Request for Proposal for SELECTION OF OPERATORS FOR CITY BUS SERVICE IN 18 CITIES IN BIHAR (Reference Notification Number: BUTSL/VI-39/15/06 dated- 21.07.2015) Bihar Urban Transport Services Limited #303, 3rd Floor, Maurya Tower, Maurya Lok Complex, Budh Marg, Patna -800 001 Phone – +91 612 2210100-103 Fax No - +91 612 2210103 E-mail: [email protected] RFP for Selection of Operators for City Bus Service in 18 Cities in Bihar 1. BACKGROUND To improve the city bus operations in Bihar, buses have been procured under JnNURM scheme. For the new buses sanctioned to Government of Bihar for operations within different cities in Bihar, there is a need to engage private operators who will operate and maintain these buses. These operators will run the buses on pre-defined routes in these cities. Bihar Urban Transport Services Limited (BUTSL) will be working towards making fast and safe intra-city transport in cities of Bihar. BUTSL proposes to engage private operators to operate buses on several routes in the cities of Bihar as detailed in the table below for a period of 7 years (the “Project”). No. City Bus Type No of Buses 1. Arrah Midi, diesel, non AC buses 53 2. Aurangabad-Arwal Std. Non AC, Diesel midi buses 40 3. Bairgania-Sheohar Midi, Non AC, Diesel buses 43 Mini, diesel, non AC buses 14 4. Begusarai Std. Non AC, Diesel midi buses 36 5. Bhabhua-Sasaram Std. Non AC, Diesel midi buses 30 900 mm, Diesel, midi, non AC 49 6. Bhagalpur 650 mm, Diesel, mini, non AC 6 7. Bihar Sharif Non AC, diesel, midi bus 60 8. Bodh Gaya Non AC, diesel, midi bus 40 900 mm, Diesel, midi, non AC 47 9. Darbhanga 650 mm, Diesel, mini, non AC 6 Mini, diesel, non AC buses 19 10. Gaya Std. Non AC, Diesel midi buses 21 11. Jehanabad-Nawada Std. Non AC, Diesel midi buses 40 900 mm, Diesel, midi, non AC 32 12. Katihar 650 mm, Diesel, mini, non AC 6 13. Madhepura-Saharsa Non AC, diesel, midi bus 50 14. Munger Std. Non AC, Diesel midi buses 30 15. Muzaffarpur Std. Non AC, Diesel midi buses 50 Low Floor Non AC diesel buses 22 16. Patna Premium low floor, diesel, AC buses 38 900 mm, Diesel, midi, non AC 55 17. Purnea 650 mm, Diesel, mini, non AC 6 18. Siwan Std. Non AC, Diesel midi buses 45 The route for each cities and number of buses for each of the routes is given in the Annexure V. 2. OBJECTIVE BUTSL will provide the buses to the selected operators. The operators would have to invest for the operation and maintenance of the buses. BUTSL will specify the maximum fare to be collected from commuters. The revenue from tickets, as well as revenue from advertisement will belong to the Bihar Urban Transport Services Limited Page 1 RFP for Selection of Operators for City Bus Service in 18 Cities in Bihar operators. BUTSL has identified a number of routes along with number of buses in each city for bus operations. 25% of the buses on the route could be utilized for inter-city operations after applicable approvals. Routes in a city can be allotted to multiple operators; however one route will be allotted to only one operator. Bids will be invited on the basis of per bus premium to be paid to BUTSL for each of the routes. 3. SCOPE OF WORK The scope of work would broadly include running of efficient and effective bus services in accordance with the provisions of this RFP. Annual / regular maintenance of buses would be responsibility of the Operator. BUTSL will not provide any support in terms of infrastructure e.g. depots, parking space, workshop, etc. or any financial support e.g. registration, insurance, repairs, maintenance, etc. for operations beyond the supply of buses. All the required infrastructure and financial investments will have to be done by the Operator. The route details are provided in Annexure V. 4. FARE & REVENUE Fare for the bus services will be notified by BUTSL or any other appropriate government agency. Each Operator, during the concession period would be authorized to collect revenue towards commuter charge, and advertisements on buses / tickets. Advertisements measuring 12 sq. ft. on the rear windscreen of the buses can be displayed with prior approval of BUTSL. Internal advertisements in digital form (LED screen based) would also be allowed. If required, BUTSL may ask the Operator to run some public utility messages through the digital advertisement platform without any cost to BUTSL. The Operator would also be given flexibility towards innovative operational methodology, innovative technology and generating alternate revenue streams. 5. SCOPE OF BUTSL BUTSL would provide the buses procured through JNNURM assistance to the Operators. However, all the other investments for operations and maintenance will have to be made by the Operators. The assessment of actual costs for operations and maintenance will have to be made by the Applicants. BUTSL or any of its representatives does not take any responsibility for any financial losses to the applicants or selected players in any case. 6. BIDDING PARAMETER Routes in a city can be allotted to multiple operators; however one route will be allotted to only one operator. Applicants will have to submit financial bid in the format provided in Appendix V in the form of per bus annual premium payable to BUTSL for the route being bid for. The premium will be subject to an annual escalation of 5%. 7. PERFORMANCE SECURITY AND SECURITY DEPOSIT Bihar Urban Transport Services Limited Page 2 RFP for Selection of Operators for City Bus Service in 18 Cities in Bihar The Operator would be required to deposit a Performance Security amounting to 50% of the quoted Premium for the first year and 50% of the Premium for the year for the subsequent years. The Operator would be required to deposit a Security Deposit amounting to 25% of the purchase cost of the buses per bus prior to handing over of the buses to the Operator. Urban Local Bodies applying for the project will not be required to deposit the Security Deposit. The purchase cost of the buses will be specified as per the actuals at the time of signing of the agreement. 8. ELIGIBILITY CRITERIA Applicants meeting any of the below criteria can participate in the tender process: Firms with experience of operating buses / heavy commercial vehicles equal to or greater than 50% of the buses on the route being bid for Partnership firm of five or more persons with license of Heavy Motor Vehicles Cooperative Societies mandated through their bye-laws to undertake transport and related activities Urban Local Bodies Applicants will have to submit documentary evidence of meeting the above criteria along with the Technical Proposal Submission form provided in Appendix I. Applicant will also have to submit an affidavit certifying that the Applicant has not been convicted by any Court in India, and there are no ongoing criminal proceedings against the Applicant or any of its Associates as per the format given in Annexure IV. The Applicant will also have to submit a character certificate from the SP or DM of the district where the Applicant is registered or is ordinarily resident. 9. SCHEDULE OF BIDDING PROCESS No Event Description Date 1 Pre-bid Meeting 30.07.2015, 3:00 PM 2 Bid Due Date 11.08.2015 up to 03:00 PM 3 Opening of Bids 11.08.2015, 03:30 PM 10. DOCUMENT FEE AND BID SECURITY Applicants are required to submit, along with the Bid, a non-refundable Document Fee of Rs. 10,000/- (Rupees Ten Thousand only) in the form of a Demand Draft payable at Patna in favour of Director, Bihar Urban Transport Services Limited. Applicants are required to submit, along with the Bid, a bid security of Rs. 1,00,000 (Rupees One Lakh only), refundable after signing of Agreement. The Applicants will have an option to provide Bid Security in form of a demand draft or a bank guarantee in favour of Director, Bihar Urban Transport Services Bihar Urban Transport Services Limited Page 3 RFP for Selection of Operators for City Bus Service in 18 Cities in Bihar Limited, valid for a period not be less than 180 (one hundred and eighty) days from the Bid Due Date, and may be extended as may be mutually agreed between BUTSL and the Applicant from time to time. The Bid shall be summarily rejected if it is not accompanied by the Document Fee and/or Bid Security. 11. COST OF BIDDING The Applicants shall be responsible for all of the costs associated with the preparation of their Bids and their participation in the Bidding Process. BUTSL will not be responsible or in any way liable for such costs, regardless of the conduct or outcome of the Bidding Process. 12. SUBMISSION OF BIDS A. Document Fee and Bid Security shall be placed in a separate envelop. B. The documents accompanying the Bid shall be placed in a separate envelope and marked as “Technical Bid”. The documents shall include: a) Letter accompanying the bid in format at Annexure I; b) Details of the Applicant in the format at Annexure II; c) Statement of Legal Capacity in the format at Annexure III; d) Affidavit for Non-Criminality in the format at Annexure IV; e) Documents to prove that the applicant has the minimum qualification as desired in this RFP. C. The Applicant shall submit separate financial bid for each of the routes in the format specified in Annexure VI, and seal it in an envelope and mark the envelope as “Financial Bid for Selection of Operators for Urban Bus Services in Cities of Bihar for Route No _____ for the ___________________ <CITY>”.