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For Audit of Bhamashah & E-Mitra RFP2018 for selection of Third Party Auditor (TPA) for Audit of Bhamashah and eMitra Application cument History Overview ProcurementRajCOMP Policy Manual for RajCOMP Info Info ServicesServices Limited Limited Document Title RajCOMP Info Services Limited- Manual on Policies and Procedures for Procurement (RISL) Document Final Status Abstract This RFPdocument for provides Selection a broad framework of Third and guidelines Party for RajCOMPAuditor Info for ServicesAudit Limited ofStaff inBhamashah carrying out various procurementand eMitra activities. Application Software Document Publication History Date Author Version Remark 17th February 2011 Dr. S.S. Vaishnava V3 Final Version Distribution Version Name Location Final MD RajComp Info Services Limited RajComp Info Services Limited office, Jaipur Secretary (IT) RajComp Info Services Limited office, Jaipur Table of Contents Contents ABBREVIATIONS &DEFINITIONS 6 RFP for selection of Third Party Auditor (TPA) for Audit of Bhamashah and eMitra Application 1. INVITATION FOR BID (IFB) & NOTICE INVITING BID (NIB) 2. PROJECT PROFILE & BACKGROUND INFORMATION 2.1 THE BHAMASHAH SCHEME BACKGROUND: .................................................................................................................... 12 2.1.1 INTRODUCTION: ....................................................................................................................................................... 12 2.1.2 BHAMASHAH APPLICATION FUNCTIONAL DESCRIPTION .................................................................................................... 15 2.1.3 ENROLMENT PROCESS: .............................................................................................................................................. 15 2.1.4 SEEDING: ................................................................................................................................................................ 20 2.1.5 DIRECT BENEFIT TRANSFER AND SERVICES ..................................................................................................................... 20 2.1.6 BHAMASHAH MOBILE APPLICATION: ............................................................................................................................ 24 2.1.7 HIGH LEVEL CONFIGURATION AND APPLICATION DETAILS: ................................................................................................. 25 2.2 EMITRA SCHEME BACKGROUND: ...................................................................................................................................... 26 3. PRE-QUALIFICATION/ELIGIBILITY CRITERIA 4. SCOPE OF WORK, DELIVERABLES, TIMELINES 4.1 SCOPE OF WORK ...................................................................................................................................................... 31 4.2 AUDIT WORK .......................................................................................................................................................... 32 4.3 ROLES & RESPONSIBILITIES OF STAKEHOLDERS/ SI ........................................................................................................... 41 a) State Implementing Agency (SIA)/RISL: 41 b) Technology Partner: 42 c) STQC: 42 d) Third Party Auditor 42 4.4 PROJECT DELIVERABLES, MILESTONES & TIME SCHEDULE, PAYMENT TERMS ........................................................................ 43 5. INSTRUCTION TO BIDDERS (ITB) 5.1 SALE OF BIDDING/ TENDER DOCUMENTS ...................................................................................................................... 45 5.2 PRE-BID MEETING/ CLARIFICATIONS ............................................................................................................................ 45 5.3 CHANGES IN THE BIDDING DOCUMENT ......................................................................................................................... 45 5.4 PERIOD OF VALIDITY OF BIDS ...................................................................................................................................... 46 5.5 FORMAT AND SIGNING OF BIDS ................................................................................................................................... 46 5.6 COST & LANGUAGE OF BIDDING ................................................................................................................................. 47 5.7 ALTERNATIVE/ MULTIPLE BIDS .................................................................................................................................... 47 5.8 BID SECURITY .......................................................................................................................................................... 47 5.9 DEADLINE FOR THE SUBMISSION OF BIDS ....................................................................................................................... 48 5.10 WITHDRAWAL, SUBSTITUTION, AND MODIFICATION OF BIDS ............................................................................................. 49 5.11 OPENING OF BIDS .................................................................................................................................................... 49 5.12 SELECTION METHOD: ................................................................................................................................................ 49 5.13 CLARIFICATION OF BIDS ............................................................................................................................................. 49 5.14 EVALUATION & TABULATION OF TECHNICAL BIDS ........................................................................................................... 50 5.15 EVALUATION & TABULATION OF FINANCIAL BIDS ............................................................................................................ 51 RFP for selection of Third Party Auditor (TPA) for Audit of Bhamashah and eMitra Application 5.16 CORRECTION OF ARITHMETIC ERRORS IN FINANCIAL BIDS ................................................................................................. 52 5.17 PRICE/ PURCHASE PREFERENCE IN EVALUATION ............................................................................................................... 52 5.18 NEGOTIATIONS ........................................................................................................................................................ 52 5.19 EXCLUSION OF BIDS/ DISQUALIFICATION ....................................................................................................................... 52 5.20 LACK OF COMPETITION .............................................................................................................................................. 53 5.21 ACCEPTANCE OF THE SUCCESSFUL BID AND AWARD OF CONTRACT ...................................................................................... 53 5.22 INFORMATION AND PUBLICATION OF AWARD .................................................................................................................. 54 5.23 PROCURING ENTITY’S RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS .................................................................................... 54 5.24 RIGHT TO VARY QUANTITY .......................................................................................................................................... 54 5.25 PERFORMANCE SECURITY ........................................................................................................................................... 55 5.26 EXECUTION OF AGREEMENT ....................................................................................................................................... 56 5.27 CONFIDENTIALITY ..................................................................................................................................................... 56 5.28 CANCELLATION OF PROCUREMENT PROCESS ................................................................................................................... 56 5.29 CODE OF INTEGRITY FOR BIDDERS ................................................................................................................................ 57 5.30 INTERFERENCE WITH PROCUREMENT PROCESS ............................................................................................................... 58 5.31 APPEALS ................................................................................................................................................................. 58 5.32 STAY OF PROCUREMENT PROCEEDINGS.......................................................................................................................... 59 5.33 VEXATIOUS APPEALS & COMPLAINTS ............................................................................................................................ 59 5.34 OFFENSES BY FIRMS/ COMPANIES................................................................................................................................ 59 5.35 DEBARMENT FROM BIDDING ...................................................................................................................................... 60 5.36 MONITORING OF CONTRACT....................................................................................................................................... 60 6. GENERAL TERMS AND CONDITIONS OF TENDER & CONTRACT 6.1 CONTRACT DOCUMENTS ...........................................................................................................................................
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