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Western Washington University Board of Trustees Agenda June 8, 9, 2017 THURSDAY, June 8, 2017 Location: OM 340 Time: 3:00 p.m. 1. CALL TO ORDER 3:00 – 3:05 2. STUDENT SUCCESS: GOING FROM GOOD TO GREAT 3:05 – 4:30 Presentation: Brent Carbajal, Provost & Vice President for Academic Affairs Eileen Coughlin, Sr. Vice President, VP for Enrollment and Student Services 3. EXECUTIVE SESSION MAY BE HELD TO DISCUSS PERSONNEL, REAL ESTATE AND LEGAL ISSUES AS AUTHORIZED IN RCW 42.30.110. 4:30 – 5:00 FRIDAY, June 9, 2017 Location: OM 340 Time: 9:00 a.m. Breakfast with the 2017 Presidential Scholars in the Solarium 8:00 – 8:50 Break 10 min (8:50 – 9:00) 1. CALL TO ORDER, APPROVAL OF MINUTES 9:00 – 9:05 a. Board of Trustees Meeting, April 20 & 21, 2017 2. RECOGNITIONS AND INTRODUCTIONS 9:05 – 9:35 • Fellowship Award Winners • Resolution No. 2017-02 Recognizing the Service of Vice President Eileen Coughlin • Resolution No. 2017-03 Recognizing the Service of Vice President Steve Swan • Resolution No. 2017-04 Recognizing the Service of Dean Francisco Rios • Resolution No. 2017-05 Recognizing the Service of Dean and Vice Provost Kathleen Kitto • Resolution No. 2017-07 Recognizing the Western Washington University Women’s Rowing Team • Resolution No. 2017-08 Recognizing Bethany Drake, NCAA Division II Javelin National Champion Active Minds Changing Lives page 1 3. PUBLIC COMMENT PERIOD 9:35 – 9:45 4. BOARD CHAIR REPORT 9:45 – 9:55 • Resolution No. 2017-06 Recognizing the Service of Board Member Abigail Ramos 5. UNIVERSITY PRESIDENT 9:55 – 10:10 6. ASSOCIATED STUDENTS 10:10 – 10:15 7. FACULTY SENATE 10:15 – 10:20 BREAK 10 min (10:20 – 10:30) 8. OLYMPIA UPDATE 10:30 – 10:35 Presentation: Becca Kenna-Schenk 10:35 – 10:40 Discussion 9. ASSOCIATED STUDENTS GOVERNANCE STRUCTURE UPDATE 10:40 – 10:45 Presentation: Bryce Hammer, AS VP for Government Affairs 10:45 – 10:50 Discussion ACTION ITEMS 10. CONSENT ITEMS 10:50 – 10:55 a. Approval of Spring Quarter Degrees b. Consultant Contract for Design Services for Buchanan Towers Renovation, PW722 c. Intergovernmental Cooperative Purchasing Agreement with Community Transit 11. 2017 – 2018 OPERATING BUDGET MATTERS 10:55 – 11:30 a. Operating Budget Framework (5 minutes) Presentation: Richard Van Den Hul, Vice President for Business and Financial Affairs Active Minds Changing Lives page 2 b. 2017 - 2018 Preliminary Annual Operating Budget (10 minutes) Presentation: Richard Van Den Hul, Vice President for Business and Financial Affairs Linda Teater, Director, Budget Office Discussion c. 2017 - 2018 Student Fees (20 minutes) Presentation: Eileen Coughlin, Sr. Vice President, VP for Enrollment and Student Services Discussion 12. 2017 – 2019 PRELIMINARY CAPITAL BUDGET 11:30 – 11:35 Presentation: Richard Van Den Hul, Vice President for Business and Financial Affairs Rick Benner, University Architect/Director, Facilities Development and Capital Budget 11:35 – 11:40 Discussion 13. ELECTION OF BOARD VICE CHAIR 11:40 – 11:45 Presentation: Sue Sharpe, Chair, Board of Trustees 11:45 – 11:55 Discussion DISCUSSION ITEMS 14. CAPITAL PLANNING OVERVIEW 11:55 – 12:05 Presentation: Rich Van Den Hul, Vice President for Business & Financial Affairs Rick Benner, University Architect/Director, Facilities Development and Capital Budget Linda Beckman, Director, Budget and Administration for Enrollment and Student Services Francis Halle, Director, Space Administration/Management 12:05 – 12:20 Discussion 15. GOVERNANCE COMMITTEE REPORT 12:20 – 12:25 Presentation: Chase Franklin, Chair, Board Governance Committee 16. AUDIT COMMITTEE REPORT 12:25 – 12:30 Presentation: Earl Overstreet, Chair, Board Audit Committee 17. INFORMATION ITEMS 12:30 – 12:35 a. Academic Reports b. Admissions and Enrollment Summary c. University Advancement Report d. Capital Program Report e. University Relations and Community Development Report Active Minds Changing Lives page 3 18. DATE FOR NEXT REGULAR MEETING: August 17, 18, 2017 19. ADJOURNMENT Active Minds Changing Lives page 4 1. CALL TO ORDER WESTERN WASHINGTON UNIVERSITY ITEM SUBMITTED TO THE BOARD OF TRUSTEES TO: Members of the Board of Trustees FROM: President Sabah Randhawa DATE: June 8, 2017 SUBJECT: Approval of the Minutes PURPOSE: Action Items Purpose of Submittal: Approval of the Board of Trustees Meeting Minutes. Proposed Motion: MOVED, that the Board of Trustees of Western Washington University, upon the recommendation of the president, approve the following minutes: Approval of the Minutes of the Board of Trustees Meeting, April 20 & 21, 2017 Supporting Information: Minutes of April 20, 2017 Minutes of April 21, 2017 DRAFT Minutes April 20, 2017 Western Washington University Board of Trustees Meeting Minutes Thursday, April 20, 2017 1. CALL TO ORDER Board Vice Chair Chase Franklin called the regular meeting of the Board of Trustees of Western Washington University to order at 3:02 p.m., at Olympic College, Room 221, in Poulsbo, WA. Board of Trustees Sue Sharpe, Chair - Absent Chase Franklin, Vice-Chair John Meyer, Secretary Karen Lee Betti Fujikado Mo West Earl Overstreet Abigaíl Ramos Western Washington University Sabah Randhawa, President Brent Carbajal, Provost and Vice President for Academic Affairs Eileen Coughlin, Senior VP, Vice President for Enrollment and Student Services Richard Van Den Hul, Vice President for Business and Financial Affairs Stephanie Bowers, Vice President for University Advancement Earl Gibbons, Vice Provost for Extended Education Stephanie Cheng, Associated Students President Kerena Higgins, Assistant Attorney General Paul Cocke, Director of University Communications Barbara Sandoval, Assistant to the President and Secretary to the Board of Trustees Rayne Rambo, Assistant Secretary to the Board of Trustees 2. APPROVAL OF MINUTES There were no changes to the draft minutes as distributed. MOTION 04-01-2017: Trustee Ramos moved that the Board of Trustees of Western Washington University, upon the recommendation of the President, approve the following Minutes: • Board of Trustees Meeting February 10, 2017 The motion passed. 3. UNIVERSITY PRESIDENT President Randhawa highlighted faculty achievements to the board including; faculty marine scientist, Susan Strom, from the Shannon Point Marine Center. Strom was part of a group of scientist that was awarded six million dollars from the National Science Foundation. The work of page 1 DRAFT Minutes April 20, 2017 the group focused on establishing long term ecological research site, one of which will be in the northern Gulf of Alaska. The group also studied the impact of climate change and human change on ecological systems. President Randhawa noted that Joseph Trimble, Professor of Psychology, was recently awarded by the American Psychological Foundation with the 2017 Gold Medal Award of Life Time Achievement in Psychology. His work has been focused promoting psychological and social culture research with indigenous population especially American Indians and Alaska native. President Randhawa mentioned that Western hosted the 2017 Energy Symposium that was led by the Institute for Energy Studies. The focus of the symposium was envisioning a new future for transportation energy. Partners of the event were Governor Jay Inslee, Boeing, Alaska Airlines, City of Seattle, and David Roberts of Vox Media as the keynote speaker. The Northwest Commission on Colleges and Universities Accreditation Commission seven year comprehensive site visit occurred at the end of March. President Randhawa stated that the draft report from the visiting team is expected soon, and noted it was a successful visit. The chair of the visiting team recognized in the participation of the Board of Trustees. There were a few recommendations from the visiting team. President Randhawa said he will appear before the commission in late June with Western representation for the final decision. Trustee Meyer added that the process was efficient and they were prepared in gathering information. President Randhawa provided updates regarding students: work continues with undocumented students given the uncertainty that still exists. The Bluegroup suggested that Western provide training for many of the individuals that work with undocumented students. A lending library has been created in response to the cost incurred by students who are working with these issues. He noted that concerns have been raised regarding Resident Advisors. These issues were brought forward by the Associated Students and a team was established to create an open forum for students to express concerns. President Randhawa believes that many of the issues are able to be resolved by the start of Fall 2017. 4. ASSOCIATED STUDENTS Associated Students (AS) President Stephanie Cheng reported to the board that the Residence Advisor (RA) issue was a main focus for the AS Board. The open public forum was very helpful in opening the lines of communication. Cheng reported that the AS Board wrote a letter of support in the form of a resolution and the Washington Student Association also wrote a letter supporting the RAs. Cheng said that the Associated Students elections are currently underway and a proposed restructure and new constitution is on the ballot for a vote. AS Vice President for Government Affairs will be presenting updated information at the June 2017 Board of Trustees meeting. 5. WESTERN’S EXTENDED EDUCATION: TODAY AND TOMORROW Provost Carbajal introduced the discussion regarding defining the role of Extended Education at Western in Bellingham and on the peninsula. Provost Carbajal introduced the
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