conversion map, forest use map, and forest fire potential map, etc.

PART 2 PROJECT RATIONALE AND OBJECTIVES

2.1 Rationale

2.1.1 Institutional set-up and organizational issues Forest Planning in West Papua Province is not well coordinated through out district. This happened because of minimum coordination, control and also organized planning between all forest stakeholders including BPKH XVII Manokwari and local forest institution in sub province area.

BPKH XVII Manokwari or Regional Forest Planning XVII Manokwari has main task to provide planning on forest area in West Papua Province and establish clear and legal forest area to support local forest management. By doing this task BPKH has missions to make forest planning system, develop spatial and non spatial forest information system, to establish enough and proportionally distributed forest area, to provide sustainable forest management and to develop local forest planning organization. But the task of duty of this institution hasn’t been optimum because of minimum infrastructure and also human resources to cover very large forest area in West Papua Province.

Local Forest Agency Local government with their forest institution has main duty to manage forest area in their district by optimizing social benefit of the forest to local people, increasing benefit of the forest product and preserving forest by doing biodiversity conservation. This institution also has task to give and also monitor the use of forest resources in their area. The spatial forest resources information system will enable this institution monitor forest resources up to date. Unfortunately, minimum skilled personnel in this institution in almost all sub province make all task and duty of this institution are not run properly. There is an urgent approach to provide technology and also training to increase the institutional capacity of this institution.

The other institutions that might be involved in this system is NGO’s and Faculty of Forestry State University of Papua. In Papua Island many NGO’s have worked intensively in promoting and also campaigning against illegal logging and other destructive activities on forest area and its resources, but there aren’t enough coordination between NGO with government in forest planning process. University as scientific and education institution had a significant role to provide clear and scientific analysis on monitoring forest area in West Papua Province. So these two institutions could be supporting body in this system.

BPKH XVII plays as host of this system and controls network of the system. With all the available data BPKH XVII will built the foundation of this system. Local Forest Institution and University of Papua will provide additional data to enrich the system. Every local point of the system can enrich the system by providing the latest data and information on forest condition. But the verification and supervision on the reliability of the data remain to be the responsibility of BPKH XVII. NGO can also support additional data after being verified. In this system all stakeholder could be provider and also user of the data.

2.1.2 Stakeholders analysis

Stakeholder Characteristic Problems, needs, Potentials Involvement in the group interests project

Primary stakeholders a. BPKH (Region  Government  Lack of fund Had experienced  Project office of Forest agency to establish in forest inventory, executing Planning)  Main task to sophisticated GIS and remote agency make forest information sensing analysis,  Provide the plan by system and setting up main support of providing  Lack of legal status of the project forest area 11

forest human resources resources information and establish clear and legal forest boundary b.Local Forest  Local Lack of qualified Have authority Primary project Agency/Local government human resources and full control in beneficiary government forest forest area institution management c. Local community  Forest  Lack of Have local wisdom  Provide up to in 5 disctircs Dependent knowledge to conserve the date field (Sorong, Fak  Fulfill  Low income forest information on fak, Teluk subsistent level forest condition Bintuni, need from  Depending on and also Kaimana, forest Forest boundary in Manokwari)  Lives near and resources to their area with in forest area. support daily spatially trough needs community mapping  Users of the Project especially in settling down dispute on their community forest area and their forest resources  Directly get impact from policy related to forest area

d.Forest - Implementing the - Minimum Knowing field  User of the concessionaires management number of condition project by (IUPHHK Holder) practice in field infrastructure and using updated human resources Certainty of Forest information in mapping and Utilization from the forest resources system data and provided in information local forest system institution for monitoring their current activities in their working area and also using the information in managing and also developing their activities

e. Plantation - Implementing the Want to know the Knowing field  User of the holders management forest legal status condition project for practice in field monitoring Certainty of  User of the

Plantation project by Activities using information on forest condition and legal status in developing their area Secondary stakeholders

NGO’s Active in Lack of qualified Understand field Project campaigning human resources better implementation sustainable use of and technology partner forest resources Tertiary Stakeholder a. University Active in forest Lack of Have enough Project resources technology in human resources implementation research forest resources partner monitoring system b. Forest Research - Government - Lack of fund to - Has potential Project Development agency expand human implementation Agency - Active in forest research resources advisor Manokwari research and development

2.1.3 Problem analysis

BPKH XVII faces a problem that forest resources management information system has not developed yet. This happened because of two major causes, firstly available spatial data and information on forest resources are not well documented and secondly institutional capacity of BPKH and Local forest institution are weak. This condition makes macro forest planning in West Papua become inadequate and in the end sustainable forest management will not be achieved.

Available data in local forest agency are not well documented. This happened because there is limited number of spatial and non spatial data and information from local forest institution. There are many important data related to forest resources, map and also legal status or legal document related to forest in their area but unfortunately they are separated and uncollected in local office. No good infrastructure and system to store data on forest resources in BPKH XVII and local forest institution. Data especially map usually available on paper based format and there is no good archive and filing system in local institution. Secondly there is lack of data provision from local forest institution. Local forest institution does not put attention on collecting data and information on forest. Mostly they only concentrated on forest legal administration and not concentrated on forest itself. There is also no forest data and information supply from BPKH that is needed in decision making. This situation happened because the forest resources information network system has not been developed. Exchanging up to date and reliable data is almost impossible in current condition.

Secondly, BPKH and local forest institution that hold data and information of their district does not have strong institutional capacity. There are not enough human resources to support good planning using latest tools and technology. Weak of capacity staff of local forest agencies to provide correct and informative maps. Lack of human resources in West Papua with low education level is responsible to this condition. Coordination among stakeholders involved in managing forest in West Papua is also not effective. There is not many coordination being conducted between forest institution in West Papua. Coordination between local forest agencies in district is not well constructed, so there are unsynchronized planning between district and also dispute on forest area between districts.

PROBLEM TREE

SUSTAINABLE FOREST MANAGEMENT Effect 2 NOT ACHIEVABLE

MACRO FOREST PLANNING IN WEST

Effect 1 PAPUA INADEQUATE

FOREST RESOURCES Key Problem MANAGEMENT INFORMATION SYSTEM NOT DEVELOPED

Causes

Available Spatial and Non spatial Data and Information on Forest Weak Institutional capacity Resources are not well documented

Limited number of spatial and Minimum Number of Specialized non spatial data and information Training on Forest Information from local forest institution System

The Forest resources Information Lack of coordination among Network system, has not been stakeholders developed Lack of awareness of institution in

Forest Planning

OBJECTIVE TREE

SUSTAINABLE FOREST Development Objective 1 MANAGEMENT ACHIEVED

Development Objective 2 MACRO FOREST PLANNING IN WEST PAPUA ADEQUATELY IMPLEMENTED

A SOUND AND RELIABLE FOREST Specific Objective RESOURCES INFORMATION SYSTEM DEVELOPED

Outputs Reliable Forest Resources Institutional capacity Information System built with Strengthened and developed Spatial and non spatial Data and Information of Forest Resources well documented and well- managed particularly in supporting the forest Sufficient Number of Training in management and development Forest Resources Information in West Papua System

Sufficient number of spatial and Coordination among stakeholders non spatial data and information have been developed from local forest institution

Improvement on the ability and awareness of all institution on Forest resources Information forest planning network system has been provided

2.1.4 Logical framework matrix

PROJECT ELEMENS INDICATOR MEANS OF VERIFICATIONS ASSUMPTIONS

DEVELOPMENT 5 years after project completion Physical Evidence of Spatial The existence of commitment and OBJECTIVE : Integrated forest planning in West Forest Resources Information recognition from all forest stakeholder To contribute in Papua Province implemented System in supporting BPKH as an Information implementation of  Report Center, and there are no policy macro forest planning  National Forest Planning changes in the field of forest and sustainable forest document organization. management in West  statistical data Papua Province

SPECIFIC OBJECTIVE : By the end of the project spatial forest  Physical evidence of Spatial Existence of commitment in supporting To develop a sound resources information system has Forest resources information the important function of forest area and reliable forest been established in 5 districts and 1 in system (SPA-FRIS) resources BPKH as Data center  Field Inspection information system  Annual Report. (SPA-FRIS) in West By the end of the project 40 well Papua Province trained people majoring in GIS and particularly in mapping ready to run the system and  Training Report supporting the forest support the forest institution especially management and in forest planning and mapping development in West Papua.

Output 1. Reliable Spatial data from 5 district Physical evidence of SPA-FRIS The existence of spatial and non forest resources collected and input to the system spatial data on forest resources information system supporting the information system built with spatial and One package information System non spatial Data and established and operational Information of Forest Resources well documented and well-managed in supporting forest management and development in West Papua

Output 2. 40 People (20 People from Performance Report of Training. All stakeholders actively participating Institutional capacity District, and 10 People from in meeting and training in West Papua BPKH, and 10 people from Province related institution) trained in SPA- strengthened and FRIS developed 1 Meeting coordination Report

1 Workshop (national, province)

Local forest institution has their own forest planning

2.2 Objectives

2.2.1 Development objective and impact indicators

Development objective of this proposal is to contribute in effort to reach sustainable forest management. Impact indicator that are expected to be achieved:

 3 years after project completion spatial forest resources information system has been established and installed in 5 district ( Sorong, Fak-fak, Kaimana, Teluk Bintuni, Manokwari) and 1 in BPKH as Data center

 3 years after project completion 40 well trained people majoring in GIS and mapping ready to run the system and support the forest institution especially in forest planning and mapping

2.2.2 Specific objective and outcome indicators

Specific objective of this proposal is to develop a sound and reliable forest resources information system (SPA-FRIS) in West Papua Province particularly in supporting the forest management and development in West Papua. By end of project, several outcome indicators are expected to be achieved:

 One package of SPA-FRIS and the system is fully operated in 5 district in West Papua Province and West Papua Province and 1 in BPKH as center of this system, with sufficient number of hardware and software.

 40 People (20 People District, and 10 People of BPKH, and 10 from related institution) trained with computer networking ability, forest resources management and also geospatial data management ability.

PART 3 DESCRIPTION OF PROJECT INTERVENTION

3.1 Output and activities

3.1.1 Outputs

Output 1. Reliable forest resources information system built with spatial and non spatial Data and Information of Forest Resources well documented and well-managed in supporting forest management and development in West Papua

By the end of this project West Papua Province will be connected by SPA-FRIS. This system consists of hardware (Personal computer and accessories) and software connected via internet broadband in 6 different locations (5 districts and 1 in BPKH). Through that connection forest resources data and information will be updated and connected online, with BPKH XVII as center of network administration. This includes information on updated forest legal status and boundary, because forest resources are closely related to their legal status. So information on this subject is very important.

Beside that with developed system, there will be numerous forest resources data and information so the system could also be data warehouse for all forest institution in West Papua Province. The data is provided online and available for local government to use, especially for district planning purposes. Data integration between central government and local government will be easy using this system, because all available data will be managed by BPKH and spatially projected in the same projection. Data from local government will also be managed in one management system so every user will have the same source of data and information especially maps.

Output 2 Institutional capacity in West Papua Province strengthened and developed

By the end of the project 40 People (20 People from local government, 10 People of BPKH, and 10 from related institution) trained in Spatial Forest Resources Information System.

3.1.2 Activities

Building and developing SPA-FRIS through spatial and non spatial data provision using integrated hardware and software installed in 5 districts in West Papua as data user and provider, and in BPKH as data server.

Output 2. Institutional capacity in West Papua Province strengthened and developed

2.1 Conduct Training in Forest Resources Information System Training GIS, Remote Sensing and also Network Management will be held in Manokwari for 40 People (20 People from local government, 10 People of BPKH, and 10 from related institution). The 40 people invitee will include 20 people from 10 districts in West Papua Province (10 people of them from District of Manokwari, Sorong, Fak fak, Teluk Bintuni and Kaimana will maintain and manage SPA-FRIS).

2.2 Conduct coordination meeting among stakeholders

Several meetings will be conducted in order to synchronize data and information on forest resources and forest area. This meeting also important to match the base maps for mapping the forest resources.

2.3 Conduct workshop on forest planning Workshop will be conducted in order to increase the ability all forestry related institution in forest planning as a basic for forest resources management.

3.2 Implementation approaches and methods

This system will be implemented by establishing network system by purchasing hardware and software to create data and information sharing. 5 local forest agencies will be installed by 1 unit of hardware and software of GIS and remote sensing. Each of it will be connected through network system using internet. Every spatial data of forest resources information system will be put in this system, and can be updated regularly by the administrator. BPKH XVII will become the administrator of this data exchange, and update the forest resources information. For further explanation see figure 2.

In order to fulfill the brain ware of this project training on GIS and remote sensing and also forest planning will be conducted. The target will be staff of BPKH XVII, local government agency and other forest institution

DATA / MAP - Land Suitability PROVIDER BPKH 17 SERVER INPUT : APPLICATION - Critical land - Central Govt - Base Map - Imagery - Land suitability - Forest Resources - BPKH 17 - Forest Cover - Forest Model estimation - Local Govt - Forest Status Inventory - Other model - Land cover,land use - OTHERS - Data Collection - Spatial Planning - Land Use map - Soil map - Geology map and - OTHER

USERS - Central Govt - BPKH 17 - Local govt - Local community - OTHERS

Figure 2. SPA-FRIS

3.3 Work plan

Output/Activities Responsible Party Year 1st Year 2nd Year 3rd Year I II III IV I II III IV I II III IV Output 1. Reliable forest resources information system built with spatial and non spatial Data and Information of Forest Resources well documented and well-managed in supporting forest management and development in West Papua Establish Forest Resources information network BPKH, Expert, and system Consultant Output 2. Institutional capacity in West Papua Province strengthened and developed 2.1 Conduct training in forest resources information BPKH, Forestry office system service, expert 2.2 Conduct coordination meeting among BPKH, Forestry office stakeholders service, expert 2.3 Workshop in forest planning Directorate General of Forest Planning, BPKH, Forestry office service, expert

3.4 Master Budget

3.4.1 Master Budget Schedule Quantity ITTO Executing Agency

Output/ Budget Unit Total Component Component 1st year 1st year 1st year 3rd year 3rd year 3rd year 2nd year 2nd year Activities Description Units cost Cost 2nd year Output 1. Reliable forest resources information system built with spatial and non spatial Data and Information of Forest Resources well documented and well- managed in supporting forest management and development in West Papua Activity . Establish Forest resources information network system (Establishing Forest Resources Information System) person- Consultant (IT Specialist) 13 2 month 2000 4000 4000

Hardware and software provision by purchasing from vendor 22 7 package 10000 70000 70000 V-Sat Network Installatation 22 7 package 5000 35000 35000

Network and System Maintenance 2 times (1 person, 3 days) person- - DSA 31.3 6 6 6 day 90 1620 540 540 540 person- - Air ticket 32.3 2 2 2 trip 500 3000 1000 1000 1000 person- - Local transportation 33.3 2 2 2 trip 200 1200 400 400 400 Sub Total 114820 1E+05 1940 1940 Output 2 Institutional capacity in West Papua Province strengthened and developed Activity 2.1 Conduct training in forest resources information system . (Training for local forest agency and related institution 40 persons (20 People from local government, 10 People of BPKH, and 10 from related institution), 3 days) 61.2 Facilitator 2 person 300 600 600 Resources Person 4 person 300 1200 1200

person- DSA 138 day 80 11040 11040 person Air Ticket 20 trip 500 10000 10000 Air Ticket Jakarta - Manokwari for person Resources Person 2 trip 600 1200 1200 Training Package 1 pax 2000 1500 1500 person local transportation 46 trip 200 9200 9200 training kits 46 pax 20 920 920

Sub Total 35660 35660 Activity 2.2 Conduct coordination meeting among stakeholders (Coordination Meeting with all stakeholders related to forestry, 20 participant, 3 times, 2 days) 61.2 Facilitator 1 1 1 person 300 900 300 300 300 Resources Person 2 2 2 person 300 1800 600 600 600 person- DSA 46 46 46 day 80 11040 3680 3680 3680 Coordination Meeting Package (3 times) 1 1 1 pax 1500 4500 1500 1500 1500 person Air Ticket 10 10 10 trip 500 15000 5000 5000 5000 person - local transportation 23 23 23 trip 200 13800 4600 4600 4600 Sub Total 47040 15680 15680 15680 Activity 2.3 Workshop on forest planning for forestry related institution (One day workshop on Forest Planning, 30 participant) 61.3 Facilitator 1 person 300 300 300 Resources Person 2 person 300 600 600 person- DSA 33 day 90 2970 2970 Workshop Meeting Package 1 pax 1500 1500 1500 person Air Ticket 13 trip 500 6500 6500

person - local transportation 33 trip 200 6600 6600 workshop kits 33 pax 20 660 660

Sub Total 19130 19130 Non Activity Based Expenses person- Project Coordinator 12 12 12 month 1975 71100 23700 23700 23700 person- Secretary/Finance administration 12 12 12 month 575 20700 6900 6900 6900 Steering committee meeting (9 times) 3 3 3 unit 1000 9000 3000 3000 3000 Project preparation/reproduction 1 package 3000 3000 3000 Notebook computer 44.1 3 unit 1200 3600 3600 Printer 44.1 2 unit 150 300 300 Office supplies 54 12 12 12 month 200 7200 2400 2400 2400 Audit 62 1 1 1 year 1500 4500 1500 1500 1500 Duty Travel ( 2 people, 3 days, 2 times/year) person- DSA 31 12 12 12 day 90 3240 1080 1080 1080 person- Air Ticket 33444trip 500 6000 2000 2000 2000 person- Local Transportation 33444trip 100 1200 400400 400 Duty Travel from Jakarta to Manokwari (7 People, 3 days, 1 times) person- DSA 31 21 day 162 3402 3402 person- Air Ticket 33 7 trip 800 5600 5600 person- Local Transportation 33 7 trip 50 350 350

Sub Total 139192 36000 32100 32100 11880 8880 18232 TOTAL 355842 217410 49720 49720 11880 8880 18232

Total ITTO 316850 Total GOI 38992 National Management Cost 3119 Project Monitoring and Administration ITTO Monitoring & Review 6000 ITTO Ex Post Evaluation 15000 ITTO Programme support (8% of 1 - 82) 27028 GRAND TOTAL ITTO 364878 GRAND TOTAL GOI 42111 GRAND TOTAL 406989

Remarks : Air tickets from from province to 5 districts (Fak-fak, Kaimana, Teluk Bintuni, Manokwari, and Sorong)

3.4.2 Consolidated budget by component In US Dollar

Categor Description Total 1st Year 2nd 3rd Year y Year 10 Personnel 11.1 Project Coordinator 71100 23700 23700 23700 11.5 Secretary/Finance administration 20700 6900 6900 6900 13 National Expert/Consultant 4000 4000 0 0 13.1 Resources Person 3600 2400 600 600 13.2 Fasilitator 1800 1200 300300 Sub Total 101200 0 0 0 20 Sub Contract 0 0 0 0 21 Hardware and software provision 70000 70000 0 0 22 V-Sat Network Installatation 35000 35000 0 0 Sub Total 105000 0 0 0 30 Duty Travel 0 0 0 0 31.1 DSA 31044 19310 5300 6434 33.1 Air Ticket 47300 25700 8000 13600 33.2 Local Transportation 32350 21200 5400 5750 Sub Total 110694 0 0 0 40 Capital Items 0 0 0 0 44.1 Notebook computer 3600 3600 0 0 44.2 Printer 300 300 0 0 Sub Total 3900 0 0 0 50 Consumable items 0 0 0 0 54 Office Supplies 7200 2400 2400 2400 Sub Total 7200 0 0 0 60 Miscellaneous 0 0 0 0 61.1 Training Package and training kits 2420 2420 0 0 61.2 Coordination Meeting Package (3 times) 4500 1500 1500 1500 Workshop Meeting Package and workshop 61.3 kits 2160 2160 0 0 62 Project Preparation 3000 3000 0 0 63 Steering Committee Meeting 9000 3000 3000 3000 65 Audit 4500 1500 1500 1500 Sub Total 25580 70 National Management Cost 3119 Total (10-70) 80 Project Monitoring and Administration 81 ITTO Monitoring and Review 6000 27

82 ITTO Ex Post Evaluation 15000 85 ITTO Programme support (8%) 27028 Sub Total 51147 Total (10-80) 355842 100 GRAND TOTAL 406989

3.4.3 ITTO budget by component In US Dollar Category Description Total 1st Year 2nd 3rd Year Year 10 Personnel 11.1 Project Coordinator 71100 23700 23700 23700 11.5 Secretary/Finance administration 20700 6900 6900 6900 13 National Expert/Consultant 4000 4000 13.1 Resources Person 3600 2400 600 600 13.2 Fasilitator 1800 1200 300 300 Sub Total 101200 20 Sub Contract 21 Hardware and software provision 70000 70000 22 V-Sat Network Installatation 35000 35000 Sub Total 105000 30 Duty Travel 31.1 DSA 26670 18230 4220 4220 33.1 Air Ticket 35700 23700 6000 6000 33.2 Local Transportation 30800 20800 5000 5000 Sub Total 93170 40 Capital Items 44.1 Notebook computer 3600 3600 44.2 Printer 300 300 Sub Total 3900 50 Consumable items 54 Office Supplies Sub Total 60 Miscellaneous 61.1 Training Package and training kits 2420 2420 61.2 Coordination Meeting Package (3 times) 4500 1500 1500 1500 61.3 Workshop Meeting Package and workshop kits 2160 2160 62 Project Preparation

63 Steering Committee Meeting 65 Audit 4500 1500 1500 1500 Sub Total 13580 70 National Management Cost 0 Total (10-70) 80 Project Monitoring and Administration 81 ITTO Monitoring and Review 6000 82 ITTO Ex Post Evaluation 15000 85 ITTO Programme support (8%) 27028 Sub Total 48028 100 GRAND TOTAL 364878

3.4.4 Executing agency budget by component In US Dollar

Category Description Total 1st Year 2nd 3rd Year Year 10 Personnel 11.1 Project Coordinator 11.5 Secretary/Finance administration 13 National Expert/Consultant 13.1 Resources Person 13.2 Fasilitator Sub Total 20 Sub Contract 21 Hardware and software provision 22 V-Sat Network Installatation Sub Total 30 Duty Travel 31.1 DSA 6642 1080 1080 4482 33.1 Air Ticket 11600 2000 2000 7600 33.2 Local Transportation 1550 400 400 750 Sub Total 19792 40 Capital Items 44.1 Notebook computer 44.2 Printer Sub Total 50 Consumable items 54 Office Supplies 7200 2400 2400 2400 29

Sub Total 7200 60 Miscellaneous 61.1 Training Package and training kits 61.2 Coordination Meeting Package (3 times) 61.3 Workshop Meeting Package and workshop kits 62 Project Preparation 3000 3000 Steering Committee and coordination 63 Meeting 9000 3000 3000 3000 65 Audit Sub Total 12000 70 National Management Cost 3119 Total (10-70) 80 Project Monitoring and Administration 81 ITTO Monitoring and Review 82 ITTO Ex Post Evaluation 85 ITTO Programme support (8%) Sub Total 3119 100 GRAND TOTAL 42111

3.5 Assumptions, risks, sustainability

3.5.1 Assumptions and risks

Full commitment from national and local government, local community, private sector and other related stakeholders is needed to achieve the goal of project. The existence of commitment and recognition from all forest stakeholders in supporting BPKH as an Information Center will be very crucial to secure the continuity of the project. It is also important to note that there should be no policy changes in the field of forest organization. Existence of commitment in supporting policy on the important function of forest area and the existence of spatial and non spatial data on forest resources will also be important in supporting the information system

The main potential risk may emerge from conflict of interest between key stakeholders who has authority in managing forest area. As we know Forest in Papua are still in good condition. Private sectors like logging companies and mining companies are targeted forest area as their investments. Local governments also needed money to develop their district and land to develop their area. This combination will threaten forest area, so strong leadership and commitment, with back up from this system will make good decision on managing forest.

1. Risk Ignorance on results of the system because of conflict of interest between key stakeholders who has authority in managing forest area could hamper comprehensive forest planning Mitigation All decision on forest land use must be based on analysis provided by this system and every stakeholder should follow the result 2. Risk Failure on hardware and software because of minimum awareness from local staff to the continuity of the system Mitigation Every stakeholder must understand the importance of the network system

3.5.2 Sustainability

SPA-FRIS will work effectively with support from trained staff and maintained system. BPKH and local forest institution will continue this system using central and local government funding. The government funding will ensure the system is well managed and operated effectively. Furthermore, this project is expected to initiate other districts in West Papua Province to provide their own system by government funding in their office and connected with this SPA-FRIS. SPA_FRIS in West Papua Province is also expected to initiate other province in Indonesia to develop the same system in conducting good management and planning in their forest area. Data updating and collecting will be done by BPKH and local forest institution. Local communities will be involved more in providing up to date information by further encouraging them to do community mapping with local government facilitation. Private sector will continue giving information on their current and further forest management in their land concession. Local government then input the information from community and private sector to the SPA-FRIS.

PART 4 IMPLEMENTATION ARRANGEMENT

4.1 Organization structure and stakeholder involvement mechanisms

4.1.1 Executing Agency and partners

The Executing Agency of the project will be BPKH XVII Manokwari which will assume all the responsibility for its coordination and implementing of the activities. It will responsible for managing of the implementation of activities and the ITTO fund. The executing and implementing agency will be involved in the project since the preparation until completion of the project. The executing agency will work together with Local Forest Agency in District level and in Provincial level. Beside that other related institution like Faculty of Forestry State University of Papua, and also forest concession will be involved in several discussion to establish better forest resources management in West Papua Province.

4.1.2 Project management team

Project coordinator will be responsible for overall project implementation and also in charge of planning of the day to day activities and management of the project. The project coordinator will report to the implementing and executing agency as well as to ITTO in consultation with the steering committee. The management structure of the project is presented in the following diagram: Figure 4. Organization structure of Project Management Unit

Project Steering Committee  DG of Forestry Planning  Director within the Directorate General of Forestry Planning (Director of IPSDH, Director of Forest Area Planning, Director of Forest Area Utilization, Director of ITTO Forest Area Establishment and Land Use, Secretary of DG Forestry Planning, Director of Forest Management Unit and Forest Estate Utilization Arrangement)  Head of BPKH Manokwari  Head of Local Forest Institution  ITTO Representatives

Executing Agency

Project Coordinator

Secretary/Financial staffs

Network National Consultant/ expert

4.1.3 Project steering committee

The Project Steering Committee (PSC) consists of policy makers are representatives appointed by the Minister of Forestry. The duty of PSC are (a) approve program and budgets of the various activities within the framework of the project approved by ITTO (b) conduct annual reviews and evaluation of the project implementation (c) Approve progress report before submission to ITTO and GOI. The PSC will be chaired by the Director General of Forest Planning, Ministry of Forestry.

4.1.4 Stakeholder involvement mechanisms

The Stakeholder involvement mechanism could be established through communication forum related to the data and information of forest resources, forest development, forest legal status, etc. The stakeholders have the importance role to gain the beneficiaries of this project. Detail arrangement of key stakeholders in this project set out as follows: a). The role of BPKH District XVII are :  Maintain coordination among relevant parties in implementing agency  Objective an activities  Coordinate and consulting with ITTO upon the project development  Execution of the project activities in close cooperation with the executing and relevant agency  Manage project fund based on project proposal and approval by ITTO and project agreement in accordance with ITTO guidelines and procedure as well as prevailed the government regulation  Provision of counter budget of GOI to support the project activities together with EA include appoint personnel to work in the project  Prepare and submitting report to ITTO  Member of communication forum b) The role of Center of International Cooperation MoF are  Facilitate executing agency and ITTO upon the project development  Monitoring of the project activities/implementation  Coordinate PSC meeting of the project  Member of communication forum c) The role other stake holder (Local government, university, NGO)  Providing human resources to be trained  Facilitating project implementation  Giving inputs of project implementation to EA  Member of communication forum d) The role of local community  Giving input on forest land utilization to EA from real field experience  Giving information on their forest condition and also forest boundary with their community map  Using the system to understand their position on forest legal status  Member of Communication Forum e) The role of private sector (forest concessions)  User of SPA FRIS for monitoring and also checking their current activities in forest land  Giving input on their forest concessions area, and also update of the company activities in forest area.  Securing from illegal occupation  Member of Communication Forum

4.2 Reporting, review, monitoring and evaluation a. Project Progress Report The first project progress report will be given to ITTO 6 months after project start up or at least 4 months before the date of the monitoring visits (or steering committee meeting) and 2 months before every council sessions ( in May and November) b. Project Completion Report This will be submitted within three months after project completion c. Project Technical Report Project technical reports will be prepared for activities where technical results are expected i.e the achievement of project outputs. d. Monitoring and Review A steering committee will be established to be appointed by the minister of Forestry upon proposal from the executing agency. The steering committee meeting will be held annual or as necessary. ITTO monitoring visits, if considered still necessary, will be arranged after the achievement of the respective outputs according to the work plan

Stakeholders have the role to monitor the project trough collaborative monitoring to improve the effectiveness of decision making and to accommodate their views. Collaborative monitoring will be conducted by developing a common framework comprising indicators, means of verification and assumptions for observing the effectiveness of the plans and unexpected outcomes

Monitoring report will be distributed through various meeting, document dissemination and public consultant. e. Evaluation Evaluation report will be distributed during the last quarter before completion of the project. Evaluation process will also involve relevant stakeholders.

4.3 Dissemination and mainstreaming of project learning

4.3.1 Disseminations of project results

The results of the project will be disseminated through various strategies such as public consultation, workshop, meeting, internet, documents dissemination. Meeting and discussion will be conducted by inviting relevant stakeholders. Project result document will be distributed to national and local government institution, NGO and universities.

4.3.2 Mainstreaming project learning

Project result would be implemented in West Papua Province and mainstreamed to other district in Indonesia as an effective mechanism to monitor the forest resources in their area. This system is designed by involving all stakeholders in forest resources utilization. So, over exploitation of forest resources will not occur.

ANNEX 1. PROFILE OF EXECUTING AGENCY

BPKH XVII Manokwari or Regional Forest Planning Office XVII Manokwari, West Papua Province is under Directorate General of Forest Planning, Ministry of Forestry. BPKH XVII Manokwari was established based on Ministry of Forestry Regulation No. P.25/Menhut-II/2007 concerning of Organization of BPKH as a technical organizing unit under Directorate General of Forest Planning in West Papua Province.

The vision of BPKH XVII Manokwari is establishing macro planning on forestry sector and ensuring forest status to support sustainable forest management in West Papua Province. The mission of BPKH XVII Manokwari are conducting good forest planning in West Papua Province, ensuring forest status and optimizing forest use, establishing forest management unit and optimizing forest area preparation, developing information system and monitoring accurate and up to date forest resources, controlling forest utilization, developing forest planning organization, and ensuring good condition for managing forest area.

BPKH XVII Manokwari employs 40 peoples of staff, divided into 3 sections: Forest resources information system, forest legal status enforcement, and administration. BPKH XVII Manokwari receives yearly budget in 2011 10.000.000.000 rupiahs or 1.1 million USD.

ANNEX 2. CURICULUM VITAE OF KEY STAFFS

Name : Kholid, S.Hut, MP Date and Place of Birth : 21 April 1958, Cirebon Nationality : Indonesia Position : Previously as Head of Forest Resources Information Section BPKH Education : - Field and Institution of graduation Faculty of Forestry, University of Lambung Mangkurat, Indonesia 2001 - Field and institution of post graduation Post graduate program, Faculty of Forestry, University of Lambung Mangkurat, Indonesia, 2006 Address : BPKH Wilayah XVII Manokwari Jalan Angkasa Mulyono No.17 Amban Manokwari

Name : Zuhdan Arief Fithriyanto, S.Hut, M.T., M.Sc Date and Place of Birth : 14 March 1977, Yogyakarta Nationality : Indonesia Position : Previously as Staff in BPKH XVII Education : - Field and Institution of graduation Faculty of Forestry, Gadjah Mada University, Indonesia, 1995-2000 - Field and institution of post graduation Master of Science in Districtal Planning and Natural Resource Management, Double Degree Program Faculty of Geo Information Science and Earth Observation (ITC), University of Twente, The Netherlands and Bandung Institute of Technology (ITB), Indonesia, 2008- 2010 Address : BPKH Wilayah XVII Manokwari Jalan Angkasa Mulyono No.17 Amban Manokwari

Name : Estty S Tristania, S.Hut. Date and Place of Birth : 15 Oktober 1983, Manado Nationality : Indonesia Position : Staff in BPKH XVII Education : - Field and Institution of graduation Faculty of Forestry, State University of Papua, Indonesia, 2001-2006 Address : BPKH Wilayah XVII Manokwari Jalan Angkasa Mulyono No.17 Amban Manokwari

ANNEX 3. TERM OF REFERENCE OF KEY PERSONNEL, SUB CONTRACT, AND CONSULTANTS TO BE FUNDED BY ITTO

I. Term of Reference for Project Coordinator

Position: Project coordinator; one project coordinator will be hired to run the project and to coordinate operational activities.

Duration: 36 months

Responsibility: Project coordinator will be responsible on coordinating and supervising all activities and ensuring that the overall objectives are achieved. Under the coordination with the steering committee and it close cooperation with the other members of the project staff. He will work closely with all parties and personnel involved in the project, and be responsible for the day to day management of the project. He will integrate all activities of the project manage and be responsible of the funds applied to the project and for the preparation of the all project report.

Qualification, experience and payment: hold at least Master degree, good understanding in English both oral and written. He or she must have good understanding on the overall objectives, output to be achieved and activities to be carried out of the project. He or she must have sufficient experiences in working with international organization and have high communication and language ability. Rate of payment is 2,000 USD per month. The Project coordinator will be required to travel to the field. He or she will receive Daily Subsistence Allowance during duty the travels.

II. Project Financial/Secretary

Duration : 36 months

Responsibilities: Project Financial/Secretary helps the Team Leader on financial and administration matters

III. Term of Reference for Project National Consultant

The national consultant will be assigned to achieve output 1.2. The expert must be holding expertise and knowledge in IT and computer network, at least 3 years working in international bodies.

Duration: 2 month

Responsibilities: the expert will be responsible (1) Providing network system configuration within SPA-FRIS (2) Giving input on the hardware and software provision (3) Giving input on the network system security. The technical report and documentation must be presented in the project meeting.

Qualification, time and payment: Hold degree on IT and computer, and 3-5 years experience on IT and computer network. Good understanding in English both oral and written, sufficient knowledge of situation in eastern part of Indonesia. Expert will carry out the activity within the time as allocated by the project. Rate of payment is US$ 2,000 per month

VI. Term of Reference of the Sub-contract

The sub-contractor will be assigned for activity 1.2 to establish forest resources information network system. The sub contractor will be responsible for (1) hardware and software provision (2) V-Sat Network installation.

Qualification: The subcontractor must have experiences on IT and computer network provision and also understand hardware, and software especially in the field of remote sensing and GIS at least 3 years.

Duration: 6 months

Payment: the subcontractor will carry out the activity within the time as allocated by the project. The payment for Hardware and software provision is US$ 70.000 and for V-Sat network installation is US$ 35.000

ANNEX 4. EXPERT PANEL RECOMMENDATIONS

A. Overall Assessment The concern of the expert panel has been addressed as follows: a) The SPA FRIS will be developed to fulfill the lack of technology and system that should be developed under SIAPHUT program. Due to increasing problem related to forest resources information system especially in west Papua Province, the presence of this system is a must. Current development of SIAPHUT cannot keep pace with the increasing problem in forest resources management. b) Some essentials components of the revised proposal has been modified based on 44th expert panel recommendations c) Several improvements has also been conducted in the overall proposal content including more information on the new spatial forest resources information system (SPA-FRIS) in relation with the system of SIAPHUT, further strengthening of the involvement of local communities and the private sector in project implementation, refinement of the specific objective and outputs, improvement of the impact and outcome indicators in a more measurable way, specification of project activities to lead to the achievement of output 1, more information on the training courses proposed under activity 2.1. and scaling down of the ITTO budget.

B. Specific Recommendations

No. 44th Expert Panel Recommendations Revised Page

1. Provide more background information on the spatial Additional of SIAPHUT Page 7 forest resources information system (SPA-FRIS) in information provided (See Part relation with the system of SIAPHUT which was 1. Section 1.1) developed by the Ministry of Forestry in 2005 2. Further improve stakeholder analysis by See Part 2. Section 2.1.2 Page 12 strengthening the involvement of local communities Stakeholders analysis and the private sector; they will be a main user of the information produced by the project 3. Further improve the logical framework matrix by See Part 2 section 2.1.4 Page 17 refining the specific objectives and outputs resulting Logical Framework matrix from the project 4. Further improve the impact indicators and outcome See Part 2. Section 2.2 Page 19 indicators with more concrete ones to measure the Objectives achievements of the objectives and outputs 5. Specify project activities necessary to achieve See Part 3 Outputs 1 Section Page 20 Output 1 (Spatial data and information of forest 3.1.1 and 3.1.2. resources is provided) 6. Provide more information on the proposed training See Part 3 section 3.1.2 Page 20 courses on forest resources information system to Activities validate the proposed work of Project Activity 2.1 7. Rework the ITTO budget by scalling down the See Part 3 section 3.4.1 Page 24 provision allocated for Project Personnel and Duty Master Budget Schedule Travel while increasing the Executing Agency’s contributions to ensure sustainability of the project after its completion; and 8. Include an annex that shows recommendations of See Annex 4. Expert Panel Page 40 the 44th Expert Panel and the respective Recommendations modification in tabular form. Modification should also be highlighted in text. 9. Additional explanation from the proponent (BPKH See Annex 5. Additional Page 41 XVII Manokwari) Explanation

ANNEX 5. ADDITIONAL EXPLANATION

Additional explanation :

1. The proponent reviewed that the Project Steering Committee should include Directors within the Directorate General of Forestry Planning and the PSC should be chaired by the Director General of Forestry Planning. In this regard, an additional explanation concerning the Project Steering Committee is provided on pages 33-34.

2. Directorate General of Forestry Planning has promoted 2 key staff members in BPKH XVII Manokwari to other Regional Office of Forestry Planning in Banjarbaru and Kupang. Regarding the current condition, the proponent includes 1 staff in BPKH XVII Manokwari to be a key staff. An explanation is shown on page 36.