NOTICE OF PUBLIC MEETING of the Board of Directors of Kamalani Academy

Notice is hereby given that the Board of Directors of Kamalani Academy, a public charter school, will conduct its public meeting on February 22, 2018, beginning at 6:00 p.m. at 1403 California Ave, Wahiawa, HI 96786. The public is invited to attend.

Attached hereto is an agenda of all items scheduled to be considered. Unless otherwise stated, the Board Chairperson may 1) take agenda items out of order; 2) combine two or more items for consideration; or 3) remove an item from the agenda or delay discussion related to an item.

Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend or participate at the meeting. Any persons requiring assistance is asked to contact Stacy Takekawa at (808) 203-2992 ([email protected]) at least two days prior to the meeting so that arrangements may be conveniently made.

Public comment may be limited to three minutes per person at the discretion of the Chairperson.

1 AGENDA February 22, 2018 Meeting of the Board of Directors of Kamalani Academy

(Action may be taken on those items denoted “For Possible Action”)

1. Call to Order and Roll Call. (For Possible Action.)

2. Public Comment and Discussion. (No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action will be taken.)

3. Review and Approval of the Minutes of the January 25, 2018 Board Meeting. (For Possible Action)

4. Mahalo and Aloha to Board Member Mike Turman (For Discussion)

5. Nomination and Election of Board Treasurer (For Possible Action)

6. Pre-K Director’s Report (For Discussion)

7. Principal Report (For Discussion)

8. Review and Approval of Fencing Contractor (For Possible Action)

9. Discussion and Possible Action Regarding the Continuation of the Pre-K Program (For Possible Action)

10. Review and Approval of Kamalani Academy’s 2018/2019 School Calendar (For Possible Action)

11. Financial Update and Treasurer Report (For Discussion)

12. Management Report (For Discussion)

13. Foundation Board Update (For Discussion)

14. Ryan Reeves’ Principal Summit Presentation (For Discussion)

15. Discussion and Possible Action on Interim Guidance for Interactions between the Governing Board and the School (For Possible Action) 2 16. Review of DOE Emergency Procedure Guide, Emergency Plan Template, and Shelter-in- Place Guidance for Ballistic Missile Threats (For Discussion)

17. Discussion and Status Update Regarding Strategic Planning (For Discussion)

18. Discussion Regarding Interim Guidelines for the Use of Kamalani Social Media (For Possible Action)

19. Report on New T-Shirt Vendor (For Discussion)

20. Report by the Academic Committee (For Discussion)

21. Report on NHEP Grant and Curriculum Planning (For Discussion)

22. Public Comments and Discussion. (Action may not be taken on any matter brought up under public comment until scheduled on an agenda for possible action at a later meeting.) (For Discussion.)

23. Adjournment (For Possible Action)

This notice and agenda has been posted on or before the sixth day before the meeting at the following locations:

(1) Kamalani Academy Website. (2) Kamalani Academy – 1403 California Avenue, Wahiawa, HI 96786

3 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 3 – Approval of Minutes of the January 25, 2108 Board Meeting Number of Enclosures: 1

SUBJECT: Approval of Minutes X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Board Recommendation:

Proposed wording for motion/action: Move to approve the minutes of the January 25, 2108 Board meeting. Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 2-3 minutes Background: A Board meeting was held on January 25, 2018. As such, the minutes will need to be approved. Submitted By: Staff

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MINUTES of the meeting of the BOARD OF DIRECTORS of KAMALANI ACADEMY January 25, 2018

The Board of Directors of Kamalani Academy held a public meeting on January 25, 2018, at 6:00 p.m. at 1403 California Ave., Wahiawa, HI 89786.

1. Call to Order and Roll Call. Board Chair Ku’uipo Laumatia called the meeting to order at 6:09 p.m. with a quorum present. In attendance were Board members Ku’uipo Laumatia, Tuisamau Alailima, Steve Davidson, and Daphne Gasilos (via telephone). Member Kalani Fronda, VerlieAnn Malina-Wright, and Mike Turman were not present. Also present was the Community Ohana Liaison Anelalani Livingston-Sturge, Joanne Reid from Queen’s Health Systems, and Principal Jeff Vilardi (via telephone); as well as Academica representative Stacy Takekawa and Carlos Segrera (via telephone).

2. Public Comment and Discussion Anelalani Livingston-Sturge addressed the Board and reviewed her background; adding that she was the new Community Ohana Liaison for Kamalani.

3. Review and Approval of the Minutes of the December 6, 2017, Board Meeting. Member Davidson moved to approve the December 6, 2017, Board Meeting. Member Alailima seconded the motion, and the Board voted unanimously to approve.

4. Strategic Planning Meeting Debrief Member Davidson stated that on January 17, 2017, a strategic planning meeting had been held and all stakeholder groups were invited to participate. Member Davidson stated that there was a significant turnout and Joanne Reid facilitated the meeting. Ms. Joanne Reid addressed the Board and reviewed the Stakeholder Input Matrix as presented in the support materials. Ms. Reid then reviewed a PowerPoint presentation that further discussed ways to implement outputs from the strategic matrix. Member Davidson asked why some bullets were in different areas, to which Ms. Reid replied that they were in different places because some of the items were identified during the workshop. Member Laumatia stated that each stakeholder signed up to support the achievement of specific objectives. Discussion ensued in regards to the way items could be organized, developed and implemented. Member Davidson asked what the next steps were, to which Ms. Reid replied that another meeting would be held with those who volunteered; adding that the Board should thoroughly review the matrix and decide which of the items that were suggested by the stakeholders would be implemented. Member Davidson stated that the next meeting would be held on February 8, 2017; adding that an invitation would be sent out on January 26th. 1

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5. Pre-K Director’s Report Member Laumatia reviewed the Pre-K Directors report as presented in the support materials. Member Davidson asked for an update on the Pre-K location. Principal Jeff Vilardi addressed the Board and stated that there were no leads for another location at this time; adding that if a permanent location was not obtained by June 1, 2018, the Pre-K would have to close. Discussion ensued regarding the future of the Pre-K program.

6. Principal Report Principal Vilardi reviewed the school happenings as presented in the support materials. Member Davidson asked when Academica would create a budget for the next school year. Mr. Carlos Segrera addressed the Board and replied that that Mr. Goodsell would meet with Principal Vilardi within the next month to create a preliminary budget by mid-April and a secondary budget would then be completed by the start of the new school year. Member Laumatia asked for an update on the Board Committees, to which member Davidson replied that the strategic planning process would be the best way to address the assembling of the committees. Discussion ensued in regards to informing stakeholders of meeting dates and the creation of the committees.

7. Financial Update and Treasurer Report Mr. Segrera reviewed the financial update as presented in the support materials; taking note of page 27, which described the budget. Member Davidson asked why the lease was budgeted for 11 months and not 12, to which Mr. Segrera replied that he would get clarification on whether or not it was an error; adding that, if it were an error, he would make the necessary adjustments.

8. Management Report Ms. Stacy Takekawa addressed the Board and reviewed the management report as presented in the support materials. Member Alailima stated that he would check into his resources to help take care of the driveway issue at the church. Member Alailima asked if the church would be satisfied with the driveway being gravel, to which Ms. Takekawa answered in the affirmative. Member Davidson asked if other pest control treatments had been scheduled, to which Ms. Takekawa replied in the affirmative; adding that there was now a month to month contract with a 30-day cancellation clause. Member Davidson asked if the contract needed to go through the procurement process, to which Ms. Takekawa replied that, because the cost was very minimal, she did not believe it would be necessary to go through the procurement process. Member Davidson asked if the railings were under warranty, to which Ms. Takekawa replied that she would look into it. Ms. Takekawa stated that the teachers were concerned about the paint and doors in the building; adding that the contractor stated that he would come out to inspect some of the issues of concern and make the necessary repairs. Ms. Takekawa stated that there was an E- rate application due in February to apply for additional gigabits for the school and to receive reimbursement for internet cost.

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9. Foundation Board Update Member Alailima stated that Donna Rankin was added to the Foundation Board; adding that Member Fronda would contact an additional individual that had expressed interest in joining the Board. Member Alailima stated that he was able to update the bank access; adding that Wendee Hildebrand had been removed and Stacy Takekawa and Carlos Segrera were added to the account. Member Alailima further discussed fundraising events; adding that there were not any grant opportunities to present at this time.

10. Report on the New T-Shirt Vendor Member Alailima stated that he was still in the process of obtaining a vendor that was cost- effective and generated quality work.

11. Public Comment

There was no request for public comment.

12. Adjournment

Member Alailima moved to adjourn the meeting at 7:25 p.m. Member Davidson seconded the motion, and the Board voted unanimously to approve.

Approved on: ______

______Secretary of the Board of Directors Kamalani Academy

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7 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 4 – Mahalo and Aloha to Board Member Mike Turman Number of Enclosures: 0

SUBJECT: Mahalo and Aloha to Mike Turman Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Steve Davidson Recommendation:

Proposed wording for motion/action:

Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 2-3 minutes Background: Mike Turman has submitted his resignation from the Kamalani Academy Board of Directors. Submitted By: Staff

8 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 5 – Nomination and Election of Board Treasurer Number of Enclosures: 0

SUBJECT: Nomination and Election of Board Treasurer X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Board Recommendation: Proposed wording for motion/action: “The Chair will now take nominations from the floor for the Board of Directors Treasurer position.”

Nominations need not be seconded.

The chair should inquire if there are any further nominations. If none, announce “Nominations are closed.”

Proceed with vote, by either vocal vote or raise of hands, and announce the result, “______has been elected as the Treasurer on the Board of Directors for Kamalani Academy.” Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 3-5 minutes Background: With the resignation of Board Treasurer, Mike Turman, this leaves the Board with the need to elect a new Treasurer. Submitted By: Staff

9 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 6 – Pre-K Director’s Report Number of Enclosures: 1

SUBJECT: Pre-K Director’s Report Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Pre-K Director Garcia Recommendation:

Proposed wording for motion/action:

Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 5-7 minutes Background: Pre-K Director Akeyo Garcia will give a report on Pre-K happenings. Submitted By: Staff

10 Kamalani Academy Pre-Kindergarten Program Report February 22, 2018

Enrollment: ● 14 children enrolled

Personal Status: ● EA - family leave from January 31 till February 28

Program Status: ● Weekly visit from PDG coaches ● Report card sent home (Feb 14) ● Winter narrative report (Feb 23) ● Parent-teacher conference (Mar 14)

● Send Family Engagement Survey to Kamalani PreK families (Apr 2 by Akeyo) ● Send Family Engagement Survey to Kamalani staff and school families (Apr 4 by Jeff) - due Apr 20

● Field trip #1 - Wahiawa Botanical Garden (Jan 25) ● Field trip #2 - Honolulu Zoo (Mar 13) ● Field trip #3 - Pacific Aviation Museum Pearl Harbor (May 2 or 3) - pending

11 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 7 – Principal Report Number of Enclosures: 2

SUBJECT: Principal Report Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Principal Vilardi Recommendation:

Proposed wording for motion/action:

Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 5-7 minutes Background: Principal Jeff Vilardi will give a report on school happenings. Submitted By: Staff

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Principal’s Report 2/22/18

1. 2017-2018 Enrollment Numbers ● Total number of students withdrawn 1/1/18 - 2/21/18: 19 ​ ○ Withdraw Reason: All 19 listed Transfer to HDOE School ○ Middle School Students: 7 ○ Elementary School Students: 12 (six 3rd Grade) ● Total number of students enrolled 1/1/18 - 2/13/18: 5 ​ ○ Admission Reason: Transferred from another HI Public School ○ Elementary Students: 5 ● Total Student Currently Enrolled: 283

2. 2018-2019 Enrollment ● Open Application Window closes on 2/28/18. Lottery will be held on 3/1/18. ● Dates for Parent Informational Meetings have been set: ○ February 21: 9-10 a.m. ○ February 24: 9-10 a.m. ○ February 27: 5-6 p.m. ○ March 27: 5-6 p.m. ○ April 19: 5-6 p.m. ○ May 17: 5-6 p.m. ● Additional Meetings will be held over the Summer, as needed. ● Please see the attached enrollment projections, based off of the data of those returning and the current amount of applicants for next year.

3. Staff report ● Concern that Governing Board Committees have yet to meet regarding the Needs Assessment data shared with the Board. Staff want to make sure that their voice is valued and heard, with our Governing Board. ● Safety concern has been raised following the latest school shooting in Florida. Staff implores the Board to approve expense for the fencing to go up as soon as possible. ● Staff Intent to Return Forms were due on 2/21/18. As we currently stand these are the results: ○ Returning: 15 ○ Leaving: 1 ○ Undecided: 6 ○ Open Positions to Fill: 3 (Special Education)

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4. Operational concerns ● Lunch vendor did not provide a reimbursable meal on 2/14/18. The day’s meal service was done at no charge. ● I would like to recommend to the Board that we approve the quote for Lindsey 5 ​ Contracting to provide the fencing around the perimeter of our school. Total would be reduced by a 1/9th share paid for by the Pre K grant. Three bids were received. Please ​ see the attachment. ● I would like to recommend to the Board that we no longer continue with our Pre K ​ program for the 2018-2019 school year. A separate agenda item has been added for this discussion/vote. ● I would like to recommend to the Board to approve the 2018-2019 School Calendar, ​ which includes four additional teacher Professional Development days throughout the year and changing Early Release dismissal from 1:30 pm - 12:30 pm. The additional hour each Wednesday will be allotted to Staff Collaboration, Professional Learning Communities and/or Professional Development. Please see the attachment ​

5. Board Assistance (may be referred to Committee by the Board once known) ● I recommend that we create an organizational chart and a flow-chart of responsibility for Kamalani Academy, to include Governing Board, Foundation Board, Academica and Site Administration/Staff. ● The expense of the fencing exceeds $25,000. It would be great a recommendation for an expense over $25,000 were to come from the Finance Committee and not specifically from the Principal, even though that decision falls within the day-to-day operations of the school. This would show the Board the collaborative efforts made by the site administration to include Board Members and others in the decision-making process.

6. Students ● No major issues or concerns with student behavior (i.e. fights, suspensions etc.). ● We have had a few students with urgent counseling support needs. Without a school counselor, many of these students’ needs are not being met. We do have DOE, Behavior Health Specialist, support assigned to our school; however, BHS support is only for students with special needs (IEP or 504). ● Due to the poor quality of our School Uniform shirts, we are considering not requiring uniforms for the following reasons: ○ Shirts have shrunk one or more sizes. ○ Shirts are not washing clean. ○ Shirts take a very long time to come in, once ordered.

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○ Families have expressed that they cannot afford to replace the shirts and are embarrassed to send their child to school with the shirts looking the way that they do. 7. Misc. needs ● None at this time.

8. Financial reports on items not covered under the Treasurer’s report. ● 2018-2019 Budget Planning has begun. We are on target to present the proposed budget to the Board at our April Board Meeting.

15 16 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 8 – Review and Approval of Fencing Contractor Number of Enclosures: 1

SUBJECT: Approval of Fencing Contractor X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Principal Vilardi Recommendation:

Proposed wording for motion/action: Move to approve Lindsey 5 Contracting as the fencing contractor. Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 2-3 minutes Background: At the recommendation of Principal Vilardi, the Board is being asked to approve Lindsey 5 Contracting as the fencing contractor. Submitted By: Staff

17 ESTIMATE

Lindsey 5 Contracting Kamalani Academy 91-820 Laupapa Place Ewa Beach , HI 96706

Phone: (808) 450-4787 Estimate # 000014 Email: [email protected] Date 10/23/2017

Description Total

Perimeter Fencing And Gates $31,900.00 * 3 walkway gate entry * 2 large double gate entry (enter field & basketball court) * Approx 585' of fencing chain link 6' high With all galvanized poles, brakets, installation and any materials needed to install fence and gates.

50% down to start project with remaining 50% to be paid on satisfied completion of work.

Subtotal $31,900.00 Discount $3,190.00 GE Tax $1,352.82 Total $30,062.82

Notes: Added 10% discount for using our local Hawaiian owned company. Aloha

Page 1 of 2 18 By signing this document, the customer agrees to the services and conditions outlined in this document.

Kamalani Academy

Page 2 of 2 19 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 9 – Discussion and Possible Action Regarding the Continuation of the Pre-K Program Number of Enclosures:

SUBJECT: Pre-K Program X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Principal Vilardi Recommendation:

Proposed wording for motion/action:

Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 10-15 minutes Background: Principal Vilardi will lead a discussion regarding the future of the Pre-K program. Submitted By: Staff

20 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 10 – Review and Approval of Kamalani Academy’s 2018/2019 School Calendar Number of Enclosures: 1

SUBJECT: Approval of 2018/2019 School Calendar X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Principal Vilardi Recommendation:

Proposed wording for motion/action: Move to approve Kamalani Academy’s 2018/2019 school calendar as presented. Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 2-3 minutes Background: Review and approval of the calendar for the 2018/2019 school year. Submitted By: Staff

21 KAMALANI ACADEMY CHARTER SCHOOL 2018-19 OFFICIAL SCHOOL CALENDAR Teachers’ Work Year - 1st Semester: July 30, 2018 - January 7, 2019; 2nd Semester: January 8, 2019 - June 3, 2019 Students’ Work Year - 1st Semester: August 6, 2018 - December 21, 2018; 2nd Semester: January 8, 2019 - May 31, 2019 Week Student Teacher Su M T W Th F Sa Days Days 0 0 July 22 23 24 25 26 27 28 1st SEMESTER - 86 Student Days (Ends December 20) 1 0 4 29 30 31 1 2 3 4 July 30: Teacher PD Day July 31: Teachers' First Day 2 5 9 August 5 6 7 8 9 10 11 July 31 - August 3: Teacher Work Days (no students) 3 9 13 12 13 14 15 16 17 18 August 6: Students' First Day 4 14 18 19 20 21 22 23 24 25 August 17: Statehood Day Q1 5 19 23 26 27 28 29 30 31 1 43 days 6 23 27 September 2 3 4 5 6 7 8 September 3: Labor Day Ends 7 28 32 9 10 11 12 13 14 15 Oct. 5 8 33 37 16 17 18 19 20 21 22 9 38 42 23 24 25 26 27 28 29 10 43 47 October 30 1 2 3 4 5 6 11 7 8 9 10 11 12 13 October 8-12: Fall Break*** 12 47 52 14 15 16 17 18 19 20 October 19: Parent-Teacher Conferences (no students) 13 52 57 21 22 23 24 25 26 27 14 57 62 28 29 30 31 1 2 3 Q2 15 61 66 November 4 5 6 7 8 9 10 November 6: Election Day 43 days 16 64 70 11 12 13 14 15 16 17 Nov. 12: Veterans' Day Nov.13: Prof. Dev.(no students) 17 67 73 18 19 20 21 22 23 24 November 22: Thanksgiving Ends Dec. 20 18 72 78 25 26 27 28 29 30 1 November 23: School Holiday 19 77 83 December 2 3 4 5 6 7 8 20 82 88 9 10 11 12 13 14 15 Dec. 21 Teacher Work Day (no studetns) 21 86 93 16 17 18 19 20 21 22 December 24-January 7: Winter Break*** 22 23 24 25 26 27 28 29 2nd SEMESTER - 93 Student Days (Ends May 31) 23 30 31 1 2 3 4 5 December 25: Christmas 24 90 98 January 2019 6 7 8 9 10 11 12 January 1: New Year's Day Q3 25 94 103 13 14 15 16 17 18 19 January 7: Teacher Workday (no students*) 44 days 26 98 107 20 21 22 23 24 25 26 Jan 18: Prof. Dev. (no students) 27 103 112 27 28 29 30 31 1 2 January 21: Dr. Martin Luther King Jr Day Ends 28 108 117 February 3 4 5 6 7 8 9 February 11-15: Institute Day Mar. 15 29 112 122 10 11 12 13 14 15 16 (One day with no students during the week. 30 115 126 17 18 19 20 21 22 23 Date for each island TBD.) 31 120 131 24 25 26 27 28 1 2 February 18: Presidents' Day 32 125 136 March 3 4 5 6 7 8 9 February 19: Prof. Dev. (no students) 33 130 141 10 11 12 13 14 15 16 34 17 18 19 20 21 22 23 March 18 - 22: Spring Break*** 35 134 145 24 25 26 27 28 29 30 March 26: Kuhio Day 36 138 150 31 1 2 3 4 5 6 April 1: PT Conferences (no students) Q4 37 143 155 7 8 9 10 11 12 13 April 49 days 38 147 159 14 15 16 17 18 19 20 April 19: Good Friday 39 152 164 21 22 23 24 25 26 27 Ends 40 157 169 28 29 30 1 2 3 4 41 162 174 May 5 6 7 8 9 10 11 42 167 179 12 13 14 15 16 17 18 43 172 184 19 20 21 22 23 24 25 May 27: Memorial Day 44 179 188 26 27 28 29 30 31 1 May 31: Last Day for Students 45 179 189 June 2 3 4 5 6 7 8 and Second Semester Ends** -1^ +1^^ 9 10 11 12 13 14 15 June 3: Last Day for Teachers 180 190

Approved November 17, 2015. OFFICIAL STATE HOLIDAYS: 2018-19 SCHOOL YEAR

^2 Instructional days shall be ^^The employer may assign up to 6 Statehood Day: August 17, 2018 New Year's Day: January 1, 2019 Labor Day: September 3,2018 Dr. Martin Luther King Jr. Day: January 21, 2019 converted to a non-student additional hours, in half hour blocks (an Election Day: November 6, 2018 Presidents' Day: February 18, 2019 day for school planning and "equivalent day") for training and meetings Veterans' Day (observed): November 12, 2018 Prince Jonah Kuhio Kalanianaole Day: March 26, 2019 collaboration beyond the teacher's regular work day. Thanksgiving Day: November 22, 2018 Good Friday: April 19, 2019 Christmas Day: December 25, 2018 Memorial Day: May 27, 2019 *Teacher workday between semesters: January 7 **Commencement exercises: No sooner than May 24, 2019 ***For 10-month teachers - Intersession: Oct. 8-12; Recesses: Dec. 24-Jan. 4 and March 18-22 Educational Officer & Teacher Institute Days February 11-15

22 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 11 – Financial Update and Treasurer Report Number of Enclosures: 1

SUBJECT: Financial Update and Treasurer Report Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Carlos Segrera Recommendation:

Proposed wording for motion/action:

Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 5-7 minutes Background: Update of financials to date. Submitted By: Staff

23 24 25 26 27 28 29 30 31 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 12 – Management Report Number of Enclosures: 1

SUBJECT: Management Report Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Stacy Takekawa Recommendation:

Proposed wording for motion/action:

Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 5-7 minutes Background: Stacy Takekawa will give a management report. Submitted By: Staff

32 TO: Kamalani Academy Board of Directors FROM: Stacy Takekawa SUBJECT: Management Report DATE: February 16, 2018

FACILITIES -Driveway: Thanks to the efforts of Tui Alailima, the gravel driveway area was installed on Wednesday, February 7, 2018. I sent pictures of the finished product to the RCCH and I am awaiting their approval or comment. - Stairway Landing Supports: Structural Systems was out at the school on February 7, 2018 to review the stairway landing supports. He will provide a proposal for reinforcing the landing support and also possibly enclosing it for added storage. - Waste Line Repairs: I sent the photo and sketch of the grounds that we received from Commercial Plumbing regarding the work to be done for the waste line to two commercial plumbing companies. I am waiting on responses from them regarding a proposal. I will update the Board at the meeting as to any responses received.

LEGISLATIVE UPDATE There are a number of bills moving through the Hawaii State legislature this session that pertain to charter schools. Below are some of the bills being considered (summaries are from the Hawaii State Legislature website):

• House Bill (HB) 2508: Appropriates general funds for infrastructure costs, rental or lease assistance, and the repair and maintenance of network infrastructure for charter schools. o Passed First Reading and referred to the Education and Finance Committees. o Committee on Education passed the bill, with amendments. • HB 2509: Appropriates funds for infrastructure costs, the rental or lease of charter school facilities, and the repair and maintenance of network infrastructure of charter schools. Appropriates funds for meal services and student transportation at charter schools. o Similar to HB2508 but includes funds for meal services and transportation costs. o Passed First Reading and referred to the Education and Finance Committees. o Committee on Education passed the bill, with amendments.

33 o Passed Second Reading and referred to the Finance Committee. • HB 2167: Appropriates moneys for start-up grants to assist pre-opening public charter schools. o Passed First Reading and referred to Education and Finance Committees. o Committee on Education passed the bill, with amendments. o Passed Second Reading and referred to the Finance Committee. • HB 2162: Clarifies that funds for bonuses required by statute or collective bargaining shall not be paid out of a charter school's facilities funding or per-pupil funds. Beginning with FY 2018-2019, requires that such bonuses be separate line items in the budget. Appropriates funds for teacher bonuses for hard-to-fill placement incentives and National Board certified teacher incentives for charter school teachers. o Passed First Reading and referred to Education and Labor and Public Employment and Finance Committees. o Committee on Education and Committee on Labor and Public Employment passed the bill, with amendments. o Passed Second Reading and referred to the Finance Committee. • Senate Bill (SB) 2391: Requires the members of governing boards of charter schools to be certified through programs on ethics, procurement, and fiduciary responsibilities and that are approved by the State Public Charter School Commission no later than their first year serving on the governing board. o Passed First Reading and referred to Education and Government Operations and Judiciary Committees. o Committee on Education and Committee on Government Operations passed the bill, with amendments. • SB 2382: Requires the Department of Accounting and General Services to conduct semi- annual surveys of all departments concerning any unused facilities that may be used by public charter schools and maintain an inventory of all such unused facilities. Requires the Department of Accounting and General Services to provide semi-annual reports on the inventory [of] potentially useable unused department facilities to the state public charter school commission. o Passed First Reading and referred to the Education and Government Operations and Ways and Means Committees. o Committee on Education and Committee on Government Operations passed the bill, with amendments.

MARKETING - Postcards re: open enrollment and informational meetings will be sent out to Wahiawa, Mililani, and Haleiwa. - Emails to waitlisted families reminding them to re-apply for 2018-2019 school year were sent.

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34 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 13 – Foundation Board Update Number of Enclosures:

SUBJECT: Foundation Board Update Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Kalani Fronda Recommendation:

Proposed wording for motion/action:

Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 3-5 minutes Background: Kamalani Foundation Board Chairperson, Kalani Fronda, will give an update on the Foundation Board. Submitted By: Staff

35 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 14 – Ryan Reeves’ Principal Summit Presentation Number of Enclosures:

SUBJECT: Ryan Reeves’ Principal Summit Presentation Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Ryan Reeves Recommendation:

Proposed wording for motion/action:

Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 15-20 minutes Background: Submitted By: Staff

36 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 15 – Discussion and Possible Action on Interim Guidance for Interactions Between the Governing Board and the School Number of Enclosures: 1

SUBJECT: Interim Guidance for Interaction Between the Governing Board and the School X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Board/Steve Davidson Recommendation:

Proposed wording for motion/action: Move to approve the interim guidance for interaction between the governing Board and the school. Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 7-10 minutes Background: In our first six months of operation, there has been an effort to define how the Governing Board can best work with the Principal. The proposed guidelines are intended to provide some clarity in that relationship while more complete Board Policies and Procedures are being developed. Submitted By: Staff

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Interim Guidance for Interactions between the Governing Board and the School.

1. It is important to remember that board members have no individual authority; it is only as a collective board that there is authority.

2. The Principal is to be accorded autonomy to operate the school based upon his/her professional training and experience.

3. In the event that a Board member is approached in any manner by a teacher, student, parent, or member of the community regarding anything within the operational purview of the Principal, that individual should be referred back to the Principal. The Board member should be careful to avoid intervening in the situation.

4. If a Board member becomes aware of any issue at the school that, in the Board member’s judgment, requires Board attention, that member will bring the matter to the Academic Committee. If the Academic Committee decides that the matter requires action on the part of the Board, the Committee will present it to the full Board in closed session. The full Board will then decide what, if any, further action is warranted. This may include having the Academic Committee work with the Principal towards resolution of the matter.

5. These Guidelines are not intended to prevent any Board member from contacting the Principal. In fact, in order for the Board to do its job, Board members should be visiting the school and speaking with the principal. On the other hand, these Guidelines are intended to help Board members to avoid being in the position of acting independently of the full Board or to be intruding upon the Principal’s authority.

Situations in which it might be appropriate for a Board member to contact the Principal might include:

a. Conveying to the Principal something the Board member has observed or something that has been brought to the attention of the Board member by a member of the Kamalani community.

b. Passing on information which the Board member has obtained which she/he feels might be of assistance to the Principal.

c. A Board member may require information from the Principal in the process of carrying out his/her responsibility as a Board member

38

The important consideration in all of this is that the Board member keep in mind that it is the Principal who is responsible for the day-to-day operation of the school.

6. If a matter is deemed not to be sufficiently important to require discussion by the full Board, it is not sufficiently important to require intervention by the Board or any of its members. It is an operational matter left to the discretion of the Principal.

Conversely, if a matter is deemed sufficiently important by a Board member to warrant intervention, it is sufficiently important to require attention by the Board.

7. None of this is intended to preclude the Principal from reaching out to the full Board or to any Board member for advice, assistance, or coaching. The important thing here being that the initiative is on the part of the Principal. Again, the Board member must be careful to distinguish between providing the help that the Principal is seeking and directing the Principal without prior authorization of the Board.

39 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 16 – Review of DOE Emergence Procedure Guide, Emergency Plan Template, and Shelter-in-Place Guidance for Ballistic Missile Threats Number of Enclosures: 4

SUBJECT: Shelter-in Place Guidelines Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Principal Vilardi/Steve Davidson Recommendation:

Proposed wording for motion/action:

Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 7-10 minutes Background: Following the recent false missile alert, the Hawaii State Public Charter School Commission sent out information regarding Shelter-in-Place guidelines as well as emergency procedures guidelines and templates. The Board will review and discuss the guidelines and information. Submitted By: Staff

40 From: Sione Thompson Sent: Tuesday, January 16, 2018 9:30 PM Subject: Memo for Shelter-in Place Guidance for Ballistic Missile Threats

Aloha Charter School Leaders,

With this past Saturday's false missile alert still on our minds I wanted to let you know that the commission is working to coordinate presentations by the Hawaii Emergency Management Agency (HI-EMA) for all our charter schools. Once we have dates and times available we will send out a notice to schedule your school.

In the meantime, I wanted to share a memo sent today to all Principals and Complex Area Superintendents by Superintendent Kishimoto on Shelter-in-Place Guidance for Ballistic Missile threats. Also attached is an Emergency Procedure Guide and Emergency Plan template shared by the DOE. I hope you find these documents helpful in executing your emergency drills and plans. If you need further assistance in your emergency planning don't hesitate to contact the commission and we will connect with you with information and resources that we have and will continue to gather.

Going forward, all DOE memos and communications regarding emergency and safety will be shared with all public schools including charter schools as agreed upon by Superintendent Kishimoto.

The commission will continue to gather guidance and information. We will update you as we gather more information. Have a great week!

Mahalo,

-- Sione Thompson Executive Director Hawaii State Public Charter School Commission 1111 Bishop Street, Suite 516 Honolulu, HI 96813 Phone 808.586.3775 Fax 808.586.3776 [email protected] www.chartercommission.hawaii.gov

41 42 43 44 45 46 47 48 49 50 51 52 53 54 EMERGENCY PROCEDURES GUIDE

OFFICE OF SCHOOL FACILITIES & SUPPORT SERVICES SAFETY, SECURITY, & EMERGENCY PREPAREDNESS BRANCH DEPARTMENT OF EDUCATION STATE OF HAWAII

RS 10-0431 (Revision of 99-1167) OCTOBER 2009

55 USE OF THIS GUIDE A copy of this guide should be placed near exits, or next to instructor’s desk, and be clearly visible in every classroom, gym, cafeteria, office, and other occupied locations. Since this guide contains general recommended emergency response procedures, each school or district should refer to its school specific Emergency Management Plan.

Other references to use: “Emergency Preparedness Handbook” and the “Safety and Accident Prevention Program/Policy and Safety Index” for detailed information.

Remember, actual emergency responses must address the uniqueness of each situation.

At a minimum, along with school specific plans, this guide should be reviewed with staff during the school’s safety training before the start of each school year. This guide should also be reviewed with substitute teachers and volunteers prior to school duty assignments.

Administrators must review this guide and their school’s safety plans prior to the start of the school year and update as needed. For information on the use of this guide, contact the Safety, Security, & Emergency Preparedness Branch at 586-3457. ACKNOWLEDGEMENTS The Department’s Emergency Procedures Guide is the result of cooperative efforts of the:

Superintendent’s Office Safe and Drug Free Schools and Communities Program Reprographic Section Safety, Security, & Emergency Preparedness Branch 56 USE OF THIS GUIDE A copy of this guide should be placed near exits, or next to instructor’s desk, and be clearly visible in every classroom, gym, cafeteria, office, and other occupied locations. Since this guide contains general recommended emergency response procedures, each school or district should refer to its school specific Emergency Management Plan.

Other references to use: “Emergency Preparedness Handbook” and the “Safety and Accident Prevention Program/Policy and Safety Index” for detailed information.

Remember, actual emergency responses must address the uniqueness of each situation.

At a minimum, along with school specific plans, this guide should be reviewed with staff during the school’s safety training before the start of each school year. This guide should also be reviewed with substitute teachers and volunteers prior to school duty assignments.

Administrators must review this guide and their school’s safety plans prior to the start of the school year and update as needed. For information on the use of this guide, contact the Safety, Security, & Emergency Preparedness Branch at 586-3457. ACKNOWLEDGEMENTS The Department’s Emergency Procedures Guide is the result of cooperative efforts of the:

Superintendent’s Office Safe and Drug Free Schools and Communities Program Reprographic Section Safety, Security, & Emergency Preparedness Branch 57 General Responsibilities

1. A/S Assess situation. 2. A/S Take charge immediately. 3. A/S Address life safety (first aid, safety of victim, etc.) IMPORTANT – Keep written chronological detailed notes 4. A Call 911 (if necessary) and Administrator in charge. 5. A Contact the Complex Area Superintendent, Communications Office, and Safety, Security, & Emergency Preparedness Branch. 6. A/S Evacuate/secure area. Notify school staff of emergency. 7. A/S Activate School Emergency Response Team and Incident Command System. 8. A/S Seal off high-risk area(s). 9. A/S Control traffic ingress/egress. Keep area clear for emergency vehicles. 10. A/S If evacuation is implemented, be sure to have student release forms and health cards available. 11. A/S Preserve evidence. 12. A/S Refer media to Complex Area Superintendent, Administrator or designee. 13. A/S Keep written chronological detailed notes. 14. A Provide “status” information to parents.

A - Administrator S - Staff A/S - Administrator/Staff

GENERAL RESPONSIBILITIES 58 Responsibilities

PRINCIPAL OR DESIGNEES: 1. Verify information. 2. Activate school emergency response team and implement response procedures. 3. Call 911 (if necessary). 4. Seal off high-risk areas and preserve scene. 5. Notify students and staff of the emergency. 6. Notify Complex Area Superintendent. 7. Evacuate students and staff if necessary. 8. Account for all faculty and staff. 9. If necessary, refer media to Complex Area Superintendent or DOE Communications Office. 10. Notify community agencies (if necessary). 11. Implement post-crisis procedures: debrief. 12. Keep detailed notes of crisis event and complete reports. 13. If necessary, recommend school closure to Complex Area Superintendent.

Staff: 1. Verify information. 2. Follow emergency procedures. 3. Warn students, if advised. 4. Stay with students during an evacuation. 5. Take class roster, emergency information, and account for all students. 6. Refer media to school administrator (or designee). 7. Keep detailed notes of crisis event. GENERAL RESPONSIBILITIES 59 BOMB THREAT Upon receiving a message that a bomb has been planted: 1. A/S If the threat is by phone. Keep caller on the line. Use bomb threat card checklist. 2. A/S Record Caller ID number. 3. A/S IMMEDIATELY cease the use of all two-way radio, cellular phones, radio activated bell systems, or PA announcements. 4. A Call 911. Notify Complex Area Superintendent. 5. A Notify personnel of possible evacuation. 6. A/S Make visual checks of the classroom/campus. 7. S Report suspicious object(s) to Administrator. 8. A The all clear signal will be given by Administrator.

If Suspicious Device Is Found: 1. A/s dO NOT TOUCH OR MOVE OBJECT/PACKAGE, etc. 2. A/S Secure the area. Preserve scene and be aware of more bombs. 3. A/S Evacuate the immediate area or building in the vicinity of the object. 4. A Call 911 and notify Complex Area Superintendent.

Evacuation Procedures: 1. A/S Leave doors and windows open. 2. A/S Direct students and staff NOT TO TAKE their belongings (except for money, jewelry, medication, personal effects). 3. A/S Evacuate per school plan. 4. S Account for all students. Bring the student class roster. 5. A/S Do not re-enter building(s) until it is declared safe by fire, police and school Administrator. 6. A The all clear signal will be given by school administrator.

If Bomb Is Detonated: 1. A/S Calmly evacuate student(s) away from danger area. 2. S Respond to injured person(s). 3. S Call 911; notify Administrator. 4. S Secure area, preserve scene. BOMB THREAT 60 wEAPONS

Administrator/ Staff who is aware of a weapon brought to school: 1. S Notify Administrator. 2. S If you suspect that a weapon is in the classroom; do not leave the classroom. Get a neighboring teacher to notify Administration and Security. 3. A/S Tell Administrator who the suspect is, where the weapon is thought to be located, if anyone has been threatened and any other details. 4. A/S If suspect threatens you with weapon, do not try to disarm him/her. Back away with your arms up and remain calm. 5. A/S Isolate the suspect. DO NOT ALLOW the suspect to pick up or carry his/her belongings. Conduct search if reasonable suspicion is determined. Use extreme caution. Do not ask for weapon to be turned over. If weapon is found, notify police. 6. A Notify Complex Area Superintendent. 7. A Notify parent(s) or guardian(s) if suspect is a student. Explain why a search was conducted and results of the search. 8. A/S Take notes on specific/general information.

If the suspect is an employee or adult on campus in possession of a weapon: 1. S Notify Administrator. Administrator to call 911. 2. S If suspect is known, inform Administrator who the person is. 3. A Implement school’s lockdown procedures. 4. A Notify/Inform Complex Area Superintendent. 5. A/S Remain in lockdown until the all clear is given.

A - Administrator S - Staff A/S - Administrator/Staff

WEAPONS 61 HAZARDOUS MATERIALS

Incident occurred in school: 1. S Isolate area of leak/spill. Do not attempt to clean. 2. S Evacuate affected room. 3. S Notify Administrator. 4. A/S Call 911 to alert Fire Department. 5. A Notify Complex Area Superintendent. 6. A Notify Safety, Security, & Emergency Preparedness Branch . 7. A/S Follow fire official’s orders for shelter-in-place or evacuation.

Incident occurred near school property: 1. S Fire or police official will notify Administrator. 2. A Notify Complex Area Superintendent. 3. A Notify Safety, Security, & Emergency Preparedness Branch . 4. A Follow fire official’s orders for shelter-in-place or evacuation. Decide on the appropriate response, based on location of the chemical release and the direction and speed of winds.

FIRE

In the event a fire or smoke has been detected. 1. A/S Activate the fire alarm. 2. A/S Call 911 to alert fire and police departments. 3. S Shut doors and turn off lights before leaving class. 4. A/S Evacuate building in accordance with prearranged route(s). 5. S Account for all students and staff. 6. A Notify the Complex Area Superintendent. 7. A Do not re-enter building(s) until approved by Administration. 8. A Administration will give the all clear signal.

A - Administrator S - Staff A/S - Administrator/Staff

HAZARDOUS MATERIALS / FIRE 62 tornado / water spout

Severe weather statement on funnel clouds has been issued: 1 A Monitor Emergency Alert System and radio stations. 2. A/S Bring all persons inside buildings. 3. S Close windows and blinds. Keep students away from windows and doors. 4. S Shut off all utilities (gas, electric, etc.). 5. S Review tornado/water spout drill procedures and location of safe areas (basements and enclosed first floor hallways and rooms are best). 6. A DO NOT evacuate by buses or cars. 7. S Review “Drop and Tuck” procedures with students. (Crouch down on elbows and knees with hands over the back of the heads.) 8. S Remain in a safe area until “all clear” by Administration is issued.

Earthquake

Earthquakes occur without warning. In the event of strong tremors, violent shaking: 1. A/S Indoors-Drop to the ground, get students under desks, tables, supported doorways or in interior hallways. HOLD ON; brace yourself until the shaking stops. Avoid sitting under glass windows, light fixtures, cabinets and other moveable furniture. 2. A/S Stay indoors until the shaking stops, evaluate the path of evacuation before evacuating outdoors. 3. A/S Outdoors-Stay in an open area, away from buildings, lights, utility wires or objects that may fall.

A - Administrator S - Staff A/S - Administrator/Staff tornado / water spout / earthquake / tsunami 63 tsunami

Schools that are not located in the tsunami inundation zone shall remain open unless directed otherwise by authorized DOE personnel or State Civil Defense.

1. A Schools located in tsunami evacuation zones are to evacuate immediately. Follow school’s evacuation plans to move to higher ground. Take student attendance upon arriving at the evacuation site. 2. A Inform Complex Area Superintendent of the emergency and evacuation plans/procedures taken. 3. S Do not return to school until the all clear has been given by Administrator. 4. A Schools not in the tsunami inundation zone are to remain open.

A - Administrator S - Staff A/S - Administrator/Staff tornado / water spout / earthquake / tsunami 64 suicide / attempt

Counseling Suicidal Teens: 1. A/S Offer help and listen; trust your instincts. 2. A/S Recognize the warning signs. 3. A/S Report suspicions to Administrator/Counselor. 4. A Meet with parents.

Suicidal Attempt in School: 1. A/S Call 911 or ACCESS 832-3100. 2. A/S Notify Administrator/counselor. 3. A/S Do not leave suicidal person unattended. 4. A/S Verify information with Emergency Medical Services. 5. A Call parents/guardian(s) and Complex Area Superintendent. 6. A/S Calm suicidal person. 7. A Implement post-crisis intervention.

(Suicidal) Death on Campus: 1. A/S Isolate the deceased and cover the body. 2. A/S Verify Information. 3. A/S Notify Administration and Complex Area Superintendent. 4. S Secure and protect the scene. 5. A Arrange for psychological first aid support using school psychologists or assistance from Behavioral Health Specialists. 6. A Activate School Emergency Response Team. 7. A Notify staff before the next school day. 8. A Conduct a staff meeting to build awareness of other students who may be critically affected by the death of a friend. 9. A Consider activities to help friends and family with the grieving and healing process. 10. A Determine best method of notifying students and parents. 11. A/S To protect privacy of the family; do not mention details about incident and do not hold memorials or make death appear heroic.

A - Administrator S - Staff A/S - Administrator/Staff

suicide / attempt / serious injury 65 serious injury

1. A/S Do not move a seriously injured person. 2. A/S Administer first aid. 3. A/S Call for help: 911 (ambulance, police, fire). 4. A Activate School Emergency Response Team. 5. A/S Isolate victim and provide comfort. 6. A/S Direct emergency medical personnel to victim. 7. A Call/Inform Complex Area Superintendent. 8. A Conduct internal investigation. 9. A/S Take notes on specific/general information.

For Employees: 1. A Call HIOSH “Account Reporting” hotline at 586-9102 for: • Work related accidents resulting in loss of life (within 8 hours of the fatality). • Work injuries to three or more employees requiring hospital- ization (within 8 hours of the incident). • Industrial accidents that result in property damage of more than $25,000 (within 8 hours of the incident). 2. A Notify DOE Worker’s Compensation administration.

A - Administrator S - Staff A/S - Administrator/Staff

suicide / attempt / serious injury 66 campus disturbance / riot

Campus Disturbance/Riot Action Steps 1. S Notify Administrator. 2. A Assess situation to determine the level of emergency. Call 911. 3. A Activate School Emergency Response team and warn staff. 4. A Issue lockdown, if necessary. 5. A/S Urge students to calm down, encourage students to leave area. 6. A/S Diffuse disruptive situation by using distraction techniques (whistle, yell, bull horn, etc.). 7. A/S Identify and isolate the major participants. 8. A Contain unrest. Seal off area of disturbance and call for assistance. 9. A/S Move students involved in disturbance to an isolated area. 10. A Seal off the area for investigation. 11. A/S Monitor the campus entrances and exits to document each person entering and leaving. 12. A Notify Complex Area Superintendent. 13. A/S Check for injuries. Provide first aid. 14. A/S Take notes on general/specific information.

Teachers within Classrooms: 1. Keep students calm. 2. Lock classroom doors, but admit students in need of refuge. 3. Do not allow students outside of classroom until you receive an all clear signal from Administration. Follow lockdown procedures. 4. Take attendance and make a list of students absent from the classroom.

Security Functions: 1. Diffuse situation. Separate people involved. 2. Clear scene. ID suspects, witnesses and victims. 3. Preserve scene and related evidence. 4. Limit media movement on campus. 5. Secure exits and entrances. 6. Resolve conflicts at school level. 7. Prepare for escalation. 8 Restore order as soon as possible. 9. Take notes on general/specific information.

A - Administrator S - Staff A/S - Administrator/Staff campus disturbance / riot / assaults / fights 67 assaultS / fights

1. A/S Assess situation. 2. A Select response options: • Call 911. • Activate school Emergency Management Plan. • Deploy security. • Mobilize school Emergency Response Team. 3. A/S First school personnel on the scene will call for assistance and remain until assistance arrives. 4. A/S Avoid stepping between combatants. 5. A/S Issue command to stop. 6. A/S Use loud distractions (yell names, whistle, air horn, etc.). 7. A/S Separate the victim(s) and suspect(s) and diffuse the situation if possible. 8. A/S Assist by identifying and documenting students, witnesses, weapons, etc. 9. A/S Attend to victim(s). 10. A/S Disperse spectators. 11. A/S Seal off area for investigation. 12. A/S Supervise students. 13. A/S Take notes of general/specific information.

A - Administrator S - Staff A/S - Administrator/Staff campus disturbance / riot / assaults / fights 68 intruder / hostage

Intruder is an unauthorized or an unknown person who enters school property: 1. S Notify Administrator, School Security. 2. S Ask another staff to accompany you before approaching intruder. 3. A/S Politely greet intruder and identify yourself. 4. S Offer assistance. 5. S Make mental notes of visitor’s characteristics (clothing, height, etc.). 6. S Inform intruder that all visitors must register at the main office. If you are alone and the intruder looks agitated, seek assistance. 7. A/S If intruder’s purpose is not legitimate, ask him/her to leave. Have school security escort intruder to the exit. 8. A/S Call 911 to request police assistance if the visitor refuses to cooperate. 9. A Prepare to initiate lockdown procedures if necessary.

If intruder refuses to leave: 1. A Warn intruder of consequences for staying on school property. Inform him/her that you will call police. 2. A/S Note description, location, and if possible, determine if the intruder is carrying a weapon. 3. A/S If intruder still refuses to leave, notify office and call 911. Give police a full description of intruder. 4. A/S Keep a safe distance from intruder, be aware of intruder’s actions at all times. Treat the intruder as potentially violent. 5. A Initiate lockdown procedures if necessary. 6. A Notify Complex Area Superintendent.

A - Administrator S - Staff A/S - Administrator/Staff

intruder / hostage 69 intruder / hostage

Hostage: 1. A/S Do not intervene if hostage taker is unaware of your presence. 2. S Notify Administrator. 3. A Call 911 immediately. Ask assistance from hostage negotiation team. 4. A/S Seal off area near hostage scene. 5. A Assess situation and order Lockdown and/or Evacuation as appropriate. 6. A Notify Complex Area Superintendent. 7. A Give control of scene to police. Coordinate response activities with police to address safety of students and staff. 8. A Keep detailed notes of events.

If taken hostage: 1. A/S Follow instructions of hostage taker. 2. A/S Remain calm. Calm students down if they are present. 3. A/S Treat the hostage taker as normally as possible. 4. A/S Be respectful to hostage taker. Do not argue.

A - Administrator S - Staff A/S - Administrator/Staff

intruder / hostage 70 school EMERGENCY RESPONSE team members

Principal name______

work #______home #______

Cellular #______Room # ______cpr o first aid o vice Principal name______

work #______home #______

Cellular #______Room # ______cpr o first aid o vice Principal name______

work #______home #______

Cellular #______Room # ______cpr o first aid o counselor name______

work #______home #______

Cellular #______Room # ______cpr o first aid o

counselor name______

work #______home #______

Cellular #______Room # ______cpr o first aid o health aide name______

work #______home #______

Cellular #______Room # ______cpr o first aid o sasa name______

work #______home #______

Cellular #______Room # ______cpr o first aid o custodian name______

work #______home #______

Cellular #______Room # ______cpr o first aid o sCHOOL FOOD name______

SERVICE MANAGER work #______home #______

Cellular #______Room # ______cpr o first aid o school EMERGENCY RESPONSE team members 71 school EMERGENCY RESPONSE team members athletic director name______

work #______home #______

Cellular #______Room # ______cpr o first aid o teacher name______

work #______home #______

Cellular #______Room # ______cpr o first aid o teacher name______

work #______home #______

Cellular #______Room # ______cpr o first aid o

OFFICE STAFF name______

work #______home #______

Cellular #______Room # ______cpr o first aid o

______name______

work #______home #______

Cellular #______Room # ______cpr o first aid o

______name______

work #______home #______

Cellular #______Room # ______cpr o first aid o

______name______

work #______home #______

Cellular #______Room # ______cpr o first aid o

______name______

work #______home #______

Cellular #______Room # ______cpr o first aid o

school EMERGENCY RESPONSE team members 72 warning and notification

1. A Warn students and staff. If an emergency requires immediate action to protect the safety of students and staff, activate warning system.

2. A Ensure staff and students are familiar with warning system.

Examples: Public address system Closed circuit television Telephones, cellular phones Air horn Color-coded cards Fire triangle Message relay by adult runners Whistle

Emergency Alert System (EAS): The Emergency Alert Sentinel radio monitors the EAS and is activated when an EAS alert is received. Monitor Emergency Alert System notification during impending natural or human emergency.

Or the following stations:

Oahu Hawaii maui KSSK-590 AM KIPA-620 AM KMVl-550 AM KSSK-92.3 FM KIPA-95.5 FM KMVl-98.3 FM KRTR-96.3 FM KHLO-850 AM KKBG-97.9 FM Kauai KLEO-106.1 FM KQNG-570 AM KPUA-670 AM KQNG-93.5 FM KWXX-94.7 FM

A - Administrator S - Staff A/S - Administrator/Staff

warning and notification 73 lockdown procedures

LOCKDOWN procedures are used in situations involving dangerous intruders or other incidents that may result in harm to persons on campus. 1. A Initiate lockdown by announcing warning over PA system or card system. 2. A/S Direct all students, staff, and visitors into rooms or enclosed buildings. Ensure all persons are inside. 3. S Account for everyone in the room or office. 4. S Lock classroom and external doors. 5. S Secure and cover windows of classrooms. 6. S Move all persons away from windows and doors. 7. S Do not allow anyone outside of classrooms to enter until “all clear” signal is given by the administrator.

shelter in place

Sheltering provides refuge for students, staff, and public within school buildings during an emergency such as chemical gas, spills, etc., when VAPORs are generated. Safe areas may change depending on the emergency and environmental conditions (e.g., wind direction).

1. A/S Identify safe areas in each school building. 2. A Issue sheltering alert. 3. A/S Direct students, staff and visitors to predetermined safe areas or rooms. 4. S Account for all students after arriving in safe area. 5. A/S Do not allow outside air to mix with inside air where mechanical ventilation systems are used. Shut down air conditioning units. 6. S Close all exterior doors and windows. 7. S Use plastic sheeting, wet cloths, and duct tape, etc., to seal windows, cracks, etc., to minimize indoor air contamination. 8. S Ensure all persons remain in safe areas until “all clear” is given by Administrator or emergency responders. 9. A Depending on environmental conditions, an off-campus evacuation may be necessary instead of a “shelter in place” operation at the school.

A - Administrator S - Staff A/S - Administrator/Staff

LOCKDOWN procedures / shelter in place 74 active threat on campus

An active threat is a person(s) who appears to be actively engaged in killing or attempting to kill people on or near campus.

Students in Class 1. A/S Remain calm and call 911 and stay on the phone. 2. A/S Notify Administration. 3. A Initiate Lockdown procedures. 4. A/S Direct all students, staff, and visitors into the classrooms or offices. 5. S Turn off lights, close windows, and lock doors. 6. S Turn off all electronic devices and silence cell phones. 7. A/S Do not allow students outside of class/office unless given the all clear signal.

Students Outside 1. S Always move away from danger. 2. S If safe to do so, direct all students, staff and visitors into classrooms or offices, turn off lights, close windows and lock doors. 3. S If not safe to return to classrooms, direct students away from threat or sounds of threat to an assembly point off campus.

Caller 1. A/S Call 911: This is ____School and we have an active threat on campus. Give a description of the person or shooter(s) (e.g., sex, race, clothing, physical description, type of weapon). Give location, the number of victims and injured. 2. A Notify Complex Area Superintendent.

Emergency Evacuation of Students by Police: 1. S Listen to law enforcement officers. Do exactly as the officers instruct. 2. S Put down any bags you are carrying, keep hands visible at all times. 3. S If you are instructed to lie down, do so. 4. S Pay attention and follow instructions until in a safer area away from the threat.

A - Administrator S - Staff A/S - Administrator/Staff

active threat on campus 75 evacuation

Administrator: 1. If necessary, call 911. 2. Coordinate transportation through district office and student transportation if students are evacuated to relocation center. 3. Notify and send staff to evacuation site to prepare for student arrivals. 4. Family re-unification site will be used when schools need to evacuate away from campus. Schools to review school emergency management plan. 5. Issue Evacuation Order 6. direct students and staff to follow the fire drill procedures and route. 7. Follow alternate route if necessary. 8. Post large evacuation designation sign in front of school. 9. Be prepared to move from one evacuation site to another.

Teachers: 1. direct students to follow normal fire drill procedures unless (principal) administrator alters route. 2. Close classroom doors, windows, and turn off lights. 3. account for all students. Take attendance. 4. Inform Administrator immediately if student(s) is missing. 5. Stay with class. general responsibilities: If evacuation is implemented, be sure to have student release forms and health cards available.

Evacuation Sites: List primary and secondary student evacuation sites for each school (sites may be on or off campus).

Primary Evacuation Site:

Site A.______

Address______

______

Phone:______

Secondary Evacuation Site:

Site B.______

Address______

______

Phone:______

evacuation 76 media procedures

All staff must refer media to school administrator:

1. A Relays all factual information to Complex Area Superintendent. 2. Complex Area Superintendent informs Superintendent’s Office, DOE Communications Office andSafety, Security, & Emergency Preparedness Branch. 3. A Complex Area Superintendent advises Administrator to deal with media directly or refer calls to the Complex Area Superintendent. 4. A Designated person releases information to the media. 5. A Manages media movement on campus: • Establishes a designated press area. • Distributes school profile information sheet. • Does not say “no comment.” • Updates media regularly. • Does not wear sunglasses. 6. A Maintains a log of all telephone inquiries. Uses scripted response to inquiries.

Media statement: 1. A Prepares and issues a brief written statement (have generic statement ready, adapt to crisis) include verifiable facts, steps taken to contain/diffuse situation with assurance of safety, request of support from staff/students/others. Shows empathy in media statement. 2. A Emphasizes the safety of students and staff. 3. A Briefly describe school’s emergency management plan for responding to emergency. 4. A Respect privacy of victim(s) and family of victim(s) and do not release names to media. 5. A Refrain from exaggerating or sensationalizing crisis. 6. A Do not admit fault or liability.

A - Administrator S - Staff A/S - Administrator/Staff

media procedures 77 emergency phone numbers

Fire, Ambulance, Police oAhu hAwaii mAui Kauai

Emergency 911 911 911 911

Local Police (Non-emer.) 529-3162 961-2244 244-6400 241-6715

Department of the Att Gen 586-1500 933-8883 (h) 243-5811 241-7112 327-6260 (k)

Disaster Service Civil Def 723-8960 935-0031 270-7285 241-1800

ASK 2000 275-2000

Crime Stoppers 955-8300 961-8300 (h) 242-6966 241-1887 329-8181 (k)

Victim Assistance

Domestic Violence Hotline 841-0822 959-8864 877-9888 245-6362

Sex Assault Crisis Line 524-7273 935-0677 873-8624 245-4144

Child Welfare Service 832-5300 933-0350 (h) 243-5143 274-3300 327-4787 (k)

Hazardous Materials/Poison

Hazardous Materials 586-4249 1-800-586-4249 1-808-586-4249

Poison Center 1-800-222-1222 (all counties)

Environmental Concern 692-5656 692-5656 984-8230

Disaster Assistance

American Red Cross 734-2101 935-8305 (h) 244-0051 245-4919 326-9488 (k)

Temporary Restraining Order

Family Court 539-4200 934-5700 242-0775 245-6362

Civil Court 538-5151 961-7470 244-2706 245-6362

Funding for this guide was provided by the Readiness and Emergency Management for Schools grant from the OSDFS U.S. DOE. Printed on recycled paper.

emergency phone numbers 78

Moanalua Middle School

EMERGENCY RESPONSE PLAN

Faculty & Staff Handbook

January 2010

79

INTRODUCTION

Moanalua Middle School has a fundamental obligation to ensure the safety and welfare of its students and staff. It is the school’s responsibility to provide an environment where people are physically and emotionally secure. Toward that end, the Moanalua Middle School Emergency Response Plan has updated the school’s emergency response practices and replaces the school’s Crises Management Safety Guide.

The MMS Emergency Response Plan has been developed primarily for faculty and staff members to use and follows Federal and State guidelines for preventing, preparing, responding, and recovering from a variety of common school incidents. As an adaption format, the Plan addresses three (3) critical stages for dealing with incidences:

• BEFORE Proactive actions to prevent (or minimize) and prepare prior to an incident happening

• DURING Actions to take once an incident is occurring

• AFTER Actions to take in the aftermath of an incident to recover and return the school to a state of “normalcy” as quickly as possible and to improve on practices in future events.

Experts in the field of emergency response say that, “It is not a question of IF an emergency will occur, but WHEN it will occur.” To ensure a safe and secure campus, it behooves all members of the faculty and staff to be thoroughly familiar with the MMS Emergency Response Plan and to actively prepare for and participate in related emergency practices and drills.

I 80

EMERGENCY RESPONSE TEAM

An emergency can occur at any time. When the magnitude and/or intensity of an emergency require an organized team approach for response, the school’s Emergency Response Team shall be activated. The goal of this Team is to assist in the command, control, and coordinate the efforts to stabilize the emergency and to protect life and property.

The Emergency Response Team shall consist of the following people:

• Principal • Vice Principal • Student Services Coordinator (SSC) • Middle School Coordinator • School Administrative Services Assistant (SASA) • General Clerk • School Safety Manager (SSM) • Educational Assistants (EAs) with two-way portable radios • Head Custodian • Registrar • Health Aide • Counselors • Technology Coordinator and Technology EA • School Food Services Manager • Custodians

Command Center The Command Center is a centralized gathering area for the school's Emergency Response Team members and emergency responders, such as police, fire and safety personnel, to meet in times of an emergency, and where decisions are made and responses are coordinated. The school’s primary site for the Command Center is located in the Administration Building (Building A) and the alternate site is in the Library (Building C).

Roles and Responsibilities School personnel who are assigned to the Emergency Response Team will follow the established chain of command and assume specific roles and responsibilities (defined in the Emergency Response Team Responsibilities in the References and Resources section) to ensure an orderly response to an emergency situation.

II 81

School Emergency Response Team Member Contact Information

POSITION EXTENSION ROOM Principal * 228 Admin. Bldg. Vice Principal * 227 Admin. Bldg. SASA * 222 Front Office 7th Counselor 237 Admin. Bldg. 8th Counselor 236 Admin. Bldg. Resiliency Counselor * 234 Admin. Bldg. Health Aide* 230 Admin. Bldg. Student Services Coordinator (SSC) * 233 Admin. Bldg. General Clerk * 225 Front Office Registrar 231 Admin. Bldg. Technology Coordinator 235 Admin. Bldg. SSC Clerk 224 Front Office Middle School Coordinator 831-7856 Teacher Workroom Custodian 1 * Custodian 2 * Custodian 3 * School Food Services Manager 831-7853 Cafeteria School Safety Manager (SSM) * 290 SSM Office EA * 291 Security EA * 291 Security Technology EA * 235 Admin. Bldg. EA * 278 P1/B EA *

* Denotes individuals who are assigned to a two-way portable radio.

REFERENCES/RESOURCES: a. Emergency Response Team Responsibilities

82 USER GUIDE

The Moanalua Middle School Emergency Response Plan serves as a GUIDE for faculty and staff to deal with a variety of incidents that disturb and disrupt school operations.

• The format of the Plan was developed for quick and focused action. The order of responses does not indicate a sequence for responses or a level of importance.

• Prudent use of personal discretion and adaptation to the Plan’s contents should be exercised to meet the unique needs of a specific incident. The Plan is not designed to provide “answers” to every imaginable emergency situation.

• Changing needs and circumstances will necessitate periodic revisions to the Plan. It is a dynamic document that should be reviewed at least annually with appropriate faculty, staff, student, and community input.

• A REFERENCES/RESOURCES section appears towards the back of the plan where critical information related to the Plan should be placed and referred to as needs arise.

III 83

TABLE OF CONTENTS

INTRODUCTION……………………………………………………………. I

EMERGENCY RESPONSE TEAM………………………………………... II

USER’S GUIDE……………………………………………………………... III

TABLE OF CONTENTS…………………………………………………… IV

INCIDENTS (IC):

Allergic Reaction……………………………………………………… IC-1

Assault/Fight……...……… ……………………………………………IC-2

Bomb Threat…………...……………………………………………… IC-3

Drug/Alcohol Use……..………………………………………………. IC-4

Earthquake…….………………………………………………………. IC-5

Field Trip Emergency…………………………………………………. IC-6

Fire..…………………………………………………………………… IC-7

Irate Parent/Visitor………...…………………………………………... IC-8

Riot…………………………………………………………………...... IC-9

Suspicious Letters/Packages…………..………………………………. IC-10

Terror Attack……...…………………………………………………… IC-11

Tornado/High Wind……...……………………………………………. IC-12

Trespass…..……………………………………………………………. IC-13

IV 84

REFERENCES AND RESOURCES (RR):

Bomb Threat Procedure……………………………………………….. RR-1

Earthquake Procedure………………………………………………… RR-2

Emergency Alert System/Signals and Communication Methods……... RR-3

Emergency Response Team…………………………………………… RR-4

Epi-Pen Procedure……………………………………………………...RR-5

Fire Evacuation Procedure…………………………………………….. RR-6

Lockdown Procedure………………………………………………….. RR-7

Off-Campus Evacuation Procedure…………………………………… RR-8

Reunification Plan…………………………………………………….. RR-9

Shelter-In-Place Procedure……………………………………………. RR-10

Trespass Procedure…………………………………………………… RR-11

85

SCHOOL INCIDENTS

86

INCIDENT: ALLERGIC REACTION

BEFORE: a. Be aware of assigned students that may have severe allergic reactions (i.e., insect bites and stings, peanut butter, chocolate, etc.) and any emergency action plans in case of exposure to these allergens. b. Request assistance to eliminate sources of insects that may bite or sting. c. Be knowledgeable of the Epi-Pen procedure. (See Section RR-5.)

DURING: a. Keep the injured comfortable and seek the assistance of the School Health Aide. b. Assist with the administration of medication if available and appropriate.

AFTER: a. Process and submit the necessary report forms. b. Evaluate the effectiveness of actions taken and recommend changes accordingly.

REFERENCES/RESOURCES: a. Epi-Pen Procedure

IC-1 87

INCIDENT: ASSAULT / FIGHT

BEFORE: a. Review and discuss with students school expectations for student behavior. b. Supervise all student activities as assigned. c. Anticipate potential violent situations.

DURING: a. Assess situation. b. Seek assistance from security and other staff; Report specific location. c. Attempt to intervene and defuse situation. d. Identify participants. e. Clear the area of spectators once order is restored and preserve the area for investigation.

AFTER: a. Seek help for the injured. b. Account for assigned students; await further instructions. c. Process and submit the necessary report forms. d. Assist with the investigation process. e. Evaluate the effectiveness of actions taken and recommend changes accordingly.

REFERENCES/RESOURCES:

IC-2 88

INCIDENT: BOMB THREAT

BEFORE: a. Be knowledgeable of the school’s Bomb Threat Procedures. b. Conduct daily visual inspections of your work area and be alert to suspicious packages or objects. c. Be alert for suspicious or unfamiliar persons on the campus. d. Be knowledgeable of and practice the Fire Evacuation Procedure and the Off-Campus Evacuation Procedure.

DURING: a. If a threat is received by telephone, attempt to keep the caller on the line and ask for information about the bomb such as what kind of bomb it is, where is it located, when will it detonate, etc.; inform the administration as soon as possible. b. If a suspicious package or object is found, do not handle it; evacuate the area immediately; inform the administration as soon as possible by using a messenger. c. Cease use of any electronic devices such as cell phones and telephones. d. Evacuate on command.

AFTER: a. Seek help for the injured. b. Account for assigned students; await further instructions. c. Process and submit the necessary report forms. d. Evaluate the effectiveness of actions taken and recommend changes accordingly.

REFERENCES/RESOURCES: a. School Bomb Threat Procedure b. Bomb Threat Card c. Fire Evacuation Procedure d. Off-Campus Evacuation Procedure

IC-3 89

INCIDENT: DRUG / ALCOHOL USE (SUSPECTED)

BEFORE:

Be familiar with signs of drug/alcohol use such as changes in behavior, glassy eyes, talkativeness, depression, erratic behavior, and change in personal hygiene.

DURING: a. Isolate the student and notify security or the office. b. Avoid physically handling the student. c. Wait with the student until help arrives.

AFTER: a. Process and submit the necessary report forms. b. Assist with the investigation process. c. Evaluate the effectiveness of actions taken and recommend changes accordingly.

REFERENCES/RESOURCES:

IC-4 90

INCIDENT: EARTHQUAKE

BEFORE: a. Inspect work area and eliminate possible hazards. 1. Place large and heavy objects on lower shelves or floor. 2. Secure shelves to walls; brace or anchor high or top heavy objects. 3. Store breakables on low shelves or in closed cabinets. 4. Secure cabinet doors with bolts or latches. 5. Store hazardous materials in a safe, well-ventilated storage area. b. Be knowledgeable of and practice the earthquake drill.

DURING: a. Indoors 1. Direct students to drop to the ground; take cover under a sturdy table or other piece of furniture; hold on to the furniture until shaking stops. 2. Stay away from glass windows, light fixtures, or shelves and cabinets that may topple. 3. Evacuate outdoors only if safe to do so. b. Outdoors 1. Drop to the ground in an open area. 2. Stay away from trees, utility wires, electrical poles or other objects that may fall. c. Be prepared for earthquake aftershocks.

AFTER: a. Seek help for the injured. b. Account for assigned students; await further instructions. c. Process and submit the necessary report forms. d. Assist with the damage assessment process. e. Evaluate the effectiveness of actions taken and recommend changes accordingly.

REFERENCES/RESOURCES: a. School Earthquake Procedures

IC-5 91

INCIDENT: FIELD TRIP EMERGENCY

BEFORE: a. Assess the field trip site to identify hazards. b. Have adequate and appropriate supervision to meet the needs of the activity. c. Review school bus safety rules with participants. d. Provide the participants with safety instructions for the field trip. e. Review and update students’ medical records; have medical information available. f. Have a communication device (i.e., cell phone) available for emergency communication. g. Have an alternate transportation vehicle available if practical. h. Ensure that completed student field trip forms with medical insurance/student accident insurance information are submitted. i. Provide the office with a roster of students attending the field trip; identify students who are staying back in school and the location where they will be supervised. j. Have a First Aid Kit.

DURING: a. Treat the injured or ill. b. Call 911 for police, fire and/or emergency medical services if required. c. Notify the school administration. d. Have a school adult accompany the student(s) if transported to the medical facility; inform the emergency contact person; record where students are transported to and who is transporting the students. e. Account for all students and adults.

AFTER: a. Keep remaining people in a safe area; await further instructions. b. Process and submit the necessary report forms. c. Assist with the investigation process. d. Evaluate the effectiveness of actions taken and recommend changes accordingly.

REFERENCES/RESOURCES:

IC-6 92

INCIDENT: FIRE

BEFORE: a. Be knowledgeable of and practice the school’s Fire Evacuation Procedures; be knowledgeable of and practice the school’s Off-Campus Evacuation Procedures. b. Post the Fire Evacuation Map plan in a conspicuous place. c. Locate the closest fire alarm pull station and fire extinguisher. d. Heed good safety practices for preventing fires such as turning off or unplugging electrical devices daily, using proper extension cords, and storing chemicals and flammable liquids in proper storage containers and cabinets. e. Keep walking isles and pathways clear of debris and litter. f. Be knowledgeable of how to use a fire extinguisher. g. Have the classroom list and Attendance/Injury Report forms readily available

DURING: a. Utilize the fire extinguisher for small fires by following the PASS (Pull, Aim, Squeeze, Sweep) procedure. b. Pull the fire alarm. c. Evacuate following the Fire Evacuation Procedures; turn off lights and close doors when exiting. d. Avoid access roads where emergency vehicles may have to travel. e. Account for assigned students; await further instructions. f. Prepare to implement the Off-Campus Evacuation Procedures upon command.

AFTER: a. Seek help for the injured. b. Process and submit the necessary report forms. c. Assist with the investigation process. d. Evaluate the effectiveness of actions taken and recommend changes accordingly.

REFERENCES/RESOURCES: a. Fire Evacuation Procedures b. Off-campus Evacuation Procedures c. Fire Extinguisher Use Video

IC-7 93

INCIDENT: IRATE PARENT / VISITOR

BEFORE: a. Build good rapport with parents and community members. b. Conduct meetings with parents and community members in a public place with high traffic and visibility and where help may be accessed quickly. c. Request assistance from the administration if a “difficult” meeting is anticipated.

DURING: a. Be calm and courteous. b. Do not touch the person. c. Attempt to defuse the situation. d. End the meeting if the person is uncooperative and attempt to reschedule another meeting. e. Leave the room quickly if necessary and seek help from the administration.

AFTER: a. Seek assistance from the administration. b. Develop a plan for follow-up to the incident and attempt to resolve any concerns. c. Evaluate the effectiveness of actions taken and recommend changes accordingly.

REFERENCES/RESOURCES:

IC-8 94

INCIDENT: RIOT

BEFORE: a. Review and discuss with students school expectations for student behavior. b. Supervise all student activities as assigned. c. Be knowledgeable of and practice the school’s lockdown procedure. d. Anticipate potential violent situations.

DURING: a. Assess situation. b. Seek assistance from security and other staff; report specific location. c. Attempt to intervene and defuse situation. d. Identify participants. e. Lock down upon command. f. Clear the area of spectators once order is restored and preserve the area for investigation.

AFTER: a. Seek help for the injured. b. Account for assigned students; await further instructions. c. Process and submit the necessary report forms. d. Assist with the investigation process. e. Evaluate the effectiveness of actions taken and recommend changes accordingly.

REFERENCES/RESOURCES: a. Lockdown Procedure

IC-9 95

INCIDENT: SUSPICIOUS LETTER / PACKAGE

BEFORE: a. Inspect all letters/packages in a specific sorting area. b. Wear gloves when handling items. c. Be knowledgeable of and practice the school’s Shelter In Place Procedure.

DURING: a. Do not shake, open, bump, smell, or taste suspicious items. b. Isolate suspicious items and request assistance from the administration. If suspicious contents have been released: c. Move away and keep others away from contents; isolate the area. d. Wash body areas that were in contact with the contents with soap and water. e. Turn off air-conditioning system if applicable. f. Request assistance from the administration. g. Shelter-in-place upon command.

AFTER: a. Seek help for the ill and injured. b. Account for assigned students. c. Process and submit the necessary report forms. d. Assist with the investigation process. e. Evaluate the effectiveness of actions taken and recommend changes accordingly.

REFERENCES/RESOURCES: a. Shelter-In-Place Procedure

IC-10 96

INCIDENT: TERROR ATTACK

BEFORE: a. Remind all students and staff to wear the school’s identification badge. b. Be knowledgeable of the school’s Trespass Procedure. c. Be knowledgeable of and practice the school’s Lockdown Procedure and Off- Campus Evacuation Procedure.

DURING: a. Direct all visitors to the school office; immediately report any trespasser, suspicious person, vehicles, or packages. b. Lock down on command. c. Account for all assigned students. d. Remain in place until the “All Clear” signal is issued or until further instructions are given. e. Prepare for off-campus evacuation.

AFTER: a. Seek help for the injured. b. Process and submit the necessary report forms. c. Assist with the investigation process. d. Evaluate the effectiveness of actions taken and recommend changes accordingly.

REFERENCES/RESOURCES: a. Trespass Procedure b. Lockdown Procedure c. Off-Campus Evacuation Procedure

IC-11 97

INCIDENT: TORNADO / WIND

BEFORE: a. Inspect work area and secure items that may topple or fall due to high winds. b. Store hazardous materials in a safe place. c. Be knowledgeable of and practice the school’s Shelter-In-Place Procedure. d. Be informed that severe thunderstorms, unstable weather, a loud, roaring noise, dark green-colored sky, and a sighting of funnel clouds may mean that a tornado may be approaching.

DURING: a. Keep students calm. b. Turn on television to the closed-circuit channel and await instructions. c. Shelter-in-place upon command. d. Instruct students to sit on the floor with back against the wall away from windows, suspended light fixtures, and objects that may fall; move under sturdy furniture if possible and protect the head. e. Remain in place until the “All Clear” signal is issued.

AFTER: a. Seek help for the injured. b. Account for assigned students; await further instructions. c. Process and submit the necessary report forms. d. Evaluate the effectiveness of actions taken and recommend changes accordingly.

REFERENCES/RESOURCES: a. Shelter-In-Place Procedures

IC-12 98

INCIDENT: TRESPASS

BEFORE: a. Remind all students and staff to wear the school’s identification badge. b. Be knowledgeable of the school’s Trespass Procedures.

DURING: a. Maintain a safe distance from the visitor. b. Make mental notes of the visitor’s characteristics (e.g., clothing, distinguishing facial and body features, height, weight, etc.). c. Direct the visitor to report to the school office. d. Request the visitor to leave the campus and observe the visitor’s departure off the campus if there is no reason for the visitor to remain; immediately report the visitor to the administration.

AFTER: a. Process and submit the necessary report forms. b. Evaluate the effectiveness of actions taken and recommend changes accordingly.

REFERENCES/RESOURCES: a. Trespass Procedures

IC-13 99

REFERENCES AND RESOURCES (RR)

100

REF/RES: BOMB THREAT PROCEDURE

A Bomb Threat is reported by telephone to school personnel.

• Get the attention of co-workers by signaling that you are receiving a bomb threat over the phone by using the Bomb Threat Card. • Attempt to keep the caller on the line. • Have someone else listen in on the call. • Notify an administrator immediately. • Once a bomb threat has been received, do not operate the school bell system, as well as portable two-way radios, cellular phones and remote controls. • Use the yellow Bomb Threat Card (Form OBS-1100a, see Figure 4-4) ask the following question: Figure 4-4: BOMB

o When is the bomb going to explode? o Where is the bomb right now? o What does it look like? o What kind of bomb is it? o What will cause it to explode? o Did you place the bomb? o What is your name? o What is your address? o Where are you calling from?

• Write down the exact words used by the caller threat: o Caller ID (if available) o Gender of caller o Race o Age o Length of call o Date and time call received

• Take note of Caller’s Voice: ____Calm ____Excited ____Angry ____High ____Low ____Raspy ____Rapid ____Weak ____Strong ____Loud ____Laughing ____Crying ____Normal ____Distinct ____Slow ____Whispering ____Nasal ____Stutter

RR-1 101

____Lisp ____Deep ____Rugged ____Clearing Throat ____Deep Breathing ____Cracking ____ Familiar ____Accent ____Disguised

______If voice is familiar who does it sound like?

• Listen for any background noise and take note:

____Street ____Traffic ____Voices ____Music ____Machinery ____Booth (hollow) ____Long Distance ____Animal Noises ____Static ____Clear ____Other

• Listen for threatening language:

____Well Spoken ____Foul ____Irrational ____Taped ____Incoherent ____Message read by Caller

Bomb Threat by Mail, Package Delivery or Suspicious Package

• DO NOT HANDLE the suspicious object or package. • Evacuate your area immediately. • Notify the administration. • Once a bomb threat has been received, do not operate the school bell system, as well as portable two-way radios, cellular phones and remote controls.

Bomb Threat by Personal Contact

• Attempt to keep person under surveillance. • Notify administration, school safety manager and security. • Take note of the person’s physical description. • Do not make physical contact.

Once a bomb threat has been received, do not operate the school bell system, as well as portable two-way radios, cellular phones and remote controls.

102

Teacher/Staff Responsibilities

• A teacher, who receives a Bomb Threat call, shall write down what was said and list all relevant information. Use the State of Hawaii Bomb Threat Information Sheet to record information (page AA). • Immediately share the information with administrators. • Turn off all: 1. Portable two-way radios 2. Cell phones 3. Remote controls • Do not turn any electrical device on or off! • Wait for instructions. If an evacuation becomes necessary, follow the Off-Campus Evacuation Procedure. Familiarize yourself with evacuation procedures for handicapped or disabled persons. • Once the evacuation is complete, take attendance. Be sure to take your attendance book with you. Turn over your attendance to administrators at the evacuation site. • Keep students orderly and calm until the ALL CLEAR bell is sounded or until verbally instructed. • Should it be necessary to close the school, follow procedures in Emergency Closure of School. • Should the incident occur before or after school hours, evacuation, if deemed necessary, shall be guided as above depending on whether or not there are students on campus. • Appropriate Post-Crisis Debriefing Plan shall be followed.

Administrative Responsibilities

• The Principal or designee shall determine whether or not to activate the Emergency Response Team. • Call 911 and notify police. • Turn of all: 1. Portable two-way radios 2. Cellular phones 3. Remote controls 4. Radios 5. Bell system • The Principal or designee shall notify the District Superintendent.

103

Administrative Responsibilities (continued) • Do not turn any electrical devise on or off! • Distribute the blue Bomb Threat Memo to all classrooms (page BB). Physical Education classes that are out in the field area shall remain in the field area and await further instructions. • Activate the Emergency Response Team. 1. Assess the situation and determine a plan of action. 2. Notify Moanalua Elementary School. 3. Conduct a cursory visual check of the campus for any unusual objects. 4. If any suspicious items are found, immediately distribute the yellow Bomb Threat Alert notice to all classes (page CC). This alert will indicate whether or not the Off-Campus Evacuation Procedure is in effect. 5. If time is of the essence, use secondary or back-up notification systems. 6. Implement the Off-Campus Evacuation Procedure. Make note of procedure involving handicapped or disabled persons. 7. Wait for HPD. HPD will notify Base Command. • Conduct a search of the campus. The Vice Principal and the School Safety Manager shall coordinate these efforts with the security and custodial staff. Areas to search include classrooms, restrooms, locker rooms, office rooms, play areas, trash cans, staircases, hallways, under portable classrooms, elevators and junction boxes. If anything suspicious is found, do not touch! Be prepared to give an accurate location to police and administration. • The Principal shall remain available for consultation with police, media, teachers, parents, and military authorities. All relative information shall be relayed to police following their arrival. • The Vice Principal shall have Emergency Personnel Information readily available. • Should restroom facilities be required, the Principal or designee shall inform the military authorities who will provide these facilities. • HPD will conduct an investigation and search. They will determine if the campus is safe, and will advise if they feel the school should be shut down. • Keep teachers and the student body informed of the progress of the investigation. Let people know what is going on. • If it is determined that the school is safe, sound the ALL CLEAR signal. • Should it be necessary to close the school, implement the School Emergency Closure Plan. • Should the incident occur before or after school hours, evacuation, if deemed necessary, shall be guided as above. • The Principal or designee shall conduct a thorough investigation of the incident. • Process all necessary forms and reports. • Where appropriate, implement Post-Crisis Debriefing Plan.

104

BOMB THREAT MEMO

TO: ______

FROM: ______

• Do notSAM turn any electrical equipment on or off! • Quickly survey your room for any unusual items or packages. If located do not handle. • Report findings to office or security immediately. • Keep students calm and occupied. • Wait for further instructions or evacuation notice.

BOMB THREAT MEMO

TO: ______

FROM: ______SAM • Do not turn any electrical equipment on or off! • Quickly survey your room for any unusual items or packages. If located do not handle. • Report findings to office or security immediately. • Keep students calm and occupied. • Wait for further instructions or evacuation notice.

105

BOMB THREAT ALERT

TO: ______DATE: ______

FROM: ______SAM We have received a bomb threat!

1. Do not turn any electrical equipment on or off! 2. Begin evacuation procedures outlined in the Emergency Evacuation Plan. Begin evacuation: NOW or AT______(Time) (Circle One) 3. Turn off all two-way portable radios, cell phones and remote controls. 4. Leave your classroom door opened. 5. Everyone should bring along his or her valuables. 6. Bring attendance books for roll call. 7. Bring Crisis Management Guide.

106

BOMB THREAT ALERT

TO: ______DATE: ______

FROM: ______SAM We have received a bomb threat! 1. Do not turn any electrical equipment on or off! 2. Begin evacuation procedures outlined in the Emergency Evacuation Plan. Begin evacuation: NOW or AT_____ (Time) (Circle One)

3. Turn off all two-way portable radios, cell phones and remote controls. 4. Leave your classroom door opened. 5. Everyone should bring along his or her valuables. 6. Bring attendance books for roll call. 7. Bring Emergency Response Plan.

107

REF/RES: EARTHQUAKE PROCEDURE

Earthquakes strike without warning. Take the following actions as time permits:

• Direct students to drop to the ground; take cover by getting under a sturdy table or other piece of furniture; and hold on until the shaking stops. If there isn’t a table or desk near you, cover your face and head with your arms and crouch in an inside corner of the room. • When an earthquake strikes, stay where you are. Stay indoors if you are indoors and stay outdoors if you are outdoors. Most injuries occur as people enter or exit buildings. • Direct students to stand against a wall near the center of the building or stand inside previously damaged structures, or stand in interior doorways and hold on. • Avoid standing under ceiling fans, hanging light fixtures, or near windows. • Because of possible gas leaks, do not light any fire after an earthquake. Turn off all gas and/or propane valves. DO NOT USE CANDLES, MATCHES, OR OTHER OPEN FLAME AND DOUSE ALL FIRES! • Avoid touching electrical wires which may have fallen and do not walk in streams, puddles or ponds of water nearby the downed wires. • Never operate electrical switches or start an automobile if within an area where gas mains may have ruptures or where leaking gas is suspected. • Remain where you are until tremors have subsided. • Do not attempt to move seriously injured persons unless they are in immediate danger of further injury or death. • Turn on a portable AM/FM radio for Civil Defense instructions and damage reports. • Do not use the telephone except for genuine emergency calls. • Evacuate if you are in immediate danger.

Faculty/Educational Assistants • If you evacuate, post a note on your door and indicate your name and evacuation site. • Take your Emergency Response Plan and attendance log/roster. • Exercise caution and watch for broken glass, live wires and debris. • Attend to injuries at evacuation site. • Wait for instructions or the ALL CLEAR signal. • Follow the Emergency Evacuation Plan if so instructed.

RR-2 108

Administration • Activate the Emergency Response Team. • Assess injuries and damages. • Call 911 for emergency response if needed. • Confirm with the Head Custodian all gas utilities have been turned off. • The Emergency Alert System radio will automatically come on and must be monitored for emergency instructions. • The SASA will be in charge of all communications on behalf of the Principal. • Detailed school maps and plans must be made available to emergency workers. • Contact the District Office for district instructions. • Determine a plan of action. • Implement either the Emergency School Closure Plan or Emergency Evacuation Plan if necessary. • Direct security and custodians to confirm the campus is clear of people. • Resume school only if conditions allow. • Follow the Post-Crisis Debriefing Plan if applicable.

Custodians • Head Custodian is to have all natural gas utilities turned off. • Custodians will sweep campus and secure the buildings in the event of an evacuation.

School Safety Manager • Control traffic for emergency vehicles as needed. • Assist with handicapped and disabled persons as needed. • Sweep campus for injured persons and confirm with custodians that the campus has been completely evacuated, in the event of an evacuation. • Assist administration as needed.

109

EMERGENCY ALERT SYSTEM / SIGNAL REF/RES: AND COMMUNICATION METHODS

What is the Emergency Alert System?

The Emergency Alert System (EAS) at Moanalua Middle School has been established to assist the students, faculty and staff during an internal or external crisis, to plan and respond appropriately to different emergency situations.

How is the system activated?

It is activated after school officials have determined that a threat to the security and safety of the students, faculty and staff at Moanalua Middle School exists.

How are people notified?

The notification may be made through a series of methods that will include the use of a school-wide call system, whistles, air horns and bullhorns. An audible announcement is made over the school-wide PA system or by use of bullhorns. Always use plain English i.e. evacuate, lockdown etc.

Who is involved during an EAS notification or actual evacuation?

A wide range of people are involved to include, but not limited to, the school administration, security, clerical staff, counselors, health aide, custodial staff, cafeteria staff, and other school personnel.

What are the criteria to activate the EAS?

Lockdown, civil defense, homeland security, tsunami, civil disobedience, earthquake, law enforcement activity, fire drills or exercise, or when deemed necessary by administration.

Who activates the EAS?

The Principal, Vice Principal and/or their designee.

110

RR-3

Emergency Alert Signals

ALL CLEAR One continuous air horn blast for ten seconds BOMB THREAT NOTIFICATION Blue Bomb Threat Memo - Notification Card Yellow Bomb Threat Alert - Evacuation Preparation Notice BOMB THREAT Primary: Plain englis “evacuate” over PA system EVACUATION Secondary: Individual classroom notification by security and/or custodial staff. Back-Up: Bullhorn notification. CLASSROOM EMERGENCY Primary: Activate classroom PA System. Secondary: Use classroom telephone to call the office.

Back-Up: A red card sent to the office. EMERGENCY EVACUATION Primary: Notification via Public Address System Secondary: Bullhorn notification. Back-Up: Direct verbal notification. FIRE School Buzzer & Emergency Strobe Light System LOCKDOWN Primary: Notification via PA System. Secondary: Bullhorn notification. Back-Up: Direct verbal notification. TELEPHONE For emergency use only. PORTABLE The Crisis Management Team shall use the two-way radios TWO-WAY in every crisis, except in bomb threats. RADIO

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EMERGENCY RESPONSE TEAM REF/RES: RESPONSIBILITIES

Principal • Serves as the Incident Commander of the Emergency Response Team to plan, coordinate, direct, and supervise response operations to an emergency, and communicates with the District Office and schools within the complex. • Serves as school spokesperson with the media. • Communicates and works with parents, the community and outside agencies. • Debriefs the incident that includes “lessons learned.” • Contacts HIOSH if there is an employee death, three or more employees hospitalized, more than $25,000.00 in damages. • Provides the American Red Cross access to the designated emergency shelter site on the school campus if the emergency shelter is activated.

Vice Principal • Carries a bullhorn. • Coordinates staff without student responsibilities. • Coordinates the family reunification procedures. • Assists in identifying staging area sites for emergency responders and agencies. • Coordinates with transportation services when school is closed. • Coordinates the Off-Campus Evacuation Procedures. • Maintains and provides the blueprints of school floor diagram and map of school to emergency responders. • Takes school mass evacuation bag to the off-campus evacuation site.

Student Service Coordinator • Assists in the coordination of off-campus evacuations. • Assists with the coordination of family reunification. • Reports to the Command Center for additional assignments. • Makes arrangements for delivery of food for personnel. • Assists with supervision at the evacuation site.

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Middle School Coordinator • Assists with the coordination of family reunification procedures. • Reports to the Command Center for additional assignments.

SASA • Accompanies the Principal and records all communication and actions taken. • Prepares written statements as required by the Principal for the media. • Assists the Principal in tracking costs and purchases, and documents use of supplies and equipment in response to the emergency.

Clerks • Monitors telephone calls and telephone usage. • Records and logs of all communication including telephone calls. • Notifies agencies as directed by the Principal. • Notifies field trip destinations/classes on field trip. • Assists with supervision at the evacuation site.

Counselors • Collects Emergency Attendance Reports from Group Leaders at evacuation site. • Coordinates student records and identification. • Coordinates and provides psychological first aid as needed to students and staff. • Assists the health aide with students. • Reports to the Command Center for additional assignments. • Assists with supervision at the evacuation site.

School Safety Manager • Secures campus during Lockdown and Shelter-In-Place. • Coordinates the security assignments. • Carries a bullhorn and air horn. • Serves as the safety officer and advisor to the administration. • Assists in decisions of off-campus evacuation sites (primary and secondary) prior to evacuation. • Assists with supervision at the evacuation site.

113 Educational Assistants • Assists in securing the campus in an emergency incident as directed. Assists with traffic control (human and vehicular) during an evacuation. • Helps secure evacuation site. • Collects Emergency Attendance Reports at evacuation site. • Sets up barricades and cones as necessary. • Assists with supervision at the evacuation site.

Registrar • Maintains the master class lists with telephone numbers. • Takes the master class list, telephone numbers and the emergency release information to the off-campus evacuation site.

Technology Coordinator • Assists teachers with evacuation. • Reports to the Command Center for additional assignments.

Health Aide • Assists with the health and medical needs of students and staff. • Assists in the notification to parents. • Takes student health records, medications and the First Aid Kit to the evacuation site. • Alerts the administration of “fragile” students and those needing medication.

School Food Services Manager • Coordinates the feeding of students and staff. • Maintains the food service area. • Coordinates the transportation of filled drinking water containers to the evacuation site. • Coordinates the feeding of personnel under the direction of the American Red Cross if the school is activated as an emergency shelter.

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Cafeteria Staff

• Reports to the School Food Services Manager for assignments. • Maintains the food service area.

Head Custodian • Coordinates room keys. • Maintains use of restrooms, classrooms, etc. • Coordinates supplies and equipment. • Reports to Command Center for additional assignments as needed. • Fills water containers as needed. • Coordinates access to facilities under the direction of the American Red Cross if the school is activated as an emergency shelter.

Custodians • Assists with traffic flow as needed. • Cleans evacuation site. • Reports to the Head Custodian for additional assignments as needed.

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REF/RES: EPI-PEN PROCEDURE

According to Superintendent Hamamoto’s memo dated May 20, 2008, “There is a revised procedure for the disposal of the Epi-Pen after administration. The Epi-Pen is an emergency medication administered to students with asthma, anaphylaxis, or other potentially life threatening conditions. As necessary/required, students may also self- administer the Epi-Pen. If the Epi-Pen is administered, the needle MUST NOT be bent or recapped, and the Epi-Pen must be disposed of directly into the Sharps container. In the event that the Epi-Pen is administered outside of the health room where the Sharps container is kept, an empty Sharps container must be taken to the point of administration for direct disposal.”

All faculty members are trained at the beginning of the school year on the use and administration of an Epi-Pen. For review of the training on how to use an Epi-Pen, please go to the following website: http://www.epipen.com/howtouse.aspx

HOW TO USE EPI-PEN ® AND EPI-PEN, JR. ®

1. Pull off gray activations cap.

2. Hold black tip near outer thigh (always apply to thigh).

3. Swing and jab firmly into outer thigh until Auto-Injector mechanism functions. Hold in place and count to ten. The Epi-Pen ® unit should then be removed and the Health Aide should be notified immediately so that proper disposal procedures are followed. (See instructions above.)

4. Massage the injection area for 10 seconds.

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REF/RES: FIRE EVACUATION PROCEDURE

Faculty/Staff Responsibilities • Clear the students from the immediate area. • Utilize the fire extinguisher for small fires with caution and work within your physical capabilities. • Activate the fire alarm for all other fires, or notify the office if alarm is not available. • Evacuate upon hearing the fire alarm signal. • Turn off all lights and close all classroom doors. • Proceed to your designated evacuation site according to the Fire Evacuation Plan Map, or follow the posted Fire Evacuation Plan Map if not in your regular classroom (i.e., library, computer lab, cafeteria). • Handicapped or disabled persons will have assistance from designated adults (EAs). Designated adults will be assigned a specific area to aid the AREA SUPERVISORS. (Refer to the following table for the list of area supervisors)

Area Area Supervisor Classrooms to be Supervised 1 Jan Wong B1- B6, P3, Administration 2 Elisse Hajime P1, P2, P6, F1, C2, C3, C4, Computer Lab., Library 3 Jose Antolin E2, E3, E8, E9, F2, P5, C6 4 Wesley Kwock E1, E4, E5, E6, E7, E10, P4, P5 5 Lenard Wong D6, D7, D8, D9, D10, K1 6 Jesse Yano D1, D2, D3, D4, D5, K2, BLR, GLR, Cafeteria

• Bring the following four items to your evacuation site: 1. Crisis Management and Safety Guide Handbook 2. Attendance Book 3. Attendance/Injury Report Forms 4. Pen or Pencil • Take attendance, record injuries and report all missing students on the Attendance/Injury report form. BE SURE TO WRITE LEGIBLY!!!! • Supervise students. Keep them calm, quiet and under control. • Wait for the ALL CLEAR signal before returning to class.

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Attendance/Injury Report Form

Evacuation Fire Lockdown Shelter-In-Place Field Trip

7th Grade 8th Grade Date: Period: 1 2 3 4 5 6 7 B L (circle) Teacher/EA Classroom * Check off the students present at the evacuation site who were present in the classroom. Roster of Students * Absent Students 1. 1. 2. 2. 3. 3. 4. 4. 5. 5. 6. Added Students 7. 1. 8. 2. 9. 3. 10. 4. 11. 5. 12. Handicapped or Disabled 13. 1. 14. 2. 15. Missing Students 16. 1. 17. 2. 18. 3. 19. 4. 20. 5. 21. Injured Students 22. 1. 23. 2. 24. 3. 25. 4. 26. 5. 27. Added Adults 28. 1. 29. 2. 30. 3. 31. Injured Adults 32. 1. 33. 2.

No. of Students on Roster No. of Adults Assigned to Class No. of Added Students No. of Added Adults to Class Total No. of Students in Class Total No. of Adults in Class

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The Moanalua Middle School’s Attendance/Injury Report Form (AIRF) was modified to reduce the number of attendance forms used during the different emergency situations that may arise during the school year. This form was created with intentions of streamlining the process of the accounting for students as well, and is fairly self- explanatory so that the teachers and staff members can complete it with relative ease.

To use this form: • Check the appropriate box for the type of attendance for which the form is to be used • Check off the grade level of the class • Write in the date • Circle the period of the class • Write in the teacher/other staff name assigned to the class • Write in the classroom number • List the students present in the class before the emergency • List the students who were absent before the emergency • List the added students to the class before and during the emergency • List the injured students • List the handicapped or disabled students in the class • List the missing students from the class • List the added adults • List the injured adults • Check off all the present students in the “ * ” column during an off-campus evacuation • List the total number of students accounted for in your class • List the total number of adults accounted for in your class

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Administrative Responsibilities • Assess situation and decide if evacuation is necessary. o Use fire extinguisher if the fire is small. • Follow the ABCs if a crisis exists. o Activate fire alarm/call 911. o Begin evacuation process: • Establish Command Center Site. • Evacuate buildings. • Assist special education classes/students. • Check buildings for students. o Contact the Complex Area Superintendent in order to activate the Emergency Rapid Response Team (ERRT). • Propane Gas Valve o Have the Head Custodian turn off all propane gas lines. • Provide Emergency Care o Assess injury. o Treat the injured. o Report trauma. o If injured student is able, move to First Aid Station. • Traffic o Custodians are to secure the parking lot. o Control human and vehicular traffic on campus. o Police to assist with traffic on public roadway, following arrival. • Communication o Telephone (SASA) • Keep phone lines clear. • Maintain record of all incoming/outgoing calls. • Refer all requests for information to the Principal or designee. o Media • Establish media area in order to limit media on campus. • Principal and/or designee to man station and work with DOE designee. • Inform staff, students and parents of the events. • Closing of School o Recommend to CAS whether or not to close school. o Consolidate all students in one area (Assembly Area) to ease fears. o Traffic control personnel will direct cars to park without blocking driveway. Parents will be directed to the Assembly Area. Student Control personnel will use bullhorn to announce names of students to be picked up.

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Area Supervisors • Obtain a portable two-way radio. • Monitor evacuation. • Make sure all classes are out. When classes are cleared from the building in your area, notify the Command Center that your area is clear and awaiting the Accident/Injury report forms. • Following the receipt of all the Accident/Injury Report forms, notify the Command Center you are sending them by way of the person you designate. • Notify other Area Supervisors if they have classes that are assigned to be in other areas. • Notify the teachers in their area, of where the Command Center and First Aid station are located. • Notify the Command Center of any student injury and send them directly to the First Aid station.

Area Area Supervisor Classrooms to be supervised 1 Jan Wong B1- B6, P3, Administration 2 Elisse Hajime P1, P2, P6, F1, C2, C3, C4, Computer Lab., Library 3 Jose Antolin E2, E3, E8, E9, F2, P5, C6 4 Wesley Kwock E1, E4, E5, E6, E7, E10, P4, P5 5 Lenard Wong D6, D7, D8, D9, D10, K1 6 Jesse Yano D1, D2, D3, D4, D5, K2, BLR, GLR, Cafeteria

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FIRE EVACUATION POST CRISIS

Actions to Return to Normalcy • Provide clear information to faculty and staff (address all concerns). • Communicate with parents (phone calls, in person, letters, and/or meetings). • Release a final statement to the press as appropriate. Remember to express appreciation to all parties who helped handle the situation. • Plan for alternative faculty and staff accommodations as appropriate. • Immediately conduct an investigation following the DOE investigative procedures and initiate a damage/injury survey. • Process report forms. • Contact HIOSH if there is more than $25,000.00 in damages, employee death, and/or three or more employees hospitalized (8 hours after the incident). • Provide psychological first aid for students, victims and/or suspects. • Provide counseling and support (school psychologist, counselor, social worker, outreach counselor). • Assess nature and severity. • Refer and connect with appropriate resources (mental health, medical, social agencies) as necessary. • Follow through with disciplinary actions as appropriate. • Notify utility companies of any breaks in service.

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REF/RES: LOCK DOWN PROCEDURE

Triggers • Orders from either the Police or Fire Departments or any other Emergency Services Department • Hostage situations • Firearms or other dangerous weapons on campus • Riots/campus disturbances • Disorderly or unruly adults on campus • Gunfire on campus • Any other emergency situations deemed appropriate

These procedures are in effect whenever there are students and/or staff on campus. This may be before, during or the immediate period after school.

• Gather all students that are within and directly outside of your classroom. • During recess periods or physical education classes, students, campus visitors and staff shall enter the nearest room or building. • Assist all handicapped and disabled persons into the room. Get other students, aids or teachers to assist you. • Secure all windows and doors. • Keep everyone low and away from windows. • Turn on closed-circuit TV for instructions. • Turn off all other equipment. • Take attendance using the Attendance/Injury Report form. • Wait for further instructions. • Do not open classroom door for anyone unless they have the proper PASSWORD. • Be prepared to evacuate if the Emergency Evacuation Plan is implemented. • Be aware that you and those under your control may be moved to another location that’s NOT consistent with the Emergency Evacuation Plan. • Keep the phone lines clear - all phones are for emergency use only. Do not allow students to use the school phones.

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REF/RES: OFF-CAMPUS EVACUATION PROCEDURE

The decision to implement an Off-Campus Evacuation (OCE) shall rest with Administration. The Crisis Management Team will be assembled to receive their assignments. All team members will wear their orange safety vests. Following the decision to conduct the OCE, the campus will be placed into LOCKDOWN (follow LOCKDOWN procedures). Attendance will be taken during LOCKDOWN using the Attendance/Injury Report Form (AIRF). Teachers are to bring the AIRF with them to the Evacuation Assembly Area.

Once attendance has been taken and all students, faculty and staff have been accounted for, the SASA will announce over the PA system, the order in which to EVACUATE. Once the order is given to evacuate, the SASA will announce over the PA system the following: “All classrooms must now evacuate the campus.”

All students must maintain either a single or double file line when walking from the classroom to the Evacuation Assembly Area; walk on the left side of a roadway where there is no sidewalk and listen for commands from safety and security personnel at all traffic intersections. Unless otherwise directed, movement across roadways shall only take place as directed by those who are in charge of traffic control.

The OCE will commence in an orderly fashion whereby the classrooms in K-Building, the Locker Rooms, D-Building, E-Building and Portable Classrooms 4 & 5 will leave the school grounds by way of Evacuation Route No. 1, which is through the back gate of the school. (See Campus Evacuation Routes)

Portable Classrooms 1, 2, 3 & 6, classrooms in Buildings B, C, F, and classes held in the Administration Building and in the Cafeteria will leave the school grounds by way of Evacuation Route No. 2, through the north gate at Mahiole Street. (See Campus Evacuation Routes)

All students in the Fully Self-Contained (E5 & E4) classrooms, all wheel chair bound students and students with temporary special needs will evacuate the campus by way of Evacuation Route No. 3, through the south gate at Mahiole Street. (See Campus Evacuation Routes)

Everyone will proceed to the designated Evacuation Assembly Area where the students will assemble in a designated area. (Refer to the Site Map.) There will be six Evacuation Assembly Areas that are defined as follows:

1. Assembly Area B will consist of all the classrooms in B-Building. 2. Assembly Area C will consist of all the classrooms in C and F-Buildings. 3. Assembly Area D will consist of all the classrooms in D-Building.

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Off-Campus Evacuation Procedure (continued)

4. Assembly Area E will consist of all the classrooms in E Building 5. Assembly Area K will consist of all the classrooms in K Building and Locker Room. 6. Assembly Area P will consist of all the Portable classrooms.

The teachers and/or staff will complete the AIRF upon reaching the Evacuation Assembly Area, by listing the names of students who happened to end up missing or added to their group along the way. The AIRF will be collected by the Evacuation Assembly Area Supervisors and then given to the staff responsible for the accounting of the students.

TERMINATION OF THE EVACUATION

At the signal of the “All Clear” (long blast of the air horns), the return to campus will be in the reverse order of the evacuation route. All those who were the last to arrive at the Evacuation Assembly Area will be the first to leave.

All students from the Fully Self-Contained (E5 & E4) classrooms, wheelchair bound students and students with temporary special needs and the staff that originally accompanied them, will return to the school grounds in the reverse order of their specific evacuation route.

All students, faculty and staff must return to the classrooms where they were at the time of the Emergency Evacuation Drill. A final attendance shall be taken using the AIRF, once everyone has returned to the classroom. A student runner shall submit the form to the front office.

An announcement will be broadcasted over the PA system to direct the students and faculty as to which period they will be attending next. This announcement will signify the official termination of the Emergency Evacuation Drill.

Faculty/Staff Responsibilities • Take attendance following the announcement of the Lockdown using the AIRF. • When the evacuation order is given, you will be notified to exit the classroom and leave the campus by way of your designated Evacuation Route. • Instruct students to: 1. Maintain either a single or double file line when walking from the classroom to the Emergency Evacuation Assembly Area. 2. Walk on the left side of a roadway where there is no sidewalk. 3. Listen for commands from safety and security personnel at all traffic intersections.

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• Blocking classes that are not in their assigned classrooms will leave campus with the other classrooms within the building. If a blocking class is in the Cafeteria or in the Computer Lab in the Administration Building, these classes will leave campus by way of Evacuation Route No. 2. • Bring with you the AIRF and Emergency Response Plan. • While evacuating, lead your class out of the building, be alert of your surroundings, and watch for wayward students and vehicular traffic. • Security or administrative staff will provide assistance as needed. • An Assembly Area Supervisor will assist each group to the Evacuation Assembly Area. They shall assist in directing the students and faculty to their assigned Evacuation Assembly Area. • Take Emergency Attendance immediately upon reaching the Evacuation Assembly Area. (See Map) Forward the AIRF to your designated Evacuation Assembly Area Supervisor. • Also seek assistance for injured persons through the Evacuation Assembly Area Supervisor. • Maintain order and discipline. • Wait for the ALL CLEAR (air horn blast) signal before returning to the campus. • If the decision is made to return to campus, the return to campus will be in the reverse order of arrival to the Evacuation Assembly Area. 1. Attendance will be taken with a new AIRF for the final time in the classroom. 2. Forward the AIRF to the front office with a student runner. 3. Wait for the announcement over the PA system for instructions to release your class to the next period of the school day as determined by the Principal or Vice Principal. • If the decision is made to close the campus, the students will be released to parents/guardians at the Evacuation Assembly Area.

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Attendance/Injury Report Form

Evacuation Fire Lockdown Shelter-In-Place Field Trip 7th Grade 8th Grade Date: Period: 1 2 3 4 5 6 7 B L (circle) Teacher/EA Classroom * Check off the students present at the evacuation site who were present in the classroom. Roster of Students * Absent Students 1. 1. 2. 2. 3. 3. 4. 4. 5. 5. 6. Added Students 7. 1. 8. 2. 9. 3. 10. 4. 11. 5. 12. Handicapped or Disabled 13. 1. 14. 2. 15. Missing Students 16. 1. 17. 2. 18. 3. 19. 4. 20. 5. 21. Injured Students 22. 1. 23. 2. 24. 3. 25. 4. 26. 5. 27. Added Adults 28. 1. 29. 2. 30. 3. 31. Injured Adults 32. 1. 33. 2.

No. of Students on Roster No. of Adults Assigned to Class No. of added students No. of Added Adults to Class Total No. of Students in Class Total No. of Adults in Class

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To use this form: • Check the appropriate box for the type of attendance for which the form is to be used • Check off the grade of the class • Write in the date • Circle the period of the class • Write in the teacher/other staff name assigned to the class • Write in the classroom number • List the students present in the class before the emergency • List the students who were absent before the emergency • List the added students to your class before and during the emergency • List the injured students • List the handicapped or disabled students in the class • List the missing students from the class • List the added adults • List the injured adults • Check off all the present students in the “ * ” column during an off-campus evacuation • List the total number of students accounted for in your class • List the total number of adults accounted for in your class

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CAMPUS EVACUATION ROUTES

Moanalua Garden Access Road

CE

K P4 E CITY & COUNTY P5 RECREATION CENTER D

C F J LR a B r r e t CAFÉ ADMINISTRATION CE t

W P1 P2 P3 P6 h i CER t e

Mahiole Street

CAMPUS EVACUATION ROUTE #1 R BUILDINGS K, D, E, P4, P5 & LOCKER ROOM o a CAMPUS EVACUATION ROUTE #2 d BUILDINGS Cafeteria, Administration, B, C, F, P1, P2, P3 & P6

CAMPUS EVACUATION ROUTE #3 ROOMS E4 & E5 and other students with special needs

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OFF CAMPUS EVACUATION ROUTE OVERVIEW

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OFF-CAMPUS EVACUATION ROUTE

1. EVACUATION ROUTE #1 WILL BEGIN FROM THE BACK GATE OF THE SCHOOL, TURNING RIGHT ONTO THE MOANALUA GARDENS ACCESS ROAD HEADING TOWARDS MAHIOLE STREET UNDER THE JARRETT WHITE ROAD VIADUCT.

2. EVACUATION ROUTE #2 WILL LEAVE CAMPUS VIA THE GATES FRONTING MAHIOLE STREET HEADING TOWARDS JARRET WHITE ROAD TO THE STAIRS LEADING DOWN TO THE CITY & COUNTY RECREATION CENTER. THE ROUTE WILL CONTINUE THROUGH THE CENTER TO THE MOANALUA GARDENS ACCESS ROAD TO LINK UP WITH EVACUATION ROUTE #1.

3. EVACUATION ROUTE #3 WILL LEAVE CAMPUS VIA THE FRONT GATE CROSSING MAHIOLE STREET AT THE CROSSWALK NEAR MAHALAHI STREET. THE ROUTE WILL TURN LEFT TO HEAD TOWARDS AND THEN CROSS JARRET WHITE ROAD TO CONTINUE ON MAHIOLE STREET.

4. EVACUATION ROUTES #1, #2 AND #3 WILL CONTINUE TO THE DEAD END OF MAHIOLE STREET AND WILL PASS THROUGH THE PEDESTRIAN ACCESS GATE AT THE DEAD END OF MAHIOLE STREET. THE EVACUATION ROUTE WILL CONTINUE ONTO THE PEDESTRIAN PATHWAY ALONG SIDE THE MOANALUA FREEWAY.

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OFF-CAMPUS EVACUATION ROUTE

5. THE EVACUATION ROUTE WILL CONTINUE ALONG THE PATHWAY ADJACENT TO MOANALUA FREEWAY UNTIL IT REACHES ALA AOLANI STREET.

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OFF-CAMPUS EVACUATION ROUTE

6. THE ROUTE WILL THEN TURN RIGHT ONTO THE SIDEWALK OF ALA AOLANI STREET CONTINUING TO THE T-INTERSECTION AT ALA NAPUNANI STREET.

7. THE ROUTE WILL TURN LEFT, TO CROSS ALA AOLANI STREET ONTO THE SIDEWALK OF ALA NAPUNANI STREET.

8. THE ROUTE WILL CONTINUE ALONG ALA NAPUNANI CROSSING UNDER THE MOANALUA FREEWAY AND THEN ACROSS MOANALUA ROAD TOWARDS ALA HAHANUI STREET.

9. THE ROUTE WILL TURN RIGHT ONTO ALA HAHANUI STREET, HEADING TOWARDS ALA PUUMALU STREET.

10. THE ROUTE WILL TURN RIGHT AT ALA PUUMALU TOWARDS THE DRIVEWAY OF PUUMALU PARK.

11. THE ROUTE WILL TURN RIGHT INTO THE PARK AND THE FIRST FIELD ON THE LEFT WILL BE THE EVACUATION SITE.

PUUM ALU

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EVACUATION ASSEMBLY AREA*

*This site map is a general configuration and not site specific.

All D All E Buildin Buildin All K g g Buildi All Rooms Rooms ng & C&F Locker Buildin Rooms g ASSE

W. KWOCK E. HAJIME

J. YANO J. WONG COMF

All B Health Build Aide All ing PCNC Portab Roo Cafeteria SSC le ms Mgr. Clerk Classr Cafeteria MSC

L. WONG J. ANTOLIN

FIRST

Principal

COM Vice Principal SASA

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RESPONSIBILITIES

Principal • Shall take control of the Command Center. • Shall decide to close the school or return to campus. • Shall be the first to lead everyone back to the campus. • Shall be the authority as to when to signal the ALL CLEAR.

Vice Principal • Shall be one of the first to lead the evacuation along with the SSC. • Shall direct the SSC to establish the six Assembly Areas at the Evacuation Site. (See Evacuation Assembly Area Site Map.) • Shall be responsible for the accounting of the students and faculty. • Shall have the following items readily available: o Emergency Response Plan. o The Master Student List and telephone numbers. • Shall be the last to leave the Evacuation Assembly Area.

SASA • Shall maintain and have readily available in times of crisis: 1. Emergency Personnel Information 2. Master Teacher Roster. 3. Emergency Response Plan 4. Telephone numbers for all school-related services (i.e., bus transportation, EMS, HPD, DAGS, etc.) • Keeps log of all communication (including telephone calls). • Notifies DAGS if situation is warranted.

Registrar • Shall evacuate to the Command Center at the Evacuation Assembly Area. • Maintains the Master Student List and telephone numbers. • Shall conduct the accounting for all the students at the Evacuation Assembly Area. • Shall advise the Vice Principal whether or not all students are present and accounted for at the Evacuation Assembly Area.

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Student Services Coordinator

• Shall direct and supervise the students and faculty assigned to Evacuation Assembly Area C and is responsible for collecting the AIRF from the classes located in their Assembly Area.

Clerks • All clerks will assist and evacuate with the SASA to the Command Center. • The clerk assigned to a portable two-way radio shall direct and supervise the students and faculty assigned to Evacuation Assembly Area E and is responsible for collecting the AIRF from the classes located in their Assembly Area. • The Account Clerk shall report directly to the Registrar at the evacuation site to assist in the accounting of all the students, by collecting the Evacuation Attendance/Injury Reports from the Assembly Group Leaders. • The SSC Clerk shall report directly to the Registrar at the Evacuation Assembly Area to assist in the accounting of all the students. • Shall leave the Evacuation Assembly Area with the Principal.

Middle School Coordinator • Shall establish the location of the six Assembly Areas (B, C, D, E, K & P) at the Evacuation Site. (See Evacuation Assembly Area Map.) • Shall assist with the staff assigned to the First Aid Station.

Counselors • The 7th and 8th Grade Counselors will direct the evacuating classes to the Evacuation Assembly Area and shall supervise them on the return route back to the campus. • Shall assist the Registrar and the SSC Clerk in accounting for all students at the Evacuation Assembly Area. • The Resiliency Counselor shall direct and supervise the students and faculty assigned to Evacuation Assembly Area P and is responsible for collecting the AIRF forms from the classes located in their Evacuation Assembly Area.

Health Aide • Shall establish the First Aid Station at the Evacuation Assembly Area. • Assists in health needs of students and school personnel. • Takes student health records, medications and First Aid Kit to the evacuation site.

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Library EA/PCNC Facilitator • The Library EA and the PCNC Facilitator shall direct students and faculty to and from the Evacuation Assembly Area.

Technology Coordinator and Technology EA • The Technology Coordinator and EA shall direct students and faculty to and from the Evacuation Assembly Area. • The Technology Coordinator shall report to the Command Center at the Evacuation Assembly Area and shall supervise the return route back to the campus. • The Technology EA shall report to the SSM for perimeter security assignments at the Evacuation Assembly Area and shall supervise the return route back to the campus.

School Safety Manager

• Shall take a bullhorn and an air horn to the Evacuation Site. • Shall direct and supervise the students and faculty assigned to Evacuation Assembly Area B and is responsible for collecting the AIRF forms from the classes located in their Assembly Area. • Shall sound the ALL CLEAR at the direction of the Principal. • Shall supervise the return route back to the campus.

Educational Assistants • Responsible for ensuring the safety of students, faculty and all school personnel to and from the Evacuation Site. • Secures the perimeter of the Evacuation Assembly Area. • There are a total of four Educational Assistants assigned to a two-way radio: J. Antolin, H. Heshiki, W. Kwock and M. Edayan, and of the four, the following will be assigned to do the following: o J. Antolin shall direct and supervise the students and faculty assigned to Evacuation Assembly Area K and is responsible for collecting the AIRF from the classes located in their Evacuation Assembly Area. o W. Kwock shall direct and supervise the students and faculty assigned to Evacuation Assembly Area D and is responsible for collecting the AIRF from the classes located in their Evacuation Assembly Area. o M. Edayan will either escort his assigned class or assist with the evacuation by supervising the evacuating classes to the Evacuation Assembly Area whichever is applicable. o H. Heshiki shall stay with her assigned classroom.

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Head Custodian and Custodial Staff • Shall be the last to leave the campus and ensure that all buildings are secured. • Reports to First Aid Station to assist in communications with the Command Center and Administrative Assembly Area. • Coordinates the clean-up of the Evacuation Assembly Areas following the termination of the evacuation. • Maintain control of the rubbish at the Evacuation Site.

School Food Services Manager and Cafeteria Staff • Coordinates the transportation of the food and water supply, cups, trash cans and/or trash can liners to and from the Evacuation Site. • Manages the Comfort Station at the Evacuation Site. • Will fill water containers, as needed and controls the dispensing of water to those in need.

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REF/RES: REUNIFICATION PROCEDURE

The Reunification Procedure should be implemented when students need to be reunified with and released to their parents or authorized persons during a school emergency. This may occur at the school or an off campus evacuation site.

• A decision is made to release students from school by the administration after conferring with the Complex Area Superintendent. This decision shall be communicated to parents and the community along with other vital information such as the location and time of the release and release procedure through the media if possible. • A Release Center is established as close to the point of release of students if possible. This may be adjacent to the roadways/parking lots where parents may drive by and pick up students. A large sign should identify this Center. a. Parent release authorization forms for students should be available at the site to minimize delays if released to persons other than the parents. An administrator or designee should be located at the site to approve the release of students to persons who are not approved on the parent release authorization form. b. A communication system utilizing cell phones, walkie-talkies and/or runners shall be available to communicate with key personnel and to expedite student release. • Students shall remain with their assigned classes until summoned to the Release Center. • Parents or authorized persons should sign out students prior to taking them. • A traffic control plan should be established to expedite the movement of vehicles and people at or near the Release Center. • If school buses are necessary to transport students home, arrangements shall be made with the bus company. • Students should not be released on their own without the permission of an administrator or designee. • Special accommodations for students with special needs should be developed and included as part of the procedure.

RR-9 139

REF/RES: SHELTER-IN-PLACE PROCEDURE

Note: In the event of a chemical spill, one of the options is to seek shelter indoors. When doing so, every attempt possible is made to screen out the chemical fumes.

• Close all windows and doors to the classroom. • Place wet towels at areas where fumes may seep through doors. • All windows shall be closed and locked, and the doors shall be secured with duct tape and/or with wet towels (if available). • Shut off air-conditioners. • If an emergency occurs during break or lunch, students and adults should proceed back to the classroom from which they came and follow the above procedures. • Be prepared to follow the Emergency Evacuation procedures if the Principal or designee makes that decision to do so. • The Principal or designee will make the decision to either re-enter the classrooms or close the school.

RR-10 140

REF/RES: TRESPASS PROCEDURE

Faculty/Staff Responsibilities • Teachers shall report without hesitation all incidents of unauthorized persons on campus to security or to the office. Use the red Classroom Emergency Card or intercom if appropriate. • If the intruder exhibits signs of hostility, secure students within the classroom. Lock doors and close louvered windows. • In incidents where there is no hostile intent, the intruder shall be referred to the office. • Wait for security to arrive. Be prepared to identify the intruder. • If a Lock Down is necessary and is implemented, turn the TV on to the closed- circuit Channel 3 and wait for instructions. Follow Lock Down procedure. Make appropriate adjustments for handicapped or disabled persons in accordance with the Lock Down procedures. • Process necessary reports/forms. • These procedures shall be in effect before, during and after school. • Follow the Post-Crisis Debriefing Plan if applicable. Administrative Responsibilities • Security shall respond to reports of unauthorized persons on campus. • Determine reason for entry onto campus. If the reason is justified, a Visitor Pass shall be issued along with instructions. • If the reason is not justified, the person shall be ordered off campus. If the intruder refuses, HPD shall be notified. Every effort should be made to prevent the intruder from entering any area where students are present. The intruder shall be escorted to the office, or other area fronting the Administration Building. • If the intruder exhibits signs of hostility, students are to be secured within their classroom with doors locked. • In all instances where entry onto campus was not justified, the trespasser shall be issued an official trespass warning and not allowed on campus again. The intruder will also be informed that if they should ever return, they will be subject to arrest. • If the intruder displays signs of violent or extremely disruptive behavior, the Lock Down procedures may be implemented. This decision shall be the responsibility of the Principal, Vice Principal or designee. • If a Lock Down is implemented, it shall remain in effect until the intruder is safely off campus. • In every instance where a trespasser is issued a Trespass Warning, HPD must be present to witness the action. • Process necessary reports/forms. • Follow the Post-Crisis Debriefing Plan, if applicable.

RR-11 141

KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 17 – Discussion and Status Update Regarding Strategic Planning Number of Enclosures:

SUBJECT: Strategic Planning Update Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Steve Davidson Recommendation:

Proposed wording for motion/action:

Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 5-10 minutes Background: Steve Davidson will update the Board regarding strategic planning. Submitted By: Staff

142 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 18 – Discussion Regarding Interim Guidelines for the Use of Kamalani Social Media Number of Enclosures: 1

SUBJECT: Kamalani Social Media Guidelines X Action Appointments Approval Consent Agenda Information Public Hearing Regular Adoption

Presenter (s): Steve Davidson Recommendation:

Proposed wording for motion/action:

Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 7-10 minutes Background: In view of several posts to our Facebook page which took political positions, there appears to be a need for guidelines regarding such posts Submitted By: Staff

143 Interim Guidelines on the Use of Kamalani Social Media

1. The purpose of Kamalani social media is to provide the Kamalani ohana and the greater community with information related to the school.

2. Such information might include

a) Upcoming school events

b) Upcoming meetings

c) News about art and our arts integration partners

d) Posts related to Kamalani’s Hawaiian focus

e) Opportunities for involvement with Kamalani

f) Emergency announcements regarding the school

g) School fundraising campaigns

h) Significant developments or changes at the school

3. Kamalani social media should not be used for

a) Advocating political positions, except for those which directly impact Kamalani or charter schools in general

b) Commercial advertising

c) Political campaigning

d) Material which is inappropriate for the general public

144 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 19 – Report on New T-Shirt Vendor Number of Enclosures:

SUBJECT: New T-Shirt Vendor Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Tui Alailima Recommendation:

Proposed wording for motion/action:

Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 2-3 minutes Background: Member Tui Alailima will report on the search for a new T-Shirt vendor. Submitted By: Staff

145 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 20 – Report by the Academic Committee Number of Enclosures:

SUBJECT: Report by the Academic Committee Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): VerlieAnn Malina-Wright Recommendation:

Proposed wording for motion/action:

Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 10 minutes Background: Submitted By: Staff

146 KAMALANI ACADEMY Supporting Document

Meeting Date: February 22, 2018 Agenda Item: 21 – Report on NHEP Grant and Curriculum Planning Number of Enclosures:

SUBJECT: NHEP Grant and Curriculum Planning Report Action Appointments Approval Consent Agenda X Information Public Hearing Regular Adoption

Presenter (s): Patricia Massoth Recommendation:

Proposed wording for motion/action:

Fiscal Impact: N/A

Estimated Length of time for consideration (in minutes): 3-5 minutes Background: Patricia Massoth, the Arts Integration Curriculum Coordinator will report to the Board regarding the NHEP grant and curriculum. Submitted By: Staff

147