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Request for Proposal Request for Proposal Solicitation #: 302813 Date Issued: July 24, 2017 Issued To: Offerors This Request for Proposal (RFP) is issued under the authority of the Department of Energy Prime Contract DE-AC06-09RL14728. This RFP is issued by: Mission Support Alliance, LLC P.O. Box 650 Richland, WA 99352 Contract Specialist: Amber Burgett G3-16 (509) 376-7927 [email protected] Proposals are to be prepared in accordance with the instructions and conditions set forth herein. Proposals are to be received by 4:00 PST on August 2, 2017 to the address shown above, attention to the Contract Specialist identified above. All questions are to be directed to the Contract Specialist identified above. All proposals are subject to the terms and conditions set forth herein. Any exceptions, deviations, or omissions may be grounds for rejection of proposals submitted. REQUEST FOR PROPOSAL No. 302813 Table of Contents A.0 Solicitation .......................................................................................................................... 3 A.1 North American Industry Classification System (NAICS) Code and Size Standard ...................................................................................................................3 A.2 Evaluation of Discount ............................................................................................3 A.3 Basis of Award – Lowest Price Technically Acceptable .........................................3 A.4 Rate Schedule ...........................................................................................................4 A.5 Conflict of Interest Disclosure and Representation .................................................4 A.6 Proposal Submittal ...................................................................................................5 A.7 Foreign Nationals .....................................................................................................6 B.0 Award .................................................................................................................................. 7 B.1 Award Notification ..................................................................................................7 C.0 QA / Inspection Requirements – Not Applicable ............................................................... 7 D.0 Description/Statement of Work – Attached Below ............................................................ 7 E.0 Transportation Instructions – Not Applicable ..................................................................... 7 F.0 Schedule .............................................................................................................................. 7 G.0 Delivery/Performance ......................................................................................................... 7 G.1 Term of Subcontract ................................................................................................7 G.2 Authorized Personnel ...............................................................................................7 G.3 Electronic Mail Capability .......................................................................................8 G.4 Closeout Certification ..............................................................................................8 G.5 Subcontractor Invoices for Subcontracts .................................................................8 G.6 Terms of Payment ....................................................................................................9 H.0 Special Requirements........................................................................................................ 10 H.1 Facility Closure Notice - Holiday and Work Schedules ........................................10 H.2 Service Contract Act of 1965 .................................................................................10 H.3 Designation of Technical Representative ..............................................................10 H.4 Size Standards Reporting Requirements ................................................................11 I.0 Terms and Conditions ....................................................................................................... 12 I.1 General Provisions – Commercial .........................................................................12 I.2 Special Provisions – On-Site (Formerly SP-5) ......................................................12 J.0 List of Attachments ........................................................................................................... 12 J.1 Statement of Work (SOW) .....................................................................................12 K.0 Signatures – Not Applicable ............................................................................................. 12 L.0 Representations and Certifications ................................................................................... 12 L.1 Subcontractor Acknowledgement of Federal Online Representations and Certifications ..........................................................................................................12 Page 2 of 13 REQUEST FOR PROPOSAL No. 302813 A.0 Solicitation A.1 North American Industry Classification System (NAICS) Code and Size Standard (A01) Rev 002 3/1/2011 The Buyer has determined that North American Industry Classification System (NAICS) Code 541611 applies to this acquisition. Therefore, the size standard for determining whether an Offeror is a small business in regard to this acquisition is $15 Million. If this solicitation is designated as a small business set-aside, the Offeror certifies that they are a small business by submitting a proposal or an offer to this solicitation. A.2 Evaluation of Discount (A36) Rev. 0 01/27/2010 Discounts for early payment will be considered in the evaluation of this Offer. The minimum days offered with discount that will be considered are 10. A separate invoice shall be issued for each delivery. No invoice shall be issued prior to delivery of goods and no payment shall be made prior to receipt of goods. Discount periods will be computed from the date of receipt of a correct invoice or receipt of merchandise, whichever is later, to the date the Buyer’s check is mailed. Discount will be taken on the full amount of the invoice unless freight and other charges are itemized. A.3 Basis of Award – Lowest Price Technically Acceptable (A85) Rev. 1 2/28/2013 Award may be made to the Offeror submitting the lowest evaluated price that is technically acceptable among offers that meet all requirements of the solicitation. Page 3 of 13 REQUEST FOR PROPOSAL No. 302813 A.4 Rate Schedule (A99) Rev. 0 4/12/2011 The Firm Fixed Prices listed below shall cover all of the items listed below and as described in the Statement of Work. Firm Fixed Price Description Total 1. Review artifacts (Such as Work Breakdown Structure dictionaries, work authorizations documents, variance analysis reports, etc.) and prepare for his/her one-week on-site visit/review and participate in a teleconference prior to arriving on-site; 2. One-week on-site visit the Subcontractor will: a. Based on the CAM selection from MSA, review VARs and WADs for the CAM identified (i.e., primarily the CAMs with infrastructure reliability projects), b. Review and recommend improvements in the flow of VAR data to Contract Performance Report (CPR) Format 5 narratives, c. Conduct selected CAM interviews and review of CAM Notebooks to provide both an observation of the CAM’s knowledge, skills, and abilities, as well as mentoring in areas needing improvement. As necessary during these reviews, provide VAR and WAD training/mentoring. 3. Prepare observations and recommendations as noted during each on- site CAM interview by using interview forms (blank form/format provided by subcontractor individual). 4. Submit final report summary of all CAM reviews, mentoring observations, session findings, as well as evaluations and comparisons of the individual sessions. Firm Fixed Price Travel based on Federal Travel Regulation (FTR) Rates Subtotal: A.5 Conflict of Interest Disclosure and Representation (A102) Rev. 1 5/01/2014 It is the Buyer’s policy to avoid situations, which place a Subcontractor in a position wherein it may not be able to compete on an equal basis for Buyer-controlled work with other qualified Page 4 of 13 REQUEST FOR PROPOSAL No. 302813 contractors. To address this matter, the Subcontractor is to consider the relevant circumstances surrounding this effort to determine if there are any past, present or future interests (financial, contractual, organizational or personal) that could be viewed as a conflict of interest. The Subcontractor is to insert the following statement into any proposal response to MSA: Subcontractor hereby certifies that [ ] there is not or [ ] there is a potential conflict of interest. If there are any real or potential concerns, they shall be disclosed and highlighted in the Subcontractor’s proposal. Any such disclosure may result in the need for additional discussions relative to the Subcontractor’s continued participation in this effort. A.6 Proposal Submittal (A37) Rev. 0 03/14/2011 1. Proposals are to be received by the date specified in the Solicitation. 2. Proposal Submittal Methods The complete proposal package shall be submitted electronically by E-mail to [email protected]. The original proposal form and certifications must be sent to the Contract Specialist when requested as confirmation. 3. Late Proposals
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