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GOVERNMENT of PUDUCHERRY DIRECTORATE of SOCIAL WELFARE No.01, Saradambal Nagar, Ellaipillaichavady, Puducherry -605 005

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GOVERNMENT of PUDUCHERRY DIRECTORATE of SOCIAL WELFARE No.01, Saradambal Nagar, Ellaipillaichavady, Puducherry -605 005 GOVERNMENT OF PUDUCHERRY DIRECTORATE OF SOCIAL WELFARE No.01, Saradambal Nagar, Ellaipillaichavady, Puducherry -605 005. Ph. No.0413- 2205871 No.8778/DSW/HW-4/2019-20 dt. 22/11/2019 NOTICE INVITING e-TENDER FOR THE PURCHASE OF RICE FOR FREE DISTRIBUTION TO THE PERSONS WITH DISABILITIES IN THE UNION TERRITORY OF PUDUCHERRY FOR THE YEAR 2019-20 e- Tenders are invited on behalf of the President of India by the Director, Directorate of Social Welfare, Puducherry for the purchase of rice for free distribution to the Persons with Disabilities in the Union Territory of Puducherry for the year 2019-20 through e-procurement portal of Government of Puducherry (https://pudutenders.gov.in/) and Tenderer willing to participate in this tender shall necessarily register themselves with above mentioned e-procurement portal. 1. Approximate value of the goods in Indian Rupees is 2.97 crores. 2. Approximate required quantity:- Description Required Sl.No Quantity NATTU PONNI BOILED RICE (Approx.)* 1 Puducherry 731925 kg 2 Karaikal 131940 kg 3 Mahe 21150 kg 4 Yanam 57825 kg Total 942840 kg * The required quantity is variable I) TENDER FEE / EARNEST MONEY DEPOSIT: i) Bidders should submit their tender online at the Government website www.pudutenders,gov.in with proof of payment of Tender Fee of Rs. 2,500 /- ii) (non-refundable) and EMD for Rs. 5,94,000 /- (refundable) paid as separate Demand Drafts drawn in favour of Deputy Director, Disability Division, Directorate of Social Welfare, Puducherry payable at Puducherry. iii) The Tender Fee and EMD in the form of Demand Draft in original shall be submitted personally or by speed post in sealed envelop superscribed as “Tender Fee and EMD for supply of Rice” should reach “The Director, Directorate of Social Welfare, Puducherry- 605005 on or before 16.12.2019 at 4.00 pm. Tender Fee and EMD received after the said date and time will not be entertained and will be summarily rejected. This Directorate is not responsible for any postal delay. iv) The Technical Tender and other documents will be evaluated online only on receipt of Tender Fee and EMD as per the tender time table indicated below at the Directorate of Social Welfare, Puducherry - 605 009. - 2 – II) TENDER TIME TABLE Sl. Subject Date and time* No. 1. Date of Publication 25.11.2019 2. Bid submission start date 25.11.2019 - 09.00 A.M. 3. Last date for submission of Tender Online 16.12.2019 - 04.00 P.M. Date of opening of technical bid online 4. by the Tender Committee 17.12.2019 – 10.00 A.M. Date of opening of financial bid online by the Will be intimated after finalization 5. Committee of evaluation of Technical Bid ** **(If the date scheduled for opening of bid happened or to be declared as holiday, the tender will be opened on the next working day) ** Tenderers are requested to stick on to the date and time specified strictly. Tenders will be accepted only if submitted in the prescribed manner. Tenderers are requested to read the instructions/helpdesk for Tenderer, information about Digital Signature Certificate, resources required and bidder’s manual kit at the home page of the website http://pudutenders.gov.in before submission of tender through online. Training on submission of e-tender is also provided in the e-procurement cell, Chief Secretariat, Puducherry-605001. Help desk No.0413-2220225. K.SARANGAPANI DIRECTOR, DSW Phone No.: 0413- 2205871, 2205872 Help desk@eprocurement : 0413-2220225 Email - ID: [email protected] - 3 – GOVERNMENT OF PUDUCHERRY DIRECTORATE OF SOCIAL WELFARE ELIGIBILITY CRITERIA: I. Documents to be enclosed with Technical Bid: 1. Duly filled in Annexure – 1 with copies of all supporting documents should be uploaded. 2. Tender Fee Rs.2,500 /-(Non refundable) and EMD of Rs.5,94,000/- (Rs. Five lakh and ninety four thousand only) (Refundable) shall be paid and copies of Demand Draft shall be uploaded online along with technical bid. 3. Copies of tender documents submitted online, should be clear and legible, otherwise it will not be considered. If required certificates are in the language other than English, attested copy of English Version should be furnished for verification and record. II – Financial Bid: The Tenderer shall quote the rate in the financial bid (BOQ) for each item online only. III. Instructions to Bidders: 1. The rate quoted should be inclusive of all duties, taxes, loading & unloading, packing, forwarding, insurance and it should be F.O.R. Puducherry/Karaikal/Mahe/Yanam at the respective delivery points quoted in the Annexure-III at each region. 2. Damages and breakages if any found in transit, the supplier should arrange for suitable replacement. Otherwise, the cost will be worked out proportionately with reference to the quantity of breakages/damages and will be deducted from the total bill. 3. The Bidding schedule of the e-tender should be as per the Bill of Quantity (BOQ) form. Otherwise the tender will be rejected. The e-tender shall be digitally signed at the time of uploading by the bidder or a person or persons duly authorized to bind the bidder to the contract. The authorization shall be indicated by a scanned copy of written Power of attorney accompanying the e-Bid. All the pages/documents of the e-bid that are to be uploaded shall be digitally signed by the person authorized to sign the e-Bid. 4. Individuals who are serving in Government/Government undertakings/Local Bodies or associated with the Government/Government undertakings/Local bodies are not eligible to participate in the tender either as an individual or as part of an association of individuals or on behalf of a firm or company. 5. The EMD may be forfeited if a Tenderer; (i) withdraws his tender during the period of tender validity specified by the Tenderer on the Tender Form; (ii) Does not accept the correction of a arithmetical errors resulting in discrepancy between unit price and total price (unit price multiplied by Quantity) (iii) In case of a successful tenderer, if the Tenderer fails to furnish performance security. -4- 6. The bidder shall bear all costs associated with the preparation and submission of its bid, and The Director, Social Welfare Department, Puducherry, hereinafter referred to as "The Purchaser" will, in no case be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process. 7. The Bidder is expected to examine all instructions, Annexures, forms, terms, and specifications in the bidding document. Failure to furnish all information as required in the bidding document or submission of a bid not substantially responsive to the bidding document in every respect will be at the Bidder's risk and may result in rejection of its bid. 8. A prospective Bidder requiring any clarification of the bidding document may notify the Purchaser in writing or cable or fax at the Purchaser's mailing address indicated in the Invitation for Bids. The Purchaser will respond in writing to any request for clarification of the bidding documents, which it receives, not later than 15 days prior to the deadline for submission of bids prescribed by the Purchaser. Written copies of the Purchaser's response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective bidders who have received the bidding documents. 9. At any time prior to the deadline for submission of bids, the Purchaser may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the bidding documents by amendment. 10. All prospective bidders should follow the notifications if any of the amendments made by the purchaser on e-procurement portal only. 11. The bid prepared by the Bidder, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Purchaser shall be written in English language. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages in the English language in which case, for purposes of interpretation of the Bid, the translation shall govern. 12. Bids shall remain valid for 180 days from the date of opening of technical bids. A bid valid for a shorter period shall be rejected by the Purchaser as non-responsive. 13. In exceptional circumstances, the Purchaser may solicit the Bidder's consent to an extension of the period of validity. 14. The purchaser will open and evaluate the technical bid of the Bidder, through e- Procurement process. The date on which Financial Bid will be opened through e-procurement process only will be intimated by the Purchaser to the bidders who have qualified in the Technical bid. 15. During evaluation of bids, the Purchaser may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing and no change in prices or substance of the bid shall be sought, offered or permitted. - 5 - 16. The Purchaser will examine the bids to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed, and whether the bids are generally in order. 17. The Purchaser will evaluate and compare the bids which have been determined to be substantially responsive. 18. The Successful bidder has to submit samples of small quantity of in 500 gm (sealed) polythene bag along with test report issued by the Public Health Laboratory, Department of Food and Drug Testing, Indira Nagar, Gorimedu, Priyadharshini Nagar, Puducherry–605 006. 19. The online technical bid will be opened and evaluated on the day fixed for opening Tenders.
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