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(Public Pack)Agenda Document for Cabinet, 21/11/2018 19:30

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(Public Pack)Agenda Document for Cabinet, 21/11/2018 19:30 Public Document Pack Crawley Borough Council Cabinet Agenda for the Cabinet which will be held in Committee Room A & B - Town Hall, on Wednesday, 21 November 2018 at 7.30 pm Nightline Telephone No. 07881 500 227 Head of Legal and Democratic Services Membership: Councillors P K Lamb (Chair) Leader of the Council M G Jones Cabinet Member for Housing C J Mullins Cabinet Member for Wellbeing A C Skudder Cabinet Member for Resources B A Smith Cabinet Member for Public Protection and Community Engagement P C Smith Cabinet Member for Planning and Economic Development and Deputy Leader G Thomas Cabinet Member for Environmental Services and Sustainability Please contact Democratic Services if you have any queries regarding this agenda. [email protected] Published 9 November 2018 Emergency procedure for meetings will be circulated to Councillors and visitors attending this meeting. Please familiari se yourself with these procedures and the location of fire exits. Switchboard: 01293 438000 Town Hall Main fax: 01293 511803 Town Hall The Boulevard Minicom: 01293 405202 DX: The Boulevard Crawley 57139 Crawley 1 Crawley West Sussex www.crawley.gov.uk West Sussex RH10 1UZ RH10 1UZ Page 1 The order of business may change at the Chair’s discretion Part A Business (Open to the Public) Pages 1. Apologies for Absence 2. Disclosures of Interest In accordance with the Council's Code of Conduct, Councillors of the Council are reminded that it is a requirement to declare interests where appropriate. 3. Minutes 5 - 10 To approve as a correct record the minutes of the Cabinet held on 31 October 2018. 4. Public Question Time To answer any questions asked by the public which are relevant to the functions of the Cabinet. Public Question Time will be concluded by the Chair when all questions have been answered or on the expiry of a period of 15 minutes, whichever is the earlier. 5. Further Notice of Intention to Conduct Business in Private and Notifications of any Representations The Monitoring Officer will report on any responses to representations received in relation to why item 15: Civil Engineering & Hard Landscaping Minor Works Framework Contract should not be held in Part B Business – (Closed to the Public). 6. Matters referred to the Cabinet and Report from the Chair of the Overview and Scrutiny Commission To consider any matters referred to the Cabinet (whether by a scrutiny committee or by the Council) and those for reconsideration in accordance with the provisions contained in the Scrutiny Procedure Rules, the Budget Procedure Rules and the Policy Framework Procedure Rules set out in Part 4 of the Council’s Constitution. 7. Treasury Management Mid-Year Review 2018/2019 11 - 22 The Leader’s Portfolio To consider report FIN/457 of the Head of Corporate Finance, which was referred to the meeting of the Overview and Scrutiny Commission held on 19 November 2018. Page 2 Pages 8. Abandoned Shopping Trolleys 23 - 32 Environmental Services and Sustainability Portfolio To consider report HCS/10 of the Head of Community Services, which was referred to the meeting of the Overview and Scrutiny Commission held on 19 November 2018. 9. Station Gateway Programme Update 33 - 40 Planning and Economic Development Portfolio To consider report PES/307 of the Head of Economy and Planning which was referred to the meeting of the Overview and Scrutiny Commission held on 19 November 2018. 10. Public Space Protection Order 41 - 58 Public Protection and Community Engagement Portfolio To consider report CH/181 of the Head of Crawley Homes, which was referred to the meeting of the Overview and Scrutiny Commission held on 19 November 2018. 11. 2018/2019 Budget Monitoring - Quarter 2 59 - 78 The Leader’s Portfolio To consider report FIN/456 of the Head of Corporate Finance. 12. Local List of Planning Requirements Review 79 - 130 Planning and Economic Development Portfolio To consider report PES/306 of the Head of Economy and Planning. 13. Supplemental Agenda Any urgent item(s) complying with Section 100(B) of the Local Government Act 1972. 14. Exempt Information – Exclusion of the Public (Subject to Agenda Item 5) The Committee is asked to consider passing the following resolution:- That under Section 100A (4) of the Local Government Act 1972 the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Act by virtue of the paragraphs specified against the item. Page 3 Pages Part B Business (Closed to the Public) 15. Civil Engineering and Hard Landscaping Minor Works 131 - 134 Framework Contract Environmental Services and Sustainability Portfolio (Exempt Paragraph 3) To consider report HPS/16 of the Head of Major Projects & Commercial Services. This information is available in different formats and languages. If you or someone you know would like help with understanding this document please contact the Democratic Services Team on 01293 438549 or email: [email protected] Page 4 Agenda Item 3 Cabinet (22) 31 October 2018 Crawley Borough Council Minutes of Cabinet Wednesday, 31 October 2018 at 7.30 pm Councillors Present: P K Lamb (Chair) Leader of the Council M G Jones Cabinet Member for Housing C J Mullins Cabinet Member for Wellbeing A C Skudder Cabinet Member for Resources B A Smith Cabinet Member for Public Protection and Community Engagement P C Smith Cabinet Member for Planning and Economic Development and Deputy Leader G Thomas Cabinet Member for Environmental Services and Sustainability Also in Attendance: Councillor D Crow, I T Irvine, A Belben and T G Belben Officers Present: Natalie Brahma-Pearl Chief Executive Ann-Maria Brown Head of Legal, Democracy and HR Ian Duke Deputy Chief Executive Karen Hayes Head of Corporate Finance Chris Pedlow Democratic Services Manager Nigel Sheehan Head of Projects and Commercial Services 1. Disclosures of Interest The following disclosures of interests were made: Councillor Item and Minute Type and Nature of Disclosure Councillor Adopting the Unite Construction Personal Interest – P Lamb Charter A Member of the Unite Union (Minute 7) Councillor Adopting the Unite Construction Personal Interest – A Skudder Charter A Member of the Unite Union (Minute 7) Page 5 3 Agenda Item 3 Cabinet (23) 31 October 2018 Councillor Adopting the Unite Construction Personal Interest – P Smith Charter A Member of the Unite Union (Minute 7) 2. Minutes The minutes of the meeting of the Cabinet held on 5 September 2018 were approved as a correct record and signed by the Leader. 3. Public Question Time There were no questions from the public. 4. Further Notice of Intention to Conduct Business in Private and Notifications of any Representations The Head of Legal, Democracy and HR reported that no representations had been received in respect of agenda item 11: District Heat Network 5. Matters referred to the Cabinet and Report from the Chair of the Overview and Scrutiny Commission The comments from the Overview and Scrutiny Commission had been circulated to all Cabinet Members. Details of those comments are provided under the minute to which the comments refer. 6. Budget Strategy 2019/20 - 2023/24 The Leader presented report FIN/417 of the Head of Corporate Finance which set out the projected financial position for 2019/20 – 2023/24 for the General Fund and the underlying assumptions. The report also sets the policy framework for the budget process, recognising that there are a range of options for capital investment, income generation, savings and Council Tax levels; none of which can be considered in isolation. The overall objective is to work towards a balanced General Fund budget over a three year period. Currently there was a projected deficit of £225,000 for the current year along with a proposal for an increase to the Crawley’s proportion of the Council Tax. It was also emphasised that all capital expenditure was focused on maintaining Council assets, environmental obligations or fund new sources of revenue (spend to save or spend to earn), ultimately refunding the expenditure over time. Councillor T. Belben presented the Overview and Scrutiny Commission’s comments on the report to the Cabinet following consideration of the matter at its meeting on 29 October 2018. The Commission requested that the Cabinet in considering items for the values that were driving the Capital programme, should not preclude the initial consideration of capital projects that could deliver social value, along with the principles of the upkeep of Council assets environmental obligations and schemes that would be considered spend to save or spend to earn. In response to the Commission’s comment, the Leader was happy to endorse that additional consideration for the Capital Programme. Page 6 3 Agenda Item 3 Cabinet (24) 31 October 2018 Councillor Mullins also spoke on the item. RESOLVED That Full Council be recommended to: 1) approve of the Budget Strategy 2019/20 to 2023/24 2) notes, for the purpose of projections, the current budget deficit of £225,000 for 2019/20, on the basis of a Council tax increase of £4.95 on a Band D in 2019/20. 3) work towards balancing this over a three year period, including putting back into reserves when the Budget is in surplus. 4) to transfer £1m from the Business rates equalisation reserve to the General Fund reserve; and in addition any in year and future surplus are to be transferred to the General Fund reserve in order to fund the short term additional costs due to the investment in the New Town Hall build as outlined in section 7.6 of report FIN/417 5) instruct Corporate Management Team to take action to address the long term budget gap and to identify policy options for consideration by Cabinet Members and the Budget Advisory Group, which will include areas where additional resources need to be redirected.
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