CIVIC IMPROVEMENT COMMISSION 70 North First Street - Campbell, California 95008
Thursday, December 11, 2014 – 6:30 p.m.
Study Session Agenda – Doetsch Conference Room
1. FY 2015 Neighborhood Assistance Grants *
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7: 30 p.m.
Regular Meeting Agenda - Council Chamber
ROLL CALL
APPROVAL OF MINUTES 1. Study Session – November 13, 2014 * 2. Regular Meeting – November 13, 2014 *
COMMUNICATIONS
ORAL REQUESTS
REPORTS FROM REPRESENTATIVES 1. Nancy Howe, County Librarian * 2. Jane Cronkhite, Community Librarian *
REPORTS FROM STAFF 1. Kerry Perkins, Senior Museum Specialist a) Museum Update * 2. Al Bito, Staff Liaison – City Update
NEW BUSINESS 1. Public Hearing - FY 2015 Neighborhood Assistance Grants *
OLD BUSINESS
COMMISSIONER AND SUBCOMMITTEE REPORTS
ADJOURN
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In compliance with the Americans with Disabilities Act (ADA), assistive listening devices are available upon request for public meetings held in the City Council Chamber. If you require accommodation to participate, please contact Al Bito in the City Manager’s office at 408-866-2128 or by e-mail [email protected]. * Indicates written attachment and is available upon request by contacting Sherrie Doherty at 408-866-2125 or by e-mail [email protected] .
f/n: J:/Civic Improvement Commission 2014/Agenda 12-11-2014
November 2014 Commission Report Nancy Howe, County Librarian
Silicon Valley Reads
Silicon Valley Reads 2015 will explore the immigrant experience in our upcoming "community reads" program. Each year, the program promotes reading and literacy, engaging our community in dialogue about themes in books relevant to Silicon Valley.
The 2015 theme, “Homeland and Home: The Immigrant Experience”, will find common ground among residents of the region. It offers a trio of books originating from three different continents: We Need New Names by NoViolet Bulawayo; The Book of Unknown Americans by Cristina Henríquez; and Stealing Buddha's Dinner by Bich (Beth) Minh Nguyen.
More than a third of Santa Clara County residents were born outside the U.S. Each came to America with a different dream, but all strive to balance maintaining a connection to the culture of their homeland, while adapting to the ways of their new home.
Companion books for young people that relate to the “Homeland and Home” theme have also been selected: My Name is Yoon by Helen Recorvits (ages 4—8); Dancing Home by Alma Flor Ada and Gabriel M. Zubizarett (ages 8—12); and Something About America by Maria Testa (ages 12 and up).
"Homeland & Home: The Immigrant Experience" will include more than 100 free events throughout February and March, leading off with an event at the Heritage Theater in Campbell on Feb. 4 that will bring together all three authors.
100thAnniversary Celebrations Conclude
More than 14,000 people attended 52 events in to celebrate Santa Clara County Library District’s 100th Anniversary.
JPA Meeting
The JPA met on October 30, 2014. Actions included: • The JPA voted 8‐3 to eliminate the non‐District resident $80 fee for a library card effective July 1, 2015. The fee was imposed in July 2011 due to elimination of state funding of Transactional Based Reimbursement that subsidized net lending, budget decreases due to economy, and high use of SCCLD by neighboring library jurisdictions. Key reasons in 2014 to eliminate the fee include 1) desire for regional reciprocity as neighboring library jurisdictions do not charge our residents; 2) recognition that neighboring jurisdictions have invested in new libraries (Los Gatos, San Jose, Santa Clara, Palo Alto) and increased library services since 2011; 3) ongoing demand on staff time devoted to implementing the fee; and 4) to become eligible for state library funding for broadband. • Approval of the Community Room Policy (Attachment 1) • Increase to $25 per 4 hour booking to use the library’s community rooms. Current fee of $10 has not been revised for over 20 years and no longer is in line with charges of other libraries. • Unanimously elected Emily Lo, Mayor of Saratoga as 2015 Chair of the JPA, and Burton Craig, Mayor of Monte Sereno,as Vice Chair.
Derek Wolfgram to become Director, Redwood City Library
Since 2009, Derek has served as Deputy County Librarian, Community Libraries and Outreach. His last day with us will be November 14th. Please join me in congratulating Derek on his new position and thanking him for his years of exceptional work with Santa Clara County Library District.
2015 Friends, Commissions, Endowment, and Foundation Forum
Save the date: Saturday, February 7, 2015 for our annual Forum, the event where you can learn more about the library and meet library volunteers from other parts of the District. Our keynote speaker this year will be Robert Dawson, author of The Public Library: A photographic essay.
Attachment 1 Number: Page 1 of 2
Page: 1 of 2
Date: 10/30/2014
Replaces: 11/13/2007 Meeting Room Policy
SANTACLARA COUNTY LIBRARY DISTRICT POLICY AND PROCEDURE MANUAL
SUBJECT: Community Room Policy Form:
In keeping with our mission to be an open forum promoting knowledge, ideas, and cultural enrichment, Santa Clara County Library District (SCCLD) makes rooms available to external organizations engaged in educational, cultural, Next update: intellectual, civic, or charitable activities. The Library District may establish additional policies that apply to its own use of the community rooms. Index Term: • All meetings must be free to attendees and open to the general public.
Admissions fees are not permitted. No donations, raffles, collections, fees, or sales of any kind may occur except as specified within this policy. Voluntary
contributions for organizational dues or a nominal amount to cover the cost Reference: •• of refreshments may be collected. • Commercial uses of the rooms are prohibited, including use by organizations that are making sales or solicitations, or whose primary purpose for holding a meeting is to sell or solicit names for future sales. The Library may ask an Policy Author: organization for verification that it is non-commercial in nature. • Permission to use the community room does not constitute endorsement by the Library of an organization or the content of its meeting. The Library may co-sponsor events of general interest to the community that support the Library’s mission and goals. • Private uses of these facilities such as birthday parties, private tutoring, play
groups, and business meetings are prohibited. • The name of the organization and the name and phone number of the person making a room reservation may be posted or given to anyone who inquires. Groups may not use the library’s logo, website, or phone number in their publicity, nor may they indicate in publicity that the Library is a partner or sponsor unless approved by the Community Librarian or his or her designee. • Eligible organizations (in priority order) include: A. Santa Clara County Library District B. Organizations whose programs are co-sponsored by SCCLD
C. SCCLD-related groups such as Library Commissions, Friends of the Library, or library foundations or endowments D. City or Santa Clara County sponsored meetings E. Civic, school and nonprofit groups presenting programs of public interest F. Other groups not included above and not excluded by this policy
Attachment 1 Number: Page 2 of 2 Page: 2 of 2
Date: 10/30/2014
Replaces: 11/13/2007 Meeting Room Policy
SANTACLARA COUNTY LIBRARY DISTRICT POLICY AND PROCEDURE MANUAL
• At events sponsored by the library such as author talks and musical performances, pertinent items such as books and musical recordings may be sold. Friends of the Library and other library support groups may also conduct fundraisers including book sales in the rooms. • Library sponsored events take precedence over those sponsored by other organizations. In rare circumstances, the Library may exercise the right to change a reservation to accommodate library activities. • A nonrefundable fee for making a reservation is payable at the time the room is booked. This fee cannot be transferred to another date or applied to another organization. Fees will not be collected for events co-sponsored by the Library, nor for events organized by the County of Santa Clara or any of the Library JPA member cities. • Users must agree to indemnify, defend, and hold the Santa Clara County Library District harmless for claims or loss arising out of facility usage. • The person who makes a room reservation is responsible for ensuring that use of the room is in accordance with library policies, including the Behavior Standards policy. Failure to comply with library policies may result in loss of permission to use the room and cancellation of future reservations. Room users shall reimburse the Library for any loss or damage to facilities or equipment. • The Library will not be responsible for arranging furniture for community room users unless events are co-sponsored by the Library. Community room users are responsible for returning furniture to its original location within the room unless other arrangements are made with Library staff. • Smoking and alcoholic beverages are not permitted anywhere in the library. • Animals are not allowed in the library with the exception of service animals. • Each community library determines its own reservation procedures, including frequency of booking, how far in advance reservations may be made, days and times available, minimum and maximum numbers of people attending, and entrance and exit procedures.
Campbell Library, November 2014. Jane Cronkhite, Community Librarian.
Grab n Go Book Bundles for kids
Thank you notes from Village School student visitors
Library Use
September 2014 September2013 % Change Adult Circulation 30414 33070 ‐8 Children Circulation 22287 21383 +4 Total Circulation 52701 54453 ‐3 Programs 42 37 +14 Program Attendance 2004 1356 +48 New Library Cards 220 229 ‐4 Number of Visitors 30000* 31380 ‐4* estimate estimate
Community Outreach
The library’s partnerships with local schools continued with visits and tours with several schools. Staff visited the back to school night at Rosemary Elementary School and registered many students for new library cards. Tours and class visits were provided for Little Tree, Delphi Academy, and the Village School. Lunchtime outreach to Westmont High School continues.
News and Highlights
The Library partnered with several local agencies to provide services for civic engagement to residents. Early voting is offered on October 25, October 26, November 1 and November 2 from 12‐5 at the Campbell Library as well as the Milpitas, Los Altos and Gilroy Libraries by the Registrar of Voters. Santa Clara County vote by mail residents can drop off their ballot any time during the library’s open hours.
Voters also got the opportunity to engage with local issues at the library in partnership with the League of Women Voters. LOWV hosted a Campbell City Council Candidates Forum at the library on October 15th that was standing room only. LOWV hosted a Smart Voter ballot issue forum on October 21st as well.
The library partnered with Santa Clara Valley Water District on October 25th to inform residents about the Brown is the New Green initiative. The Water District passed out free shower buckets, lawn signs and information packets to library visitors.
SCCLD 100th Anniversary events continued at the Campbell Library in October. The Classic Car Show and Instant Photo Booth on October 11thwere a success with 125 participants, and 25 children enjoyed Living History with Thomas Edison on October 15th.
November Events Children and Families
Family Story Time Tuesdays 7:15 pm Toddler Story Time Wednesdays 10:30 am Preschool Story Time Thursdays 10:30 am Baby Time Fridays 11:00 am Featuring Baby Sign Language on November 7th and 14th
Green Golly and the Golden Flute Wednesday, November 5that 3:30pm. A musical story for all ages.
Pre Teen Knitting Book ClubThursday November 12th and 19th at 3:30 pm. Read Chicks with Sticks: it’s a Purl Thing and learn to knit while discussing the book. Kids in grades 6‐8 can sign up in advance and check out the book.
All Ages Holiday Card Craft & Photo Booth Saturday November 22nd, 2 pm‐4 pm. Take a photo in our instant photo booth and create holiday cards to take home. Supplies and props will be provided.
Teens Guess the Shredded Book Contest All throughout November. The Teen Room has three bottles filled with shredded books. Can you guess the book? The winner will receive a $10 gift card.
SAT Practice Test Saturday, November 15, 1:15 pm‐5:45 pm. Sign up to take the free SAT practice test without the pressure. Online registration is required.
Adults Poetry Circle Wednesday November 5, 6:30‐8:30 pm. This workshop is offered every other month. Participants read a variety of renowned poets, explore the writing craft and generate new works.
Zumba Exercise, Saturdays November 1, 15, 22, 10:30‐11:30 am. Exercise by moving and grooving to the tropical beats.
Lawyers in the Library Monday, November 3, 5‐7 pm. Free legal advice via the ProBono Project on a variety of subjects such as immigration, landlord/tenant, divorce, child custody, elder issues, and small claims court. Advanced registration required.
Sew Anything, Monday November 10, 7‐8:30 pm.
Romance Readers GroupWednesday, November 12, 6:30‐ 8 pm. Discuss the latest romance books and make recommendations to each other.
The History and Craft of the Cocktail, Monday, November 17th, 7‐8:30 pm. Where did the cocktail come from? Should it be shaken or stirred? Local bartenders Cache Bouren and Tomoyo Yoshinaga will tell the story of the cocktail, methods of mixing, surprising recipes and the best ways of enjoying this uniquely American beverage.
Travel Show: Hiking in the Pyrenees, Tuesday, November 18, 7:15‐8:30 pm.
English as a Second Language Conversation Class with CACEWednesdays, 10 am‐Noon This class focuses on listening to and speaking English. The instructor from Campbell Adult and Community Education (CACE) provides lessons, answers questions and facilitates conversation exercises. No class Nov 26. NEW ESL Class Thursdays beginning October 16 – June 30, 2015 12 – 2pm. Improve your reading, writing, and speaking skills. No class Nov 27.
ESL Conversation Club Tuesdays 1‐2 pm. Drop in and practice your English conversation skills. No class Nov 11 or 25.
For more details, visit www.sccl.org/campbell or call (408) 866‐1991. MEMORANDUM City of Campbell Recreation & Com. Svcs.
To: Civic Improvement Commissioners Date: 11/5/14
From: Tina Wong-Erling Senior Services Supervisor Subject: Campbell Adult Center Division Report
The following is a summary of Adult Center activities for the period of September 1, 2014 through October 31, 2014:
The Adult Center celebrated the beginning of the autumn season with a Harvest Hoedown. One hundred older adults enjoyed a delicious barbecue lunch catered by Golden Harvest and a line dance demonstration by instructor Mandy Muscolo and her class participants. The event culminated in lively entertainment provided by the Peninsula Banjo Band, one of Bay Area’s premier banjo jazz groups.
On October 3rd the Adult Center participated as one of two host sites for the 2014 Power of Attorney Day sponsored by Senior Adults Legal Assistance. Pre-registered participants received pro-bono service to prepare a Power of Attorney which gives legal authority to another person to handle financial affairs if a person becomes unable to do so. Power of Attorney Day is co-sponsored by Fenwick & West and Yahoo.
The Adult Center sponsored a “Brain Health Seminar” designed for older adults and/or caregivers who are experiencing memory loss and concerned about progression towards Alzheimer’s disease. Dr. Stephen Cain, a chiropractor and author who has focused his studies and practice on brain health, discussed modifiable risk factors, nutrition, and cognitive exercises. Due to positive reception of this seminar, Dr. Cain will teach a 4-week workshop in January 2015.
In recognition of National Fall Awareness Day on September 23rd, the Adult Center formed a new partnership with San Jose State University, Department of Kinesiology to introduce the Matter of Balance Program. The Matter of Balance is an 8-week program that emphasizes practical strategies to reduce the fear of falling by increasing activity levels for older adults. Participants receive practical advice on how they can change their environment to reduce fall risk factors. The Matter of Balance is an evidence-based program that has proven to be effective in the prevention of falls.
Due to the success of iPad classes, a new iPad User Support Group has formed. The new informal group will meet monthly to practice iPad skills and help users become more comfortable in navigating the iPad.
December 2014 Commission Report Nancy Howe, County Librarian
Gilroy Library Expands to Six‐Day Service in January
Beginning on Monday, January 6, the Gilroy Library will expand open hours to six days per week, including Mondays. Finding ways to open libraries more hours is one of the key strategies for Santa Clara County Library District. Previously Gilroy was open Tuesday – Saturday. Built in 2012, the Gilroy Library replaced an earlier building constructed in 1975. The new library, constructed by the City of Gilroy, is four times larger than the previous structure and Green LEED certified.Staff and the public have worked to find the efficient combination of resources to keep operational costs down while offering exceptional services to an increasing number of library patrons.
Donate Food to the Second Harvest Food Bank SCCLD is partnering with Second Harvest Food Bank to collect nonperishable food items as part of its Holiday Food Drive. All library locations are drop‐off points for the community’s holiday food drive through January 5, 2015.
War Ink Project, A Unique Collaboration
Recently SCCLD participated in the War Ink Project, a new online exhibit honoring the nation’s 2.6 million Iraq and Afghanistan war veterans. The War Ink virtual exhibit is a partnership between the Contra Costa County Library, a collective of California's major library systems including SCCLD, and Jason Deitch, a former Army medic and military sociologist.
War Ink emerged out of a need to recognize veterans' service and sacrifices and to bridge the divide between the veterans and civilian communities. This is both exhibit and forum, using tattoos as a springboard for California veterans to share their stories. Stark, beautiful, disturbing, and often darkly humorous, these tattoos are visual expression of memories and emotions that can be difficult to discuss openly.
Upcoming dates to remember:
Joint Powers Authority will hold its first meeting of the New Year on Thursday, January 29, 2015 at 1:30 pm.
The 12th Annual Friends, Foundation, Endowment, and Commissioners Forum will be Saturday, February 7, 2015, 9‐12 followed by an optional lunch.
Campbell Library, December 2014. Jane Cronkhite, Community Librarian.
The Campbell Library’s 1920s & 30s décor for the holidays at the Ainsley House
Library Use
October 2014 October2013 % Change Adult Circulation 29684 34231 ‐13 Children Circulation 22132 23783 ‐7 Total Circulation 51816 58014 ‐11 Programs 49 50 ‐2 Program Attendance 1838 1831 0 New Library Cards 276 378 ‐27 Number of Visitors 24164 21684 +11
Community Outreach
The Campbell Library continued its annual tradition of decorating a room at the Ainsley House for the holidays. This year’s theme is the 1920s and 30s. The library decorated the study in blue, green, purple and gold, featuring handmade decorations by staff and library volunteers. The spirit of the 20s and 30s is heightened with jazz and a display of banned books of the era. The popular holiday teas and tours of the Ainsley House run December 3‐13.
News and Highlights
Many SCCLD staff members, including several Campbell Library staff members attended the annual California Library Association conference in November. Michele Huie and Lauren Poelvoorde shared their experience with digital early literacy resources, Marlene Iwamoto presented Silicon Valley Grows seed libraries, and Jane Cronkhite presented self‐service features at SCCLD.
Recently the Campbell Library added an art wall on the upper level near the periodicals. It has been popular so far, featuring photography exhibits by local group Foto Fanatics, SCCLD’s 100 Year timeline, and is scheduled in January for another photography exhibit. If you are or know a local artist or photographer who would like to exhibit their work, please contact Jane at (408) 866‐1991 x 3200.
December Events Children and Families
Family Story Time Tuesdays 7:15 pm Toddler Story Time Wednesdays 10:30 am Preschool Story Time Thursdays 10:30 am Baby Time Fridays 11:00 am
Gingerbread GalaWednesday, December 17that 3:30pm. Ages five and up are invited to hear a holiday story and decorate cookies. Sign up is required at the Children’s Desk.
Construct It! Building and Engineering for KidsMonday, December 22nd at 2 pm.
Puzzling Day at the Library, Tuesday, December 30th All day. Crosswords, scrambles, puzzles and more: drop in activities for kids of all ages!
Adults Lawyers in the Library Monday, December 1, 5‐7 pm. Free legal advice via the ProBono Project on a variety of subjects such as immigration, landlord/tenant, divorce, child custody, elder issues, and small claims court. Advanced registration required.
Zumba Exercise SaturdaysDecember 6, 20, 27, 10:30‐11:30 Get active by moving and grooving to the tropical beats. Sponsored by the Friends of the Campbell Library.
Family Game Day, Saturday December 6, 1‐5 pm. Enjoy a fun game or two with the whole family. A selection of tabletop games will be available for everyone to enjoy.
Sew Anything, Monday December 8, 7‐8:30 pm.
Covered California in Spanish, Tuesday, December 9, 7‐8:30 pm. Learn about the health insurance options in California. Presented in Spanish by Maria Quiroz, Covered California Presenter.
Romance Readers GroupWednesday, December 10, 6:30‐ 8 pm.
Covered California, Tuesday, December 16th 7‐8:30 pm. Learn about the health care options in California.
English as a Second Language Conversation Class with CACE Wednesdays, 10 am‐Noon (No class Dec 24 and 31) This class focuses on listening to and speaking English. The instructor from Campbell Adult and Community Education (CACE) provides lessons, answers questions and facilitates conversation exercises.
English Conversation ClubEvery Tuesday, 1‐2 pm. (No class Dec 23 and 30) Improve your reading and writing skills.
ESL Class Thursdays beginning October 16 – June 30, 2015 12 – 2pm. (No class Dec 25) Improve your reading, writing, and speaking skills.
For more details, visit www.sccl.org/campbell or call (408) 866‐1991. Civic Improvement Commission Report Campbell Historical Museum & Ainsley House December, 2014
COLLECTION & CONSERVATION
Ainsley House Basement CIP Ainsley House Basement collection storage room is done. It looks great. Still a minor leak that has and always will be there—nature of how the House was built, the downspouts from the gutters are built into the House and during rain, they leak into the basement on the south wall. Shelving will be installed as soon as maintenance has a free moment and Anna can begin to rehouse all of our collection items and move some items from the Firehouse collection area to the basement. Once that has happened then we are getting better shelving and collection/ conservation work space in the Firehouse collection area to help alleviate overcrowding and to properly inventory and then conserve our sensitive items, such as textiles, archives, etc.
Slide Scanner for digitalization We just purchased an inexpensive slide and negative scanner to help convert some of our images to digital. We have an extensive photography collection but so many items are on slides and negatives we can’t access them or make them available for researchers or the public.
FACILITIES:
Firehouse museum is now open! We hired two part time temporary staff to keep the Firehouse museum open during our public hours: Thur-Sun from 12-4pm. The both are graduate students looking for careers in Museums and have been helpful in not only keeping us open to the public but assisting with Collection projects and exhibit planning. Look for us in 2015 at the Farmer’s Market as we are planning on having them host the City table when it is available to have people play Campbell Jeopardy and win tickets to the museums.
PROGRAMS
Ainsley House Holiday Tours and Open Houses: The Ainsley House is decorated for the Holidays. This year marks our 20th year being open for the Holiday tours, and is one of the best years for decorations. Tours run Wed-Sun until Dec 18. We have two evening events, our Holiday Open Houses: Dec 14 & Dec 18 from 5:30-8pm. We will have wine and light appetizers in the Carriage House, live music in the Ainsley House living room and the Holiday Boutique will be open. Tickets are $15 and can be purchased day of the events.
Photos with Santa: We had our annual Photos with Santa event on November 29 at the Ainsley House. This year was our biggest year yet. The program was supposed to go from 10-1pm but Santa stayed past 2:30 to accommodate the families waiting in line. Success for us meant a long wait for the families to see Santa so next year we will implement a reservation system.
School Programs Schools programs are in full swing. The Hands on History program is almost completely full with only 16 stops left for the rest of year and most of our booked dates are double classes or 48 students. The History Detectives is our spill over program and that is having doing well with booking-over 20 schools have booked. It is a harder program to staff and due to the other programs and exhibits we have at the House, we have many days where we cannot offer the program.
2015 Exhibit The 2014 Ainsley House exhibit: Coming of Age: Campbell High School Throughout the Decades will be on display in the Carriage House and the Ainsley House from March 5 - June 30, 2015. Staff is currently seeking memorabilia from anyone who attended Campbell High School. We are looking for items such as: report cards, clothing, sports uniforms, letters, dance cards, notes, etc…. We have a number of yearbooks but are looking for other representations from what it was like to be a teenager in the years the High School was open: 1938-1980. We will have an opening reception on Saturday, March 14 from 2-4pm. We have some activities to be determined but it will be in conjunction with the DCBA’s second Saturday events.
2015 Lecture Series:
Beginning in February, we will be hosting a lecture series at the Ainsley House called History Happy Hour. Most of the lectures will take place the last Friday of the month. The lectures will be from 5:30-7:30, 21 and over because we will serve wine and light refreshments. They will be free for museum members and $10 for the public with very limited availability and we will require reservations. ♦ Feb 27: Bryan Zmijewski: Founder of Zurb, Design Company located in Campbell, will be speaking about how design influences our daily lives. ♦ March 27: Joe Yasutake: Vice president of Board for the Japanese American Museum in San Jose will be speaking about his experience as a Japanese Internee during WWII. ♦ April 24: Eugene Cordero: A SJSU professor and climatologist will be speaking about climate change in honor of Earth Day in April. ♦ May 8 (note for scheduling this is not on the last Friday) Ray Cosyn: a historian who will be speaking about the interurban railroad that ran through the Valley and in Campbell. ♦ June 26: April Halberstadt: a local historian and currently serves on the County Heritage Commission will be speaking about the abolitionist John Brown’s widow and family members who settled in Saratoga and the Valley after John Brown was killed. ♦ July 24: Robert Pelligrini: SJSU professor speaking about identity and how academic success for teens can lead to success later in life. ♦ Other speakers TBD