Special Libraries, September 1968

San Jose State University SJSU ScholarWorks

Special Libraries, 1968 Special Libraries, 1960s

9-1-1968

Special Libraries Association

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Recommended Citation Special Libraries Association, "Special Libraries, September 1968" (1968). Special Libraries, 1968. 7. https://scholarworks.sjsu.edu/sla_sl_1968/7

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SLA Officers & Committees --2-When we first announced the publication -$- The fact that the 1968 SCI will contaln of Science Citation Index,@ skeptlcs sald that over two rnilllon cltaton access poirlts might ~tcouldn t be done-that we could not main- seem meaningless in itself ~veret not indlca- tan the initial low cost of $1250 per year for tive of the orderly way In which this large SCI Contrary to this pessimist~cprognosis reservor of interdisciplinary data has been IS1 has, In effect reduced the prlce of SCI by made available to you Each access point 20°h When you purchase a flve year run of represents an adenue of approach rnto the SCI for 1964-1968 including the quarterlies current scientlflc 11teratur~-a starting point for 1968 you pay only an average $1000 for in a search-that enables you to extract pre- each year The arithmetic is simple you pay cisely that rnformatlon whlch is rnost relevant the same price for the 1968 SCI as to each of your scientist s part~cular when ~t started in 1964-$1250- needs-tlme and tlme aqaln biii you get the 1964 and 1965 editions at half-price sav- trates ti r unlque role cf SCI in the 11- ing $1250 in all In other (r brary Subject Searching with words you get those five [ %)o(Dt C ~ttonI re para- years of SCI for the price of tion of a Drug Blbliogra- four-a total discount of 20% d (9 phy Using Cheniical And cons~derthis Although fi/~fl,fi($ (j 1 ieq Absti acts Index the. price ~n 1968 is the same Mcdiciis and Science -$1250-as in 1964, the Ciialion Indcx 1961 and 1964 ' number of journals cov- can be found in American ered by SCI has tripled C Documentation Vol 18 No 2 -an increase frorn 700 in 6 r pages 87 96 (1967) 1964 to over 2000 in 19681 t[]$)[[, &)([? 22- A filnal word of caution ~2-Each calendar-year 9 to forward-looking Iibrar- edltion of SCI 1s a ans We all resent completely d~fferent fbr {A]), ~l(?(?rcq{?the h ig h charges and permanently C C P made for reprinted edl- valua'ble referen-ce tions of important biblio- tool. Each quarterly alone is a graph~calworks. So don? wait storehouse of information (and c L , untl SCI is out of print. We do the quarterly Issues can also not have an inexhaustible sup- be used In satellite librar- ply. Indeed. SCI sales have ies) Each annual 1s truly exceeded our expectat~ons and a record of the year's research-- supplies WIII be exhausted wthln the next the only calendar-year index published. few years. -$- Don't be misled by false claims-SCI 1s 22- Now is the time for you to act. If you are the only index for science published based planning a new library, reserve your SCI set on the concept of citation indexing, IS1 In- now.

vented the SCI. SCI is the only index in which t mmommmmA- .+ Atc A A+.- &I. you can trace the path of related scientific t We ought to know. We a~so'~ublishthe ideas through the years and across the arbi- largest title index in the world, [It's called trary boundaries imposed by conventional Permuterml~and it's sold to our SCI cus- classification systems and title indexing.t tomers at a special discount.)

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SPECIAL LIBRARIES is ublished by Special Libraries Association, month1 September to A ril, bimonthly May to August, at ~rattyeboro, Vermont 05301, ,Box 816. Editorial ~dces:235 Park lvenue South, New York, New York 10003. Second class postage pad at Brattlebora, Vermont.

POSTMASTER: Send, Form 3579 to Special Libraries Association, 235 Park Avenue South, New York, N. Y. 10003 Accelerated Soviet activities in space technology are reflected directly in the expanded coverage and frequency of two outstanding research journals.

RADIO ELECTRONICS AND COMMUNICATIONS SYSTEMS (formerly titled SOVIET RADIO ENGINEERING) lzvestiya VUZ. Radioelektronika Faraday Advisory Editor: R. C. Glass, The City University, London Soviet Editor: V. V. Ogievskii Presents the most important results of radio electronics research now being conducted by universities and higher technical institutes in collaboration with the Soviet communications industry. Chiefly concerned with advances in equipment and components, notably transmitters and re- ceivers, antennas and waveguides, quantum devices, solid-state devices, radar and radio navigational systems, microelectronic components, high- frequency instruments, and microwave technology. Annual subscription (now 12 issues): $160.00

RADIOPHYSICS AND QUANTUM ELECTRONICS (formerly titled SOVIET RADIOPHYSICS) lzvestiya VUZ. Radiofizika Faraday Advisory Editor: D. ter Haar, Oxford University Soviet Editor: V. L. Ginzburg The only Soviet journal exclusively concerned with the propagation, properties and applications of electromagnetic radiation. Distinguished editorial board includes S. Ya. Braude, V. S. Troitskii, and V. L. Ginzburg. Publishes authoritative papers from the well-known Radiophysics Insti- tute of Gor'kii University and other leading universities and research institutes on radio astronomy, ionospheric and tropospheric physics, signals and noise, quantum devices, array theory, theory of oscillation, and automatic control. Annual subscription (now 12 issues): $160.00

Cover-to-cover translation into English

THE FARADAY PRESS, INC. 84 FIFTH AVENUE. NEW YORK. N. Y. 10011 Medical Coverage from the British Medical Journal

Achieved through the 17 world-famous specialist journals published by the B.M.J., each focusing on a maior field of medicine.

Presenting material of lasting value to specialists in fields ranging from cardiology to psychiatry, the B.M.J. publications include:

BRITISH HEART JOURNAL. The Official Journal of the British Cardiac Society. Cov- ers all aspects of cardiology, including anatomy, physiology, and pathology. One of the foremost cardiological journals in the English language. Annual Subscription (six issues a year), $14.00. BRITISH JOURNAL OF OPHTHALMOLOGY. Designed for the clinician and research worker, includes original articles, case notes, information on new appliances, book reviews. Monthly. Annual Subscription $26.00. OPHTHALMIC LITERATURE. Abstracts of articles on the wide field of ophthalmology published throughout the world. Each volume contains over 5,000 abstracts. Annual Subscription (six issues u year, plus index), $26.00. (Combined subscription for the two Ophthalmic journals $46.00.) JOURNAL OF NEUROLOGY, NEUROSURGERY & PSYCHI- ATRY. A journal of world renown. Annual Subscription (six issue a year), $14.00.

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Abstracts of World Medicine Cardiovascular Research Annals of the Rheumatic Diseases British Journal of Industrial Medicine * Gut Journal of Clinical Pathology British Journal of Medical Education Archives of Disease in Childhood Journal of Medical Genetics Thorax British Journal of Venereal Diseazes a Medical & Biological Illustration British Journal of Preventive & Social Mediciue

To subscribe to these journals, contact your subscription agent or send your order, with or without payment, to: BRITISH MEDICAL JOURNAL, 80 Brighton Avenue, Boston, Mass. 02134. 478 SPECIALLIBRARIES special libraries

Implications of Relevance Research Carlos A. Cuadra and for Library Operations and Training 503 Robert V. Katter The Culture Boom and Art History Libraries 508 Ann R. Ward Language Arts and the Advertising Agency Librarian 513 Valerie Noble The Role of Departmental Libraries in Operations Research Studies in a University Library 519 Theodora Andrews Adoption of New National Interlibrary Loan Code Model Interlibrary Loan Code for Regional, State, Local or Other Groups of Libraries Interlibrary Loan Request Form World Trade Center Librarians Three Lost Weekends ?

Special Libraries Association Reports of Standing Committees 537 Reports of Special Committees 558 Reports of Special Representatives 560

Features Have You Heard 568 Off the Press 573

Acting Editor: F. E. MCKENNA Assistant Editor: ELAINEC. HARRIS Special Libraries Committee Chnirmafz:MRS. CHARLOTTE M. DEVERS,North Castle Public Library MARYKLANIAN, Advanced Systems Development Division, IBM MRS.ANNE J. RICHTER,R. R. Bowker Company Papers publiahrd in SPECIAL LIBRARIES express the views of the authors and do not represrnt the opinion or the policy of the editorial staff or the publisher. Manusnipts submrtted for Publication must be typed doublc space on only one side of paper and mailed to the edi(or. Authors may order reprints immediately before or after publication. 0 Subsrrifitions: U. S. $20.00; forrign, 821.50; srngle coptes, $2.75. 0 Annual author-title- subject index published mith Drrember iasue. O I968 by Special 1.ibraries Association, INDEXED in Business Periodicals Index, Documentation Abstracts, Historical Abstracts, Hospital Literature In- dex. Library Literature, Library Science Abstracts. Mananement Index and Public Affatrs Information Service. SPECIAL LIBRARIES ASSOCIATION President HERBERTS. WHITE Leasco Systems and Research Corp., NASA Facility P. 0. Box 33, College Park, Maryland 20740 President-Elect ROBERTW. GIBSON,JR. General Motors Corp., Research Laboratories 12 Mile & Mound Roads, Warren, Mich. 48090 Advisory Council Chairman MRS.CHARLOTTE S. MITCHELL Library, Miles Laboratories, Inc Elkhart, Indiana 465 14 Advisory Council Chairman-Elect HELENJ. WALDRON The RAND Corporation 1700 Main St., Santa Monica, Calif. 90406 Treasurer JEANDEUSS Research Library, Federal Reserve Bank of New York 1967-70 Federal Reserve P. 0. Station, New York 10045 Past-President MRS.ELIZABETH R. USHER Art Reference Library The Metropolitan Museum of Art Fifth Avenue and 82nd Street, New York 10028 Directors MRS.THEODORA A. ANDREWS Pharmacy Library, Purdue University 1966-69 Lafayette, Indiana 47907 ROSEMARYR. DEMAREST Price Waterhouse & Co. 1968-71 60 Broad Street, New York 10004 MRS.GLORIA M. EVANS Production and Engineering Library 1967-70 Parke, Davis & Company, Detroit, Michigan 48232 CHARLOTTEGEORGI Graduate School of Business Administration Library 1966-69 University of California, Los Angeles, Calif. 90024 EFRENW. GONZALEZ Scientific Division, Bristol-Myers Products Secretary, 1967-70 1350 Liberty Avenue, Hillside, New Jersey 07207 BURTONE. LAMKIN Federal Aviation Agency 1968-71 800 Independence Ave. S.W., Washington, D. C. 20553 Executive Director GEORGEH. GINADER Special Libraries Association 235 Park Avenue South, New York 10003 SLA Translations Center John Crerar Library, 35 West 33rd Street, Chicago, Illinois 60616 Membership 1968 DUES. Active or Associate $20; Affiliate $15 ; Student $2; Emeritus $5. 1969 DUES. Active, Associate or Affiliate $30; Student $5 ; Emeritus $5. The one-time payment for Active (Paid for Life) Membership is $250 for payments received through Sept. 30, 1968, and $350 for payments received after October 1, 1968. 5.000 titles. All on 35mm ~ositireWith SOmicrofilm, manv ueriod- betweei 1669 and last wekk. %:~~Za~~1~i~~~~it We've got almost all of them. difficult to decide what vou need. We can help. we'& specialists in providing source material. And we understand things like budgets, space and curriculum. For a beginning library, we might recommend our Basic Collection; SCIENTIFIC AMERICAN,ATLANTIC, TIME, READER'S DIGEST, NEWSWEEK and 30 other periodicals. For a large library, we might rccommcnd the Comprehensive Collection; all the titles in the Basic Collection plus 64 others. Every periodical is indexed in READERS'GUIDE. And when you order either collection, we include our microfilm reader. Write for University Microfilms' free 170-page catalog of periodicals. Or talk with one of our specialists in your area. Why should you look for things when we've already found them. University Microfilms, A Xerox Company 326 N. Zeeb Road, Ann Arbor, Michigan 48 1O3/3 13-761-4700 XEROX Prediems ..,.provides a complete set of tools for the business librarian Activities include . . .

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PREDICASTS, INC., Dept. SL-4 For informatron Or 10550 Park Lane, University Circle no risk trial subscr~ptionwrite: Cleveland, Ohio 44106 Out-of-print avant-garde literary roblems of American 1 roll. The Modern Quarterly, an Magazines, named for the limited number organ of left wing criticism of America, of readers who understood their aims, March 1923-Fall 1940, 2 rolls. 0. The published early works of some of the Quill, a guidebook to cultural activity in foremost writers of the 20th Century. Greenwich Village, June 30, 1917-May, Now a basic collection from The New York ::;8f: :~~ie~~~~i~~~~il~PE. Public Library is available on 35mm microfilm from 3M IM~RESS.~i~~~fil~ Wheelwright, I. A. Richards, Herbert can't become dog-eayed, saves storage among Jan' lg3*- space and allows hard copy prints to be Oct. made in seconds. Price of the entire Order this basic collection today. collection is $198 for 11 rolls. Or $18 a roll. These titles are now available: 3a XEM9PESS All's Well, a vigorous expression of r------uncensored opinion, Dec. 1920-Dec. 1935, 1 roll. U Blast, containing I 3M IM/PRBSS, P.O. Box 720, Dept. FCS-98 editorials, stories by Rebecca West and Times Square Station, New York, N.Y. 100.36 poetry by T. S. Eliot and Ezra I 0 Please aend the basic collection of Little June, 1914-July, 1915, 1 roll. The Magazines on microfilm. Chap-Book, a miscellany of curious and Please send only the titles listed below: interesting songs, ballads, tales, histories, etc., May 15, 1894-July 1, 1898, 1 roll. I Close Up, the voice of serious and I advanced thinkers on the cinema, plus I poetry by Marianne Moore and prose by I Gertrude Stein, July 1927-Dee. 1933, 2 1 u My check for $ is enclosed. rolls. O The Masses, the mouthpiece of I 0 Please bill me. the young left wing radical and intellectual I NAna of New York City, with early works of Carl Sandburg, Harry Kemp, Walter I OR~ANIZATIOKUOR LIBRARY Lippmann and others, 1911-17, J roll. 1 El The Liberator, a continuation.of I ADDRESS The Masses with a more specific mterest I CITY STATE ZIP I NEWEST from SLA . . . SELECTED MATERIALS IN CLASSIFICATION Cornpiled by BARBARA DENISON

1968 Soft Covey 142 pages (81/2 x 11) $10.75 LC 68-1.9707

This volume is an updated expansion of the fifth edition of the Guide to the SL4 Loon Collection, whit11 w;rs publisllctl in 1961. It lists about 1,500 titles in thc Bibliographic Systems Center collection at the Scllool of Library Science, Case \Testern Reserve University. Port I lists general works on classification and rc- 1;tted topics. Par1 I1 lists systems for the organization of materials, arranged by subject fields.

.\mong the publislled ;1nd unpublished nlatcrials uselul in the organization of information resources listed in this publication are: classification schemes, subject heading lists, terminologies, and thesauri.

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V Street City State Zip- Catalogue of the Library of the ARCTIC INSTITUTE of North America, Montreal, Canada One of the world's three largest libraries devoted to the polar regions, it is particularly stroug in arctic and subarctic material, including cold weather research and snow and ice studies. Well represented are the sciences (physical, biological and social), technology and many works of general interest. Publications are in French, German, Danish, Norwegian, Swedish, Finnish, Japanese, etc., though most are in English and Russian. This dictionary catalog is subject cataloged in depth. The collection consists of over 8,700 volumes, 20,000 pamphlets and reprints and 1,100 periodical titles of which 850 are regularly received. All material has been catalogued and classified, with analytics for about 4,500 articles in the non-polar serials. Estimated 70,000 entries, 4 \olumes Prepublication price: $220.00; after January 71, 1969: $275.00

Catalog of the LATIN AMERICAN COLLECTION of the University of Texas Library, Austin, Texas Information on virtually any subject relating to Latin America can be found in the library's 160,000 volumes dating from the 15th century to the present. Admirably supplementing the printed materials are non-book materials as well as an extensile collection of manuscripts, some of which date back to the 16th century. The card catalog is a dictionary catalog of authors, titles and subjects, for books, pamphlets, periodicals, newspapers and microfilm. A few manuscripts are also represented. Estimated 540,000 cards, 31 volumes Prepublication price: $1700.00; after April 30, 1969: $2100.00

Manuscripts of the AMERICAN REVOLUTION in the Boston Public Library: A Descriptive Catalog For the first time, a comprehensive survey of the Library's varied holdings is provided in the more than 1,200 items-individual letters or groups of related documents--relating to the nation's search for independence and the war which won it. Not solely of American origin, the manuscripts deribe also from British, European and even West Indian sources. The materials in this special catalog cast light on all phases of the war: its political origins, the unfolding of military and naval cam- paigns, foreign alliances and opinion, economic aspects of the struggle, and the like. The arrangement of the descriptions is basically chronological. There is also a detailed index comprising some 1,500 topics-persons, places or subjects. Estimated 1,250 entries, 1 volume Prepublication price: $12.00; after January 31, 1969: $1 5.00

EARLY NONCONFORMITY, 1566-1800: A Catalogue of Books in Dr. Williams's Library, London Author Catalogue Estimated 31,600 cards. 5 volumes Prepublication price: $255.00; after October 31, 1968: $320.00

Subject Catalogue Estimated 33,700 cards, 5 volumes Prepublication price: $270.00; after October 31, 1968: $335.00

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10% additional charge on orders outside the US. De~cviptivematerial otz these titles and a complete catalog of publication^ are auailable on request.

G. K. HALL d CO. 70 Lincoln Street. Boston. Mass. 021 11 lnternational Classification Of Patents September 1st 1968 is the date that the new lnternational Classification of Patents for Invention will come into force and it is expected to be used by all Patent Offices throughout the world. From that date the publishers will ensure that this new Classification, containing more than 46,000 sub-divisions, will be available in English and French. On purchase of a set, the publishers undertake to supply all amendments, FREE OF CHARGE, for a period of 5 years from the date of publication. The official Catchword lndex to the classification key will be made available in English, French and German, at a later date. The price will be $1 2 ( f 5) per copy.

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The concept of relevance is widely used, either explicitly or implicitly, in all kinds of information systems. Until recently there has been a tendency to view information users' judgments about the relevance of documents as rather private, mysterious, and even irrational. Several major research efforts are discussed; these have begun to remove some of the mystery and to open the way to more meaningful dialogue between the users of information and the librarians, information specialists and other intermediaries who attempt to serve them. Implications of Relevance Research for-~ibrar~Operations and Training

CARLOS A. CUADRA AND ROBERT V. KATTER

NE OF THE EXCITING AND GRATIFYING ment users or reference personnel to judge 0 activities in a library is reference work. the relevance, to the original reference ques- Whatever the frustrations--and there are tion, of each document produced by the search. many-the reference function gets one in- Such relevance judgments have been used to volved in the process of human communica- judge not only the adequacy of the search, tion. That, after all, is the point of having but also the adequacy of the original indexing libraries, documentation centers, information or classification system that was used to de- analysis centers and the like. scribe and organize the file. A great deal of communication in our world takes place in a context where the in- Relevant or Useful? formation receiver is essentially passive. You can remind yourself of that just by thinking Three or four years ago it began to he about the schoolchild from ages 6 to 16 or apparent that relevance scores were not all your own attitude as you watch the 11 o'clock they were cracked up to be. For example, it news on television. It must be refreshing for began to be more obvious that people who a librarian or information specialist to be en- were supposed to be judging relez~~tizr-eXvere gaged in communication with someone who actually judging z/.~efulne.r.l-,which is not is not passive--who has a real need for in- always the same thing. It also began to be formaticm and who is likely to make sounds clear that relevance judgments are likely to of recognition and satisfaction when you be influenced by a number of conditions, in- help him find it. cluding the kinds of documents being judged, The cuncept of relevance has been very the knowledge and experience of the judges, \videly used in the reference area. During the the particular definition of relevance b'riven to past sel'en or eight years it has also come to the judges, and the kinds of rating scales or take on special importance in connection with other measuring devices they were asked to the riiti//iltiolz of reference and retrieval use. All of this was rather disconcerting news functions. A reference question is used to to those who had hoped to be able to measure search n file of documents; the adequacy of and express the performance of a system in a the search is measured by asking the docu- nice, neat quantitative way. It was as if we SEPTEMBER1968 were on the verge of inventing the yardstick, One was at Case Western Reserve Univer- only to find that our measuring device had sity,' and the other v.as our study at System varying intervals reflecting unknown quanti- Development Corporation.' Both studies ties, and that instead of being firm and de- were funded by the National Science Founda- pendable, it was made of soft elastic. tion; both studies had the same basic ob- There have been two general reactions to jective: to develop some empirical informa- these kinds of findings. One is to argue that tion about human judgments of relevance; relevance judgments are private and mystcri- and both studies followed the same basic ous events that take place in the brains or approach of collecting experimental rather other organs of library users, and that since than anecdotal evidence. the user is the only judge of what is relevant Over the course of our project, we identi- to him, it is pointless to discuss relevance, fied about 38 variables that we felt might be measure it, or use it as a basis for appraising associated \\.ith relevance judgments; and we the performance of libraries and information st~lcliedabout half of these variables. Alto- systems. gether, \ye designed and carried out fifteen A different point of view, and the one studies, using over 500 subjects as rcle~mce to which we subscribe, is that even though judges. The subjects were librarians and in- we have learned that relevance judgments are formation specialists, library science students very complex, this should not deter us from and faculty, and graduate students and upper trying to understand and use them. The basic division students in psychology. The mate- reason for this point of view is that there are rials for judging were selected and/or created a very large number of people in the world in accordance with particular experimental whose job it is to act as intermediaries be- objectives and the backgrounds of the judges. tween an information user and an informa- There are several detailed reports on our tion store. Many in the library profession are studies"-" (as well as on the Case Western such intermediaries, and it is often part of the Reserve Study) ; they will not be summarized job to make preliminary or even final judg- here. This paper describes the findings from ments about the potential relevance to the a few of the studies that bear on the user- users' need of something found in the infor- librarian negotiation process. mation store. The user's information needs are not treated as unknowable mysteries ; and, Great Expectations? equally, it is in the interest of the library profession to improve its techniques of One study looked at what we call the eliciting and interpreting the users' informa- "implicit use orientation" of the user. By tion needs. //le oi.jelztatio1z, we mean the user's expecta- Some of you may agree in principle with tion regarding the way in which he will use such statements, but you may also wonder if the information. For example, he may be there is really any better way of learning trying to compile an exhaustive bibliography; about information needs than by what you or to identify articles that contain specific already do. You interact with the user; you bits of information of some immediate prac- often help him to clarify his inquiry; some- tical use; or to get articles that serve no par- times you help him to see that his inquiry- ticular practical use but may have idea-stimu- as he originally put it-may not reflect what lating value. Special librarians are exposed to he really wants to know. As a result of en- and experience such use orientations; we gaging in this process, some of you have wanted to see whether they influence judg- formed--or could form-principles for this ments of document relevance. negotiation process. To do this, we exposed about 150 judges There is also another means of developing to a given set of documents and information such principles; and by making better use of requirements; and then, after eliciting rele- it we can accelerate the development of our vance judgments, we got a second set of understanding of: 1) our users of informa- judgments under different conditions. For tion, and 2) ourselves. the second set of conditions, we-in effect- Three years ago two major studies were told the judges more about the users and started on the problem of judging relevance. their use orientations. Further, we asked the judges to consider themselves to be acting as that the user will judge to bc revelant and agents for the users as they made their judg- useful. ments on the documents and information requirements statements. For this part of the More or Less Specific? experiment, we divided our judges into 14 groups, each of which was given a different A second study looked at the question of use orientation. We then compared the re- information specificity. What we wanted to sulting data with the judgments that the know is: To what extent does the specificity same judges had made earlier, without any of information in the user's inquiry affect the special use orientation. The results showed relevance attributed to various kinds of docu- that each of the 14 use orientations we im- ments? We defined specificity as the extent posed altered the relevance scores that the to which a textual object (that is, a require- judges assigned to documents. A document ment statement or a document) can support that would be accorded high relevance for a detailed, specific interpretations on the part bibliography orientation might be given low of individuals reading the material. The relevance for some other kind of orientation. judges for the experiment consisted of pro- What the study showed, from the stand- fessional librarians and graduate students in point of system evaluation, is that relevance library science. They judged each of 12 scores are 2'er.j. .rlipper,~,.Documents clearly journal articles on library automation and have no inherent, unchanging relevance to information services in terms of its relevance information requirements statements; the to each of five information requirements state- relevance values attributed to them really ments. Thus, there were 60 ratings for each depend, in part, on how the documents are judge: 12 X 5. to be used. The challenge here-which our For the requirements statements, we identi- study barely began to explore-is to develop fied information specificity with syntactic a descriptive language or taxonomy for use completeness. Each of the five statements was orientations and some means for eliciting in- presented in two versions: an information- formation from the user about his use orien- specific version, which was an ordinary prose t~tion.Talking with the user and having him statement, with all the syntax intact; and a s~ymore may not be enough. Just as some less specific version in which all punctuation users are not always clear about the exact and function words had been deleted. The subject matter requirements, they also may "content-bearing" words were the same, but not be fully aware of the particular use orien- they were rearranged into alphabetical order, tation associated with their current inquiry. like a list of index terms. In other words, their use orientation may be To identify the information specificity of implicit; and we want to help make it ex- documents was a more difficult job, for a plicit, so that the intermediary who searches variety of reasons. What we finally chose to the file has a better chance to locate material do was to equate information specificity with

C.~rlos A. C~~.dr,iii h~./d(If /he I.ibrxq ./ILL/ 5%!/~II/ . D~,I,(,!/,;~II/~II/l)c/j.11 /IIIL,II/. S j I/~I)IILl(,- I~C/OJI~I~/II(.'/ I~/I~,I..I/;(,I/,. S.II//.I .\~OI//C.I. Dr. CuCdr~ /I 1.c i1~911.~j/>/"for we1~d1d/r~~~~t~o~~ of 'I hr~,.d ,DI.o;,I..I~)I 01 rc~e.11ch.~CIY/O/~IIIVII~ '11111 ;I//O~III.I- /jell il i/c'l'/ d~/~lll.it~mllllr/ rI.l//f.l//~ll~.'11. Il c// '11 IC sc ~11'1.h~I//o the ,/LJ/CI.II~~II.III/,oj ~I/III.III j//,/%

/ .I ICII/(,Iw.~.rl.ch It.rt/rr .I/ SDC. Dr. K.1ttc.r I! dli ectlilg a PI opt fol the zwzpr.ovement of doc7-l- me12t I eprese?~tntzo~s.Their paper IL ns preseated nl par t of the Second Ge?zeral Se~szo?~tztled Challenges from Tomorrow's User dt-lrmg SLA's 39th A~Z//CIIConfereme ZIZ Los Auyeles. Addztlonnl Co~?fere?zcepapers ZLJIc~ppear uz fz~tare zis//ej of Specznl L~bvatzes. the scientific "hardness," solidness, and ob- The job of interpreting these findings be- jectivity of the article. From an original comes almost simple if one additional find- group of articles that had been rated as to ing is added. We found that there was a their scientific hardness-and I mean here significantly higher degree of agreement specificity, not difficulty-we picked the six among the various judges when we used the hardest articles and the six softest. Our ex- information-specific requirements statements perimental materials can best be visualized and the information-specific articles. What by a matrix with four cells, representing two all of this clearly indicates is two things: variables : specific versus less specific documents, and specific versus less specific re- I) articles and requirements that are not quirements statements. The question was: Do very specific produce uncertainty in the minds of the judges ; and these variables do anything to relevance judg- 2) when judges are uncertain about their ments made on the articles ? judgments, they tend to err on the side of leniency.

In other words, they attribute greater relevance to documents than they would otherwise do because they are uncertain and because, in the face of uncertainty, they prefer to make errors of inclusion rather than errors of exclusion. In our report on the project, we refer to this as the "fail-.rafe" tactic. One of our other studies provided further information on the fail-safe tactic, showing that its influence is greater under conditions where the judge does not have much time for making his decision. Lest it appear that all we have done is to learn the obvious; one surprising finding from this last study must be mentioned. We gave one group of judges instructions that emphasized the fact that the system users Two Questions had very little time for reading and needed to budget their time carefully. Without ac- QUESTION. If you give judges a require- tually telling the judges to be more restrained ment statement and two groups about their relevance judgments, we were of documents-one group that encouraging them to be more restrained. is scientifically harder (that is, Much to our surpise, we found that on the more information-specific) and average the relevance scores went-not down another group that is less in- -but up! We have a number of after-the- formation-specific, will they rate fact hypotheses to account for this finding, the more information-specific but because they are rather involved, they documents higher or lof~erin will not be discussed here. The point is that relevance ? by undertaking experiments of the sort de- ANSWER. Lower. scribed here, one does indeed learn new QUESTION. For a given article, will the use things and that, on occasion, one may have of the more information-specific his previous conceptions badly shaken up. requirements statements result in higher or lower relevance Conclusions scores ? ANSWER. Again, lower. Relevance judgments can be influenced by many factors : Once you begin to think about these findings, they start to make considerable sense. the skills and attitudes of the particular judges used, on the same materials. When we compared the documents and document sets used, the first set of judgments with the second set, the particular information requirement we found that there was a significant increase statements, in the reliability of the judgments-that is, the instructions and setting in which the that the amount of agreement among the judgments take place, students increased sharply after the discussion the concepts and definitions of relevance session-and that there was an overall de- employed in the judgments, and creare in the relevance ratings. Certainly one the type of rating scale or other medium can interpret this in the light of the fail-safe used to express the judgments. phenomenon. A few weeks after the experiment the From the standpoint of system evaluation students were told about the results, and they --which was our orientation at the outset of were invited to offer their analysis. It was a the project-these findings cast serious doubt most stimulating exercise. It has led me to on the unquestioning use of relevance scores believe that carrying out the kinds of judg- as stable criteria for system or subsystem mental studies involved in our work and that evaluat~on,because these scores are likely to of Case Western Reserve University may, he artifacts of the particular conditions of quite apart from the contributions to science, relevance measurement. This means that the have important training value-both for use of single figures of merit (for example, students and for the professionals in the li- "system precision of 40 per cent") can be brary. Work along these lines is valuable, quite misleading for comparison between and the value will continue to grow, to the different systems or, indeed, under any cir- benefit of the library profession and the cumstances where the sources of variability people served by the profession. mentioned above have not been taken into account and controlled. References Add Judgment to the Curriculum 1. REES, Alan and SCHULTZ,Douglas G. A Field From the standpoint of the reference li- Experimeutal Approach to the Study of Relet'attce brarian or information specialist-or anyone A.r.iessme~z~sin Relation to Document Searchi~z~. who is interested in the mediation process Center for Documentation and Communication, between the user and the system-our find- School of Library Science, Case Western Resenre University, Cleveland, Ohio, October 1967. Final ings suggest that there may be a great deal of report to the National Science Foundation. e~iucational value in experimental work on 2. SYSTEMDEVELOPMENT CORPORATIOX. Experi- wrious kinds of judgment phenomena in merrtal Studies of Relet,ance Judgments: Final Re- librarianship and documentation. We ran port By Carlos A. Cuadra, Robert V. Katter, one interesting experiment in a library school Emory H. Holmes, and Everett M. Wallace. Santa Monica, Calif., June 30, 1967, 3 v. (Rept. nos. class at Syracuse University. In addition to TM-3520/001/00 ; TM-3520/002/00; TM-3520/- obtaining useful data, we found that we had 003/00). encouraged the students to think more criti- 3. CIIADRA,Carlos A. Toumard a Scientific Approach cally about judgment processes involved in to Reletjatzce Judgments. Presented at 33rd Confer- appraising documents and information re- ence of FID and the International Congress on Documentation, Tokyo, September 12-22, 1967. quirements. We had the class make a number (Preprint, 12 p.) of relevance judgments and then break up 4. CUADRA,Carlos A. and KATTER,Robert V. into small groups to discuss the materials. Opening the Black Box of Relebance. Journal of We asked them to think of reasons-to Documentation, v. 23, no. 4, p. 291-303 (Dec. 1967). hypothesize about-why a given requirement- 5. CUADRA,Carlos A. and KATTER,Robert V. The document pairing might be considered rele- Relevance of Relevance Assessment. In: Proceedirz~s vant, and why it might also be considered of the 30th Amual Meetitzg of the American Docu- irrelevant. The students were allowed to dis- mentatiorr Institute, New York, October 1967. cuss these hypothetical reasons but not the Washington, D. C., Thompson, 1967. p. 95-99. 6. KATTER,Robert V. The Influence of Scale actual ratings they had made. Then they dis- Form on Relevance Judgments. Ifzfomation Storage banded and made a second set of judgments and Retriez,al. Pergamon Press (in press). During the past ten years the tremendous growth in cultural activities experienced by nearly every region has affected art reference libraries in a number of ways. Increased patronage and additional publications in the field of fine arts have resulted in restricted admissions, shortage of study, stack, and office space, inadequate staff, and uneven financial support. The future appears bright, but such problen~sas accessibility of the collection to users must be faced.

The Culture Boom and Art History Libraries J

ANN R. WARD

N HIS ARTICLE IN Arts and Architectm.e the supporting institution are permitted to 1 Gifford Phillips' said: use the library. This group consists primarily of college and university or other school li- Art is no longer the exclusive province of braries bibliographies in art and architecture"." Another help in this area is the This paper ~rasu8ritte?z Worldwide Art Catalogue Center in New while Mi.is Ward was a York, established in 1962. This organization gradzlate strident in the gathers thousands of extremely important Depnrtmelzt of Librnry exhibition catalogues in one central source Science, Uuiz~er~sityof and makes them available.6 However, the il/iichigan. iu Am Arbor. fact remains that "book selection hecomes Her pre.rei?t addre.rs is the more time-consuming and must be more critical, since every publisher finds it necessary to issue books in the field of fine arts".7 In many libraries the increase in art ref- from the publicn.8 Noticeable at the Uni- erence books has produced a backlog of versity of Michigan is the variety in the volumes to be catalogued and processed. backgrounds of the persons who are study- This problem is magnified where library ing art. For example, students from the staffs are small. Some technical processing economics department have used the library has been transferred to the central library resources for questions on art and art books in such places as the Fogg Art Museum for as commodities. Increasingly, too, a com- economy and efficiency. The Library of Con- mercial flavor has manifested itself in ref- gress has become involved in various new erence and information requests. More and programs which have complicated processing. more calls are from people who want to For example, a new program to catalogue know the value of the work of a particular more exhibition catalogues was undertaken artist. without a thorough study of the material. Its treatment by the Library of Congress was so inconsistent that the Art Institute library Self-service Is the Rule no longer orders LC cards for exhibition catalogues. As in other libraries, mechanization Of the eleven librarians who replied to is viewed as one solution to problems of the author's inquiry, only two reported that acquisitions and technical processing. both the informational and the instructional Generally, loss does not appear to have approaches were used to answer reference been affected by the culture boom. Only questions. All the others rely primarily on three of the libraries (Los Angeles County directing the patrons to the sources rather Museum of Art, Wadsworth Atheneum, and than finding the material for them. In-depth the University of Michigan) reported that studies are rare. Telephone requests, in the their losses have increased in recent years. L. institutions which handIe them, are answered Clarice Davis, the librarian in Los Angeles, if the information is readily available. The suggested a locked cage area for rare books only questions answered by reference li- and documents as one answer. Mrs. Mellen- brarians at The Metropolitan Museum of Art camp at the University of Michigan pointed are by telephone to sister institutions. In out that while losses were increasing, they Philadelphia, if the request is fairly general, werc no longer random losses as in the past. the questioner may be referred to the local Particularly, basic studies which are now out public library. The chief reasons for limited of print seem to disappear at an alarming reference service are the small staffs of most rate. She attributes this to the current stress art libraries. Because the staff of the Los on books and art as investments. Angeles County Museum of Art library is too Exren though requests for information have small to carry on bibliographic research for grown in the last decade, the reference seru- the museum personnel, the czmtoual ar.ea ices offered by art libraries tend to be mini- has hired c~mtor.ialaide.r to do this work. mal. The number of reference questions has Even so, the catalogue librarian must doubk doubled over the past few years at the library on reference. Emily Lind Delman of the of the Philadelphia Museum of Art; and Museum of Fine Arts writes: definite increases have been noticed in all the other libraries with the exception of the "Certainly if we had a larger staff . . . we could handle more reference work and in Fine Arts Library at the Fogg Art Museum. greater depth. . . . Hopefully . . . we could The majority of the libraries offer telephone be able to handle any inquirer, student or information services of the simplest kind. otherwise, and could lift our current re- Only short factual questions are answered. strictions, which hinder those who might A considerable number of questioners- profit from use of the library". whether they call or come into the library- are people who have had little or no previous Not only reference librarians--but staff experience with art. "Television shows are in general-are inadequate for the growth sure to bring in questions on the artists in activity that art libraries are experiencing. mentioned and some of the articles in maga- Although necessary, no increase has occurred zines like wonzdn'.~. Daj' prompt questions in the personnel of several of the libraries surveyed. At the Fine Arts Library of the Atheneum, as a private institution which University of Michigan, part-time student receives no public funds, finds financial sup- help has been hired to try to meet the need. port a difficult question. Gifts of both money However, their lack of background in art and books seem to have increased during the history often creates difficulties. Financial last decade. A special endowment fund, considerations make enlargement impossible created in 1964, aids the library finances at in each of these cases. The libraries of the the Toledo Museum of Art. Substantial gifts larger institutions have, nevertheless, been of books have been received at many libraries. able to make increases in the size of their staffs. Due to the great rise in the number of patrons, Philadelphia's staff has grown in the New Horizons and New Problems last five years, while in Boston the size of the staff has increased from two to five in In the future new horizons will be opened the past ten years. When the new library at to art reference libraries. Elizabeth G. Hoke, The Metropolitan Museum of Art was librarian of the Wadsworth Atheneum, states: opened, staff was added in order to accommodate the increase in business. The opening of ". . . because of the greater cooperation the student reading room in Chicago's Art In- among libraries, more wide-spread interest stitute resulted in the hiring of two new in art, and the possibility of federal funds people (one full-time and one part-time). finally becoming available to private in- Financial support is a necessary considera- stitutions such as the Atheneum, I am sure that our collection will become more acces- tion in all areas of the art reference library. sible to scholars both bibliographically and In general, where money is a problem to the in supplying the actual materials". parent institution, it is also a problem to the library of that institution. For example, But new problems will inevitably arise. For since the museum and library of the Los example, the question of accessibility to users Angeles County Museum of Art are under must be faced :" the Los Angeles County government, funds come from the county as well as from mem- "This will be a crucial decision since, bership and gifts. Whereas, the Madsworth whether we serve the general public or

Bringing Art irrto the Community. An even greater use of art reference libraries can be expected as art comes closer to members of the community.

Bermtd Rosenthnl's rrAlamo" .stands at Astor Place in hTeu Yor.k Cit?. The ?$-foot sn/lptz/i.e is nu eight-foot cnbe poired on ball beariugr. iMaq pa.ter.rby are inspired to touch and to i.ofnte the scnlpt//re. After. the outdoor shou; "Srivlptnre in E?zvirou- ment," the work zocls douatecd an01zj~- mnn~l~'to the Department of P~J., concentrate on reference restricted to use also contributed much helpful information. It is for advanced research, it will ultimately on the facts and opinions supplied by these li- determine the size and staffing of the librarians that I haw based my generalizations. brary." References Therefore, one may conclude that the culture 1. PHILLIPS.Gifford. The Arts in a Domestic [i.e. boom of the last decade has and will continue Democratic] Society. Arts and Architertuw, v. 83: to have definite effects on all areas of art p. 16 (July 1966) reference libraries. 2. COOLIDGE,John. American Art Museum Li- braries: Past. Problems and Potentials. Special Li- brmie.r, r. 50: p. 119-22 (March 1959) 3. HUMPHKY111, James. Books in the Field: Art. Acknowledgment K'ilron Library Bulletin, v. 41: p. 297 (Nov. 1966) The intormation for the major part of this ar- 4. Ihid., p. 296. ticle \ras gathered by contacting librarians at art 5. HUMPHRY111, James. Architecture and the history libraries across the country. Letters were Fine Arts. Liblztr.1 Trmdr, \-. 15: p. 478-9 (Jan. sent m the head librarians at the following in- 1967) stitutions: Art Institute of Chicago, Cranbrook 6. HUMPI-IRY111, James. Tl"ilso?z Libra~yBzlletitz, Academ)- uf Art, Detroit Institute of Arts, Fogg T. 41: p. 307 (Nor. 1966) Art Rlusrum in Cambridge, Massachusetts, Los 7. Letter. Ruth E. Schonrman, Librarian, Ryer- Angeles County Museum of Art. The Metropoli- son and Burnham Libraries, Art Institute of tan Museum of Art in New York. Museum of' Fine Chicago. Chicago. Oct. 19. 1967. Arts in Boston, Philadelphia Museum of Art, 8. Letter. Elizabeth G. Hoke, Librarian, Wads- Toledo hfuseum of Art, and Wadsworth Athe- worth Atheneum. Hartford, Conn., Oct. 18, 1967. neum in Hartford. Connecticut. 9. DAVIS, L. Clarice. The Art Museum Library Dr. Emma H. Mellencamp. librarian of the (unpublished preliminary study). Los Angeles Fine Arts Library at the Unilersity of Michigan, County Museum of Art. unpaged. 1966. The advertising agency librarian is in a position to facilitate one of the principal aspects of the industry: language and its use. A bibliography designates five source categories which might be considered as the basic minimum. Selection criteria are discussed briefly and, through the use of information request examples, the utilization of both personnel and tools is described.

Language Arts and the Advertising Agency Librarian

VALERIE NOBLE

DVERTISING IS INEXORABLY LINKED with the art of the use of language. Correct usage of A language becomes more critical as accounts proliferate, as consumers grow more sophisticated, and as the threshold of general knowledge becomes more discerning. The copy department of the large advertising agency may be replete with all currently available tools. Every secretary may have the latest abridged dictionary at hand plus a dog-eared copy of 20,000 Words. With all this in mind, it is still difficult to imagine the advertising agency library not being enlisted as final arbiter on the fine points of language. The extent of the language arts collection will vary from agency to agency, depending on the depth and professionalism of the library staff and the extent of communication with agency personnel. However, there are certain basic categories of tools which must be in every collection. Five of these have been delineated here and are illustrated by actual information requests which were gleaned from the records of one agency's library.

English Language Dictionaries shop. One of the suggested names was "Odd Bodkin." The agency staff member The agency should own at least one un- who worked with the client brought the abridged dictionary in addition to abridged question back: "What is the original versions. Beyond the primary functions of meaning of the phrase and would it be spelling and meaning, the unabridged dic- appropriate in this instance?" Use Ref. tionaries are the best sources for the final (3) word on day-to-day punctuation problems. Example 2. "What's the meaning of the en- There is a continual temptation to use slang gineering term 'runout'?" puzzled a copy- or jargon which is currently in vogue. Such writer. He was vaguely aware of correct usage is an attempt to reach and persuade use, but wanted to be absolutely sure as a specific advertising audience on its own he prepared the text of an ad for national terms. A basic slang source is useful for term publication. Use Ref. (5 ) origins as well as the ever present demand for idea-joggers. Example 3. A secretary's first exposure to "psychedelic" on a dictating belt sent her Example I. An agency client recently pur- plowing through her desk dictionary. chased a store in the downtown area and No luck. Webster's Third also drew a had plans to develop a high-style gift blank. Use Ref. (2) Example 4. "He should know better, but he ing the opportunity to talk to a po- always hyphenates 'overall"', muttered tential account, ended his report with: an agency esecutive's secretary as she Test la guerre." His secretary had reached once again for proof of her enough trouble in diciphering her short- argument. Use Ref. (4) hand in this particular instance, but she was much less sure of the entire phrase Suggested Resources -both its meaning and spelling. Use Ref. (10) These titles include both abridged volumes for daily reference and unabridged dictionaries for the final "word." Suggested Resources There are dozens of this type of dictionary. If use 1. The American Colle~eDictionary. New York, is infrequent, paperbacks may be the most feasible. Random House, 1967. 144412. $6.95. All listed have the first section devoted to the foreign language, followed by a second section of 2. The Random House Dictionary of the English English. Langua,ye. New York, Random House, 1966. 2059p. $25.00. 7. Chicago, University of. Spanish-English; Eng- 3. The Shorter Oxford English Dictionary. 3rd ed. li~h-SpanishDictionary. New York, Washington Oxford, Clarendon, 1965. 2v. 2515p. $38.00. Square, 1961. 318p. pap. 604. 4. IV'ebster's Sez'enth hTew Collegiate Dictionary. 8. Lungenscheidt's German-English; English-Ger- Springfield, Mass., Merrianl, 1965. 1220p. $6.75. man Dictionary. New York, Cardinal, 1952. 526p. 5. 1Vebrter's Third Neu' International Dictionary. pap. Got. Springfield, Mass., Merriatn, 1961. 2662p. $47.50. 9. Larour.re's French-English; English-French Dic- tionary. New York, Washington Square, 1955. 6. WEXTWORTH,Harold and FLEXNER,Stuart. 260p. pap. 60Q. Dictionary of American Slang. New York, Crowell, 1967. 669p. $7.95. 10. MAWSON,C. 0. Sylvester. Dictionary of For- Alphabetical approach to indigenous American eign Terms. New York, Bantam, 1961. 338p. phraseology including a wide variety of tradi- pap. 95C. tionally taboo terms. Considered the first authori- A potpourri of terms and phrases from more tatiw compilation. Definitions include dates of than fifty languages. Alphabetical by language of first use and original source (jazz, railroad, ethnic, origin with English translations. etc.). Preface to the 1967 edition extends and ex- 11. Mondari's Italian-English; English-Italian Dic- pands the original preface which details slang's tionary. New York, Washington Square, 1959. development. Appendix includes: list of coined W5p. pap. 60$. suffixed words with -ee, -ama, -ium, and -dom endings; shortened forms, reduplications, A-Z list of newer terms circa 1960-66. An indication of Quotations the rapidity of change in this language form is the absence of "be-in'' from the -in words (sit-in, wade-in) . Words attributed to well-known people, dead or alive, seem to add a stamp of au- thenticity or authority to what the quote Foreign Language Dictionaries hunter believes is an unknown factor or situation. Occasionally, the copywriter needs This category does that an ad- not imply a bridge which will link the familiar to the vertising agency can write a foreign language foreign in the reader's mind. Frequently, in ad utilizing a smattering of dictionaries. by response to a public speaking request, the In fact, as the industry moves more aggres- orator wants to em~hasizehis ~ointwith the sively into international markets each year, words of another who is better known and the most sophisticated American advertisers who may have coined a keener sentence. retain services designed specifically to fill Quotation requests are often lumped in this need. The small agency collection, then, broad categories. offers foreign language sources for casual use as commonly understood foreign phrases Ercrrnple 1. The agency's copy department crop up in correspondence and memoran- wanted to know, "What's the meaning of dums. 'Hobson's choice' ". Can it be used as a positive comparison to illustrate a spe- Example. An account esecutive, commenting cific banking service with what the com- in an inter-office memo about barely miss- petition offers?" Use Ref. (12) Example 2. The agency executive responsible The man who originated the first script for for new business solicitation was mulling "The Great Gildersleeve" and invented Fibber over approaches to agency promotion. He McGee's hall closet is responsible for this collec- was searching for something to use as a tion of humorous, satiric and tongue-in-cheek quotes arranged topically from A.A.A.A.A. (an theme and explained "I'm thinking of organization who drives for drunks) to Zymurgy using the phrase, 'There is nothing (the last word). Sources are identified where stronger than an idea whose time has known. come.' To whom should it be attributed?" Use Ref. (17 ) 15. PAR'I'RIDGE,Eric. A Dictionary of Clichds. 4th ed. London, Routledge and Paul, 1950. 260p. Example 3. The senior art director was sub- $3.75. mitting an idea for the cover of a national The advertising copywriter is cautioned, at all costs, to avoid stereotyped, common phrases. The graphic arts publication and needed an hackneyed statement, product of a lazy mind, in- apt quotation to comply with the maga- sults the reader's intelligence. Alphabetical ar- zine's format. A search of standard quo- rangement with explanation of source and dates tation sources was not successful. Use when phrases have been cliches. Ref. (14) to locate van Gogh's definition 16. SIMPSON,James. Contemporary Quofatiozs. of an artist: "An exhibitionist by profes- New York, Crowell, 1964. 500p. $6.95. sion." Emphasis on sayings uttered between 1950-63. Arranged according to broad subjects: the Nation, Eldmple 4. For an ad slanted to the agricul- the World, Man, Communications and the Arts. tural market, the creative department re- Phrases culled from political leaders, writers, en- quests a collection of sayings about farm- tertainers, sports figures, social and literary critics ing or farmers; or a member of agency etc. Note: Many "quotes" in the advertising en- management has a speech to prepare and tries are slogans. wants a selection of quotes by well known 17. STEVENSON,Burton. The Home Booh of industrialists on the subject of social re- Quotations. 9th ed. New York, Dodd, Mead, sponsibility and business ethics. Use Ref. 1964. 2817p. $35.00. (16) Arranged alphabetically by subject from Ability to Zephyr. Appendix: extensions of entries in the Suggested Resources body of the work. Author index includes brief description and dates; key-word index of phrases. 12. BARTLETT,John. Familiar Quotation.c. 3rd ed. B~~ston,Little Brown, 1955. 1615p. $10.00. Useful principally through index of entries and Synonyms and Antonyms or location of quote on cited page. Material arranged Rhymes and Abbreviations chronologically by author. Main body of work preceded by index of authors and page numbers The resourceful copywriter is continually of quotes attributed to them. on the prowl for another way to say the same 13. FLESCH, Rudolf F. New Boob of Unusual thing; to rephrase the same word or thought Quotations. New York, Harper, 1966. 448p. for emphasis and thus avoid obvious repe- $7.50. tition. He hunts for image-creating words 8,000 quotes grouped alphabetically by topic, indexed by author. Tends to include phrases longer and phrases. He browses through rhyming than one line, some of 100 words. Coverage: dictionaries as idea-starters. ancient to modern. 14. LEVISSON,Leonard L. The Left-Ha7:ded Dii- Example. A petroleum manufacturer planned iimarj. New York, Collier, 1963. 255p. pap. to market a new motor oil, and the crea- 95$. tive department was handed the task of

Miss Noble is research librarian dt Wm. John Upjohn Asso- ciates, Inc., Kalanzazoo, Michigan. She established this ad- z~ertisingagency library while a student at Western Michi- gan University's Department of Librarianship. The author recognizes the needs of the communications field from her own experiences in advertising/public relations services in Honolub. Miss Noble is the bulletin editor of SLA's Ad- vertising/Marketing Division. SLP.I.I:MHER1968 dreaming up several ideas for brand the surest way to lose the potential customer. names. Although it was not a factor in the final choice, rhyming sources were initially utilized in conjunction with the Exdmple I. "Does 'historic' take 'a' or 'an'?" company name and generic product. Use is a not infrequent query from the secre- Ref. (23) tarial staff. The answer, many times, is realistically tempered by the context of Suggested Resources usage and is further qualified by whether or not the user is English- or American- 18. DEVLIN,Joseph, A Dictionarj of Sjnotz)nzs oriented. Use Ref. (24) azd Antotlqms. New York, Popular, 1961. 384p. pap. 75C.. Esdmple 2. "Help! Here's a sentence in a let- Quick reference guide to terms from Abandon ter the boss rough-typed himself: 'I plan through Zone. Lists synonyms first, then antonyms to swing through the East Coast later this for each entry. Last section devoted to 5,000 most often mispronounced words. summer and will be back in my midwest office by Labor Day.' Something's wrong 19. Acronyms and Initiali.rms Dictionarj.. 2nd ed. somewhere and I could use some specific Detroit, Gale Research, 1965. 767p. $15.00. rules to solve the problem." Use Ref. (27) Draws from terminology of the G.P.O., Air Force, W.W. 11, E.D.P. Also includes acronyms and abbreviations from major foreign languages. Suggested Resources Identifies origin sources. 24. BERNSTEIN,Theodore. The Careful Writer. 20. Roget's Intertzational Thesaurus. 3rd ed. New New York, Atheneum, 1965. 487p. $8.50. York, Crowell, 1962. 1258p. $6.95. An erudite, and often humorous, approach to The long-time standard, and still most useful, modern English usage. Lucid explanations of use collection of words grouped by ideas. Synonyms, and misuse of common words and parts of speech. antonyms, brief phrases and associated expres- Emphasis is American, not English. Replete with sions. Newest edition expanded to include newer examples of correct and incorrect usage. words and ideas. 25. CHICAGO,UNIVERSITY OF. A Manual of Style. 21. SISSON, Albert. Sirron'r Word Expression 11th ed. Chicago, University of Chicago Press, Locater. West Nyack, N. Y., Parker, 1966. 371p. 1949. 544p. $6.00. $8.95. Continuo~lsly published since 1906. Contains Alphabetical arrangement emphasis on single such material as planning a book, general rules words with synonymous phrases and synonyms. for copy preparations, list of typographer's sym- Many "see" references. Includes numerous obscure bols, proper correspondence forms, common and unusual terms for the word-smith. In most punctuation, technical terms, symbols, numerals, instances, does not duplicate Roget. various type specimens; nine foreign language 22. Ivebsteis Dictionary of Spzonynzs. Spring- type alphabets and faces. field, Mass., Merriam, 1951. 907p. $6.75. 26. FOWLER,Henry. Modem English Usage. 2nd Terms included analogous and contrasted words, ed. Oxford, Clarendon, 1965. 725p. $5.00. antonymns. Numerous essay definitions include Short-to-long essay approach to choosing the quotations as examples of usage. right word and helping clarify correct use. Based 23. WOOD, Clement. The Complete Rhjming on Latin grammar principles, therefore more Dictionary. Garden City, N. Y., Doubleday, 1936. formal. Even though English-oriented, of great 607p. $4.95. help to American users. Classified guide includes Considered the most useful source of its kind, usage, formation of words, spelling and inflex- although it has not been revised since publication ions, pronunciation, punctuation. in 1936. Arranged alphabetically by end-of-word 27. U. S. GOVERNMENTPRINTING OFFICE. A sound, thus easy to use. Section titled "The Poet's Style Manual. Washington, G.P.O., 1967. 512p. Craft Book" precedes dictionary section. $3.00. Although tailored specifically to G.P.O. printing requirements for authors and editors, a use- English Usage ful guide to general principles of good usage and custom. Text preceded by bibliography of other One would hope, in the uniquely Ameri- relevant government documents; proofreaders can contemporary-conscious advertising in- marks. Extensive list of capitalization, punctuation dustry, that contemporary American usage rules, guide to compounding, often misspelled words, abbreviations, numerals, italics, signs and prevails. Clarity of advertising is writing symbols applicable to general use. Eighteen for- just as important as the captivating illustra- eign languages: alphabet and pronunciation, tions. Indeed, slipshod or vague language is diphthongs, special characters, syllabification, rules, stress, capitalization, punctuation abbreviations, Exdmple I. "I need some general ideas about cardinal and ordinal numbers, months, days, sea- musical terms in various languages for a sons, the. headline inspiration" and "Can you sup- 28. LAMRUTH,David. The Golden Book on Writ- ply me with a picture of a treble clef?" .kg. New York, Viking, 1964. 81p. $3.00. were both requests from the creative de- Pocket-size approach to the hem ymeight sub- partment as related to an ad campaign ject of the economies of literate writing. First for a musical instrument manufacturer. published in 1923 and then long forgotten, it was Use Ref. (33) rediscovered by a New York ad man In the early 1960's. Basics about: organization ; the paragraph ; Exdmple 2. "I can't find 'Styrofoam' in the big the sentence; words; the letter; punctuation; business writing (by Walter O'Meara). Pub- dictionary. How is it spelled?" Use Ref. lisher's appendix discusses the new edition. (36)

29. MOHSHERGER,Robert. Commonsense Grammar Suggested Resources md Style. New York, Crowell, 1965. 350p. $6.95. A basic commentary about the intricacies of 31. FREEMAN,William. Dictionary of Fictional grammar. Combines usage rules with numerous Characters. Boston, The Writer, 1963. 458p. sprightly examples culled from historical to mod- $6.95. ern sources. General approach derived from Janet Alphabetical arrangement of 20,000 characters Ranken Aiken's Commonsense Gramm'rr. (past and present) from some 2,000 British and American works of fiction. Sources include novels, 30. STRUNK, William, Jr., and WHITE, E. B. The Elements of Style. New York, Macmillan, short stories, poems, non-musical plays (except 1959. 71p pap. $1.00. Gilbert and Sullivan, John Gay's two operas). In- Another pint-size, heavyweight usage source cludes such non-humans as Black Beauty, The first printed in 1918. Vigorous attack on the mud- Jabbenvock, Winnie-the-Pooh. dle of Enghsh rhetoric, with emphasis on brevity 32. GRAHAM,Irvin. Encyclopedia of Advertising. as the key to success. Contents: elementary usage New York, Fairchild, 1952. 606p. $6.50. rules ; elementary principles of composition; form ; Alphabetical listing of words and phrases used words and expressions commonly misused; an ap- in advertising; printed, outdoor and broadcast proach to style. Many examples media; printing. Definitions vary from brief to short essays. Particularly useful for a newcomer to advertising, even though newer terms are not in- Topical Subject Dictionaries cluded. 33. JACOBS,Arthur. A hTew Dictionary of Music. Innumerable subject compilations supple- Howardsmith, Middlesex, Penguin, 1958. 416p. ment general dictionaries. Depending on the pap. $1.75. firm's scope of clients, the advertising agency Single alphabet list of composers, musical works, English and foreign musical terms, per- librarian tends to become a minor subject formers, conductors, and a few well known insti- authority in a variety of fields: breakfast tutions, e.g. La Scala. English translations used foods, automobiles, airplanes, computers or extensively with source language. A few illustra- furniture. Both account management and the tions. entire creative staff must be conversant with 34. JOY,Charles R. Harper's Topical Concordance. the terminoloky peculiar to each field. If 2nd ed. New York, Harper, 1962. 628p. $8.95. they are to speak intelligently to the adver- Phrases grouped together under key word subjects with an attempt to utilize modern terms such tiser and his consumer, it behooves them to as ambition, aspiration, responsibility, etc. No speak in the common language of specific references to proper biblical names except those functions. With the traditional flux of the like Babel, Zion, etc. Newer edition includes agency/client relationship, the corresponding phrases which might be applicable for, and are language tools must be considered to be ex- categorized by, Lincoln's Birthday, Mother's Day, Flag Day, UN Day. pendable in many instances. If, for instance, an agency has a computer manufacturer as a 35. NASA Dictiotzary of Technical Terms for Aerospace Use. Washington, G.P.O. 1965. 314p. client, the liaison may be terminated after $3.00. two or three years or even less. The computer A guide to the language of space exploration. dictionary, ordered for enlightenment of the Corers fields of space environment and operations; staff, will suddenly stand alone on the selected terms from the basic sciences and math. shelves-a glaring misfit in the general col- Omits information on grammar. Includes abbreviations, acronyms. Cross references in bold face. lection. Topical dictionaries, therefore, must Synonyms indicated by the symbol =.Bibliography be purchased with judicious care. of primary sources. 36. ROSE. Arthur and ROSE, Elizabeth. The Con- agency's general needs and specific market demed Chemical Djctioizary. 6th ed. New York, (or subject) areas. As such, it is not to be Reinhold, 1961. 1256p. $20.00. considered definitive but exemplificative. Of value in the non-chemical-oriented library because of the wide array of trade names. List of Cost is a substantial factor, and selection is manufacturers supplements standard sources. based on critical evaluation of retrospective demands and projected needs. In other words, 37. SIPPL, Charles. Computer Dictionaty. Indian- does the new item legitimately fill a gap? &olis, Sams, 1966. 336p. $6.95. Does it do a better job than existing ma- Designed to aid in identifying, classifying and interpretation of terms and concepts relevant to terial? Is it truly an updated expansion of a EDP, information technology, automation and previous edition? Is the purchase important computer science. Does not attempt to standardize. enough to justify the cost? Is the longing Nearly half of the volume is devoted to twenty for a new source merely a personal reaction appendices which offer limited discussions of spe- to adroit promotion ? cial topics such as computer languages, mathe- matical and statistical definitions, operations re- The advertising agency library is a non- search techniques, management science and model income producing function in what is, princi- building. pally, an industry with a narrow profit mar- gin. The profit squeeze gets tighter every 38. SUNNERS,William. American Slogam. New month. This implies that the librarian should York, Praebar, 1949. 345p. Out-of-print. Though useful for double checking older slo- watch constantly for new resources, but gans, primarily valuable in a historical context. should do so with a critical eye to avoid use- 13,000 words and phrases arranged alphabetically less and costly duplication. by subject from Advertising to Wood; slogans A final criterion, although difficult to de- from the British Empire; politics; contest prize winners; unclassified; printed pearls. Subject in- fine clearly, is the elusive element of creativ- dex. ity. The business of successful advertising rests, in large part, on the constant flow of words and ideas. It is therefore vital to pro- Selection Guidelines and Creativity vide fuel for the imagination of staff members involved in this function. Based on these The selective bibliography for this paper guidelines, the titles suggested have been is based on a few elementary criteria. Basi- selected as resources for the total craft of cally, it reflects a combination of a small writing. Two aspects of a book storage system are considered: 1) the fraction of the collection to be stored, and 2) the criteria for selecting the materials. Fu- ture usage was predicted utilizing past usage rates and the age of the books. Little savings were found using age as a criterion for selection. Past usage is superior. Significant savings can be realized only if the cost to circulate a book from storage is small, and a large portion of the collection must be stored. If a "delay" cost is considered in estimating unit costs per circulation, savings are even less.

The Role of Departmental Libraries in Operations Research Studies in a university Library Part 1. Selection for Storage Problems*

THEODORA ANDREWS

EcAusa OF RAPID library growth, com- creases, circulation costs increase while stor- B pact storage has frequently been sug- age costs decrease. gested for little-used materials. Sometimes It is evident that only little used material capacity can be increased as much as 50% should be stored. The two most reliable indi- due to some method of increasing storage cators of future use as shown by previous density. For instance, less space may be left studies1 are: I) past usage rates, and 2) age for growth; shelving by size may be advan- of the books. tageous; fore-edge and two- or three-deep shelving is sometimes used. Also higher and Compact Storage shallower shelves, narrower aisles, or some kind of special shelving may be utilized. It should be pointed out that compact This study considers two aspects in design- shelving has usually been used only to house ing a storage system: I) the fraction of the "research collections. The storage areas used collection to be stored, or possibly with- are usually less attractive, have less light, drawn. and 2) the criteria for selecting the heat, air circulation, etc., and may have no materials. floor covering and be cleaned infrequently. First one wants to know the optimal size An advantage in using them is that there is of the storage area. It costs more to circulate less useless material to go through on the a book from storage than from a working regular shelves and less loss from theft. collection because of the remote location. Some disadvantages in storage are that However, because of the efficient use of floors may have to be built more strongly, space it is cheaper to house the book. There- material is somewhat inaccessible, there is fore as the size of the storage collection in- delay in delivering materials, and relocation 'costs must be considered (cards changed, * Part 2 will appear in a future issue of Specid etc.). Also decisions must be made on what I,ibraries. to deposit, which is the concern of this study. As judgment decisions must be made, Selection of Materials for Storage there is need for more accurate predictors of use. An attempt has been made in the study In regard to the selection of materials to here described to forecast amount of usage store, age policy is discussed first. Since books in the future. are ordinarily used less as they get older, age can be a guide for selection for storage. The investigator works out a formula for estab- Costs Relevant to Storage Decision Rules lishing an optimal critical age to be used as a decision rule for relocating materials to stor- The construction of a compact book de- age. The basic model provides a decision rule pository is analyzed in terms of cost with and sets the optimal capacity of both the respect to the function that would change by working collection and the storage unit. Some its existence. The depository would have an librarians would be content with the subopti- impact on four cost classifications : mal system of fixing the size of the active collection and then storing only the overflow. 1) building and equipment costs, If this is what is desired, a floating critical 2) operating and maintenance costs for age can be predicted. the facility, 3) book retrieval costs, and Past usage policy for selection of material 4) book relocation costs. for storage is probably preferred to age policy, and may be the better if one uses a Formulas are worked out for the first two single criterion. The disadvantage is that past costs. Circulation costs are formulated in- usage records are needed. cluding an added cost for delay as it is Book usage may be described equally well assumed that delay is a burden and an added in two ways: 1) number of times a book has cost to the user. It is incorporated into the been used during some unit time interval, model as a tangible cost. Relocation costs and 2) average amount of time that elapses include such things as sizing the books, between uses. The decision rule operates in marking the charge cards, perhaps remarking the following fashion: When the average the call number, updating records, etc. time between uses, X, for an individual book The total costs are calculated as follows exceeds some critical time X, (X, = critical with H as the years in the planning horizon: time between uses), then the book will be transferred to storage. A model is formu- Total Cost = Total Cost in working col- lated which specifies the optimal value of the lection + Total Cost in critical time between uses, X,. storage for a period of H Next the total cost model is constructed years and a formula worked out for determining = Cost of both buildings de- the planned capacities of the storage unit and signed to handle the the working collection when the value of X, growth for a period of H is established. Total costs are a function of a years single variable, the critical value for the average time gap between circulations, X,. $. Maintenance and Operating The differential calculus may be used to Costs for both buildings determine that value of X, which will mini- for a period of H years mize total costs. + Product of the Individual The two book storage policies are com- Costs per circulation X pared. Graphically the weeding inefficiency their respective expected of the age policy is shown in Figure 1. Some number of book circula- books should be stored but are not, and tions over the next H years some are stored which should not be. Books in Quadrant I are lesser-used ones but are + Product of the Unit Relo- not old, so they would not have been stored cation Cost X the number under the age policy. Books in Quadrant I1 of books to be transferred would be sent to storage under both policies. during the next H years Books in Quadrant 111 are those which would J1 I:! Years of Age, j

Figure 1. Weeding Inefficiency of the Age Policy.

be kept in the working collection by both departmental libraries at Purdue: chemistry, policies. The books qualifying for Quadrant ph&macy, and physics. IV are old ones with a high rate of activity A 20% sample of the titles in the shelf and so would be stored using the age model. lists for each of the three libraries was taken. The shaded areas portray the weeding in- Monographs and serials were handled differ- efficiency of the age model when compared ently. Tables for each of the libraries are to the usage model. Also the total cost differ- presented giving the monograph growth re- ences can be calculated. ugression and correlation summaries. mono- In summary, both models require an analy- graph summaries by year of acquisition, serial sis of circulation histories, but different pa- growth regression and correlation summaries. rameters are estimated. Under the age policy Graphs are presented showing growth by one must ascertain which books have ages year of acquisition for each of the libraries' (since acquisition) that are greater than the monograph collections, and growth of serial critical age. Usage policy requires circulation collections by year of publication are shown. histories. A computerized catalog/circulation In regard to the analysis for monographs, system would be a tremendous benefit to the the age and rate of circulation are calculated selection process. Age policy would probably for each book. Annual rate of circulation is be the best choice for serials, and it would plotted against the age of the monographs. be a poor policy to break up sets anyway. Much other growth and book usage information is presented also. The next endeavor is to estimate the vari- Growth, Obsolescence, and Analysis ous cost parameters. Numerical examples are of the Usage Rate given and an attempt made to isolate some of the conditions for which storage seems The investigator provided estimates for most advantageous. Finally the efficiencies of the growth constant, the obsolescence con- the two policies are compared. stant in the age policy, and the distributions Each of the major cost classifications, of usage for the usage rate policy for three building costs, maintenance and operating costs, circulation costs, and relocation costs planning horizon. are discussed separately. It appears that the maintenance and oper- Building cost data are taken from the ating cost advantage that might be expected literat~~re.~They are assumed to be: from a storage sub-system tends to negate the argument that total costs per volume decrease-with increasing H because more and a, + b,x = $1.96 x (Working collection) L, a, + bSy = $0.42 y (Storage collection) more possible circulations of each stored book are being- considered. where x is the capacity of the working col- H = 15 years is chosen as a reasonable lection and y the capacity of the storage area. selection and is used in further analvses. The Fixed costs a, and a, do not play an impor- report demonstrates that decision rules are tant role in the analysis and are assumed to fairly insensitive to change in the length of be negligible. the planning horizon over a practical-range Annual maintenance and operating costs of values. are as follows (from Fussler and Simon1) : It is found that the storage model reacts very quickly as the circulation cost disadvan- d, + m,"x = $0.040 x (Working collection) tage of stored materials increases. Increasing d, + m,y = $0.005 y (Storage collection) the unit circulation costs for stored materials, relative to those for the working collection, where x and y are the respective capacities. drastically cuts back the savings that might Fixcd costs, d, and d,, are assumed to be be realized; and unfortunately, the reduction negligible. in savings is most severe for -small values of It is difficult to estimate the unit costs per "delay cost." circulation from both the storage and work- In summary, if only out-of-pocket costs ing collections because they are usually han- are considered the savings for a monograph dled through the same circulation depart- collection of the three branch libraries over a ment. In view of this it is easier to analyze 15 year planning horizon ranges from $6,000 the differences between the two circulation to $18,000; but if an artificial "cost" for procedures in order to assess a cost to circu- delay of $1.00 per day of delay is considered, lations from storage. The difference between savings are cut back to between $1,500 and the unit circulation costs (k, - k,") is suffi- $3,000. So, if the delay "cost" concept is cient for calculations of the decision rules and truly accurate and is "large," careful con- comparisons of the two models. Using fiscal sideration should be given to a storage system year 1965-66 at Purdue as a guide, k, is which involves little delay, such as an adjoin- $0.43. Using figures from storage depository ing storage unit with individual retrievals. libraries elsewhere, $0.20 per circulation An increase in the unit building cost differ- from storage is the figure used for k,. An ential causes a larger amount to be stored added cost for delay is added, estimated at with a greater building cost savings per $1.00, which makes (k, - k,) equal to volume stored. On the other hand, as a $1.20; k, would be about $1.63. larger fraction of the books is stored, the Relocation costs are estimated at $0.25 per number of circulations from storage should volume, as judged from the literature and increase at an increasing rate. There is an discussions with librarians. increase in savings at a slightly increasing Effects of the choice of the planning hori- rate as the unit building cost differential is zon are discussed. Since the basis of the de- increased. cision rules is minimization of total costs In summary, as the building costs for over the planning horizon (H), the choice storage become more and more attractive of the length of horizon will have some effect relative to the corresponding costs for the on the results of the calculations. Regardless working collection, a significant change is of the length of the horizon, a savings in exhibited on the fraction of the collection to building costs can be realized only once for be stored, and the savings. As unit building any single book, but the number of circula- cost differential increases, the fraction of the tions from storage to be considered for that collection to be stored decreases at a dimin- book does depend upon the length of the ishing rate, the percentage of materials to be stored increases at approxinlately a constant tion of a compact storage depository. How- rate, and savings increase at a slightly in- ever conditions appear which tend to reduce creasing rate. the economic advantage. Discussion of the econon~icadvantage of Effects of growth parameters and relative storage is thorough. It is shown that a signifi- rates of usage are described. It is interesting cant savings will result from the most accu- that growth rates for Chemistry and Phar- rate estimates of the cost parameters (ignor- macy Libraries (0.070 and 0.069) were ing any "cost" of delay for book retrieval approximately equal, but less than the Physics from storage) that could be extracted from Library (0.090). Also, Chemistry Library the pertinent literature. Under these con- books were used at a higher rate than those ditions, the savings that could be expected are for either Physics or Pharmacy. $5,960, $18,698, and $8,307 for the mono- Comparisons of the age and usage rate graph collections of the Chemistry, Physics, policies are made. When the delay "cost" is and Pharmacy Libraries respectively, for a withheld, the extra costs of the age policy for 15 year horizon. These savings are 2.7%, Chemistry, Physics, and Pharmacy respec- 9.1?6, and 8.3%, respectively, of the total tively, are $7,606, $10,040, and $4,933 while pertinent costs over the horizon. Savings of the corresponding savings under the usage this magnitude, if considered for serials as policy are $5,960, $18,698, and $8,307. So, well as monographs, would add a sizeable it is seen that the delay "cost" not only dis- sum of money. However, to reaIize these criminates against storage, but imposes a savings, librarians must be willing to store a slight discrimination against the age policy. large percentage of books, those which have Nevertheless, the extra costs of the age not been circulated in the last 1.14 - 1.27 policy still represent a sizeable portion of the years. savings, so it appears as though it should be If to these figures an artificial cost of delay viewed warily. For Chemistry the age policy equal to $1.00 is imposed for circulation offers no advantage. This probably is caused from storage, the corresponding savings drop by the combination of a generally high rate to 0.7$7:,, I.>%, and 2.054, respectively; but of usage of books in the Chemistry Library only books which have not been used in the and the fact that the assumed obsolescence last 6.82 - 7.61 years would be stored. model is less valid for that librarv. The unit relocation cost may be higher for the usage rate policy than for the age policy as it is necessary to consult circulation his- Numerical Examples and Empirical tories to decide whether a book should be Analyses stored. The extra costs of the age policy relative In regard to the building costs, the evi- to the usage rate policy tend to decline as the dence tends to indicate that the recurrent relocation costs of the usage rate policy in- maintenance and operating cost advantage creases relative to those for the age policy. of storage dominates the accumulation of However, the savings that may be realized circulation costs. from storage also decline and at a faster rate In conclusion it is likely that a significant than the extra costs of the age policy. There- savings can be realized from the construc- fore, the economic position of the age policy

Mrs. Andrews describes how three departme~rtal/ibm.ies cit Pnrdne Uniz~evsity(Chemistry, Phj'.ricsl md Pharmacy) ?(,evensed in the Li- Lrar.y Operatiom Research Project, co-sponsored by the School of Indz~strial Eegineering and the Pardz~e Unizjersity Libraries. Mrs. Andrews is Pharmacy Libsnrimz at Pnrdzre. Reseavch was conducted bj, Winston C. Lister mdrr the direction of Dr. F. F. Leimkuhler, and WLZS repof.ted by Mr. Lister iv his doctoral thesis.' The yesearch 7m.r sponsored by the Nntioml Sciej?ce Fomdatio~~,Ofire of Scienre I77f omation Service (GN-5 19). does not improve itself as the difference in re- "cost" for a delav in service to the user has location costs increases. The economic effec- demonstrated that the justification of a stor- tiveness of the age policy is never really very age system is highly dependent upon the good. This implies that, if possible, a usage value placed upon library service. The con- rate policy should be preferred over an age troversy lies in the question of whether the policy. user should "pay" for a delay in service or A chief reason given for the apparent whether it is the responsibility of the library inability of the age model to yield signifi- to provide quick service on each request. If cant savings is the lack of correlation between the library accepts the responsibility, the age and usage of all monographs in a branch added cost of service to a minoritv of the library. Apparently because there are a sig- users is being distributed among all users. nificant number of newer books which are How important to the organization and the infrequently used and older books which are community isthe time necessary used very frequently, the usage rate policy is to conduct research ? able to take advantage of these situations. An important conclusion which can be Another contributing factor might be weak- drawn is that a significant savings may only ness of the assumed obsolescence model, or be realized if the added cost to circulate a it might be wiser to define sub-classes of book from storage is small; and then some- monographs which could be considered sep- what paradoxically a large portion of the col- arately. lection must be stored to achieve maximum savings. In answer to the third question, the in- The Conclusions and Recommendations vestigator believes that selection of an item for storage should be based entirely upon its Effort has been made to answer three basic current (or immediate past) rate of usage. questions : Is storage of little used materials eco- nomically justified ? If so, how much of the collection should be stored ? References How should materials be chosen for storage ? 1. FUSSLER,H. H. and SIMON, J. L. Pciffewzs il? the C'se of Books if? Lr~eResearch Libraries. Univ. Chicago Library, 1961. 1) The approach has been to develop: simple 2. LISTER, Winston C. Least Cost Decicion Rules storage decision rules derived from the mini- for the Selection of Library Materinh for Com- mization of the total relevant costs, and 2) to purr Storaxe. PB 174 441. U. S. Dept. of Com- test the models on three science libraries at merce, Clearinghouse for Federal Scientific and Purdue. Technical Information. Ph.D. Thesis, Purdue Uni- versity, 1967. The investigator has serious reservations 3. ASH. L. M. Yale's Selectice Book Retivevzent regarding the savings. The concept of a Program. Hamden, Conn., Archon Books, 1963. Adoption of New National Interlibrary Loan Code

DRAFT OF THE "NATIONAL INTERLIBRARY LOAN CODE, 1968" was published in the Feb. A 1968 issue of Specid Libraries. This draft, with some minor changes, was presented for approval to the Board of the Reference Services Division of the American Library Association at its annual conference in Kansas City. The text of the code as approved by the ALA/RSD Board appears below. The "GENERAL INTERLIBRARY LOAN CODE, 1952" (revised edition, 1956) has been entirely superseded and is now no longer in force. This new code presupposes the use of the revised interlibrary loan form which is now available for purchase. Explanation of the policy stated in the code and full details of procedures to be followed in requesting loans will be found in the forthcoming interlibrary loan manual being written by Dr. Sarah Katharine Thomson. The ALA/RSD Interlibrary Loan Committee is also cooperating with the Reproduction of Library Materials Section of the Resources and Technical Services Division in the preparation of a new edition of Cosby Brinkley's Director,? of Photodz~plicdtionServices; this new edition will contain some directory information relating to interlibrary loan services.

MARJORIEKARLSON, Chairman ALA/RSD Interlibrary Loan Committee Washington University Library St. Louis, Mo. 63130

National Interlibrary Loan Code, 1968 cannot he obtained readily and at moderate cost by other means. The costs involved in lending and the conflict in demand for certain kinds of materials necessitate this restriction. The American Library Association has pub- This code, adopted by the Reference Serv- lished? a manual explaining in detail the pro- ices Division, acting for the American Library cedures which should be used in implementing Association on June 27, 1968, governs the in- the principles of this code. Libraries requesting terlibrary lending relations among libraries on materials on interlibrary loan are expected to the national level, among research libraries, have copies of this manual and to abide by its and among libraries not operating under spe- recommendations. cial or local codes. Libraries of a common The present interlibrary loan system may be geographical area or those specializing in the radically changed by less conventional methods same field may find it advantageous to develop of transmission of materials, such as tele- codes for their own needs. There is appended facsimile and computer networks. Until such to this national code a model code (for re- methods have gained widespread acceptance, gional, state, local or other special groups of their use must be based on special agreements libraries) which may be considered for adop- among libraries. tion by such groups of libraries with common interests. I. Definition On the national level interlibrary loan re- Interlibrary loans are transactions in which *quests should be restricted to materials which library materials are made available by one library to another for the use of an individual; EDITOR'S NOTE: The SLA Special Representative for the purposes of this code they include the -0 the ALA/RSD Interlibrary Loan Committee is ,Jan~esC. Andrews, Argonne Nationall Laboratory, Argonne, Ill. 60439. t Manual in preparation and not yet published. provision of copies as substitutes for loans of terials: a) U.S. books in print of moderate the original materials. cost; b) Serials, when the particular item needed can be copied at moderate cost; c) Rare materials, including manuscripts; d) The purpose of interlibrary loans is to make Basic reference materials; e) Genealogical, available, for resedrch, materials not owned heraldic, and similar materials; f) Bulky or by a given library, in the belief that the fur- fragile materials which are difficult and ex- therance of knowledge is in the general in- pensive to pack (e.g. newspapers); g) terest. Interlibrary loan service supplements Typescript doctoral dissertations, when fully a library's resources by making available, for reproduced in microfilm and readily available. the use of an individual, materials from other libraries not owned by the borrowing library. VI. Espense.r 1. The borrowing library assumes the respon- 111. Rerponsibility of Borvowing Libravies sibility for all costs charged by the lending 1. It is assumed that each library will provide library, including transportation, insurance, the resources to meet the study, instructional, copying, and any service charges. If the informational, and normal research needs of charges are more than nominal, and not au- its users, and that requests for materials from thorized beforehand by the borrowing library, another library will be limited to unusual the lending library should inform the request- items which the borrowing library does not ing library and ask for authorization to pro- own and cannot readily obtain at moderate ceed with the transaction. Borrowing libraries cost. Requests for individuals with academic should try to anticipate charges, such as for affiliations should be limited to those mate- copies, and authorize them on the original re- rials needed for faculty and staff research, quest. and the thesis and dissertation research of 2. It is recommended that in the interests of graduate students. efficiency the lending library absorb costs 2. Thesis topics should be selected according which are nominal, such as for postage. to the resources on hand and should not require extensive borrowing from other libraries. If an individual needs to use a large number VII. Conditions of Loans of items located in another library, he should 1. The safety of borrowed materials is the make arrangements to use them at that li- responsibility of the borrowing library. In brary. case of loss or damage the borrowing library 3. The borrowing library should screen care- is obligated to meet all costs of repair or refully all applications for loans and should placement, in accordance with the preferences reject those which do not conform to this of the lending library. code. 2. The borrowing library is bound by any liniitations on use imposed by the lending li- IV. Retponsibility of Lending Librtwie.r brary. It is recommended to lending libraries 1. In the interests of furthering research it is that any liniitations (such as "for use in li- desirable that lending libraries interpret as brary only") be based on the physical condi- generously as possible their own lending poli- tion or the bibliographic character of the par- cies, with due consideration to the interests of ticular item rather than be imposed on all their primary clientele. materials lent. 2. A lending library has the responsibility of 3. Unless specifically forbidden by the lending informing any borrowing library of its ap- library, copying by the borrowing library is parent failure to follow the provisions of this permitted provided that it is in accordance code. with copyright law and American Library As- sociation policy. V. Scope 1. Any type of library material needed for VIII. Placement of Regnests the purpose of research may be requested on 1. Libraries should exhaust local resources loan or in photocopy from another library. and make an effort to locate copies through The lending library has the privilege of de- the use of bibliographical tools, union lists, ciding in each case whether a particular item and union catalogs. Requests should be made should or should not be provided, and whether to one of the nearer institutions known to the original or a copy should be sent. possess the desired material. Care should be 2. Libraries should not ordinarily ask, bow- taken, however, to avoid concentrating re- ever, to borrow the following types of nia- quests on a few libraries. 2. In the absence of special agreements, re- library, the duration of loan is normally cal- quests should normally be placed by mail us- culated to mean the period of time the item ing the standard ALA forms, or by teletype may remain with the borrowing library, dis- using a format based on the ALA interlibrary regarding the time spent in transit. loan form. When an urgent request is made 2. The borrowing library should ask for re- by telephone, this initial request should be newal only in unusual circumstances, and a immediately followed by the confirming ALA second renewal should never be asked for form. without a specific explanation. The renewal request should be sent in time to reach the IX. Fovm of Regnest lending library on or before the date due. The 1. Materials requested must be described com- lending library should respond to renewal re- pletely and accurately following accepted bib- quests promptly; if it does not, it will be liographic practice. assumed that renewal for the same length as 2. Items requested should be verified and the original loan period is granted. sources of verification given, and for this pur- 3. Material on loan is subject to recall at any pose borrowing libraries should have access to time and the borrowing library should comply basic bibliographic tools. When the item re- promptly. quested cannot be verified, the statement "can- 4. The loan period specified by the lending not verify" should be included with complete library should be appropriate to the type of information on the original source of refer- material. ence. If this provision is disregarded and the bibliographic data appear to he incorrect, the XI. Notification and Arkno~~~ledgme~t request may be returned unfilled without spe- 1. The lending library is expected to notify cial effort to identify the reference. the requesting library promptly whether or 3. The name and status (position or other not the material is being sent; if the material identifying information) of the individual for cannot be supplied, the lending library should whom the material is being requested should state the reason. be included on the request form. 2. Except in the case of very valuable ship- 4. A standard ALA interlibrary loan form ments, no acknowledgment of receipt is neces- should be used for each item requested (or sary. If there is undue delay in receipt, how- an ALA photoduplication order form, when ever, the receiving library has a responsibility it is known that copies will be supplied and to notify the lending library so that a search payment required ) . may be initiated promptly. 5. All correspondence and shipments should be conspicuously labeled "Interlibrary Loan." XII. Violation of Code Continued disregard of any of the provisions of this code is sufficient reason for suspension 1. Unless otherwise specified by the lending of borrowing privileges. Model Interlibrary Loan Code for Regional, State, Local or Other Special Groups of Libraries

HE DRAFT OF A MODEL INTERLIBRARY 6) Funding of state plans is considered. T LOAN CODE for state, regional, and other 7) Standard ALA forms may be used, but it special groups of libraries, prepared by the is likely that most states will use TWX or Interlibrary Loan Committee of the ALA Telex installations, thereby simplifying and Reference Services Division, has now been speeding up procedures; many state plans released for comment. This proposed model may pay for these installations through the code complements the new national interli- state library. brary loan code, which was approved by the 8) All types of libraries may be included. Reference Services Division for ALA at the 9) Participation presumably will be volun- Kansas City Conference. tary, and contracts for services are foreseen. The model code recognizes the need for 10) Agreements or contracts among or with fundamental changes in interlibrary borrow- individual libraries are not precluded. ing and lending practices, to accommodate to changes and the growing needs of the Ameri- A model code seems very timely, for all can people. It is far more liberal than the states have money available under LSCA national code. The Committee believes that Title 111, for the development of state plans. this liberalization should be first at the state In time, full funding of state plans appears and regional level, and that local, state and likely, from a combination of federal and regional resources should be utilized more state library moneys. freely than in the past. This procedure also Of course this model code is only a sug- will prevent a possible swamping of a few gested plan and may be changed or modified very large collections if this were done at the before hdoption by-any local, state, regional, national level without utilizing fully state and or other group of libraries. However, we be- regional resources. lieve that it may offer a good basis for the This proposed local, state and regional development of specific pl& code is quite liberal. Its principal features are: MARJORIEKARLSON, Chairman ALA/RSD Interlibrary Loan Committee 1) Borrowing is not limited to research purposes. 2) There is no borrower statement-anyone presumably is eligible. 3) Almost anything can be requested; how- Draft of a iModel Interlibrary Loan ever, there is a brief list of materials that Code for Regional, State, Local or should not be requested. Other Special Groups of Libraries* 4) There is a strong statement on the re- This code is a voluntary agreement adopted sponsibility of any library to develop col- by on to govern interli- lections adequate to meet its normal needs; brary lending among libraries [in the - freer interlibrary loan should not diminish region, in the state of-, in the metro- local efforts to build resources. politan area of , or group of 5) Requests to borrow should be channeled libraries]. Although correlated with through some central agency, often the state the ALA National Interlibrary Loan Code library, where requests can be serviced in some cases, screened, and the load on other * Adopted by the ALA Reference Services Division libraries distributed equitably. Interl~brary Loan Committee on June 26, 1968. 528 this local code is intended to promote a more ity of developing its own collection. Each li- liberalized interlibrary loan policy among the brary will the resources to meet the libraries adopting it. It is based on the premise ordinary study, educational, instructional, in- that lending among libraries for the use of an formational and research needs of all of its individual [in the region, in the state users. Requests to borrow from other libraries of , etc.] is in the public interest and will be limited to those items which the library should be encouraged. However, liberal inter- might not be expected to own. No library librarv lending should be no substitute for the should depend upon another to supply the - normal needs of its clientele except under development of adequate collections based on special agreement for such service. the needs of the service areas represented, in libraries and library systems. 2. Borrowing libraries will make every effort to exhaust their own resources before resort- This code may be further espanded or ing to interlibrary loans. modified to meet the particular interests of Borrowing libraries will screen carefully all participating libraries. 3. applications for loans, rejecting those which The American Library Association has pub- do not conform to this code. (See also Section lished a procedures manual? suggested for use Conditions of Loans; Section Form in implementing the national code; libraries VII, IX, of Request) requesting materials on loan under the provisions of the local code are ureed" to follow the V. Scope recomn~endations of the manual whenever 1. Any type of library material needed for the feasible. purposes of study, instruction, information, or research may be requested on loan or in photo- I. Definition copy from another library. The lending li- Interlibrary loans are transactions in which brary has the privilege of deciding in each library materials are made available by one case whether a pnrtict~lnr item should or library to another; for the purposes of this should not be provided, and whether the orig- code they also include the provision of copies inal or a copy should be sent. These decisions as substitutes for loans of the original ma- may be determined by the nature of the materials. terial or its physical condition, the degree of active demand for the material requested [or other reasons specifically indicated in this agreement]. Since it is increasingly evident that it is im- 2. Under the terms of this agreement it is possible for any one library to be self-sufficient, permissible to request on interlibrary loan: n) and in the belief that the furtherance of Materials collected in specialized subject fields knowledge is in the general interest, interli- and in special nonrestricted collections; b) brary borrowing and lending is regarded by Materials collected under special acquisition the libraries subscribing to this agreement as agreements; c) Materials bought under special essential to library service. grant or other programs intended to promote economical use of the total resources of the area; d) Reference materials whenever lend- 111. Re.rpon.ribzlity of Lending Librnries ing might not hinder the service of the lending 1. Lending libraries will practice as liberal and library. unrestrictive a policy as is possible in inter- 3. Under the terms of this agreement, borrow- library loans, with due consideration to the in- ing libraries will not ordinarily request: n) terests of their primary clientele. Books in current and/or recurring demand; 2. Lending libraries have the responsibility of 1.) Bulky or fragile materials; c) Rare ma- inforniing borrowing libraries of any failure terials; d) A large number of titles for one to observe the provisions of this code, and if person at any one time; e) Duplicates of titles necessary may invoke the provisions stated in already owned; f) Materials which can be Section XII. copied cheaply; g) Materials for class, reserve, or other group use. IV. Re~ponsiGjlityof Borvowing Libraries 4. Each participating library will prepare a statement of its interlibrary loan policies and 1. It is recognized that interlibrary lending procedures to further supplement the national does not relieve any library of the responsibil- and [regional, state, local] code and will make this statement available to all par- tManual in preparation and not yet publimshed. ticipating libraries. VI. Expenses 4. No library will lend directly to an individ- 1. The borrowing library should be prepared ual on an interlibrary loan basis, except with to assume any costs charged by the lending li- specific permission of the borrowing library. brary as agreed upon in this code. If the IX. Form of Reguest charges are more than nominal, and not au- 1. Materials requested must be described as thorized beforehand by the borrowing library, completely and accurately as possible follow- the lending library will inform the requesting ing accepted bibliographic practice. library and obtain authorization to proceed 2. All items requested shall be verified in with the transaction. Borrowing libraries standard bibliographic tools and sources of should attempt to anticipate charges and au- verification cited. When the item requested thorize them on the initial request. cannot be verified, the statement "cannot 2. In the interests of efficiency the lending li- verify" shall be indicated, and complete infor- brary may agree to absorb nominal costs for: mation as to source of reference furnished. a) Postage, b) Photocopying, c) Insurance. 3. If verification is disregarded, or the bib- 3. Libraries may make special contractual or liographic data is incorrect, and unless special other arrangements, including financial reim- agreement otherwise provides, the lending li- bursement or other adjustments, in recogni- brary may return the request unfilled. tion of service contributions from libraries 4. The name and status (position or other whose resources are used extensively under identifying information) of the individual for this agreement. whom the material is being requested shall VII. Conditions of Lonns appear on the request form. 1. The safety of borrowed materials is the re- 5. All requests and shipments shall be con- sponsibility of the borrowing library. The spicuously labeled "Interlibrary Loan." borrowing library will meet all costs of re- X. Duration of Lodn pair or replacement in accordance with the 1. Unless otherwise specified by the lending preferences of the lending library. library, the duration of the loan shall be cal- 2. The borrowing library will honor any culated as the time the item is to be in the limitations on use imposed by the lending borrowing library, disregarding the time spent library. in transit. The period of loan shall be that 3. The borrowing library is responsible for re- ordinarily extended by the lending library. turning loans promptly and in good condition. 2. Renewal requests shall be kept to a mini- 4. Unless specifically forbidden by the lending mum. The renewal request shall be sent in library, it is assumed that copying is per- time to reach the lending library on or before mitted, provided that it is in accordance with the due date. The lending library should re- copyright law and ALA policy and further, spond to renewal requests promptly; if it does provided no damage to the original volume not, it will be assumed that renewal for the will result. same period as the original loan is granted. VIII. Pldcement of Reguext.r 3. The loan period specified by the lending library should be appropriate to the type of 1. Special arrangements for lending of materials by designated resource libraries may be material. made within the context of this agreement. Re- 4. The borrowing library is responsible for re- turning interlibrary loans promptly and in quests should be routed through such established channels as may be agreed upon by good condition. libraries participating in a local, state, or re- XI. Notificdtion and Acknou ledgement gional plan for library service. 1. The lending library shall notify the borrow- 2. Every effort will be made to locate ma- ing library promptly whether or not the mate- terials through available local, state, and re- rial is being sent; if the material cannot be sup- gional union catalogs, book catalogs, and plied, the lending library shall state the reason. union lists. 2. Escept in the case of very valuable ship- 3. Requests may be made by mail, or trans- ments, no acknowledgement of receipt is neces- mitted by special or regularly scheduled mes- sary. If there is undue delay in receipt of ship- senger service, using the standard ALA form ments, the borrowing library shall notify the or the ALA photoduplication form (or a lending library so that a search may be mutually acceptable form) or by teletype, initiated. using a format based on the standard form. XII. Violntion of the Code Telephone requests will be confirmed by the Continued disregard of the provisions of this mailing of the standard form unless the lend- code shall be sufficient reason for sus~ension ing library waives this record. of borrowing privileges. Interlibrary Loan Request Form New Revision

HE DRAFT VERSION of a new "Interli- for the multipart form. Differing design T brary Loan Code" was published in viewpoints have been resolved so as to create Specid Libs4rie.r v. 59 (no. 2) : p. 108-10 a form which should be easy to handle-both (Feb. 1968). More than a year ago, a pre- in the manufacturing steps and in the librar- liminary revised format for the revised Inter- ies, both borrowers and lenders. library Loan (ILL) request form had been No one format can completely satisfy all circulated for comment by members of the local conditions. If any major problems arise ALA/RSD-ILL Committee, by library sup- in the use of the revised ILL Request Form, pliers and by the editors and readers of li- such problems should be directed to the SLA brary periodicals. Special Representative to the ALA/RSD-ILL Copies of the seuised ILL request form Committee. are now on the shelves of most library suppliers. The new form is a four-part form JAMESC. ANDREWS with the same colors as before. The format Argonne National Laboratory is spaced to accommodate typewritten entries. 9700 South Cass Ave. NCR (No Carbon Required) paper is used Argonne, Ill. 60439

INTWJBRARY LOAN REQUEST A -b1..LU-k- REQUEST REK)RTS: -.d b, BY^ Cbv" sluu.d-- *. ,- 1 IM ut om

smw D~L RESTRlC NS: bur i. h.-I, ,XYlk. 1' pddd a!,.. vol r-, I+-*II.sn*C.pIW 0 24 World Trade Center Librarians Meet At International House In New Orleans

ORLD TRADE, PEACE AND UNDERSTANDING are promoted through the services of the W Thomas F. Cunningham Reference Library of International House in New Orleans. In April 1968, International House was the host to the first World Trade Centers Association Conference. Since its inception International House, the oldest of the World Trade Center organizations, has maintained a world trade reference library as a service to the international business community. The Cunningham Library has been a trail-blazer in this field, and today with the cooperation of the World Trade Centers Association is working towards the establishment of a global network of information. The library was established in 1945 with grants made by the heirs of the late Thomas F. Cunningham, one of the founders and the first Presi- dent of the Mississippi Shipping Company, now The Delta Line. Through the years Interna- tional House has provided the continuing support necessary for growth and development.

From its beginning it was decided that the lations Department calls upon the library library should specialize in the areas of for- frequently for biographical sketches of foreign eign trade and international relations. The dignitaries, current listings of the diplomatic emphasis has always been on cz~r~rentmaterial corps, background material for speeches on as the type of information requested neces- foreign affairs. For the use of this depart- sitates this. As a result there has been no ment the library maintains a file on foreign attempt to build a large collection, but rather clubs and societies in New Orleans. The to provide and maintain a workable and Public Relations staff uses the library for the usable one. The collection now consists of names of newspapers and periodicals in which approximately 12,000 volumes; it includes to publicize the work of International House, trade directories from all over the world, for pictures, and for verifying facts for press statistical sources such as United Nations releases. The library works with the foreign publications, central bank reports of various language teachers in making textbooks avail- countries, the publications of foreign gov- able on loan to students. Foreign language ernments, business services, foreign language dictionaries are in constant use by staff mem- dictionaries, periodical files, etc. bers working on translations. The office of The library is an integral part of the par- the Managing Director calls upon the library ent organization and its work is closely tied for varied information in connection with in with the activities and functions of the the many projects in which International various departments of International House. House participates. Statistical reports of exports and imports of The hard core use, however, comes from specific products by destination or origin; the business and professional leaders of the sources of supply abroad for raw materials; community who make up the International studies on the industrial uses of unusual com- House membership. For these, the library modities for which a market is being sought; provides not only a central source for foreign current developments in foreign trade legis- trade publications but the expertise necessary lation are requested by staff members in- to supply specific answers. For students and volved in trade promotion. In advance of the general public, International House trade missions the library prepares lists of makes the library resources available on a pertinent firms and organizations in the limited basis, in the belief that this is the countries to be visited to aid the mission di- best means of developing future world trade rector in setting up meetings with foreign leaders. business counterparts. The International Re- Because of deep involvement in the afore- mentioned activities the librarv staff had long brarian of the New York Port Authority been aware of the need to bring together offered the facilities of that organization to those engaged in similar library operations. print and distribute the list. Delegates from six foreign nations and Admiral Harry Hull, Executive Director twenty-five U.S. ports and cities met at the of the International Center of New England, organizational meeting of the new World was moderator of the workshop at the main Trade Centers Association. Dr. J. G. van conference session, which included discus- Heurck, President of the World Trade Cen- sions of "Staff and Departments," "Trade ter of Belgium, termed the meeting "an his- Missions," and "Library and Reference Serv- toric one." For three days, April 17-19, 1968, ices." Mr. Henry Blasick spoke of the work representatives of World Trade Centers and of the International Trade Library of Mobile. organizations active in the trade promotion This library, a division of the Mobile Public field held professional discussions on build- Library, was established in late 1966 to pro- ings, communications, research, publications, vide facts, information, and services to assist promotion, trade libraries, nlissions, and ex- American businessmen iti exporting and im- hibits. porting through the Port of Mobile and to serve, in a reciprocal way, the foreign busi- Coincident with the WTCA Conference In- nessmen who wish to contact American ternational House sponsored a symposium of concerns. world trade librarians and trade research spe- cidlists. Two separate meetings for the library group mere included on the agenda. In addition, a spot on the program of the main conference was devoted to librarv services. Ten world trade librarians and trade research specialists from Baton Rouge, Chicago, Midland, Mich., Mobile, New Orleans, New York, Phoenix, San Francisco, Washington, D. C., and Toronto, Canada were in attendance at these sessions. With a group of this size it was possible for each and everyone to par- t~cipatein the discussions. The first session on "Information Sources" was moderated by Miss Harriet M. Lemann, Librarian of the C'unningham Library. A checklist of "Basic Information Sources" had been prepared in advance and mailed to each participant for consideration. The results of the survey, in which 90 books and business services and 125 periodical titles were evaluated, were discussed fully. Since many participants had additional suggestions for inclusion, it was agreed that the group would continue work- At the closing library session, Miss Eloise ing on this project and issue an annotated G. ReQua, Director of the Library of Inter- list in the immediate future. It was the con- national Relations in Chicago, received the sensus of opinion that such a list would be of International House plaque in recognition of vdue to World Trade Centers contemplating her distinguished career in international rela- the establishment of libraries; that it would tions. Mr. E. M. Rowley, International House also help to clarify many selection problems President, made the presentation. Miss Re- for those libraries already in existence; and Qua organized the Thomas F. Cunningham it would be a valuable aid in the training of Reference Library in 1946. new library staff members. It was agreedthat Miss Bettie Jane Dougherty, Librarian of the International House librarian would coor- the Port of New York Authority, moderated dinate the compilation of the list. The li- the library session, which covered the subject 533 E. A4. Rou,ley. Pre.rident of ternational Hot~se, cdccept~ gift of Jdpnnese Idnga bookr pre~ented to Inter tiondl Hou.te by ATaok Okudn, Coiz.r~/l Generdl ]apdn, in Nerr Orleans. brririan Harriet Lemnim pre.rent nt the ceremony.

"Information Handling." Here the various all conference, the chairman of the library methods used for controlling and organizing symposium made the following conclusions: foreign trade literature were discussed. Each The librarians of World Trade Centers in participant explained how these materials session in New Orleans have made plans to were handled physically in his library, what publish and distribute to all participants of classification schemes were used. and what the first World Trade Centers Association indexing methods were adopted to make the Conference an annotated list of basic infor- material accessible. As time was limited the mation sources (books and periodicals) for all-imnortant matter of reference services was world trade libraries; the library group has barely touched upon. Left for another meet- gone on record as being ready and willing to ing in Tokyo in 1970 were such vital issues offer assistance to World Trade Centers as extent of reference services, restrictions wishing to establish systems for handling in- on such services, current awareness pro- formation; plans have been made for contin- grams, SDI programs and information net- uing contact through the media of the World works within the organization. Tlzrder iVl~i

ready aware of the reading equipment of several manufacturers will realize that in this case only the containers of one manufacturer are I have just read the letters concerning li- offered. brary technicians in the July-August issue of In anticipation of future offers made by S'peciul L~bruries. As Mr. Meyer says, most other publishers and also for the information special libraries are small. In this one we of our members. I wish to state that the have at present a staff of four and a half cartridges and magazines of the leading manu- professionals, one and a half non-profes- facturers of microfilm equipment are not in- sionals, and one researcher administratively terchangeable. The 3M Company and the Bell attached to the library. We have less than & Howell Company use the term "cartridge"; half a day per week of clerical help. In gen- and the Eastman Kodak Company uses the eral, we must all type our own letters. term "magazine". Both are light-tight con- The positions of Curator and Assistant tainers in which 16mm microfilm has been Curator obviously must be filled by profes- placed in order to facilitate the automatic sionals. If I were trying to fill more special- viewing of microfilm on the screen of a read- ized positions, however, I would greatly pre- ing machine. The cartridge contains 16mm fer a Spanish major who had received some microfilm wound in s~ool-likefashion. The basic training in librarianship to a holder of mdgdzine contains l6mm microfilm wound in an M.L.S. with no knowledge of the Hispanic a festoon-like fashion. field. The design and tooling of the reading nia- The uproar over sanctity of professional chines of either the 3M Company or of the standards and all that only makes me im- Bell & Howell Company are very different patient. I always feel that the writers of such from the reading machines of the Eastman articles are librarians who even have secre- Kodak Company. For this reason there cannot taries, and therefore do not know what life is be an interchange of the microfilm containers really like. When we have far more work on reader-printers other than those designed than we can do, we have no interest in a specifically to accommodate a particular con- closed union; all we want is staff members tainer. The name "Recordak" is the trade who can do a good job, regardless of their name given to a line of equipment manufac- degrees. tured by Eastman Kodak Company. The 3M JEANR. LONGLAND Company uses the trade name "Filmac 400." Curator of the Library Publishers and other commercial vendors The Hispanic Society of America should specify the names of the manufacturers New York, 10032 of the containers in which they will supply 16mm microfilm. Librarians should carefullv study their own needs and also the manufacturers' equipment that is currently available Some months ago I received the first mail- before purchasing a microfilm reader-printer. ing of an announcement of the availability of When a manufacturer's container of 16mm the microfilm copy of the 1967 volume of a microfilm is already a component of their technical journal offered by one of our major system, all future containers acquired must be publishers. I immediately telephoned the pub- exactly the same. lisher to request that he specifically identify LORETTAJ. KIERSKY,Chairman the microfilm containers included in his offer SLA Reprography Committee to supply l6mm microfilm in cartridges. The publisher's second mailing has identified the Air Reduction Company, Inc. cartridges. However, only those who are al- Murray Hill, N. J. Three Lost Weekends ?

At the start of his talk on the first of three Saturdays in San Francisco, Professor Sey- mour Lubetsky remarked in his whimsical way that he hoped the Institnte on Afzglo- Anzericdn Cdtaloging Rzdes would not be remembered as the "Three Lost Weekends." Thanks to the elan of the Institute Planning Committee and Mr. Lubetsky himself, they will not! Early in the spring of 1967, Mrs. Phyllis Waggoner, librarian of the Federal Reserve mour Lubetsky, first editor of the new code, Bank of San Francisco, had an idea which were generous with suggestions. Both had she shared with other SLAers: Why not a been speakers at a conference on the code course for practicing librarians on the work- at the University of British Columbia in ing problems of cataloging? A big change April 1967. With their help, the planners had taken place in cataloging-that sup- decided on a rough format. posedly conservative discipline-with the There had always been complete agree- adoption of the Anglo-American Cataloging ment about the choice for the institute lec- Rules. Help with the application and inter- turer. A librarian of national stature, Pro- pretation of the new code would be welcome. fessor Lubetsky of UCLA's School of Library Mrs. Margaret Uridge, chairman of the Service, was the outstanding authority on the Education Committee of the San Francisco Anglo-American Code. Bay Region Chapter, was enthusiastic about The planning committee was enlarged. By the possibilities and outlined the idea to the November the committee had added repre- Education Committee. After considerable dis- sentatives from public, state, university, and cussion, the committee decided to substan- college libraries as well as special libraries. tially underwrite an institute on the Anglo- The committee decided on a title: "Cata- American Code. The Education Committee loging with the New Code: An Institute on strongly endorsed one suggestion: as much Problems in the Use of the Anglo-American participation from other local library associ- Cataloging Rules. Part I. Entry and Head- ations as possible. They were not disap- ing." The institute was scheduled at the San pointed. The institute also acquired the spon- Francisco State College campus on three suc- sorship of two divisions of the California cessive Saturdays (April 20, 27 and May 4, Library Association as well as promises of 1968). mailing lists from other library groups. The institute was exceptional because it The institute took a great leap forward grew from the idea of one special librarian, when Mrs. Margo Westgaard, president of and because there was an active Education the College University and Research Librar- Committee to support and underwrite the ies Division of the California Library Associ- idea. The institute's success was assured when ation, joined the planners. At ALA's San the top man in the field spoke to librarians Francisco Convention in June 1967 she, involved in and knowledgeable about the along with Mrs. Uridge and Mrs. Wag- subject. The year from idea to institute paid goner, was able to get ideas for the institute off. from the two persons best qualified to give MARYW. MCCAIN them. Bernice Field, former chairman of the Standard Oil Company of California Anglo-American Code Committee, and Sey- San Francisco, Calif. Reports of Standing Committees 1967 - 1968

Academy of Management Book to the need of a full-time file clerk. Although it Awards Program is understood that such an adjustment has had the approval of the present Board, no satisfactory This committee cooperates with the Academy results have been forthcoming during the past of Management in the nomination of appropriate year. The Committee realizes that successive book titles, according to criteria established by Boards of Directors also have recognized the the Academy, for the annual awards for "Best need, but largely as a matter of economics other Books in Management." Nominations of five important phases of work at Headquarters have titles published between January 1 and December received precedence. Since every Board member 31, 1967 were submitted before the closing date is a librarian, there is no need to stress the fact for nomination, January 31, 1968. that prompt retrieval of records is vital to efficient work in each office. As soon as all backlog material is in order, the Committee hopes to make a careful assessment of what material might best be micro- Admissions filmed and thus release needed space. Because of extenuating circumstances at SLA JOSEPHINEGREENWOOD Headquarters, the Admissions Committee, between June 1, 1967 and January 10, 1968, handled NOTE:See also the report of the Reprography Com- 271 applications, compared to the normal 50-70 mittee. that are referred to it during an Association year. Since Miss Ann Firelli became Manager of Awards :he Membership Department at Headquarters our load has lessened to a great degree. The Ad- No referrals for Committee action in 1967- nissions Committee members were pleased to 68. .~ssistand feel that the experience was a valuable MRS. JEANA. GUASCO 3ne. The rough statistics which the chairman kept Bylaws during this six and and one-half month period .ndicate that we added 59 Active, 141 Associate, Again this year, the members were unable to 45 Affiliate and 6 Student Members. Twenty meet as a Committee, but matters requiring ac- ~~ersonswere denied membership as they did not tion were adequately handled by mail. meet our requirements. Most of those denials Bylaws Changes. The Bylaws changes, involv- were because of lack of any college degree ing Articles X and XII, were voted on after ,coupled with a lack of years of experience. having been accepted at the 1967 Annual Meet- The revised guidelines for Affiliate and Sus- ing, and were approved by a mail ballot. ~aining Members which were approved by the Proposed Bylaws Changes. At the request of :3oard of Directors in May 1967 have made our the Board of Directors, the Committee proposed ;ask simpler. changes to be voted on at the 1968 Annual Con- The chairman, with the advice of her associates ference. These proposed changes, published in on the Admissions Committee, has been serving the March 1968 issue of Special Libraries, con- as a member of the Special Committee on Mem- cern privileges of Student Members and the bership Requirements, authorized by the Board abolishment of Sustaining Membership. of Directors in January 1968. Membership Requirements. The chairman of the Bylaws Committee is serving as chairman of a Special Committee on Membership Require- ments to study recommendations made by the Advisory Council at the New Orleans Meeting in January 1968. The recommendations concern simplification and relaxation of the present mem- The minutes of the Board of Directors for bership requirements. (See the report of the 1967 have been indexed as usual by Genevieve Special Committee on Membership Require- Ford, one of our Committee members. The work ments.) is up to date at this time. MARGARETL. PFLUEGER A great deal of miscellaneous material has been recei\ed from former officers of the As- Chapter Relations sociation. Much of this has been processed; officers need not send minutes of the Board of The Committee's report has been published in Ilirectors for the Archives file, since two com- Special Libraries (July-August 1968). In addi- plete sets of the minutes are available at Head- tion to its annual report, the Chapter Relations quarters. Committee also submitted its report, Long Range The Archives Committee again calls attention Projections for New Chapter Locations. During the midwinter Board meeting at New that "We have too many committees." It is a first Orleans the Chapter Relations Committee was in- working paper; we have raised questions and structed: "to study and present recommendations made no attempt to answer them. If the Board to the Board of possible geographic areas and of Directors, after their own study of the report, economic development of these for possible new answers affirmatively that there are too many com- Chapter establishment." mittees of the Association, then the Committee These projections are based on the Chapter on Committees can proceed.* maps showing boundaries and locations of mem- There is now a manual for all Committees bers submitted by Chapter presidents during the (SLA Committee Information) which is distrib- last three years to earlier Chapter Liaison Officers. uted to each Committee chairman at the start of The locations of these potential new Chapters the year. We suggest that the Executive Director were determined to a large extent by the numeri- include a time table of deadline dates for re- cal clusters of members within a given Chapter ports to be presented to the Board for the entire in a particular geographic area. Eventually these year at the same time that he sends the manual. clusters may grow into sufficient numerical (Very early in the Association year or even as strength and independence to form new Chapters. soon as the appointment is accepted, so that the There is no timetable for these projected new chairman can plan his Committee meeting during Chapters as there is no way of knowing how the Annual Conference with the complete under- fast these clusters will grow. standing of his responsibilities.) Each Standing Committee is now represented The following Chapters may be involbed if by a statement or definition which has been ap- and when new Chapter petitions are presented: proved by the Board of Directors and appears in the OfFcial Directory. Possible New Chapter The Committee on Committees now questions Parent Chapter its own value to the Association. The editorial changes, the checking for accuracy, the updating, Illinois Springfield-Urbana area Mississippi and Arkansas could alI be performed by a senior clerical as- Louisiana sistant at Headquarters. The preparation of a San Francisco Berkeley (including northern California) statement of definition for new Standing Com- Palo Alto-San Jose (includ- mittees could be completed best by the recom- ing Fresno and Monterey) mending group. We cite as an example the excellent contribution by the group now repre- South Atlantic Florida sented as the Publisher Relations Committee. Texas Dallas-Fort Worth Houston When the SLA members of the ABPC-SLA Joint Committee proposed that they could serve Toronto Western Canada (west of Winnipeg) better if they were a Standing Committee of the Association, they submitted a report which re- Upstate New York Western New York (including Buffalo, Corning flected the complete study they had made. Their and Rochester) reasoning was sound and they knew exactly what Central New York (includ- the purpose and the duties of the Committee ing Albany, Kingston, Ow- should be. The preparation of the official state- ego, Potsdam and Syracuse) ment was an extension and result of their study. The Committee on Committees suggests that if recomn~endations cannot be accompanied by such a statement, then the recommendation is not yet at the point where it can be submitted to Committee on Committees the Board for consideration. With premature recommendations, the Board considers, deliber- At the September 1967 meeting of the Board ates, and acts; the Committee recommended is of Directors recommendations concerning the fol- referred to the Committee on Committees; the re- lowing subjects were submitted and approved: search is then duplicated, a definition submitted Committee on Committees, Governmental Rela- to the Board of Directors who must consider, tions Committee, Research Committee, Resolutions deliberate, and act all over again on the same Committee, and terms of appointment of Special recommended Committee. Representatives. One function of the Committee on Committees, A separate report presented at the June 1968 which is important enough to retain and hard meeting of the Board of Directors includes rec- to place in another group, is its restraining in- ommendations concerning the follo\iring Com- fluence. We impede hasty, or even impetuous, mittees: Archives, Conference, Non-Serial Pub- action on recommendations of one person. Me lications, Public Relations, and Technical Book try to check into the background of a Committee Review Index. structure and discuss the advantages and disad- A working paper concerning the total com- vantages of the old and the new recommendation; mittee structure of the Association has been prepared by a subcommittee of two members of the Committee on Committees. It was prepared in re- * SOTF:The Board asked the Committee to continue sponse to the suggesticm made by several people its studies. then this particular Committee on Committees 1968 Conference tircularizes as many previous subject-committee chairmen or other knowledgeable Association Under the customary hazy skies and temperate members as we can identify before recommending climate for that time of year, the 59th Annual changes. The people we have asked have been Conference of the Special Libraries Association most cooperative and frequently have clarified opened on Sunday. June 2nd and adjourned Fri- issues so that we are able to make a sensible day, June 6th. The Los Angeles Statler Hilton recommendation, Sound and c;~refully considered Hotel was the Conference Headquarters. There recommendations usually survive our study. were 1,784 members and exhibitors registered at The philosophv has been to describe a Com- the meeting. mittee in terms that are clear and direct, but are In spite of an unforeseeable shortage of food on flexible enough to accommodate the personal differ- one occasion and the appalling tragedy of the as- ences in talent or methods of working of those sassination of Senator Robert F. Kennedy, the who may be members of the Committee both to- conference, thanks to the efforts of all present, day and in future years. If we cannot have clarity proceeded "on course" in a smooth and orderly and brevity both, we choose clarity. We try to fashion. give directions without imposing restrictions or, what is potentially even more dangerous, writing the Committee statement in the image of an Program {rutstandingly effective incumbent chairman. We act deliberately, and probably roo slowly The thenie of the Conference, "Special Li- t<, please some elements, but there 1s nothing braries-Partners in Research for Tomorrow's quick-and-dirty about the recommendations of the World," was implemented in three General Ses- Committee on Committees. From a study of the sions: I) keynoted by Dr. William H. Pickering, Committee's files, it is apparent that we are only director, Jet Propulsion Laboratory in Pasadena, restating a long-standing philosophy. in his address on "The Computer as Librarian"; There has been one recent request to the Com- 2) discussed in its various facets in 12 different mittee on Committees on which no action has been technical papers in three concurrent sessions on taken. It is the only carryover. This is a request Monday morning; and 3) focused on "National t~)study the composition of the Headquarters Data Banks" on the last day of the Conference. Operations Committee. Divisions and Committees contributed their share to program content during the week. Sunday included the Education Committee's discussion on future plans for continuing education, the first Conference Attendees' Reception (incorporating informal discussion on all aspects of librarian- Conference Advisory ship), and the opening reception and scholarship event at the Los Angeles Music Center. The Committee has been active since the 1967 The remaining four days saw anywhere from 9 New York Conference in revising the Conferetzce ttr 18 Division program meetings per day (includ- Manual. The final copy being presented has ing several jointly sponsored ones) plus those of gone through a n~unberof revisions, of which the several Committees (e.g., the Publisher Relations Board of Directors is aware. The final copy re- Committee's Monday afternoon panel discussion flects the changes that have been indicated by on improving communication channels) and Board directives and those suggested by Con- several meetings of special groups, such as the ference Advisory Committee members, by the New Air Force librarians and the Astronomy librarians. York Conference Committee Chairmen and other In addition, of course, the Divisions scheduled interested SLA members. many tours and special trips to various areas of Included in the Manual, as the final chapter, subject interest in the Southern California area, is the "Checklist of Requirements for SLA Con- such as (among others) the Los Angeles County ference Sites." Museum of Art, the UCLA campus, Aerospace In order to facilitate amendments and changes Corporation, and Southern California Edison to the Co?zfere?zce Manual on an annual basis, Company's Modern Living Center. as recommended by the Committee and so stated in the Nanunl, it is suggested that the format of this Manual be in loose-leaf form so that Committees changes can be made readily, and pertinent pages substituted. The Conference Chairman fortunately saw fit to appoint two Vice-Chairmen, Mrs. Doris H. Banks (assistant librarian at California State Col- lege, Fullerton) and Mr. Victor J. Michel (Au- tonetics). With the unexpected illness of our Program Chairman in mid-February, Mrs. Banks as "pinch-hitter" had a "perfect day at the bat." NOTI-: The Board approved the revised Conference Mr. Michel in addition to many small and large .ll lll~l'~l emergency assignments served also during the meeting as Liaison Officer to the Executive Staff. Chemistry: Dana L. Roth, California Institute of In addition the Conference Chairman appointed a Technology, Pasadena Business Adlisory Committee, with Mr. Me1 Documentation: Joe Ann Clifton, Litton Indus- Kavin of Kater-Crafts Bookbinders as chairman. tries, Inc., Woodland Hills He and Mr. Saul Grossman, president of Western Engineering: Duane M. Helgeson, C. F. Braun & Periodicals, produced gratis the deluxe Super Los Co., Alhambra Angeles Restaurant Guide for the Southern Cali- Geography and Map: Anne Beggin, The RAND fornia Chapter which was distributed to each Corporation, Santa Monica Conference attendee. It is hoped that when all Insurance: Frances Linke, Blue Cross of Southern contributions are received, the book will realize California, Los Angela about $2,500 for the scholarship fund, and other Metals/Materials: Margaret R. Anderson, North local expenses. Following is the list of the chair- American Rockwell Corporation, Science Cen- men of the various committees. To each of them, ter, Thousand Oaks and their unsung and unnamed "troops," a special Military Librarians: Thorkel H. Jensen, U. S. citation in the orders of the day. The Conference Naval Underwater Warfare Center, Pasadena Chairman and his committee also received uncom- Museum: Patricia E. Del Mar, Long Beach Pub- mon cooperation from the Division Chairmen. lic Library Newspaper: Carol Ann Bakeman, Economic Con- sultants, Inc., Los Angeles Conference Committee Chairnzen Nuclear Science: Fred E. Farhat, Atomics Inter- national, Canoga Park Program Chairman: Helen J. Waldron, The Petroleum: Alberta Tatum, Shell Oil Company, RAND Corporation Los Angeles Conference Treasurer: Frank R. Long, Atomics Pharmaceutical: Edwin Staggs, Riker Laboratories, International ATorthridge Business Advisor: Melvin Kavin, Kater-Crafts Picture: Frances Richardson, Twentieth-Century Bookbinders Fox, Beverly Hills Exhibits: William L. Emerson, Palos Verdes Dis- Publishing: Jack Ramsey, Glendale Public Library trict Librarian Science-Technology: Johanna Tallman, Engineering Hospitality: Patricia Powell, Marine Resources Library, University of California at Los An- ~Ibrary- geles Information: Cecily J. Surace, The RAND Cor- Social Science: Phillip Wesley, San Fernando poration Valley State College, Northridge Local Arrangements: Laura Rainey, North Amer- Transportation: A1 Maupin. Development Re- ican Rockwell, Science Center search Associates, Los Angeles Meals and Banquets: Myra Grenier, Aerojet-Gen- era1 Corporation Printing: Carol Ann Bakeman, Economic Con- Treasurer sultants, Inc. Aside from the incidental mechanics of ad- Publicity: Elizabeth S. Acker, Los Angeles County vancing deposits, setting up bank accounts, pay- Medical Association ing small bills, and safeguarding the flow of Registration: Edythe Moore, Aerospace Corpora- checks and cash during the meeting, the Treas- tion urer's most pressing responsibility comes after the Transportation and Tours: Barbara L. Wight, Los Conference has been gavelled into history. When Angeles County Library all the straggling accounts have been received and all the debits and credits are in place, a creditable Additional contributing members: Fred Farhat, and responsible performance will have been ren- chairman, Placement Committee; Hester Dale; dered by the competent incumbent. Nell Steinmetz; Elizabeth Walkey and Rocco Crachi. All committee chairmen served as the Conference Executive Committee. Exhibits The commercial and professional exhibits at the Confererzce Division Representatives Statler were opened officially at 2:00 p.m. on Sunday, June 2, and closed at 1:00 p m., Thursday, Advertising & Marketing: Hugo Scheibner, Ad- June 5, for a total of 34 hours. Including the two vertising and Marketing Research Library, Los spaces approved in the lobby there were 94 booths Angeles shared by 77 exhibitors. Due to a combination of Aerospace: Robert L. Panek, Autonetics, Division unavoidable circumstances, the "Invitation to Ex- of North American Rockwell Corporation, Ana- hibit" did not go out to prospective vendors un- heim til mid-January. The results was a somewhat hec- Biological Sciences: Ethelyn Rafish, Reiss-Davis tic scramble to close last minute contracts and to Clinic, Los Angeles include all the exhibitors names and locations in Business and Finance: Mariana K. Reith, Business the index of the official conference program. In and Economics Department, Los Angeles Public spite of a bit of confusion on Monday, the con- Library tinental breakfast (sweet rolls, coffee and free Sunkist Growers orange juice) proved to be a cations and a desire to be informed-and to most appreciated and popular featurc!. When all inform-resulted in a happy feeling of involve- of the accounts have been reconciled, it is hoped ment and job well done. a representative income for the exchequer of the Association will have been realized. Local Arrangements Local arrangements went smoothly due to a Registration large, hard-working committee, excellent hotel A well selected and extremely well trained staff facilities and cooperation, and a very good in- of Registration Committee members and volun- house audio-visual service. The committee's work teers served at the Registration Office. Thanks to fell into 5 major areas: 1) room assignment, 2) very efficient organization, attendees spent little equipment procurement, 3) signs, 4) monitoring or no time completing this very busy and vital (that is, taking head counts, distributing and col- conference function. In addition to the pre-regis- lecting evaluation cards, and checking room set-ups tration directory, two additional lists were pre- and equipment), and 5) manning the local ar- pared a.nd distributed during the meeting. rangements office. The large number of meetings scheduled made logistics a problem at times, and led us to the conclusion that scheduling of meet- Hospitdity ings must obviously be tailored to the Conference hotel's facilities. Rigid time schedules for break- The Hospitality Committee was by far the fast, morning, lunch and afternoon meetings seem largest of the Conference committees. All the impractical. It is desirable, both from the stand- Southern California Chapter members were drafted point of assigning rooms and changing set-ups to extend a warm welcome to our visitors. Thirty- between meetings, that all meetings do not break two volunteers were scheduled at the Hospitality at the same time. Also, the changing of room set- Corner during the week; and each chapter, divi- ups requires scheduling at least 30 minutes be- sion and section designated a representative. Coffee tween meetings. The monitoring subcommittee was served continuously during the Conference in kept complete attendance records, and copies of a conveniently located area where a comfortable these have been submitted to SLA Headquarters, lounge with easy chairs was provided for visiting the Evaluation Committee Chairman and the Di- and relaxation. The committee also assumed supervision representatives. visory responsibility for the continental break- fasts served on Monday and Wednesday mornings in the exhibit areas as a goodwill gesture to the Meals and Banquet exhibitors. There were 84 numbered events for the 1968 A special feature of the traditional First Con- Conference although some of these were combined ference Attendees reception included a group of for ticket purposes. Advanced registration took roundtable discussions chaired by experts in vari- care of the Open House tickets, banquet tickets ous aspects of special librarianship. This innova- and should have included a detailed breakdown tion was extremely well attended and most en- of all events and prices. thusiastically received. Special committees were set up to handle: 1) In addition the committee provided assistance banquet details; 2) systems for handling the tick- to all sc.hedul'edSLA business and social functions, ets; 3) volunteers for selling the tickets; 4) flow- as well as friendly personal services to the Asso- ers for Conference-wide affairs and important ciation officers, featured speakers and the Con- people; and 5) liaison with the hotel. ference Committee Chairmen. Particular attention The single ticket for each event worked very was accorded our foreign visitors. Gratis copying well. They were color-coded by kind of event and typing services were also available. (e.g., yellow for breakfast, green for lunch, etc.). The menus for all events were selected jointly by the hotel and the chairman of the committee; and, Information Committee apparently, were well received. The cooperation The key to the success of the Information Desk and assistance of all committee members were was good communications between the Information greatly appreciated. Committee and the other Conference committees, and persons responsible for Conference-related Printing activities. The majority of questions asked related to conference activities and required up-to-date "Population explosion" is a term that has been information. The Information Desk also collected practically demonstrated to the Printing Com- and provided information for local attractions and mittee. This year, 16 individual printing jobs entertainment, restaurants, trips to Disneyland, were seen through to completion. Both the Pre- etc. The local message center was hectic. liminary Program and the Final Program were In sutnmary, a fast, efficient team of well printed by the local committee. For the first time, informed committee workers, ideally situated geo- the Programs featured abstracts of papers and a graphically in the middle of the registration-hos- Conference Program Index appeared in the Final pitality-tickets area, with good lines of communi- Program. Other major undertakings included 8,500 Ad- the New Orleans meeting we sensed a general vance Registration Forms, 18,000 evaluation cards opinion that the program was too thin. We and 11,325 tickets for 67 separate events. Souvenir therefore recommend that we add another Gen- programs were provided to guests at the Scholar- eral Session. This would take place on Wednes- ship Event at the Music Genter and at the Ban- day afternoon and would deal with "Northern quet. Research."* This is a subject which is of wide The high level of performance of the Confer- interest to Canadians and Americans alike and to ence Committee was nowhere better demonstrated people in many fields of information work. than to the Printing Committee. The excellent We also recommend the following schedule cooperation of the Program, Meals and Banquet, for registration fees.* It is virtually unchanged and Registration Chairmen was an important fac- from last year. tor in the successful completion of many of the printing jobs. For Members Advance fee for entire Conference $15.00 Fee for entire Conference paid in Transportation and Tours Montreal $20.00 Daily fee $8.00 The Transportation and Tours Committee was responsible for 25 tours involving some 1,600 For Nonmembers people. Buses were provided for the opening re- Fee for entire Conference $25.00 ception in the Dorothy Chandler Pavilion at the Daily fee $10.00 Music Center, for some 22 Division trips, and MIRIAMH. TEES one private party at the Ambassador Hotel, plus a post-Conference tour to Disneyland. Eight committee members were assisted by thirty tour moni- * Norr: The Board approved both recommendations. tors, and the forty-five signs were so ably done by The fees will he payable either in Canadian or Ameri- the Poster Subcommittee of the Local Arrange- can funds; refunds will not be made for the exchange ments Committee. rate on fees paid in American funds.

Publicity Consultation Service The Publicity Committee obtained the cooperation of three top editorial writers on the Los The establishment of 22 new special libraries Angeles Times, among them, surprisingly, a highlights the activity of the Consultation Serv- sports editor. Each of these men wrote a major ice Committee this year. Attached are the statistics column in which special libraries and the Con- taken from the reports of the Chapter Consulta- ference were featured. Local papers published a tion Officers (CCO). The 29 Chapters reporting number of stories on the Conference, both before received 120 inquiries concerning the Consulta- and after the event; however, to our knowledge we tion Service. From these consultations 22 new did not appear in the YovL Times-world libraries have been started and 37 inquiries are events were perhaps too overpowering. Dr. Pick- still pending. eting's keynote address was the subject of sev- The Executive Director reports that Head- eral stories also. Speakers at the Conference were quarters referred to the Chapter Consultation written up in house organs published by their Officers 62 inquiries during the past year. On corporations, such as the Jet Propulsion Laboratory the professional consultation level, Headquarters and Blue Cross. The distribution of press releases received 5 inquiries during the past 12 months. was assisted by the University of Southern Cali- It is interesting to note that since the establish- fornia News Bureau. ment of the Consultation Service in 1957, the In the press room. manned by the Publicity Chapters have reported 1,359 inquiries which Committee, papers. biographies and photographs resulted in the establishment of 212 new libraries. of speakers were distributed to representatives of Nine applications for appointment as Profea- newspapers and library journals; and at least one sional Consultants were reviewed by the Com- reporter commented that the fourth estate received mittee and presented to the Board of Directors both a friendly reception and real assistance. This for ratification. was reflected in a number of reports on the Con- Three issues of the Consultation Sevr.ice h'eu's- ference in library publications, especially the New lettev were sent to each Chapter Consultation Jersey Chapter Bulletin. the Appendix to the Officer, Professional Consultant, and Chapter Lih~aryof Conpess Izjormation Bulletin, and the president. Again this year we tried to determine article in Lib~atyJournal. the value of the hTeu,.rletter in its present form. JOHN M. CONKOR In spite of some expressed indifference, the majority still seem to feel the publication has merit. Included in this pear's mailings were two re- 1969 Conference Committee prints, The Importaj2re of Libraviet for Business a71d Management, a paper originally presented to In January 1968 the program outline for the the Southern Minnesota Chapter of the National 1969 Conference was approved by the Board. At Office Management Association (NOMA) by James Soule (SLA Minnesota Chapter). This Division Relations paper was revised by the author especially for the Consultant's use. A copy of The Client-Comultant The Committee's report has been published in Relationship, reprinted from Management Con- Special Libraries (July-August 1968). .rultant (1967 series) accompanied the April issue of the Neumsletter. Both items were well received, and resulted in further requests for Education Committee additional copies. Plans have been made for a Consultation Serv- "Continuing Education" has again been the ice Program to be held in Los Angelcs, and open foremost concern of the Education Committee. to all who are interested. This year's program On March 15, 1968 notices were sent to all will take the form of a round-table discussion, Chapter presidents; the subject was "Continuing with subject matter being chosen from suggestions Education for Special ~ibrarianship: Where Do made by the CCO's in their annual reports to the We Go from Here?" This notice announced that Committee. on Sunday, June 2, in Los Angeles, a planning The incoming Chairman will attend the In- session would be held from 1-4 p.m. We re- coming Chapter Officers Meeting in Los Angeles quested that the Chapter members be sounded to speak to the group on the importance of the out and that a representative be designated to Chapter's role in making the Consultation Serv- come to the meeting and speak for each Chapter ice a success. As in past years, copies of Introduc- on certain suggested aspects of Continuing Edu- ing the Consultation Service, a concise summary of cation. As of May 1 the early response was very the history and meaning of SLA's Consultation gratifying, and much enthusiasm was indicated Service, will be distributed at this meeting. relative to this planning session.* Again this year, each CCO was individually A most important conference is scheduled for contacted and encouraged to present a complete June 11-22, 1968 in Washington, D. C. This is summary of his Chapter's consultation activity. an institute conducted under a grant from the Each reply has been analyzed, and where the CCO United States Office of Education, Title 11-B. The has presented a problem, or asked for specific institute has been organized at the Catholic help, aery effort will be made to help him find University of America, due to the excellent and a solution to his problems. dedicated work of the Rev. James J. Kortendidc, Early in April a memo was sent to each in- S.S. who is head of the Department of Library coming Chapter president urging him to con- Science, and whom we are most fortunate to sider carefully the appointment of his Chapter's have as a member of the Education Committee. Consultation Officer. The importance of this, Rather than include a detailed description of the office. and the need for competence in the person institute in this report, a full account will be appointed continues to be stressed. included in the 1968-69 annual report. Recognizing the fact that additional experience The chairman wishes to thank all Committee is gained over the years, and that a person can be- members and especially Dr. Zachert and Father come proficient in subjects other than those in- Kortendick for the fine way in which they have dicated at the time of application, the May is- advanced the objectives of the Education Com- sue of the ATeu,sleiter contained a form to be mittee. used for updating the Professional Consultant's record on file at Headquarters. MARGARETN. SLOANE One of the prime goals of the Committee, the revision of the Con~ultatiunSevtire Manual, has not been completed. However, it is our in- +NOTE:The Board in a later action approved the tention to assist the incoming Chairman by com- concept of Pre-Conference Seminars on Continuing Education; the Education Committee will prepare pleting this project within the next few weeks, recommendations that may make such seminars self- enabling him to have the Manual ready for Board supporting. ~~pprovalat its September 1968 meeting.

Finance Committee NOTE: Biennially each SLA Professional Consultant receives a form for the purpose of updating his profile During 1967-68, the Finance Committee met and record of consultation activity on file at Head- often-a total of ten meetings plus Board sessions quarters. Very few of the consulk~nts have ever during a nine month period. The year began with bothered to return the forms. The Board approved several meetings in September wherein, with Dr. the Rerommendatlun: That the Professional Consult- Frank McKenna, the 1967-68 SLA budget was ants be required to return the updating form to Head- prepared for presentation at the September Board quarters trr be removed from the roster of consultants. meeting in New York. Between September and The Board also approved ihe Recommendation: That January, the Committee considered a multitude of the professional level of the Consultation Service be upgraded by requiring each applicant to submit to a topics, but greatest concern centered around the personal interview by the Commi'ttee as a whole 1967-68 budget of the Translations Center, the whenever possible, or by an individual Committee grant for which had not yet been approved by the member, or by a designee of the Committee Chairman. National Science Foundation. Just as it appeared that the Association would have to spend $30,000 approved at its September meeting: of its own funds to support the Center, the grant That supporting schedules for Conference in- was awarded and a crisis was averted. come and expense be presented in a separate sched- Eight of the Committee's ten meetings occurred ule of the budget, and that the net income of the during this September to January period. At the Conference appear as an item of income in the in- conclusion of the Board of Directors' meeting in come budget and financial reports. New Orleans, the Committee looked ahead to the Financial Records. The Finance Committee noti- Annual Conference in June and saw what appeared fied the Board at its January 1968 meeting that to be a clear road ahead. It seemed to us that we they should take note that, as of January 1968, all could now get back to the business of running li- of the Association's financial records, except can- braries that surely had been neglected during the celled checks, do not exist for the past six years previous months. But such was not to be the case. and the current year. Up to that point, all financial It was as if the Committee's agenda was being reg- records appear to have been placed on a retention ulated by someone who threw two obstacles before schedule similar to SLA's Interim File-four years it for every one that the Committee cleared away. plus the current year. Needless to say, the system The Committee spent the period from January is now changed and, in two years, all of the legally through May 1968 considering a multitude of top- required financial documentation will be available. ics: the need for a dues increase and the prepara- Information Science Literature Display. The tion of an article for Special Libraries on that Committee spent considerable time examining the subject; approval of the 1968-69 budget and grant budget for the proposed Phase I1 of the Informa- request for the SLA Translations Center; approval tion Science Literature Display. This display was of a budget and grant request for an exchange of a project of the New York Chapter's Documenta- Japanese and American special librarians; as well tion Group. However, just as the budget was in as many other matters, the highlights of which the final stages of approval, Phase 11 of the follow below: project was discontinued. Addre~~ingService. The Finance Committee sup- Life Membership Fund. At the January 1968 ported the Headquarters Operations Committee's Board meeting, the Finance Committee recom- suggestion and subsequent recommendation that, in mended that the Life Membership Fund be dis- solved and all monies from life memberships be view of the new Internal Revenue Service ruling that such earnings are taxable, the Addressing placed into the General Fund. The future funding of the John Cotton Dana Lectures, which was sup- Service be discontinued. At the Board's meeting in ported by this fund, will henceforth become a January 1968, this recommendation was approved. standard budgeted item of the Recruitment Com- Conference Finances. At the recommendation of mittee's annual budget requests. the Finance Committee in September 1967, the Board declared that a unified financial statement Patron and Sponsor Program. The Finance Com- mittee, concerned over what appeared to be a de- for each Conference be prepared by Headquarters' lay in implementing SLA's Patron and Sponsor staff to incorporate the income and expenses of both the Conference Committee and Association Program, wrote to President Usher on April 16, 1968 expressing this concern. What particularly Headquarters staff and that appropriate line items disturbed the Committee was that the category of be developed to identify all major Conference re- Sustaining Membership will be discontinued as of ceipts and expenditures, effective with the 1968 December 3 1, 1968-a category which represents Los Angeles Conference. To this end, letters were approximately $18,000 in income in the present sent to the National Microfilm Association, the fiscal year. We feel it unfortunate that one mem- American Library Association and the American Documentation Institute requesting explanations bership category should be discontinued without preparing to make up this loss of income from an- and samples of documents regarding their conven- other category that has been appro\-ed but is await- tion budgeting; the Committee collected several ing implementation. periodical articles on the subject; the Committee for The chair- received the revised edition of the Conference Pricing Policy SLA Monog~aphs. man of the Finance Committee met with the chair- Mazual in order to coordinate its suggestions with man of the Publications Program Committee in newly adopted recommendations and procedures; order to explore various methods used to determine and the topic was discussed twice at Finance Com- the costs of monographic publications, if in fact, a mittee meetings during the year. Apart from these formula can be determined at all. At the conclu- efforts, nothing else was done. Events overtook us, sion of the meeting, it was agreed that the Pub- February came and went and the Los Angeles lications Program Committee would continue to Conference Committee was off and running, with- study the problem with the intention of preparing out any guidelines from the Finance Committee. recommendations for the Board in June 1968 (rec- We realized that our efforts could not benefit this year's Conference so, turning to matters that re- ommendations that would have prior approval of ¶uired immediate attention, we decided to leave the Finance Committee). the problem (and our efforts so far) with next Translatiom Activities. At the January 1968 year's Finance Committee. Board meeting, the Finance Committee recom- With regard to Conference finances, it should mended that SLA find another organization to take be noted that the Finance Committee made the fol- over the operation of the Translations Center and lowing recommendation to the Board and it was its related index and publication program. This recommendation was precipitated by a long delay lished in 1967). Duplicate copies of these refer- in securing the 1967-68 grant from the National ences would be provided upon request of exhibit Science Foundation to coler the operating costs of \isitors. On June 19, 1967 SLA receix-ed a grant the Center by SLA's contractor, John Crerar Li- of $15,900 from the National Science Foundation brary. In fact, it was not until the last day of the for this project. January Board meeting that it was learned that the Japanese Exchafzge P~ojiram.Copies of a draft grant had been approved retroactively to October of a proposal for a grant to be presented the Na- 1, 196'. Until then, there was a possibility that tional Science Foundation for exchange visits of SLA Reserve funds would be needed for the Cen- Japanese and American special librarians were sent ter through February 1968-the last month of re- on April 26, 1968 to the SLA Executix-e Director. sponslbility under emergency use of the 60-day The Executive Director and the Finance Commit- cancellation clause in SLA's contract, invoked on tee will assist in preparing this request for NSF December 29, 1967. The estimated cost to SLA support.* would have been approximately $30,000. Future of the Committee. The Foundation Grants The Finance Committee's recommendation in Committee wishes to present to the Board of Di- Januaq to ha\-e the Translations Center operated rectors a recommendation for the discontinuance by another organization was defeated by the Board, or redefinition of the Committee. Its present defi- and a counter- notion setting up a Special Study nition is: "The Foundation Grants Committee Committee of the Board was adopted. In an April shall be a standing committee of not less than 24 meeting at SLA Headquarters, the Finance three or more than five members appointed for Ctrmmittee reliewed a draft of the grant renewal overlapping terms of two years. Its duties shall be requests for 1968-69 and approved the budget to evaluate and make recommendations to the with sex era1 recommencled changes. Board of Directors on proposed projects; to seek Othe~Covzmirtee Actiom. The Finance Com- financial support from appropriate sources for proj- mittee presented the following recommendations to ects approved by the Board." the Board at the September 1967 Board meeting; Problem. The Foundation Grants Commit- all were approved. tee does not initiate projects, but depends on individual members or groups in SLA to make the pro- I) That the Board direct the Execut~veDirector posals. Without proposals there is no Committee to re\-iew the details of SLA's Retirement and In- action. Individuals and groups have bypassed the surance Programs. Foundation Grants Committee when proposing 2) That the Board direct the Publications Pro- projects. Without having an opportunity to evalu- gram Committee to draft a policy statement clarify- ate the proposal the Committee may later learn ing the Associati~m'sintention of initiating or con- that the proposal was sent to the office of the Ex- tinuing periodicals where there is a competitive ecutive Director. SLA units or individuals directly market. involved in the proposal have also approached the 3) That the Board reconsider its action to in- source of funds without consulting the Executive crease fees for extra Chapters and Divisions and Director or the Foundation Grants Committee. The to maintain the present $4 fee. Executiw Director has also handled completely the 4) That each scholarship be paid in one lump proposals, including the funding request and ensu- sum at the time of th,e award. ing action. Information on these activities seldom 5) That for the sake of clarity, the name of the gets to the Committee. This is not a complaint, but Publications Fund be changed to Non-Serial Pub- an indication of a trend of action which shows: lications Fund. 1) Basically, the Foundation Grants Committee The Committee recommends to the Board that does not function as it was originally instituted. Price Waterhouse be approved ns auditors for fiscal 2) That there is no requirement for a Founda- year 1967/68.'" tion Grants Committee. TEDSLATE Solution. It is recommended that the Board of Directors consider: ' NOTL:The Board approved the recommendation I) Dissolution of the Committee. Special Li- braries Association is made up of Committees and Foundation Grants Divisions of varying subject interests or functions which have the facility to evaluate any kind of The status of the Committee's projects is: In- project suggestion or proposal; write formal pro- formatiou Scier2ce. Litemtuye Dirplay. A request for posals ; obtain Board of Directors approval ; assist a grant of $15,924 was made to the National Sci- the Executive Director in obtaining the support ence Foundation on April 13, 1967 to provide for funds; and monitor the projects. For example, the .i project. "Current Literature Display on Infor- current proposal for exchange visits of American ination Science Technology to be exhibited at the and Japanese special librarians may be handled by Annual Convention of the American Documenta- tion Institute, New York, 1967, and other future events." The display would be based on literature 4: Now: The Board approved the submission of a references cited in the Amual Rez,iew of Injoyma- grant request for an exchange of Japanese and Ameri- riou Scitwce azd techno lo^^ . \ .2 (for 1966 ; puh- can special librarians. the International Relations Committee. Last year's Rez'ired Ernplo~err Ma~~unl.The Committee pre- grant for funds for a documentation display at the pared a revision of the Emplo),err Ma?zual which annual meeting of the American Society for Infor- was adopted by the Board in January 1968. The mation Science (ADI) could have been monitored revision included updating of material to coincide by the Documentation Division.+ with revised Association policies and to amend per- 2) Redefine the mission of the Committee to sonnel practices so as to be in line xvith other of- increase its effectiveness. fices in the New York area. JOHN L. COOK Rez'ised Pay Platz. The Committee's revisions of the Pay Plan for Association emplc~yees was adopted by the Board in September 1967. Further iNOTE: The Board accepted the Committee's recom- periodic revisions must be considered regularly to mendation that the Committee he discontinued. be sure that salary ranges and salaries are updated appropriately. Headquartrr.r Sj.rtrn2.r Stud?,. As a result of the Governmental Relations Price Waterhouse Systems Study. the Committee recommended that unit record equipment be in- To fulfill the duties of the Committee as it is stalled. A lease was signed by the President in now defined in the Oficial Directory leads to the March for the rental of IBM punched card equip- following suggestmns: ment from MAI. Delivery is scheduled for July and August. PW, MA1 and the Executive Director I) A member located in Washington, D. C. is and his staff are now working together on the obviously best situated to maintain current aware- plans for the conversion of the membership and ness of activities in the federal government. It may subscription records from the existing Addresso- even be desirable that the entire Committee be graph operation. The new system should be oper- composed of members in the Washington area. ational no later than September 30. 2) SLA probably cannot afford the equivalent Furniture aizd Equipment. The contributions for of ALA's Washington office, but there is much to new furniture and equipment have been used for: be said for someone to do the job of a watchdog- electric adding machines, electric typewriters (with reporter on a full-time basis. The clearinghouse carbon ribbons-for future use in offset reproduc- concept that is part of the Committee's present tion), parcel post scale, electric letter slitter; and responsibility is not readily accomplished on a part- desks, tables and chairs for the reception area, for time basis. It would be well if SLA could afford three secretaries. for the Executive Directnr and to provide a staff person to do much, if not all, of the three Managers, and for the archives clerk. the work now assigned to this Committee. The HOC concurs with the recommendation of the Committee's assignment warrants a place on the Executive Director that four major pieces of equip- Headquarters staff. ment are still needed and that payment sh~~uldbe JAMES L. OLSEN,JR. made from the Equipment Reseme Fund. These items are: collator. offset duplicator. Magnamailer and folder & inserter. The Magnamailer is required to attach labels to envelopes as a result of changes Government Znf ormation Services brought about by the punched card system. The collator and the folder will replace the slow man- No report received ual processes for large bulk mailings. Offset is to replace the existing mimeograph machine which must be replaced; offset will result in better quality copies. Because these purchases will almost de- Headquarters Operations Committee plete the Equipment Reserve Fund. additional money must be appropriated in the 1968/1969 New Headquarters Locatiotz. During the sum- Budget to replenish this fund. Reronzmr~zdatiotz. mer of 1967 the Committee considered a number That the Board instruct the Finance Committee to of possible locations for the Association's new of- budget for the transfer of at least 52,000 from the fices. HOC then recommended to the Executive General Fund to the Equipment Fund in 1968/ Committee of the Board that the 10-year lease for 1969.* the eighth floor of 235 Park Avenue South be Four desks in the Accounting Department should signed by the President, as well as contracts for be replaced when money is available (approxi- moving (Franklin Fireproof Warehouses) and for mately $1,000 total)-not because the existing work by architects/designers (Shepherd-Martin As- sociates). During the summer individual members desks are too old. but because they are too small trf the Committee assisted with the various stages and narrow to be efficiently functional xvork sta- of preparation for the move itself. In September tions. Other equipment replacement should be the mo\-e took place. Now after eight months of considered in the future as soon as money is avail- occupancy it is clear that the new location is ap- able and when it is possible for staff to absorb such propriate for the Association's requirements; and items. that staff members appreciate the new physical Asroriatiot~ Traz,et Polirj. Although it is not facilities. likely that future HOC's will require as many meetings during the year as wr have, we feel that down, due no doubt in large part to hudget cuts HOC should meet at Headquarters more frequently in the State Department and in other exchange than thc two meetings per year of past years. To programs. be sure that the chairman of the Committee (the The Jointly Sponsored Committee for Foreign Past-President) is able to attend, we recommend Librarians (on which the Chairman represents an addition to the Association's Travel Policy. SLA) is considering a plan whereby foreign li- Recomnirndation, That the Association Travel Pol- brarians could apply for positions in American li- icy be amended by addition of the following state- braries provided that the applicants arrange for ment: ". . . and the Past-President (to attend up their own transportation to and from the U.S. to three meetings per year of the Headquarters Operations Committee) ."" Committee "Liaison" with Headquar/ers. One of the members of HOC (Mrs. Margaret Fuller) was Nominating requested by the President to consider the existing usage of "Headquarters Liaison" in the definitions Nominees presented by the 1967-1968 Nominat- of Committees and in the listing of Committee ing Committee appeared on the ballots mailed to members. HOC does not question the need for ap- the members in the spring of 1968. propriate "contacts" between Committees and cer- The 1968-1969 Nominating Committee has retain defined members of Headquarters staff. HOC quested suggestions from the membership-at-large does question the possible misinterpretation of the for nominees for the ballot to be submitted in the word "liaison." Recommendation. (a) That "Head- spring of 1969. quarters Liaison" be replaced with "Headquarters W. ROY HOLLEMAN Contact"; (b) That in the Official Directory, the "Headquarters Contact" (when there is one) be listed only as part of the Committee definition; (c) Membership That the "Headquarters Contacts" be retvaluated by the Executive Director and his staff to avoid in- No report received; see the report of the Spe- appropriate "contacts."" cial Committee on Membership Requirements. Administfation of Scholavshi[~sat Headquarters. In \iew of the time required to process scholarship applications at headquarters, HOC feels that costs Non-Serial Publications of administration of the scholarship program are out of proportion to the amounts of rhe scholar- Actions on proposed publications during 1967-68 ship awards. In addition, the bulk of the scholar- were as follows: ship processing must be done at the same time as the renewals of membership. I3ecause both activi- Projects carried over from previous year 9 ties are functions of the Membership Department. Of these, dropped by author 1 there exists a real time conflict. To process 100 Published elsewhere 1 scholarship applications during the past winter and - spring, plus 10-12 loan applications, it is estimated Still active but incomplete 7 that more than 40v0 of the time of the Manager, Membership Department and her secretary were Proposals received during 1967-68 7 required. Recommendation. That the Board in- Of these, rejected by NSP Committee 1 struct the Scholarship and Loan Committee to Withdrawn by author 1 propose a different method for the administration - of SLA Scholarships."' Approved and recommended to Board 5 FRANKE. MCKENNA Additional manuscripts submitted informally and rejected by NSP Committee 3 " NOTE:The Board approved the four recon~mendation~. Thus, all items submitted during 1967-68 were acted upon and either rejected (and removed from International Relations active status) or approved and moved on toward publication. Seven of the nine projects held over There have been very few foreign librarians vis- from previous years are still on the books. The iting or working in the U.S. this year, at least as authors of all these projects were contacted and compared to other years. None are known to be replied that work is proceeding on all of them. At planning to attend the 1968 SLA Conference. least three will probably result in publications dur- However, a number of foreign librarians have ing 1968-69. written to the Committee during the year asking One of the publications submitted and approved about available positions and library school schol- this year will be published before the 1968 SLA arships in the U.S. but none of these persons are Conference (Guide to Scientific and Technical known to have made firm arrangements. Journals in Translation). A carryover from previ- Other international relations activities with ous years, Selected Materials ir~Classification, is which the Committee is connected ha\-e slowed also in production and will issue about July 15. The work of the NSP Committee was hampered It was decided to issue a single mc~nthlyplace- this pear by the resignation of the editor at Head- ment list instead of two which were previously di- quarters. It is hoped that a replacement is found vided by salary ranges. A salary of $7,000 will be soon and that improved communication between the lowest figure at which a professional job will the Manager of the Publications Department and be listed. To gain some feedback about use of the the NSP Committee can be established. In answer Placement Senice, a form will be added to the ~IIquestions from the Committee on Committees bottom of each placement list in hopes that suc- the chairman recommended that members be ap- cessful users will fill it out and return it to Head- pointed to the NSP Committee for a term of two quarters. years and that the chairman be appointed rather Board approval has been given to al111w the than an automatic succession. United States Employment Service to run the Con- The most serious question facing the Commit- ference Placement Service. Due. ho\vever, to their tee is the present pricing policy which tends to own financial limitations, USES xvill be unable to price new publications out of the market. This gite us support in 1768. The Los Angeles Confer- policy is now under review by the Association and ence Placement Service will continue the practice the NSP Committee urges an early completion. started in 1967 where rPsumes of job hunters will be available for employers to scan. Members registered with the Placement Service and receiving the monthly list of job openings will Personnel be remoled from the file each year unless they update their r6sum6. The present personnel record card is undergoing revision which may see it The focus of work this year has been on prepa- emerge in a resum6 format. ration for a 1969 salary survey.* The procedures The remainder of this report contains some spe- and methods developed for the 1967 survey have cific questions for the future as well as some rec- been reviewed and an outline with suggestions for ommendations that the Cmnmittet sh~iuldconsider 1969 has been prepared for the use of the Execu- if significant progress is to be made. tive Director. The questionnaire, the report, and We are now at a place in time where some hard comments from members on the 1967 survey have facts should be determined and a Iimg term place- been analyzed and detailed plans for sitnplifica- ment policy established. First of all, does the As- tions and improvements in the continuing basic sociation need an Association-wide Placement survey are being formulated. The objectives are to Senice or can members be better send by the maintain intersurvey comparability and continuity Chapters? A plaguing criticism of the present op- of the basic information, and to make the report eration is that the service seem to operate pri- shorter. Selection of the special topic and formu- marily for New York area members. If this is lation of the questions to cover it will be com- true, what can be done about it? pleted this summer. Publication of the report Another consideration is the one of costs. How ~vouldbe scheduled for the April 1969 issue of much does it cost the Association to handle one Special Libra~jes;a separate reprint will be made placement? The cost of running a good Placement available if distribution of the 1967 reprint seems Service may be a limiting factor as far as SLA is to justify it. Cost estimates have been provided to concerned; but we have no business running this the Finance Commmittee with the request that a kind of service unless it is a superior one. regular budget item be established to transfer half Should users be charged for use of the Place- the cost of the biennial sur\-ey to the Salary Sur- ment Service? The Committee has recommended \ey Fund each year. that employers be charged for using the senice A summary of our Salary Sun-ey was prepared and that rPsum6s of members be made available for the 1968 Boutke~Amzcal, at the request of the on a subscription basis. The idea is more compli- editors. cated and in~olwdthan at first glance ancl w111 re- SHIRLEYF. HARPER quire a thorough study of user eligibility as well as approval from federal and municipal depart- *NOTE:Because of the cost ($9,400) of the 1967 ments of taxation and licensing before it can be salary survey, the Board asked the Committee that implemented. The extent of interference with plans for the next survey be for 1969.1970 rather Chapter placement efforts will also ha\e to be than 1968-1969. studieci. Other professional societies are now of- fermg similar services. What about the placements that are handled Placement Policy through Chapters i Would these have been significantly different if members and employers had The Placement Policy Committee made some de- more information about jobs and candidates from cisions but raised many more questions this year. other areas? The present liaison between Head- Several recommendations were approved by the quarters and Chapters is poor because there is no Board of Directors while others were returned to unified operating scherne. The yearly expiration of Committee for further action. Several decisions Chapter employment oficers results in the loss of were made about the Placement Service by the whatever continuity there may be. Perhaps two or Committee and the Executive Director. three year terms would be more satisfactory. Finance Division's Committee on Standards for Collegiate Schools of Business Libraries. This is I) A study should be made of the Placement the first example of cooperation between the Pro- Service effectiveness showing number of place- fessional Standards Committee and the "standards" ments per year and at what cost to the Association. project of a Division. In addition. show the geographic regions from The crucial need for continuous compilations of which the placements were made. statistical and other factual data in order to de- 2) A study should be made of other organiza- velop standards of performance in the several tions that presently offer placement services. Per- fields, and to continue the compilation of ~rofiles haps we can profit from groundwork already per- c~fspecial libraries, remains. formed by others. The Committee will continue to cooperate with 3) Suggest a plan that would help Chapter the Statistics Committee, Division chairmen, and employment officers achieve a working liaison be- Committees concerned with membership, to foster tween Headquarters and Chapter employment our mutual interest in promoting professional t hairmen. standards. For next year's conference the Commit- RALPHE. SWINBURNE tee hopes to have concrete recommendations for revising and/or implementing the present standards. Planning

The Committee has addressed itself to a consideration of the organizational structure of SLA, as directed by the Board in January 1968. This Public Relations study arises from questions asked by the CLO and DL0 in May 1967: The Committee's chief concern during the year was the development of a plan for a campaign to I) Dws the present organizational structure of attract Patrons and Sponsors for the Association. SLA clearly delineate lines and levels of author- By year end, the Board of Directors agreed to pro- ity? vide funds for the conduct of a campaign by an 2) Does the present organizational structure of outside firm or consultant, subject to the develop- SLA define the interlocking relationships between ment of further cost information by the Committee the Association and its Chapters and Divisions? and approval by the Executive Committee of the 3) In what form is this information available? Board.* The Committee also recommended that faculty A detailed outline for the study of organiza- members of accredited library schools who were tional structure um submitted to the Board. The not members of the Association be invited to at- Hoard recommended that the Committee first de- tend the Annual Conference with their registra- \ elop specific recommendations regarding the Com- tion fees waixed. It was the Committee's view that mittee's proposals for "form" units within SLA; this might be the beginning of a campaign to in- and that such recommendations be presented to the crease the involvement of faculty members in the Ad\isoq Council for discussion. activities of the Association, and that through a halo effect they would make the Association more visible and attractive to neophyte librarians. For various reasons the recommendation was with- Professional Standards drawn by the Committee at the end of the year. A major part of the program of the activities The Committee this year has been concerned pri- c~f the Special Libraries Association resides in the marily with a studp of individual membership re- Chapters and the Groups in metropolitan regions. quirements. The chairman sought expressions of Planning for consistency and quality in public rela- opinion from Cumnittee members on the possible tions and supervision of the public relations pro- need for modification in the present Bylaws relat- grams of the Chapters is essential for the creation ing to the several classes of membership, and pre- of a broadly based public image and the realization pared a position paper for the midwinter meeting of a public role for the Association. Public rela- in New Orleans. As a member of the Special Com- tions at the local level and at the Association-wide mittee on Membership Requirements, the chairman level must be mutually reinforcing, and requires has represented the Professional Standards Com- coordination. Good public relations are created mittee who have been kept informed concerning only through aggressive, inventive, innovative, ac- her activities and the proposals for changes. tive and constant effort. Special talents. skills and The chairman's letter last summer to the chair- knowledges are required to sustain a high quality man of the Division Relations Committee, offering public relations program. The Committee urges to explore with Division chairmen the best means the Association to retain a professional firm at the c~fpromoting professional standards in their respective fields, was transmitted to them as part of his own letter. During the year the chairman be- * NOTI.: The Board approved the expenditure of up came an ex-officio member of the Business and to $7,500 on such a public relations campaign. earliest possible date to create and manage its pub- Some of the questions which must he faced by lic relations program. This may well be an expen- the Board are: sibe operation (up to $13,000 a year), but perhaps no more so than hiring a good public relations 1) Why has the Publications Fund been allowed specialist and clerical support for Headquarters to grow from $10,000 (in 1957) to almost $50,- staff. By retaining an outside firm the Association 000 (in 1968)? Should there not be an upper would have access to the services of a broader and limit on this fund, with the excess being siphoned stronger array of talents for its money than would off to support other Association activities? Should otherwise be the case. not some of the earnings (albeit comparatively It is anticipated that the membership of the As- minor) on monograph publishing be applied to sociation and the probability that the Association's other Association costs? contributions to society would increase as a result 2) Why are fulfillment (advertising, handling, of this action. etc.) costs mixed with editorial and production The 1967-68 Committee recommends to its suc- costs for charging against the Nonserials Publica- cessors that they concentrate on methods for dif- tions Fund? fusing among the Chapters the public relations 3) Why does the pricing formula seem so rigid techniques of the Oklahoma Chapter. Whatever and yet have no real basis for the factors actually that Chapter does, its approach to various sectors used ? of the public produces a vital program of local ac- 4) Why is there no real Publications Program for tivities. The Chapter has gained sufficient mem- monographs based on either a fiscal or calendar bers to have won the Membership Gavel Award in year, designed and approved in advance of the program-year? two successive years. 5) Why is there not a tighter inventory control In the coming year the Committee will be on monographs? working with the Association's representative to 6) Why has there been no consideration given to the American Federation of Information Process- methods of eliminating second (or more) printing Societies on a new piece of promotional ings of monographs which go out of print? For literature to be used in exchange with other professional organizations. It will also establish the example. the Association might have negati\e microfilm on hand which could be reproduced to mechanisms whereby it can meet its responsibility to assess annually the public relations activities positive prints (or hard copy) as desired nr ordered. of the Association and its Chapters.

The Committee, therefore, wishes to submit the following recommendations:

1) That the overall problem of monograph pric- Publicntions Program ing be broken down into a series of elements for further (or initial) study by various Association Prici~~P01;cy fov Morio~vuf~h~.A recognition Committees: funding by the Finance Committee, of this pricing problem was first brought to the marketing by the Non-Serial Publications Com- attention of the Board at its September 1967 meet- mittee, publishing (production) by the Associa- ing. Since that date many changes have occurred tion Editor, pricing policy (formula) by the Xon- within the Association necessitating a slower. Serial Publications Committee, and total annual more cautious approach to the solution of the Association publishing program by the Publica- problem. As each of the original questions were tions Program Committee. examined, new and even more complex and frus- 2) That the Publication Program Committee be trating problems became apparent. the coordinating body, provided that the chairman The Committee has had discussions with some of the Finance and Non-Serial Publications Com- editors. representing both commercial and non- mittees be appointed ex-officio members of the profit organizations. as well as other SLA Com- Committee. mittees (Finance and Non-Serial Publications). 3) That an evaluation of the pros and cons be Based on these dialogues this Committee has ar- made concerning the possibility of using a coni- rived at the following conclusions: mercial publishing house to handle Association monograph publications, at least as far as pro- 1) The problem is more complicated (technically duction and fulfillment are concerned. and e\en emotionally) than was anticipated or 4) That consideration be given to temporarily realized. retain a consultant, expert in the field of publish- 2) No one Association Committee can totally ing and pricing, to advise the Association (on a sol\e the problem (time not being a factor). one- or two-time basis only) what its role and 3) No members of the present Committee are goals should be in these matters. knowledgeable enough in the field of publishing 5) That if the four preceding recommendations and pricing to arrive at meaningful answers are acceptable. the Committee again report to quickly. the Board at its September 1968 meeting. 4j The lack of background data (formal and informal) available from Association Headquarters hTeu,s Bulletin Colt I~zz~estigutioti.Publication is a regrettable fact. cost bids were requested by Committee members from commercial concerns in New York, Boston, of good publishing practices which, in their and Philadelphia. The data obtained are, in actu- opinion, warrant sending letters to publishers in- .~lity,inconclusive since dummy copy would have volved, commending them for their noteurorthy to be submitted and conferences held with the actions. The first such letters will be sent later publishing house representatives. No cost or pub- this summer. lication data on the former SLA Bulletin (dis- Pevfodical Publishing Pvactice.i. Representatives continued in 1962) was available from SLA of the Committee met this winter with the ad- Headquarters files. vertising manager of a leading technical journal about which several complaints from SLA mem- Therefore, the Committee recommtwa's: bers had been received. His attitude was one of cordiality and helpfulness, and he suggested I) That the cost data collected for a separate reasonable solutions for the complaints discussed. SLA Ntws Bulletin be set aside temporarily for This was reported to the midwinter Advisory possible use later; Council meeting. 2) That the proposal of splitting the present Panel Meetirzg at Antzual Conferir~ce. This Special Librarie~ into a quarterly professional Committee is sponsoring a panel discussion (two iournal and a monthly news organ, in the broadest publishers and two librarians) at the 1968 Con- sense. be reopened for further and more conclusive ference to review problems of mutual interest. investigation by the Publications Program Com- This perhaps is the first time in a decade that pub- mittee. lishers have participated in a program with librarians at an SLA Conference. Continued meetings The reasons for the second recommendation are of this sort are hoped for. based on the following: 239 Sta)zdards. Careful attention is being paid I) Availability of new data for both editorial to the work of the 239 Committee of the I-nited and production costs; States of America Standards Institute since so 2) The possibility of a new editor; many of their standards directly affect both pub- 3) New Executive Director (with fresh view- lishers and librarians. (See also the report of the points) ; ABPC-SLA Joint Committee on this point.) The 4) A more experienced Publications Program Committee will do all it can to make sure that Committee, with its membership in closer geo- the publishers affected by these standards are graphic juxtaposition. aware of them, which is a vital first step to take ROBERTG. KRUPP before we can expect compliance.

\TOTE: The Committee was instructed to continue work on the cost data of serials and nonserials. Recruitment

Recruitment activities began with n letter to Publisher Relations Chapter Recruitment Committee members outlining a chapter-wide program. Magazine Publishers Associatiotz. A meeting of Puogram. The thirty-five chapters were to be representatives of this Committee was held with divided into five groups of seven chapters each. the Executive Vice-president (Mr. Robert Ken- Each member of this Committee (including the yon) of MPA on November 1, 1967, the goals of chairman) was assigned responsibility for the re- this Committee in relation to his association were cruitment activities of each group of seven Chap- discusseci. It was a cordial meeting. To date. ters. A monthly progress report of the recruit- however, we have not been able to schedule a ment activities was to be sent to the chairman. meeting at which representatives of member pub- The chairman was to summarize a Monthly lishing companies were present. Such a meeting Recruitment Actir,ities Report which would be will include a discussion of the new USASI sent to all Chapter Recruitment Chairmen. This Standard on Peviodicals (239.1), the problems report was to replace the Rervuitn~mt Lveu,s- of variant editions of periodicals, etc. Perhaps letter. The people with whom I consulted con- no later than the fall of 1968 such a meeting cerning this new recruitment approach thought it will be held; this is our goal. was excellent. but feared the program might be Le/kv.r to Publishers on Complaint.r. Three let- too time consuming for ~olunteers.NeTertheless, rers were written to publishers calling attention we attempted it; both the Committee and the ro marketing practices they used, or publishing chairman found that the criticism "too time con- practices. which were at variance with the SLA- suming" was justified. ABPC tecommended practices statement of 1966. Johii Colton Dam Lectuws. The seventh se- Two of the three received appropria:e response ries of John Cotton Dana Lectures (1967-68) letters. More work of this 5ort can be done. were arranged by the former Recruitment Com- rspecially if SLA members will call such matters mittee chairman, Mrs. Mary Lee Tsuffis. Ab- to our attention. stracts of sixteen lectures were published in Spe- Lette~ito Publishers on Good Practices. Com- cial Libraries (May-June 1968). mittee members have been asked to find instances A report from the fonner recruitment chairman reads as follows: "Se\eral hundred library adapter permits this cartridge to be used on the school students and faculty learned something reel-type readers. Some of the new readers ex- about the 'special' side of librarianship. The amined are more versatile thin older models audiences were receptive and interested in leam- because they may accept sel-eral microftrrms, or ing where their newly acquired theories and the simultaneous viewing of two fiche images, or techniques might be applied. The John Cotton have the ability to project images on a screen or Dana Lectures are effective educational tools as a wall. will as recruitment vehicles.'' Other requests were received for information Thi, Actjoiz Manual for Recruitmri~t has been about copying and duplicating processes. The updated. It will be distributed upon receipt of Xeros Corporation's new ~~ICROPRINTBKcorn- the names of the new Chapter Recruitment Chair- bines a microfilm Tiewer and the Xerox 914. men. This permits making dry Xerox enlargements Dilta Sheets. The data sheets are frequently re- from microfilm at low cost. quested by counsellors in schools. There are The Committee has not been able to act on its twentyfive separate titles. The Committee plans recommendations, previously accepted by the to revise, update and add to these sheets. Board, that it obtain an estimate for microfilming h'ru~ilrttrr. A survey of the hTetl,.rlrttrr shows the archibes at Headquarters. This will be done a need for replacement. Under consideration is a as soon as the Chairman is informed that the recruitment loose-leaf idea sheet. This will give sorting out of material to be retained has been Chapter chairmen suggestions for recruitment completed.*: programs. Many of these ideas may come from The Committee is interested in all activities outstanding Chapter recruitment reports. These relating to microfilm that may be carried on by sheets should be inserted in the Actio12 Mmual. Divisions. Chapters or Committees. Tt would like to be informed when such projects are Rrco~~mt~~d~itio~l r: started. The Committee would maintain a central I) A continuation and an enlargement of the source of microfilm projects or programs which abo\ e-mentioned activities. wi~uld make it possible to bring members in 2) A review and updating of current SLA re- contact with programs going on within our or- cruitmmt literature. ganization. The Committee also suggests that an 3) Annual review of the Action Mnvucil up- "112 P~o,PI.PI.~"column be added to the publication dating if necessary. Sprcial Libmrirr which would list programs in all 4) Increased intercooperation of SLA-ALA re- areas of interest to ~nformationwork. cruitment activities. This has been effecti~ein the The Cirmmittee welcomes suggestions, in- instances that I know of where this has been quiries and cimments from the members. instituted. Ji Prepare a John Cotton Dana publicati~m spiral bound to be sent to library schools and to Chapter Recruitment Chairmen. "NOTI: See dm the report of thc Archive4 Committee.

The first year of my chairmanship re\-eals an emphasis on study and planning. My second year Research I hope will reveal producti\e action implementing these plans. 111 August 1967 the Committee's functioning MARGARETE. MADDEN was deferred by the clecision of its former Chair- man. In January 1968 the Committee was reor- gani~ed.and requested by the President to proceed with the plans which had been deferred. Mrs. Pauline Atherton accepted an appointment to complete the term of Mr. Pizer, who assumed The Committee has kept current with new de- the chairmanship crf the Committee. \~elopments in reprography and answered a num- The Committee requests that the sum of $2.- ber of inquiries for infor~nation. Requests ftrr 000 be made available for the planning and pro- information included selecting the most appropri- duction of a one- or two-clay workshop course on ate niicrofcrrm for a specific application, a reader Research Methodology (on objective data for or reader-printer, designing a specific system and library evaluation), which will be presented as a cost studies on microfiche. Members of the Com- Pre-Conference program in Mirntreal in 1969. The mittee assisted with programs designed to present funds will be spent in the preparation of the current microfilm technology and applications. course syllabus and the Committee expenses in- One nr\v de\elopment with the fiche tnicro- volved in establishing this prirgram, including the form has been of interest to the Committee. This payment i>f an hirnorarium to the instructors is the reproduction of computer printout on necessary for the xarious sections of the course. microfiche. In place of the usual horizonal rows The chairman recommends that the membership of microimages there are four or five vertical should be charged a registration fee of $15 for a colun~nsof data. Another development of inter- one-day course and a slightly higher fee for a two- est is the cartridge for 35mm microfilm. An day course to cover meals and arrangements, unless the Board feels that another fee is more 1968: Eleanor B. Gibson and Anne Nicholson. suitable. It is also recommended that the program Specid Citnrion. 1968. The Committee was aware be conducted with the assistance of the Education that a special award had been given twice before. Committee, and might be offered in lieu of the The Committee selected Howard Haycr.~ft to re- past education forums.* cei\e such an award in 1968. The Committee felt The Committee will meet during the Annual that such an award was appropriate for Mr. Hay- Conference in Los Angeles and again in late craft in recognition of his support and tnc~~urage- July in Toronto. A report on the progress of the ment in many areas of special librarianship. Cwnmittce will he made to the Board at the Notification to Aururd Recipients. In line with Rochestel meeting in January 1969. the 1967 Committee decision reparding notification of the recipients, it is recommended that the Hall of Fame recipients, their nominators, and employers be notified immediately following the "NOTI.: The Board did not approve this recorn- midwinter meeting and that annuoncement be mendation: it did however approve another recom- made in the earliest possible issue of Special mendation that the Research Committee plan a study Lihrrrrir.r. The procedure to be followed with the design for ev~luation of the organization of S1.A Special Citation. 1968 is that the recipient be in- Conferences. formed immediately following the midwinter meeting but to make no other announcement until the actual time of the award which will be presented in Los Angeles at the Annual Conference. Citarioxr. In the past the President has written the citations for the awards with Headquarters The Committee met during the 59th Annual giving some assistance in biographical material. Conference in Los Angeles. One Resolution of It was suggested by this year's Committee that Recognition was referred to the Committee by the chairman of the Committee, with the assist- President Usher. ance of the Committee, write the citations for Two resolutions were presented and approwd the President. thus relieving the President of at by the membership at the Annual Business Meet- least one burden. In addition, the Committee rec- ing on June 4, 1968. Letters are in the process of cr~mmendedthat the form of the scrolls be rede- being sent to each of the persons mentioned in signed for a more appropriate representation of the resc~lutions. the intents of these awards.:" MARGARETR. ANDERSON Prohlrm Areiz. A continuing problem \vith each Committee, and this one did not ha\-e the answer Nolr:: The resolutions have been published in Specinl e~ther, is what the Association should do to Lihr-iiiie~ ( July-August 1968). recognize the member who has worked long and hard for the Association but has not participated in enough Association-level activities to merit the SLA Hall of Fame Award, e.,?., he may hale worked SLA Projessional Award and only on the Chapter letel. It is hoped that a Hall of Fame future Committee can resolve this problem.

SLA Plofessional Au'avd, 1968. The Committee considered nine nominations made In 1967- ::: No~r;:Redesigned engrossed scrolls were presented 68 for the 1968 SLA Professional Award. Due to the I968 recipients of these numds. consideratinn was given each nomination in line w~ththe criteria for a significant achie\ement in the field of librarianship which advances the stilted objectives of the Special Libraries As- Sclzolarship and Loan sociation. After serious consideration, the Cnm- mlttee concluded that none of the nomlnees met &inety-nine applications were recei\ ed for the the criteria for the SLA Professional Award for scholarships offered this year. Originally, only 1968. Thf:refore, no selections were made. five $2,000 scholarships had been approved by SLA Hall ol Fame. 1968. The Committee con- the Board, but the Committee recotnmends that sidered four ~iominationsfor the 1968 Hall of the number be increased (subject to fin.11 Board Fame Award. One of the four received four sup- approval) to seven as funds become available. p,orting letters. We also received two numina- The seven scholarship winners are announced in tlnns for persons who were not retiring for two or Special Liharies (July-August 1968). three pears. Consideration was given each nomina- Selecting the scholarship winners has always tion in the strict context of the award definition been an onerous task, but in recent years the de- for an extended and sustained period of dis- cisions hale become frustratingly difficult. The tinguished service to the Association in all spheres qualifications of the applicants are generally su- of its acti~ities. perior; financial need is clearly demonstrated in Two nominees were considered to meet the most cases; and potential for special library work definition. The Committee therefore selected as is rarely lacking. The resulting dilemma has only recipients of the SLA Hall of Fame Award for one solution-more money for more scholarships. The financial situation is. fortunately, heartening. placed in the folders. A number of follow-up This year's applicants were from thirty-one letters for missing transcripts, or budget data, late states. the District of Columbia, Canada, and or missing references, and occasionally reminders seven foreign countries. Two candidates withdrew of late Chapter interviewers are required. Letters and one application was received after the dead- of acceptance from library schools arrive and line. Seventp-nine women and twenty men ap- are filed. After the folders on each applicant are plied; the ratio of 80% women to 20% men complete or nearly so, they are forwarded to the has been constant for the last three pears. Also Committee chairman for circulation. After the constant is the high percentage (75%) of appli- winners and alternates have been selected and cants with library experience. The recruiting im- recommended (which involves preparation of short informative summaries on each person) and plications of the latter statistic are ob\ious. Twel\e approved by the Board, all applicants must be loan applications were received, five of them in- notified of their status. cluded with scholarship applications. Two have Notification of non-winners and unsuccessful been recommended to the Board for approval and loan applicants this year included the separate five are still being considered. mailing of the American Library Association bro- SLA Chapter presidents from 31 of the 36 chure. Fellou'.rhifir, Scholarships, G~ants-in-Aid, Chapters were asked to arrange interviews with Loan Funds, arid other Financial Assirtanre lor. one or more scholarship applicants. Of 82 re- Libra~yEducatiotz. Complimentary copies of 150 quested inten iews. 69 were held and reported to of these comprehensive and practical booklets. the Committee. Ten interviews could not be ar- which normally cost 506 each, were provided to ranged in spite of strong efforts by the Chapters the Committee by the ALA Office for Recruit- and the Committee. Thus, for 95% of the appli- ment. In addition. mer fifty letters, along with cants in the US. and Canada. the Committee had SLA recruitment materials and the ALA booklet, the help of the Chapters in reaching their de- were sent in response to requests for applications cisions. This is an amazing record in view of the received after the deadline. Over 500 pieces of busy schedules involved. It is apparent from the rutg going mail, not counting publicity, and nearly inter~iew reports that considerable amounts of 1.000 pieces of incc~ming mail were handled in tilne and thought were contributed. The Com- connection with the program. This burden mittee is gratified by this cooperation, not only normally falls to the Headquarters st&, mainly because the interviews are an important link in the Manager of the Membership Department. We the decision process. but because the whole- wish to thank the New York staff, particularly hearted response elidences the high priority Miss Firelli, for yoeman help in keeping the attached to the Scholarship and Loan program by wheels rolling during this rather hectic year. the membership. Grass roots in\olvement is also The Committee gratefully acknowledges con- clearly indicated by the broad base of contributions tinued support in the form of direct contribu- noted below. tions from any individuals and organizations. As With this background of general support in the list of contributions shows. over $13.000 was mind, and in \iew of the general financial and received during the period May. 1967-April, 1968. operational policy questions now being raised, the Nearly 38% of the total was from prikate or- Committee feels that it should call specific at- ganizations, including again this year a major gift tention to the administrati\e and clerical support of 94,000 from the H. \Xr. Wilson Foundation. required for the operation of this program. As is Contributions from Atlas Chemical Industries. the case with many Association programs which Inc.. Bell Telephone Laboratories. E. I. Du Pont require major Headquarters effort. but which De Nemours and Co.. IBM, and Time. Inc. focus on individuals. this support is not always totaled $900. These organitations have heavily immedi~telyvisible to the membership as a whole. and consistently supported the fund over a nurn- The magnitude of the job was particularly evident her of years. Any substantial increase in the level to the C,m~nitteethis year because we undertook of the fund will likely derive from this type to pm\ ide much of the behind-the-scenes effort of support. Member donations (including jewelry ourselves as a means of relie\ing Headquarters sales) and di\isional contributions (including during a difficult transition period. 52,284 from the Metnls/Materials Division Boat After publicity announcing the alailablity of Trip in New York in 1967) amounted to 24% SLA Scholarships (a fair-sized job itself, with each. Memorial dtrnations amounted to 9% of the mailings to all library schools, library publica- total. Chapter donations accounted for 5%. tions. mil ~arirrus other ann(;uncement points), Two donations, Sl00 fr~mthe Boston Chapter letters are recei\ed requesting application forms. in memory of Miss Abbie Gloxr. and These are acknowledged and forms are sent. In $50 from the Kewspaper Dil-iswn were received many uses the request IIILIS~ be treated as a tor, late for inclusion in the financial statement. general inquiry about special l~brarianship. As A complete list of contributrrrs for the past year complctc-ci applications are received by Hc-ad- appears in Special L~briwirr ( July-August 1968). quarters. individu,ll folders are made up; three During the past year, the Board of Directors or four requests for confidential references are ttrok the fc,ll(n\lng ;actions xshich affected the sent; and letters requesting Chapter inter\iews Ctmunitter: are prepared. Sirnulta~leously. c~~llegetranscripts (about tno per applicant) begin to arri~eand are I) Changed the \vordlng of Scholarship nncl Loan regulations and associated documents so past year, the editorial staff started to accumulate that "accredited library school" becomes "rec- information on forthcoming scientific meetings ognized library school or information science pro- for several years in advance. This added service gram" ; will be beneficial to those people who must plan 2) Directed that payments to scholarship win- their activities on a long-term basis. llers be made in one lump sum at the time of the Scief~tifirMeetitz~.r, as always, is easy to use; award; and and it is invaluable for answering telephone in- 3) Asked the Committee "to consider the entire quiries, or ready reference questions pertaining application form for possible revision." to future meetings of technical, scientific, medical, management organizations, and universities. 'I'hr Committee ~rconzmends:

1) That six $2,500 scholarships be awarded for the academic year. 1969-70.* For the past three years the number of applicants has been nearly 100, of which 10-15% have been completely suit- Special Libraries able for scholarship awards. In \iew of rapidly increasing costs of higher education the suggested The Special Libraries Committee carried out amount of the sc-holarships is reasonable. (The its assigned tasks of reviewing and evaluating fiscal year 1968 awards for master's degree work manuscripts submitted for publication. Its mem- authorized by the Higher Education Act, Title bers advised the Editor with regard to advertis- IIB, "Training in Librarianship," were for ing and editorial matter and overall SLA policy $2,200.) and procedures. Regretfully, Mr. Guy R. Bell 2) That the Board approve a change in the who was appointed Editor of Special Libravies in Committee's policy which would raise the ceil- October 1966, resigned in February 1968. Other ing on the amount which may be out on loan at changes in SLA Headquarters staff placed an un- any time from $4,500 to $6,000 and the amount usual burden on the Special Libraries Committee which may be loaned during any one year from who sought to maintain editorial quality while $2.000 to $3,000.* The presrnt ceilings were also adhering to the publishing schedules. In this established in 1963 and 1960 respectively. Loans connection. sincere thanks are due to Dr. Frank to be based "on the current rate of tuitron at the E. McKenna for stepping into the breach and sthool . . ." and this has of course, increased ap- taking on the arduous task of editing Special preciably. Lih7avie.r during the period following Mr. Bell's 3) That the Board authorize the committee, with resignation. the advice of the Executive Director and the While quality of content is quite difficult to Manager of the Membership Department, to de- measure. production figures for Special Librarie.r sign and use new scholarship and loan application can be obtained more easily. A comparison of forms, personal reference forms, and Chapter in- pages of text, the ratios of advertising to text and terview guides; and to use, on an experimental professional papers to other text for the first half basis, an e~raluationform to expedite the rating of of 1967 and 1968 reveals the following: applicants.*

The suggested revisions do not change the established and approved provisions for scholarships Jatz.-June ]a?/.-June 1967 1968 or loans. The Intent is to eliminate unnecessary - - information, elicit more meaningful answers, and Total pages 376 380 streamline the workflow of processing the applications. Advertising pages 105 117 LARRYX. BESANT Text pages 271 263 Professional papers 152 127 Other text pages 119 136 :'; NOTE:The Board authorized six $2,500 scholarships for the academic year 1969-1970. The Board did not approve an increase in the funds available for loans. Efforts have been made in the past and will Redesign of the the application forms and related need to be further intensified in the future to ac- documents was apprnved. quire quality manuscripts suitable for publication in Specid Libraries. The competitive relationship of Special Libraries with other professional Scientific Meetkgs journals and SLA Chapter and Division publications needs to be reviewed and the function of Scientific Meetin~s continues to improve in Special Libraries itself needs to be re-examined format and content. The geographical index, and defined. Whether Special Libravie~should be which was included last year, has been popular split into a quarterly journal and a monthly news- with both librarians and readers. The Editor and letter has been under study for some time by the the Scientific Meetings Committee continue to Publications Program Committee and the Board of search for ways to improve the service. During the Directors. Association policy and direction with regard to scope, content, format and editorial SLA Bylaws Article XV, Section 1 state that: policy need to be re-evaluated on the basis of "The Bylaws may be amended by a two-thirds current membership requirements and decisions ~oteof the returned mail ballots sent to the need ttr be reached at the earliest opportunity. entire voting membership." Therefore, the two

I, M, KLEMPNER amendments xoted upon were approved.

Statistics

The Committee studied the draft national plan Translations Activities for library statistics as put out by the U.S. Office of Education and the ALA Statistics Co- By the end of April 1968, the total holdings ordinating Committee and made a number of of translations in the Translations Center had reconlmendations. A draft project proposal relat- passed 132,000. The Center also has records ing to the plan has now been prepared and further showing availability from other sources of well developments are awaited. o\ er 200,000 more. STEPHENJ. KEES I:se of the collections and services of the Center has shown considerable \ariation over the years. Many factors have contributed to this \ ariation, but greater promotional efforts are Technical Book Review Index needed, both with respect to deposit of new translations, and to use of the present collections. No report received. Therefore, the Translations Actixities Commit- tee has recommended an increase in the number of meetings to which the travelling exhibits Tellers should be sent in 7968.69. One of the two exhibits has become so outworn and outdated that The mail ballots for SLA Officers and Directors it can no longer be used. It has been determined were oficially counted at SLA Headquarters on that the cost of repair and refurbishment u~ould April 9. 1968: be greater than a new exhibit. and therefore a completely new one has been designed and is 3.262 ballots receixed under construction. With some repair, the second 66 ballots in1 did exhibit can still be used, but it will probably 3.196 ballots tallied need to be replaced in the fairly near future. The Committee recently mailed a questionnaire The following candidates received a majority to approximately 1,000 users and depositors in of the votes cast for office (the President and an attempt to obtain data on the current degree Chairman of the Advisory Council having been of activity in the field of translations, on the as- previously elected) : sumption that this particular group has the greatest President. Herbert S. White interest in, and need for, an agency such as the President-Elect, Robert W. Gibson. Jr. Center. The Committee has completed a study, Chairman, Advisory Council, Mrs. Charlotte S. based on the 1966 issues of Techviral Trutt11u- Mitchell tionr (TT), of the sources and suppliers of Chairman-Elect, Advisor). Council. Helen J. Wal- translations, and now has underway 3 study of dron the subject areas of these same translations. Data Director (three year term), Rosemary R. Dem- from these three studies should ~rovideuseful arest guidelines for planning future activities. Director (three year term), Burton E. Lamkin The Clearinghouse (CFSTI) has considerably changed the character of its handling of transla- The mail ballots to amend the Association's tions, with the result that added responsibilities Bylaws were counted at SLA Headquarters on may be transferred to the Center. In effect, August 23, 1967: mainly Russian and Chinese translations by US. Government agencies are being collected by the 2,635 ballots received Clearinghouse, and the xarious agencies generat- 93 ballots invalid ing translations ha1.e been ad\pised to send all 2,542 ballots tallied others to the Center. The Clearinghouse is no longer collecting information about translations The results were as follows: available from nm-governmental sources, such Amendment to Article X, Section 2 as commercial translators and foreign translation Yes 2,374 centers, and these sources are now beginning to No 123 send information to the Center. Clearinghouse ceased publishing TT at the end of 1967 and is Amendment to Article XII, Section 3 now incorporating such translations as it does Yes 1,693 collect in US. Goz~rvnmm~Rr.rrurrh uud Drd- No 843 opncent Reporti, with no citation index being intended. 'This has led to a strenuous re-examina- scope was modified and a supplemental grant tion of the anticipated number of translations to request was forwarded to NSF in March. The be expected at the Center, of the methods of ob- modification essentially eliminated monograph and taining and processing information on non-SLA conference citations from the index and limited it and non-governmental translations (formerly to journal and patent citations. Because of their handled by means of TT). and finally of the re- greater complexity and difficulty of verification. lated effects on Traf2rlatiotis Register-Iudex. Some total cost for a given monograph or conference of the examination is still going on. However, publication is from four to six times the cost of a the Committee recommended, and the Executive giben journal or patent. The information accumu- Committee of the Board of Directors approved, lated on these documents is not lost. Records are submission of a small supplemental grant re- still at the Center to allow access through the cluest to National Science Foundation to permit inquiry service. It may be possible to publish a assumption of some part of this added responsi- supplementary volume later on containing these bility for the remaining part of fiscal 1967-68. citations, should the demand for such a tool make The Committee also recommended continuation it warranted. c~f this activity in 1968-69 and incorporated As a part of the changing scope of its activities funds in the ~roposedbudget. in the field of translations, the Clearinghouse Subscribers to TR-Z have probably, with some withdrew as the U.S. representative member to the justification. been disappointed that they have European Translations Centre. ETC subsequently not recei~edthe issues on the announced schedule. invited SLA to become the U.S. member. For a Problems arising from conversion to machine number of reasons, this Committee thought it pn)cessing, along with difficulties associated with not appropriate for SLA to become a full member the move of SLA Headquarters have led to sel-- just at this time, and recommendh! to the Board tral delays. Ho~vever,the first annual cumulation that the invitation be declined. The Board con- was mailed to 1967 subscribers in March 1968. curred at the January midwinter meeting in New In May 1968 the regular semi-monthly schedule Orleans. However, the Committee has recom- should be met. There are presently slightly over mended that SLA continue to explore matters of 750 paid subscriptions for 1968, considerably less mutual interest with ETC, and with other na- than expected when the pub1ic:ltion was first be- tional translation centers, with the possibility of ing planned. For this reason, plus the anticipated some form of membership becoming appropriate increased scope resulting from Clearinghouse in the future. Also in the field of international changes, a price increase in 1969 may be neces- relationships, conversations have been held re- sary. the amount as yet to be determined. Also cently which indicate SLA will be inlited to ~inder consideration is the sale of the annual discuss the general topic of translations of for- index scparate from the Register portion, at eign scientific literature with the Panel on In- some price less than the full subscription. The ternational Scientific Information Activities of cessation of TT should have a positive effect COSATI. This has interesting implications on the on subscriptions tn TR-I. The effect of the 1t"orld possibility of broadening governmental support Irzdsx ol Tri~nslulions, now being published by in this area. European Translations Centre, has also not been Financial support of the Center has always been known. Presumably, its greatest effect will be on a matter of prime concern. but a combinat~onof foreign subscriptions, but even this 5hould be circumstances in the very recent past caused it counterbalanced to some extent by its limitations to become most serious. While a small amount on language scope. of income has been generated by the institution Work on the L'ornpreheli.ril~e Z~zdexis progress- of the service charge (recently extended by the ing. with expected publication late this year. To Board to cover all translations copied or loaned coincide with the initiation of TR-I in 1967, last by the Center), this cannot yield more than a year appro~alwas obtained to extend the time relatively small fraction of the cost of operations. coverage from the originally proposed mid-1965 For some years, a large part of the financial sup- through [he end of 1966, but with a modification port has come from grants made by NSF, plus it1 the processing and verification of monograph contractual agreements with Clearinghouse. Along and conference citations. By the beginning of with the reduction in activities of Clearinghouse 1968. daea had been accumulated which showed with respect to translations came a cessation of that a significantly larger number of translations funds from this source. Some of the aforemen- (31.5%) existed than had been originally esti- tioned circumstances prevented NSF from award- mated. and production costs might run as much as ing the grant for fiscal 1967-68 until January 45.8% more than was available in the NSF grant. 1968, although it was made retroactive to Octo- The Committee considered three alternatives: 1) ber 1, 1967. Taking cognizance of the situation, retain the scope and seek the total necessary ad- the Board carried out certain actions to deal with, dltional funds; 2) modify the scope somewhat the emergency, including authorization for ex- and seek a lesser amount; or 3) radically re- penditures of SLA Reserve funds, should it be- duce the scope to remain wrthin the present come necessary. With receipt of the grant. the grant. The Committee recommended, and the expenditures were obviated. However, an inten- Executive Committee of the Board of Directors sive examination of the situation seemed necessary, approved. the second alternative, whereby the and President Usher appointed a Special Com- mittee of the Board to review the financial picture "Education of Self and of the Community"; of translation services, and the past, the present, Texas Chapter. "Better Library Service Through and the future of SLA's involvement in transla- Continuing Education". The winning entry (In- tions. The report of this Committee with recom- diana Chapter) was an excellent portrayal of mendations has been submitted to the Board for how all libraries in a Chapter can participate discussion at the 1968 Conference. The Transla- in a recruitment program as well as a program to tions Activities Committee expects to submit acquaint high school and college students, teachers several related recommendations for considera- and professors with special libraries and special tion at that time, particularly in view of the librarians. The entries showed great Chapter ac- fact that the Center now clearly has the potential tivity and the Chapters' members are to be com- of being established (or perhaps re-established) mended for time and effort put in the program as the single national center for translations and as well as in organizing and presenting their re- translation information in the U.S. ports and graphic illustrations. To end this report on a brighter note, it The Pittsburgh entry was disqualified from should be pointed out that two present mem- judging this year inasmuch as it was one part bers of this Committee, Mr. Himmelsbach and of a two-year project. Mrs. Boyd, have completed an independent project which should be of interest to everyone concerned with translations. Their book, A Guide to 1) Future entries include a picture of the Sciedfic a72d Technical Journa1.c in Translatio~i, visual presentation and/or a one-page description is now in press and expected from the printer in of same. If the visual presentation is lost or late May. SLA is the publisher. and the price, $4.50. in arrival due to transportation difficulties, the Committee will have some assistance for judging the visual presentation. (Note: The award is not judged on the \ isual presentation, but the visual presentation assists in obtaining a clearer H. W.Wilson Company Chapter Award picture of the mer-all objectives and results.) 2) The Committee has the privilege of giving honorable mention to second and third place en- Four Chapters presented entries: trants, and that a scroll be presented to them. Indiana Chapter. "Making Special Libraries Come Alive on a Getting-to-Know-You-Person-to- Person Basis"; Michigan Chapter, "Changing Face of Special Libraries"; Pittsburgh Chapter, NOTE:Both recommen&tions were approved

Reports of Special Committees 1967 - 1968

Advisory Committee to Elizabeth studies-to find out what interest, if any, existed Ferguson on a Book: Descriptive beyond the library school. Also attempts have Bibliographies Originated by Special been made to discover available case data as well Libraries as unpublished cases. Demand fov Cases. It was established that only No report received. a few faculty members use the case method of teaching to a significant extent, and that outside the library school this method of training is largely unknown and unused. However, the ad- Code of Ethics vances of the case study method point to the obvious fact that the method cannot be used No report received until cases are made available. Several case study supporters have also indicated the need for im- provement in quality as well as in the number Case Study of cases. It is stated that when a wider selection of better quality cases are available. the users of The Case Study Committee was formed to the method will multiply. Most respondents investigate the feasibility of having the Associa- doubted the value of a collection of cases dealing tion sponsor a collection of case studies dealing exclusively with special libraries. with special library situations. The Committee Availabilit? of Case Data. The Committee has has attempted to assess the demand for such identified a limited amount of material which might be made available to a writer. 'The Com- position is well established as the "users" and mittee believes that through the use of Associa- "publishers" reactions have been obtained. tion channels and other professional contacts it can uncover more case study potentials for the review of competent writers. The experience of the Committee thus far has shown that such material is discovered through personal contacts rather than through questionnaires or other more Special Committee on Membership formal procedures. Other Curreict TY'ovk in Ca.re Studies. Profes- Requirements sor Mildred Lomell, Graduate Library School. The Special Committee on Membership Re- Indiana University, has informed the Committee quirements was appointed by the President in that her year of work in collecting case studies order to carry out recommendations made by the will result in a three volume work to be pub- Advisory Council at its meeting of January 20, lished by Scarecrow Press in the fall of 1968. 1968. The Committee was charged by the Presi- A fourth volume is in the planning stages. The dent to act on the following recommendations and work will include material on the use of the to report at the June 1, 1968 meeting of the case method, syllabi for courses in general man- Board: agement and personnel management, and sup- pc~rtingcases. Each volume will contain cases on I) Clarify the wording of the Bylaws and re- special library situations. lated documents to facilitate understanding, appli- Professor Lowell is engaged in a continuing cation, and administration of the membership re- case cc~llection program. She has asked that the quirements. Associati~mgive her assistance by helping her to 2) Delete the adjective "active" from the word identify possible case study situations and/or by "member" as it appears in the Bylaws and re- supplying necessary data for the writing of lated documents. cases. Further, she recommends that the Associa- 3) Reduce the number of classes of personal tion not engage in a competing work until her membership (Active, Associate, Affiliate) from own publicatitrn is released and evaluated. three to one or two. 4) Lower or remove the professional and/or the overall experience requirements for the vari- I) That the Board reject any plans to collect ous classes of personal membership. and publish case studies at the present time. S) Revise or remove the provision calling for 2) That the Case Study Committee be con- employment in a special library or information tinued for an additional year with a new assign- center at the time of applicatioiz as a factor in ment: namely. to assist library school faculty by qualifying for personal membership. identifyin,< case study possibilities and by assist- 61 Simplify the provision that substitutes ex- ing in the collection of necessary data. perience for education as a qualifying factor for 3) That at the end of the next year the work personal memberships. of the Committee be evaluated to determine whether ~tsfunctions should become a continu- We feel that these proposed statements fulfill ing educar~onalactivity of the Association. the charge with the exception of the revision of the guidelines. This Committee is prepared to offer recommendations for guidelines, and for revisions of the membership application forms, subject to the action taken by the Board. The chairman of the Committee expresses her Copyright Law Reuision appreciation to the members whose efforts produced our proposal. At two meetings called by the Register of Copyrights, SLA was represented by Jack Ellm- PHOEBEF. HAYES. bergtr (Feb. 1968) and John Wadingt'm (Mar. RUTH S. LEONARD. 1968) because c~fthe illness of Chester Lewis. APHI~OD~TEMAMOULIDES, EDYTHEMOORE, Progress i5 exceedingly slow because of a change in position by the Register and the reluctance of CHARLESH. STEVENS, both "users" and "publishers" groups to alter MARTHAA. WHALEY; their posirions. The Committee is keeping abreast MARGARETL. PFI-UEGER,Chairman 11f activities of other societies and associations in this general arm. It appears to be somewhat pre- NOTI:: The Special Committee's recommendations tn~tureto rrcommend a position to SLA. Such were accepted hy the Board, and have hren published acrion shl~uid not be taken unril the Register's in Sew ~indNorei (July-August 1968). Reports of SLA Special Representatives to Other Organizations

American Association for the by Miss Delores Nemec, School of Pharmacy Li- Advancement of Science (AAAS) brary, Unixersity of Wisconsin.

SLA is an "affiliated organization" of AAAS. Projects An "afhliate" is distinguished from a "participating organization"; the latter is one whose ac- Dean Littlejohn proposed we push to comple- tivities are planned and directed in close relation- tion Haudbook for Pharvzacy Ljb~.al.iarzr. Assign- ship with those of the AAAS. It is important ments were made by Mrs. Theodora Ancirews. to note that the SLA Special Representati\e is a Outline and draft are due January 1, 1969, It is representation to Section T of the AAAS. that hoped that SLA will consider underuriting the is. the Section on Information and Communica- cost of publication. tion. The representative of an affiliated organization is also a member of the AAAS Council; therefore the representative should be a Fellow of AAAS-or eligible to be a Fellow. The Coun- For the past three years Miss Nemec has not cil is the governing and \oting body that repre- only acted as coordinator for the librarians but sents the membership of the AAAS. also has been responsible for the program. The Section T sponsored two half-day sessions at enormous effort expended resulted in greater par- the Dec. 1967 meeting: "The Role of Museums ticipation and increased enthusiasm. Her program in Modern Communications" and "The Genesis this year permitted participation by librarians in of Information Systems: Hindsight and Fore- the teachers' panel on "drug literature evaluation" sight." The second session included papers on without conflict with the librarians' program. MIT's Project MAC, the State Services Informa- tion Centers. Edunet, and the Chemical-Biologicd Coordination Center. An affiliated organization, the Society of Tech- nical Writers and Publishers, sponsored a half- I still consider this a worth\vhile and inter- day session on: "Roles in the Processing of esting group. Other than the American Chemical Scientific and Technical Publications." Society. it is the only organization where infor- The Chairman of Section T for 1968 (and mation-library staff meet with a related profes- therefore a Vice-president of AAAS) is J. C. R. sional group. My recommendation is to continue. Licklider of MIT. The Committeetnan-at-Large GERTRUDEI.. LOSIE for 1968-1971 is Phyllis V. Parkins, Biosciences Information Ser\~ces,Philadeliphia. American Book Publishers Council- Special Libraries Association (ABPC-SLA) Joint Committee

American Association of Colleges of During the past year the n.i~rk of this Joint Pharmacy: Joint Committee on Committee in 19hG on the preparation of Rrc- omme?~ded Pr~rctices !or the Ad~,erti,iu,~and Pharmacy College Libraries P1~)motio!7of Rookr came to fruition in the form:i- tion of a national committee tn study and revise Your representative attended the June 23-28, the practice so that it could become a srandarcl. 1968 seminar of pharmacy school teachers and li- It will be worked on by a subcommittee of the brarians. Oli\er M. Littlejohn, Dean, Southern 239 Committee of the USA Standards Institute School of Pharmacy, Mercer University, Atlanta, (formerly American Standards Assnciation) . The Georgia is presently chairman of the Joint Com- chairman of the USASI subcommittee is the chair- mittee represeqting AACP. Dean Littlejohn took man of this Joint Committee-so hopefully full an active and constructive interest not only in communication can be maintained between the practical aspects of librarianship but also in the two groups. broadest sense of professional standing. The out- Preliminary contact was made with the staff growth of such support and increased attendance of ABPC regardin(: our next joint meeting. It at the seminars is reflecting increased empathy was not possible to hold such a meeting this between the two professions and ultimately to- year, but during the summer agenda planning for ward more active participation in national li- a fall meeting will be carried on. ABPC staff brary associations. members are Lery interested in the prospect of After considerable discussion, a vote of 16 to our next meeting. and are quite interested in the 3 was recorded in favor of seeking section status wnrk of SLA in regard to publishers. The meeting will probably be held in September 1968. in the AACP. Dean Littlejohn appointed a committee of three to draw up the proposal chaired ELLISMOUNT American Federation for Znforntation that SLA have a voice and a bate on AFIPS Processing Societies (AFIPS) business matters. As a member society SLA's dues in AFIPS would be $250 instead of $100. It is The 1968 Spring Joint Computer Conference my opinion that this increase in dues is an im- was an overwhelming success. It exceeded previ- portant first step toward becoming a strong par- ous records in terms of registration, attendance ticipant in AFIPS. and exhibits. There were over 150 paid exhibit- SLA Booths at SJCC and FJCC. We attempted ors. Of the many new information processing to have coverage at the SLA booth at the 1968 devices on display, a significant number of new SJCC in accordance with the procedures out- source data and transmission equipment were on lined by the Board last January. Although com- display. This equipment ranged from a predomi- munications to appropriate Chapters and Divi- nance of key punching and magnetic tape dis- sions from the DL0 and CLO were timely and play devices to typewriter/telephone transmission appropriate, we did not have any names sub- equipment. A number of librarians attended the mitted for booth coverage. I believe that this conference from the surrounding area. procedure is too awkward in that too many people During the year Robert E. Durkin has con- are involved and this introduces confusion and tinued to serve on the Information Dissemination uncertainty. It is, therefore, suggested that to im- Committee and recently, Marjorie Griffin has ac- prove this communication that SLA's representative cepted appointment to the Social Implications to AFIPS communicate directly with the Chap- Committee. I feel that the participation and con- ters and Divisions in securing participation in tributions of these two individuals will take on AFIPS activities and booth coverage. hTaturallp, significant meaning in the months ahead as AFIPS the DL0 and CLO would receive a copy of these increases its involvement in information process- communications. ing and communications. Further, it is suggested that before communica- Rez'i.rion of AFIPS Consjitution and Bylaws. tions between the SLA Representative and the The Board of Directors approved in principle a Chapters and Divisions begin that the DL0 and new AFlPS constitution and bylaws. In terms of CLO alert the Chapters and Divisions that they nlembership, there shall be two membership clas- will be called upon for assistance and encourage sifications: member societies and affiliated so- them to participate. cieties. SLA Brochure. The promotional material now available from SLA headquarters is primarily a) Member societies are those constituent so- for recruitment. This material is adequate to at- cieties whose primary interest is in computers tract new members, but does not project an ap- and information processing as determined by propriate image of SLA to other professional the Board of Directors. organizations. It is intended that a folder or bro- b) Affiliated societies are those constituents chure be prepared for the purpose of communi- which, although they are not primarily con- cating SLA's mission and expertise to other pro- cerned with computers and information proc- fessional organizations. Although such material essing, do have a major interest in this field. is needed for use in AFIPS, this matetial should be useful for many other purposes. Each member society is represented on the Afiliate Societies and Pending Admissions. The Board c~f Directors and the Executive Commit- affiliated societies are: Special Libraries Associa- tee; the number of representatives is based on the tion, Association for Machine Translation and size of its membership, Affiliate societies are rep- Computational Linguistics, and the Society for In- resented on the Board of Directors, but are not formation Display (SID) . represented on the Executive Committee. The Organizations being considered for admission Board of Directors and the Executive Committee are: Data Processing Management Association conduct such business as may be presented, but (DPMA) ; American Statistical Association the Executive Committee is primarily charged (ASA) ; Pattern Recognition Society; American with running the organization and deals directly Institute of Aeronautics and Astronautics; Techni- with all controversial issues before these issues cal Subcommittee on Computers; Society for In- are brought for general discussion by the Board dustrial and Applied Mathematics (SIAM) ; of Directors. American Institute of Certified Public Account- At the April 1968 meeting, the Executive Com- ants; and the American Institute of Industrial mittee voted the American Society for Informa- Engineers, Inc., Data Processing and Information tion Sciences to member status effective with the Systems Division. atloptiun of the new constitution. This change in- Recommendations. Several recommendations creases the member societies to four. The other are presented below which I strongly urge the member societies are: Association for Computing Board of Directors .to consider and approle. Machinery (ACM) ; Institute for Electrical and Electronics Engineers, Computer Group; and I) That the SLA President submit a letter to Simulation Councils, Inc. (SCI) . the AFIPS President requesting SLA membership SLA is the third largest constituent society in be changed from affiliate to member status. AFIPS. To provide some assurance th~tAFIPS 2) That the SLA President prepare and submit programs consider SLA's needs, it seems desirable a letter to the AFIPS President indicating our interest in SLA members serving AFIPS as com- as well as SLA and the Medical Librav Associa- mittee chairmen and AFIPS officers. tion. A final draft will then be prepared, and the 3) That the SLA Board of Directors establish standards shoiild be formalized by eulp 1969, at a budget for SLA expenses in AFIPS. This money which time they will be presented for endorse- will be used for expenses incurred by our par- ment to the Boards of SLA and MLA. ticipation in AFIPS, e.g., dues, projects, booth, etc. 4) That the San Francisco Bay Region Chapter of SLA be asked to hold its December Chapter meeting in conjunction with the 1968 FJCC in San Francisco. This meeting should be designated American Library Association. as a Post-Conference Seminar sponsored by SLA. Library Technology Program (LTP) 5) That the SLA Representative be authorized Advisory Committee to spend up to $50 for a meeting room for the SLA-sponsored program at the 1968 FJCC. For nearly ten years. the Library Technology 6) That the SLA Representative to AFIPS be Program has been supported mainly by the Coun- authorized to prepare promotional material for cil on Library Resources through grants for op- distribution at AFIPS conferences. The cost of erating funds. This is in addition to specific this material (folder or brochure, bibliography, grants for testing, research or development proj- etc.) is estimated at $1,000. ects. Faced with the possible loss of operating 7) That the SLA Representati~-erequest par- funds from CLR in a few years, the LTP Ad- ticipation for AFIPS activities directly frtrm Chap- Lisory Committee met several times to plan for ter Presidents and Division Chairmen. the future of LTP. The Advisory Committee re- 8) That the SLA Representative to AFIPS be affirmed the importance of the work currently authorized to hire personnel necessary to main- performed hy LTP and its value to the library tain coverage of the SLA booth at the Joint Com- profession. Future plans and new directions will puter Conferences. It is expected that this cost have to depend on the availability of funds. should not exceed $99 per year. At the most recent meeting, the LTP Advisory Council considered the possibility of additional support from both the existing and new sources. iYo~~:The Board accepted the recommendations, re- In recent years the American Library Association ferring those for expenditures to the Finance Com- has assumed increasing financial support such as mittee for consideration during preparation of the providing free office space at its headquarters. 1968-69 budget. It is probable that ALA will consider substantially increasing its share, when operating funds are no longer available from CLR. At the same time, it is hoped that more projects could be made self-supporting. such as the Liblzrq Terht~olo,?~ American Library Association/ Repwt.r. Professional library and other organiza- Association of Hospital and tions deriving benefit from LTP work are also Znstitutional Libraries (ALAIAHZL), potential sources of funds. Joint Committee on Revision of At present, SLA's only contribution to LTP is Hospital Library Standards free exhibit space at the Annual Conference. Next year, after the dues increase. this Special Representative intends to look into the a\ ailability The Committee met three times during this of other forms of support. report pear: at the ALA Annual Meeting in DON T. HO June 1967; at the Midwinter Meeting in January 1968; and once at ALA Headquarters in May 1968. I attended the meeting in Chicago in May. Although we changed chairmen in 1968, with American Library Association Grace Lyons replacing Helen L. Price, continuity / has been preserved through the continuing mem- Reference Service Division (ALA I bership of Miss Price. At the two-day meeting RSD). Interlibrary Loan Committee in May, the Committee agreed upon a tentative draft of the "Introduction and Statement of Prin- A new Interlibrary Loan form has been de- ciples" of the new standards. In addition, each signed by the Committee and approved by ALA. Committee member agreed to work on one spe- The final responsibility for the design and imple- cific section of the standards and submit a draft to menting of the new form has been in the hands Miss Lyons by Map 10, 1968. I was assigned of the SLA Representative to the Committee. the section on administration. Upon receipt of A preliminaq revision of the Interlibrary Loan these statements, Miss Lyons will synthesize a Code has been published in Special Libraries and formal draft of the standards and submit them other journals. It is hoped that the new code can to the AHIL Board at the ALA June meeting. be assembled, approved, and released by early If the draft is acceptable, it will be circularized 1969. for criticism among interested divisions of ALA JAMESC. ANDR~WS American Library Association. Statistics Council of National Library Coordinating Committee Associations

A draft plan for national library statistics was CNLA met on February 9, 1968 instead of its presented by the U.S. Office of Education. After normal December meeting date. A special meet- discussion the plan was forwarded to the con- ing was held on March 5 as a result of a possible stituent associations for their comments. At the copyright infringement action. The second regular same time a project proposal was prrpared and meeting is scheduled for May 17, 1968. is now under consideration. On February 9, the CNLA Chairman (Luther STEPHENJ. KEES H. Evans) reviewed the history of CNLA since 1942, and suggested 26 items for action. Among them are:

I) CNLA should convert itself into a Fed- American Society for Information eration of Library Associations. 2) ALA should provide the chairman of Science (ASZS) ChTLA with the vice-chairmanship rotating among the other associations. Perhaps either possible misunderstanding or .?) Joint committees to develop adequate num- poor planning broke the pattern of program co- bers of librarians. to develop acquisitions pro- operation between Special Libraries Association grams (for example, the Farmington plan), bind- and the American Society for Information Science ing, bibliographical services, LTP, copyright, cen- during the course of their respective annual meet- sorship, statistics, computer applications, and li- ings in October 1967 (ASIS) and June 1968 brary buildings. (SLA) . 4) Each member association of CNLA should The ADI-SLA Joint Operating Group (JOG) be invited to have its president sit as an ex- tstablishtr~l in 1963 had as one of its purposes officio member of the ALA Council. joint actkity on matters of mutual ccmcern. An 5) CNLA should establish a Joint Committee exchange of program planning seemed one way on Relations with Publishers. t~rimplement suc-h a purpose, ancl ASIS (then 6) CNLA should activate its Committee on ADI) took the first step by granting an afternoon Federal Relations. to a Southern California Chapter-sponsored meeting during the 1966 AD1 Convention in Santa The CNLA Trustees were of the opinion that Monica. During this same peri~d,the SLA 1967 nothing should be done until CNLA's "Ad Hoc Con\-ention Pr~~gramCommittee \vas working Ctrmmittee on a Proposed Council of Library and \vith an AD1 group, on a jointly-sponsored gen- Informatim Services" had submitted its report. eral sessitjn at SLA's New York Convention. An invitation to a potential chairman of this Since the dissolution of the JOG, it has taken Ad Hoc Committee has not yet been answered a while to regain the momentum lost. However, Discussion dewloped criticisms that CNLA agen- wrly in her tern1 of office, President Elizabeth das were not submitted in time nor in sufficient Lrsher anpointed a SLA representative to the debail to permit action by the Executive Boards of ASIS Plmning Committee for the 1968 SLA the se\eral member associations. The conclusir~nof Conference (Dr. Robcrt M. Hayes). the discussion was a question: Someth~ngneeds Plans ~t thiq ~vritingcall for members of the to he done, but-what.' Lils Angcles Chapter of ASIS to be guests of the Reports were received from several CNLA Los Angeles SLA Conference at both the late Committees among then?: Bowker Annual, USASI e\ening ~nfonnaldiscussions scheduled by SLA's 2-33 Committee, USBE, Exhibit Managers, Hos- Docurnent,~tli~nDi~ision. These discussions in pital Libraries. Library C~reers, and Placement. p~styea~s have proved popular, and the pres- Copvight. The Librarian of the New York ence of .I p~rilly porri~ln of r~on-members with Academy of Medicine. Miss Gertrude Annan, re- s~milar interests is expected to provide added ported to CNLA that on Feb. 9 the Academy had stimulus io the discussions. receixed a letter from Williams and Wilkins These xtivities seem to demonstrate a genuine Company, asking the Academy to cease and desist interest i~nthe part of both organixtions to from photocopying without compensation. After continue their cross-fertilization of ideas in the lengthy discussion, it was agreed that CNLA many areas where interests of the two groups would not ~rfficially advise any action, but the olerlap. It is to be hoped that these eforts will consensus was to support the Academy in any result in exen str~rngrr ties in the future, and it way possible. The CNLA Secretaq was to write is strongly recommended by this Kepresentati\e a letter to the Academy's Director to assure him that the SLA Board of Directors reaffirm the de- of moral support from CNLA and financial back- sire of the Assc~c~ationto continue participation ing from ALA, Catholic Library Association and in such joint endeavors as shared program plan- Medical Library Association.* This subject was nlng. with specific details to be worked out as required by each Planning Committee. discussed further on March 5 at the Academy with members of the Academy's Trustees and its attorney present. At the March 5 meeting an attorney of HEW Council of National Library reported that NLM had just received a "cease and Associations. Joint Committee on desist" order from the U.S. Court of Claims as Library Education a result of action filed by Williams and Wilkins. The second regular meeting of the year for No report received CNLA is scheduled so late this year that it cannot be included in this written report. GEORGEH. GINADER Council of National Library FRANKE. MCKENNA Associations. Joint Committee on Library Careers * NOTE: A mail ballot of the SLA Board in February resulted in positive action and gave SLA's "moral No report received. support" (but without financial support).

Council of National Library Council of National Library Associations. Joint Committee on Associations. Committee for Visiting Placement Foreign Librarians The Committee met in Chicago on April 19, 1968 and spent the day reviewing the Commit- We regret that this Committee has been inac- tee's history, its objectives and its future. After tive for the past year. No real progress has been discussion it was agreed to recommend to CNLA made toward the establishment of a Center which was our original objective. We understand that that: CNLA is presently working on a revision of its 1) A Joint Committee on Placement be ap- policy. and rules regarding committees. There- proved for a two-year period and its continued fore, we are deferring any recommendations, or need be re-examined at the end of that time. detailed reports. 2) The Committee get two brochures written and widely distributed: one to help the employer locate the best person for his positions; one to help the employee find the most rewarding job Council of National Library available. Associations. Joint Committee on 3) The Committee urges the use of the Na- Hospital Libraries tional Registry of Librarians by all library associations for a definite trial period.

Two meetings were held in Chicago during It was felt that a five-man committee would be this report year, July 14, 1967 and February 16, the most effective number for these assignments 1968; I attended both and acted as Secretary in and the Committee has made recommendations July. to CNLA for members. The July 1967 meeting concerned itself primar- RUTH NIPLANDER ily with two topics: I) completion of the plans for the Committee's second exhibit at the Amer- ican Hospital Association convention in Chicago, Documentation Abstracts, Inc. August 1967; and 2) the revision of the Com- mittee's annually revised Basic List of Guides arzd The major aims of Dorume?~tatiou Ab.r/rarts Information Sources for Professional and Patients are to achieve an on-time publication schedule and Librarie~ Hospitals. in to increase the number of subscriptions to at least At the February 1968 meeting the Committee 1.000. decided not to sponsor an AHA exhibit in 1968 The publication is in a better position today because experienced hospital librarians to rnan than it was a year ago. Although we have had the booth are hard to come by in Atlantic City; problems meeting our publication schedule these a further decision was made that the Committee are being solved and it is planned that publica- would sponsor a booth at the AHA convention tion will be on schedule by the middle of 1968. only when the meeting is held in a major metro- The problems have been mainly due to the use of politan area. At this meeting the question of rep- a computer "cold type" process for printing and resentation and voting rights, as well as other the fact that the original printer mas not able matters covered by the Committee's Glrideivzes to perform satisfactorily using this process. We came up. have therefore temporarily switched to a "hot The Guidelines definitely need revision and a type" process with the hope that we can later three man subcommittee was appointed to prepare return to the advantages of magnetic tape by- a tentative revision to be considered at the next products for searching and indesing. meeting in July 1968. The August 1967 edition Mr. Snyder, DA's business manager until now, of the Busic List . . . was discussed. has finally succeeded in retaining the senices of Goodway, Inc. to handle subscriptions, billings, etc.; that is, the business operation that had been astronomical societies on the North American added to his functions as Treasurer of the Board. continent to get together as a group in the perti- Mr. Schoengold has been carrying out an ad- nent subsection of SLS. vertising soliciting campaign by direct mail in The official publication of SLS, INSPEL, stead- order to obtain advertisers for the pages of Docu- ily increases its number of subscribers. mentation Abstracts. A wider and more energetic cooperation on the Dr. Lipitz, DA's editor, has named an Ed- part of American library associations in IFLA is ~torialAd~isory Board for the publication. He has of the greatest importance for professional as obtained the services of the following distin- well as very obvious general reasons. It is sug- guished members: Dr. C. L. Bernier, Mr. C. P. gested that SLA increase its interest in interna- Bourne, Dr. C. A. Cuadra, Dr. Ruth M. Davis, tional activities; we should keep in mind that Mr. C. E. Kip, Mr. F. E. Mohrhardt, Mr. J. W. ALA sponsors 5 official representatives to the Murdock, Mr. R. S. Taylor. annual meetings of the IFLA Council. The present Board of Directors of Ihcumenta- KARLA. BAER tion Abstracts. Inc., elected at the annual meet- ~ngin January 1968 consists of the following members: Mr. J. Kuney and Miss J. Werdel (ASIS); Mr. C. Conrad and Dr. L. Starker Joint Committee on Union Lists of (Division of Chemical Literature. ACS); Mr. R. Serials Snyder and Mr. M. Schoengold (SLA) . No report received.

Joint Libraries Committee on Interagency Council on Library Tools Copyright for Nursing No report received. No report received. Jointly Sponsored Program for Foreign International Federation of Library Librarians .4ssociations Our report last year indicated that the State Department had cut funds drastically for this During the past year, I had once more the type of program. During 1968, not one foreign privilege of serving-together with Donald M. librarian was accepted by the State Department Wasson-as SLA Representative to IFLA. I also overseas posts as an applicant for the Jointly continued as President of the Special Libraries Sponsored Program. Our only recent grantee, Section (SLS) of IFLA, following my re-election Mr. Yoshitomi Okazaki, was appointed on a 1967 for the years 1967-1970 at the Toronto meeting grant. His year was spent at Boston College of the IFLA Council. Library and he returns to Japan in May 1768. The activities of SLS and the Toronto meeting The Committee is now considering a plan have been described in (Oct. Specid Librarie.r whereby it could continue to encourage qualified 1967). The following highlights desene men- foreign librarians to apply for short-term position. The proposed statutes for the Section were tions in U. S. libraries, with the provision that read. A series of papers begun at The Hague in they would be able to arrange their own trans- 1766 was continued. The topic of the series is the portation to and from the U.S. The Committee organization and support of special libraries will investigate availability of other funds which throughout the world, with special stress on biblio- might be tapped for this purpose. graphic activities. It is proposed to publish these papers in a volume to appear in 1970. Plans have been made to continue and complete the series at the meeting of the IFLA Council at Frank- furt (1968) and at Moscow (1967). The complete series will be the first survey of special li- Library of Congress Liaison Committee raries activities throughout the world. of Librarians The bibliographic aspect of the undertaking of SLS also is the object of a cooperative effort with This Liaison Committee did not meet in 1967- the IFLA Committee on Bibliography. It is designed to promote international solutions and 68. establish international contacts for better coordination and wider cooperation in the field of subject bibliography. National Library Week The Toronto meeting afforded the first op- yortunitp for the librarians of observatories and No report received. National Microfilm Association suggestions and comments which may be passed along to the National Microfilm Association. The National Microfilm Association has become aware of the need to assist potential users of microfilm in obtaining appropriate equipment and also in designing systems to meet defined United Nations Non-Governmental requirements. Some members of the Association Organizations Observer have indicated their interest in the library mar- ketplace and have either formed a library micro- Invitations to briefing sessions at the United films division, such as Bay Microfilms, Inc., Nations continue to be received by the Observer Palo Alto, or have assigned this area to their who has attended several, but those attended did market research group. NMA has increased the not directly concern SLA activities. number of seminars being given throughout the The Observer participated in a two-day re- country to present microfilm technology to new fresher course for NGO representatives at the and advanced users. United Nations Headquarters on April 22-23, The 17th Annual Convention of the National 1968. Included in the course mere procedures for Microfilm Association was held in Chicago, May bringing groups to the United Nations, and for 21-23. The theme was "Images in Action." The obtaining speakers from the United Nations Sec- technical sessions COT-ered systems, technology retariat. Another session covered audio-visual aids and management. Tutorial workshops covered a with procedures for obtaining them and sugges- variety of subjects including one session on li- tions as to their effective use. brary microforms. The sessions were supported Since the United Nations represents one of the by two groups of exhibits. One group included areas of legitimate interest to the Association's new products and modifications to existing equip- members, I recommend that we reaffirm our sup- ment, and the second group included a number of port of the United Nations by continuing the users exhibits. appointment of a Nongo\ernmental Organization I hale discussed microforms and equipment Observer. with representatives of the manufacturers; the VIVIAND. HEWT~T folloning are some of the items discussed:

I) Screen sire on a standard size reader-printer should be larger than 81/2 X 11 inches in size. USA Standards Institute (USASZ). The screen should be slanted for convenience in Sectional Committee on Photographic reading and to eliminate reflecting light. A gray Reproduction of Documents, PH5 screen seems to be a good choice. 2) Lenses providing two magnifications should The work of this Committee results from the be standard on all readers to permit reading text specific activities of its Subcommittees. Each of and enlarpinp figures and graphs. Additional these has met me or more times during the past lenses would be purchased separately if desired. year in addition to two meetings of the entire 3) 1mpro1-ed quality black and white dry membership of the Sectional Committee. Each prints. Subcommittee has discussed and re\iexved a nurn- 4) Standarclization of cartridges for inter- ber of drafts for re\ision of an existing standard changeability on standard reader-printers. or for a proposed new standard. Drafts approved 3) hlodifications on readers and reader-printers by the Subcommittees are then sent by letter to pennit viea,ing microfiche or aperture card ballot to the Sectional Committee for apprmal or roll film without the delays required for and for transmission to the sponsor. with a rec- change-o\er or need for an additional reader. ommendation for favorable action. 6) Improwd ~ackaging,such as cartridges. to Subcommittee PH5.1 on Microtransparencies eliminate handling of microfilm. discussed Standard Sperijiatiut/r lor Miiwjlm 7) Irnpro\ed archival storage containers. such Readerr, PHj .I - 1939 : Standn~d Rrcommerzdat>ott as metal cans in place of cardboard, as suggested joy Storage of Pwce.r.rvd Silf,er Mirrofiltn. PHI.. by D. G. Wiest in his 1967 NBS report on 1957: and Propusrd Sturrdar.d fur. 14prrrzlr.r,. Cop) blemishes. and Imdsr Cafdr. PHS.8. 8) Reduced costs for reader-printers to bring Subcommittee PH5.2 on Micro-opaques and them xvithin range of small and medium size Microfiche discussed a Proposed USA Statzdard budgets. for Microfiihr. PHS.9. Subcommittee PH5.3 on Documents Readable Major manufacturers undertake market sur- witho~~tOptical Devices has been concerned with veys and question a limited number of users. developing a test chart for legibility with respect Small manufacturers cannot afford to do this. to copying. The technoloby advances and the demand in- The Representative would be glad to receive creases, but this combination results in designs any comments and suggestions that SLA members that do not meet library users' requirements. It is may hare relating to existing, new or proposed therefore important that our members make their standards on microforms or equipment desires known. This representative welcomes USA Standards Znstitute (USASI). Several international standards have been re- Sectional Committee on Library Work, ceived by 239 in the past year for comment or Documentation and Related Publishing vote as the U.S. member body of the International Practices, 239 Standards Organization (for example. ISO/R9, Transliteration of Cyrillic Letters, and standards This has been a year of considerable activity by on Titles Leaves, on Bibliographic References, on the 19 Subcommittees of 239. A Starzdard on Indexing, and on Terminology of Documenta- P~>riodicals:Format and Avran~ement, prepared tion). by SC/10 under the Chairmanship of Anne J. There is a movement underway, recommended Richter was published in December by USASI, in the report of the Task Group for Interchange and one on Library Statirtics, which SC/7 with of Scientific Information in Machine Language Frank L. Schick as chairman produced, has been (ISTIM), a working body set up at the initiative approved by 239 and is now awaiting TJSASI ac- of Dr. Donald Hornig, Science Advisor to the ceptance. This standard was used as a model for President, by which the scope of 239 be expanded an I~ztemationalLibrary Statistici Standard which to include Information Science. At the same time was approved in principle by the International 239 uvuld be funded to operate on a far larger Standards Organization (ISO/TC-46) at its con- basis with a paid executive staff and to take on ference in Moscow and at the IFLA conference in additional projects as they appear to be useful. T~rronto;it was completed in October 1967 at a Dr. Orne, chairman of 239, spoke about the meeting in Paris. Two other US. standards are work of the Standards Committee at both the SLA being voted on by the 239 committee: the In- Conference in June 1967 and at the AD1 Meeting dexing Stmdard, revised by SC/12, John Roth- in October. man, chairman; and Book Trade, Statistics, SC/18, The annual meeting of 239 was held at the Mrs. Richter, chairman. Library of Congress on October 20, 1967; and a Three other drafts of proposed stndards are meeting is scheduled for May 16, 1968. The being circulated for comment among the sub- quarterly newsletter: News About 2-39, now committees and interested groups: Those of SC/2 reaches some 500 subscribers including publishers, on M'rchine Input Records, Henriette D. Avram, librarians, businessmen, scientists, and teachers. chairman; SC/4 on Biblographic Refrumce.r; ANNEJ. RICHTER Maurice Tauber, chairman; and SC/15 on Collal- Vice-chairman. 239 it/: Sequence for Alphafzumeric Filing, Theodore Hines, chairman. SC/6, Ab.itrari.r, John H. Gribbin, chairman, has its draft in tentative form; while SC/13, USA Standards Institute (USASZ). Lihmry L)ictionarie.i, Karl Baer, chairman, ex- Sectional Committee on pects to have its first draft completed by June 1. SW3, James L. Wood, chairman, is at work on a Standardization of Library Supplies revision of the Peuiodical Tiile Abbuez,iatiom. and Equipment, 285 The National Clearinghouse for Periodical Title Word Abbreviations is issuing a Quarterlg Sup- Again, no meeting of the Committee was called plement to its Word Abbreviation Lict and now this year. The Special Representative was asked has over 200 subscribers from 8 different to vote on a recommendation of the approval of countries. SC/5, Transliteration, Jerrold Orne, Proposed USA Standard: Standard for Permanent chairman, is at work on draft standards for trans- and Durable Library Catalog Cards. It took several literation of Cyrillic, Hebrew, Arabic and Japa- years of writing and revising to produce this nese letters. final copy, which is quite acceptable. Other subcommi~teeswhose work is in progress DON T. HO are SC/8, Proof Corrections, Bruce Young, chairman; SC/'9, Terminolog), Dr. Orne, chairman; SC/ 16, Bookbinding, Stephen Ford, t hairman ; SC:/17, Book Numbering, Robert Frase, chairman; United States Book Exchange and SC/19, Book Publishers' Advertising, Ellis Mount, chairman. No report received. A list of earlier bibliographies still in print Have Yon Hemd. . . is available on request. Address: Council of Planning Librarians, Exchange Bibliogra- phies, P.O. Box 229, Monticello, Ill. 61856. Map Collection Questionnaire

SLA's Geography and Map Division is plan- L.A. Conference Critique ning to revise its 1954 publication Map Col- lectiom in the Ufzited States arzd Canuda. A Special Summer Number of the Nezc' Jer- Up-to-date information on United States and .re)! Chapter Bztlletia presents a critique of Canadian map libraries including name, ad- SLA's Conference in Los Angeles. The dress, person in charge, telephone number, unique format of the individual reports was collection size and specializations, and inter- designed by the Chapter's Program Commit- library loan policies will be obtained from tee chairman, Mrs. Mayra Scarborough, Hoff- questionnaires sent to 1,700 university, pub- mann-LaRoche Marketing Library, Nutley, lic, and special libraries. The questionnaires N. J. will be mailed on or about October 1, 1968. A 1969 printing date is expected. For further Glossary of Library Terms information write: David K. Carrington, chairman, Directory Revision Committee, A subcommittee has been appointed by the 5470 Sanger Ave., Alexandria, Va. 22311. ALA Editorial Committee to prepare plans for revising the ALA Glos~aryof Libral;)' Terms. Comments are especially desired on: Two More Accredited I) names of glossaries now being used (including those for related fields) ; 2) classes Two graduate library schools have been ac- of terms not found in existing glossaries; credited by ALA's Committee on Accredita- and 3) general areas in which standardization tion; the total accredited schools now number of terms is needed. Contact: F. Bernice Field, 44. The new schools are: School of Library Yale University Library, New Haven, Conn. Science, College at Geneseo, State University of New York (Bohdan S. Wynar, dean) and the School of Librarianship, University of Micro Dow Jones Oregon (LeRoy C. Merritt, dean). Bell & Howell's Micro Photo Division and Dow Jones have signed a contract to offer on Health Science Library Statistics a subscription basis two separate services of microimaged information from The Wall The American Medical Association, in coop- Street !onrml, The Nutiom1 Obsewer, and eration with the Medical Library Associa- Burrods ATutio?zal Bz/sine.r.r ad Fimizciul tion's Committee on Surveys and Statistics, Weekly. One service will offer the three pub- has been awarded a grant of $68,535 by lications on 35mm roll microfilm. The second NLM to develop a program for a continuing service provides clippings from The Wnll statistical survey of health science libraries in Street J~nwalon microfiche in two cate- the U.S. Principal investigators are Susan gories: Corporate and General. Write: Micro Crawford, director, AMA Archive-Library Photo Division, Bell & Howell, 1700 Shaw Department, and Dr. Frank Schick, Univer- Ave., Cleveland 441 12. sity of Wisconsin-Milwaukee.

Broader Authority for NSF Planning Bibliographies President Johnson recently signed into law a The Council of Planning Librarians publishes bill amending the National Science Founda- Exchange Biblioglzrphies at $10 for ten con- tion Act of 1950. Important provisions in- secutive issues. The Council is a national clude: 1) adding the social sciences to those group of librarians, professional planners disciplines explicitly designated for support; and others interested in the dissemination of 2) a special mandate to foster computer tech- information about city and regional planning. nology for research and education ; 3) broadening its authority in international scientific Publications. For information: David Gott- activities; and 4) authorization of support of lieb, Crowell Collier and Macmillan, Inc., applied research in addition to basic research. 866 Third Ave., N. Y. 10022.

Cataloging Aids for Japanese Materials Professionalism Main entry cards in English will accompany Newsletter No. 2 of the Manpower Research Japanese materials ordered from Araki Maga- Project is "Professions and Professionalism: zine-Sha, a back numbers specialist in Tokyo. A Bibliographic Overview" by Gilda Nimer. The cards are those of the National Diet Li- Apply: School of Library and Information brary or the University of Tokyo Library. Services, University of Maryland, College Microfilm and microfiche services are avail- Park 20742. able. In addition to Japanese scientific and technical journals, Mainland Chinese materials are also available. For information A report, prepared by Herman Land Associ- write: Araki Magazine-Sha, 1-13 Kanda ates for the President's Task Force on Com- Jimbo-cho, Chiyoda-ku, Tokyo. munications Policy, credits the work of a special librarian: "A very special note of Medical Library Association Officers thanks is due that gracious lady and marvel- W68/ 1969 ous librarian, Miss Catharine Heinz, of the Television Information Office . . . without The new MLA president is Mrs. Jacqueline the outstanding TI0 library and the generous W. Felter, acting director, Medical Library cooperation of that office it would have been Center of New York; vice president and virtually impossible to complete this 'crash' president-elect is Elliott H. Morse, librarian project within the specified period." of the College of Physicians of Philadel- phia; secretary, Sylvia H. Haabala, reference librarian, Mayo Clinic, Rochester, Minn. ; and New USOE Projects treasurer, Ann E. Kerker, I~brarian,School The Library and Information Sciences Branch of Veterinary Medicine, Purdue University. research projects in fiscal 1968 include: I) "Development of a computer-based labora- Jewish Theological Seminary Mss tory program for library science students using LC/MARC tapes," Mrs. Pauline Ather- R.ue books, manuscripts and historical docu- ton, Syracuse University ($104,480) ; 2) ments in the collection of the Jewish Theo- "Post-master's education for librarv and in- logical Seminary, N. Y. have been micro- formation center personnel," Rev. James J. filmed by University Microfilms. A catalog Kortendick, S.S., Catholic University of of all the filmed works is planned by Xerox. America ($78,822) ; 3) "A study of re- For further information : Xerox Education sources and major subject holdings available 600 10020. Div., Madison Ave., N. Y. in US. federal libraries maintaining- exten- sive or unique collections of research materials," Mildred Benton, George Washington JPRS Translations University ($140,000). Research & Microfilm Publications, Washing- ton, D. C. provides microfilm, microfiche and Pseudo Patent Protection printed bibliographies and indexes of all translations published by the U.S. Joint Pub- The Defensive Publication Program of the lications Research Service. JPRS is an inter- U.S. Patent Office offers protection against governmental agency that is the largest single the probability that someone else will obtain producer of research translations in English. a patent for the same invention. Inventors CCM Information Services, Inc. has now get protection similar to a patent, but avoid concluded an agreement to publish the trans- some of the cost and time for the usual lations produced by Research & Microfilm patent procedures. COMING EVENTS theater, Chicago. For details write: BEMA, 235 E. 42nd St., N. Y. Medical Library Association Librarianship for Performing Arts Sept. 20-21 at the University of Vermont, Medical College Library, Burlington . . . Oct. 31-Nov. 2 at the Warwick Hotel, Phila- the annual meeting of MLA's New England delphia . . . a workshop sponsored by Drex- Regional Group. el's Graduate School of Library Science. Registration fee $55. Institute director: Ho- bart F. Berolzheimer, head of the Literature Archivists Department, Free Library of Philadelphia. Sept. 30-Oct. 2 at the Chateau Laurier, Ot- For program information and registration tawa, Ont., Canada . . . Annual Meeting forms: Margaret D. Warrington, Drexel of the Society of American Archivists. Apply Institute of Technology, 33rd & Lancaster to: Philip P. Mason, secretary, SAA, Wayne Ave., Philadelphia 19104. State Un~versity,Detroit 48202. Visual Communications Congress For a Preview of Montreal Nov. 4-7 at the Civic Center, Philadelphia . . . through Oct. 14 on the site of Expo . . . the 12th Annual VCC. For details 67, the exhibit Ma72 and Hi1 World provides write: John E. Sedan, 305 S. Andrews Ave., an opportunity to preview SLA's 1969 Con- Fort Lauderdale. Fla. 33 30 1. ference city. Social Welfare Librarians American Society for Information Science Nov. 20-22 at the Warwick Hotel, Philadel- phia . . . an institute sponsored by SLA's Oct. 20-24 at the Sheraton-Columbus Hotel, Social Welfare Section and Drexel's Gradua- Columbus, Ohio . . . ASIS 31st Annual ate School of Library Science. Co-directors of Meeting. Theme : "Information Transfer." the institute are: Evelyn Butler, librarian, Chairman: Dr. Gerard 0. Platau, Chemical School of Social Work, University of Penn- Abstracts Service, Columbus 43210. sylvania, and Madeleine Donet, director of reference services, United Community Funds ARMA and Councils of America Library. Registra- tion fee $60. For program information and Oct. 20-23 in Cleveland at the Sheraton- registration forms : Margaret D. Warrington, Cleveland Hotel . . . the 13th Annual Con- Drexel Institute of Technology, 33rd & Lan- ference of the American Records Management caster Ave., Philadelphia 19104. Association. For registration information: Forest J. Squire, The Sherwin-Williams Company, 101 Prospect Ave. NW, C1m.e- 1968 FJCC land 44101. Dec. 9-11 at the Civic Center, San Francisco . . . the Fall Joint Computer Conference, International Cooperation-Patents AFIPS. Program chairman: Robert Glaser, Computer Usage Development Corp., 800 Oct. 21-hTov.1 . . . in Tokyo, the 8th An- San Antonio Rd., Palo Alto, Calif. nual Meeting of the Committee for Interna- tional Cooperation in Information Retrieval among Examining Patent Offices. (Secretary: 1969 SJCC H. Pfeffer, BIRPI, Geneva, Switzerland) May 14-16, 1969 in Boston at the Sheraton- Boston Hotel and War Memorial Auditorium . . . the Spring Joint Computer Conference. Business Equipment Exposition Program chairman: T. H. Bonn, P.O. Box Oct. 28-Nov. 1 at the International Amphi- 567, Lexington, Mass 02173. MEMBERS IN THE NEWS Dr. Paul Kruse . . . as library consultant for the Universidad Santa Maria la Antigua, Panama City through the U.S. AID Mission Warren Bird . . . to associate director, Duke to Panama; he returns to his teaching duties University Medical Center Library ; he con- at North Texas State University in September. tinues as chief of the Library Systems and Communications Division. Abraham I. Lebowitz, assistant to the director, National Agricultural Library . . . Kathryn W. Kruse . . . appointed refer- appointed adjunct lecturer in cataloging at ence librarian at Duke's Medical Center. University of Maryland.

Jay K. Lucker . . . from assistant university Larry X. Besant . . . from Chemical Ab- librarian for science and technology to as- stracts Service to assistant director for techni- sociate librarian of Princeton University. cal services at the University of Houston, M. D. Anderson Memorial Library. Rosemary Neiswender . . . to the Slavic Collections, UCLA Library from the RAND Linda Bruns has joined the staff of Ameri- Corporation. can Oil Company, Whiting, Indiana as li- br.irian for the research and development Helene S. Pandelakis . . . to librarian, Li- department. brary of Pcrchasing, National Association of Purchasing Management, N. Y. from the library of The Chemists' Club of New York. Louis Canter . . . to manager, Technical In- formation Center, TRW Systems Group, Re- Samuel J. Waddell appointed librar- dondo Beach, Calif. from Jet Propulsion Lab- . . . ian of the Nursing Education Library at the oratory, California Institute of Technology. Bellevue Campus of Hunter College (formerly the Bellevue School of Nursing, includ- Mrs. Jeanne M. Holmes, chief, Division of ing the Carrie S. Brink Memorial Library of Catalogs and Records, National Agricultural Nursing Education). Library, received the Superior Service Award of the Department of Agriculture "for imag- Rose Z. Sellers is the recipient of the Halsey inative contributions, exceptional initiative, W. Wilson Library Recruitment Award for and outstanding accomplishment. . . ." the pre-librarianship counseling program she conducted at the Brooklyn College Library. Eugene B. Jackson, director, Information Retrieval and Library Services, IBM has com- Dr. Louis D. Sass, dean of Pratt Institute's pleted the summer term as visiting lecturer, Graduate Library School . . . to vice presi- Graduate School of Library Science, Uni- dent for academic affairs. Dr. Nasser Sharify versity of Illinois. is the new dean of the library school.

Mrs. Ruth S. Smith . . . to librarian, Insti- Loretta J. Kiersky . . . elected to a three tute for Defense Analyses, Arlington, Vir- year term as director, National Microfilm ginia. Association ; the election marks the first representation of the user community on the Standard Oil Company (New Jersey) in NMA Board. New York has established a Reference Li- brary Service with George L. Aguirre as Robert L. Klassen . . . to special library administrator of the service. The staff in- specialist in USOE's Division of Library cludes SLA'ers Mary Katharine Blair, senior Services and Educational Facilities from as- reference librarian, Camille Forma and Mat- sistant supervisor, California Section, Cali- thew J. Vellucci, reference librarians, and fornia State Library. Mary McPartland, librarian. In Memoriam BOOK REVIEW Mrs. Katharine Bulkley Cherry, deputy director of the Housing and Urban Develop- SILLS,David L., ed. International Encyclopedid ment Library, Washington, D. C., and chief of the Social Sciences. New York, The of its Technical Services Branch . . . on Macmillan Company and The Free Press, July 15. An SLA member since 1955. 1968. 17 vols. $495. Mrs. Miriam M. Landuyt, a charter member Those who have depended upon, and en- of the Metals/Materials Division . . . and joyed using the Encyclopedia of the Social research librarian of Caterpillar Tractor Co., Sciences will welcome this worthy successor. Peoria, Illinois until her retirement in 1965. It should be noted, as the editor explains, that this work is "designed to complen~ent,not to An SLA member since 1944. supplant, its predecessor." In a real sense this new encylopedia shows the growth and direc- Margaret Reynolds, SLA President 1930-31 tion of interest in the Social Sciences since the and a charter member of the Wisconsin earlier work appeared in 1935. Chapter . . . on June 27. Miss Reynolds was Defining the Social Sciences is a difficult the librarian of the First National Bank of problem (witness the attempts to do so within Milwaukee from 1918 until her retirement in SLA) but the editors have done well in in- 1954. cluding the following major subjects as basic to this discipline: Anthropology, Economics, Geography, History, Law, Political Science, SLA Authors Psychiatry, Psychology, Sociology and Statis- tics. Each of these subjects is interpreted BRATTON, Rose J. The Mug Shot. Picturescope v. 16 (no. 2): p. 24-32 (1968). broadly, although with care, and one doubts that there can be any serious objection to this BURNS,Robert W., Jr. Ezuzluation of the Holdings implicit definition of Social Sciences. in Science/Technology in the University of Idaho Arrangement is alphabetical by subject, with Library. Its Publ. No. 2. Moscow, Idaho, June careful cross-indexing from subject to subject 1968. 52p. or to related subjects. Each article is signed, and when appropriate, excellent bibliographies HAXSON,Agnes 0. The Business Library: Its Senices and Functions. The Ohio State University are appended. The list of contributors is a Bulleth of Business Research, 1. 43 (no. 4) : p. truly distinguished one, as is that of the Edi- 1. 6-9 (Apr. 1968). torial Advisory Board, which includes many noted foreign scholars. Unlike the writing in PIZER,Irwin. The Application of Computers in some reference works, this exposition is good. the State University of New York Biomedical Charts and graphs enhance the value of many Communication Network. 8th IBM Medical Syn- /~osium,p. 57-66 (Apr. 3-6, 1967, Poughkeepsie, articles. An interesting feature and a most use- N. Y. ). ful one is the biographical material which also includes living scholars. RrsTow, Walter W. Simeon DeWitt, Pioneer A better index to a work of this type American Cartographer. In Meine, Karl-Heinz, could scarcely be found. While one might ed. Kartengeschichte und Kartenbearheitung. Bad disagree with some of the material included Godesburg, Kirschbaum Verlag, 1968. p. 103-14. under a certain subject rather than another in . A Covey of Names. In Stefferud, Alfred, the articles, the index resolves all such prob- ed. Birds in Ouv Lives. Washington, D. C., U.S. lems. The index, together with the cross-ref- Dept. of Interior, Bureau of Sport Fisheries & erencing in the articles, makes use of the work Wildlife, 1966. p. 68-77. very simple. "Social Sciences" in the title of this encylo- SHEPAROVYCH,Zenon B. Quatztitative Methods in pedia should not put the technical and business Marketing: A Selected Annotated Bibliography. people off. This is a work which should be in Chicago, American Marketing Association, 1968. 86p. every library supporting research staffs in practically all fields. SHIRKEY,Retha A. The Technical Library and the DONALDWASSON Technical Writer. At STWP-Rice Technical Com- munications Seminar, Rice University (June 17- Council on Foreign Relations 21, 1968). New York, N. Y. Tennessee's Scientific Serials , Off tbe Press. . The Joint University Libraries, Nashville an- nounces Scie?ztific Serial P~lblicutiomitz the Joint University Libraries, edited by Eleanor F. Morrissey. Price: $1. Orders to: Data Texas List Processing Center, JUL, Nashville, Tenn. The 1968 Texa~List is the second issue of a 37203. triennial publication. Titles in business, commerce and industry have been added to the Library Science Literature science and technology holdings of the first edition. To 35,000 titles in 200 Texas librar- A Sho~tSummary of Papers atzd Proceedings ies have been added more than 1,000 govern- of the Conference on the Bibliographic Con- ment document titles. The 670 page hard trol of Library Science Literature (Apr. cover volume was edited by Harold G. Rich- 19-20, 1968) is now available. The confer- ardson. Address subscription inquiries to: ence was initiated by SUNY at Albany and Phil Wilson, Publisher, P.O. Box 13187, sponsored by ALA/LED. For single copies, Houston 77019. apply: David Mitchell (COBCOL) , Uni- versity Library, SUNYA, 1400 Washington Ave., Albany, N. Y. 12203. Southern California UL The Southern California Chapter has an- Federal Library Laws nounced publication of The Union List of Periodicalr in Libraries of Sonthern Cali- The laws and regulations which govern the for&. Over 33,000 titles in 127 libraries are operations of 2,500 Federal Libraries are reported. Price: $30 to participating libraries ; nbw collected in Guide to LAWS and Regnla- $50 to non-participants. Orders to: Xerox tiom o~ Federal Ljbraries, published by the Professional Library Service, Attn.: Mrs. R. R. Bowker Company. Catherine MacQuarrie, 2200 E. McFadden, Santa Ana, Calif. 92705. Fire Protection The National Fire Protection Association has Strength in Connecticut issued Tentative Recommended Practice for The Connecticut State Library has issued a Prwtection of Library Collections from Fire L>;iectory of Sublect Stretzgths i~zConnecticut (NFPA No. 910-T). Available at $1 per Librxrie~. Included are about 500 libraries copy from: NFPA, 60 Batterymarch St., above the level of secondary school libraries. Boston 021 10. The directory was edited by Charles E. Funk, Jr. of the State Library's Department of Classification for Judaica Planning, Evaluation & Research. Wayne State University Libraries has published A Classification Sytem for Libraries Two from Documentation Division of Jndaica by David H. Elazar (Wayne The Division's 1968 Membership Directory State) and Daniel J. Elazar (Temple Uni- is available at $3 to non-members of the Di- versity). Order at $5 per copy from: David \ ision. Coutribt~ted Paperr, 1.967 presents H. Elazar, Wayne State University Libraries, papers from the Division's programs at the Detroit 48202. New York SLA Convention (June 1967) that were not included in Special Libraries UDC: New Sections (Nov. 1967). Price: $2. Prepaid orders for both publications to: Mrs. Audrey Grosch, Four new sections of the English Full Edition 3314 Kyle Ave. North, Minneapolis 55422 ; of UDC have been announced: Fine and ap- Make checks payable to: Documentation Di- plied arts, BS 1000 (73/76) ; Pharmaceutics, x ~sion,SLA. therapeutics, toxicology, BS 1000 (615) ; Data processing machines, BS 1000 (681.3) ; RECENT REFERENCES Furniture and allied trades, BS 1000 (684). Order at 15s each from: British Standards Bibliographic Tools Institute, 101/113 Pentonville Road, Lon- don N1. LIBRARYOF CONGRESS.comp. The Niztional L'~/ion Catalog o/ Manuscript Collectiom, 1966; Index Compact Shelving 1963-1966. (vol. 5). Washington, D. C.: 1967. xxv, 920p. $15. (LC 62-17486) (Available from An English translation, Compact Library Card Division, Library of Congress, Building 159, Shelwifzg, of a Czech book has been pub- Navy Yard Annex, Washington, D. C. 20541) lished by the Library Technology Program. The fifth volume in the Library's manuscript Although it is not a buyer's guide, it is the collection catalog series lists 2,020 collections reported by 177 repositories representing all fifty first collection of the principal works brought states, the District of Columbia, and the Canal together in the English language. Order LTP Zone. Bound with the volume is an index to the Publication No. 14 at $7 from ALA, 50 E. reports that were compiled from 1963 to 1966 and Huron St., Chicago 6061 1. published in the third, fourth, and present volumes.

Federally Supported Information NATIONAL ASSOCIATIONOF HOME BUILDERS. Analysis Centers Homes aud Homebuilding 1967. Washington, D. C.: National Housing Center, 1968. 187p. pap. The proceedings of a forum sponsored by plastic spiral binding. $10. COSATI's Panel on Information Analysis First annual cumulative index to the periodical Centers (Nov. 7-8, 1967 at National Bureau literature of housing, homes, home building and related fields. The 3,542 articles represent a care- of Standards, Gaithersburg, Md.) are avail- ful selection from some 300 journals received in able from the Clearinghouse as PB 177 051 the library of the National Housing Center. Stress at $3 per paper copy or 654 per microfiche. has been laid on the professional literature for the home builder and the home building industry.

Indianapolis Collections A[~a~f?ne??tHouses, a Selected List of References Dirertovy of Lzb~ariesand Specialized Col- Iizcludit~~~Pwiodical A~ticlei ihrouxh September. 1967, 4th ed. rev. and enl. (Reference List L-77). lectzotzr ilz the Indiut~apolis Met~opolita?~ Washington, D. C.: National Housing Center Area has been prepared by Edward N. Library. 1967. 69p. pap. spiral binding. Apply. Howard, director of the Vigo County Public Its 1,078 references contain material to thirteen Library, Terre Haute. Apply: Bureau of Pub- major areas such as acoustics, cundominium, coop- eratives, economics, financing, etc. General hand- lic Discussion, Indiana University, Bloom- books and works on acoustics, air-conditioning, ington. etc. that are available in the library have been omitted in this bibliography; only material relat- National Auxiliary Publications Service ing directly to the application of these concepts to apartments has been included. ASIS announced the expansion and modernization of the Auxiliary Publications Service Vucilliot~ Homes, An Ailnotated Biblioxraphy. inaugurated in 1937 by ADI. ASIS has en- (Reference List L-78). Washington, D. C.: Na- tional Housing Center Library, 1967. 19p. pap. $3. tered into an agreement with Research and Its 256 references cover in separate sections, Microfilm Publications, Inc. to make avail- General; A-frame construction; Cabins and moun- able-at a low price in microform-manu- tain living; Interiors, . . . scripts, tables, charts, bibliographies, etc. as i\foi/ile H/imr.r. (Reference List L-79.) Washing- submitted by any editor of a scholarly or ab- ton, D. C.: National Housing Center Library, stracting journal. Material to be deposited 1967. 5p. pap. $2. should be sent to: National Auxiliary Pub- Its sixty-eight references in separate sections, lications Service of the American Society for books and pamphlets, and periodical articles. Information Science, c/o CCM Information RYAN, Carmelita S., comp. Preliminarj Inzmentory Sciences, Inc., 22 W. 34th St., N. Y. 10001. of the Twasurj Department Collection of Con- A descriptive brochure is available. (Orders federate Records (Record Gvoup 365). (National for deposits made before July 1, 1968 should Archives Publication No. 68-3). Washington, D. C : General Services Administration, National continue to be sent to Photoduplication Serv- Archives and Records Service, The National Ar- ice, LC, Washington, D. C. 20540.) chives, 1967. ix, 65p. pap. Apply. (LC A67-7640) \X'ELLISCH,H., comp. An I~ternationalBibliogra- Cataloging and Classification phy Wuter Rerources Dewlopment i950-1965. Jerusalem, Israel: Israel Program for Scientific ALLEN,Thelma E. and DICKMAN,Daryl Ann, eds. Translations; New York: Daniel Davey & Co., New Rules for an Old Game: Proceedings of a Inc.: 1967. 135p. pap. $8.50. IVorkshop on the 1967 Anglo-American Cata- An annotated list of 1,785 books, monographs, loguing Code, Apr. 13-14, 1967. Vancouver, B. C.: etc. The bibliography mainly covers the period Univ. British Columbia, 1967. 175p. pap. $6. 1950-1965. Arranged in classified order according (LC 67-29572) tu the ITniversal Decimal Classification. Subject The workshop was held two months after the index (Alphabetical) ; subject index (by UDC publication of the code. Two hundred seventy-five numbers) ; name index; periodicals and yearbooks. participants from Canada and the U.S. attended. Appendix: Anglo-Ameuiran Cataloguing Rules cor- WITHERELL,Julian W., comp. French-Speaking related with ALA Cataloging Rules. Bibliography; West Ajrica; u Guide to Oficial Prtblications. List of registered participants; Index. Washington. D. C.: Library of Congress, Refer- ence Department, General Reference and Bibliogra- phy Division. 1967. xii, 201p. pap. $1.25. (LC 68-60005) (Available from Superintendent of Dictionaries Documents. Government Printing Office, Washing- PUGH,Eric. A Dictionary of Acronyms 6 Abbrevi- ton. D. C. 20402) utiom; Some Abbreviations in Management, Tech- A revision of Oficial Publications of French tlology and Information Science. Hamden, Conn.: 1K"'rst Africa. 1946-1958 (issued by the Library Archon Books; London: Clive Bingley, 1968. 214p. in 1960). Contains 2.431 entries for published pol-ernment records from the mid-nineteenth cen- $7. Contains more than 5,000 current entries (1965- tury through early 1967. Publications of French West Africa, its eight component colonies (later 1967) in the fields of management, technology, information and information science. Entries cover territories). and the French administration in the organizations and institutions in the UK, USA, mandated territory (later trust territorp), . . . In- Europe, the Commonwealth and other industrial- dex to personal authors and subjects. ized countries. Selective subject index; Appendix WILKINSON.Ann M. Admirzistration of Long- of added entries. Term Cavr Insrttutions; Guide to Information Sou~ces. (Bibliography Series no. 3). Ithaca, N. Y.: Cornell University, Graduate School of Information Handling I3usiness & Public Administration, 1967. 45p. pap. $2. (Order from Publications Section) GARNER,Ralph, LUNIN, Lois F., and BAKER, This guide has been prepared to assist the prac- Lois V. Three Drexel Information Science Research titioner in finding his way to the reference, sta- Studies. (Drexel Library Series, no. 19.) Phila- tistical, golernment and other information sources delphia, Drexel Institute of Technology, Graduate which will provide practical channels for prob- School of Library Science, 1967. ix, 180p. illus.; lem-solving. Coverage of this publication is highly tables. pap. spiral binding. $7.50 (available from specialized and has been limited to information Drexel Bookstore) (LC 66-28585) directly related to the administration of' long-term Research studies by three information science tare institutions. Directory of publishers and or- students. Garner's paper discusses the application ganizations. Index. of graph theory to the analysis of citation index terms and structures. Lunin's paper describes a wfAssmr~{Aiv.Paul et al., eds. Id'ho's Who in Cott- brief stylized abstract that can convey to the reader .~ui/in,g;a Refereizce Guide to ProJe.rsiota1 Persofz- key facts of biomedical documents, and that is lzel Engaged in Comultation for Busine.is, Ifzdustry adaptable to codeless machine-scanning. Baker's md Go~~ermnent.Ithaca, N. Y.: Cornell Univer- paper is concerned with devising a technique for sity, Graduate School of Business and Public Ad- expediting retrieval of information pertinent to a ministration. 1968. ix, 395~.(LC 68-63122) limited specified area of interest (the field of cur- Liiogrophical information ab~>utthose individuals rent alkaloid chemistry research in Soviet bloc who perform consulting activities, whether they are countries is used to study feasibility of the tech- on a full-time staff or among the management nique). group of private consulting organizations. Three sections: thc main listing of each individual, cross- index of subjects, and a listing of consultants by subject helds. Librarianship WECKSLER.Sally. ed. International Literavy Market W. J. BARROWRESEARCH LABORATORY. Perma- Place, European Edition, 1967-68. New York and nence/Durubilitj of the Book. V. Strength and London: R. R. Bowker Company, 1967. 161p. pap. Other Characteristics of Book Papers, 1800-1899. $10, U.S. & Canada; $11, elsewhere. (LC (Publ. no. 5) Richmond, Va.: 1967. 116p. illus., 65-28326) tables. pap. Apply. (LC 63-22099) Provides information on 1,100 selected pub- Determination of the present strength of typical lishers from twenty-five European countries. book papers manufactured during the 19th century and currently represented in the collections of Periodicals American research libraries. Proposes a simple method for identifying volumes needing stabiliza- Poz~ertya~d Human Resources Abstracts IPHRA). tion, and recommends appropriate methods. Bib- Ann Arbor, Mich.: Institute of Labor and Indus- liography. trial Relations, Univ. Michigan. Annual subscription $40, bound, $30, looseleaf; single issues $7.50, COLLISON,Robert L., ed. Progress in Library Sci- bound, $6, looseleaf. ence, 1967. Hamden, Conn.: Archon Books; Lon- A bimonthly journal featuring original articles don: Butterworths, 1967. xiii, 222p. $8. on major problems and issues of contemporary in- The third volume in this annual series has more dustrial society; summary of important entries from bibliographical material than the previous volumes, the Congressional Record; special reports on the because of a lengthy chapter on the subject of Washington scene; keyword descriptor index. House Journals. Topics are considered for future as well as present importance. Chapters include Annual Index to Poverty, Human Resources and Enc3clopaedias and Information System Design, Manpower Information (PHRA). Ann Arbor, Standardization in Documentation. Oriental and Mich.: Institute of Labor and Industrial Relations, Asian Bibliography, and Library Seruices for the Univ. Michigan, 1966. unpaged pap. $20. Blind. Annual index to the major literature from 1960 to date. Cross-references by author, title and sub- MUNDEN.Ken, ed. Archiz~esC the Public Interest; ject. KWIC and KWOC formats. Selected E.rsays by Ernst Posner. Washington, D. C.: Public Affairs Press, 1967. 204p. $6. (LC 67- Uwion Li.rt of Serials in the Libraries of the Con- 27811) sortium of Universities of the Metropolitan Wash- With this Festschvift the Society of American ington Area. Washington, D. C.: Catholic Univer- Archivists honors one of its members on the occa- sity of America Press, 1967. iii, 370p. pap. $15. sion of his 75th birthday. A collection of Posner's (LC 67-7173) most significant essays provides in convenient form An alphabetically arranged list of some 20,000 an indispensable source for students of archives ad- current and retrospective serials available for inter- ministration. The papers selected are considered to l~braryloan or photocopy from major academic li- be landmarks in archival literature. Bibliography. brary collections in Washington, D. C.: American University, Wesley Theological Seminary, Cath- NEWYORK STATE LIBRARY. Problems of Regional olic Unicersity of America, Georgetown LIniver- Depository Libraries. Albany, N. Y.: 1967. viii, sity, George Washington University and Howard 24p. pap. illus., maps. Free to libraries ($1 to University. Holdings through 1965. others). (Available from Gift and Exchange Sec- tion, N. Y. State Library, Albany, N. Y. 12224) A panel discussion at Syracuse University on WILCOX,Dennis L. English Language Newspapers June 9, 1966 under the coordination of Peter Paul- Abvoad, a Guide to Daily Newspapers in I6 Non- son. Topics include planning for statewide federal English-Speaking Countries. Detroit: Gale Research documents service; conflicting obligations of re- Co., 1967. 243p. $11.75 (LC 67-25558) gional depositories to their local clientele and to A descriptive guide to 202 English language interlibrary loan. daily newspapers in 56 countries and geographical areas where English is a minority language. Name Scientific Library Services. London: The Library of newspaper, its circulation, founding date, in- Association, 7 Ridgmount St., Store St., 1968. v, formation about readership, circulation patterns, 82p. illus., tables. pap. Apply. advertising ratio, news emphasis. . . . Bibliogra- A report of the Association's Committee on Sci- phy, Microfilm list. Entries arranged alphabetically entific Library Services on a three-year study. Sixty by name, and by country and city of publication. recommendations and conclusions in seven main fields. The report says that these conclusions are not new to librarians, but that there has been in- Statistics sufficient impact on the world outside of libraries. DUBESTER,Henry J., comp. h'ational Censuses and SMITH, Josephine Metcalfe. A Chronology of Li- Vital Statistics in Europe, 1918-1939; An Amo- brariamhip. Metuchen, N. J.: Scarecrow Press, tated Bibliography with 1940-1948 Supplement. 1968. ix, 263p. $7. (LC 67-12062) Washington, D. C.: Library of Congress, Census Practically everything in the history of libraries, Library Project, 1948; Reprinted 2 vols. in 1, De- from the earliest developments in the first cen- troit: Gale Research Co., 1967. vii, 215; v, 48p. turies of recorded time to the technological ad- $9. vances of the 20th century, has been collected and presented here in chronological form. Concise en- US. DEPT. of LABOR.WAGE AND LABORSTAND- tries provide a complete overview of the field and ARDS ADMINISTRATION.Women's Bureau. Negro give historical perspective to our modern facilities. Women . . . in the Population and in the Labor Abbreviations, Bibliography, Subject index, and Force. Washington, D. C.: 1968. v, 41p. charts, Name index. tables. pap. Apply. ORGANIZATIONFOR ECONOMICCOOPERATION AND data based on the Frascati Manual, which was ac- DI.VELOPMENT.In,+rrnationrrl Stuti.(tic/~iYear fo~ cepted by the OECD countries in 1964. This study R<~rrirrrband De~,elojinzent;a S//md~juf Re.rource.r is a general analysis of the efforts of member coun- I>( ro/ri/ /#I, R & I) in OECD Menilirr Countries tries in their promotion of research and develop- ;I, ly(;.i/h;i; 1. TR'e Ot'elzrll Lcwl rrnd Structwe ment. Attempts 10 identify the scale and structure of li 6 D Effu~/.rin OECD lllembt~rCountries. of research and development efforts and to make Paris: 1967. 66p. graphs, tables. pap. Apply. significant comparisons between member countries. The International Statistical Year was launched Appendix. in order to accelerate the collection of comparable

REFERENCELIBRARIAN-M/F, MLS. I know CLASSIFIED ADVERTISING where you can get a unique job as head of the Positions open and wanted-50 cents per line; reference department in a very busy urban library minimum chavge $1.50. Other classifieds-90 cents 40 minutes from NYC. Select and maintain the a line; $2.70 minimum. Copy must be received by excellent collection, generate ideas, do PR work, tenth of month precedinn month of bublication. press releases, supervise your own staff. Blue Cross, Blue Shield, major medical, month vacation, salary to $8,250. It's my job now, but I'm leaving to teach. My previous position was in a NYC special POSITIONS OPEN library. Write or call Orange Public Library, Or- ange, N. J. 07050. Tel. (201) 673-0154. RFFliRENCE LAW L~~~AR~~~-hfidwe~terninsur- ancr company seeks librarian for combined refer- LIHRAR~AN-Exc~~~~~~technical library has attract- ence ancl law libraty with plans for expansion in ive opening for librarian. Ability to handle chemi- the near future. MLS required. Knowledge of in- cal terminology essential. Located in Houston, surance a~idlaw essential. Business background Texas, in modern Research and Development Lab. preferred. Salary commensurate with experience Company is jointly owned by FMC Corp. and anil qualifications. Send resume to Mr. Dick Mat- Tenneco Inc. Send all resumes in complete confi- thisen, Personnel Department, The Northwestern dence, including salary history, to Petro-Tex Chem- Mutual Life lnsurarice Company, 720 E. Wisconsin ical Corporation, 8600 Park Place Boulevard, ATenue, Milwaukee, Wisconsin 5 3202. Houston. Texas 77017. An equal opportunity employer. An Equal Opportunity Employer

THECENIKAL LIBRARY OF THE INDIANII~STITUTE OF TECHNOLOGY/KANPURneeds Indian librarians with American library education and experience. TIT/KANPUR is assisted by IJS. Government funds and ten leading U.S. educational institutions. LIBRARIAN The IIT/K Central Library, in collaboration with Purdue Uni~ersity Libraries, already has nearly TVA has an immediate opening on its 101).000 v~~lumes.The librarian (scale Ils 1100- Technical Library staff at Chattanooga, 1600 plus allowances) will be a membrr of the Tennessee. academic senate. The scale for deputy librarian is Rs 700-1250, Benefits include return transporta- Will supervise staff of four. Will provide tion to India. Airmail resume outlining academlc circulation, reference, and research serv- clu.~lifications.professional experience, publications, anJ names and addresses of three references famil- ices to organizations of Power, Health iar with your profrssional achievements to: E. C. and Safety, and others in the Chatta- Subbarao, Dean of Faculties, Indian Institute of nooga area. Technolog\r/Kanpur, Kalyanpur Campus, Kanpur, U.P.. 1ndi:l. Should have a degree in Library Science, p-ppp-ppppp-. plus some supervisory experience. ASSISTANTDIRECTOR, TECHNICAL SERVICES DIVI- SION, OREGONSTATE Ll~R~~y--Librarian5. Lo- Entrance salary is $10,340. A higher cated in Salem, capital city of 67,000 midst scenic, within-grade rate up to $12,095 may be rolling hills and abundance of Oregon's Willamette Valley. Opportunity for professional growth and applied, depending on qualifications. Ex- challenge in important position as Assistant to cellent fringe benefits, including retire- Technical Services Director and with prlmary re- ment, savings, and liberal vacation plans. sponsibility for work of an active DocumentsISe- Send rtsum6, call, or write: rials Section. Builds documents collection and does consultant work with Oregon's state depository Employment Branch (S-12) libraries. Assists in planning for automation of TENNESSEE VALLEY AUTHORITY serials. Qualifications: MLS degrre and four years Knoxville, Tennessee 37902 of experience, including work with documents. Telephone: Area Code 615, 522-7181, Salary: $9,120-$10,980, depending on qualifica- Extension 2764 tions. Apply to: Oregon State Library, Salem, Oregon 97310. CHEMICALLIBRARIAN-The Shell companies have ASSISTANTLIBRARIAN-AMAX'S special library an opening in the San Francisco Bay Area, and sen ices management & technical personnel. In another in New York, for a Chemical Librarian. this pleasant atnxlsphere the candidate \ve select San Francisco Bay Area: Library serxing m.~jlrr will perf[,rm a ~arietyof duties including litera- industrial research laborator), seeks indi\ idual to ture & patent searches. patent ding and ~eneral take charge of all public services, including scicn- library reference xvork. We requirc a colle~eJe- tific and bibliographic reference, and 10 asslst in grec in the physical sciences (chemistry tiujor pre- planning and implementing utilizati~ln of new ferred) with 1-2 years library experience. or ;w methods of handling scientific and technical in- MLS degree if candidate has no ltbrary experience. formation. New York: Cataloging, reference, and Starting salary to $8,500. AMAX package of bene- literature searching on behalf of management and fits is among the finest, and includes a generous technical personnel engaged in research and de- profit sharing plan. Please submit resume in cnn- velopment, engineering, sales, and market research. fidence, including salary requirements, to: C. J. Requirements: BS in Chemistry, MLS preferred. Pelisson, Corporate Personnel. American Metal 0 to 5 years' experience. Shell's employee benefits Climax, Inc., 1270 Avenue of the Americas. New include a liberal education assistance program. If York. hT.Y. 10020. An equal opportunity em- interested in these positions, please send a com- ployer. plete resume to Q. C. Stanberry, Recruitment Rep- resentative, Department SL, The Shell Companies. WESTERNAUSTRALIAN INSTITUTE OF TECHNOL- Box 2099, Houston, Texas 77001. An equal (lp- OGY-Library and Department of Library Studies. portunity employer. - -- Enquiries are invited from qualified graduate 01-110 ME~R~~~L~TANDAILYseeks Chief Librar- Iibrarians interested in the prospects for exper- ian to oversee operations and update methods. ience or permanent employment in Australia. The Salary open. College degree needed. Write Box C-84. Western Australian Institute of Technology is a newly established Tertiary institution, with a pres- UNIVERSITYOF ILLINOIS-Library of Medical Sci- ent faculty of over 200 and a student enrollment ences, Chicago. Two positions open, 5th year Li- of 3,600, teaching in the areas of Applied Science, brary School degree, salary dependent on qualifica- Engineering, Architecture, Art, Commerce and tions, minimum $7,600, month vacation, retirement General Studies. A major $2-million library is system, academic rank. CATALOGER,science subject being planned for the focal site of the 230-acre training desirable, experience not required. CIRCU- campus in a new suburb of Perth, the state LATION LIBRARIAN,experience necessary, adminis- capital. In 1970 it is expected that a Department trative position. Write: Wilma Troxel, Director, of Library Studies will commence teaching, for University of Illinois, Library of Medical Sciences, both a first and post-graduate qualifications. West- 1853 West Polk Street, Chicago. Illinois 60612, ern Australia, the California of the southern Telephone 312-663-7332 hemisphere, is a state on the move. The institute aims to develop the most modern systems for tertiary education with a major emphasis on library services. The Librarian, Mr. G. G. Allen, M.A. (Oxon) will be happy to provide information on forthcoming opportunities in the Institute Technical Librarian Library or the Department of Library Studies. Write to the Western Australian Institute of This vacancy is in our corporate re- Technology, Hayman Road, Bentley, Western search facilities in Louisville, Kentucky, Australia. and represents an addition to our ex- -- panding activities. PHYSICS LIBRARIAN-MSLS plus science subject background. Heads Department Library. $8,800- Performance of general functions in a 11,200 based on experience. 35-hour week, 4 weeks technical library is necessary which vacation, TIAA, 17 paid holidays, free tuition for includes work with research and de- dependents of full-time employees. family allow- velopment scientists and engineers on ance, other benefits. Contact: Mr. Lloyd F. Wag- ner, Director, Catholic University of America Li- literature and patent searches, tech- braries. Washington. D. C. 20017. nical reference work, and adrninistra- tion. HOFSTI~AUNIVERSITY LIBRARY-~~~~~ a Science Applicant must have a degree in Li- Reference Librarian (with a degree in life or physical sciences plus LS degree) who prefers the brary Science with some knowledge continuous education of a university environment of the physical sciences. to the confining pressures of a specialized library. Please send resume including salary Goal-to develop the science collections and science reference services of an intellectually exciting history to: B. M. Lowdenback university, strong in the lively arts, with strong science faculties. A dynamic, rapidly-growing li- BROWN AND WILLIAMSON brary provides close contact with a good faculty TOBACCO CORPORATION and student body, in a new library building that 1600 west Street has won four architectural awards. Salary open. ill 35-hour week, generous annual salary increases, Louisville, Kentucky 40201 lavish benefits, faculty rank appointment. One hour from N. Y. in relaxed, cultured area, with good schools. Twenty minutes from water sports. Apply: Dr. Ellsworth Mason, Director, Hempstead, L. I.. N. Y. 11550. ASSOCIATE LIBRARIAN Home office in Cenler City Philadelphia has opening for associate librarian in management-business library. Responsibility will comprise full range of functions, including super~isoryduties, reference work, literature searching and cataloging, together with systems study and planning. Some education in business administration or economics, cataloging experience, preferably in special library, and background in developing information service are desired. Master's degree in library science or information science from accredited library scliool is required. The salary is open, depending on background and experience. An outstanding fri~~gebenefit program incl~rileseducational assistance, liberal vacations, retirement and stock plan. Please Address Replies To * MR. R. S. WEAVER SUN OIL1600 Walnut COMPANY Street w Philadelphia, Pa. 19103

LIBRARIAN

The Electric Boat division of General Dynamics has a staff position open for a Senior Technical Librarian. Position requires a qualified MLS or equivalent, with 5 years applicable experience in cataloguing and indexing of reports, periodicals, and books. US. citizenship is required. We are in an excellent geographic area-and relocation expenses will be provided. Salary and benefits are liberal.

Forward resume to Mr. R. H. Moore Professional Placement GENERAL DYNAMICS Electric Boat Division 87 Eastern Point Road, Groton, Connecticut 06340 An Equal Ol~#orluurl~Em@lo)er (Md*k) SERIALSL1~~~~1~~-~xperienced. TO advance to IK SYSTEMS/TECHNICAI.LIBI

LIBRARIAN(ADM~NIsTRATIoN)-~~~~~~~~~ open- BACK ISSUE PERIODICALS-Scientific, Technical, ing. Salaq $12,000 + depending on qualifications Medical and Liberal Arts. Please submit want lists and experience. This position has, as its major and lists of materials for sale or exchange. Prompt areas of responsibility, the acquisitioning, catalog- replies assured. G. H. Arrow Co., 4th & Brown ing and programming for reference services for Sts., Philadelphia, Pa. 19123. the entire program of the technical library. which pro\-ides technical information to personnel of the FOREIGNBOOKS and periodicals. Specialty: Build- Research and Development/Technology Director- ing Collections. Albert J. Phiebig, Box 352, White ates and other departments of the Naval Ordnance Plains, N. Y. 10602. Station. QUALIFICATIONS:Applicants must have a . - comprehensive knowledge of library science. Broad experience with technical reports literature and LIBRARIANS:I buy and sell scientific and scholarly management of these items is also desired. Fa- back-issues. Please submit your want lists and lists miliarity with current trends in the use and storage of duplicate materials you wish to sell or ex- of microfilmed documents is essential. Career Civil change. Prompt estimates. Fred. Ludwig, 5320 Service position with full benefits. Send applica- North Campbell Avenue, Tucson, Arizona 85718. tion to Mr. Charles R. Holman, Industrial Rela- tions Office, Naval Ordnance Station, Indian Head, QUICK TRAN~LATI~N-G~~~~~and French tech- Maryland 20640. For mure information, call Mr. nical articles, patents, letters, etc. translated by Holman collect at (301) 743-5511, ext. 206. Ph.D. chemist (minor in physics). Quick service, An Equal Opportunity Employer confidential, very neat work. $1 per hundred words, typewritten in duplicate. B. Farah, Tech- nical Translation Service of Buffalo, P.O. Box 21, Townline, New York. POSITIONS WANTED "ESCHEW OBFLJSCATION"PLAQUE, 8%" x 4", LIBRARIAN-35, MS geology, 8 years chemistry typographically incredible, $1.50; deluxe edition, and earth sciences library experience, some inde- $2.50. Wry Idea Co., Box 178-I., Rye. N. Y. pendent research. languages. Write Box C-88. 10580.

GEOLOGICLIBRARIAN-to relocate. Woman, age &&. EASY 43. 31/2-4 years library experience in earth sciences, geology, aerospace. Training MLS + 70 hrs. sciences ; special libraries; IBM programming; FAST maps; information retrieval. College or research library desired. $10,000 rnin. Write Box C-77.

CATALOGER-to establish the technical processes dept. of a new library. MLS, 7 yrs. exp. cataloging and reference in public and special libraries. $11,000 min. Write Box C-83. Hundreds of Libraries-big and small-now print - -- 3 x 5 ~rofessionalcataloe cards and ~ostcards(anv SCIENCE LIBRARIAN/~NFORMATIONSCIENTIST- quantities) with new gearedstenciI pri'ntei MLS. Experience in university sci-tech reference, in- especiallydesigned forLibrary requirements. Buy di- dexing and editing biomedical literature. Interest rect on Five Year Guarantee. FREE-Write TO- and training in mechanized information retrieval. DAY for description, pictures, and low direct price. S. F. Peninsula area. Write Box C-87. MROHASTER, 1920 Sunnyside. Dept. 49. Chicago 40 SPECIALLIHRAKIES Millions of books ... Many editions ... Variety of bindings... ThouGnds of libraries...

We successfully ordered, inventoried, delivered and invoiced this mix expeditiously and correctly. With our computer, of course. But it did not happen by merely pressing a button. With the realization that the flow of new media has no limit and the challenge of its classification and organization would grow in proportion, Bro-Dart embarked from its inception to develop a computer-oriented library technology. We didn't talk about it. We went ahead and did it, and have been a pioneer and innovator in this area ever since. Take our computer prepared book catalogs, for instance. Using its stored data, Bro-Dart's computer prints out bibliographic information on selective academic levels and subject areas tailored to an organization's specific needs, along with practical and timely updating. And if it isn't stored, we'll try to find it and put it in. Now, if you'd like new books about computers (or any other scientific or technical subject) Bro-Dart's Stacey's Division (the nation's largest scientific bookseller) publishes a free, monthly catalog listing new published titles.. . all in stock for immediate delivery. Stacey's also has available special, scientific/technical book catalogs each covering specific fields with listed titles and services available for prompt delivery. For further information write either: SL-9.

A D~visionof Bro-Dart, inc. 1609 Memorial Avenue 1 2575 Hanover Street Williamsport, Pa. 17701 Palo Alto, California 94304 Key business data sources summarized by expert editors in new subject bibliographies MANAGEMENT INFORMATION GUIDES Editor: Paul Wasserman, Dean, Graduate Library School, University of Maryland To documrnt the rapid accumulation of in- ernments. encyclol~edias. yearbooks surveying formation, clozens of subjects of vital interest economic, political, and social affairs of the to b~~sinccsmen,researchers. and librarians are world, etc. 23pagcs. being included ill this series of information source books. OTHER SERIES TITLES AVAILABLE Each of tllese authorilnli\e ~c:fcrence tools is br- Real Estate Information Sources. (MIG #I.) ing conll~iledby :III csl)ert in the subject area l'.tliit by Innice I3. Babb and I(evcr1y F. Dor- a~rtlall books in the MIG series cite the prir~ci- (lick, ~nlioi~alAssociation of Real Estate Boards. pal information sourccs in each field-dictiot~- 111 I il~~.irii./orr~r~crl lisl 01 "llcst Busir~essBooks ;tries at~dencyclopedias, handbooks, government of ll)li3." 317 pages. agcntic\ and public;~tions, periocliials, clirecto- Buildinq Construction Information Sources. ries, as\oci.~lio~~s,reseal( 11 rrnrers, a~rcl~pccinli~cd (MIG &2.) Editcd 1)y 1-lolvartl B. Ileiltlc!, Ircl!i- lib13vies. t~rlrci~~lFOIIIIII ;~rr(l Hofl\r nrrtl Ifotrre mayalines. I.isti~rgsfor cncb l~rintctlsource of inforn~ation 111 li111rrr-IIorr~irnl list elf "llcs~ Il~~sinc.;sDotrks i~~cludefall bibliogi-al~hicdetails plus allnofa- of 1964." 181 pages. tior~s.1Jach book is tull\ indeued. I'ablic Fiuence Infornlation Sources. (MIC #3.) THREE NE\V SIIUJECT GCIDES Edited by \'era H. Knox, The Tax Foundation. Systems and Procedures Including Ofiice Man- 111 I i1111ri) /II!IIII~~~list of "l of lll(il."142 pasts. agement InIormatior~Sources. (JllG # 12.) Etli I etl by Chester Jlorrill, Jr.. program officer. Chief, Textile Industry Information Sourccs: An Anno- P~-opm;~nd Managcincnt Ilrancli. .\im\ ('c~nll)- t~rtcti(:zcide to tire Lilernt~trrof Trslile Fibers, troller Ilivision, Natio~~alGuard I%ure;~u,I)e- 11yt.. crrrd I)!cing, Desigrz n~~tlDescr-if~tio?~, Il'eni~- j>ar~rnerr~\ot the .\rmy and Air I:o~cc. 'Illis irrg, ,\lncliinery, nnd Other Subjects. (MIG #4.) guide is directed to opetating PI-actitionc~s.stalf Edited by ,Joseph Kopycinski, Lowell Techno- officers. top Inallagers, libmrians, and students logical Institute. 194 Ixtges. wlio deal each day with systems and procedt~rcs The Developing Nations: '4 Guide lo Inforli7a- mtl office n~anagerrlcntproblenrs, and is an crr- lion Soto-crs Concerning Their Economic, Politi- gar~ired ir~\entorv of llre vast body of data cal, ?'eclrnicnl nntl Social Problems. (RIIG #5.) a~ailablc to thc ' systems professional. Sections l..dited 1)). Eloise ReQua and Jane Statham, 1.i- tovci- general orientation; plans, policy and 1x0- I)~ar!of l~~rernationalRelations. 339 pages. gram" o~gnni~ing;personnel; equip~~lent;sup- Standards ant1 Specifications Information Sourceh: plies and facilities; communication and rccords; I (;~lideto I.ifrrnlzcl-e and to Public n17d Prir~ale comptrollersl~ip;data ~)rocessing;directing; front .4gr11cic.s (:o~rcrinr~tlwit/, Tc~clrnolo~irnlUni- ofhtc rcfc.~cncc::irrd the future. 37.5 pagcs. forr11ilie.r ill Ilr.,trrif~tio~~and :Ifnn~ifnct~rring. (AIIG $6.) Edited by Erasmas J. Struglia, Con- Electronic Industries Inforn~ationSources. (MlG surnvrs I'II~~IIol t11,. IT.S. In LiOrnr\: lor!i-nnl #13.) Editcd by Gretchen R. Randle, formerly list of "Best I%usi~iessRooks of 1966." 187 pages. librarian, Burroughs Corporation, l'aoli. Pa., now librarian, Thomas Ncwcon~enh.Zcmorial Li- Public Utilities Information Sources. (MIG #T.) brary, 'The Newcomen Society of North America, Ediled by Florine E. Hunt, Public Service Elcc- 1hwni11~1owi1,lJa. .\ (o~~~picl~e~~~i\cSOIIN~l)ook tric and Gas Company, Newark, New Jersey. In to tlie literature and other data on electronics. 1.il1rir1~./orrr-rrcrl liht of "Ilest Ill~\i~~c~ssI\ooLs of Generally, tlie period covered is 1956-1966, with 1966.'' 30'7 pages. tl~emajoritv of the references having heen ~)ul>- Transportation Information Sources. (MIG #8.) lished since 1960. The three types of sources Editcd by Kenneth B. Metcalf, late archivist and examined are: gmcl-al electronic rcfcrcnccs; ha- lih~arian,Henry Ford Museum and Greenfield sic sources cover-ing techniques, clevices and ap- \'illagc. I)~,~I~X)III.\ricl~igan. 111 T,i61arv /ozlrnnl plications, including managenlent and lxodac- list of "Best Ilusiness Books of 1966." 30i pages. tion methods mrd opeiations: and fact SOUI-CC Business Trends and Forecasting Information books for I-elated sciences. 228 page>. Sourccs. (MIG #9.) Edited by James I3. Woy, hlercantilc Lib>-ary, FI-ec 1.ibia;y of Philadel- International Business and Forcign Trade. ~)II~:I.In 1.iOrary [o!r~rr(rl list of '''&st 1<11siness (MIG $14.) Irr f)ress. Edited by Lora Jeanne Ilooks of l!Mifi." 152 pages. IVherler, librariau, America~~Ir~stitute uf lor- cign Tratle, Phocwia, r\l-iron;~..\ COIII~ICL~con- Packaging Information Sources. (MIG $10.) pendium of information sources-economic, Edited by C;wendolyn Jones, librarian, St. Kcgis 1':rpcr Companv. 288 pages. social, and technical--that explains procedures and policies for conducling busincss wilh orher Govc~nmentRegulation of Business Including countric\ bv br~sinessmcn.slrtdcnts. a110 othrrs Antitrust. (MIG #ll.) Edited by Beatrice S. SIC- who hale entered or plan to rnter an activity 1)crtnott an(l Ireatla A. C,oleman. 232 ]>ages. related to international investme~~tant! com- 58.75 per ?olume merce. The so~ucesinclude publications which report on ccolwmii. conditions in the countries Examine Single Titles or Complete Series of thc ~voild.\tatistical bulletins issurd by gov- on 30-Day Free Trial Basis