Job Description
Job Title Senior Accounts Payable Job Holder Vacancy Reports To Helen Grainger Location Billingham Date May 2019 Grade 30
Job Purpose
The Senior Accounts Payable will provide support to the business and finance function with a key focus on improvements to purchase ledger process in advance of a move to an automated invoice and expenses system, processing vendor invoices, GRIR review and reconciliation.
Dimensions
Turnover £125 million Site Numbers 700 No of staff reporting to individual None Forward work plan Up to one month
Principal Accountabilities
Improvement and Implementation
The AP function will be implementing automated systems for both vendor invoices and employee expenses over the next 12-18 months. Before and during the implementation you will be required to review current Accounts Payable processes and implement process improvements where required with a particular focus on:
Cleansing of vendor data within SAP Working with Supply Chain to improvement requisition process Working with key stakeholders across the business to improve the invoice approval process Review of open purchase orders Improve quality of information on vendor invoices Support the implementation of automated invoice and employee expense processing
Purchase Ledger
End to end purchase ledger processing including:
Processing of vendor invoices within SAP Parking invoices, following up with vendors, Supply chain and staff on site to resolve outstanding issues Preparation of changes to vendor master data Preparation of Manual payments Supplier statement reconciliation
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GRIR
Reconciliation of GR/IR in SAP Analysis and resolution of outstanding GRIR queries Liaising with Supply Chain to resolve queries & improve future processes Reporting of GRIR for month end close
Ad Hoc / Other responsibilities
Checking and processing of the Accounts Payable inbox Weekly payment runs for employee expenses, domestic and foreign vendors Holiday/sickness cover for other members of the Accounts Payable team Support the Finance Team with any ad-hoc tasks. Any other duties commensurate with the role.
Skills
Minimum 5 years’ experience in Purchase Ledger Minimum 1-2 year experience of identifying and implementing process improvements Requires very good excel skills SAP experience essential Excellent communication skills (able to build relationships with at all levels - both internally and external) Experience of implementing invoice scanning systems desirable Supervisory or management experience desirable
Competencies:
Level: Core
Assessed: Business Standards & Integrity, Relationship Building, Achievement and Results Orientation, Process Management, Customer Focus
Special Features
A team player with a ‘can do’ attitude.
The ability to effectively organise and prioritise their own workload.
Excellent communication skills Revision 2:00 Page 2 of 3
Able to build and maintain effective and credible relationships with key stakeholders and across all areas of the business and external customers.
Organisation Chart
CFO
Head Of Finance
Commercial Accountant Financial Controller FInancial Accounting Manager
Senior Business Business Accounting Accountant Manager
Assistant Business Accounting Business Payroll Officer Accounts Payable Accountant Manager Capital (Fixed Costs)
Senior Accounts Fixed Cost Business Accounts Payable Assistant Business Accountant Payable New Accountant (Sales)
Assistant Business Accountant New (Sales)
Signatures
Job Holder: ...... Date: ......
Manager: ...... Date: ......
Revision Table
Revision History Date of Update Authoriser Revision 1 11 July 2018 D Chesworth Revision 2 01 April 2019 A Dickson
Revision History – Amended due to revised Behavioural Competency Framework
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