YOUTH JUSTICE : AGM MINUTES, 23 SEPTEMBER 2016, Glen House Resort, Gananoque, Ontario

PRESENT: Mike Ellison White Lutherwood Terry Henry Dawn Patrol CYS Scott Huycke Crisis Centre of North Bay Kent Taylor Ray of Hope Keith Zehr Creighton Youth Services Jim Clumpus Fernie Youth Services Kerri Cushing-Mitchener Anago Resources Richard Doig Pine Hill Lynn Kallies Kairos Crystal Blakely John Howard Society of Peterborough Teresa Carroll Kennedy House Youth Services Gerry Watson Kinark Nancy Best Murray McKinnon Foundation Diane Irwin St Lawrence Youth Association Sonja Sonnenberg St. Leonard’s Community Services (London) Lora Wright Canadian Mental Health Association (Sudbury-Manatoulin) Karen Carr Dalhousie Youth Support Services Chantal Maida Northern Youth Services Liette Shokoff Near North Youth Centre Susanne Jolliffe Springboard Sue Poldervaart RNJ Youth Services Rui Medeiros Youth Services Bureau Michael Cole North FACS Dave Wood Youth Now

By Proxy: Phil Dodd Keystone Child, Youth and Family Services Elizabeth McKeeman New Path Youth & Family Services Angela Girard Mee-Quam Youth Residence Deborah Riddle Elizabeth Fry Society of Peel-Halton Julia Parker Salvation Army London Cecily Coppola Restorative Justice Chatham-Kent

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Debbie Schatia Turning Point Youth Services Steve Quin WJS Canada

AGENDA ITEM DECISION/DISCUSSION OUTCOME

Welcome Keith Zehr (President) called the Meeting to order at 9:00 AM and welcomed Members and Guests.

Voting Cards A quorum was established with 32 members out of 43 present (in person or by proxy). The Secretary (Diane) distributed voting cards.

Introduction of Keith introduced the current Board of Directors: Current Board Keith Zehr (President), Dave Wood (Vice President), Diane Irwin (Secretary), Kent Taylor (2015/2016) (Treasurer), Debbie Schatia, Jim Clumpus, Michael Cole, Gerry Watson, Rich Doig, Sonja Sonnenberg, Chantal Maida, Teresa Carroll. No new elections to the Board from the Zones this year, so the Board remains the same.

Review of 2014/2015 Motion to approve previous AGM Minutes: Dave Wood, seconded by Gerry Watson. CARRIED AGM Minutes

Review of Audited Kent presented and summarized the Auditor’s Report on the 2015/2016 year (as circulated). He

Financial Statement also outlined the current Budget structure of ongoing Income and Expenses (as circulated).

(Treasurer Motion to accept the Audited Statement: Kent Taylor, seconded by Chantal Maida CARRIED Kent Taylor) Motion to have McKillop & Associates continue as Auditor for fiscal year 2016/2017: Kent CARRIED Taylor, seconded by Nancy Best

President’s Address Keith emphasized that the strength of the association lies in the many relationships that we have (Keith Zehr) established over the past two years. More work needs to be done, of course, but we have been recognized as an important voice in the youth justice system. In particular, MCYS has been progressive in consulting YJO on many important issues and policies (e.g., Suicide Watch Policy, Residential Review Panel Recommendations, Secure system unification, program quality assurance, Secure Isolation response). MCYS Policy staff are now being proactive by using the association (at Board Meetings and in contact with the President and Executive Coordinator) to introduce work that is being done or being proposed on many new policy fronts.

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AGENDA ITEM DECISION/DISCUSSION OUTCOME

Changes to Board Dave reported the following revisions/clarifications: Governance Policies • Include funds (up to $5,000) to support the meeting activities (mileage, accommodation, (Dave Wood) meals, Conference Fees and conference attendance, etc,) for participants on the Annual Conference Planning Committee. Each Zone will use the funding to support the work of the Committee as required by local and contingent circumstances; • Mileage rate for Directors, members, and other personnel conducting business on behalf of the association has been raised from 40¢/km to 45¢/km. • Meal allowance rate for Directors, members, and other personnel conducting business on behalf of the association has been lowered from $75/day to $50/day. • Clarification has been made that Board Directors will have their conference fees and accommodations paid for their participation in the Annual Confernce; These changes (and the entire Board Governance Policies) can be found at the YJO website under “Resource Library→Governance Documents”.

Annual Report Please see the circulated Annual Report for a summary of the Board’s activities and Strategic Plan (Terry Henry) accomplishments for 2015/2016. A copy of the Annual Report can be downloaded from the YJO website (“Resource Library→Annual Reports”).

Zone Reports to AGM No changes in representation to the Board from any Zone. Recommendations to Board for 2016/2017 Work Plan (Strategic Plan): • Not to lose sight of the recommendations of the Residential Review Panel regarding inequity in resources and wages between the Transfer Payment and Direct Operated sectors. • Follow up on ensuring our representation in the harmonization of the Secure sector. • Advocate for our input on the establishment of the three new Secure sites in the Metro area.

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AGENDA ITEM DECISION/DISCUSSION OUTCOME

Zone Reports to AGM • Explore the implementation of a database of information (e.g., wages, benefits) across our continued Sector. • Explore a mechanism for showing how effective we are as a system in providing quality programs and good outcomes. • Explore a mechanism for agencies to share their accomplishments and challenges in re- purposing existing facilities. • Explore the re-establishment of regional meetings for all youth justice partners and services to share information, changes, and training.

Conference 2017 Conference 2017 will be sponsored by Zone 1.

Adjournment Keith adjourned meeting at 9:48 AM CARRIED

Signatures indicating finalization of minutes:

______President (Keith Zehr) Secretary (Diane Irwin)

______Date Date

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