1 Clare & Gilbert Valleys Council 2018 ‐ 2017 Annual Report Report
Annual
| 2017-2018
Attractive, prosperous, welcoming and harmonious CLARE & GILBERT VALLEYS COUNCIL
A copy of the Annual Report is available at www.claregilbertvalleys.com.au
CONTENTS Animal Management FINANCE REVIEW IN YEAR THE STRATEGIC PLANOBJECTIVES INTRODUCTION Audit Committee Council Council Snapshot Works Works Community Well Strategic Being Plan Development Development Applications Fire Prevention Australia Day Citizenship Ceremonies Libraries & FINANCIAL STATEMENTS FINANCIAL ORT & LEGATUS GROUP2017- 2018 ANNUALREP Mayor & Elected Members Members Elected Mayor & 2017-2018 Development Applications PassengerNetwork Community Mid North Australia DayAwards 2018 Pool Riverton the & Centre Lifestyle Valleys Sustainability Organisational and Council Leadership Transport andInfrastructure Environment Built Natural and Recreation andLifestyle Financial Statements 26 26 23 21 26 27 23 14 14 25 18 17 16 26 26 25 25 24 30 74 8 7 4 3
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 2 CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 COUNCIL SNAPSHOT of the operations and performance duringthe financial This Annual Report provides the Clare &Gilbert Council is committed totransparent report Welcome to Clare &GilbertValleys sealed & unsealed sealed &unsealed Council Area Population 1,892 Electors Local Government Act 1999. Act Government Local 1,833 9,311 6,726 Roads km 2
Council 2017-2018 Annual Report. Report. Annual 2017-2018 Council
ing and accountability tothe community. Valleys Councilwithinfo year, and meets allobliga rmation aboutCouncil’s tions under Section 131 131 Section under tions
3 MAYOR andELECTEDMEMBERS Clare &Gilbert Valleysis1elected member to 673 electors. &GilbertValleys’to a Clare appoint Deputy Mayor. of the Mayor and 9 Councillors whoare allelecte The Council is the decision making bo Representation Structure and Quota First elected 2016 2016 First elected Cr Leon Bruhn First elected 2014 2014 First elected IanBurfitt Cr First elected 2014 2014 First elected Cr Jeremy Kells dy on all matters ofpolicy and strategicdirection. It consists re-elected in 2010 and 2014 and 2014 in2010 re-elected 2006, in First elected Cr Dianne Schwarz re-elected in 2010 and 2014 and 2014 in2010 re-elected First elected in2006 Cr Helen Perry and 2014 in2010 re-elected First elected in2006 Cr Elizabeth Calvert Mayor 2017–18. 2017–18. Mayor 2014. in2010 re-elected 2006, First in elected asMayor Mayor Allan Aughey OAM d fromthe whole community. The Council does tal number ofelectors Cr Nedd Golding re-elected in 2010 and 2014 and 2014 in2010 re-elected First elected in2006, and First elected 2014 2014 First elected Cr Tim Siv First elected 2014 2014 First elected Cr LucyDrummond is 6,733. The quota for
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 4 CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 Councils of similar size and type are: type size and Councils ofsimilar Over thelast 12 months, activitieshaveincluded: Council maintains aregister oftr governance objectives of Council. and discharge oftheir functions and dutiesand Training and developmentopportunities focus on Policy and that training complies with the Loca undertake regular trainingin accordance with the Council Members Training and Development The Local Government Act 1999 Training Members Council The Local Government Act 1999 Council MembersAllowances Valleys Councilcompletedarevi Councilisrequiredtoreviewth Gilbert Valleys Every 8years, in accordancewith Section 12 Representation Review available. atthe Regulations pres 1999 rate perkilometre journeys” asdefinedinRegulation 3oftheLo including a communication allowance of $600pe In addition,CouncilMembersareprovidedwith the Members residenceis located: Travel timeallowanceformembers on non Metropo Allowance effective forNovember 2017 are: third andfourthanniversary 2014. Those allowances havesincebeensubject to for aCouncilMemberwasdeterminedbythe Rem Regulation 2010,payment ofCo providesforthe arrangements. The outcome of November 2018. 2018. November councillors. This will takeaffectas of theday of divided intowardsand theelected body of Co principal member of Council to be the Mayor elec Clare &GilbertValleysCouncil Tatiara Renmark Paringa Areas Northern Naracoorte Lucindale Mid Murray Adelaide Plains Grant Coorong Council Wakefield Regional 5kst 10m rmCucl rnia fie $584 $351 >50kmsto <100kmsfrom Councils principal office >30kmsto <50kmCouncilsfrom principaloffice Conference Regional LocalGovernment Meetings Local Government Association –Annual GeneralMeeting and General First AidAwareness Grants and Funding Council Workshops Council andCommitteeMeetings Caretaker Awareness onilr $13,344 $16,680 Councillor Deputy Mayor Mayor Opportunities $54,210 of the periodic elections. aining anddevelopment activities the review,approvedbyEl and theLocal Government (Membe ew in2017ofitscompositio ew states thatCouncil must ensu Electors 5,898 3,423 3,423 6,733 3,790 3,790 4,528 6,417 5,499 6,417 5,782 4,813 l Government Associationtrainingstandards. cal Government(MembersAllowanceandBenefits) cribed inthe Income Taxis Assessment 1936 Act of the Local Government Act 1999, the Clare theClare & 1999, Act Government theLocal of e composition oftheCouncil.Clare &Gilbert uncil Memberallowances. Theannual allowance thefirstperiodic Local assisting CouncilMembers intheperformance contribute to achieving the strategic and good andgood achieving thestrategic contribute to ted by the community, the Council area not be areanot the Council community, ted bythe uncil to ofuncil themayorcomprise and area 9 an iPadtoreceiveinformationfromCouncil, litan Councils hasalso beendeterminedwhere uneration Tribunal ofSouth AustraliainNov Council anadjustment byCPIonthefirst,second, r annum.Atravel allowance for“eligible 10 10 10 10 10 11 10 9 9 9 Me mbers Representation Quota ectoral Commissioner, willbethe attended by Council Members. n andelector representation re thatitsCouncil Members rs AllowancesandBenefits) Government electionin 673 673 380 380 525 525 549 641 641 421 713 713 589 589 452 452 481 481
5 meetings. Council Members attend Council Members meetings. held Council 2018, June As at30 Meetings Council website. Council’s and on Council offices meeting (noticeofmeeting, agendas withreports, attachments and minutes) areavailablefrom All Council and Committee meetings aregenerally 41 Committees. making structure comprised ofCouncil, Audit made inthe bestinterestsofthewidercommunit through delegated authority.Informed decision maki Decisions of Council aremadethroughCouncil Council the of Structure Making Decision Ordinary Council Meetings Siv 7/12 10/12 Schwarz Perry 11/12 Kells 12/12 10/12 Golding Drummond 9/12 11/12 Calvert 11/12 Burfitt 11/12 Bruhn 11/12 Mayor a total of 12 ordinary counc ordinary 12 of a total ed thefollowing meetings from Committee, Council Assessment Panel andSection meetings, Committeemeetingsor byemployees y. During 2017/2018 Council’s formal decision decision formal Council’s 2017/2018 y. During open tothepublic. Documentation for each ng iscriticaltoensuringthat decisionsare Special CouncilMeetings Siv 11/14 Schwarz Perry Kells 14/14 11/14 Golding Drummond 4/14 13/14 Calvert Burfitt Bruhn Mayor il meetings and14 special council 1 July 2017 to 30 June 2018: 11/14 11/14 13/14 12/14 6/14
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 6 CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 Infrastructure and Centrelink. Children’s Services, Country Health SA,SA Water,Department of Planning, Transport and and Water,RegionalDevelopmen Primary IndustriesandRegions SA,NaturalResour Ambulance. Theregion also hasaccess tomany St dedicated and welltrainedvolunteers ofthe Countr presence. An active andefficientemergency servic The Clare&GilbertValleys comprise safe commun variety ofhistoricsitesand events whichoccurin thearea. deliver premium products andex deliver premium excellent accommodationve The regionis anaccessibl Clare &GilbertValley Network Scheme, provide wellforthose who need assistance. excellent ambulance service alongwiththe pr The high levelofhealthandassociated servicesavailablelocally,including two hospitals andan of the Third Age enables awidevariety andrange ofinterests to beexplored. Clare, Saddleworth and Riverton, with anagencyin number oftraining organisations. A qualitylibrary Education is afocus for the Clare & GilbertValleys landscape offeringadiversityofactiveexperiences. distance of 60kms. The Heysen, Mawson, Kidman A southern extension through the Rattler Trail, south, itcovers more than35kms renowned Riesling Trail,which host The Clare & GilbertValleys attrac their rich connection and association withthisplaceisrecognised. The Clare & Gilbert Valleysformpartofthetraditionallands of theNgadjuriandKaurna peoples and proud history, greatstories anda positive future. Watervale, Sevenhill,Armagh,Waterloo,Hilltown,Le Saddleworth andAuburn throughto thevillagesof which our population of 9,311isdispersed. Ra harmonious”. Thisstatementembraces thetapest isde The visionfortheClare&GilbertValleys food experiences and an increasing trendtowards value-adding before and beyond the farmgate. opportunities andlivestockproducti combined with favourable climaticconditions The cornerstone of the economyare productivean the ClareValley continues to have a strong Australia’s CapitalofRiesling.Combined withShiraz The classClare Valleywineregionisfamousforitsworld Rieslingandhasachievedrecognition as accessibility withan enviablerurallifestyle. South Australia’s capital,Adelaide,theClare&Gilb Our districtcomprisessomeofthe most productive COUNCIL nues, functioncentresandtouristfac along the old railway corridor. t AustraliaYorkeandMid North, periences t the focus of South Australia’s trails network. to South the Home t thefocusof Australia’s trailsnetwork. s cyclingandwalkingfromBarinia on. This strength providesa future inviticultureand winemaking. . Locate . scribed as “attractive, prosperous, scribed as“attractive,prosperous, welcoming and esence of the Mid North Community Passengerthe MidNorth Community esence of from Auburn through to Riverton, makes a total from AuburnthroughtoRiverton,makesatotal which resultinexcellentbroadacrecropping nging fromtheservicetownsof Clare,Riverton, ert Valleys enjoy the advantages of proximity and ert Valleysenjoythe advantages ofproximityand ry of towns, villages and rurallandscapesacross ry oftowns,villagesand ce Management and DepartmentofEnvironment service is provided through full time libraries at serviceisprovidedthroughfull timelibraries with excellent public andprivate schoolsanda Auburn.Thestrongpres ate andFederalGovernment landsandsceniclandsc asingham, StanleyFlatandMarrabel,each has a e is present throughout the region provided by e ispresentthroughoutprovided the region ities with alow crime rateand a strongpolice y FireService,StateEmergency ServicesandSA asanotherstaple,andemerging wine varieties, e destination for visitors to utilise themany for visitors to e destination and Lavender Trails alsotraversetheCouncil’s Stockport, Tarlee, Rhynie, Manoora, Mintaro, Stockport,Tarlee,Rhynie, Manoora,Mintaro, d fertile lands of the Clare & Gilbert Valleys, d fertilelandsoftheClare& Gilbert Valleys, d adjacent to the outer metropolitan area of metropolitan theouter to d adjacent ilities available, including the wide ilities Department of Education and strong foundation for enviable in the north to Auburninthe to in thenorth apes in Australia, which apes inAustralia,which ence of theUniversity agenciesincluding:
7 Allowances forCouncilAssessment Panel: Members and one Council Member.ThePresiding The Clare &GilbertValleysCouncil -Council A the requirements of 1993. The Panel’s functions are to act as adele Council has aCouncil Assessment Panelestablis Panel Assessment Council Report. this Annual in isincluded 2017-2018 for Report Annual Audit Committee The following attendance: duri four occasions meton AuditCommittee The In addition, independent memb Allowances forCouncil’ Council’s Audit Committee,one being thePresiding Member. management systems. Clare & Gilbert Valleys evaluate andimprove theeffectivenessoffina operate as an independent and objective advisory to Audit 1999 Act Committee withtheLocal The Government is establishedinaccordance Audit Committee Committees Council Dry Zone Committee Fire Prevention Committee 1999: Act Government Local the 41 of Council has Section the followingCommittees establishedunder Committees 41 Section required. In addition,independentmembers arepaid fo Cr Jeremy Kells Ms PatriciaFlood Mr Ian Swan Mayor Allan Aughey OAM Mr JohnComrie Committee Members Cr Helen Perry Mr BenPlowman Mr GregPulford Mr PaulMickan Mr Stephen Haines Committee Members Presiding Member needn ebr $250permeeting Independent Members Presiding Member CEO Performance Management Panel Mid North Community Passenger Network Committee Riverton RecreationGround Committee Clare Town Hall Committee Auburn RecreationCommitteePark Management $208permeeting Independent Members Development Act 1993. Development Act1993. s Audit Committee are: ers arepaidfortravelling. $449 permeeting $1,320 per meeting No of Meetings Attended No of Meetings Attendedof Meetings No Council has three independent members on independent hasthree Council ssessment Panelconsists offourIndependent r travellingand overnight accommodation if Member is one oftheIndependent Members. hed in accordance with the Act Development hed inaccordance ncial reporting,internal controlsandrisk gate ofthe Council in committee to Council. to Council. committee ng the 2017-2018 financial yearwiththe financial ng the2017-2018 5/5 5/5 4/5 5/5 5/5 3/4 4/4 4/4 4/4 4/4 accordance with the with accordance It assists Council to
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 8 CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 meeting, subject, section and date of release. Register iskeptonany ordersmadeunder Sect Council undertakes areviewofanyordersmade June 2017. provided with regardto the ConfidentialItems Under Section 90 (2) & 91(7) of the Local Act Government 1999, the following information is to discussthe relevantitem. atthemeetingforand, asaresult,thepublicisexcludedfromattendance timetaken the periodof Council and Council committeesmay, Confidentiality are availableonthe websitewww.claregilbertva decisions onanumber ofspecified administrati The Council hasprovided theChief Executive O Delegations to the Chief Executive Officer In keeping with legislative requirements Council: annually. 18/09/2017 Riverton Footpath Tender (d) 18/9/2017 18/9/2017 (d) Riverton 18/09/2017 Footpath Tender 25/6/2018 Police Paddock – Paddock Police 25/6/2018 – Paddock Police 21/5/2018 20/11/2017 18/6/2018 CEO Performance Management Panel (a) 18/6/2018 18/6/2018 (a) Panel Management Performance CEO 18/6/2018 24/4/2018 15/3/2018 26/10/2017 (e) 21/02/2018 Officer Executive the Chief of Appointment 12/10/2017 18/6/2018 18/6/2018 22/5/2018 21/5/2018 19/03/2018 19/03/2018 11/12/2017 20/11/2017 25/09/2017 24/07/2017 Date The number of orders that remained The number of orders thatwererevokedduringthe 2017/18 year: The number of orders thatexpiredorceas Determines the type,range and scope ofproj Determines the policies to beapplied bythe Implementa probationary period Key PerformanceIndicators for CEO – sixmonths probationary period Key PerformanceIndicators for CEO – sixmonths probationary period Key PerformanceIndicators for CEO – sixmonths Plan Subject probationary period Key PerformanceIndicators for CEO – six months probationary period Key PerformanceIndicators for CEO – sixmonths and RevocationPlan /AmendmentCouncilResolution of Implementation ofRiverton StormwaterManagement Herbicide Weed and MinorPest Clare FootpathTender Australia DayAwards Paddock -WilliamStr Police Valleys Pool air conditioningrepairs Transfer Station Auth Protection Environment tion ofRiverton StormwaterManagement William Street Stormwater Stormwater WilliamStreet Stormwater WilliamStreet fromtimetotime,discussanitemofbusiness in confidence operative during the 2017/18 year: the 2017/18 during operative eet StormwaterUpdate ority (EPA)breach Rhynie dt pl uigte21/8ya: 13 ed to apply during the 2017/18 year:
Control Tender Contract raised atCouncilMeetingsfrom 1 July 2017to 30 Council in exercising itsdiscretionary powers. ects to be bytheects to undertaken Council. ve and policy matters. A copy theDelegations of matters.Acopy ve andpolicy lleys.sa.gov.au Councilre ion 91(7) which contains the date of original under Section 91 (7). A confidential Items under Section 91 (7). AconfidentialItems fficer with the delegated authority to make make to withthedelegatedauthority fficer Section Released (h) &(i) view these delegations (b) (b) (d) (b) (d) (d) (d) (d) (a) (a) 18/6/2018 (a) 18/6/2018 (a) (a) (a) 18/6/2018 18/6/2018 18/6/2018 On 18/4/2018 22/03/2018 31/12/2017 25/9/2017 27/2/2018 0 5
9 discuss internalcontrols,risk The followingisalistof registers that Registers of theAuditeachyear.TheCommitteemeets wi The external Auditorsfindingsar inc). (GST $18,700 was The remunerationpaidtoGalpin Act 1999. Government withtheLocal audit. Thisappointment is inaccordance External Auditorsfora five yearcontract expiri Galpins, Accountants,Auditors and Business Consultants have beenappointedbyCouncilasthe Remuneration and Auditor External Council iscommittedtoahi Clare &GilbertValleys Risk Management own gapanalysis and andtointegrateWork SafetyintoHealth Council’s Strategic Plan. an exempt employer, to setitsownWork Health Health and Safety. Pursuantto the Exem WorkCover Councilcontinuesitsendeav Clare &GilbertValleys andSafety Health Work Human resource and personnel practices, polic isresponsiblefor: The ChiefExecutive Officer gender representation. The ChiefExecutive Officer Council has staff whospan awiderange ofage gr equalemployment Councilmaintainsitscommitmentto opportunities. Clare &GilbertValleys Equal Employment Opportunity The Management Team is ledby Chief Team Management Management Human Resource other programs. through that process are managed and mitigated through inclusion in annual work area plansand operational risk. Thisregister hasbeen reviewed In 2016an Organisational Risk Register wa actions arein place. managed andreported against, whilst ensuring th Standard. Thisframeworkensuresand thatrisks Council manages itsstrategic,operational and fi Total Employees 59employees, with afulltime equivalent of 51.02. and mayalso include private useof a motor $224,470 to $146,760 from aband in salary Award over include officers these for Salary packages Manager Works &Infrastructure Manager Development &Commun Manager Corporate Services Chief Executive Officer ebr eitro neet Register Register ofInterests (CouncilAssessment Panel Members) Community Land and Charges Fees Officers Register ofInterests Officers Register ofSalaries Members Register ofAllowances &Bene Members Register ofInterests employment opportunities inrelation tothat employment. Developing andimplementing otherinitiativestoensure thatemployees have equal employment withthe Council. Developing andimplementing an equal employment opportunity programrelatingto management and to seek clarification on financialmatters. e reported to theAudit Committ to e reported s, Accountants, Auditorsand Business Consultants for the audit ity Mr Andrew Christiansen areheldat Council’s Clare office: Executive Officer, Dr Helen MacdonaldDr Helen Executive Officer, is Registerof Confidential Items fits s developedprofiling Council’s corporate and vehicle, superannuation and mobile phone. Dr HelenMacdonald Mr ChrisMiller Mrs Leanne Kunoth ies andprocedures arereviewed annually. andfurther refinedin 2018. Risks identified ng at the completion of the 2019/2020 financial ng atthecompletion of the2019/2020 By LawsBy Public Roads Development Register Gifts andBenefits Register oups and Council maintainoups nancial risksinaccordance with theAustralian & Safety objectives basedonthe organisation’s is appointed asthe Equal Employment Officer. at effectivepolicies, operating guidelines and internal controls areidentified,assessedand gh standardofgovernan pt Employer Standards,Councilisrequired as ours to maintain a high standard of Work th Council’s Auditors on Auditors th Council’s Election Campaign Returns Donations ee andCouncilatthecompletion s a relatively balanced s arelativelybalanced ce andaccountability. anannual basis to
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 10 CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 Council has adopted thefollowing Policies: Policies The followingisalistof Codes required Codes decision was upheld by Council. regarding the application of Council’s Policy reviewed. TherewasOne (1)applic Decisions Policy, outlining howdecisions of Counc il orpeopleactingonbehalf of Council are As required bythe Local GovernmentAct 1999 Decisions of Review Informal Gatherings PolicyInformal Gatherings Fraud & Corruption Prevention Policy Financial Hardship CWMSPolicy Event ManagementStrategy European WaspPolicy Elected Member Casual Vacancy Policy Disposal of Land &Assets Policy Consen Plan Development Development AssessmentProcedures Policy Deferment Rates Dueto Hardship Policy Debt Collection Policy CWMS CustomerPolicyService Charter Customer Service Protocol Policy Council MembersTraining andDevelopment Boards MembersAppointmenttoExternal Council Policy Council MembersAllowances andBenefits Corporate Purchasing Conduct Council Complaint HandlingProcedure for Code of Members Compliant HandlingPolicy CAP Complaint Handling Policy Caretaker Policy Car Parking Contribution Policy Budget Policy Australia DayAwardsPolicy Asset Strategy Asset Policy Art CollectionPolicy Application to LayUn Policy toCWMS Connection Additional Code ofPractice Meetings of Employees Council – Conduct of Code Members Council – Conduct of Code Code of Practice Access to Co derground Services Card Procedure Policy t Delegations Policy t DelegationsPolicy CouncilandCommittees uncil andCommittee Meetings ation for review of a decision during 2017/2018, this was under the Local Go “Additional Connection to CWMS Policy”, the to Policy”, CWMS Connection “Additional Country Acknowledgementto of Country– Welcome Organisations Policy Waiving ofDevelopment Fees for not for Profit Volunteer Policy Tree Management Policy Unreasonable Complaint Policy Treasury ManagementPolicy Social Media Policy Shipping andorSea ContainerPolicy Second hand Transportable DwellingsPolicy Policy Scholz Park – August Sc Safe EnvironmentPolicy Risk ManagementPolicy andFramework Request for Service Policy Records ManagementPolicy Rate Rebate Policy Rate Policy Public ConsultationPolicy Procurement Policy Outdoor Dining Policy Order Making Policy Opening Prayer Policy Official Purchase Orders Policy Nomenclature Policy Media ContactPolicy Internal Review of Co Internal Financial Controls Policy withtheCopyrightAct. theState Act, theDevelopment of Interaction InspectionBu of , Council hasan Intern Records Act, the Freedom of Information Act Act Information the of Act, Freedom Records vernment Act 1999:
ilding Work Policyilding Work uncil Decisions Policy holz Travelling Trunk al Reviewof Council 11
More detailedinformationisava practical. Council iscommitted to pursuing a convention best valuefor money whilemeeting the needs of the carrying outofworksandpurchasing goods Council aimstoensure Clare &GilbertValleysth purchasing and procurement Polices. Valleys to theratepayersofClare&Gilbert Clare &GilbertValleysCouncil continues tostriveprovide va Competitive TenderingCost & Effective Services All applications should be submittedin writ processing fees and conditions can be obtain previous year).Freedom ofInformation applicat information underthe provisions of Informationof theFreedom Act (comparedto5inthe theDuring 2017/2018year,the Clare& financial Information Requests information Statement is updatedannually an overview of information held byCounciland details howtoaccess Information Statement. The purpose oftheInformation Statement istoprovidethepublic with meet therequirements ofSection 9(1a) ofthe documents held byCouncilsandpl The Freedom ofInformation Act 1991 (the FOI ProvidingPublic Access Official to Documents andRecords Statement Information - Information of Freedom been prepared forallremaining CommunityLand. A Community LandRegister ismaintainedbyCo excluded.to be land decision onthe occurring throughout that process. Following co pursuant toSection 193 oftheLocalGovern The Council;progressively Clare &GilbertValleys 1999 came into from effect 2000. All localgovernment landbecame classified as Plans Land Community Management CLARE SA 5453 4 Gleeson Street Clare &GilbertValleysCouncil The FOI Officer ilable intheProcurementPolicy. ays a vital role inthe overall tr role ays avital and published onCouncil’swebsite. and ing and forwarded withthe application fee to: ed fromCouncil’swebsite www.cgvc.sa.gov.au Community Land when theLocal Government Act Councilthrough theadoptionand utilisationof uncil. Community Land Management Planshave ment Act 1999, with community consultation with consultation community 1999, ment Act Council andthe Atthesametime, community. Council FOI Act, Councilsare required topublishan Act) gives you the right to request access to requestaccess givesyoutherightto Act) nsideration ofsubmissions, Council madeits Gilbert Valleys Council received 2 requests for at itsmethods of serviceprovision,including determinedwhich lands should be excluded of purchasing locally wherever possible and are transparent,costeffectiveandrepresent ion forms, as well asdetailsofapplicable lue for money inservicedelivery ansparency of government. To the information. The
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 12 CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 report annuallyon: Competitive NeutralityPrinciplesunderNational The National CompetitionPolicy categori This determination should be Council todetermine. business activityto which competitive neutralityprinciples shouldbe applied isamatterfor “business activities” are being“business activities” are carried out by Co These provisions do not apply to any Council activity. activity. anyCouncil applyto do not provisions These of Public Reform Structural Monopolies year. financial the2017-2018 during principles Council has notreceived anyco Neutrality Competitive of Application the Concerning Complaints the reportingperiod. Council has neither commenced nor ceased a signif Activities Business of Significant Cessation or Commencement Council has determined that ithasnosignifican Category 2 Council has determined that ithasnosignifican Category 1 Significant BusinessActivities 1996 to ensure the application of Local Government isrequiredtocomplywithth Reporting – Clause Statement 7 Policy Competition National The application, or change inappl or cessation ofsignificant business activities The determination of significant business activitiesundertaken by Council,and thecreation activities significant 2 – allother Category assets inexcess of $20 million Category 1 – businessactivities withanannua than nominal ortrivial relative business activity the Whether thesizeof impact inthemarketthat ismorethan normal or trivial. Whether the business activity possessessuffici The intent of theNationalCompetitionPolicy monopolies Complaints about theapplication of competitive neutralityandthestructuralreformorpublic made taking into account: account: into made taking competitiveneutralityprinciples mplaints concerningtheapplic ication, of competitiveneutrality ses significantbusiness activitiesas: e CompetitionPolicy Reform t business activities to declare under category under t2 declare category businessactivitiesto under t1 declare category businessactivitiesto Competition Policy requirethatCouncils must l revenue in excessof $2 million or employing uncils. anacti Whether uncils. to the size of themarketasawholeto thesize ismore ent market powerto create acompetitive icant icant business activity during the course of ation of competitiveneutrality andpractices when significant (South Australia) Act vity isasignificant 13
Strategic PlanObjectives An exceptionalqualityoflivingforall, with Outcome and Being Well Community harmonious 2017-2018. for achievements and projects a be The followingtableindicates,byeachofthe si will Valleys Gilbert & Clare Clare &GilbertValleysCouncil – Vision be achieved the of without the anddedication hard work community. facili asupportingor maybeabletotake Council Many in the of the StrategicPl strategies contained outcomes and services Coun The Strategic Plan 2020 outlines avision and ou Strategic Plan culturally rich rural environment environment rural rich culturally recognised local produce and services. services. and produce local recognised Develop targetedSTEM and digitalliteracy Key Proposals Continue to consolidate, reviewand activities activities building social capital connection and service through ongoing community as “community space” Explore, enhance andimplement the library accreditation. cyber safety.Continueto work towards Esmart programs with afocus ondigitalinclusion and Continue to consolidate digitalliteracy education programs. programs including early learningand adult to community needsfor lifelong learning collection building. resour information and Continue to provide accesstoquality management andspecial projects. including Network database Card Continue to strengthen andimprove the One Development role. Provision of financial support fora Youth pect ofthelibrary ces through focused focused ces through cil will deliverby2020. with first class facilities, innova facilities, class first with respond opportunities availableforpeople of allages. x themes in theStrategi tcomes desired forthe Counciland the strategies, welcoming community living living community welcoming tating role, tating role, however we thatthisplan know cannot Library building challenge, school programs including the Lego in the with enhanced after- program Mathematics) (Science,STEM Technology, Engineeringand people. providing spacetobuild club atthe Clare Libray are examples of Centre and the establishment of a Teen book tea atSaddleworthLibrary and Community programs implemented. The community morning Community connectionsocial capital and organisations, Be Connected, Esmart and Public lessons,in conjunctionpartner with one on one help sessions andsmall group Digital literacyprograms expandedto include delivered. holiday, and Children’s jigsaws. Adult learners, station, which include community colouringand thewell-used of mindfulness Introduction 24 months, in response to community need. session added atthe Clare Libraryforbabies 0- Additional weeklyBabyBounce and Rhyme Time review cycle of thephysical collection completed. customerimprovement needs. Continuous and Collection building of phys Library. Community School Continued systems support ofthe Riverton from within the librarymanagement system. customer payment of lost anddamaged items, PayPal paymentsystemfor direct cashless customer databases. Implementation ofthe Management andimprovement of collectionand Development. Council provided financial supportforYouth Outcome an relyonworking in partnership with others.
tive business and internationally internationally and business tive c Plan 2020, the planned theplanned 2020, Plan c book week programs Toddler Tales, School connectionbetween and science sessions. ical collection to meet ical collection in an attractive and and attractive an in
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 14 CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 A united,transparentand equitable vision for the wholelocal area. Outcome New shelteroverMarrabelPlayground Strong community leader Strong community Outcome Key Proposals 2017-2018 2017-2018 Key Proposals te h nulbde rcse Annual Steer theannualbudget processes conjunction with the Asset Management Plan. Revise tenyear Long Term Financial Planin Management Plan. Facilitate thefinalisationof Asset Key Proposals 2017-2018 2017-2018 Key Proposals otnet upr omnt omtes Co Continueto supportCommunityCommittees annual allocation of maintain insurance reim which range indiversityand complexity and Continue to support Peak Body Projects and CouncilCommittee. Bodies Hold community forums including one Peak $78,000 in the the budget. in $78,000 ship and an activeen bursements with an bursements with g aged volunteer sector. allocation. Clare. in 2018 February 26 on held A joint Peak Body and Outcome reimbursed as perPe Peak Body projects supported and insurance Outcome Annual Business Plan and Budget 2017-2018. PlanandBudget 2017-2018. Business Annual with together by adopted Council 2027-2028 Reviewed Long Term Financial Plan 2018-2019 to September 2017 Asset Management Plan adoptedby Council in adopted by Council on 25 June 2018. 2018. June 25 on by Council adopted uncil throughuncil supported funding Committees Business Plan and Budget 2017-2018 was PlanandBudget 2017-2018 Business ak Body Agreements. ak Body Council Committee forum 15
A healthyand activecommunitysupportedbyarange of tailoredservices and facilities. Outcome visual artsandperformances. A vibrantartsand cultural sector where creativepeoplethrive andresidents andvisitors can enjoy Outcome Lifestyle and Recreation Centre, Clare. Management servicestotheValleys Lifestyle Manage agreement with YMCAto deliver of the Riverton Pool. Investigate alternativemethods of management Copper CoastDistrict Councilof the linktourism andrecreation with eventto cycling Plan and deliver theWineWheelsandWhiting services providedbyCouncil. management andretention for allrecreation Work toimprove customer service,traffic events forthe region. Continue to seek and deliver majorsporting to promote all recreationservices. Increase marketing through a varietyofmedia and vibrant community. funding opportunities to helpbuild a healthy groups and associations withdetails ofgrant Provide ongoing support tolocalsporting seating and space for al fresco library use. Clare Librarytoinclude cultural features, public Develop and completethegardenspace atthe manage events. to Continue assist thecommunityto risk Key Proposals 2017-2018 2017-2018 Key Proposals 2017-2018 Key Proposals future budget period. Project awaiting funding and held over fora the whole Councilarea. risk manage various community events across Council continues to assist thecommunity to Outcome management oftheValleys LifestyleCentre, successful months working together onthe Council and YMCA have celebrated 12 outsourcedYMCA. to The RivertonPool has been successfully Clare to Copper Coastbike ride. andCouncil hosted Whiting– the WineWheels Council incollaborati all recreationservices provide by Council. to improve customer service and retentionof Management arecontinuo unsuccessful. application Tour DownUnder, 2019 app Council unsuccessful. SAMasters the application 2019 for Games, Clare to Copper Coastbike ride. YMCA applied andCouncil hosted Whiting– the WineWheels Council incollaborati sport andrecreation services and programs. market through a varietyofmedia topromote Council worked toassistthem with YMCA and vibrant community. funding opportunitiestohelpbuilda healthy grant details of with and association bodies Council provided suppor Outcome on with Copper Coast on with Copper Coast
t to local sporting sporting local t to lied foraStage ofthe usly lookingfor ways
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 16 CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 Natural bushland,riversystemsandha Outcome Distinctive heritagebuildingareprotected and celebrated. Outcome Sustainable land usedevelopment, afford Outcome Environment Built and Natural outcomes. developers to ensure best development and Communicate withapplicants Gilbert Valleys. desired characteroutcomesforthe Clare & the development that reflects Encourage accordingly. Council’s Developm Plan Amendment Report and update andSettlem Townships Finalise the Clare Township and the District Key Proposals 2017-2018 2017-2018 Key Proposals alleviate floodingto properties. Sevenhill - IndustrialStreet– Upgrades to Victoria Grove andBurton Street. alleviate floodingissues onWilliam Street, Paddock / WilliamStreetflood mitigation to Clare - continuing works on thePolice Stormwater Drainage character. cultural significance and desired town Identify and protect placesof heritage and Key Proposals 2017-2018 2017-2018 Key Proposals 2017-2018 Key Proposals ent Plan policy policy Plan ent ents Development ents Development bitats arehealthyandpro able appropriate andaccessiblehousing. timely developmentapprovals aremade. in planner willcommence good development outcomes. A new graduate town closely with applicants and developers toensure Council’s Developmentan the development process. to help potential developerstoguide themthrough Council area. and Councilstaffareavailable willing provides theguidelines fo The Clareand GilbertValleysDevelopmentPlan early 2019. currently underway, expected to be complete in DPA is Clare Township and the 2016 in completed The District Townships andSettlementsDPAwas Outcome Outcome apply forfundingto improve their properties. owners of Localand State Heritagelisteditemsto developed and will bereleasedinlate-2018 for firstCouncil’s HeritageRe directional flow management. Wetlands to the Clare Township toassistwith the inthe HuttRivercontinued from Gleeson works completed. Channelremediation works Henry Street, Clareand Kingston Terrace, Auburn Clare, Auburn, Sevenhilland Riverton, withthe Stormwater and drainage works continued in Outcome t ected. ected. r development withinther development d Community teamwork early 2019toensure storationbeen Fund has 17
The road network issafeandefficient. Outcome Transport and Infrastructure Energy, water and natural resources areused sensibly and waste isreduced. Outcome Agricultural practices are sustainable andecologicallyfriendly. Outcome Roads to be Resealed 16/17. paving work following bridge construction in Bridge,SimmosSaddleworth –completion of existing width andthe headwall replaced. Ryelands Bridge, Tarlee tobereinstated to Saddleworth. renewal of “Morris Bridge”onSteeltonRoad, A grantapplication has been submitted for Bridgeworks Key Proposals 2017-2018 2017-2018 Key Proposals 2017-2018 Key Proposals of PrimaryProduction land. Retain and strengthen the economic potential environmental sustainability. StarRatingfor minimum Energy Efficiency beabove development the to Encourage 2017-2018 Key Proposals Kelly Street,Clare Brothers Hill Road,Auburn ManooraMin ManRoad, Road, Manoora Brothers Hill Hut Road,Clare White Bridle Street,Saddleworth Crawford Avenue,Saddleworth Springfarm Road,Clare Barinia Road, Stanley Flat Waterloo Waterloo Road, Copper Ore Road, Mintaro Main Road45, Marrabel Outcome retained within the Council area. Zone andensuresthatprimary production is land divisionwithinthe Primary Production Development Plancont The Clareand GilbertValleysCouncil’s All roadswerere-sealedand completed The works on Simmos Br access.agriculture machinery theexistingpavementwidth allow to to Ryelands Bridge, Tarlee has alsobeen widened the Saddleworth. to east of Road to provideaccess upSteelton upgrade works was replacedwhichwill complete thebridge Morris BridgeonSteeltonRoad,Saddleworth Outcome efficiency. that mayincreasetheirbuilding’s energy of products and processes availabletothem Council provides general advicetodevelopers Outcome Kelly Street,Clare Brothers Hill Road,Auburn ManooraMin ManRoad, Road, Manoora Brothers Hill Hut Road,Clare White Bridle Street,Saddleworth Crawford Avenue,Saddleworth Springfarm Road,Clare Barinia Road, Stanley Flat Waterloo Waterloo Road, Copper Ore Road, Mintaro Main Road45, Marrabel rols developmentand idge were completed.
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 18 CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 Roads to be resheeted resheeted tobe Roads Main RoadSouth, Winders Road, Black Springs River Road,Marrabel Light Quarry Road,Marrabel Bruce Road, Riverton Old Manoora Road, Saddleworth CalcanniaBarinia Road, Street, BlackSpringsMain Robins Road,Tarlee Smart Road,Hilltown Harvey Highway, Hilltown Rossmore Road,Benbournie Hicks Road,Armagh Benbournie Road, StanleyFlat Benbournie Road,Armagh Muanu Road,Boconnoc Park Kimber Road, Stanley Flat Fairfield Road, Penwortham Penwortham Morrison Road, Clampett Road,HillRiver Overton Road,Auburn Auburn Kench Road, Lamkins Road, Auburn Schmerl Road,Auburn North Road,Waterloo Powerline Marrabel Orana Road, FrederickTarnma Road, Granny Creek Road, SalterSprings Lookout Road,Riverton Ettrick Road,Riverton Ashton Road, Saddleworth Claytons Road,Stockport River Road, Riverton Stockport Road, Rohdes Hentschke Road, Riverton All rural resheets were completed completed were All ruralresheets Main RoadSouth, Winders Road, Black Springs River Road,Marrabel Light Quarry Road,Marrabel Bruce Road, Riverton Old Manoora Road, Saddleworth BariniaCalcannia Road, Street, BlackSpringsMain Robins Road,Tarlee Smart Road,Hilltown Harvey Highway, Hilltown Rossmore Road,Benbournie Hicks Road,Armagh Benbournie Road, StanleyFlat Benbournie Road,Armagh Muanu Road,Boconnoc Park Kimber Road, Stanley Flat Fairfield Road, Penwortham Penwortham Morrison Road, Clampett Road,HillRiver Overton Road,Auburn Auburn Kench Road, Lamkins Road, Auburn Schmerl Road,Auburn North Road,Waterloo Powerline Marrabel Orana Road, TarnmaFrederick Road, Granny CreekRoad,SalterSprings Lookout Road,Riverton Ettrick Road,Riverton Ashton Road, Saddleworth Road,Stockport Claytons River Road, Riverton Stockport Road, Rohdes Hentschke Road, Riverton 19
Council owned landand buildings are fulfillinga useful functionand providing public value. Outcome transport Community Outcome areFootpaths and safe,attractive well maintained. Outcome community. continue theimprovements to byCouncil ishosted which Network Promote the MidNorth Community Passenger Key Proposals 2017-2018 2017-2018 Key Proposals Key Proposals 2017-2018 2017-2018 Key Proposals Avenue to Elliot Street from Hannaford Torrens Road upgrades on Riverton –continuationRivertonfootpath of Mill Place. renewals – Main North Road fromNess Stto Footpaths and Kerbing Clare Main North Road shed in Clare. footbridge and the constriction of a dry sand repairs totheClareboardwalk and Lions Park barrier works,refurbishm throughout the districtincluding salt damp Building works aretobe carried out Key Proposals 2017-2018 2017-2018 Key Proposals is ac cessible and well used. and well cessible ent of publictoilets, ofservicestothe completed. Footpath upgradesin Clareand Rivertonwere Outcome Community PassengerTransport. Council continues to host theMidNorth Outcome in Clare. A DrySand Storage shed hasbeen constructed Park, Clare was completed. repaired andthe Riesling TraillinktoMelrose Library. The Lions Park footbridge, Clarewas at theStockportInstituteand Clare Salt dampbarrierworkshavebeen completed Outcome
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 20 CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 Improved financial sustainability Outcome A resilientcommunity. Outcome sustainability organisational and leadership Council all threeschemes condition reportsreschedulesfor reportsat identified in the 2016-2017 CCTV and Defect rectifications on the pipework CommunityScheme WastewaterManagement theplant. into infiltration stormwater the ClarePump stationto cope with well astheinstallationofabalancetankat carried outtoalleviatecomplianceissues as Riverton and Saddleworthplant will be Pump stationupgrades for the Clare, CommunityScheme WastewaterManagement Returns. Statistics of Financial Statements andAustralianBureau Prepare externalreports including Annual monitoring. departments toallowforeffective Provide financialreportsasrequired by Key Proposals 2017-2018 2017-2018 Key Proposals Key Proposals 2017-2018 2017-2018 Key Proposals Continuity Plans. Emergency Management Plansand Business Continue to develop / reviewCouncil’s
Plan and Emergency Management Plan. Council continues to review Business Continuity Outcome were repaired in Clare and Saddleworth. The identifieddefects on the CWMS pipework were repaired in Clare and Saddleworth. The identifieddefects on the CWMS pipework commenced. the into plant has infiltration with stormwater balance tank atthe Clare Pump Station to cope systems in Clare and theinstallationof Community Waste Water Management Scheme Pump stationupgrades were completed onthe external auditors. a successful auditby Council’s independent 2017 were adopted in November 2017 following Annual Financial Statements regularly. Monthly reportsprovidedwithbudgetreviews Outcome forthe year 30June 21
Strong leadership Outcome A modern efficient Outcome Streamlined Council processes andprocedur Outcome going work on Internal Internal on work Ongoing Continue with Internal Control Development. Scheme Local government WorkersCompensation Government OneSystem in compliance with the of Work Health andSafetyLocal to Continue towardsthedevelopment work review of Council’s delegations register. and good governance, including the ongoing systems and processesto reflectlegislation Develop and reviewpolicy,procedures, pertaining tolocal government business. relevant legislation,standardsand codes Identify and implement all appropriateand Key Proposals 2017-2018 2017-2018 Key Proposals Key Proposals 2017-2018 2017-2018 Key Proposals 2017-2018 Key Proposals 1999. required by the Local Government Act as to Continue assist theAuditCommittee meetin All ceremonies and twin city arrangements. Australia Daycelebrations, citizenship including the conduct of civic receptions, Promote and Support the role of Mayor Hold RegularCouncil Meetings and training. members, including the ongoing use ofICT Promote and support the role of council and accessible IT system and Councilwebsite. IT system es that meetlegislativerequirements. Outcome iPads within the Council Chamber. Council Members have continued the usage of Audit Committee meetingsheld 15 Citizenship ceremonies. Saddleworth, Auburnand Australia Daycelebrationswereheldin Riverton, Council meetingheldin Mintaro. Outcome every AuditCommittee Meeting. insured performanceindicators reviewed as required by legislation and self WHS Polices and Procedures arecontinuing to be September 2017. updatedlegislation. DelegationsRegister adopted by Council inaccordance with New or reviewed Council Policies continue tobe government identifiedandadhered to. All relevantlegislationpertainingto local Outcome 22 June 2018 June 22 12 February 2018 and 2017 November 13 9 August 2017 gsand workshops conducted with one Clare. Mayor conductedClare. Mayor Controls reported to
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 22 CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 THE YEARINREVIEW Key achievements for theRivertonPool: Lifestyle Centre: Key achievementsfor TheValleys health andfitness. YMCA have a huge commitment to those in need inthe community. well as ensuring access is possible to managing sport andrecreationalfacilities,deliver pipework were repairedin Clare and Saddleworth. stormwater infiltrationinto the planthas co systems inClareandthe installation of thebalanc Pump station upgrades werecompleted onthe Community WasteWaterManagement Scheme directional flow management. Wetl from theGleeson the HuttRiver in continued Street, ClareandKingston Terrace, Auburn 700 facilitiesacrossAustralia withover15 Lo Riverton Pool to the YMCA of South thatmanages Australia. organisation YMCAisa profit not for As of 1 July 2017, Council handed the management of The Valleys LifestyleCentre and the ValleysLifestyle Centre & the RivertonPool Stormwater and drainage works continued in Clar to Melrose Park, Clare wascompleted. ADrySand Lions Parkfootbridge, Clare has had the decking an Salt dampbarrierworks havebeen completed at widened tothe existing pavement width to provide access up Steelton Roadto the east of Sa willcompletethebridgeupgradeMorris BridgeonSteeltonRoadwas replacedwhich works to Main on completed were upgrades Footpath roads hadpavementfailuresrepaired,widening of therural roadnetwork was re-sheeted and approximately 7km of rural and township sealed flood damage repairs, as well as theThe works capital department have had a very busyyear withthe continuation ofthe September 2016 an Works to providea safer environment. Major maintenance to plant room undertaken Income foryear $5,900 favourable tobudget. parties– Held two pool Australia Dayand community Grand Opening. Favourable tobudget by 10members. Year at2017YMCAAwards. Recognised as YMCA Centre of the $106,000. budget to Favourable attendances. 917 – Reintroduction of Strength forLife which isalsoa Centre record. Swimming lessons peaked at450, which isa Centre record. Total memberspeakedat430 allow for agriculturalmachinery access. North Road, Clare and Torrens Road,Riverton. d programmed maintenance works. A total of 58km 58km of A total works. maintenance d programmed mmenced. The identifieddefects on the CWMS works done and failingsections reconstructed. works completed.Channelremediationworks ing communityfocusedprogramsand services as the Stockport Institute an ddleworth. Ryelands Bridge, Tarlee has also beenalso ddleworth. RyelandsBridge, Tarleehas Storageshed hasbeen constructed in Clare. e, Auburn,SevenhillandRi cal Government authorities inSouthAustralia,cal Government e tank at the Clare Pump Station to to cope PumpStation e tank with at theClare d hand rails replacedandthe Riesling Traillink ands to the Clare Township to assist with d the Clare Library.The verton, with the Henryverton, with 23
with events such as the literature competitio with events suchastheliterature Friends of theLibraryprovidedvaluableassist The Libraryalso hosted communitydisplays Children’s Book Week children visited one of our Libraries during Science Week after school activities. 873 18 children participatedinthe 2017/2018 Library runningtheLittleBangDiscovery Club. 14 families participated inthe first year ofthe creative space. children toexplore and learn in asafe and Australia, haveallprovidedopportunities for Discovery Museum and InspiringSouth Club, Club, anniversary of railwaysin Clare. Science Week Week Science maker space tables, enables the next generation of innovators, so destinations forthepr Community Centre became accredited learning and Library andSaddleworth Library Children’s Universityprogram.BothClare with the University Adelaideandthe of year markingthebeginning of the partnership beafocus, with this continues to Mathematics) (Science, Technology, andEngineering partnerships witheducation providers. STEM for informallearning theprovision community of materials through learning and seeks to build theskills ofthe The Library hasastrongfocusonlifelong the Library. provided by thelibrary. The Home Library serv Programs suchasAdult LearnersWeekand Get skillsacross thecommunity. digital literacy programs and have helped bridge the digital lessons andDigital literacy one-on-one assistance members to accessresources from every publiclibrary inthe State. Board of SA, andallbranches arepart oftheSo Clare andSaddleworth branches have accessto fr providers. youngandfacilitatin literacy developmentinthevery at babies0-18 months andtheir caregivers, cate program to theweekly was addedto session well attendedand helped tobuildvital literac Preschool story time (Toddler Tales), School holiday programs and Children’s Book Week were ebooks were loaned, and thelibrarieshosted 69,558 Clare, Auburn and Saddleworth Libraries loaned 121,954 opportunities for learning,leisure,and linking pe brings people together aroundth innovation sparkcreativityand to information, Libraries playavitalcommunityrole inproviding pe Libraries in partnership withtheChildren’s
and and The Little Bang Discovery Discovery Bang Little The in August 2017. 2017. in August , and through forming forming through , and ogram. Scienceliteracy Lego in the Library, Library, the in Lego e physical and digitalworlds ice connectedle n foryoung writers whichhighlighted the100 y skills.A secondBaby Bounceand Rhyme Time ance through fundraising and authors and celebrated communityevents. . The Clare and Gilbert Valleys’ Libraryservice uth Australian One Card network, which enables with thepurpose of stimulatinglanguage and Online service Week highlightthedigitalliteracy divide by building foun r forincreaseddemand.Thisprogram isaimed ople to each other and the world. In 2017-18, In 2017-18, world. the and each other to ople ee internetandWiFi provided by theLibraries havebeenprovided through lifelong learning ople fromall walks oflifewith a placetofind
visitors. visitors. g communityconnecti
physical items. Inaddition, 4,639 ss mobile community members to of information. It provides dation informationand and through assistance ons for theircare th
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 24 CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 Southern Area: Area: Southern Area: Central Day Australia contribute to community development. outstanding effortsbylocal people and groups who toacknowledge awards Council presents people. being 1,100 breakfasts 2018 the for attendances are opentoallresidentsofthe Council area, with Riverton, Saddleworth and Auburn. These functions Council hosts AustraliaDay breakfastsatClare, Day Australia were presented byMayorAughey OAM. the lastyear, 15Australia During Australia. of of theCommonwealth citizen a the Australian Government toreceive thepledge as Mayor AllanAugheyOAMhasbeen authorised by the community. privileges whichallowpeopleto participate fullyin responsibilities and conferring substantive identification with Australia,acknowledging other’s beliefs. Itisaunique symbol of formal and equality under the law andrespect for each celebrates Australian values includingdemocracy cohesive and inclusive Australia.Citizenship Australians andlies at the heart ofa unified, Australian Citizenship is an important bond for all Citizenship Ceremonies - Australia Day Citizen of the Year Year the of Citizen Day Brendan Hrycek Australia - Doug Handley - Community Event of the Year Year the of Year the Event of Citizen Community - Young Day Year No Award the of Australia - Citizen Day No Award Australia - Year the Trevor Hayden of Year the Event of Citizen Community - Young Day Hats AdelaideFringeFestival Australia - Awards 2018 2018 Awards n Citizenship Certificates Mayoral Awards Area: Northern John Tayler Rhonda Seymour Gaynor Botcher Lions Green Team Trevor Mace Jim Scott Year the Ben Fuller of Citizen Day Year the Australia of - Year the Event of John Koch Citizen Community - Young Day Clare Valley Park Run Australia - Donato Hale Kassa Etabez 25 their pets appropriately. their petsappropriately. the new system and ensuring people register continue toassistthepublicin understanding Government pre and post implementation and Council staffworked closely with theState microchip and owner details over,etc. e.g. mapping correctbreeds, colours,migrating particularly intermsof datamigration, a StateGovernmentrunsystem, run systemto Government aLocal from transitioning Council complex issues that needed tobe resolvedby a was There 2018. July Dogs and Cats Online (DACO) commenced on 1 Management Animal members of our community. to do in case of a bushfire emergency.measures on theirproperties toreduce firerisk Fire prev Council iscontinuing to encourage ow all property reduced. ensu area to the Council throughout Prior toeverybushfire season, Co Fire Prevention Regional Council and Regi & GilbertValleys Councilhoststh professional assistance of agroup of highlydedi needs thetransportof disadvantagedin re our The Mid North Community PassengerNetwork(MNCPN Network Passenger Community North Mid being: Council areawitha high percentage Developments are diversewithin the Applications Development 2017-2018 required. newspaper. Both categories can be assessed by applications requiretheno Category 2applicationsrequire Council to no Development Plan. Development applications may berequiredtopr Council staffassessdevelopmentapplications Applications Development Resulting in 750 notices being issuedtopropertyowners Council has undertaken routine inspections across thedistrict seater wheelchairaccessten MNCPN hasa volunteersMNCPN has50 a wheelchairaccessSUVs and MNCPN hasseven vehicle shops and factories offices garages and carports sheds (includingfarmsheds) onal Councilof Goyder. significant number of tification of adjoininglandowners an uncil’s Fire Prevention Officer inspects and assesses properties e services, which covers Adelai re fuelloads arekepttoaminimum and the risk of bushfire is Boundary realignmentapplications created New allotments Land Divisionapplications Category 3applications Category 2application Development Applications ible bus contracted to theNetwork. to ible buscontracted ention helps to a the helpsto ention create safer environmentfor and prepare aBushfire Plantoknow Survival what cated andfullyaccreditedvolunteer drivers. Clare the Council Assessment Panel which meets as ners and residents toundertakefire prevention tify adjoining landownersand Category 3 to ensure their consistency ensuretheirconsistency with Council’s to gion. Theseservicesareprovided withthe Dog attacks attacks Dog Dog harassment Impounded dogs Stray dogs Dogs registered ) provides transport services to support the support to transportservices ) provides d public notificati d public de Plains Council, Wakefield Wakefield de Council, Plains oceed to public consultation. publicconsultation. to oceed on in the local local the in on 281 2,215 13 1 7 6 9 115 137 137 28 28 19
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 26 27 FINANCE
The Clare and Gilbert Valleys Council 2017/18 positive financial results, and the associated trends show the Council moving towards a financial sustainable long-term outlook.
In the 2017/18 financial year, the Council recorded a $2.65 million operating surplus. While the short term grant funding of Council’s flood damage rectification works ($2.8m) made up this surplus, reductions in operating expenses such as reduced employee costs and operational savings from the YMCA management of The Valleys, continues to move the council closer to the target of an operating surplus ratio of between zero (0) and fifteen (15) percent over any five year period
Operating Surplus Ratio
Adjusted for prepaid financial assistance grant and one‐off flood damage rectification grants 20%
15%
10%
5%
0%
‐5%
‐10% 15/16 16/17 17/18 18/19 19/20 20/21 21/22 22/23 23/24 24/25 25/26 26/27 27/28
ACTUAL BUDGET LONG TERM FINANCIAL PLAN
As planned, Council increased general rate revenue by 3.9% equating to additional income of $397,000, which also contributed to Council’s improved financial outlook.
Council’s net financial liabilities ratio was -8%, highlighting a net financial asset position. With the delay of some capital projects Council has maintained cash balances and not taken out new borrowings. These cash reserves will be applied to the completion of those projects and the renewal of infrastructure assets over the next few years. 28
Net Financial Liabilities Ratio Adjusted for prepaid financial assistance grant and one‐off flood damage rectification grants 120%
100%
80%
60%
40%
20%
0%
‐20% 15/16 16/17 17/18 18/19 19/20 20/21 21/22 22/23 23/24 24/25 25/26 26/27 27/28
ACTUAL BUDGET LONG TERM FINANCIAL PLAN
Council spent $6.94 million on the renewal and replacement of its physical assets. Over $6m was applied to Councils transport network which included works undertaken to rectify the assets damaged in the 2016 flood event. Asset Sustainability Ratio 160%
140%
120%
100%
80%
60%
40% 15/16 16/17 17/18 18/19 19/20 20/21 21/22 22/23 23/24 24/25 25/26 26/27 27/28
ACTUAL BUDGET LONG TERM FINANCIAL PLAN
This unplanned expenditure moved Council above its target asset sustainability ratio in 2017/18 which will continue into the 2018/19 financial year as the remaining flood damage works are completed. 29
2017/18 Income by Function ($19.7m) Economic Recreation Development 2% Regulatory Services 0% Environment 1% Transport Culture 7% 20% 0% Community Services 2% Plant Hire & Depot/Indirect 0%
Business Undertakings 8%
Council Administration 60%
2017/18 Expenses by Function ($17.0m) Culture Economic 5% Development Community Services 2% 10% Environment 15% Business Undertakings 7%
Council Administration Recreation 6% 12% Plant Hire & Depot/Indirect 0%
Regulatory Services 6% Transport 37% 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70
INDEPENDENT AUDITOR'S REPORT ON THE FINANCIAL REPORT
To the members of Clare & Gilbert Valleys Council
Opinion We have audited the accompanying financial report of Clare & Gilbert Valleys Council (the Council), which comprises the statement of financial position as at 30 June 2018, the statement of comprehensive income, statement of changes in equity and cash flow statement for the year then ended, notes comprising a summary of significant accounting policies and other explanatory information, and the Council Certificate of Clare & Gilbert Valleys Council.
In our opinion, the accompanying financial report presents fairly, in all material aspects, the financial position of the Council as at 30 June 2018, and its financial performance and its cash flows for the year then ended in accordance with the Australian Accounting Standards, Local Government Act 1999 and Local Government (Financial Management) Regulations 2011.
Basis for Opinion We conducted our audit in accordance with Australian Auditing Standards. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Report section of our report. We are independent of the Council in accordance with the ethical requirements of the Accounting Professional and Ethical Standards Board’s APES 110 Code of Ethics for Professional Accountants (the Code) that are relevant to our audit of the financial report in Australia. We have also fulfilled our ethical responsibilities in accordance with the Code. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Council’s Responsibility for the Financial Report Council is responsible for the preparation and fair presentation of the financial report in accordance with Australian Accounting Standards (including the Australian Accounting Interpretations), the Local Government Act 1999 and the Local Government (Financial Management) Regulations 2011 and for such internal control as Council determines is necessary to enable the preparation of the financial report that is free from material misstatement, whether due to fraud or error.
In preparing the financial report, Council is responsible for assessing the Council’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless Council either intends to liquidate the Council or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the Council’s financial reporting process.
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Auditor's Responsibility for the Audit of the Financial Report Our objectives are to obtain reasonable assurance about whether the financial report as a whole is free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Australian Auditing Standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of this financial report.
As part of an audit of the financial report in accordance with Australian Auditing Standards, we exercise professional judgement and maintain professional scepticism throughout the audit. We also: • Identify and assess the risks of material misstatement of the financial report, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. • Obtain an understanding of internal control relevant to the audit of the financial report in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Council’s internal control. • Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. • Conclude on the appropriateness of Council’s use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Council’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial report or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the Council to cease to continue as a going concern. • Evaluate the overall presentation, structure and content of the financial report, including the disclosures, and whether the financial report represents the underlying transactions and events in a manner that achieves fair presentation.
We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
GALPINS ACCOUNTANTS, AUDITORS & BUSINESS CONSULTANTS
Tim Muhlhausler CA Registered Company Auditor Partner
30 November 2018
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INDEPENDENT AUDITOR'S REPORT ON THE INTERNAL CONTROLS
To the members of Clare & Gilbert Valleys Council
Independent Assurance Report on the Internal Controls of Clare & Gilbert Valleys Council
Opinion We have audited the compliance of Clare & Gilbert Valleys Council (the Council) with the requirements of Section 125 of the Local Government Act 1999 in relation only to the Internal Controls established by the Council to ensure that financial transactions relating to the receipt, expenditure and investment of money, acquisition and disposal of property and incurring of liabilities for the period 1 July 2017 to 30 June 2018 have been conducted properly and in accordance with law.
In our opinion, Clare & Gilbert Valleys Council has complied, in all material respects, with Section 125 of the Local Government Act 1999 in relation to Internal Controls established by the Council in relation to the receipt, expenditure and investment of money, acquisition and disposal of property and incurring of liabilities so as to provide reasonable assurance that the financial transactions of the Council have been conducted properly and in accordance with law for the period 1 July 2017 to 30 June 2018.
Basis for Opinion We conducted our engagement in accordance with applicable Australian Standards on Assurance Engagements ASAE 3000 Assurance Engagements Other than Audits or Reviews of Historical Financial Information and ASAE 3150 Assurance Engagements on Controls, issued by the Australian Auditing and Assurance Standards Board, in order to state whether, in all material respects, the Council has complied with Section 125 of the Local Government Act 1999 in relation only to the Internal Controls specified above for the period 1 July 2017 to 30 June 2018. ASAE 3000 also requires us to comply with the relevant ethical requirements of the Australian professional accounting bodies.
We believe that the evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
The Council’s Responsibility for Internal controls The Council is responsible for implementing and maintaining an adequate system of internal controls, in accordance with Section 125 of the Local Government Act 1999 to ensure that the receipt, expenditure and investment of money, acquisition and disposal of property, and incurring of liabilities have been conducted properly and in accordance with law.
Our Independence and Quality Control We have complied with the independence and other relevant ethical requirements relating to assurance engagements, and apply Auditing Standard ASQC 1 Quality Control for Firms that Perform Audits and Reviews of Financial Reports and Other Financial Information, and Other Assurance Engagements in undertaking this assurance engagement.
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Auditor’s responsibility Our responsibility is to express an opinion on the Council’s compliance with Section 125 of the Local Government Act 1999 in relation only to the Internal Controls established by the Council to ensure that financial transactions relating to the receipt, expenditure and investment of money, acquisition and disposal of property and incurring of liabilities, based on our procedures. Our engagement has been conducted in accordance with applicable Australian Standards on Assurance Engagements ASAE 3000 Assurance Engagements Other than Audits or Reviews of Historical Financial Information and ASAE 3150 Assurance Engagements on Controls, issued by the Australian Auditing and Assurance Standards Board, in order to state whether, in all material respects, the Council has complied with Section 125 of the Local Government Act 1999 in relation only to the Internal Controls specified above for the period 1 July 2017 to 30 June 2018. ASAE 3000 also requires us to comply with the relevant ethical requirements of the Australian professional accounting bodies.
Limitations of Controls Because of the inherent limitations of any internal control structure it is possible that, even if the controls are suitably designed and operating effectively, the control objectives may not be achieved so that fraud, error, or non-compliance with laws and regulations may occur and not be detected. An assurance engagement on controls is not designed to detect all instances of controls operating ineffectively as it is not performed continuously throughout the period and the tests performed are on a sample basis. Any projection of the outcome of the evaluation of controls to future periods is subject to the risk that the controls may become inadequate because of changes in conditions, or that the degree of compliance with them may deteriorate.
Limitation of Use This report has been prepared for the members of the Council in Accordance with Section 129 of the Local Government Act 1999 in relation to the Internal Controls Specified above. We disclaim any assumption of responsibility for any reliance on this report to any persons or users other than the members of the Council, or for any purpose other than which it was prepared.
GALPINS ACCOUNTANTS, AUDITORS & BUSINESS CONSULTANTS
Tim Muhlhausler CA Registered Company Auditor Partner
30 November 2018
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 Email: [email protected] Website:www.legatus.sa.gov.au SA PO 5453 Road CLARE North Main Address: 155 Contact Details: Charter. ofthegroupandensureresponsibility tomanage thattheyact allactivities The Legatus Groupisa body corporate andisgo LegatusGroupisestablishedto: The Region of SouthAustralia adoptedthe name of Legatus Group towhich it isreferred. Government Local the Central In 2016 1999. Act (Implementation) Government Local of the 25 Section its member Councils under Part2of Schedule2 of Government Act1934as acontrollingau The Central Local Government Region was estab The Legatus Groupisa regionalsubsidiary of: The Annual Report must beprovided to the Constituent Councils by 30 September each year. 6.3.3 Legatus Group2017-2018AnnualReport .. The Annual Report must incorporate the audite 6.3.2 The Legatus Group must each year, produc 6.3.1 The Legatus Group Charter clause 6.3 Annual Report This report was adopted attheLegatus Group An undertake projects and that activities undertake projects advancement of matters of common interest. matters of common of advancement associate collaborate and work in conjunction with the theregion thebestoutcomesfor of of communities securing objective develop and manage policies which guide the conductof programs and projects inthe region with the the region betweenitsConstituen furtherdevelop co-operation enterprise andthecommunity the representationand status oflocal government develop, encourage, strengthen andto promote,foster and and co-operation maintain consultation Councils its Constituent facilitate andco-ordinate ac a regionallevel undertake co-ordinating,advocacy an economic development development with theobje economic Yorke Peninsula Council Wakefield RegionalCouncil The Flinders Ranges Council The Barossa Council of Goyder Regional Council Port PirieRegional Council Northern Areas Council Light Regional Council District Council of Peterborough District Council of Orroroo/Carrieton Remarkable Mount of Council District Copper Coast Council Clare &GilbertValleysCouncil Barunga WestCouncil Adelaide PlainsCouncil the relevant Financial Year. achievements andfinancial performance ofthe tivities oflocalgovernment atare ct ofachieving improvement for th benefit the regionand its communities d representational roles on behalf of its Constituent Councils at itsConstituentCouncils onbehalfof roles d representational thority. It now continues inexiste lished in1998under Section 200 of the Local verned by a Board of Management which has the has which Management of Board bya verned nual General Meeting,Friday 17August 2018. Box 419 CLARE SA 5453 Telephone: 08 88422222 88422222 08 Telephone: SA5453 CLARE 419 Box the Local Government Act 1999 by the provisions of of bytheprovisions 1999 Act the Local Government e an Annual Report summ when dealing with other governments, private otherregionallocal government bodies for the d financialstatements of t Councils for the benefit of the communities of thecommunities thebenefitof t for Councils Legatus Group forthe preceding Financial Year. gional level relatedtocommunity and e benefitofthe communities of nce as aregional subsidiary of in accordance withits arising the activities, arising theactivities, theLegatus Group for 74
The followingmeetings of theBoard ofManage LegatusMeetings ofthe Group Bearersfor2017-18were: Office were: 2017-2018 for which Councils Legatus Group Board of Management: TheBoard consis Auditor: Chief Executive Officer: South Australian Regional Organisati the LGAConstitution of Region Central representingDelegate to the LGABoard the Deputy Chairs: Chairman: Yorke Peninsula Council Mayor Ray Agnew OAM MayorRayAgnew MayorBob Sloane Slattery MayorPeter Mattey MayorPeter Rohde MayorJohn Clark Denis Mayor MayorBill O’Brien Yorke PeninsulaCouncil Wakefield RegionalCounc Council Ranges Flinders The OAM Whittle MayorRuth The Council Barossa AM MayorPaulThomas Goyder Councilof Regional Bowman ChairmanKathie Council Regional Port Pirie Nottle MayorColin Council Areas Northern OAM Aughey Allan Mayor Light Regional Council Peterborough of Council District Carrieton Orroroo of Council District Remarkable Mount of Council District Copper CoastCouncil Council Valleys Gilbert & Clare Council Barunga West Council Adelaide Plains Council Ordinary Meeting 25 25 May 2018 Meeting Ordinary 2018 16 February Meeting Ordinary November 2017 17 Meeting Ordinary Ordinary Meeting 8 September 2017 September2017 8 Meeting General Annual Special Meeting22August 2017 il Mayor Rodney Reid Reid MayorRodney il on of Councils Mayor Peter Mattey Mayor Councils of on ment were held during the 2017-2018 year: the 2017-2018 during ment wereheld Mayor Cynthia Axford Axford Mayor Cynthia Flaherty Mayor Tony Delegate Delegate Mayor DenisClark Mayor Peter Mattey Mayor BobSloane(DeputyMember) Mayor Denis Clark Cr Michael (Bim) Lange(DeputyMember) Peter Mayor Mattey Mayor Denis Clark Mayor Bob Sloane Mr Simon Millcock Mr Ian G. McDonaldFCAMr ts of all principal members of the Constituent the Constituent membersofprincipal all ts of
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 75 CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 There were three committees in 2017-2018 Committee Committee Advisory Infrastructure Transport Road & CEOs) (Council Group Management Committee Audit Members Mike Wilde (DepartmentPlanni Mike Wilde of Steve Watson(Clare& Gilbert Valleys) Martin Waddington replacedby Tom Jones (Adelaide Plains) Trevor Graham (Yorke Peninsula) Steve Kaesler (Barossa) Jo-Anne Buchanan (RDA Colin Davies (Flinders Ranges) Peter Porch(Northern Areas) Lee Wallis(Goyder) Mr Andrew Cameron (Yorke Peninsula) Mr JasonKuchel (Wakefield) Dr AndrewJohnsonreplaced by Mr Peter Ackland (PirieRegional) Mr PeterMcGuiness (Peterborough) Carrieton) Mr Stephen Rufus replaced by Mr WayneHart(MtRemarkable) Mr Brian Carr (Light) Mr DavidStevenson (Goyder) Mr ColinDavies (Flinders Ranges) Mr PeterHarder (Copper Coast) Valleys) Mr JohnCoombereplaced MrsHelen Macdonald (Clare&Gilbert Mr Andrew Cole (BarungaWest) Mr Martin McCarthy (Barossa) Mr James Miller (AdelaidePlains) Mr ColinByles (NorthernAreas)(Chair) Mr PeterAckland(from 25/5/18) Mr ColinDavies Dr AndrewJohnson(till25/5/18) Nottle Colin Mayor Chair Kathie Bowman Mayor Ray Agnew (Chair) Yorke MidNorth) Mr Kristen Clark (Orroroo/ ng, Transport & Infrastructure) ng, Transport Meeting Dates 30 April 2018 April2018 30 13 March 2018 5 May 5 2018 2018 February 2 2017 November 3 4 August 2017 20 April 2018 April2018 20 2018 February 1 2017 August 10 76
Mayor Peter Mattey, ChairmanLegatus Group contributions atSAROC and theLGA. thank both Mayor Denis Clarkand Mayor Bob Sloane In closing I would like tothank everyone whohas ta are alsoMinisters. undertak to will continue Members ofParliament,and Following theStateGovernment election, we comm and Iam lookingforward tofollowing the progress ofthis project. funding for the 2-year Joint CWMS program has comme 2 andthatis toundertaketheroad deficiencies repo was comple 2030 Plan the 1of Transport Phase Regional opportunities byand for the CEOs. Management Groupmeetings thathaveincluded a seriesof workshops and information sharing improving our governance. There has beenvaluable feedbackgained fromtheLegatus Group Risk Managementthrough Group Committeethe develo Our Charter was reviewed,andther will resultfromthese emergingleaders in our region. undertaken in partnership with RDA Yorke MidNorth was South Australian Regional Development Conference. Th development oftheYorke and Mid North Regional Ro Australia (RDA)organisations andNatural ResourceMa Our efforttoencourage and foster Climate Change Adaptation Plan. of the Climate Change guide for South Australiacounc The region has been proactive insupportingthe cha under $2m being allocated forfiveprojects. SLRP funding applications,and their work on prioriti The Roadand Transport Infrastructu we adopted an updated strategic planand 3-year actionplan. acknowledge thatthisis the current to see thattheRegi Whilst itwasdisappointing membership fees,andextremely disappointedat the regional councils toattendmeetings inAdelaide; raised ours toconcerns raised ours SAROCandtothe both LG Itshouldbe thatnoted Lega changes. constitutional This year has seen us actively involvedinth many councils. engaged with the new State the toremove Government material requiredtorepresent theinterests ofregional Whilst yettoseethetangibleresults,ground work undertaken has ensuredthat the LGAhave the a support role. collaborative evidence-basedapproach.Itisan exam SA having gained supportacrossthe stateonthese topi to theSouthAustralian Regional Organi equity, coastal inundation and impacts ofthe NDIS on local government. These have allbeenprogressed We developed reportsonaseriesof key regional st report onsome ofthe highlights of theyear. It hasbeen my pleasure toserveas Chairman in Chairman’s Report - MayorPeter Mattey Chairman GroupLegatus closer working relationships withthe three Regional Development e were minor amendments made,and I’mpleased thattheAudit and re AdvisoryCommitteedeveloped arobust assessment of this years thoughts thoughts of a reviewmembers. Thisledto of our strategicplanand sation of Councils(SAROC).Legatu e issues around LGA membership feesand the LGA onal Procurement Business Plan was not adopted I BusinessPlanwas adopted onal Procurement not 2017/18 and I would like to take this opportunity to to thisopportunity take liketo andIwould 2017/18 I was unsatisfied with the outcome in relation to I was inrelation unsatisfied withtheoutcome A Board. Given theamount ate-wide issues including enced dialogue withthesixStateGovernment ken aproactive role in progressing theregion,and tus has been active inrepresenting members; aswe sing andprovidingfeedback has resultedinjust llenges and changing environment though therelease foryour rolesasDeputyChairs and your rt ofthe significant regional local road. Securing ad Map, Yorke Regional Planning Forumandthe ple of how the LGA can work closely with regions in limited consultation afforded to limited to the regions. afforded consultation e greaterinteraction,giventhat two of these MPs Sector Agreement for the ils, and Agreementfor thesigning oftheSector SA councils. Iam pleased tosee thatthey have nagement Boardsin our region; resultedin the e progress ofthe three emerging leaderprograms rubble royaltiesthathavebeen a major impost to nced withsome positive resultsfortheregion, pment ofawork plan haveassisted usin cs andensuring that localgovernmentis taking a ted, and this work phase ted, andthishas formed thebasisof work heartening to see and I am sure several projects heartening to see andIamsureseveralprojects s isseenas leaderinregional rubble royalties,rating of time andexpense for
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 77 CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 All grantswere acquitted, and allreportingprovided. 2018/2019 business plan for consti Legatus Group strategic directions. Due tothelevels for utilising some of thesefunds to securing fundin and SAROC budgets for funding of Regional LGAs whic Consideration on these funds should waitupon the accumulated surplus and andtheLegatusGroup Management Committee Februa reserves at 30 June 2018 of over $820,000. This TheLegatusGroup continues tobe in ahealthy fi July Plan and 3-yearAction en TheLegatusGroup Planwascompleted. Strategic endors subsequently plan was business 2017-2018 The Group. Legatus the of direction future the on was toinclude anexternalfacilitatorforworkshop Strategic a 10-year to develop Councils Constituent This included acomprehensive reviewofthe Long The CEOwas requested to undertake Committee the Legatus Group September meeting so recommendation allconstituentFollowing distributed to councils. from theAudit and Risk Management employment inJune 2017, the Legatus Group for 2 no businessdeveloped plan A significant amount of the Legatus Group CEO’s time thattheLegatusGroup and decision Proc constituent councils. resultedin the This Legatus a Legatus Group 2017 July In website. theserepo provide report does thedetailon not This and her regionalot councils bodiesincluding: constituent SAROC, The Legatus Group took took a leadership Group Legatus The in 2018-2019. programsto continue building Association. This included securing funding from the LGA to Regional LGAs for outreach and capacity to pr and the to LGA changes efforts constitution LegatusGroup arou was in The active consultation full councils. meetings orworkshops with took theform ofeither one on one at meetings full council presentations with Mayor andCEO, constituent councilheld witheach Meetings weredu Groupthe Legatus CEO. through coordinated involved topical presentations, theLegatus Group geographical and communities of interest. Alon support, due togeographical size and the numberof and tooperations approach sub-regional amore undertook Group Legatus CEO the 2017-2018 In Report CEO Climate Change Yorke MidNorth Alliance: Regional Development Austra Shorebird Alliance Regional LGAs: Yorke MidNorth Regional Roadmap Yorke MidNorth Regional Forum RDSA Conference 3 x Emerging LeadersProgram Rubble Royalties governments local regional NDISon the from impacts Socio-Economic Rating Equity forCommercialand/or Industrial Coastal Council Alliance reserves be setasaminimum of $480,000. 2018-June 2011 and the 2018-2019 budget and business plan. plan. business budgetand andthe 2018-2019 2011 2018-June Procurement Business Planwas developed and distributed toall lia (RDA)YorkeMid North: Group Charter. Upon commencing commencing Upon Charter. Group the Legatus inline with 017/2018 tuent council’s consideration. consideration. tuent council’s roleindevelopingstate-wide
a review of theLegatus Group Futu urement Business Plannotprogress. CEO developed adraftbusiness plan whichwas g withtheLegatus Group Board meetings which matterwas discussed by boththe Audit and Risk ogress aregionalapproach for theMurrayDarling ing of 22 August 2017 AugustGroup SpecialGeneral meeting of22 nancial position withth position nancial -Term Financial Plan, and CEOs meet fortrainingand networking sessions s withthe Board andthe Co nd the new feestructure forLGA membership, the g fromother sources and forprojects alignedwith decisions ofthe LGA regardingthe new constitution Plan, including a 3-year Action Plan. Thereview dorsed a Legatus Group Strategic Plan 2018-2028 2018-2028 Strategic a Plan Group dorsed Legatus ring the year on at least one occasion, and this of uncertainty this was not factored into uncertaintythiswasnot the of rts, but copies can be found on theLegatus Group ught a review ofthis draftbusinessplan. constituent constituent councils, thisapproach both included Land Uses Outside TownsinSouth Australia wastaken up with planning, as therehad been h is not yet clear. There may be the opportunity maybethe opportunity yetclear. There h isnot ry meetings notingthatanallowance for the ed by constituent councils and the review of the andthereviewof councils ed byconstituent approachesthrough working with re Directions(strategicplan). e accumulated surplus and in partnershipwiththe nstituent CouncilsCEO’s 78
Lead taken in: Local GovernmentLeadership andSustainability .ClimateChange Adaptationresulted - 3. .Website updated 4. Annualworkplandeveloped and adopted 3. Charterreviewedand amended 2. Review of theLegatus Strategic Plan resulting in a newStrategicPlan,3-year actionplan and long 1. Board Governance and Operations Digitalmaturitylocalgovernments – resu 14. Data gathering 13. SmallBusiness Friendly Loca 12. Benchmarking Project, Code of Conduct and Governance Panel 11. Local Government Professionals 10. StatePublic Health Plan – assisted with region 9. NationalDisability InsuranceScheme 8. Regional Development South Aust 7. Yorke and Mid North Regional Planning Day – 6. BrandSA Regional Showcase 5. State Planning 4. Commission .Community WastewaterManagement 2. RegionalBusiness Incubators, Enterprise Centre and Co-Working Space Workshop 1. Officers and included: Workshops held invariouslocations following consul Education and Training Outcomes of Summary Developed a Regional Procurement Business Supported thedevelopment of aState-wide Shorebird Allianceincluding Terms of Reference wellbeing officer –resulted in EOI’s beingsought Supported the LGA fora regional wellbeing office workshops ready interest inhostingaregional emergency management theLGA Supported with the Emer partnerships with RDA Far NorthandRDA Barossa, Light, Gawler and Adelaide Plains Formal alliancewithRDAYorkeandMidNorthan North Regionincluding employing a project officer Signed and implemented Sector Agreement for theClimate Change Adaptation Planfor Yorke & Mid Meetings held with 5 of the 6 Local State MP’s Local State 6 with 5ofthe Meetings held $21,700 from LGA R&D and Regional LGAs Rating Equity for Commercialand/or Industrial Uses Land Outside TownsinSouth Australia –secured adopted to LGA Board recommendations with NDISreport of impacts Socio-economic developed Coastal Council Alliancereportwi and other Ministers forexemptin Rubble Royalties report with recommendations LGABoard Rubble Royalties adopted to – reportwithrecommendations term financialplan the LGA for Community Wellbeing Alliance Trials Kadina with over 130attendees councils to develop regional c for 2years aJoint CWMS Serv
l Government Charter Program l GovernmentCharter limate change adaptation plans
g councilsfrom this payment gency Management Planning funding allocation and expressed th recommendations to th recommendations ice Arrangementsand contracting of part time project officer ralia Conferenceand master classonpopulation growth –held in –resulted in $23,100 grant LGA R&D workshops –resulted in an allocation of $50,000 fromthe LGA inlaunch of Climate Change lted in LGA R&D applicationbeingdeveloped Plan which ultimately wasnotadopted Planwhich
after the 2018 State Government Election StateGovernment afterthe2018 al health plans and EOI for well being progressed by held in Port Piriewith attendees held inPort over 120 from LGAforCommunity Wellbeing Alliance Trials r andexpressed interestin hosting aregional d NorthernandYorke NR tation withLegatus tation Group officer –result workshops beingheldfor council LGA Boardadopted– R&D project application guideforSouthAustralia letter sentbyLGAtoTreasurer M and informal working Board, Chair, CEO’s and
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 79 CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 11. Country Health SAPHN 10. Mid North Knowledge Partnership (Flinders Universi .YorkeMidNorth Disability Wo 9. Working partnerships have beenformed with: 8. Release of theregional climate 7. Developedregional Legatus Group – community 6. Managed the inundation mapping project with the Yorke Peninsula and Barunga West Councils 5. 4. Undertook prioritising of fortheLegatu theSLRP prioritising Undertook 4. Finalisedphase 1 of the Legatus Group Regi 3. .Delivered in partnership with DSD andRDA YMN 3 2. Development and release ofthe Yorke and Mid Nort 1. Regional and Community Sustainability Working partnerships have beenformed with: Regional and Community Sustainability 2 Developeda Regional Procurement Busine 12. 1 Supportedthedevelopment of aState-wide ShorebirdAllianceincluding Terms of Reference 11. 0 Supported the LGA fora regional wellbeing offi 10. theLGA Supported with the Em 9. Formal alliancewithRDAYorkeandMidNorth 8. Signedand implemented Sector Agreement for th 7. MP Local State 6 with 5ofthe Meetingsheld 6. .Leadtaken in: 1. Local GovernmentLeadership andSustainability Yorke MidNorth Disability Work Release of theregional climate ch or working groups Developed regional Legatus Group – community, tran withtheYorkeManaged theinundationmappingproject Peninsula and Barunga West Councils 9 projects of fortheLegatusGr prioritising theSLRP Undertook Finalised phase 1 of the Legatus Group Region Volunteering project participants andthe development of aLegatu RDA YMN3Em DSDand in partnershipwith Delivered Mid Northand NorthernandYorke NRM Development andrelease ofthe Yorke and Mid North Country Health SAPHN being progressed Mid North Knowledge Partnership (Flinders University MoU being progressed committees or working groups committees or the 9projects Volunteering project participants andthe development of aLegatu Mid Northand Northern andYorke NRM wellbeing officer –resulted in EOI’s beingsought council ready workshops interest inhostingaregional emergency manage partnerships with RDA Far NorthandRDA Barossa, Light, Gawler and Adelaide Plains North Regionincluding employing a project officer Rating Equity forCommercial and/or Industri 5. adopted to LGA Board recommendations with NDISreport of impacts Socio-economic 4. .Coastal Council Alliancerepo 3. Rubble Royalties reportwithrecommendations 2. secured $21,700 from LGA R&D and Regional LGAs Regional and R&D LGA from $21,700 secured application developed Treasurer and other Ministers forexem rkforce Hub – resulted inthedevelopment rkforce Hub–resulted force Hub–resulted change actionplan and thedevelo ergency Management Planning funding allocation and expressed ange actionplan and thedevelopment plan animplementation of rt with recommendatio
ss Plan which ultimatelywasnotadopted ss Planwhich pting councilsfrom this payment onal Transport Planan s Group LGA R&D grantapplication for aYouth
’s after the 2018 State Government Election StateGovernment ’s afterthe2018 al Transport Plan and commenced onphase2 and Plan al Transport s Group LGA R&D grantapplication for aYouth and NorthernandYorke NR cer andexpressed interest , transport, wastewater and climate change s Groupregion – securing just under $2mfor 5 of al Land Uses Outside TownsinSouth Australia – ment officer –result workshops being heldfor from LGAforCommunity Wellbeing Alliance Trials e Climate Change Adaptation Planfor Yorke & Mid Emergingover 50 Leadershipprograms–result ty andCharles DarwinUniversity)–resulted in oup region – securingjust to LGA Board adopted LGABoard adopted to – letter sentbyLGAto in thedevelopment of aregional forum h RegionalPlanasa colla sport, wastewaterand c Regional Planasa colla ergingover 50 Leadershipprograms–result and CharlesDarwinUniversity)–resulted inMoU ns toLGABoardadopted– R&D project pment plan animplementation of d commencedd onphase 2 of aregional forum inhosting aregional M and informal working limate change committees boration withRDA boration Yorke boration withRDA boration Yorke under $2mfor 5 of the 80
Benefits to Benefits to constituent councils: Simon Millcock CEO Legatus Group and be advocate. to united voice councils constituent thefull15 allow process and thatthereis desireto It isnotedthe complexity ofgaining consensusfrom th other regional LGA EO’s across the There could be greateruseoftheLe on regional issues. Adelaide focussed, which appearsto beslowlyreduce can assistthe LGA on regionalissues. Thiswill help There isstillaneedfor continued re Observation: Benefits acrossthelocalgovernment sector: priority issues. to approaches collaborative Fostering of economic, environmental andsocial sustai The following table sets out the principal issues addressed by the Committee for 2017-18 year: issues theprincipal 2017-18 addressed bythe for Committee tablesetsout following The Mayor Ray Agnew Chairman LegatusGroup attendance: following the with 2017-2018 during occasions 3 on met committee The made during 2017-2018. summary Committee AuditandRisk LegatusGroup The Principal Issues Examined Principal Financial Report 2016-2017 No issues, unqualified audit, adopt audit, issues, unqualified No Notedthe Review of budget againstactuals 2016-2017 Report Financial Budget Strategic Plan Charter internalplan, Review ofwork Committee Member Andrew Johnson Johnson Andrew Colin Davies Nottle Colin Mayor Chairman KathieBowman AgnewMayor Ray Date 20-Apr-18 1-Feb-18 10-Aug-17 Being ableto undertakeresearchprojects Facilitates strongerregional collabo Identified andaidedwithregional long services. Assistance with coordinating workshops and consultation sessions and improved regional delivery ofLGA with asingleand Advocate and united voice actions and/or support. Identify regionalpriorities throughcollaborationwith members andstakeholders anddevelopagreed Well regarded bymembers andstakeholders as valid Operate Legatus Group in accordancewithlegislat Delivery ofregionalstrategicandbusiness plans andannual work plans. above. Regional collaboration and prioritysetting andsharin Identify training needs fortheLega undertaking or supporting actions onidentified priorities. actions supporting undertaking or
otos Workplanned developed controls progress withsub-regional programs andprojects, whilstbeingableto various regional partnerships. gatus Group CEOas aresource and use of skillsets including thatof gional collaboration support anda re tus Region Consti ration on projects and areas for Variations Noted thedevelopment of adopted budget againstactuals undertaken with recommendations for adoption adoption for recommendations undertaken with charter and ensured that 2018-2019 did that 2018-2019 and ensured charter with did comply not 2018-2019 that ensured and charter with Requested a review includingoflong termfinancialplan Audit andRisk Management Committee: on theneeds specific er-term outcomes forConstituentCouncils. in partnership withother Regional LGA’s. 1 1 reducethe perceptions of theLGAbeingtoo Greater need forLegatus Group to endorse 2016-2017 to ive requirementsand boar (following resignation as CEO Port Pirie Council) Council) PortPirie CEO as resignation (following d by having informedand data drivenunderstandings charter nability through pro-active, innovative,efficientand andrelevantthroughre e constituent councils isth e constituentcouncils Recommendations to Legatus Group tuent Councils. g of knowledge andresources in theareas outlined of activities undertak No ofMeetings Attended No of MembersAttended of No noted, recommended and adopted adopted and recommended noted, to regional councils. regional to 2017-2018 budget did not comply didnot budget 2017-2018 sharing of knowledge andservices. 2 3 3 3 3 4 5 cognition that theRegional LGAs for annual financialreport en, and recommendations d policiesandprocedures. gional collaboration and gional collaboration at itisatime-consuming
CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 81 CLARE & GILBERT VALLEYS COUNCIL | Annual Report 2017‐2018 The Legatus Group An Group Legatus The Annual FinancialReport financial report statement for the year ending 30 June 2018. 2018. June 30 yearending the for statement report financial nu al General Meeting adopted the attached audited Legatus Group annual Legatus Group audited attached adoptedthe al General Meeting 82
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Dated this 24 dayofJuly2018 Ian GMcDonaldFCA Local Government (Financial Management) Regulations 2011. This statement isprepared inaccordance withtherequirements of Regulation 22 (5) made under thatAct Management) Regulations 2011 Government Act 1999 and theLocal Government (Financial withthe Accounting Professional andEthicalStandardsaccordance Board,in – CodeofEthicsforProfessionalAPES 110 30 June2018, Ihavemaintainedmyindependence financialof the st audit I confirmthat,forthe FOR THE YEAR ENDED30June2018STATEMENT BY ANNUAL FINANCIAL STATEMENTS
Legatus Group AUDITOR tmnso h eau ru o h erended atements oftheLegatusGroup fortheyear 290, published by the publishedbythe Accountants, Section290, in accordance with the requirements of requirements of in accordance withthe
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