Annual Report 2012/13
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Annual Report 2012/13 The Curators of the University Libraries have A major theme for the Curators during the considered and approved the annual report of the past year has been communication. Following Bodleian Libraries for the year 2012/13. the question asked of Council in Trinity Term The Bodleian Libraries form an essential part 2012, Curators reported twice to Council and of the University, with an important role in also, following extensive consultation with delivering the University strategy in research, the academic divisions, published a paper on teaching and wider engagement. Not only do the Communication and Library Committees: these Libraries provide access to the research literature are all available at https://www1.admin.ox.ac. and teaching materials: they also support uk/lib/papers/. activities such as the REF, Open Access and As a consequence of this consultation, research outputs through the Oxford University revisions were made to the terms of the Research Archive (ORA). ORA will now include Divisional Committees on Library Provision and archiving of and access to research data. Strategy. These form a critical means by which Students continue to make extensive use of Curators can assess the needs of the academic the Libraries. The Bodleian has received the top community in regard to library provision and satisfaction rating for a university library in the the effectiveness and efficiency with which it is National Student Survey this year, as in the past being delivered. three years. And external use of the library by Further, a reader survey was carried out in scholars worldwide remains at a very high level. Michaelmas Term 2013, which attracted over This is facilitated by the digital strategy now 3,500 responses, from which a set of actions has being implemented by the Libraries, including been distilled for implementation in the current not only the digitization of collections to enable year. The outcomes of these will be reported in wider access to them, but also the change to future Annual Reports. electronic legal deposit, and the enhancement In the coming months we look forward of digital capabilities in support of research and to beginning a new phase for the Bodleian teaching. Libraries, as the Weston Library opens to The Libraries continue to be very successful the University community and the wider in attracting external support through gifts and public, continuing to provide a world-leading donations, building on the support provided by infrastructure for research, teaching and the University for library operations. engagement. Professor Ian Walmsley chairman, curators of the university libraries Introduction 2 Building for the future 4 Service provision 8 Digital Bodleian 14 Special Collections 22 The Collections 26 t.o.c. Outreach and Widening Access 34 Enterprises 40 Leadership and Staff Talent 44 Finance and Development 46 Facts and figures 49 1 Introduction The 2012/13 academic year was a significant sustained increases. User education and thanks to the strong support shown by our enhancements to that service. Groundwork Library in the academic year 2014/15 one for the Bodleian Libraries. At the end information skills training sessions were community of donors and by grant-giving continued to be laid for the Libraries to continued apace throughout the year of the year we said farewell to Dr Sarah also popular, especially those related to bodies. Endowment funding was received support the preservation, management with no major obstacles to progress being E. Thomas, who had served as Bodley’s the RCUK’s new Open Access policies. The from Dr Ebadollah Bahari for the Bahari and provision of access to research data. encountered. The process of organization Librarian since February 2007. Her many summer 2012 exhibition and 2013’s Magical Curator of Persian Studies and from the The many University research projects planning for the redevelopment also achievements in the post included leading Books both attracted successive record Tolkien Trust to guarantee the post of that are underway in partnership with the continued in parallel with work to complete a successful application for the Queen’s visitor numbers. Tolkien Curator of Medieval Manuscripts. Libraries through digital developments are a the funding for the building. Significant Anniversary Prize, four successive years During 2012/13 the Libraries progressed a The Polonsky Foundation continued to testament to the importance of this aspect support from the Helen Hamlyn Trust with the top satisfaction rating for a number of major initiatives and maintained fund the joint Bodleian–Vatican digitization of our work. towards a new exhibition gallery was the university library in the National Student an extremely busy and complex set of project as well as a number of smaller-scale Major research collections continued to be highlight of recent Weston funding. Surveys (including the year covered by this library services, while simultaneously digital projects. Other important work added to our holdings by gift and purchase, report), the construction of the Swindon grappling with the final year of a three- to enhance access and deliver services and April 2013 saw landmark legislation Richard Ovenden Book Storage Facility and the progression of year budget reduction of 8.7% in the through digital means was supported by passed to extend Legal Deposit to electronic Bodley’s Librarian the Weston Library from scheme design to income received from the University. This Jisc, the Andrew W. Mellon Foundation, the publications. Working with the other Legal near completion of the construction phase. reduction was compounded during the European Research Council, the Wellcome Deposit Libraries, we were able to provide Dr Thomas left to become the inaugural vice year by a further reduction of the special Trust and the Heritage Lottery Fund. access to this important class of research president for the Harvard Library, returning grant received from HEFCE in respect of The Libraries continued to develop their material, preserved through the collective to the institution that launched her career in the Bodleian’s status as a National Research digital collections and services during the action of the libraries. In addition, major librarianship. Library. Staff worked intensively to develop year: a major enhancement to the online special collections were also acquired during Use of the Libraries’ services showed a creative ways of maintaining services and catalogue, SOLO, brought added search the year: the most significant being the healthy year-on-year rise. Physical loans protecting the acquisitions budget in the functionality and the vital support that is archive of Oxfam. Further political papers Bodley’s Librarian, Richard Ovenden and visits to library premises both showed face of these reductions, while complying provided by the Libraries for activities such were also acquired: those of Jack Straw and increases, while journal article downloads, with the need to maintain fiscal probity. as the REF, Open Access, and research Lord Heseltine being of particular note. electronic book chapters, SOLO searches The Libraries’ ability to cope with outputs through the Oxford University The redevelopment of the New Bodleian and database use all showed significant and the severe budget situation was in part Research Archive (ORA) was improved by Library, to be reopened as the Weston 2 3 Weston Library During 2012/13 the refurbishment of the New Bodleian Library entered its final Building phase. Renamed the Weston Library, it will be reopened for readers in October 2014 as a state-of-the-art library for special for the future collections. There will be new and improved facilities for researchers, highly secure and carefully controlled conditions for over a million rare book and manuscript volumes and, from March 2015, greatly improved access for the public. © Wilkinson Eyre Architects The interior of the building was transformed over the course of the year. Following the end of the initial demolition phase, the central section of the building was rebuilt to a new configuration. The two new service cores carrying stairs, lifts Photo: Nick Cistone and building services were completed, Facing page: artists impression of the finished Blackwell Hall in the Weston Library rising up through all thirteen levels of the Above: Blackwell Hall under construction building. Above ground floor, a huge new floating stack was constructed to span, deconstructed in 2011, was painstakingly Weston Team, met monthly and sub-teams bridge-like, between these towers. In three rebuilt, stone by stone. progressed the practical planning required storeys below ground, three vast new book Internally, new office layouts were to draw up the new policies, operating storage compartments were created to created and partition walls and new practices and staffing structures required for replace the old central stacks. In addition, doorways installed. Original fittings and the new library. A catering contract was put work was undertaken to divide the old finishes, such as door architraves and out to tender, and planning for way-finding open basement stacks into four further skirting were carefully reinstated. Rapid and signage moved forward. fire compartments enclosed in concrete. progress was made with installing building Bodleian Libraries staff members are This will provide a minimum of four hours services including cable trays and piping. looking forward to moving back into the of protection against fire in