Annual Report 2012/13

The Curators of the University Libraries have A major theme for the Curators during the considered and approved the annual report of the past year has been communication. Following Bodleian Libraries for the year 2012/13. the question asked of Council in Trinity Term The Bodleian Libraries form an essential part 2012, Curators reported twice to Council and of the University, with an important role in also, following extensive consultation with delivering the University strategy in research, the academic divisions, published a paper on teaching and wider engagement. Not only do the Communication and Library Committees: these Libraries provide access to the research literature are all available at https://www1.admin.ox.ac. and teaching materials: they also support uk/lib/papers/. activities such as the REF, Open Access and As a consequence of this consultation, research outputs through the Oxford University revisions were made to the terms of the Research Archive (ORA). ORA will now include Divisional Committees on Library Provision and archiving of and access to research data. Strategy. These form a critical means by which Students continue to make extensive use of Curators can assess the needs of the academic the Libraries. The Bodleian has received the top community in regard to library provision and satisfaction rating for a university library in the the effectiveness and efficiency with which it is National Student Survey this year, as in the past being delivered. three years. And external use of the library by Further, a reader survey was carried out in scholars worldwide remains at a very high level. Michaelmas Term 2013, which attracted over This is facilitated by the digital strategy now 3,500 responses, from which a set of actions has being implemented by the Libraries, including been distilled for implementation in the current not only the digitization of collections to enable year. The outcomes of these will be reported in wider access to them, but also the change to future Annual Reports. electronic legal deposit, and the enhancement In the coming months we look forward of digital capabilities in support of research and to beginning a new phase for the Bodleian teaching. Libraries, as the Weston Library opens to The Libraries continue to be very successful the University community and the wider in attracting external support through gifts and public, continuing to provide a world-leading donations, building on the support provided by infrastructure for research, teaching and the University for library operations. engagement. Professor Ian Walmsley chairman, curators of the university libraries

Introduction 2 Building for the future 4 Service provision 8 Digital Bodleian 14 Special Collections 22 The Collections 26 t.o.c. Outreach and Widening Access 34 Enterprises 40 Leadership and Staff Talent 44 Finance and Development 46 Facts and figures 49

1 Introduction

The 2012/13 academic year was a significant sustained increases. User education and thanks to the strong support shown by our enhancements to that service. Groundwork Library in the academic year 2014/15 one for the Bodleian Libraries. At the end information skills training sessions were community of donors and by grant-giving continued to be laid for the Libraries to continued apace throughout the year of the year we said farewell to Dr Sarah also popular, especially those related to bodies. Endowment funding was received support the preservation, management with no major obstacles to progress being E. Thomas, who had served as Bodley’s the RCUK’s new Open Access policies. The from Dr Ebadollah Bahari for the Bahari and provision of access to research data. encountered. The process of organization Librarian since February 2007. Her many summer 2012 exhibition and 2013’s Magical Curator of Persian Studies and from the The many University research projects planning for the redevelopment also achievements in the post included leading Books both attracted successive record Tolkien Trust to guarantee the post of that are underway in partnership with the continued in parallel with work to complete a successful application for the Queen’s visitor numbers. Tolkien Curator of Medieval Manuscripts. Libraries through digital developments are a the funding for the building. Significant Anniversary Prize, four successive years During 2012/13 the Libraries progressed a The Polonsky Foundation continued to testament to the importance of this aspect support from the Helen Hamlyn Trust with the top satisfaction rating for a number of major initiatives and maintained fund the joint Bodleian–Vatican digitization of our work. towards a new exhibition gallery was the university library in the National Student an extremely busy and complex set of project as well as a number of smaller-scale Major research collections continued to be highlight of recent Weston funding. Surveys (including the year covered by this library services, while simultaneously digital projects. Other important work added to our holdings by gift and purchase, report), the construction of the Swindon grappling with the final year of a three- to enhance access and deliver services and April 2013 saw landmark legislation Richard Ovenden Book Storage Facility and the progression of year budget reduction of 8.7% in the through digital means was supported by passed to extend Legal Deposit to electronic Bodley’s Librarian the Weston Library from scheme design to income received from the University. This Jisc, the Andrew W. Mellon Foundation, the publications. Working with the other Legal near completion of the construction phase. reduction was compounded during the European Research Council, the Wellcome Deposit Libraries, we were able to provide Dr Thomas left to become the inaugural vice year by a further reduction of the special Trust and the Heritage Lottery Fund. access to this important class of research president for the Harvard Library, returning grant received from HEFCE in respect of The Libraries continued to develop their material, preserved through the collective to the institution that launched her career in the Bodleian’s status as a National Research digital collections and services during the action of the libraries. In addition, major librarianship. Library. Staff worked intensively to develop year: a major enhancement to the online special collections were also acquired during Use of the Libraries’ services showed a creative ways of maintaining services and catalogue, SOLO, brought added search the year: the most significant being the healthy year-on-year rise. Physical loans protecting the acquisitions budget in the functionality and the vital support that is archive of Oxfam. Further political papers Bodley’s Librarian, Richard Ovenden and visits to library premises both showed face of these reductions, while complying provided by the Libraries for activities such were also acquired: those of Jack Straw and increases, while journal article downloads, with the need to maintain fiscal probity. as the REF, Open Access, and research Lord Heseltine being of particular note. electronic book chapters, SOLO searches The Libraries’ ability to cope with outputs through the Oxford University The redevelopment of the New Bodleian and database use all showed significant and the severe budget situation was in part Research Archive (ORA) was improved by Library, to be reopened as the Weston

2 3 Weston Library During 2012/13 the refurbishment of the New Bodleian Library entered its final Building phase. Renamed the Weston Library, it will be reopened for readers in October 2014 as a state-of-the-art library for special for the future collections. There will be new and improved facilities for researchers, highly secure and carefully controlled conditions for over a million rare book and manuscript volumes and, from March 2015, greatly improved access for the public. © Wilkinson Eyre Architects The interior of the building was transformed over the course of the year. Following the end of the initial demolition phase, the central section of the building was rebuilt to a new configuration. The two new service cores carrying stairs, lifts Photo: Nick Cistone and building services were completed, Facing page: artists impression of the finished Blackwell Hall in the Weston Library rising up through all thirteen levels of the Above: Blackwell Hall under construction building. Above ground floor, a huge new floating stack was constructed to span, deconstructed in 2011, was painstakingly Weston Team, met monthly and sub-teams bridge-like, between these towers. In three rebuilt, stone by stone. progressed the practical planning required storeys below ground, three vast new book Internally, new office layouts were to draw up the new policies, operating storage compartments were created to created and partition walls and new practices and staffing structures required for replace the old central stacks. In addition, doorways installed. Original fittings and the new library. A catering contract was put work was undertaken to divide the old finishes, such as door architraves and out to tender, and planning for way-finding open basement stacks into four further skirting were carefully reinstated. Rapid and signage moved forward. fire compartments enclosed in concrete. progress was made with installing building Bodleian Libraries staff members are This will provide a minimum of four hours services including cable trays and piping. looking forward to moving back into the of protection against fire in compliance Away from the building site, 2012/13 has building and opening up new and enhanced with accepted standards. Reconstruction seen Libraries staff intensively planning services to readers and the wider public, also extended to the roof: the original for the re-occupation of the building in showcasing what this major project will south face of the stack tower, carefully 2014. A coordinating project group, the have achieved.

4 5 History Faculty Library Bodleian Library reading rooms Window on Korea relocation and Radcliffe At the end of the year, work began on With support from the National Library of Camera replacing light fittings in the Bodleian Korea (NLK), the Window on Korea 2013 During the early part of 2012/13 the Library’s Lower Reading Room. The new project created a new Korean Studies History Faculty Library (HFL) moved into fittings will resolve an issue with noise caused Library in the Oriental Institute Library the Radcliffe Camera and Gladstone Link. by the old fittings, improve the quality of together with a fully equipped seminar Some slight alterations to the Radcliffe the light and reduce energy consumption. room. The NLK generously presented 3,000 Camera were undertaken, including the Alongside this, the carpeting of the Upper books to the Library, adding to the existing creation of a glazed office for HFL staff Reading Room got under way and readers collection of 33,000 Korean-language titles, and a consultation space for readers. A quickly began to enjoy a much quieter space 700 Japanese-language titles and 12,000 great deal of library material was moved, in which to work. other titles in Korean Studies – the largest with less used material weeded if duplicate collection in the UK and one of the most or moved to the Book Storage Facility to China Centre Library important in Europe. be available by request if unique. Early Planning began in earnest for the Library in feedback suggested that readers studying the new University of Oxford China Centre ‘The Window on Korea project history found the consolidation of all their to be built in the Dickson Poon Building at St brings together books on Korea open-shelf resources and the book delivery Hugh’s College. Work on the Library started from disparate parts of the Bodleian in early 2013 and should be complete by the system and augments these with service to be very useful. K T Bruce Planning for a third and final phase of end of March 2014. The Library provides substantial numbers of recent alterations to the Radcliffe Camera involving an exciting opportunity to review services publications given by the National Dispatching books to readers at the Book Storage Facility the moving of the entrance, a number of and open-shelf collections in support of Library of Korea. Having historical, logistics projects commenced. In the last logistical challenges in removing material security improvements and creation of an the study of China and to coordinate library literary and reference works together months of 2012 detailed planning work was from the building. An ingenious solution approach that will be accessible to disabled services closely with this major cross- with contemporary commentary undertaken for the barcoding and transfer was found with the installation of a cellar readers was undertaken in preparation for divisional development. and all within arm’s reach in one of the printed book collections from the lift – typically used to carry beer barrels later work. location will change the way we teach Bodleian Library of Commonwealth and in public houses – in a former coal chute, Philosophy and Theology and research. Instead of describing African Studies at Rhodes House. The first allowing books to be carefully lifted out Faculties Library something to a student, we can pull six months of 2013 saw the barcoding plan of the basement and into a waiting van. The new Philosophy and Theology Faculties a volume from the shelf and show implemented on time and considerably Rhodes House also houses some very large, Library completed its first year of operation. them.’ under budget. bound newspapers weighing over 25 kg Dr James Lewis, Merging the Philosophy Faculty Library and Associate Professor of Korean History, Oxford The moving of the Rhodes House each. Special book trolleys were designed Theology Faculty Library has meant that collection to the Book Storage Facility began to ship these volumes to the Book Storage users now enjoy book deliveries from the Storage and logistics in January 2013 and will continue to July Facility. All of the design work and moving Book Storage Facility, improved study space In preparation for the opening of the 2014. With much of the book stack located was undertaken by the Libraries’ skilled, in- The new Radcliffe Camera entrance and extended opening hours. Weston Library a series of storage and in the basement, there have been many house book moving team.

6 7 Gathering and responding to reader feedback The Bodleian Libraries ran a reader survey Service during Michaelmas term in 2012 that was open to all members of the Libraries. The survey tool used was LibQUAL+ provision (Lite) – a standardized web-based survey used extensively in academic libraries internationally and across the UK. In total 3,611 valid responses were received along with 1,653 comments. Responses showed a higher-than-average satisfaction with Bodleian Libraries services and cited a number of areas of strength. Some concerns Facing page: staff enjoying improved WiFi access in the Radcliffe Science Library were also raised, including the library Above: the Libraries Admissions Office issuing a card to a new reader catalogue SOLO and opening hours. Work of common services across the Bodleian Also part of R&LS, the Libraries’ is underway across the Libraries to address Libraries with the provision of subject-based Admissions Office issued over 13,000 library these issues. A top-line summary of the library services for academic divisions. cards during 2012/13 and provided a wide survey results is available on the Bodleian A new document delivery section was range of support and advice to new and Libraries website (http://www.bodleian. established within R&LS to coordinate renewing readers. ox.ac.uk/data/assets/pdffile/0003/127479/ printing, copying and scanning (PCAS), Bodleian-Libraries-LibQUAL-survey-2012- inter-library loans and ‘just-in-time’ Open Access summary.pdf). activities. Document delivery service Bodleian librarians were quick to respond improvements over the period included to new Open Access requirements for Developing shared services the extension of Scan and Deliver to researchers funded by Research Councils across the Bodleian Libraries include all Bodleian Libraries Card holders. UK (RCUK). Open Access refers to the During 2012/13 a new Research and Learning Improvements to lending services allowed provision of unrestricted and free access to Support (R&LS) unit was created to bring students to make overdue book payments scholarly research online. An Open Access together a range of shared services such at any Bodleian library that charges fines helpline was created to provide support as lending support and information skills and, in some cases, pay online. Self-issue to researchers via email or live chat. In training, led by the Head of Social Sciences machines were installed in the Social addition, workshops were run across the Libraries and Research and Learning Science Library and after-hours book drops University to keep researchers and research Support. The creation of this unit was a added to the Radcliffe Science and Latin support abreast of the changing situation step towards joining up the development American Centre libraries. and new requirements. These popular

8 9 initiatives were awarded a University of Online library induction with software applications to make the most Saturday book deliveries and E-readings and e-books Oxford Teaching and Learning Award. Library Assistant of the Bodleian Libraries’ e-resources, self-collect There is an increasing expectation from The Bodleian Libraries run extensive as well as providing advice and training Saturday book deliveries were trialled students that reading list materials for Teaching and training in induction programmes designed to to librarians and other members of staff. during Trinity Term 2013. These deliveries taught courses will be available in electronic the effective use of library familiarize thousands of new students and Service improvements in 2012 included were made to the Bodleian Library, format for quick, 24-hour access from resources researchers with key services, facilities, the introduction of the Oxfile system as Radcliffe Camera, Radcliffe Science Library mobile devices. To address this, a range Students and researchers were well collections and online resources. To the default means of delivering materials and Social Science Library. In the summer of libraries including the History Faculty supported in their use of library and supplement face-to-face induction, the to readers (unless CDs are specifically it was agreed to extend this trial through Library, Social Science Library, Law Library information resources by a rich programme Libraries worked with colleagues in College requested), which improved supply times 2013/14. and Education Library continued to offer of information skills courses and one- libraries to develop an online induction and reduced costs. In July, the option to self-collect reserved scanning services under the terms of the to-one research support appointments. called Library Assistant. This new service, items was introduced in the Bodleian CLA Licence, making extracts available Subject librarians provided discipline- aimed at undergraduate students, was Library’s Lower Reading Room. Self-collect to appropriate users through WebLearn. specific sessions embedded in academic designed primarily for delivery through in the Taylor Institution Library and the During 2012/13, in collaboration with Online Library Assistant timetables and hands-on workshops for the mobile devices (www.bodleian.ox.ac.uk/ Philosophy and Theology Faculties Library academic staff, the Education Library also Doctoral Training Centres. Interdisciplinary assistant). Feedback from students during had received positive feedback and reduced extended its online reading list provision to introduce postgraduate students to needs were also supported through the focus-group sessions and usability testing waiting times for reserved material. to include pre-induction materials and important information tools for their New self-collect shelves in the Radcliffe Camera Bodleian Libraries’ WISER programme. was extremely positive. The project was enhanced the service by enabling readers to research. The Research Skills Toolkit project Newly designed and updated sessions from supported by the Jisc Transformations upload their reading lists into their reference was shortlisted as an example of best the Science and Medical librarians included Programme. management system of choice. practice in information skills training by Mendeley, e-books, bibliometrics and Significant new collections of e-books the UK Research Information and Digital altmetrics. The Social Sciences Libraries’ were purchased (online access is now Literacies Coalition. 763 postgraduate The Accessible Resources Graduate Search Clinics programme provided to over 50% of the books on clinical students took advantage of the Skills Acquisitions and Creation Unit offered workshops on literature searches, student reading lists, for example) with Toolkit in 2012/13. The Accessible Resources Acquisitions current awareness, reference management and Creation Unit (ARACU) provides access to e-books substantially increased for and statistical data. In addition, librarians a range of disciplines, including computer ‘I’ve been to a number of courses essential support to a diverse range of ran classes on materials in specialist science, physics and mathematics. To help and this one was top marks on students. In 2012/13, strong relationships formats, including maps and GIS, images, promote social science e-book collections, organization: good number of with publishers enabled a 73% success archives and special collections. During the Social Science Library introduced computers and stations, very helpful rate in requests for materials in electronic the year library training courses attracted a NOOK e-reader lending scheme. The instructors and good range of topics format. In addition 112,500 pages were 6,352 participants. NOOKS were preloaded with a number of as part of the ‘research kit’. It is ideal scanned, 331 audio pages recorded and a freely available books relevant to Philosophy, for freshers, but also helpful to other further 1,342 items identified as existing The Research Skills Toolkit Politics and Economics reading lists, and postgraduates to pick up updates Bodleian Libraries e-materials. ARACU The Libraries worked collaboratively with readers were able to transfer e-books to the and tips.’ also continued its support for students by the University’s IT Services on a project Postgraduate student demonstrating how to use equipment and NOOK borrowed from a range of platforms.

10 11 The Sainsbury Library at the Saïd Support for the Research Improving communications Business School arranged for the digitization Excellence Framework During 2012/13 many libraries also reviewed of 1,500 student projects and made them Support for the Research Excellence their communications with readers. These accessible and searchable through a Framework (REF) 2014 continued reviews resulted in a number of new restricted website. Another new website, throughout the year in support of all initiatives and also developments within along with a small special collection, was academic divisions. Activity included existing channels, including the Science created for the Law Library’s Notable Works identifying and checking references and and Medicine Dispatch e-newsletter: a project in which faculty members nominated citations, identifying and quantifying the monthly newsletter that provides news on works that had particularly influenced them. library events, new resources and other Bodleian Social Science Library NOOK e-reader impact of research outputs, supplying information for environment statements items of interest to the science and medical Improving study spaces and providing a wide range of online community. Highly tailored support for Libraries play an essential role in offering research tools. Science librarians, for research students and undergraduates was a conducive environment for study and example, worked closely with staff in the introduced in the Law Library through their research, providing a range of spaces for Mathematical, Physical and Life Sciences Link Programme, which was developed to intellectual and quiet study and interaction. Division and contributed to twenty-four provide a named librarian for one-to-one During 2012/13, the Continuing Education impact case studies. They also delivered communication and support. Library was rewired, which greatly improved evidence of further impact in newspapers lighting over the book stacks and lower floor, and other media. increasing use of these spaces for study. Readers working in the refurbished Cairns Library Additional power points also allowed wider use of laptops and a reconfiguration of the desk area improved services to readers. The Radcliffe Science Library improved access to wifi by making Eduroam available throughout the library and created two new collaborative spaces featuring ‘whiteboard’ tables and comfortable seating. Final touches to the refurbishment of the Cairns Library included the installation of medical and health-related images from Libraries collections as well as some of the 2012 Frith Photography Prize entries.

KT Bruce

12 13 Digital priorities 2012/13 saw great progress in the development of digital library services, Digital from both a strategic and an operational perspective. Much work went into creating an Bodleian innovative ‘Digital Shift’ strategy, outlining a systematic approach to digital activities that will firmly establish the Bodleian Libraries as a leading twenty- first-century organization. The Digital Shift will build on existing relationships with academic divisions, IT Services, the Oxford e-Research Centre in e-Science and Digital Humanities projects and services. It was developed partly as a response to the University of Oxford’s Strategic Plan for 2013–18, which promises ‘to invest in information technologies that enhance the Facing page: Scan and Deliver service in action capacity of Oxford’s academic communities Above: SOLO, the Oxford libraries’ online catalogue to collaborate with each other and with global partners, and that support the Aleph and Aleph Reporting SOLO (Primo) upgrade student experience’. It will also support the Centre upgrade Primo, the software underpinning SOLO, IT Strategic Plan and a wider ambition to Aleph, the integrated library system the Oxford libraries’ catalogue, was develop a ‘Digital Oxford’. supporting many front-line services, was upgraded. The upgrade delivered a number updated in August 2013. This moved the of new features that had been requested by Libraries onto the latest supported version readers. of the software, allowing access to the latest fixes and enhancements from Ex Libris, Digital developments to support which supplies the software. The upgrade Open Access at Oxford also delivered a number of improvements In March 2013 an approved statement for Libraries staff using Aleph and the on Open Access (OA) at the University welcome opportunity to upgrade the Aleph of Oxford was released, reiterating its Reporting Centre (ARC). strong commitment to ensuring the widest

14 15 possible access to its research for the in Research Services and IT Services to Expanding access to collections remained above 15,000 and the collection benefit of both the international research plan and provide systems and services through digitization continues to see increased usage. community and wider society. An Oxford to support management of, storage of In March 2012, the Libraries completed The Bodleian Digital Library Systems Open Access Project Group, reporting to the and access to research data generated a project to make over 330,000 scanned and Services (BDLSS) team is committed Pro-Vice-Chancellor (Research), was created by Oxford scholars. The Libraries built a books (with over 100 million pages of to maintaining the service, increasing the to develop OA systems and services, and to demonstrator catalogue for Oxford research the Bodleian’s collections) available as number and quality of available books assist staff and students in understanding data and an early stage archival data downloadable PDF files through SOLO, the and seeking new and innovative ways and meeting research funders’ requirements storage system. Oxford libraries’ online catalogue. These of presenting them as part of an overall in relation to OA. The Bodleian Libraries’ Collection copies were the result of a partnership with strategy for digitized books from Bodleian As part of the Oxford Open Access Support team developed procedures for Google. Use of the new digital books began Libraries collections. Project, the Bodleian Libraries worked to processing and managing article processing immediately and there was a very positive enhance the Oxford University Research charges (APCs) in line with the University’s response from readers and the media 2012/13 digital projects Archive (ORA). ORA is vital in supporting policy. Requests for APC funding started to when the project was announced. The Sprint for Shakespeare and the Bodleian open access distribution of research come in from the launch of the service. average number of monthly downloads has First Folio publications using author self-archiving ‘Sprint for Shakespeare’ (http:// for free public use. It also acts as an shakespeare.bodleian.ox.ac.uk) was an important and freely available online listing innovative campaign created to pay for of Oxford research. Over 96,000 records the conservation, digital imaging and free were imported into ORA from Symplectic online publication of the Libraries’ First Folio (the University’s system for gathering of Shakespeare’s plays. A blog was used to Sprint for Shakespeare campaign publication data) and made freely available sustain interest in and provide information online. Work also started on accurate about the campaign (http://shakespeare. TCP) body of online content and identify 2013 (available at SSRN: http://dx.doi. author identification for publications bodleian.ox.ac.uk/blog). areas for future development. A study was org/10.2139/ssrn.2236202). recorded in ORA and on managing undertaken to allow a better understanding standard terminology. Members of staff Sustaining the EEBO-TCP Corpus in of the use and impact of EEBO-TCP and Queen Victoria’s Journals were appointed to review and enhance Transition the results showed it to be an important 24 May 2013 (the bicentenary of Queen submissions to ORA, ensuring that they The Sustaining the EEBO-TCP Corpus in resource for the study of the early modern Victoria’s birth) saw the final content could be easily found and were legally Transition (SECT) project ran from February period, with an extremely active user additions to the Queen Victoria’s Journals compliant. Thanks to the generosity of the 2012 until July 2013. It was funded by Jisc community. website and marked a year since it was first Polonsky Foundation, around 2,000 theses and run as a collaboration between the A full report on the EBO-TCP study launched by HM The Queen at Buckingham were also scanned during 2012/13 for adding Bodleian Libraries and the Oxford Internet is available online: Judith Siefring and Palace. The project saw the Bodleian to ORA. Institute. The goal of the project was to Eric T. Meyer, Sustaining the EEBO-TCP Libraries collaborate with the Royal Archives In addition, the Bodleian Libraries shape the future of the Early English Books Corpus in Transition: Report on the TIDSR and an electronic publisher, ProQuest. The continued to collaborate with colleagues Online Text Creation Partnership (EEBO- Benchmarking Study, JISC, London, March completed resource made all 141 surviving

Open Access Oxford

16 17 volumes of Queen Victoria’s diaries available and fully searchable online, accompanied by essays from specialists; galleries of Victoria’s own sketches; an interactive timeline; a gazetteer of featured places; and biographical information on featured people. The occasion was celebrated with a number of activities, including a Wikipedia Editathon and a social media campaign. Feedback from the public and the academic community was extremely positive.

‘The content here is marvellous … and the design is dazzling, yet effective. Heartily recommended for all researchers into Victorian history, culture, and society.’ Library Journal

Early Modern Letters Online After several years of collaborative Facing page: Queen Victoria’s journal entry, Thursday 2 August 1832 Above: Broadside Ballads Online development with the Cultures of Knowledge Project, the beta version of Early Modern Letters Online (EMLO) was aim to become the first freely available joint printed ballad sheets from the sixteenth launched (http://emlo.bodleian.ox.ac.uk). catalogue for this type of often hard-to- century to the twentieth, supported by links Supported by generous funding from The access material. to the English Broadside Ballad Archive’s Andrew W. Mellon Foundation, EMLO aims Further funding from the Andrew digital versions of pre-1800 ballads from to be both a finding aid and an editorial W. Mellon Foundation will allow the other libraries, and the folk song scholarship tool for basic descriptions of early modern development of this project to continue. of the Roud Broadside Index, hosted by the correspondence. The beta version combined English Folk Dance and Song Society. material from eight contributing collections. Integrating Broadside Ballads Archives The continuing addition of metadata (IBBA) Collaborations information on letters – manuscript, printed Broadside Ballads Online (http://ballads. Over 300 paintings in Bodleian Libraries’ and digital – by other individuals, projects bodleian.ox.ac.uk), funded by Jisc, collections, principally portraits, can now be and organizations will support EMLO in its presented a digital collection of English viewed online on the BBC’s Your Paintings

18 19 website (www.bbc.co.uk/arts/yourpaintings/ and in 2012/13 provided four speakers for the galleries/locations/bodleian-libraries- DHoXSS event, led the Cultural Connections university-of-oxford-7493). The digital workshop and presented two projects at images were made in collaboration with the Poster Reception (SECT and Sprint for the Public Catalogue Foundation, a charity Shakespeare). dedicated to making the art owned and held in public collections more accessible. Cultural Connections The Libraries’ collaboration with the Cultural Connections was a week-long Vatican Library, Biblioteca Apostolica workshop on knowledge exchange Vaticana, has continued with the generous in the humanities, held as part of the support of the Polonsky Foundation. Work on Digital Humanities @ Oxford Summer this project has provided many opportunities School (http://digital.humanities. for the Libraries to increase the rate at which ox.ac.uk/dhoxss/2013/workshops. rare collections can be digitized. In response, html#culturalconnections). Following new digitization workflow software was consultation within and beyond the implemented to allow better management University of Oxford, public engagement of large-scale projects and a means to was identified as the most pressing topic standardize the way digitized materials are for the workshop and a necessary starting displayed online. This development was point for much knowledge exchange work complemented by work on software that in the humanities. Thirty-eight speakers will allow the delivery of high-quality images were drawn from universities and related online, giving users across the world access to professions to run sessions over the course of some of the Libraries’ rarest collections. the week and participants rated the content very highly. Developed over seven months,

Digital outreach and teaching the workshop was conceived as a pilot for Volume 1 of the Bodleian’s Gutenberg Bible (1455) Digital Humanities @ Oxford Summer future knowledge exchange and public School engagement training and development The Libraries are increasingly involved in courses for members of humanities delivering the Digital Humanities @ Oxford faculties. Video and audio podcasts of the Summer School (DHOxSS) (http://digital. workshops were made available through humanities.ox.ac.uk/dhoxss), one of the iTunes U (http://podcasts.ox.ac.uk/ leading international training events in series/cultural-connections-exchanging- Scene from the 10th-century Greek Bible Reginensis Graecus 1, held at digital humanities. Members of Libraries knowledge-and-widening-participation- the Biblioteca Apostolica Vaticana, staff sit on the organizational committee humanities). copyright Vatican Library

20 21 Special Collections had a strong 2012/13, to catalogue the vast and recently donated providing unique research materials to Oxfam archive. 2012/13 also saw the scholars and the wider public both physically launch of the Rediscovering Rycote project Special and virtually. Almost 30,000 visits were website, which gives access to a rich source made to its reading rooms, while its online of materials from the Tudor period and catalogues of Western manuscripts alone includes an interactive palaeography course. Collections were visited over 100,000 times. Online access to the Catalogue of Books There were several major additions Printed in the Fifteenth Century now in the to the collections over the course of the Bodleian Library was also made available. year, including the archives of Jack Straw The Bodleian Library of Commonwealth and Lord (Michael) Heseltine. The Saving and African Studies at Rhodes House Oxford Medicine initiative continued to acquired several important collections, gather many notable archives and oral including candid letters from Herbert history recordings to document and Gladstone during his time as home secretary preserve the research records of key and first governor general of the Union of Oxford medical scientists. Other scientific South Africa. Among projects designed to collections acquired include papers relating enhance access to the collections, the Anti- to the World Meteorological Organization Apartheid Movement Archives Committee and a large collection of astronomical obtained a Heritage Lottery Fund grant to

photographic images from the Greenwich Facing page: Ordnance Survey map create a website and to conduct oral history and the Radcliffe observatories, gifted by Above: part of the Greenwich and Radcliffe observatories interviews with figures from the national astronomical photograph acquisition the Science & Technology Facilities Council. campaign and from local groups in London. Among literary papers acquired were Cecil The Maps section worked with the other Day-Lewis papers and a manuscript draft included the papers of the Conservative Legal Deposit Libraries to set up a system of Gerard Manley Hopkins’s famous poem Party’s trade unionist organization, for the capture and presentation of digital ‘Binsey Poplars’. Musical additions included c.1920s–1960s (thought to have been lost) cartographic records. These digital deposits further manuscripts of Mendelssohn and as well as a digital collection of Conservative will build upon the Libraries’ extensive Finzi and a comprehensive collection of late- Future material. Interest in the Conservative collections of Ordnance Survey mapping nineteenth- and early-twentieth-century Party continues to run high and 2012/13 was on paper and microform dating back Russian musical scores. the second busiest year on record in terms over two centuries. As part of an ongoing Within the Conservative Party Archive, of usage. project supported by the Andrew W. Mellon work continued on cataloguing the Several major catalogues were completed Foundation, the Maps and Music card Conservative Overseas Bureau papers, over the course of the year and the catalogues were made available online for K T Bruce c.1948–2000. Major additions to the archive Wellcome Trust awarded a £360,000 grant the first time, allowing readers to browse

22 23 The Newborn by Cecil Day Lewis

through a virtual version of the cards Curators considered the issues surrounding and beyond and to serve as advisers to without having to visit the Library. the administration and preservation of significant national bodies, including Art The Oriental section received important electronic records and decided that efforts Council England’s Reviewing Committee on gifts, including a collection on Japanese in this area should initially be concentrated the Export of Works of Art. medicine donated by the Tsumura company. on University websites, the email records The Serica Chinese reached a milestone of the most senior University officers, with over half of the pre-modern Chinese and digital copies of the papers of major collection fully catalogued. The generosity University committees and other bodies. Uncorrected typescript version of poem Children Leaving Home (with some pencil annotations) from Posthumous Poems by Cecil Day Lewis of the Friends of the Bodleian enabled the The Centre for the Study of the Book acquisition of a unique Chinese printing (CSB) presented a rich programme of block produced by the Protestant mission in academic outreach to promote wider access Batavia in the early nineteenth century, and to items from the Special Collections of twenty-nine issues of the late-nineteenth- the Bodleian Libraries, and to encourage century lithographic pictorials Dianshizhai an understanding of the history of these huabao and Feiyinggehuabao. collections, their origins and their current The Libraries’ winter 2012 exhibition, value to scholarship. It hosted four visiting Love and Devotion: From Persia and Beyond, scholars, and five scholars from Oxford were allowed an impressive show of the Libraries’ supported by the Polonsky Foundation in Islamic and Middle Eastern manuscripts. making research trips to the Vatican Library During 2012/13, 1,000 online catalogue as part of a Bodleian–Vatican scholars records for manuscripts in the Libraries’ scheme. There were symposia on the poet Images reproduced by permission of Peters Fraser & Dunlop on behalf of the Estate of Cecil Day Lewis Persian collections were added to the Fihrist Cecil Day-Lewis and the Shakespearean database, with further additions planned. scholar Edmond Malone (1741–1812) and The Libraries also won a grant from the nine masterclasses featuring objects from National Manuscripts Conservation Trust to special collections. Public lectures included undertake the conservation and digitization the Annual D.F. McKenzie Lecture, given of MS. Huntington 212, a twelfth-century on 28 February 2013 by book artist Xu Bing. copy of the Book of the Constellations of the The 2012 CSB Summer School was on the Fixed Stars. subject of paper. Ten students gained an Research and administrative use of the in-depth appreciation of the history of University Archives continued to increase, papermaking and the use of paper in early with reader visits and document issues books and in manuscripts. reaching their highest ever levels. The Curatorial staff continued to support

University Archives Subcommittee of the Centre for the Study of the Book and initiate teaching within the University

A note sent to Cecil Day-Lewis on becoming Poet Laureate

24 25 Acquisitions talking to suppliers who may be able to analyse a comprehensive collection of In 2013, the Acquisitions team took on support this project. material which accurately reflects UK added responsibility, including the de- The work of Acquisitions staff was society. The duplication of journal titles, as part of the recognized with a Bodleian Libraries Impact The legal deposit libraries worked United Kingdom Research Reserve (UKRR). award, particularly for the work to test together to agree a shared approach to This presented a huge challenge as it Patron-Driven Acquisitions, which has handling electronic materials. The British Collections coincided with a substantial move of the allowed the Libraries to buy new material Library’s Digital Library System, where the Mathematics Institute, which generated 900 based on reader demand. materials will be held, has been extended boxes of material to be processed; a need to the National Library of Wales and the to manage Open Access Gold payments; Legal Deposit National Library of Scotland. The national work on the Po Chung Collection and the The Legal Deposit Libraries Act of 2003 libraries will have responsibility for acquiring development of the Libraries’ e-book updated the Copyright Act of 1911 to and storing the materials and for providing processes. make provision for non-print publications access to them in both their own reading Following a successful trial in Trinity (excluding audio-visual materials). As a rooms and those of the university libraries Term 2013, library users were given access result, a lot of work was undertaken by legal (Bodleian Libraries, Cambridge University to 84,000 extra e-books in the Ebrary deposit libraries (including the Bodleian Library and Trinity College Dublin). Academic Complete collection. The books Libraries), representatives of the publishing This work marked the beginning of what come from 500 prestigious academic industries and the Department of Culture, will become an invaluable, comprehensive publishers and cover all disciplines. They Media and Sport to shape the regulations and extensive collection, contributing to an were all made available through SOLO and that will underpin legal deposit operations for organized archive of the country’s published the ProQuest platform with multi-user non-print publications. Following a series of output. access and fourteen-day downloads to public consultations, the regulations finally mobile devices (for University members). came into force at midnight on 6 April 2013. Resource description The package will be updated regularly. A The regulations will ensure that the Over 1.5 million records were uploaded to reader’s comment during the trial described legal deposit libraries can provide a improve the consistency of names, titles the resource as ‘incredibly awesome’. national archive of the UK’s non-print and subject headings in SOLO and provide In addition, progress was made on the published material, such as websites, blogs, cross-references to help readers find what processing of the Mack Smith collection of e-journals and e-books, in addition to its they are looking for. In addition, more than materials and other donations, particularly print collection. In doing so, they address 2,000 new records for British authors, the Window on Korea Collection at the the important challenge of preserving institutions and titles were created and Oriental Institute Library. the nation’s digital heritage for future added to the international authority file Testing continues on an Electronic Data generations and will ensure that researchers maintained by the Library of Congress. The Interchange (EDI), and the Libraries are of the future will be able to study and Libraries also contributed over fifty new

Facing page: conservator at work

26 27 subject headings for concepts not currently al-Rahmān al-Sūfī (1170) was progressed represented in the Library of Congress after securing funds from Duke Humfrey’s Subject Headings (LCSH) list. Both of these Night and the National Manuscripts Library of Congress resources are widely Conservation Trust, and progress was used by libraries across the globe in their also made on a number of items from the online catalogues to improve access to the Chinese collections, including a nineteenth- materials in their collections. century Chinese board game printed on paper. In addition, several major gifts from Conservation and collection the Clothworkers’ Foundation, the J P Getty care Jnr Charitable Trust , The Friends of the Throughout 2012/13, the Conservation and Bodleian, and a number of private donors Collection Care team looked after Bodleian allowed the start of conservation treatment Libraries’ collections and met the exacting on the Bodleian’s Sheldon Tapestry Maps: a standards of work set out by the Institute of project commissioned to the National Trust. Conservation (ICON). Conservation-led programmes One part of the Sheldon Tapestry Map Philanthropically supported Several long-term programmes designed to projects preserve the Bodleian Libraries’ collections Preventive conservation Supporting the Libraries’ Thanks to generous gifts from a number continued throughout 2012/13, including Preventive conservation operations are digitization programme of donors, conservation treatment was the treatment of 1,457 items from the crucial to prolonging the life of Bodleian An essential aspect of digitizing the possible on a broad selection of materials, Oxford University Archive. The online Libraries’ collections. 2012/13 saw the Libraries’ collections is to ensure that they including Shelley’s notebook; the service for requesting urgent conservation continuation of an intensive environmental are safe during the digitization process. manuscript of the first opera in English, treatment remained popular and 400 such control programme across a number of Conservation contributed to the Libraries’ Erismena; and a large guard book relating requests were dealt with, including a repair buildings and work to support the design digitization programmes by assessing and to Richard Gough’s Sepulchral Monuments to a Rhodes House visitors’ book containing of the new Weston Library radio telemetry repairing hundreds of items prior to their of Great Britain, which features drawings the signatures of Alice Pleasance Liddel system for both storage and display safe scanning or photography. In 2012/13 by William Blake. The conservation of a (the inspiration for Alice in Wonderland) and areas. The preventive conservation team pre-digitization assessment and work were series of drawings of Blenheim Palace by Mohandas Gandhi. A major milestone was also responded to thirty incidents where undertaken on Shakespeare’s First Folio Sir John Vanbrugh was also completed. achieved in 2012/13 with the fasciculing of assessment and treatment of collections was and 422 volumes of manuscripts and early Several longer-term projects got under more than half of the Libraries’ 36,000 Anti- required after an emergency situation, as printed books for the Polonsky Foundation way, including work on a number of Slavery Papers. well as undertaking assessment work on new Digitization Project. Kafka’s papers. Work on the Book of the acquisitions and loans in order to detect any Constellations of the Fixed Stars by ‘Abd potential hazards such as nitrates or pests. Left: extract from Shelley’s draft of The Witch of Atlas, 1820

28 29 Academic support and teaching enabled the team to use a mobile laboratory New electronic resources 1603–1714). As an academic-related service, the for instrumental analysis (MOLAB) to A number of electronic resources were Dictionnaires des XVIe et XVIIe Conservation team share their work and characterise the colours present in the purchased in 2012/13, including: siècles: a database of ten historical new findings with other specialists and the Libraries’ five pre-Columbian and early State Literary Manuscripts (Berg); French dictionaries of the sixteenth and wider public, steadily strengthening their colonial Mexican codices, in order to Medieval Family Life; Romanticism: Life, seventeenth centuries. links to both national and international support scholarly research and to inform Literature and Landscape; First World War: Stalin Digital Archive: the web-based conservation programmes and contributing preservation approaches for such unique Personal Experiences; London Low Life; repository of archival and secondary to conservation education. In 2012/13 a treasures. Other treasures analysed by the Popular Culture in Britain and America, research presents documents that have paper was delivered at the Institute of MOLAB include the Book of Kells and Codex 1950–1975; Victorian Popular Culture; previously only been available at the Conservation’s conference in Glasgow Zouche-Nuttal. Confidential Print: Africa, 1834–1966; RGASPI archive in Russia. Digital versions and a practical session at their ‘Stationery Confidential Print: Middle East, 1839–1969. of Yale’s Annals of Communism series Bindings’ seminar. Two conference papers Special Collections boxing Irish Newspaper Archive: an important supplement the RGASPI collection with on the Libraries’ Jane Austen manuscripts programme resource providing access to the archive of additional scholarly commentary on were presented at the Folger Shakespeare In 2012/13, a programme of work to box the twenty-three Irish national and regional selected documents concerning the history Library and the British Association for special collections in the Radcliffe Science newspapers. It includes, for instance, Irish of Soviet and international communism Romantic Studies International Conference. Library stack began, led by the Packaging Independent (1905–2001), Leitrim Observer from Russian state archives spanning the Seminars were also delivered for colleagues and Display team. Over the course of the (1904–1998), Munster Express (1908–2004), seventy-five-year history of the USSR. in the Libraries. Internships for students on year 35,883 books were measured, cleaned but also historic newspapers such as the The University of Oxford remained the conservation-related Master’s programmes and fitted with purpose-made conservation- Freeman’s Journal (1763–1924), Nation heaviest user of JSTOR in the world in at Northumbria University and University grade boxes. This work was undertaken to (1840–1900) and Leinster Journal (1767– 2012/13. College London were run again in 2012/13, help protect the collections when they move 1828). and a new yearly internship was established to the Weston Library and preserve them for DigiZeitschriften: offers electronic access DVDs with the Institut National du Patrimoine, future generations of scholars. to historical scholarly German periodical The DVD collections continued to grow Paris. Additionally, an agreement was literature covering many humanities in 2012/13, with over 650 feature films reached which will see Conservation staff Electronic resources subjects (Egyptology, Archaeology, History, and fourteen collections of short films teach regularly at the Camberwell College of Subscriptions History of the Book, Art, German studies, added at the Taylor Institution and English Arts and West Dean College. The Bodleian Libraries reached a new Oriental studies, Law, Philosophy, Religion, Faculty libraries. Films from thirty-eight The Libraries’ Conservation team subscription agreement with Elsevier for Modern Languages). countries and with production dates ranging were also awarded a grant from the their Science Direct journals package, which The Diaries of Joseph Goebbels Online; from 1901 to 2013 were acquired, with Cultural Heritage Advanced Research started in January 2013. Pricing is no longer The Economy and War in the Third particularly significant additions being made Infrastructures, Synergy for a based on historic print spend, so libraries Reich, 1933–1944; Cold War: Voices of to holdings in French, American, Italian and Multidisciplinary Approach to Conservation/ throughout the University no longer pay a Confrontation and Conciliation; State German cinema. Conservator working on rare Papers Online III and IV (Stuart and Restoration (CHARISMA). The grant pre-Colombian and early colonian charge for print journals cancelled where the Mexican codices electronic version is included in the package. Commonwealth; Domestic and Foreign;

30 31 Ishinpo: donation of Japanese Tamba in 984, and other titles on Japanese Books of Memory: Leningrad medicine literature medical history. Ishinpo is a national Blockade 1941–1944 The Libraries were delighted to receive treasure in Japan, and provides invaluable In November 2012 the Libraries received a collection of rare books on Japanese source material for Professor Denis Noble’s a special gift from the Association of medicine from the Tsumura company, a collaborative research project on systems Survivors of the Leningrad blockade: a set leading pharmaceuticals firm in Japan. A biology and herbal remedies. The Libraries of thirty-five volumes of the Knigi pamiati: presentation ceremony took place at the are grateful to the Tsumura company for Blokada Leningrad 1941–1944 (Books of Bodleian Japanese Library on 19 February. their generous support and also to Professor Memory: Leningrad Blockade 1941–1944). The donation included two sets of Ishinpo, Noble, who has been instrumental in After the Holocaust, the Leningrad siege a compendium of the oldest surviving arranging this donation. was the greatest act of genocide during the Japanese medical texts written by Yasuyori Second World War, which resulted in the death of over a million Soviet citizens. Below left: Two sets of Ishinpo Below right: Ishinpo presentation attended by several guests, including Mr N Tanake, Senior Managing Director of Tsumura, This remarkable historical document Professor Dennis Noble of the Department of Physiology and Dr Sarah Thomas provides essential biographical data about the victims of the 872-day siege and is an important archival source for the study of Soviet history.

The Shuinjo

Shuinjo The year 2013 was the 400th anniversary The Shuinjo, an original document issued of Japanese–British relations (http:// by Shogun Ieyasu to the captain of the japan400.com), which was celebrated East India Company, is the first agreement with a series of events across the UK. The allowing the UK to trade with Japan and Libraries took part by introducing Shuinjo permitting British citizens to reside in Japan. to the public and the academic community This makes it an extremely important through a display and a small symposium, document, marking the start of bilateral helping to raise the profile of Japan in the relations and trade. UK and further a relationship that began four centuries ago.

32 33 Exhibitions In 2012/13, the Bodleian Libraries’ Exhibitions Section and curators worked Outreach and with academics from the University of Oxford and other institutions to mount three temporary exhibitions to engage Widening new audiences while continuing to attract our regular visitors. Over 250 items from the collection were displayed alongside Access loans from private lenders and UK national collections. Each of these exhibitions was supported by an accompanying publication, web pages and public lecture series. Dickens and His World (June–October 2012) celebrated the nineteenth-century world inhabited by Charles Dickens and brought to life in his novels. It attracted 59,687 visitors.

‘A wonderful proof that an absorbing and fascinating exhibition can be mounted in small space.’ Exhibition visitor

Love and Devotion: From Persia and Beyond (December 2012–April 2013) was a collaboration with the State Library of Victoria, Australia. It welcomed 36,128 visitors.

‘The intimate atmosphere of the exhibition made it for me after a fortnight in London’s great

museums.’ Facing page: volunteers assisting with a digital project Exhibition visitor Above: manuscript of Jāmī’s Yūsuf and Zulaykhā, copied 1595, displayed in the Love and Devotion exhibition

34 35 The family-friendly Magical Books: From the Frequent one-day displays As part of their Middle Ages to Middle-earth (May–October of material from the Libraries’ commitment to extend 2013) put the work of five modern writers of Special Collections supported access to their collections, children’s fantasy alongside the sources that Library, University and the Bodleian Libraries inspired them, such as medieval bestiaries, community events with twenty- support local, national early maps and spell books. Copies of many one different displays showing and international of the modern books were available in around 139 books, manuscripts exhibitions through a the exhibition room to browse and read, and objects. The acquisition of programme of loans. In encouraging visitors to reread old favourites the Oxfam and Shirley Hughes 2012/13, 140 items were lent to eighteen or meet new authors. The exhibition proved archives and the personal exhibitions in the UK and overseas. This extremely popular and final visitor numbers archive of W.H. Fox Talbot was included the loan of the 2011 Bodleian broke all previous records at 104,161. celebrated in this way, as was the purchase exhibition Crossing Borders: Hebrew of the Gerald Manley Hopkins manuscript of Manuscripts as a Meeting-place of Cultures ‘I really enjoyed this exhibition! ‘Binsey Poplars. to the Jewish Museum, New York. It really inspired me to read new myths! I couldn’t believe how vivid the colours on the illuminated manuscripts were!’ Exhibition visitor

The exhibition programme also included a changing programme of short, themed displays in the entrance to the Bodleian Library. These showcased recent academic research, celebrated significant anniversaries and displayed new acquisitions. In 2012/13 eight diverse displays were mounted, allowing curators to show rarely seen material from the collections. This space was also the venue for an exhibition of seventy highly commended book bindings from the second international bookbinding competition organized by the Facing page: Prince Arthur, King of Britaine Bodleian Library in association with Designer book, displayed in the Magical Books exhibition Above: flag from the Oxfam acquisition Bookbinders and Mark Getty. Left: detail from the Shirley Hughes collection

36 37 Sharing collections in print The Bodleian’s publications reflect the Events and public engagement readings and recordings, and a panel additional social media channels and digital Books published by the Bodleian Library are vast diversity of the collections. In 2012/13, Exhibitions and temporary displays discussion with Tamasin Day-Lewis. support for online exhibitions. a way of opening its collections to readers Menswear and Fantasy Travel illustrated the continued to offer an excellent opportunity During the year, other events included a The Weston Library project required around the world. Some titles published in fashions of former generations as recorded to promote the Libraries’ collections lecture by Mr David Vaisey CBE (Bodley’s extensive and complex communications the 2012/13 financial year brought texts long in photo postcards of the early twentieth through a series of related lunchtime Librarian Emeritus) to mark the 400th activity throughout 2012/13 in order out of print back to life, such as the Victorian century and Can Onions Cure Ear-ache? lectures and gallery talks. In 2012/13, anniversary of Sir Thomas Bodley’s death, to keep staff, readers, the academic Dictionary of Slang, which shone a light on revealed the medical advice given to the attendance for the lectures regularly a talk by Dr Paul Coones (with musical community and the public informed of hidden aspects of the language. Others, public in the first English-language medical reached full capacity. Additionally, during accompaniment) to celebrate the 200th changes, progress and developments. The such as Illuminating the Life of the Buddha, self-help book (originally entitled Domestic the Dickens and His World exhibition, visitors birthday of Richard Wagner, and a talk by A–Z ‘Treasures’ hoardings developed by illustrated important manuscripts and the Medicine, 1769). Some books remain as were offered a chance to enter the world of Mr Clive Hurst on ‘Early Children’s Books the Communications team to surround traditions they embody. relevant as today as when they were first Dickens in the company of his great-great- in the Opie and Other Collections in the the building and the Weston chair design In addition, each of the major published, such as those by Edward Lear, grandson, Gerald Dickens, as he performed Bodleian Library’ for World Book Day 2013. competition both received a great deal of temporary exhibitions was accompanied who continues to delight readers. Bodleian dramatized readings from Dickens works. The programme also included a special public attention. by a publication, which allowed readers Publishing celebrated his centenary in 2013 The final day of the exhibition was marked seminar titled ‘Jim Callaghan Remembered: Alongside projects such as these, the everywhere to see images of the items in by compiling Edward Lear’s Nonsense Birds. with a miniature theatre performance of Centenary Reflections on Callaghan, Labour Communications team continued to generate the exhibition and read their story in greater Great Expectations by Peter Baldwin and and Britain since 1912’. The stellar panel both national and international press depth and detail. Mary Pegler. comprised Baroness Jay, Lord Morgan and coverage on Bodleian Libraries activities, To celebrate the gift of the Cecil Day- Andrew Smith MP). The Bodleian’s enhanced from the appeal for the personal archive Lewis papers in October 2012, a symposium status as a 2013 Oxford Literary Festival of W.H. Fox Talbot to the announcement A selection of the range of titles from Bodleian Library Publishing’s 2012/13 list was held, which featured lectures, poetry partner meant that many of the year’s of the joint acquisition with Cambridge lectures were held in the Divinity School. Left to right, The 100,000th visitor to the Magical Books of the Lewis–Gibson Genizah fragments, exhibition with Bodleian curators For the sixth year running, the Bodleian from digital activity like the Google Books Libraries collaborated with the Oxford project to the news that Oxford Libraries Playhouse in hosting the Globe on Tour, were ranked first in the country by the 2013 who performed The Taming of the Shrew to 2012/13 saw the completion of a major National Student Survey. capacity audiences. web redevelopment project, which focused on the www.bodleian.ox.ac.uk family of Transforming the Bodleian Communications websites and resulted in a much-improved Transforming the Bodleian was published in The Communications team continued experience for users. The programme 2012 by De Gruyter Saur. Edited by Michael to support and promote the work of the saw the relaunch of more than thirty Heaney and Catríona Cannon, and written Libraries through timely communications to websites over a period of several months in by Bodleian Libraries staff, it describes staff, readers, the University and the wider collaboration with colleagues from across the major projects undertaken between public via a diverse range of publications and the Libraries. The Libraries’ digital presence 2008 and 2011 to modernize the Libraries’ communication channels. was also expanded through the adoption of infrastructure.

38 39 The 2012/13 financial year was the first These successes were recognized when, year that the trading activities of the for the second year running, the Libraries Bodleian Libraries were brought together were awarded the Excellence category by under single management, with the aim Visit England’s Visitor Attraction Quality of generating profits while fostering the Assurance Scheme. Libraries’ public and scholarly objectives of Enterprises widening access to its collections. All profit Retail and e-commerce from these trading activities was returned Despite adverse weather conditions to the Libraries to support its work. During affecting the number of shoppers in early the year the businesses also participated 2013, 2012/13 retail sales totalled £496,000 significantly in the core work of the Libraries and, with tightened cost controls, returned and are a fundamental part of the Libraries’ an increased profit. The latter half of the outreach, development and digitization year was aided by strong attendance at the programmes. Magical Books exhibition, which inspired innovative exhibition-related product. Events, filming and tours The Libraries were the proud runner-up 2012/13 was a superb trading year, with of an Association for Cultural Enterprises turnover from events, filming and tours award for children’s product design, a new totalling £468,000. Hire income from category for the retail team. A competition events was particularly strong, up 59% to name a new dragon grotesque generated on the previous year, and the Libraries’ much enthusiasm and an overwhelming collections were featured in a number of response. documentaries.

Facing page: the Divinity School beautifully decked out for a wedding ‘The Divinity School proved the Above: Bodleian shop entrance perfect setting … and the Bodleian Below: the Bodleian’s new dragon grotesque ‘Wallflower’ staff were totally professional and ensured all was in place as we had planned. A beautiful building for a beautiful occasion!’ Wedding client

40 41 Publishing Imaging studio ‘The appearance of Electronic Bodleian Library Publishing launched Throughout 2012/13, the Imaging Studio Enlightenment is a major fifteen new titles in the UK, distributed added images of a large collection of fragile breakthrough for anyone wishing worldwide with sales of £328,000, an materials to the Libraries’ digital assets, to exploit the rich resources offered increase of 8% on last year and double the supporting their preservation for future by the correspondence of major average of 4% growth in the UK book trade. generations. Projects included: twenty Enlightenment figures such as Three book awards shortlisted Bodleian manuscripts for the virtual reconstitution Voltaire and Rousseau, as well as titles: the Krasna–Krausz Book Awards of the medieval monastic library of Abbey many lesser-known figures. Given (Sarah Angelina Acland: First Lady of Colour Lorsch; 77,000 images of Hebrew, Greek and that epistolary exchange constituted Photography), the Council on Botanical Latin manuscripts as part of the Polonsky the life blood of the Republic of and Horticultural Libraries’ annual award Foundation Digitization Project; and new Letters, Electronic Enlightenment is (Planting Paradise: Cultivating the Garden photography of many of the Bodleian absolutely essential for any serious 1501–1900) and the H.R.F. Keating Award Libraries’ treasures for the forthcoming researcher of the Enlightenment.’

(for P.D. James’s Talking about Detective Marks of Genius exhibition. Dr Alexandra Cook, Department of Philosophy, Fiction). One of the highlights of the year The Studio scanned nearly 100,000 University of Hong Kong was the publication of Roy Strong’s Self- images over the course of the year, a 22% Portrait as a Young Man (memoirs), which increase on the previous year. was extracted in the Mail on Sunday and very widely reviewed to almost universal Licensing and academic acclaim. Most of the new titles were also resources widely reviewed, with The Tradescants’ Licensing – whether of images, books, Orchard singled out for its ‘beautiful product design or academic resources – prose’ (Daily Telegraph) and ‘beautifully goes from strength to strength, generating scholarly editions of correspondence and vulcanology to classical archaeology, reproduced’ images (Country Life). royalties of £192,000 in 2012/13. the commissioning of entirely new digital economic modelling to celebrity editions, while hundreds of thousands of culture. Electronic Enlightenment: annotations provide increasing numbers of In 2012/13, a further seventeen Letters and Lives Online additional details and cross-references. The institutions and individuals worldwide Electronic Enlightenment (EE), the most summer 2013 update added a further 3,300 acquired EE as part of their key wide-ranging online collection of edited documents and 520 new people, bringing library resources, increasing sales to correspondence of the early modern period, EE’s total offering to 63,967 historical £182,000, enabling the resource to be continues to be developed by the Bodleian documents in a social network of 8,002 sustained into the future. Libraries. It reconnects the first global social historical figures who discuss everything Above: manuscript digitization in process network through the digitization of existing from religious tolerance to animal rights, Right: Electronic Enlightenment

42 43 Staff development After very long service in some cases, the Throughout 2012/13, the Bodleian Libraries following senior staff retired: Mike Heaney, provided a wide range of training and Executive Secretary; Clive Hurst, Head of Leadership and Rare Books; Dave Price, Head of BDLSS; development opportunities for staff. A total of 196 development events were held, with Geoff Neate, Database Applications & 2,400 places filled by Libraries staff and Project Manager; Anneke Bambery, Head of Staff Talent 340 by College staff. 588 members of staff Venue Services. attended one or more training events. In A new post was created and filled: addition, 33 people completed an online Frankie Wilson, Head of Assessment. Other Health & Safety training course. In total 57 newcomers included: Alice Ogilvie, Head staff were supported in attending external of Venue Services; Ashleigh King, Head conferences and courses in the UK and of Retail Operations; Catherine Scutt, overseas, with a commitment of £23,300 Education Librarian. Internal promotions towards this training. 2012/13 also saw the included Louise Clarke, now Head of Social successful training of 20 library trainees Sciences Libraries and Head of Research & (including those from the colleges) and saw Learning. the recruitment of 12 for 2013/14. During the year the Libraries continued to implement the action plan developed Personnel following a staff survey in 2012, and Sarah Thomas, Bodley’s Librarian, left the augmented both the Personnel and the Bodleian Libraries to become vice president Health & Safety teams to enable more for the Harvard Library at Harvard University, timely support from these services. The and Richard Ovenden stepped up to act as implementation of the University of Interim Bodley’s Librarian. Catriona Cannon Oxford’s human resources database in the stepped up to act as Deputy Librarian and Libraries was also consolidated, and a health the Enterprise functions became part of the and safety planning exercise took place in Administration and Finance section of the preparation for the opening of the Weston Libraries, headed by Laura How. Library.

Right: Dr Sarah Thomas, Bodley’s Librarian 2007 – 2013 Facing page: top row, left to right: Laura How, Catriona Cannon, Frankie Wilson Bottom row, left to right: Alice Ogilvie, Ashleigh King, Catherine Scutt, Louise Clarke

44 45 Finance The Bodleian Libraries’ operational budget for 2012/13 was £38.36 million, Finance and with a further budget of £2 milllion for the departmental and research projects. The operational budget included £645,000 of Development savings, being the final year of the three- year savings exercise that has seen a total reduction of £1.788 million. Throughout the year the Libraries’ Executive closely monitored and reviewed the budget and for the second half of the year a number of non- frontline posts were left vacant as a means of achieving part of the savings required. Facing page: Vanessa Redgrave with the Bodleian’s first folio; above: press launch of the Lewis-Gibson Genizah collection The principles of protecting the materials the Weston project. £1.6 million of trust The Dallas Shakespeare Trust generously budget and sustaining staffing levels in fund dividend income was spent during pledged US$7,000, which took the appeal digital library services were maintained. the year, funding some salaries as well as target to its goal and allowed digitization The Libraries ended the year with a small buying over £600,000 of additional library to begin. A second phase is under way, deficit of £85,000, equating to 0.2% of material ,with just over £300,000 of that supported by a generous donation. budget, which had been anticipated and figure attributable to rare books/special The New Year saw announcements of forecast. collections and £200,000 in respect of the several major acquisitions by the Bodleian There was a noticeable increase in humanities. Libraries. Along with Cambridge University donation income (non-Weston Library) Library the Libraries purchased the Lewis– in 2012/13: £4.7 million compared to £1.7 Development Gibson Genizah Collection and received million in the previous year. Donation The 2012/13 financial year began with a gift of £250,000 from the Polonsky income in 2012/13 funded a number of the launch of the Sprint for Shakespeare Foundation in addition to other donations purchases, including £276,000 for the campaign in August, seeking to raise in support. A public appeal was launched papers of the Earl of Clarendon. Income £20,000 to digitize the Bodleian Libraries’ in an effort to secure the personal archive and expenditure on departmental and copy of Shakespeare’s First Folio. Supported of W.H. Fox Talbot, which was supported research projects totalled £1.2 million by champions from the worlds of theatre, by a generous gift of £1.2 million from and included Open Access, the Polonsky television and literature the appeal the National Heritage Memorial Fund Foundation Digitization Project, as well was picked up globally and hundreds of and £200,000 from the Art Fund, as well as barcoding and book moving as part of supporters made donations to the project. as many other individual and foundation

46 47 supporters. Following on from this, generous supporters assisted the Libraries with the acquisition of the manuscript of Gerard Manley Hopkins’s ‘Binsey Poplars’, which went on display after its purchase. Fundraising for the Weston Library project continued throughout the year, and the Libraries were pleased to announce the support of the Helen Hamlyn Trust through a pledge of £2 million to the project. The opening exhibition in the Library in 2015 also received a pledge of support from an individual donor. Support towards Visiting Fellowships was received from several benefactors, including the Royal Bank of Canada Foundation. Items from the Fox-Talbot collection: left, a peony leaf above chestnut leaves ; right: glass painting of a head of a saint Other projects that were supported through philanthropic donations included the cataloguing of the Dalingridge Archive Friends of the Bodleian Alamire in the Divinity School entitled and of the Townesend Archive, the latter The Friends of the Bodleian not only raise Via Anglica, generously sponsored by a having been acquired earlier in the year funds for the Bodleian Library to support donor. Shakespeare’s Twelfth Night was through the support of benefactors the cost of acquiring and conserving also presented in the Divinity School including the Oxford Preservation Trust and materials but also help to bring the by Sovereign Arts as part of the Royal Friends of the Bodleian. Support to help collections and work of the Library to the Shakespeare Company’s Open Stages train future Digital Archivists was received public more widely. project. The event celebrated the success from the Heritage Lottery Fund, which 2012/13 activities organized by the of the Sprint for Shakespeare campaign. In pledged £280,400 through its Skills for the Friends included six public lectures on gratitude for the Friends’ support during this Future programme. topics such as ‘The British as Art Collectors’ campaign, members were invited to watch The Bodleian Libraries are grateful to all and ‘18th-Century Children’s Books’. The Bodleian Libraries conservators at work. of the supporters whose generosity have Friends’ annual general meeting included a Members also took part in hand-printing enabled many projects to be undertaken talk from Professor John Carey on ‘Dickens sessions on the Library presses and the first in 2012/13 and would like to thank all of its and Murder’. family event, which included a quest and benefactors. Other events organized by the arts activities inspired by the Magical Books Friends included a concert performed by exhibition.

48 2012/13 2011/12 2010/11 SPACE Total gross floor area (in square metres) 85,349 85,733 90,159

Facts INFORMATION RESOURCE PROVISION Total catalogued physical stock, excluding archives and manuscripts 11,527,677 11,244,795 11,136,414 and Number of additions to catalogued stock, excluding archives and manuscripts 323,676 174,604 161,352 Number of electronic books purchased 779,676 484,665 454,295 Number of serial titles purchased in electronic form 48,480 22,255 13,375 Figures Number of electronic databases purchased 791 502 461 Total linear metres of archives and manuscripts 24,643* 19,771 18,951 Linear metres of archives and manuscripts received 813 820 134

LIBRARY USE Total number of reader visits 2,301,819 2,129,097 2,100,349 Average number of readers in the libraries on sample days 1,656 1,271 1,220 Searches of SOLO 11,757,948 11,303,580 n/a Total loans 1,498,939 1,497,861 1,817,898 Full-text electronic article downloads 7,962,899 7,635,209 6,994,939 Electronic book chapter downloads 2,679,303 2,176,112 1,803,025 Database searches 7,673,254 8,082,254 6,009,986 Number of person-hours training received by readers 15,130 18,407 16,514

LIBRARY STAFF (FTE) 539.61 526.90 556.54

LIBRARY EXPENDITURE Staff expenditure £19,598,519 £20,322,295 £22,754,975 Information provision expenditure £9,699,277 £7,185,991 £8,586,923 Other expenditure £13,405,999 £11,342,217 £13,350,392 Total gross expenditure £42,703,795 £38,850,503 £44,692,290

LIBRARY INCOME University funding £28,740,000 £27,324,000 £28,002,941 HEFCE grant £1,871,743 £1,886,743 £2,220,083 Other income – internal £620,859 £644,211 £619,347 Other income – external £11,385,886 £8,995,843 £13,682,929 Total income £42,618,488 £38,850,797 £44,525,300

*Changes to shelving arrangement Bodleian Libraries Broad Street Oxford ox1 3bg Telephone 01865 277000 [email protected]

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