EVENT OUTLINES Junior European Judo Cup St. Petersburg - Russia February 16-17, 2019 EJU Junior Training Camp February 18 - 20, 2019
Version 2: Update #2 Program #6 Categories & Duration New Contact Telephone
IJF World Ranking Event
JUNIOR EUROPEAN CUP
Saint Petersburg 2019 – Russia
1. Organizer Russian Judo Federation Address: Lyznetskaya emb. 8 Email: [email protected] Moscow Russia Tel: +7 905 556 6860
Emergency Contact: Accomodation: Ms. Anfinogenova Tatiana: +7 921 595 88 33 Transfer: Ms. Olga Kruglova: +7 911 149 43 31
2. Program Attention: The schedule may be modified according to total number of entries and circumstances of competition. Friday, 15th February
10:00 – 17:00 Accreditation Park Inn Pribaltiyskaya
Attention: After 17:00 there will be no possibility for adding or changing the entries. In order to be on time at accreditation, an arrival not later than 15:30 at the Saint-Petersburg PULKOVO International Airport is required!
18:30 – 19:00 Unofficial weigh-in Park Inn Pribaltiyskaya
Official weigh-in: Women: -48, -52, -57, -63 kg Park Inn Pribaltiyskaya 19:00 – 19:30 Men: -60, -66, -73 kg
20:00 Draw Park Inn Pribaltiyskaya
After the draw Meeting of the referees Park Inn Pribaltiyskaya
Saturday, 16th February Women: -48, -52, -57, -63 kg; Men: -60, -66, -73 kg;
10:00 Eliminations/Repechage/Semi finals
16:00 Opening Ceremony Sport Palace “Yubileiniy”
16:15 Final Block: Bronze Medal Contests, Finals
18:30 – 19:00 Unofficial weigh-in Park Inn Pribaltiyskaya
Official weigh-in: Women: -70, -78, +78 kg Park Inn Pribaltiyskaya 19:00 – 19:30 Men: -81, -90, -100, +100 kg
Sunday, 17th Februry Women: -70, -78, +78 kg; Men: -81, -90, -100, +100 kg
10:00 Eliminations/Repechage/Semi finals Sport Palace “Yubileiniy” 16:00 Final Block: Bronze Medal Contests, Finals
EJU Junior Training Camp from Monday, February 18th until Wednesday, February 20th 2019 Park Inn Pribaltiyskaya DATE 18/02/2019 19/02/2019 20/02/2019 Training 10:00 – 12:00 9:00 – 11:00 9:00 – 11:00 (men/women) 12:00 – 14:00 11:00 – 13:00 11:00 – 13:00 15:00 – 17:00 15:00 – 17:00 17:00 – 19:00 17:00 – 19:00
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3. Competition Place Competition venue: Sport Palace “Yubileiniy” Adress: 18, Dobroliybova av., St.Petersburg, Russia
4. Age 15 to 20 years old (Born 1999 - 2004)
5. Participation This Junior European Judo Cup is open for all EJU/IJF Member Federations. There is no limit in the number of participation for each weight category for every federation. The competitors must be of the same nationality as the National Federation, which enters them.
6. Categories & Duration Male: -60, -66, -73, -81, -90, -100, +100 Female: -48, -52, -57, -63, -70, -78, +78 Duration: 4 minutes Golden Score: No time limit
7. Entry Fee An EJU entry fee of 10€ per athlete must be paid in order to participate to the contest. Payment should be processed via bank transfer to EJU bank account. Local Organiser will provide with invoice for payment.
8. JUDOBASE Registration All participants and delegates must be registered for this event in the IJF Registration System (JUDOBASE): https://admin.judobase.org/ .
Deadline for JUDOBASE Registration is Monday February 11th 2019. After the deadline further registrations (late entries, replacements) are exclusively handled during accreditation according to the following rules: Late entry Replacement NO IJF Official ID Card IJF Official ID Card: YES IJF Official ID Card: YES
Athletes 30€ 0€
Other delegates • ENTRY NOT POSSIBLE (Head of delegation, • REPLACEMENT NOT POSSIBLE 0€ 0€ Coaches, Physios, Doctors, …) Please note: • Above mentioned late entry fee has to be paid in cash on spot. • Persons without IJF ID Card can only be entered on spot, if IJF ID Card will be ordered until end of Accreditation. • Persons, who are banned by their Federation cannot be entered as late entry or replacement.
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9. Deadlines Visa Application: Friday, 18th January, 2019 Hotel Reservation: Friday, 18th January, 2019 Travel details: Friday, 01st February, 2019 JUDOBASE Registration for referees: Friday, 01st February, 2019 JUDOBASE Registration: Monday, 11th February 2019
10. Accreditation & Control of Nationality At least one team official and maximum two must attend the accreditation on Friday from 10:00 to 17:00 in order to confirm the delegation. One delegation may also be represented by an official of another delegation or by a national federation representative, on written notification of the delegation. Without this confirmation in time, a nation/club will not be put into the draw and will not be allowed to compete. Passports or photocopies of passports from all competitors must be available on request (national ID Card showing nationality and date of birth or a copy is also accepted). An EJU accreditation card with a photograph will be issued to competitors and officials.
11. Competition Mode The competition will be conducted in accordance with the latest IJF SOR and IJF Refereeing Rules. Competition systems according to number of participants: • 6 and more entries: Double repechage • 3,4,5 entries: Round robin • 2 entries: better of 2 fights, if 1-1 the third match will decide In order for an athlete to obtain points for the IJF Junior Ranking List, her/his weight category should have participants from at least 2 different countries. If this is not the case, the competition can still be held, according to the organiser’s decision. If, by the nominal deadline, there is only one country inscribed in any weight category, the organiser is obliged to inform immediately the National Federation concerned.
12. Draw The draw will take place on Friday at 20:00hrs. The top eight (8) from the entered competitors in each weight category will be seeded according to the current IJF Juniors World Ranking List.
13. Weigh-in The official weigh in of athletes will be scheduled the day before the competition at 19:00 (see program). Athletes are not allowed to weigh-in naked. Boys must wear at least underwear and girls at least underwear and a T-shirt. Additional 100g will be allowed for their weight category limits. Athletes must present accreditation card and his/her passport (National ID Card showing nationality and date of birth are also accepted).
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Random weight checks of 4 (four) athletes per weight category (except for the + categories) with the same rules as the official weigh-in can be organized before the first fights in the morning of the competition. The athletes shall present their accreditation card. The weight of the athlete cannot be more than 5% higher (without judogi) than the official maximum weight limit of the category. Athletes must present their EJU accreditation card, passport is not required. The Official weigh- in and Random weigh-in will proceed according to related Articles of IJF SOR.
14. Refereeing Each federation may enter 3 referees. The organizing federation may enter as many referees as required for the realization of the tournament, but giving priority to their own Continental/International referees first and then their national referees with the highest national license with at least 2 years of experience. However, if enough Continental/International referees are inscribed in Judobase, the organizing federation has to limit its number of national referees to 1 per mat. The Referee Meeting will be held on Friday evening (see program). The attendance to the Referee meeting is strictly compulsory. The referees should be dressed formally for this meeting. JUDOBASE registration deadline for referees: Friday, February 01st 2019 The bow: • The contestants must not shake hands BEFORE the start of the contest. • When the athletes are leaving the mat they must wear judogi in proper way and are not allowed to take out any part of the judogi or the belt before leaving the field of play.
15. Coaching All coaches must fully adhere to the Code of Conduct for Judo Coaches.
Dress Code Draw: Jacket suit and tie Elimination rounds: National track suit with trousers reaching down to shoes or jacket suit with tie Final block: Jacket suit with tie
16. Transport Airports: St. Petersburg Pulkovo International Airport Railway Stations: Moskovsky railway station, Ladozhsky railway station, Vitebsky railway station, Finlyandsky railway station The organizer will provide, on request, transfer service between the above Airport/Train station and official hotels and between the official hotels and the competition venue.
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17. Accommodation Official Hotel: “Park Inn Pribaltiyskaya” (5 km from the venue and 30 km from Pulkovo International Airport)
Prices per person/night (Euro): Room type Tournament Lunch at the Dinner at the Lunch at & hotel hotel the venue Training (14/04, 17/04, (14/04, 15/04, (15/04, Camp 18/04, 19/04) 16/04, 17/04, 16/04) (BB) 18/04, 19/04) “Standard” Single 90 17 18 15 Twin 50 Triple 40 (twin with extra bed) “Superior” Single 120 17 18 15 Twin 65 Triple 50 (twin with extra bed)
Check-in time: 14.00, check-out time: 12.00 a.m. In case of early check-in between 09:00hrs and 14:00hrs: the cost of 50 % of room price will be added (the breakfast is not included). In case of early check-in between 00:00hrs and 09:00hrs: the cost of 100% of room price for one night will be added (the breakfast is included). In case of check-out between 12:00hrs and 18:00hrs: the cost of 50 % of room price will be added. In case of late check-out between 18:00hrs and 23:00hrs: the cost of100% of room price for one night will be added. Hotel reservation deadline: Friday, 18th January, 2019 Possible reservations of extra rooms after the hotel reservation deadline will be surcharged with an additional 10%. NO exceptions will be made.
Athletes, coaches and delegates in general who wants to have a pass for access to the competition, who are staying in non official hotels, will pay an Accreditation Fee of 100 € per athlete (in addition to the 10 € EJU entry fee), technician and delegate: in order to obtain the pass for the competition area without extra charge, the person concerned must stay in a contracted facility for at least one night.
Countries which cannot make bank transfers are entitled to pay in cash money upon arrival without any surcharge, if they inform the organizer and specify the number of participants before the hotel reservation official deadline.
Cancellations Up to 30 days before arrival: no charge 29 – 15 days before arrival: 50% refund Less than 15 days: no refund
Important: injuries, visa problems or sickness will not be considered valid reasons for cancellation of rooms.
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In case of any damage to hotel property, competition venue or mean of transport caused by members of a delegation, their national federation will be charged by the organizing committee.
18. Payment
Contact Anna Lobova ([email protected]) if you want to complete the payment to bank account. Payment deadline: 1st February, 2019. Cash payment will be processed during accreditation. For cash payment: payment on spot in roubles (RUR) Russian Central Bank rate + 2% on the day of payment
19. Judogi Control Approved Judogi All Judoka must compete in IJF Approved Judogi (only red label allowed) and Judogis from all IJF suppliers are allowed (see www.ijf.org Official Supplier List). Judogi Control It will be operated with a Sokuteiki prior to the fight. Judogi must have an IJF Official Label “APPROVED JUDOGI” with an optical code which cannot be falsified. The label will be controlled with an optical lamp. Each of the competition clothing articles (jacket, trousers and belt) must have an IJF official label. Backnumber Each competitor taking part in the EJU events is obliged to have sewn on the back of his Judogi the official backnumber (both EJU and IJF are allowed) bearing his surname and his National Olympic Committee abbreviation. The backnumber can be ordered from www.mybacknumber.com or www.ijfbacknumber.com (Attention: production and delivery may take around 4 weeks). The SPONSOR part (if needed) will be given to the head of delegation during registration, and the athletes can stick it themselves using the special glue on the back number. Markings and Advertising The space on the shoulder stripes (25cm x 5 cm on both right and left side) and on the upper arms (10cm x 10cm on both right and left side) can be either used for own sponsors of the Federation or Judoka or EJU Suppliers, BUT not for any other Judogi supplier. The space on the right chest (5cm x 10cm) can be used by the Judoka for his/her own sponsor. The logo of a Judogi brand can only be used, if it corresponds with the brand of the Judogi itself and if it is an EJU Supplier. Further, no logo of a competing brand of the advertising reserved for the Federation can be used (unless approval granted by the Federation). The space on the left chest (10cm x 10cm) can be used for the national colours or the national emblem corresponding with the IOC code on the backnumber (regional emblems are not allowed). All other markings on the Judogi, like Judogi brand logos, name of Judoka, etc. have to comply with the IJF Judogi Rules. Detailed information is available on http://www.eju.net/statutes. Important: • If an athlete does not respect the Judogi rules, the athlete will not be permitted to pass the Judogi Control, and the coach who is responsible for the athlete will be suspended for the rest of the competition day. • The organiser is not obliged to provide reserve Judogi at Judogi Control, but the athlete is allowed to present himself in another IJF Approved Judogi, complying with the Sokuteiki rule (and without backnumber) - in this case no coach can go with this athlete to the mat! • In the case of a repeated offence the coach will be suspended for the rest of the competition.
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20. Responsibility of Federations The competitors will compete under the full responsibility of their federations. Insurance: Each national federation is responsible for insuring its competitors against “injury and third part risk (public liability)” during the period of the event. The European Judo Union and the Russian Judo Federation decline all responsibility.
21. Anti-Doping Anti-doping tests might be executed according to the IJF MEDICAL AND ANTI-DOPING HANDBOOK (IJF SOR – Appendix E).
22. Media Journalists can apply for Media accreditation online using the following link: www.eju.net/accreditation
23. Visa For nations who need VISA to enter Russia, please send the enclosed “Visa Application Form” fully filled not later than 18th of January 2019.
24. Training Camp Immediately after the Junior European Judo Cup an EJU Training Camp for Juniors will be held from Monday, 18th February 2019 to Wednesday, 20th February 2019. The Training Camp will take place in Park Inn Pribaltiyskaya.
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