COUNCIL AGENDA Thursday, August 13, 2020 at 2:00 p.m. By video conference – The meeting will be live streamed on YouTube at the following link: https://www.youtube.com/channel/UCCx9vXkywflJr0LUVkKnYWQ

1. ROLL CALL

Verbal roll call by the Clerk.

2. APPROVAL OF THE AGENDA

THAT the Agenda and any Addendum distributed for the August 13, 2020 meeting of Council, be approved.

3. DECLARATION OF INTEREST BY MEMBERS

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

4. APPROVAL OF MINUTES OF THE PREVIOUS MEETING

THAT the minutes of the regular meeting of Council of July 9, 2020, be adopted.

5. PROCLAMATIONS, DELEGATIONS AND PRESENTATIONS

5.1. Proclamation: International Overdose Awareness Day – August 31, 2020

5.2. Presentation: Ministry of the Solicitor General

A presentation from Field Officer Teresa Alonzi from Emergency Management Ontario, Ministry of the Solicitor General, regarding the response role of Emergency Management Ontario.

COUNCIL AGENDA – August 13, 2020 – Page 1 5.3. Presentation: Headwaters Communities In Action

A presentation from Jennifer Payne, Executive Director, Headwaters Communities in Action (HCIA), to provide a mid-year status report on HCIA activities.

6. PUBLIC QUESTION PERIOD

Questions can be submitted to [email protected] or 519-941-2816 x2500 prior to 1:00 p.m. on August 13, 2020.

7. PRESENTATION AND CONSIDERATIONS OF REPORTS

General Government Services – Chair Creelman

7.1. Clerk/Director of Corporate Services’ Report – Councillor Code of Conduct Review/Accountability Policies

A report from the Clerk/Director of Corporate Services, dated August 13, 2020, to obtain direction on a review of Councillor Code of Conduct and also the other accountability-related policies.

THAT the report from the Clerk/Director of Corporate Services, dated August 13, 2020, regarding Councillor Code of Conduct/Accountability Policies, be received;

AND THAT a sub-committee be struck to conduct a review of the Councillor Code of Conduct/Accountability Policies;

AND THAT Councillors , be appointed to the Code of Conduct/Accountability Policies Review Sub- Committee;

AND THAT the sub-committee report back to Council with draft policies for review;

AND THAT By-Law 2015-24 be amended to allow for all Council and Committee meetings to be held electronically.

COUNCIL AGENDA – August 13, 2020 – Page 2 7.2. Acting Treasurer’s Report – Mid Year Financial Update

A report from the Acting Treasurer, dated August 13, 2020, to provide a mid year financial update on the operations of the County of Dufferin up to and including June 30, 2020.

THAT the report of the Acting Treasurer, dated August 13, 2020, regarding Mid Year Financial Update, be received.

Community Services/Dufferin Oaks/Museum – Chair Ryan

7.3. Director of Community Services’ Report – Quarterly Community Services Activity Report – First Quarter 2020

A report from the Director of Community Services, dated August 13, 2020, provide Council with the quarterly infographics that summarize work being undertaken by the Community Services Housing, Ontario Works and Children’s Services Divisions.

THAT the report of the Director, Community Services, titled Quarterly Community Services Activity Report – First Quarter 2020, dated August 13, 2020, be received.

7.4. Director of Community Services’ Report – iCAN Service Review Update

A report from the Director of Community Services, dated August 13, 2020, update as to the service delivery for the iCAN program (Inclusion for Children with Additional Needs) due to the current child care situation as a result of COVID-19.

THAT the report of the Director, Community Services, titled iCAN Service Review Update, dated August 13, 2020, be received.

7.5. Director of Community Services’ Report – EarlyON Service Delivery Review Update

A report from the Director of Community Services, dated August 13, 2020, update as to the current service delivery model of the EarlyON Centres within Dufferin County. EarlyON Centres have been closed since March 16, 2020 as a result of the Provincial Emergency Orders due to the COVID-19 Pandemic.

COUNCIL AGENDA – August 13, 2020 – Page 3 THAT the report of the Director, Community Services, titled EarlyON Service Delivery Review Update, dated August 13, 2020, be received.

Council Reports

7.6. Chief Administrative Officer’s Report – Diversity and Inclusion Training

A report from the Chief Administrative Officer, dated August 13, 2020, to provide an update on plans for diversity and inclusion training for members of Council and staff.

THAT the report of the Chief Administrative Officer, dated August 13, 2020, regarding the Diversity and Inclusion Training, be received.

7.7. Chief Administrative Officer’s Report – Additional SWIFT Project

A report from the Chief Administrative Officer, dated August 13, 2020, to recommend approval of an agreement with SWIFT for an additional broadband project.

THAT the report of the Chief Administrative Officer, dated August 13, 2020, regarding Additional Broadband Project, be received;

AND THAT Council approve Option 1 to proceed with the fifth project under the SWIFT+ program valued at $4,112,299 with a contribution from Dufferin County of $1,305,673;

AND THAT the County contribution be funded from the reserve for Broadband;

AND THAT, the County of Dufferin enter into an agreement with SWIFT based on the form of agreement attached.

7.8. Chief Administrative Officer’s Report – Service Review Report #9 – Update

A report from the Chief Administrative Officer, dated August 13, 2020, to provide a regular update on the Service Delivery Review (SDR) Project.

COUNCIL AGENDA – August 13, 2020 – Page 4 THAT the report of the Chief Administrative Officer, dated August 13, 2020, regarding Service Review Report #9, be received;

AND THAT the Service Delivery Review project continue within the original scope, incorporating lessons learned through COVID 19, to ensure it is completed within the approved budget and provincial deadline of December 4, 2020.

8. CORRESPONDENCE

8.1. Marsville Lions Club

Correspondence from Marsville Lions Club, dated June 3, 2020, to request approval to host an Annual Toll Road at the corner of Dufferin Road 3 and 13th Line of East Garafraxa on Monday, September 7, 2020.

THAT the Marsville Lions Club’s request to host a toll road on September 7, 2020 at the corner of Dufferin Road 3 and 13th Line of East Garafraxa, be denied, due to safety concerns surrounding the ongoing COVID-19 pandemic.

8.2. Ministry of Government & Consumer Affairs

Correspondence from the Ministry of Government and Consumer Affairs, dated July 6, 2020, regarding Land Registry Offices moving to a digital on- line service effective October 13, 2020.

THAT the correspondence from the Ministry of Government and Consumer Affairs, dated July 6, 2020, regarding Land Registry Offices moving to a digital on-line service effective October 13, 2020, be received.

8.3. Ministry of Transportation

Correspondence from the Ministry of Transportation, dated July 10, 2020, to announce that as of July 1, 2020 the province has expanded the types of off- road vehicles permitted on-road to include two new additional types.

THAT the correspondence from the Ministry of Transportation, dated July 10, 2020, regarding the announcement of the expanded types of off-road vehicles permitted on-road, be received.

COUNCIL AGENDA – August 13, 2020 – Page 5 8.4. Provincial Offences Administration

Correspondence from the Provincial Offences Administration, dated July 17, 2020 and July 31, 2020, to provide an update on Provincial Offences Administration.

THAT the correspondence from the Provincial Offences Administration office, dated July 17, 2020 and July 31, 2020, providing an update, be received.

8.5. Town of Orangeville

Correspondence from the Town of Orangeville, dated July 30, 2020, containing a resolution passed by the Town of Orangeville Council on June 8, 2020 to advocate for diversity, empathy and use of force training for all Ontario Police Services.

THAT the resolution passed by the Town of Orangeville on June 8, 2020, advocating for diversity, empathy and use of force training for all Ontario Police Services, be supported.

9. NOTICE OF MOTIONS

10. MOTIONS

10.1. Moved by Councillor Creelman

WHEREAS speed limits on County roads are established by County Council through the Traffic By-law 2005-32;

AND WHEREAS speed limits are set in part to control the flow of traffic as well as to ensure traffic safety;

AND WHEREAS speed limits are often reduced due to considerations such as number of entrances, blind curves and approaches to busy intersections;

AND WHEREAS all three circumstances exist in the vicinity of the intersection of Dufferin Road 7 (Hockley Road) and Dufferin Road 18 (Airport Road) to wit, more than ten entrances on one side of the intersection including a private road (Cottage Road) that itself services

COUNCIL AGENDA – August 13, 2020 – Page 6 multiple residences, multiple curves and a busy intersection with only an flashing amber light and an 80 km/h limit on Dufferin Road 18;

THEREFORE BE IT RESOLVED THAT Dufferin County’s Traffic By-law 2005-32 be amended to reduce the speed limit on Dufferin Road 7 on either side of the intersection with Dufferin Road 18 to 50 km/h as far back as the first curve approaching the intersection with Dufferin Road 18.

11. BY-LAWS

2020-53 A by-law to ratify the actions of the Warden and the Clerk for executing an agreement between the Corporation of the County of Dufferin and Her Majesty the Queen In Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs. (Rural Economic Development Program Agreement) Authorization: Council – August 13, 2020

2020-54 A by-law to ratify the actions of the Warden and the Clerk for executing an agreement between the Corporation of the County of Dufferin and March of Dimes Canada. (Service Agreement for Assisted Living Services in Shelburne – Hub & Spoke Model) Authorization: Council – August 13, 2020

2020-55 A by-law to ratify the actions of the Warden and the Clerk for executing an agreement between the Corporation of the County of Dufferin and Services and Housing in the Province. (Service Agreement for Assisted Living Services in Orangeville – Hub & Spoke Model) Authorization: Council – August 13, 2020

2020-56 A by-law to authorize the Warden and the Clerk to execute an agreement between the Corporation of the County of Dufferin and Georgian College of Applied Arts & Technology. (Lease Agreement – Mel Lloyd Centre) Authorization: Council – August 13, 2020

2020-57 A by-law to amend By-Law 2015-24, a by-law to govern the proceedings of Council and its Committees. (Permit Meetings to be held Electronically) Authorization: Council – August 13, 2020

COUNCIL AGENDA – August 13, 2020 – Page 7 2020-58 A by-law to authorize the Warden and the Clerk to execute an agreement between the Corporation of the County of Dufferin and Southwest Integrated Fibre Technology Incorporated. (Additional Project Agreement) Authorization: Council – August 13, 2020

12. OTHER BUSINESS

13. CLOSED SESSION

13.1. Closed Session Minutes – Municipal Act Section 239 (2)(c) – Proposed or pending acquisition or disposition of land by the municipality & Section 239(2)(k) position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board

Closed Session minutes from the meeting of Council on July 9, 2020.

14. CONFIRMATORY BY-LAW

2020-xx A by-law to confirm the proceedings of the Council of the Corporation of the County of Dufferin at its meeting held on August 13, 2020.

THAT by-law 2020-xx be read a first, second and third time and enacted.

15. ADJOURNMENT

THAT the meeting adjourn.

COUNCIL AGENDA – August 13, 2020 – Page 8

DUFFERIN COUNTY COUNCIL MINUTES Thursday, July 9, 2020 at 3:00 p.m. Video Conference

Council Members Present: Warden Darren White (Melancthon) Councillor Steve Anderson (Shelburne) Councillor Sandy Brown (Orangeville) Councillor John Creelman (Mono) Councillor Bob Currie (Amaranth) Councillor Guy Gardhouse (East Garafraxa) Councillor Chris Gerrits (Amaranth) Councillor Earl Hawkins (Mulmur) Councillor Janet Horner (Mulmur) Councillor Andy Macintosh (Orangeville) Councillor Wade Mills (Shelburne) Councillor Laura Ryan (Mono) Councillor Steve Soloman (Grand Valley) Councillor Philip Rentsch (Grand Valley)

Staff Present: Sonya Pritchard, Chief Administrative Officer Michelle Dunne, Deputy Clerk Pam Hillock, Clerk/Director of Corporate Services Aimee Raves, Acting Treasurer Anna McGregor, Director of Community Services Scott Burns, Director of Public Works Brenda Wagner, Administrator of Dufferin Oaks Cheri French, Director of Human Resources Darrell Keenie, Director of Planning, Economic Development & Culture Tom Reid, Chief, Paramedic Service

Warden White called the meeting to order at 3:01 p.m.

The Warden announced that this meeting is being live streamed and publicly broadcast. The recording of this meeting will also be available on our website in the future.

COUNCIL MINUTES – July 9, 2020 – Page 1 1. ROLL CALL

The Deputy Clerk verbally took a roll call of the Councillors in attendance.

2. APPROVAL OF THE AGENDA

Moved by Councillor Brown, seconded by Councillor Mills

THAT the Agenda and any Addendum distributed for the July 9, 2020 meeting of Council, be approved. -Carried-

3. DECLARATION OF INTEREST BY MEMBERS

Members of Council are required to state any pecuniary interest in accordance with the Municipal Conflict of Interest Act.

4. APPROVAL OF MINUTES OF THE PREVIOUS MEETING

Moved by Councillor Brown, seconded by Councillor Macintosh

THAT the minutes of the regular of Council of June 25, 2020, be adopted. -Carried-

PROCLAMATIONS, DELEGATIONS AND PRESENTATIONS

5. Presentation: WSP

Gregory Bender, Manager, Municipal Services, WSP, presented to Council regarding the proposed Amendment 1 to A Place to Grow, the Land Needs Assessment Methodology and the implications on the Municipal Comprehensive Review process.

6. Delegation: Dentons Canada LLP

Katarzyna Sliwa, Dentons Canada LLP, representing Flato Developments Inc., delegated to Council regarding Flato Developments desire to be a part of upgrading the infrastructure to accommodate growth as well as request for expansion of the Town of Shelburne residential limits to be considered during the Municipal Comprehensive Review.

COUNCIL MINUTES – July 9, 2020 – Page 2 7. PUBLIC QUESTION PERIOD

A question was received from Dave and Suzanne Sangwin, Mulmur residents, wondering if there is a plan to address the Gypsy Moth invasion, as they are a serious threat to our forests, our properties and our way of life.

The Director of Public Works/County Engineer responded. An egg mass survey will be conducted throughout the County Forest Tracts in the fall to determine next year’s population of the Gypsy Moth caterpillar and this will help decide if action is required in County Forest. It hasn’t been Dufferin County’s practice to take action on private lands; however, resources on the Gypsy Moth caterpillar are available on Dufferin County’s website and the County Forest Manager is happy to speak to residents.

Two questions were received from Jen Logan – how is the county addressing the lack of affordable housing in Dufferin? This issue extends not only to the subsidized housing 7 year wait list for those who qualify through ODSP but also to seniors on OAS packed into bedbug-ridden apartments and single income people without full-time employment.

The Director of Community Services advised, in the May 28, 2020 report to Council, three new housing allowance program were introduced that are starting in Dufferin County. These programs will provide money to households to make rent more affordable. The Director also noted there is currently one single case of bed bugs in one of Dufferin County’s community housing buildings at the moment. Warden White added affordable housing is an important issue that Council faces and they are constantly trying to address new and innovative ways to add more housing.

The second question received from Jen Logan – how is the county addressing the lack of local jobs providing the resources to afford living in our county? These questions do not pertain to COVID-19, as these issues existed before the additional strain on the economy.

The Director of Planning, Economic Development and Culture responded to the question. The Director noted the County is experiencing labour shortages in certain sectors, particularly in the agriculture sector. He noted there is currently three applications submitted for new businesses that will result in jobs covering a variety of sectors. Recently, a website was launched called FindYourJob.ca. In June, 288 jobs were posted on the website by 237 companies in our community; however, the portal only had 38 users on the portal.

COUNCIL MINUTES – July 9, 2020 – Page 3 PRESENTATION AND CONSIDERATIONS OF REPORTS

8. Acting Treasurer’s Report – COVID-19 Financial Implications July 2020

A report from the Acting Treasurer, dated July 9, 2020, to provide additional information to Council about the financial implications of the COVID-19 pandemic.

Moved by Councillor Mills, seconded by Councillor Gardhouse

THAT the report of the Acting Treasurer, dated July 9, 2020, regarding COVID-19 Financial Implications July 2020, be received. -Carried-

9. Director of Public Works/County Engineer’s Report – COVID-19 Double-Up Days

A report from the Director of Public Works, dated July 9, 2020, to update Council on the COVID-19 Double-Up Days and to recommend returning to the standard one-bag/container garbage limit countywide.

Moved by Councillor Brown, seconded by Councillor Mills

THAT Report, COVID-19 Double-Up Days, from the Director of Public Works/County Engineer, dated July 9, 2020, be received;

AND THAT staff be authorized to end the COVID-19 Double-Up Days and return to the regular program and bag/container limit. -Carried-

10. Chief Administrative Officer’s Report - Diversity, Equity, and Inclusion Community Advisory Committee

A report from the Chief Administrative Officer, dated July 9, 2020, to recommend that the County of Dufferin establish a Diversity, Equity, and Inclusion Community Advisory Committee (DEICAC) and adopt a terms of reference.

COUNCIL MINUTES – July 9, 2020 – Page 4 Moved by Councillor Macintosh, seconded by Councillor Mills

THAT the report of the Chief Administrative Officer, dated July 9, 2020, regarding the Diversity, Equity, and Inclusion Community Advisory Committee, be received;

AND THAT the Diversity, Equity, and Inclusion Community Advisory Committee Terms of Reference be approved;

AND THAT staff be directed to advertise for committee members;

AND THAT Councillor Anderson, Councillor Brown and Councillor Ryan be appointed to the committee;

AND THAT staff be directed to investigate diversity, equity, and inclusion education/training options and report back to Council. -Carried-

11. Chief Administrative Officer’s Report – Workforce Strategy - Update

A report from the Chief Administrative Officer, dated July 9, 2020, to provide an update to Council with respect to the development of a workforce strategy in response to the ongoing need to mitigate for the impact of COVID 19 and to plan for the future.

Moved by Councillor Macintosh, seconded by Councillor Horner

THAT the report of the Chief Administrative Officer, dated July 9, 2020, regarding Workforce Strategy, be received;

AND THAT staff be directed to take the following interim actions: • continue to have most employees who are able to work from home continue to do so; • finalize new employee and health and safety policies required to operate in the new normal; • identify which services should have some in-person options that have not been offered since the start of COVID 19; • consolidate all in-person services and administrative support previously located at 55 Zina Street to the Edelbrock Centre and make the necessary physical changes to safely operate from that facility;

COUNCIL MINUTES – July 9, 2020 – Page 5 AND THAT staff continue to provide regular updates to Council on progress with respect to developing a Workforce Strategy. -Carried-

12. Chief Administrative Officer’s Report – Monthly Update from Outside Boards

A report from Chief Administrative Officer, dated July 9, 2020, to provide Council with an update of activities from outside boards and agencies.

Moved by Councillor Ryan, seconded by Councillor Gardhouse

THAT the report of the Chief Administrative Officer, dated July 9, 2020, with respect to Reports from Outside Boards, be received. -Carried-

13. CORRESPONDENCE

14. NOTICE OF MOTIONS

Moved by Councillor Creelman

WHEREAS speed limits on County roads are established by County Council through the Traffic By-law 2005-32;

AND WHEREAS speed limits are set in part to control the flow of traffic as well as to ensure traffic safety;

AND WHEREAS speed limits are often reduced due to considerations such as number of entrances, blind curves and approaches to busy intersections;

AND WHEREAS all three circumstances exist in the vicinity of the intersection of Dufferin Road 7 (Hockley Road) and Dufferin Road 18 (Airport Road) to wit, more than ten entrances on one side of the intersection including a private road (Cottage Road) that itself services multiple residences, multiple curves and a busy intersection with only an flashing amber light and an 80 km/h limit on Dufferin Road 18;

THEREFORE BE IT RESOLVED THAT Dufferin County’s Traffic By-law 2005-32 be amended to reduce the speed limit on Dufferin Road 7 on either side of

COUNCIL MINUTES – July 9, 2020 – Page 6 the intersection with Dufferin Road 18 to 50 km/h as far back as the first curve approaching the intersection with Dufferin Road 18.

MOTIONS

15. Moved by Councillor Anderson, seconded by Councillor Creelman

BE IT RESOLVED THAT Council directs staff to take steps to arrange Anti- Black Racism and Diversity and Inclusion training for staff and Council and report back at the next scheduled meeting with an outline of the training, training provider(s) and potential dates. -Carried-

16. Moved by Councillor Creelman, seconded by Councillor Macintosh

WHEREAS it is desirous to recognize history by acknowledging indigenous stewardship of land over thousands of years;

AND WHEREAS land acknowledgement is an important element of reconciliation with indigenous peoples;

THEREFORE BE IT RESOLVED THAT we direct Darrell Keenie, Director of Planning, Economic Development and Culture to consult with members of the indigenous community and other interest parties with the view to developing a Land Acknowledgement to be delivered at the beginning of County Council meetings and any related recommendations. -Carried-

17. Moved by Councillor Horner, seconded by Councillor Creelman

THAT Councillor Soloman be nominated for the position of Chair of the Infrastructure and Environmental Services Committee for the remainder of 2020. -Carried-

Councillor Soloman accepted the nomination.

The Warden asked if there were any other nominations for position of Committee Chair. No other nominations were presented.

COUNCIL MINUTES – July 9, 2020 – Page 7 The Warden announced Councillor Soloman as Chair of the Infrastructure and Environmental Services Committee.

18. BY-LAWS

19. OTHER BUSINESS

Councillor Creelman advised some of the lower tier municipalities have discussed revisiting a towing by-law. Councillor Creelman is hoping for a joint effort between the lower tier municipalities with the County of Dufferin’s support. The Town of Mono will contact all the other Dufferin municipalities to discuss.

Councillor Currie noted he has come across a situation in Amaranth regarding farm owners looking to building a second dwelling on their property for employees. Councillor Currie believes the processing time for these applications is too long. Warden White directed Councillor Currie to speak with the Building Services Department to discuss the rules and regulations surrounding secondary dwellings.

20. CLOSED SESSION

Moved by Councillor Macintosh, seconded by Councillor Hawkins

THAT Council move into Closed Session (4:02 p.m.) in accordance with the Municipal Act Section 239 (2)(c) – Proposed or pending acquisition or disposition of land by the municipality. -Carried-

While in Closed Session, Council considered Closed Session Minutes from the meeting on June 25, 2020, a report from the Chief Administrative Officer and the Clerk/Director of Corporate Services regarding lease negotiations, a report from the Director of Public Works/County Engineer regarding potential acquisition of property and a verbal report regarding a matter pertaining to Municipal Act Section 239 (2)(k) – position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

Councillor Rentsch left the meeting at 4:25 p.m.

COUNCIL MINUTES – July 9, 2020 – Page 8 Moved by Councillor Hawkins, seconded by Councillor Macintosh

THAT Council move into open session (5:06 p.m.). -Carried-

21. BUSINESS ARISING FROM CLOSED SESSION

Moved by Councillor Ryan, seconded by Councillor Hawkins

THAT the Closed Session minutes of Council held on June 25, 2020, be approved. -Carried-

22. CONFIRMATORY BY-LAW

2020-52 A by-law to confirm the proceedings of the Council of the Corporation of the County of Dufferin at its meeting held on July 9, 2020.

Moved by Councillor Ryan, seconded by Councillor Horner

THAT By-Law 2020-52, be read a first, second and third time and enacted. -Carried-

23. ADJOURNMENT

Moved by Councillor Macintosh, seconded by Councillor Gardhouse

THAT the meeting adjourn. -Carried-

The meeting adjourned at 5:07 p.m.

Next meeting: Thursday, July 23, 2020 at 3:00 p.m. Video Conference

Darren White, Warden Pam Hillock, Clerk

COUNCIL MINUTES – July 9, 2020 – Page 9 Ministry of the Solicitor General

Emergency Management Ontario

Field Officer Teresa Alonzi 2 Ministry of the Solicitor General Field Officers Ten OFMEM Field Officers in ten Sectors: • Assist municipalities to maintain their emergency management program as mandated by the Emergency Management and Civil Protection Act • Monitor each municipality’s progress throughout each year towards compliance • Assist First Nations and Ministries • Respond to an average of 5 emergencies/significant events each year • Provide training • On Call rotation • Pre-position to James Bay Coast in Spring. • Attend Emergency Management Program Committee meetings, exercises, training, etc. • Plan Sector Meetings, participate in Sector Leads Meetings, PEMCC Meetings • Sector Meetings • Held semi-annually in the spring and fall in each of the 10 sectors • Discuss resolutions to bring forward to EMO to improve EM in Ontario • Sector Leads Meetings • Discusses resolutions and combines similar resolutions • EMO will discuss those resolutions which are deemed to be entirely between EMO and municipalities • Provincial Emergency Management Coordinating Committee (PEMCC) • Includes Sector Leads, MEMCs, EMO and other stakeholders • Discusses municipal resolutions and other issues • Reports back on last PEMCC’s resolutions and issues Emergency Response

During an impending or actual emergency, OFMEM Field Officers: • May deploy if required • Typically deploys to impacted communities or communities assisting with emergency response • Liaise with officials in potentially affected communities to provide advice and assistance • Provide assistance to the PEOC and involved ministries • Coordinate with deployed Provincial resources Questions?

Headwaters Communities In Action Dufferin County Partnership Agreement Mid-year progress report June 2020

Introduction:

HCIA entered into a partnership with the County of Dufferin in January 2018 to undertake work in the community that supported the County strategic plan. The activities outlined form HCIA’s current project groups and primary areas of activity in support of the strategic priorities.

Project Areas:

• Volunteer Dufferin • HFFA - Headwaters Food & Farming Alliance, including the Farm to School programs • CHATT – Citizens of Headwaters Active Transportation Team • Dufferin Community Foundation • Dufferin County Community Grants • DCMOVES (Funded through Community Support Services; annual report submitted separately)

Volunteer Dufferin:

DC alignment: Economic Vitality, Communication and Connections

Deliverables: Track the Volunteer Dufferin website activity via Google Analytics, increase in number of site visits, increased length of stay on site. Quarterly newsletters to increase connectivity with volunteer base. Upgrade website functionality to better search and provide support seniors and youth.

Mid-Year Status: Achieved/On track

125 member organizations (up 8.6% since Dec 2019 report) 1,608 registered volunteers (up 12.5% since Dec 2019 report) 3,742 average monthly page views 917 average sessions per month (up 28% over 2019 average. 1,300 sessions in May 2020) 3M 01S average session duration Additional activity: o Received 51 responses to member survey, exceeding goal. 57% organization respondents have recruited volunteers through the portal (47% recruited 1-9; 15% more than 10 volunteers) o VolunteerDufferin.ca website updates to accommodate COVID-19 related opportunities with a custom filter and badge, similar to the 40 hour qualifying opportunities for students. This functionality could apply to other discrete populations too, such as seniors or people with supports. o Added 1400+ volunteer contacts to our Constant Contact database. This will allow us to send targeted communications directly to the volunteer community.

The Volunteer Dufferin logo is on all municipal sites.

The Volunteer Dufferin Project Coordinator role was reorganized in March to focus on functionality and outreach. In April, Vicki Sword took on the Volunteer Dufferin Coordinator role focusing on functionality. She has reached out to organizations to keep opportunities fresh and to encourage use of the special filters to assist volunteers who want to help during COVID-19. Engaged with Volunteer Canada and local groups in efforts to align with how volunteer centres operate in other communities, and with event partners affected by cancellations. Connected with United Way, Dufferin County and other local sites to make sure the Volunteer Dufferin logo and link are on their listings for COVID-19 resources.

HFFA Admin and HUB support

DC Alignment: Economic Vitality

Deliverables: Supporting six HFFA HUB meetings per year, issue Farm Fresh Guide in partnership with In The Hills Magazine, Farm to School Sustainability plan.

Mid Year Status: Achieved/On track

HFFA HUB Meeting Support – There have been three HFFA HUB meetings so far this year. The chair role is now a two-year term and a volunteer role. There are 17 voting members representing a cross section of the food system, and an additional 23 non-voting members/interested parties.

Food Charter Endorsements & Activity – The Charter has progressed through the following activities:

• Bi-monthly newsletters continue to feature a rotation of featured pillars of the Headwaters Food Charter, with news, events, actions and suggested reading/viewing on each topic. View past editions here. • HFFA successfully partnered with In The Hills Magazine again this year to produce the 2020 Headwaters Farm Fresh Guide which was included in the June print issue. There are also stand-alone overrun copies and the Headwaters Farm Fresh Guide online. • Build Resilience Into Your Farm was held on March 6, 2020 at Monora Park. It was a networking and learning event for farmers, featuring guest speakers, a panel, vendors and a local lunch. About 100 people attended. See the presentation slides and videos here. • Food Charter endorsements remain ongoing via the HFFA site. Visit the endorsement page. • A subcommittee was struck in March 2020 to explore the possibility of a food distribution hub, partly to assist farmers deal with disruptions due to the pandemic, but also to address longstanding challenges in getting local food to consumers. This group continues to champion community efforts via social media and event support, and attends Zoom and other web meetings like the Dufferin County Agriculture Roundtables. Initial discussions ranged from replicating the model used by Eat Local Grey Bruce to partnering with the Orangeville Food Bank to use their new location.

Farm to School Sustainability Plan – The Farm to School Program Coordinator role has transitioned from Adelle Barr-Klouman to Allison Whitten and plans for program delivery and fundraising are being adjusted to respond to COVID-19 disruptions and future uncertainties. The group continues to pursue their Big Fresh Goal to see Farm to School in all Headwaters schools by 2025.

They are preparing an application with the Ontario Trillium Foundation for their August intake. The 2018-2019 dinner series proved to be a successful fundraising tool prior to COVID-19, not only through ticket sales but with draws and networking opportunities that have yielded significant donations and an annual pledge. The 2019-2020 Winter Dinner Series had been two-thirds delivered before the pandemic, and a prospective summer series has been cancelled.

Trails/CHATT

DC Alignment: Economic Vitality, Communications and Connections

Deliverables: Execute a trails project that engages various stakeholders from the community.

Mid-Year Status: Project development stage achieved. Project group met monthly in 2019. The Trails Committee had drafted a proposal for a Dufferin Active Recreation Trails (DART) project and the proposal is ready for partnership and funding for further activity. Members are pursuing progress on trails in various other ways, through County advisory committees and municipal collaborations.

Dufferin Community Foundation

DC Alignment: Economic Vitality

Deliverables: Incorporation & charitable status toward independence & support of Charitable & NFP sectors.

Status: Achieved. The Dufferin Community Foundation has fully incorporated and obtained charitable status. It is no longer under the HCIA umbrella. View DCF website and press releases. Remaining funds for this project will be transferred over to Dufferin Community Foundation.

Community Granting Process:

DC Alignment: Service Excellence Deliverables: New process successfully mapped: 1. assessment Committee formed; 2: assessment criteria and scoring system developed; 3: applications reviewed and recommendations made; 4: work plan and development of intake criteria and process recommendations for future applications & review; 5: communication needs identified.

Mid Year Status: Achieved. The 2019 grant applications were assessed, a report drafted, and the allocations approved by GGSC in February and finally by Council at the March 2020 Council meeting. The application form continues to evolve with further revision recommendations being developed for the 2020 budget year.

HCIA Management and Admin – additional Backbone activities:

HCIA provides the administrative and legal supports and expertise to allow our project groups and other community groups the ability to apply for grant funding. The Executive Director role transitioned in April from Shirley Boxem to Jennifer Payne.

The following grant requests have been submitted by HCIA in 2019-2020:

• Donner Foundation: request to consider the work of HCIA in support of children’s programs (Farm to School) In progress • RBC: RBC staff provide volunteer assistance along with 1000 in funding towards Food Club and Dinner Series efforts. Approved 5 times in 2019-2020. • Town of Orangeville provided funds in support of Farm to School programming in Orangeville schools. Approved • Town of Orangeville, Town of Mono, Township of Mulmur, and Town of Caledon have all provided funds towards the Farm Fresh Guide published in In The Hills Magazine. Approved

Community Resources:

• HCIA has recently secured a three-year membership with Grant Connect, as a resource to help find funding for not only our own operations and project areas, but other budding community initiatives. Another option with much broader scope of funds is Foundation Search, as promoted in previous reports. • HCIA has also purchased a Zoom membership to enable remote conversations and avoid losing the momentum of important activities like the DC MOVES Forum, HFFA Farm to School and food hub activity and HCIA Leadership Council meetings. This tool will also facilitate citizen engagement in future community conversations, regardless of whether physical distance directives continue. Community Well-Being Survey:

HCIA led the region with the first Well-Being survey in 2012. The first iteration was all-encompassing with Statistics Canada and Public Health inputs as well as citizens’ feedback. The refresh in 2016 provided streamlined pillars, indicators and metrics, revealing clear priorities and possible actions. According to that schedule, the next report is due in 2020. This is turning out to be a transition year in many ways. While various partners and other organizations are engaged in publishing health, poverty and demographic statistics, there remains a gap in input from citizens, and engagement from community members with lived/living experience. Citizen input is essential to forming a balanced picture of community well-being, and this is an area we feel HCIA is well positioned to serve. Planning is underway to articulate the reporting gaps and how they should be addressed to provide optimal value to our communities. The Dufferin Community Foundation intends to work on establishing sector-standard Vital Signs measures in our region and has stated intentions to partner with HCIA on this initiative.

2020 Challenges:

COVID-19 has presented challenges for everyone – HCIA included. From disrupted program delivery and fundraising efforts for the programs, to difficulty fitting the available emergency supports, shifting societal priorities and the emergence of pivotal movements, contingency planning has been the focus of the quarter.

Pandemic notwithstanding, partnership and funding agreements with our two major funders are scheduled to expire this fiscal year. We are exploring ways to diversify our funding profile, provide stability for core operations, and articulate our value for prospective donors. New approaches take time to develop and build into reliable funding streams.

Projects continue to have strong community support and each is making operational plans that require funding. Each activity may have multiple possible funding mixes that fit, for example grants, sponsorships, events and donation drives. Aligning willing volunteers with the time and expertise required to see through complex fundraising endeavours is a constant challenge.

We are a mighty but small team of people invested in making life better together. With additional staff to support core operations including fundraising, marketing and communications and general administration, we could have a greater impact and reach further across our region.

As reported previously, the HCIA website is outdated and needs a redesign for greater functionality, clarity and engagement opportunities. We are currently defining needs and will assess required functionality through 2020 as core programming and communications plans are established. Opportunities for further budget allocation:

HCIA Website (visit the site): Developed back in 2012 at a time when mobile-friendly was yet to be conceived, the HCIA website is old technology. A fresh template and new plug-in functionality could significantly improve our ability to connect, communicate and engage. We recently modified the front page to be more inviting and provide a smoother gateway to the inner pages and most relevant/current content. However, a new and improved overall site would allow for new functionality to further citizen engagement and drive traffic.

Volunteer Dufferin: This project has proven to be a strong community asset during COVID-19, responding to unprecedented needs of organizations, volunteers and partners with agility and speed. There are numerous opportunities to expand the functionality and value of Volunteer Dufferin to the benefit of the community, including offering more of the services and resources typical of a “volunteer centre” rather than just a matching portal. It has great potential to grow in capability and connections as a sound community investment, especially during challenging times such as these.

Community Funding Resource: Foundation Search: With the purchase of license agreements (both Canadian and US based), a resource would be able to locate unspent funding available from a wide variety of foundations in North America. The funding would have to be applied for via grant applications, and could potentially provide new streams of sustainable funding to NFPs who qualify. HCIA 2020 Budget

Program Key activities Current Opportunity** DC Moves Funded and reported via Community Support Services NA Trails Project development, partnership formation, alignment 4k with Tourism towards integrated trail system. Headwaters Food Min 6 meetings per year, bi-monthly newsletter, Farm to 4k and Farming School admin and program management, Website Alliance admin, social media, event support *Opportunity funding. Fundraising for school programs and prospective food hub. Volunteer Volunteer management and communications, quarterly 15k Dufferin newsletters, outreach into schools, website upgrades towards better functionality and youth and senior engagement. *Opportunity funding. Community Grant Refine application and screening criteria, form 10k Process assessment committee, ensure connection to County priorities, draft decisions/recommendation report and share previous grant stories via social media.

Community Well- Planning for next Well-Being effort, including community 2k Being conversations to gather lived/living experience on priority well-being indicators. Determine appropriate data via existing gaps and future needs. Plan approach and format. *Opportunity funding.

Dufferin Administration funding to grow communications and 5k Community outreach activities. Foundation HCIA Program management, financial admin, insurance, 5k Management and Constant Contact database management tool and Administration distribution lists for all initiatives, newsletters, communications, event management, marketing and promotion, funding development, social media content and execution. *Opportunity funding. Community *Opportunity funding. Foundation Search Funding Resource Current funding to support Dufferin County in achieving strategic objectives using HCIA backbone structure and 45k reach into the community. **Opportunity funding will be worked into a package for our new partnership agreement discussions in August.

REPORT TO COUNCIL

To: Warden White and Members of Council

From: Pam Hillock, Clerk/Director of Corporate Services

Meeting Date: August 13, 2020

Subject: Councillor Code of Conduct Review/Accountability Policies

In Support of Strategic Plan Priorities and Objectives: Good Governance - ensure transparency, clear communication, prudent financial management

Purpose

The purpose of this report to obtain direction on a review of Councillor Code of Conduct and also the other accountability-related policies.

Background & Discussion

The requirement for a Council Code of Conduct under the Municipal Act has been in place now since March 1, 2019; however, Dufferin County Council has been pro-active and has one in place since, 2008. An Integrity Commissioner was appointed in Dufferin County in July, 2016, in coordination with most of the 8 local municipalities. To date, no complaints have been received at the County level.

At the Council meeting held on June 25, 2020, Council committed to a review of the Councillor Code of Conduct. In addition to the Code of Conduct, Council has adopted several different types of mandatory and non-mandatory accountability policies that should be reviewed at least every five years:

Mandatory Procurement of Good and Services – (2017) Purchase and Sale of Land (2008) Councillor Code of Conduct Review Page 2 of 3

Accountability and Transparency (2008) Procedural By-law (2015) Notice Provision (2015) Council Staff Relations (2019)

Non-Mandatory Conference Policy (2018) Alternate Member of Council (2018) Delegation of Authority (2008) Council Closed Session (2016) Integrity Commissioner Advice and Procedures (2019) Council Appointments to & Remuneration of Board and Commissions – last updated October (2009)

New Provincial Legislation – Bill 197, COVID-19 Economic Recovery Act, 2020

As of the drafting of this report, the Province has enacted Bill 197 that amends the Municipal Act to allow for the procedural by-law to provide for electronic participation in meetings and to allow proxy voting. Council has the option of whether or not to allow for electronic participation and proxy voting.

Staff is recommending that an ad hoc sub-committee be struck to review the Code of Conduct and also the other Accountability policies including the procedural by-law. In the meantime, staff is recommending that the procedural by-law be amended now to allow to continue Council to hold meetings electronically due to the continuation of the pandemic and also the method has been working well.

Financial, Staffing, Legal and IT Considerations

There is no immediate financial, staffing, legal or IT considerations as a result of this report.

Recommendation

THAT the report from the Clerk/Director of Corporate Services, dated August 13, 2020, regarding Councillor Code of Conduct/Accountability Policies, be received;

AND THAT a sub-committee be struck to conduct a review of the Councillor Code of Conduct/Accountability Policies; Councillor Code of Conduct Review Page 3 of 3

AND THAT Councillors , be appointed to the Code of Conduct/Accountability Policies Review Sub- Committee;

AND THAT the sub-committee report back to Council with draft policies for review;

AND THAT the Procedural By-Law, Number 2015-24 be amended to allow for all Council and Committee meetings to be held electronically.

Respectfully Submitted By:

Pam Hillock Clerk/Director of Corporate Services

REPORT TO COUNCIL

To: Warden White and Members of County Council

From: Aimee Raves, Acting Treasurer

Meeting Date: August 13, 2020

Subject: Mid Year Financial Update

In Support of Strategic Plan Priorities and Objectives: Good Governance – ensure transparency, clear communication, and prudent financial management

Purpose

The purpose of this report is to provide a mid year financial update on the operations of the County of Dufferin up to and including June 30, 2020.

Background & Discussion

This year has been significantly different than previous as the focus shifted in March to managing the impacts of COVID-19. As previously reported, there is a deficit projected in 2020 but the amount is shrinking as additional funding is received and expenses are reduced due to offset the deficit. With ongoing adaptations to service delivery and County operations the estimated deficit will continue to change in the second half of the year. Staff will continue to monitor it closely and report to Council regularly.

At this point in time the estimated deficit is just below $800,000. A closer examination of investments has resulted in an increase in projected investment income. The conclusion of the temporary increase in the bag limit for Waste Services has reduced their anticipated costs to the end of the year. Economic Development was able to secure $40,000 in funding to assist with the Tourism Strategy.

A summary by department is included below.

Mid Year Financial Update Page 2 of 4

2019 JUN 2020 2020 YE 2020 YE % AGE (in 000s) ACTUAL ACTUAL ESTIMATE BUDGET DEFICIT SPENT

Council $544 $310 $516 $577 $62 89.31% Office of CAO $838 $426 $1,010 $1,000 -$10 100.99% Corporate Finance $176 $855 $1,402 $1,235 -$167 113.49% Corporate Services $1,834 $1,154 $2,094 $2,145 $50 97.66% Health Services $5,587 $3,212 $6,805 $6,112 -$693 111.35% Infrastructure and Environment $16,026 $11,385 $16,661 $16,809 $148 99.12% Dufferin Oaks $3,837 $1,270 $3,749 $3,657 -$92 102.51% Community Services $6,208 $2,288 $7,024 $6,658 -$366 105.50% Plan, Ec Dev and Culture $1,787 $896 $1,500 $1,772 $272 84.63% Total All County Departments $36,836 $21,797 $40,760 $39,965 -$795 101.99%

As can be seen from the chart above the projected deficit for the end of 2020 of $795,000 is made up of a combination of surpluses and deficits across departments. The main contributors are:

• Decrease in investment income - $120,000 • Decrease in supplemental tax revenues - $220,000 • Increase in staffing and PPE costs for Paramedic Services - $670,000 • Enhanced cleaning in housing buildings - $680,000

These anticipated increases equate to nearly $1.7 million and are offset by savings from all departments. Children Services through the closure of Jean Hamlyn and temporary closure of EarlyOn Centres reduces this amount by $300,000. Temporary closure of MoD reduces it by over $230,000. Significant savings are also being experienced due to continued working from home and the elimination of training and conferences for staff with a reduction in administrative and office related expenses. Savings are also seen through lower fuel costs and some facility related costs due to continued closures.

The true value of supplemental tax revenues is never known until the end of the year so this estimate may be too high or too low. A large portion of the Paramedic Services deficit is based on potential additional costs for staffing, some of which are easily estimated while others are not. Over $200,000 of the projected amount is for supporting the assessment centre and enhancements to the Community Paramedic program, it is unclear whether any of this amount will be funded through the hospital or through the Ministry at this time. The current contract with the Hospital for Paramedic Services provides for reconciliation of budget to actual at the end of the year which is why it appears they are currently tracking close to budget.

Since the beginning of the pandemic staff have been tracking costs directly attributable to COVID 19. For the three and half month period from mid March to the end of June Mid Year Financial Update Page 3 of 4

over $570,000 in additional expenses have been incurred. The bulk of these expenses include over $53,000 for PPE, $21,000 to enhance remote work capabilities, $28,000 to support the assessment centre, $248,000 for enhanced cleaning and $200,000 provided to various community agencies. Costs associated with the assessment centre have been recovered from the hospital and all monies flowed to community partners are offset by additional funding resulting in a net impact to the County of $328,000. These costs are incorporated into the Service Delivery sections of each department. Costs experienced in Paramedic Services are not included in these additional costs.

The chart below summarizes by department the amount and percent of dollars left to be spent in 2020. Additional detail by department is attached to this report.

2019 JUN 2020 2020 YR 2020 TO BE % AGE (in 000s) ACTUAL ACTUAL END EST BUDGET SPENT SPENT

Council $544 $310 $516 $577 $268 53.64% Office of CAO $838 $426 $1,010 $1,000 $574 42.62% Corporate Finance $176 $855 $1,402 $1,235 $379 69.28% Corporate Services $1,834 $1,154 $2,094 $2,145 $991 53.81% Health Services $5,587 $3,212 $6,805 $6,112 $2,900 52.55% Infrastructure and Environment $16,026 $11,385 $16,661 $16,809 $5,424 67.73% Dufferin Oaks $3,837 $1,270 $3,749 $3,657 $2,386 34.74% Community Services $6,208 $2,288 $7,024 $6,658 $4,370 34.36% Plan, Ec Dev and Culture $1,787 $896 $1,500 $1,772 $876 50.58% Total All County Departments $36,836 $21,797 $40,760 $39,965 $18,168 54.54%

At this time of year departments should be 50% spent. Overall, we are tracking slighting over budget. This is a result of the additional costs associated with COVID detailed above as well as the fact that some departments have more expenses in the first part of the year than the second half, such as winter control and grant programs.

Corporate Finance usually tracks over budget until the end of the year when supplemental tax levies and tax write offs are flowed by the member municipalities. Last year they were 59% spent at the end of June versus 69% in 2020. This year is higher due to a delay in the flow of subsidies for court security and lower than anticipated interest revenue.

Dufferin Oaks is an area staff continue to watch closely. Currently tracking under budget due to delays in timing of invoices as well as postponement of certain work during the outbreak. Some additional funding continues to be received to help offset the costs associated with COVID-19 with $161,000 received to date. Also contributing to the positive bottom line is Community Support Services. A number of the services provided were put on hold or have seen a considerable decrease while funding continues to be Mid Year Financial Update Page 4 of 4

received. Funding may be adjusted at the end of the year if there are insufficient expenses to offset it.

Community Services is also tracking considerably below budget mostly due to a delay in timing between when subsidies are received by the County and when funds are distributed to other agencies. The bulk of regular expenses relates to payments made to various community partners and residents. There has been a considerable drop in the amount provided to Ontario Works clients as many have transitioned to CERB, although staff anticipate a sharp increase in cases as CERB ends. Funds flowed to child care providers decreased considerably as funding shifted from the regular models to a sustainability model with the exception of emergency child care which were reimbursed 100% as per provincial guidelines. Additional adjustments will be made as the centres reopen and the province provides additional guidelines, all ministry funds received will be flowed to the Community by the end of the year.

Financial, Staffing, Legal and IT Considerations

The year end projections included in this report are based on worse case scenario assumptions. As we move into the second half of 2020, the estimated deficit of $795,000 will continue be adjusted as additional information is received and we solidify what additional changes are required for service delivery. Nevertheless, there are still many unknowns surrounding 2020 and the continued impact of COVID-19.

The situation will continue to be monitored closely and changes to the projections will be provided to Council on an ongoing basis. Over the next couple of months staff will be taking a closer look at surpluses within the capital reserve fund that can be used to help offset the deficit.

Recommendation

THAT the report of the Acting Treasurer, dated August 13, 2020, regarding Mid Year Financial Update, be received.

Respectfully Submitted By:

Aimee Raves, CPA, CMA Acting Treasurer JUNE 2020 SUMMARY (in 000s) 2019 JUN 2020 2020 YR 2020 TO BE %AGE ACTUAL ACTUAL END EST BUDGET SPENT SPENT Revenues User Fees -$5,072 -$2,410 -$4,625 -$5,210 -$2,801 46.25% Supplemental Taxation -$996 $0 -$522 -$745 -$745 0.00% Investment Income -$891 -$227 -$360 -$480 -$253 47.29% Rent Revenue -$3,486 -$1,639 -$3,441 -$3,508 -$1,869 46.72% Government Transfers -$32,533 -$17,445 -$33,621 -$33,121 -$15,676 52.67% Other Revenue -$6,687 -$1,081 -$3,279 -$3,403 -$2,322 31.77% Total Revenues -$49,666 -$22,802 -$45,848 -$46,467 -$23,666 49.07% Expenditures Salaries and Benefits $26,756 $12,968 $27,289 $27,661 $14,693 46.88% Administrative and Office $2,445 $1,226 $2,966 $3,275 $2,049 37.43% Debt Repayment $2,855 $750 $1,500 $1,500 $750 50.00% Service Delivery $35,600 $16,115 $36,801 $35,775 $19,660 45.05% IT and Communications $941 $600 $1,149 $1,114 $514 53.88% Facilities $4,486 $1,982 $4,962 $4,523 $2,541 43.82% Vehicles and Equipment $1,062 $486 $1,075 $1,172 $685 41.50% Internal Services Used $482 $705 $1,609 $1,523 $818 46.28% Internal Services Recovered -$1,375 -$670 -$1,609 -$1,523 -$854 43.96% Capital Contribution $15,532 $12,118 $13,827 $13,967 $1,849 86.76% Total Expenditures $88,785 $46,281 $89,569 $88,987 $42,706 52.01% Transfers Transfers from Reserves -$4,258 -$1,642 -$2,966 -$2,575 -$933 63.78% Transfers from Trust -$401 -$4 -$8 $7 $11 -57.14% DC Contribution -$879 -$656 -$1,201 -$1,201 -$544 54.67% Transfers to Reserves $3,256 $619 $1,213 $1,213 $594 51.04% Total Transfers -$2,283 -$1,683 -$2,961 -$2,555 -$872 65.88% Total All County Departments $36,836 $21,797 $40,760 $39,965 $18,168 54.54% TAX LEVY Departmental Summary

(in 000s) 2019 JUN 2020 2020 YR 2020 TO BE %AGE ACTUAL ACTUAL END EST BUDGET SPENT SPENT

Council $544 $310 $516 $577 $268 53.64% Office of CAO $838 $426 $1,010 $1,000 $574 42.62% Corporate Finance $176 $855 $1,402 $1,235 $379 69.28% Corporate Services $1,834 $1,154 $2,094 $2,145 $991 53.81% Health Services $5,587 $3,212 $6,805 $6,112 $2,900 52.55% Infrastructure and Environment $16,026 $11,385 $16,661 $16,809 $5,424 67.73% Dufferin Oaks $3,837 $1,270 $3,749 $3,657 $2,386 34.74% Community Services $6,208 $2,288 $7,024 $6,658 $4,370 34.36% Plan, Ec Dev and Culture $1,787 $896 $1,500 $1,772 $876 50.58% Total All County Departments $36,836 $21,797 $40,760 $39,965 $18,168 54.54% Council & Grant Program (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues Total Revenues $0 $0 $0 $0 $0 0.00% Expenditures Salaries and Benefits $335 $169 $340 $340 $171 49.73% Administrative and Office $79 $41 $74 $108 $68 37.64% Service Delivery (Grant Prog $133 $98 $98 $119 $21 82.42% IT and Communications $3 $1 $3 $4 $3 24.00% Facilities $0 $1 $1 $7 $5 17.85% Total Expenditures $550 $310 $516 $577 $268 53.64% Transfers Transfers from Reserves -$6 $0 $0 $0 $0 0.00% Total Transfers -$6 $0 $0 $0 $0 0.00% Total Council & Grant Programs $544 $310 $516 $577 $268 53.64% Office of CAO (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues Government Transfers $0 $0 $0 -$1 -$1 0.00% Other Revenue -$51 -$22 -$63 -$91 -$69 24.16% Total Revenues -$51 -$22 -$63 -$92 -$70 23.81% Expenditures Salaries and Benefits $867 $441 $1,092 $1,040 $599 42.42% Administrative and Office $163 $78 $242 $273 $195 28.57% Service Delivery $6 $0 $8 $19 $19 0.00% IT and Communications $10 $5 $44 $46 $41 11.31% Vehicles and Equipment $0 $0 $1 $1 $1 0.00% Internal Services Recovered -$46 -$30 -$92 -$118 -$88 25.37% Total Expenditures $1,000 $494 $1,294 $1,260 $766 39.24% Transfers Transfers from Reserves -$112 -$46 -$222 -$168 -$122 27.60% Total Transfers -$112 -$46 -$222 -$168 -$122 27.60% Total CAO, HR, HS $838 $426 $1,010 $1,000 $574 42.62% Office of CAO and Human Resources (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues Government Transfers $0 $0 $0 -$1 -$1 0.00% Total Revenues $0 $0 $0 -$1 -$1 0.00% Expenditures Salaries and Benefits $771 $403 $972 $909 $506 44.36% Administrative and Office $154 $77 $230 $258 $181 29.81% IT and Communications $7 $1 $38 $40 $39 2.28% Internal Services Recovered -$46 -$30 -$92 -$118 -$88 25.37% Total Expenditures $885 $451 $1,147 $1,089 $638 41.43% Transfers Transfers from Reserves -$47 -$25 -$138 -$88 -$63 28.34% Total Transfers -$47 -$25 -$138 -$88 -$63 28.34% Total CAO, HR, HS $838 $426 $1,010 $1,000 $574 42.62%

Health and Safety (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues Government Transfers $0 $0 $0 -$1 -$1 0.00% Other Revenue -$51 -$22 -$63 -$91 -$69 24.16% Total Revenues -$51 -$22 -$63 -$91 -$69 23.99% Expenditures Salaries and Benefits $97 $38 $121 $131 $93 28.98% Administrative and Office $9 $1 $12 $15 $14 6.88% Service Delivery $6 $0 $8 $19 $19 0.00% IT and Communications $3 $4 $6 $6 $2 68.80% Vehicles and Equipment $0 $0 $1 $1 $1 0.00% Total Expenditures $115 $43 $147 $171 $128 25.29% Transfers Transfers from Reserves -$64 -$21 -$84 -$80 -$58 26.78% Total Transfers -$64 -$21 -$84 -$80 -$58 26.78% Total CAO, HR, HS $0 $0 $0 $0 $0 0.00% Corporate Finance (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues Supplemental Taxation -$996 $0 -$522 -$745 -$745 0.00% Investment Income -$816 -$210 -$325 -$445 -$235 47.08% Government Transfers -$894 $0 -$83 -$83 -$83 0.00% Other Revenue -$532 -$85 -$93 -$98 -$13 86.50% Total Revenues -$3,238 -$294 -$1,023 -$1,371 -$1,076 21.47% Expenditures Salaries and Benefits $716 $350 $716 $775 $424 45.23% Administrative and Office $371 $115 $321 $328 $213 35.13% Debt Repayment $12 $73 $145 $145 $73 50.00% Service Delivery $1,959 $632 $1,629 $1,454 $822 43.48% IT and Communications $37 $37 $48 $51 $13 73.70% Internal Services Recovered -$94 -$58 -$116 -$116 -$58 50.00% Total Expenditures $3,000 $1,150 $2,743 $2,637 $1,487 43.61% Transfers Transfers from Reserves -$382 $0 -$287 $0 $0 $0 DC Contribution $0 $0 -$31 -$31 -$31 $0 Transfers to Reserves $796 $0 $0 $0 $0 $0 Total Transfers $413 $0 -$318 -$31 -$31 0.00% Corporate Finance $176 $855 $1,402 $1,235 $379 69.28% Health Services (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues Investment Income -$75 -$18 -$35 -$35 -$18 50.00% Government Transfers -$3,687 -$1,815 -$3,747 -$3,747 -$1,932 48.43% Other Revenue -$1,083 -$9 -$11 -$11 -$2 77.69% Total Revenues -$4,845 -$1,841 -$3,793 -$3,793 -$1,952 48.53% Expenditures Administrative and Office $7 $4 $8 $8 $4 47.18% Debt Repayment $238 $119 $238 $238 $119 50.00% Service Delivery $8,212 $4,207 $9,281 $8,609 $4,402 48.86% IT and Communications $84 $37 $121 $121 $83 30.85% Facilities $101 $59 $110 $116 $58 50.39% Vehicles and Equipment $237 $127 $240 $262 $136 48.37% Internal Services Used $180 $93 $235 $185 $93 50.00% Capital Contribution $381 $442 $435 $435 -$7 101.71% Total Expenditures $9,442 $5,087 $10,668 $9,975 $4,887 51.00% Transfers Transfers from Reserves -$500 $0 $0 $0 $0 0.00% DC Contribution -$66 -$35 -$70 -$70 -$35 50.00% Transfers to Reserves $1,556 $0 $0 $0 $0 0.00% Total Transfers $990 -$35 -$70 -$70 -$35 50.00% Total Tr, Para, HU $5,587 $3,212 $6,805 $6,112 $2,900 52.55% Paramedic Services (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues Government Transfers -$3,687 -$1,815 -$3,747 -$3,747 -$1,932 48.43% Other Revenue -$27 -$9 -$11 -$11 -$2 77.69% Total Revenues -$3,714 -$1,823 -$3,758 -$3,758 -$1,935 48.51% Expenditures Administrative and Office $7 $4 $8 $8 $4 47.18% Service Delivery $6,568 $3,386 $7,500 $6,828 $3,441 49.59% IT and Communications $84 $37 $121 $121 $83 30.85% Facilities $101 $59 $110 $116 $58 50.39% Vehicles and Equipment $237 $127 $240 $262 $136 48.37% Internal Services Used $180 $93 $235 $185 $93 50.00% Capital Contribution $381 $442 $435 $435 -$7 101.71% Total Expenditures $7,559 $4,148 $8,648 $7,955 $3,807 52.14% Transfers Transfers from Reserves $0 $0 $0 $0 $0 0.00% Total Transfers $0 $0 $0 $0 $0 0.00% Total Paramedic Services $3,845 $2,324 $4,890 $4,197 $1,873 55.38% Public Health (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues Investment Income -$75 -$18 -$35 -$35 -$18 50.00% Other Revenue -$1,056 $0 $0 $0 $0 0.00% Total Revenues -$1,131 -$18 -$35 -$35 -$18 50.00% Expenditures Debt Repayment $238 $119 $238 $238 $119 50.00% Service Delivery $1,644 $821 $1,781 $1,781 $961 46.06% Total Expenditures $1,883 $940 $2,020 $2,020 $1,080 46.53% Transfers Transfers from Reserves -$500 $0 $0 $0 $0 0.00% DC Contribution -$66 -$35 -$70 -$70 -$35 50.00% Transfers to Reserves $1,556 $0 $0 $0 $0 0.00% Total Transfers $990 -$35 -$70 -$70 -$35 50.00% Total WDG Health Unit $1,742 $887 $1,915 $1,915 $1,027 46.34% Corporate Services (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues User Fees -$707 -$390 -$620 -$697 -$308 55.88% Rent Revenue -$11 -$11 -$11 -$11 $0 100.04% Government Transfers -$2 $0 $0 $0 $0 0.00% Other Revenue -$275 -$116 -$123 -$95 $21 121.93% Total Revenues -$994 -$517 -$755 -$804 -$287 64.32% Expenditures Salaries and Benefits $2,156 $1,155 $2,346 $2,356 $1,201 49.01% Administrative and Office $307 $77 $188 $280 $202 27.65% Service Delivery $161 $126 $139 $78 -$48 162.41% IT and Communications $487 $332 $539 $535 $203 62.10% Facilities $4 $3 $6 $7 $4 41.39% Vehicles and Equipment $18 $5 $16 $21 $16 22.35% Internal Services Used $83 $57 $113 $113 $57 50.00% Internal Services Recovered -$93 -$52 -$105 -$105 -$52 50.00% Capital Contribution $284 $284 $284 $283 -$1 100.31% Total Expenditures $3,407 $1,985 $3,524 $3,567 $1,581 55.66% Transfers Transfers from Reserves -$620 -$332 -$715 -$658 -$326 50.46% Transfers to Reserves $41 $17 $39 $39 $22 44.16% Total Transfers -$579 -$315 -$675 -$619 -$304 50.86% Total Corporate Services $1,834 $1,154 $2,094 $2,145 $991 53.81% Clerks (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues User Fees $0 $0 $0 -$1 $0 25.00% Other Revenue -$9 -$1 -$6 -$10 -$9 7.89% Total Revenues -$9 -$1 -$6 -$10 -$9 8.74% Expenditures Salaries and Benefits $363 $191 $382 $382 $191 49.90% Administrative and Office $71 $12 $38 $62 $50 19.61% Service Delivery $18 $4 $5 $3 -$1 123.50% IT and Communications $11 $8 $22 $24 $16 32.53% Internal Services Recovered -$20 -$10 -$20 -$20 -$10 50.00% Total Expenditures $442 $204 $426 $451 $247 45.28% Transfers Transfers from Reserves -$27 $0 $0 $0 $0 0.00% Total Transfers -$27 $0 $0 $0 $0 0.00% Total Clerks $407 $203 $420 $441 $238 46.12% Information Technology (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues Rent Revenue -$11 -$11 -$11 -$11 $0 100.04% Government Transfers -$2 $0 $0 $0 $0 0.00% Other Revenue -$161 -$86 -$88 -$82 $4 104.75% Total Revenues -$174 -$97 -$99 -$93 $4 104.18% Expenditures Salaries and Benefits $781 $419 $856 $867 $447 48.40% Administrative and Office $75 $38 $88 $129 $91 29.42% Service Delivery $85 $49 $49 $12 -$37 407.31% IT and Communications $303 $232 $408 $402 $170 57.72% Facilities $4 $3 $6 $7 $4 41.39% Vehicles and Equipment $4 $1 $4 $5 $4 15.11% Internal Services Recovered -$73 -$42 -$85 -$85 -$42 50.00% Capital Contribution $251 $251 $251 $250 -$1 100.34% Total Expenditures $1,430 $951 $1,577 $1,587 $637 59.89% Transfers Transfers from Reserves -$67 -$21 -$25 -$25 -$4 85.41% Transfers to Reserves $6 $0 $5 $5 $5 0.02% Total Transfers -$60 -$21 -$20 -$20 $1 104.96% Total Information Technology $1,196 $832 $1,458 $1,474 $641 56.48% Building (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues User Fees -$707 -$390 -$620 -$697 -$307 55.90% Other Revenue -$103 $0 $0 -$3 -$3 0.00% Total Revenues -$809 -$390 -$620 -$700 -$311 55.64% Expenditures Salaries and Benefits $891 $485 $984 $984 $499 49.27% Administrative and Office $139 $21 $51 $71 $50 29.55% Service Delivery $11 $10 $10 $10 $0 101.43% IT and Communications $167 $89 $103 $103 $14 86.76% Vehicles and Equipment $14 $4 $12 $16 $12 24.51% Internal Services Used $83 $57 $113 $113 $57 50.00% Capital Contribution $33 $33 $33 $33 $0 100.06% Total Expenditures $1,337 $698 $1,306 $1,329 $631 52.54% Transfers Transfers from Reserves -$527 -$311 -$690 -$633 -$322 49.11% Transfers to Reserves $5 $2 $5 $5 $2 50.00% Total Transfers -$522 -$309 -$686 -$629 -$320 49.10% Total Building and Bylaw $5 $0 $0 $0 $0 0.00% Emergency Management (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues Other Revenue -$3 -$29 -$29 $0 $29 100.00% Total Revenues -$3 -$29 -$29 $0 $29 100.00% Expenditures Salaries and Benefits $121 $60 $123 $123 $64 48.43% Administrative and Office $22 $6 $11 $17 $11 35.66% Service Delivery $48 $63 $75 $53 -$11 120.31% IT and Communications $7 $3 $6 $6 $3 49.77% Vehicles and Equipment $0 $0 $0 $0 $0 51.11% Total Expenditures $198 $132 $216 $200 $67 66.29% Transfers Transfers to Reserves $30 $15 $30 $30 $15 50.00% Total Transfers $30 $15 $30 $30 $15 50.00% Total Emergency Management $225 $118 $217 $230 $111 51.46% Infrastructure and Environment (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues User Fees -$98 -$36 -$35 -$89 -$53 40.92% Rent Revenue -$765 -$229 -$701 -$701 -$472 32.63% Government Transfers -$2,332 -$2,085 -$3,418 -$3,419 -$1,334 61.00% Other Revenue -$2,119 -$374 -$1,933 -$2,022 -$1,648 18.50% Total Revenues -$5,313 -$2,725 -$6,087 -$6,231 -$3,506 43.73% Expenditures Salaries and Benefits $4,107 $2,213 $4,432 $4,462 $2,249 49.60% Administrative and Office $426 $251 $724 $725 $474 34.66% Debt Repayment $183 $89 $179 $179 $89 50.00% Service Delivery $6,593 $3,026 $7,215 $7,377 $4,351 41.02% IT and Communications $52 $26 $75 $80 $54 32.47% Facilities $488 $224 $476 $530 $306 42.31% Vehicles and Equipment $628 $308 $639 $665 $357 46.36% Internal Services Recovered -$755 -$337 -$823 -$793 -$457 42.43% Capital Contribution $11,507 $9,455 $11,072 $11,122 $1,667 85.01% Total Expenditures $23,230 $15,256 $23,988 $24,345 $9,089 62.66% Transfers Transfers from Reserves -$2,166 -$1,138 -$1,480 -$1,544 -$406 73.72% DC Contribution -$391 -$295 -$310 -$310 -$15 95.16% Transfers to Reserves $666 $288 $550 $550 $262 52.41% Total Transfers -$1,891 -$1,145 -$1,240 -$1,304 -$159 87.81% Total Public Works $16,026 $11,385 $16,661 $16,809 $5,424 67.73% Transportation (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues User Fees -$19 -$12 $17 -$19 -$7 62.66% Government Transfers -$2,330 -$2,085 -$3,215 -$3,215 -$1,130 64.86% Other Revenue -$1,222 -$106 -$750 -$782 -$676 13.50% Total Revenues -$3,571 -$2,203 -$3,948 -$4,016 -$1,813 54.85% Expenditures Salaries and Benefits $2,291 $1,281 $2,451 $2,443 $1,162 52.44% Administrative and Office $244 $178 $449 $414 $236 43.01% Service Delivery $1,736 $637 $1,752 $1,819 $1,182 35.00% IT and Communications $32 $15 $55 $57 $42 25.95% Facilities $75 $36 $83 $83 $47 43.79% Vehicles and Equipment $570 $284 $590 $607 $323 46.83% Capital Contribution $10,543 $8,866 $10,105 $10,155 $1,289 87.31% Total Expenditures $15,490 $11,297 $15,485 $15,578 $4,281 72.52% Transfers Transfers from Reserves -$1,747 -$820 -$820 -$860 -$40 95.35% DC Contribution -$368 -$295 -$295 -$295 $0 100.00% Transfers to Reserves ######## $288 $550 $550 $262 52.41% Total Transfers -$1,459 -$827 -$565 -$605 $222 136.65% Total Transportation $10,460 $8,267 $10,972 $10,957 $2,690 75.45% Waste Services (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues User Fees -$79 -$24 -$52 -$70 -$46 34.95% Rent Revenue -$4 -$1 -$3 -$3 -$1 50.00% Government Transfers $0 $0 $0 -$1 -$1 0.00% Other Revenue -$838 -$232 -$899 -$949 -$716 24.49% Total Revenues -$922 -$258 -$953 -$1,023 -$765 25.24% Expenditures Salaries and Benefits $429 $210 $446 $459 $248 45.85% Administrative and Office $149 $58 $164 $192 $134 30.30% Service Delivery $4,828 $2,356 $5,421 $5,521 $3,165 42.67% IT and Communications $4 $1 $5 $6 $5 16.68% Vehicles and Equipment $11 $2 $8 $11 $10 14.10% Capital Contribution $8 $7 $7 $7 $0 100.00% Total Expenditures $5,429 $2,634 $6,051 $6,196 $3,562 42.51% Transfers Transfers from Reserves $0 $0 -$106 -$126 -$126 0.00% DC Contribution -$23 $0 -$15 -$15 -$15 0.00% Total Transfers -$23 $0 -$121 -$141 -$141 0.00% Total Waste Services $4,485 $2,376 $4,976 $5,033 $2,657 47.21% Corporate Facilities Management (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues Rent Revenue -$760 -$227 -$698 -$698 -$471 32.56% Government Transfers $0 $0 -$203 -$203 -$203 0.00% Other Revenue $0 -$5 -$176 -$176 -$170 2.86% Total Revenues -$760 -$232 -$1,076 -$1,076 -$844 21.59% Expenditures Salaries and Benefits $1,176 $598 $1,250 $1,275 $677 46.89% Administrative and Office $16 $7 $17 $21 $13 35.89% Debt Repayment $183 $89 $179 $179 $89 50.00% Service Delivery $0 $3 $10 $0 -$3 100.00% IT and Communications $15 $9 $14 $16 $7 54.06% Facilities $414 $188 $392 $446 $259 42.04% Vehicles and Equipment $43 $21 $38 $42 $21 49.47% Internal Services Recovered -$755 -$337 -$823 -$793 -$457 42.43% Capital Contribution $950 $560 $938 $938 $378 59.69% Total Expenditures $2,041 $1,137 $2,015 $2,122 $985 53.59% Transfers Transfers from Reserves -$300 -$300 -$300 -$300 $0 100.00% Transfers to Reserves $10 $0 $0 $0 $0 0.00% Total Transfers -$290 -$300 -$300 -$300 $0 100.00% Total Facilities Management $991 $605 $639 $746 $141 81.08% County Forest (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues Government Transfers -$2 $0 $0 $0 $0 0 Other Revenue -$6 -$3 -$50 -$57 -$54 4.46% Total Revenues -$8 -$3 -$50 -$57 -$54 4.46% Expenditures Salaries and Benefits $130 $66 $146 $146 $81 44.84% Administrative and Office $14 $6 $90 $91 $85 7.08% Service Delivery $9 $10 $12 $17 $7 60.05% IT and Communications $0 $0 $0 $0 $0 16.36% Vehicles and Equipment $4 $2 $3 $5 $3 35.67% Capital Contribution $7 $22 $22 $22 $0 100.00% Total Expenditures $163 $106 $274 $281 $175 37.62% Transfers Transfers from Reserves -$84 -$18 -$170 -$171 -$152 10.84% Total Transfers -$84 -$18 -$170 -$171 -$152 10.84% Total County Forest $71 $85 $54 $54 -$31 158.35% Environment & Climate (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues Other Revenue -$52 -$29 -$59 -$59 -$30 48.71% Total Revenues -$52 -$29 -$59 -$59 -$30 48.71% Expenditures Salaries and Benefits $82 $59 $139 $139 $81 41.97% Administrative and Office $3 $1 $3 $7 $6 15.79% Service Delivery $20 $20 $20 $20 $0 100.00% IT and Communications $1 $1 $2 $1 -$1 215.80% Total Expenditures $106 $81 $164 $167 $86 48.60% Transfers Transfers from Reserves -$34 $0 -$84 -$88 -$88 0.00% Total Transfers -$34 $0 -$84 -$88 -$88 0.00% Total Environment and Climate $20 $52 $21 $20 -$32 261.50% Community Services (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues User Fees -$332 -$80 -$90 -$372 -$291 21.57% Rent Revenue -$2,212 -$1,144 -$2,224 -$2,254 -$1,110 50.74% Government Transfers -$15,440 -$8,243 -$15,933 -$15,585 -$7,341 52.89% Other Revenue -$1,972 -$257 -$573 -$536 -$279 47.98% Total Revenues -$19,956 -$9,724 -$18,820 -$18,746 -$9,022 51.87% Expenditures Salaries and Benefits $5,047 $2,066 $4,098 $4,620 $2,554 44.72% Administrative and Office $347 $233 $441 $478 $245 48.70% Debt Repayment $1,054 $467 $933 $933 $467 50.00% Service Delivery $15,622 $6,917 $15,778 $15,408 $8,492 44.89% IT and Communications $77 $51 $137 $94 $43 54.40% Facilities $2,592 $1,069 $2,996 $2,408 $1,339 44.40% Vehicles and Equipment $16 $5 $12 $24 $18 21.80% Internal Services Used $174 $490 $1,169 $1,107 $617 44.26% Internal Services Recovered -$387 -$192 -$423 -$391 -$198 49.29% Capital Contribution $2,044 $1,112 $1,212 $1,282 $170 86.74% Total Expenditures $26,586 $12,217 $26,355 $25,964 $13,747 47.05% Transfers Transfers from Reserves -$306 $0 $0 -$50 -$50 -0.01% DC Contribution -$314 -$215 -$530 -$530 -$315 40.57% Transfers to Reserves $198 $10 $20 $20 $10 50.01% Total Transfers -$422 -$205 -$510 -$560 -$355 36.61% Total Community Services $6,208 $2,288 $7,024 $6,658 $4,370 34.36% Ontario Works & Employment (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues Rent Revenue -$140 -$69 -$149 -$149 -$80 46.34% Government Transfers -$7,045 -$3,426 -$7,206 -$7,206 -$3,779 47.55% Other Revenue -$196 -$71 -$50 -$100 -$29 70.58% Total Revenues -$7,381 -$3,566 -$7,404 -$7,454 -$3,889 47.83% Expenditures Salaries and Benefits $1,441 $725 $1,490 $1,576 $851 45.99% Administrative and Office $176 $66 $106 $131 $65 50.49% Debt Repayment $292 $143 $286 $286 $143 50.00% Service Delivery $6,232 $2,865 $6,338 $6,338 $3,473 45.20% IT and Communications $17 $9 $71 $23 $15 36.41% Facilities $658 $208 $389 $379 $171 54.88% Internal Services Used $77 $164 $358 $333 $169 49.23% Internal Services Recovered -$387 -$192 -$423 -$391 -$198 49.29% Capital Contribution $83 $50 $50 $50 $0 100.00% Total Expenditures $8,590 $4,036 $8,665 $8,725 $4,689 46.26% Transfers DC Contribution -$44 -$23 -$45 -$45 -$23 50.00% Transfers to Reserves $20 $10 $20 $20 $10 50.00% Total Transfers -$24 -$13 -$25 -$25 -$13 50.00% Total Ont. Works, Emp't Resources $1,185 $458 $1,236 $1,246 $788 36.76% Child Care (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues User Fees -$313 -$73 -$74 -$354 -$281 20.60% Government Transfers -$6,203 -$2,995 -$5,993 -$5,993 -$2,998 49.97% Other Revenue -$263 -$58 -$348 -$260 -$202 22.20% Total Revenues -$6,779 -$3,126 -$6,415 -$6,607 -$3,481 47.31% Expenditures Salaries and Benefits $1,996 $846 $1,520 $1,955 $1,109 43.27% Administrative and Office $88 $14 $38 $43 $29 32.61% Service Delivery $5,828 $1,886 $5,155 $5,209 $3,323 36.20% IT and Communications $10 $4 $10 $11 $7 32.11% Facilities $142 $68 $116 $154 $87 43.83% Vehicles and Equipment $4 $1 $4 $7 $6 15.71% Internal Services Used $58 $29 $62 $59 $30 49.12% Capital Contribution $41 $120 $120 $190 $70 63.16% Total Expenditures $8,166 $2,967 $7,025 $7,628 $4,661 38.89% Transfers Transfers from Reserves -$300 $0 $0 -$50 -$50 0.00% Total Transfers -$300 $0 $0 -$50 -$50 0.00% Total Child Care $1,087 -$159 $610 $971 $1,130 -16.38% Housing (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues User Fees -$20 -$7 -$16 -$18 -$11 40.51% Rent Revenue -$2,071 -$1,075 -$2,075 -$2,105 -$1,030 51.05% Government Transfers -$2,192 -$1,822 -$2,734 -$2,386 -$564 76.37% Other Revenue -$1,513 -$129 -$176 -$176 -$47 73.29% Total Revenues -$5,796 -$3,033 -$5,001 -$4,685 -$1,652 64.74% Expenditures Salaries and Benefits $1,610 $495 $1,088 $1,089 $594 45.46% Administrative and Office $83 $153 $298 $305 $152 50.18% Debt Repayment $762 $324 $647 $647 $324 50.00% Service Delivery $3,563 $2,166 $4,284 $3,861 $1,695 56.10% IT and Communications $50 $39 $56 $60 $20 65.56% Facilities $1,792 $794 $2,491 $1,875 $1,082 42.33% Vehicles and Equipment $11 $4 $9 $16 $12 24.45% Internal Services Used $39 $297 $749 $715 $418 41.56% Capital Contribution $1,920 $942 $1,042 $1,042 $100 90.41% Total Expenditures $9,830 $5,214 $10,665 $9,611 $4,397 54.25% Transfers Transfers from Reserves -$6 $0 $0 $0 $0 0.00% DC Contribution -$270 -$192 -$485 -$485 -$292 39.69% Transfers to Reserves $178 $0 $0 $0 $0 0.00% Total Transfers -$98 -$192 -$485 -$485 -$292 39.69% Total Housing $3,936 $1,989 $5,179 $4,442 $2,453 44.78% Dufferin Oaks (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues User Fees -$3,906 -$1,897 -$3,864 -$3,992 -$2,095 47.52% Rent Revenue -$499 -$255 -$506 -$542 -$287 47.10% Government Transfers -$10,090 -$5,279 -$10,297 -$10,181 -$4,903 51.85% Other Revenue -$554 -$217 -$462 -$463 -$246 46.90% Total Revenues -$15,048 -$7,649 -$15,128 -$15,179 -$7,531 50.39% Expenditures Salaries and Benefits $12,456 $6,073 $13,238 $12,880 $6,808 47.15% Administrative and Office $432 $227 $444 $509 $283 44.49% Debt Repayment $1,368 $2 $5 $5 $2 50.00% Service Delivery $2,517 $953 $2,439 $2,503 $1,550 38.08% IT and Communications $139 $72 $132 $134 $62 53.53% Facilities $1,165 $552 $1,264 $1,310 $759 42.10% Vehicles and Equipment $153 $37 $163 $187 $150 19.56% Internal Services Used $46 $66 $92 $118 $52 55.80% Capital Contribution $737 $720 $720 $740 $20 97.30% Total Expenditures $19,012 $8,701 $18,495 $18,387 $9,686 47.32% Transfers Transfers from Reserves -$127 -$85 -$223 -$155 -$70 55.15% Transfers to Reserves $0 $304 $604 $604 $301 50.27% Total Transfers -$127 $218 $382 $449 $231 48.59% Total Dufferin Oaks $3,837 $1,270 $3,749 $3,657 $2,386 34.74% Dufferin Oaks Long Term Care (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues User Fees -$3,738 -$1,848 -$3,796 -$3,816 -$1,968 48.43% Government Transfers -$8,596 -$4,462 -$8,794 -$8,608 -$4,146 51.84% Other Revenue -$502 -$192 -$409 -$409 -$217 47.02% Total Revenues -$12,837 -$6,503 -$12,999 -$12,833 -$6,330 50.67% Expenditures Salaries and Benefits $11,812 $5,801 $12,661 $12,225 $6,424 47.45% Administrative and Office $371 $212 $414 $428 $216 49.54% Debt Repayment $1,368 $2 $5 $5 $2 50.00% Service Delivery $1,373 $657 $1,532 $1,411 $754 46.57% IT and Communications $125 $65 $118 $120 $55 54.05% Facilities $636 $285 $718 $738 $453 38.60% Vehicles and Equipment $103 $15 $132 $134 $119 11.22% Internal Services Used $46 $66 $92 $118 $52 55.80% Capital Contribution $466 $510 $510 $530 $20 96.23% Total Expenditures $16,299 $7,613 $16,182 $15,709 $8,095 48.47% Transfers Transfers from Reserves -$127 -$85 -$223 -$155 -$70 55.15% Transfers to Reserves $0 $304 $604 $604 $301 50.27% Total Transfers -$127 $218 $382 $449 $231 48.59% Total Dufferin Oaks Long Term Care $3,336 $1,329 $3,565 $3,325 $1,996 39.97% Community Support Services (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues User Fees -$163 -$47 -$64 -$173 -$125 27.38% Government Transfers -$1,493 -$816 -$1,503 -$1,573 -$757 51.88% Other Revenue -$3 $0 $0 -$2 -$2 1.70% Total Revenues -$1,659 -$863 -$1,568 -$1,748 -$884 49.40% Expenditures Salaries and Benefits $632 $266 $565 $644 $378 41.35% Administrative and Office $61 $15 $29 $81 $67 17.85% Service Delivery $1,144 $296 $907 $1,092 $796 27.11% IT and Communications $9 $5 $9 $9 $4 58.08% Facilities $49 $25 $51 $51 $25 50.00% Vehicles and Equipment $49 $22 $31 $53 $31 40.66% Total Expenditures $1,945 $629 $1,592 $1,931 $1,301 32.59% Transfers Transfers from Reserves $0 $0 $0 $0 $0 0.00% Total Transfers $0 $0 $0 $0 $0 0.00% ###### Total Community Support Services $285 -$234 $24 $183 $417 ## Mel Lloyd Centre (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues Rent Revenue -$279 -$142 -$287 -$324 -$182 43.77% Other Revenue -$49 -$25 -$52 -$52 -$27 47.66% Total Revenues -$328 -$167 -$339 -$376 -$209 44.31% Expenditures IT and Communications $1 $0 $1 $1 $1 34.21% Facilities $345 $163 $345 $367 $204 44.38% Capital Contribution $117 $100 $100 $100 $0 100.00% Total Expenditures $464 $264 $446 $469 $205 56.22% Transfers Total Transfers $0 $0 $0 $0 $0 0.00% Total Mel Lloyd Centre $136 $97 $107 $93 -$4 104.56% McKelvie Supportive Housing (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues User Fees -$4 -$2 -$4 -$4 -$2 54.34% Rent Revenue -$220 -$114 -$219 -$219 -$105 52.02% Total Revenues -$224 -$116 -$222 -$222 -$107 52.06% Expenditures Salaries and Benefits $12 $5 $11 $11 $6 46.12% IT and Communications $3 $1 $4 $4 $3 32.38% Facilities $135 $78 $150 $154 $76 50.84% Capital Contribution $155 $110 $110 $110 $0 100.00% Total Expenditures $305 $195 $275 $279 $84 69.78% Transfers Total Transfers $0 $0 $0 $0 $0 0.00% Total McKelvie Supportive Hsg $81 $79 $53 $57 -$22 139.45% Planning, Economic Development & Culture (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues User Fees -$30 -$6 -$15 -$60 -$54 10.24% Government Transfers -$88 -$23 -$143 -$104 -$82 21.78% Other Revenue -$103 -$1 -$21 -$87 -$86 1.50% Total Revenues -$220 -$30 -$179 -$252 -$221 12.00% Expenditures Salaries and Benefits $1,071 $502 $1,027 $1,188 $686 42.22% Administrative and Office $312 $200 $525 $565 $365 35.36% Service Delivery $396 $158 $216 $210 $53 75.03% IT and Communications $53 $39 $50 $50 $12 76.80% Facilities $136 $75 $110 $146 $71 51.26% Vehicles and Equipment $11 $5 $5 $12 $8 37.52% Internal Services Recovered $0 $0 -$50 $0 $0 0.00% Capital Contribution $579 $105 $105 $105 $0 100.00% Total Expenditures $2,558 $1,082 $1,986 $2,276 $1,194 47.52% Transfers Transfers from Reserves -$40 -$40 -$40 $0 $40 100.00% Transfers from Trust -$446 -$4 -$8 -$8 -$4 50.00% Transfer to Trust $45 $0 $0 $15 $15 0.00% DC Contribution -$109 -$111 -$259 -$259 -$148 42.87% Total Transfers -$550 -$155 -$307 -$252 -$97 61.49% Total PEC $1,787 $896 $1,500 $1,772 $876 50.58% Planning (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues User Fees -$2 -$6 -$15 -$20 -$14 30.00% Total Revenues -$2 -$6 -$15 -$20 -$14 30.00% Expenditures Salaries and Benefits $118 $55 $126 $126 $71 43.29% Administrative and Office $197 $165 $347 $351 $185 47.12% IT and Communications $24 $24 $25 $23 -$1 104.56% Total Expenditures $339 $243 $498 $499 $256 48.76% Transfers DC Contribution -$109 -$111 -$259 -$259 -$148 42.87% Total Transfers -$109 -$111 -$259 -$259 -$148 42.87% Total Planning $228 $126 $223 $220 $94 57.41% Economic Development (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues Government Transfers -$23 -$23 -$89 -$49 -$26 46.43% Total Revenues -$23 -$23 -$89 -$49 -$26 46.43% Expenditures Salaries and Benefits $186 $123 $246 $246 $122 50.16% Administrative and Office $40 $5 $121 $125 $120 4.09% Service Delivery $338 $148 $189 $150 $2 98.76% IT and Communications $2 $2 $2 $2 $0 101.34% Total Expenditures $566 $278 $558 $522 $244 53.26% Transfers Transfers from Reserves -$40 -$40 -$40 $0 $40 0.00% Total Transfers -$40 -$40 -$40 $0 $40 0.00% Total Economic Development $504 $215 $429 $473 $258 45.50% Museum of Dufferin (in 000s) 2019 JUN 2020 2020 YR 2020 DOLLAR %AGE ACTUAL ACTUAL END EST BUDGET CHANGE CHANGE Revenues User Fees -$28 $0 $0 -$40 -$40 0.36% Government Transfers -$65 $0 -$54 -$55 -$55 0.00% Other Revenue -$103 -$1 -$21 -$87 -$86 1.50% Total Revenues -$196 -$1 -$75 -$183 -$181 0.80% Expenditures Salaries and Benefits $767 $324 $655 $816 $493 39.66% Administrative and Office $74 $29 $57 $89 $60 32.83% Service Delivery $58 $10 $27 $61 $51 16.64% IT and Communications $27 $13 $23 $26 $13 50.85% Facilities $136 $75 $110 $146 $71 51.26% Vehicles and Equipment $11 $5 $5 $12 $8 37.52% Internal Services Recovered $0 $0 -$50 $0 $0 0.00% Capital Contribution $579 $105 $105 $105 $0 100.00% Total Expenditures $1,653 $560 $931 $1,255 $695 44.65% Transfers Transfers to Trust $45 $0 $0 $15 $15 0.00% Transfers from Trust -$446 -$4 -$8 -$8 -$4 50.00% Total Transfers -$401 -$4 -$8 $7 $11 -57.14% Total Museum and Archives $1,056 $555 $847 $1,079 $525 51.41%

REPORT TO COUNCIL

To: Warden White and Members of County Council

From: Anna McGregor, Director of Community Services

Meeting Date: August 13, 2020

Subject: Quarterly Community Services Activity Report – First Quarter 2020

In Support of Strategic Plan Priorities and Objectives: Good Governance - ensure transparency, clear communication, prudent financial management Economic Vitality – promote an environment for economic growth and development Inclusive and supportive community – support efforts to address current and future needs for a livable community

Purpose

The purpose of this report is to provide Council with the quarterly infographics that summarize work being undertaken by the Community Services Housing, Ontario Works and Children’s Services Divisions.

Background and Discussion

Attached is the Housing Services, Ontario Works and the Children’s Services Activity Reports for the first quarter of 2020. The attached infographics provide quick reference information for consideration.

The Housing Services infographic report summarizes: • Housing Access Dufferin (HAD) Wait List Composition • Housing Access Dufferin (HAD) Average Wait Times for Housed Applicants • Housing Access Dufferin (HAD) Applicants Housed • County Housing Move In and Move Out • Homelessness Prevention Program (HPP) Statistics • Ongoing Unit Composition Quarterly Community Services Activity Report – First Quarter 2020 Page 2 of 3

• New Announcements

The Ontario Works infographic report summarizes: • Intake Statistics • Client Outcomes • Caseload Statistics • Case Composition • Orangeville Employment Resource Centre (OERC) & Shelburne Employment Resource Centre (SERC) Statistics • New Announcements

The Children’s Services infographic report summarizes: • Fee Subsidy Statistics • Jean Hamlyn Average Monthly Number of Children (please note - as Jean Hamlyn Day Care Centre closed its doors on Friday, June 26, 2020 this is the last time it will appear on the quarterly reports) • EarlyON Child and Family Centre Number of Visits • Raising the Bar Program • Special Needs Resourcing Program iCAN (Inclusion for Children with Additional Needs) • New Announcements

Changes from the Previous Quarter

In mid-March, in response to pandemic emergency measures, some County of Dufferin departments and buildings closed to the public in compliance with efforts to limit or slow the spread of the virus. Most services to clients and the public continued to be provided during this time, but in a different way. The closure of some departments and buildings, and the changes to how services were provided, have impacted the numbers provided in the quarterly reports.

Housing Services: • There was an increase in the average number of applicants on the HAD waitlist from Q4 (695) to Q1 (712) • The total housed HAD applicants remained steady in Q1 • There was a decrease from Q4 (69) to Q1 (58) in the number of those provided financial assistance from urHome/PEPP • There was an increase in the total number of contacts for HPP in Q1 (332) as compared to Q4 2019 (141) • Increase in the number of referrals made for HPP from Q4 2019 (17) to Q1 (98) Quarterly Community Services Activity Report – First Quarter 2020 Page 3 of 3

Ontario Works: • There was an increase in the total applications received in Q1 (191) as compared to Q4 of 2019 (136) • The total exits to employment decreased slightly from Q4 (18) to Q1 (11) • The total number of visits at both the OERC and SERC decreased due to the pandemic and the closure of the ERCs in mid-March because of COVID-19 (except for essential in-person visits available by appointment only from 8:30 am to 11:00 am Monday through Friday at the OERC)

Children Services: • There was a slight decrease in the average monthly number of children receiving fee subsidy in Q1 (428) compared to Q4 2019 (458) • EarlyON Child and Family Centres saw a decrease in total visits in Q1 compared to Q4; however, this was due to the closure of the EarlyON Centres in mid-March because of COVID-19 • There were slightly less children receiving Special Needs Resource Programming in Q1 • The Raising the Bar Program had more workshops in Q1 (12) than in Q4 (7)

Financial, Staffing, Legal, or IT Considerations

There is no impact.

Recommendation

THAT the report of the Director, Community Services, titled Quarterly Community Services Activity Report – First Quarter 2020, dated August 13, 2020, be received.

Respectfully Submitted By:

Anna McGregor Director, Community Services

Attachments: Q1 Attachment Quarterly Community Services Report – Housing Q1 Attachment Quarterly Community Services Report – Ontario Works Q1 Attachment Quarterly Community Services Report – Children Housing Services Activity Report 2020 Q1 HAD¹ COMPOSITION & AVERAGE WAIT TIMES HAD¹ Average Wait Times for Housed Applicants

712 1,272 9 yrs 6 yrs 5 yrs 4 yrs 7 yrs 6 yrs Average number Total Approximate Bachelor 1 Bdrm 2 Bdrm 3 Bdrm 4 Bdrm of applicants on household longest wait Please note: Wait times vary depending on family size, age waitlist members time in HAD¹ of applicant and choice of location the applicant selects HOUSED APPLICANTS UNIT COMPOSITION

1 Total Units with Rental Support Supplied: 387 County Total HAD County Housed: Applicants Housed Move Out: 4 10 3 RGI Units 225 Affordable Units 65 23% Market Units 8 2% Rent Affordable/ 58% RGI 2 17% Rent 89 Supplement Market 9 Supplement 1 0 Units HOMELESSNESS PREVENTION PROGRAM (HPP)

86 58 28 332 98 19 Number of Financial Intake Total number of Number of Number clients served assistance assistance contacts (walk in, referrals ineligible for provided provided for telephone and email) made HPP financial urHome/PEPP LEAP/OESP assistance NEW ANNOUNCEMENTS THIS QUARTER Spring Harvest gift cards A pilot program was initiated in early 2020 In early March, 29 were mailed out to 529 to provide a transportation service to County tenants were families with a child Orangeville for our tenants who reside in taken on a tour of the enrolled in one of our Shelburne and Grand Valley. The service Museum of Dufferin, which programs. Each family with a picked up tenants and stopped at Walmart included transportation, child was provided with a gift for 1.5 hours. Due to COVID-19, the pilot lunch and games. card for $25.00 per child. was put on hold for the remainder of Q1. Everyone had a great time. A total of $356,567.30 of OPHI funding, under the Ontario Renovates component was given to Providers to be used for capital projects. This funding was largely utilized for roof replacements and the creation of a secondary suite. ¹ HAD - Housing Access Dufferin ⁺ please note: statistics are ² RGI - Rent Geared to Income accurate as of June 22, 2020 Ontario Works Activity Report 2020 Q1 INTAKE CLIENT OUTCOMES

191 1 85 11 Total exits to Total Average Online employment applications number of applications received in Q1 business days¹ received CASE COMPOSITION CASELOAD Average monthly caseload 624 3% 4% Singles 57.2%57% Average monthly Sole Support 35.4%35% beneficiaries 1,088 Parent (SSP) 35% 57% Couples 3.2%3% Total emergency Couples with 4.1%4% assistance cases 1 Dependents Average months on assistance 27 EMPLOYMENT RESOURCE CENTRES Orangeville (OERC) Shelburne (SERC)

40 1,104 107 40 982 216 Total number Total number Total number Total number Total number Total number of of days open of visits of new clients of days open of visits visitors requiring visiting OERC one-on-one support ² PLEASE NOTE: DUE TO COVID-19 THE ERC DATA IS FROM JANUARY & FEBRUARY 2020 ONLY NEW ANNOUNCEMENTS THIS QUARTER On February 27, 2020, To support the Social Assistance COVID-19 Early Measures, the County Council following actions related to SAMS were temporarily taken to approved the reduce disruption for clients and local office staff. implementation of the At the time of the March 2020 Ontario Works payrun: Electronic Document System suspends for income reporting and verifications will not take Management (EDM) place model, which is developed Extension of items set to expire in March 2020 as part of the Ministry’s Reoccurring Additional Benefits set to expire will be extended by Social Assistance Reform one month mandate Special Diet Allowances set to expire will be extended by one month ¹ Average # of business days from screening to financial eligibility decision ⁺ please note: statistics are ² OERC & SERC track different statistics. SERC keeps track of those requiring one-on-one support accurate as of June 22, 2020 to measure service demand and capacity as historically less services were available in Shelburne. Children's Services Activity Report 2020 Q1 CHILD CARE FEE SUBSIDY JEAN HAMLYN DAY CARE Average monthly number of Jean Hamlyn Average Monthly Number of children receiving fee subsidy 428 Children by Age Group 51 50 Total number of new children served 27 14 14 7 5 4 Fee Subsidy Age Groups by Percentage 0 Preschool Kindergarten School Age 3% 16% 25% 20% 35% Enrolled Waitlist Infant Toddler Preschool Kindergarten School Age EARLYON CHILD & FAMILY CENTRES Number of EarlyON Visits* by Site Number of EarlyON Visits* by Age Group

17.2% 41.1% 44.6% 55.4% 41.6%

Orangeville 2,678 Shelburne 2,711 1 Grand Valley 1,122 Adults 2,902 Children 3,609 RAISING THE BAR SPECIAL NEEDS RESOURCING Raising the Bar² Program Special Needs Resourcing Program iCAN⁴ Average monthly number of children up Total number of workshops 39 to and including Senior Kindergarten age 12 receiving Special Needs Programming Average monthly number of school age Total number of RECEs³ served in children receiving Special Needs workshops 14 86 Programming NEW ANNOUNCEMENTS THIS QUARTER The Orangeville EarlyON Jean Hamlyn and EarlyON staff The municipal daily Centre modernized its supported families, by reaching out maximum rates for Child Program Room to provide through email and providing home Care Fee Subsidy were a home-like space, which resources, as the centres closed due increased as of January, is welcoming and versatile to COVID-19 in late March. in order to provide more for diverse workshop financial help to families needs. who need it the most.

¹ Adults include parents and caregivers ⁺ please note: statistics are accurate ² Raising the Bar (Early Learning Quality Accreditation Program) as of June 22, 2020 ³ RECEs (Registered Early Childhood Educators) ⁴ iCAN (Inclusion for Children with Additional Needs) * EarlyON visit numbers are lower than usual due to the closure of the centres in mid March because of COVID-19

REPORT TO COUNCIL

To: Warden White and Members of County Council

From: Anna McGregor, Director of Community Services

Meeting Date: August 13, 2020

Subject: iCAN Service Review Update

In Support of Strategic Plan Priorities and Objectives: Good Governance – ensure transparency, clear communication, prudent financial management Inclusive & Supportive Community – support efforts to address current & future needs for a livable community

Purpose

This report provides an update as to the service delivery for the iCAN program (Inclusion for Children with Additional Needs) due to the current child care situation as a result of COVID-19.

Background & Discussion

Since April 2018, Dufferin Child and Family Services (DCAFS) has been the provider of Special Needs Resourcing supporting Child Care Centres in Dufferin County. In May 2020, the County requested an updated plan and budget in relation to duties of the members of the iCAN team, due to the closures of child care centres (with exception of Emergency Child Care) under the Provincial Emergency Order. The service review resulted in a reduced budget and a restructure of iCAN staff. Effective June 1, 2020, adjustments were made issuing lay off notices to 2 Resource Consultants as well as assigning the Senior Resource Consultant role a minimum of 10 hours per week and a maximum of 20 hours per week to partner with the County of Dufferin’s EarlyON team.

This exercise also created an opportunity to reflect and explore how to meet the needs of the children and families in our community. Ongoing consideration on how to iCAN Service Review Update Page 2 of 2

provide support in new ways and how services are delivered are at the forefront of this work.

The working group conducting the review was tasked to: 1. Develop a vision for improved coordination of services and supports for children up to the age of 12 and their families. 2. Complete an inventory of services and supports for families of children up to and including 12 years of age. Upon completion, the resource will be listed in My DUFFERIN. 3. Develop a work plan to present to Dufferin Coalition for Kids (DuCK) for community endorsement.

Financial, Staffing, Legal, or IT Considerations

There will be a reduced budget specific to iCAN programming. However, it must be stressed that the overall Children’s Services budget position is still unclear in light of service changes and funding changes during the pandemic.

Effective September 1, 2020, all licensed child care centres will be permitted to operate at full capacity, resulting in further service changes. Licensees will continue to be required to maintain ratios and group sizes as set out under the Child Care and Early Years Act, 2014 (CCEYA). The enhanced health and safety procedures that were put in place as part of the provincial re-opening plan, will remain in place.

The County as the designated Consolidated Municipal Service Manager (CMSM) continues to seek clarity on funding from the Ministry of Education (EDU).

Recommendation

THAT the report of the Director, Community Services, titled iCAN Service Review Update, dated August 13, 2020, be received.

Respectfully Submitted By:

Anna McGregor Director, Community Services

REPORT TO COUNCIL

To: Warden White and Members of County Council

From: Anna McGregor, Director of Community Services

Meeting Date: August 13, 2020

Subject: EarlyON Service Delivery Review Update

Good Governance – ensure transparency, clear communication, prudent financial management Inclusive & Supportive Community – support efforts to address current & future needs for a livable community

Purpose

This report provides an update as to the current service delivery model of the EarlyON Centres within Dufferin County. EarlyON Centres have been closed since March 16, 2020 as a result of the Provincial Emergency Orders due to the COVID-19 Pandemic.

Background & Discussion

The Pandemic created the opportunity to reflect and explore our service delivery methods. EarlyON Centres are mandated to provide services, despite the ongoing Provincial Emergency Order. As such a virtual programming model was developed.

The priority is to continue to meet the needs of the children families in Dufferin County by providing the best resources available during the COVID crisis and onward.

All family support groups have continued in a “Zoom” forum. The County continues to provide parenting workshops, community engagement with Facebook Live and are strengthening community partnership with support to Public Health.

EarlyON Service Delivery Review Update Page 2 of 2

The County have also partnered with i-CAN in creating a working group to develop a vision for improved coordination of services and supports for children up to 12 years and their families. The working group created a program statement to guide their work.

Financial, Staffing, Legal, or IT Considerations

The EarlyON staffing complement was reduced from 12 staff to 4. The reduction of 8 members of staff, was reached through re-deployment or temporary lay-off.

At this time the 4 staff, who are working in the EarlyON service, continue to deliver virtual services to children and their families in Dufferin County, as noted in this report.

Effective September 1, 2020, EarlyON Child and Family Centres will be permitted to reopen with in-person programming where participants pre-register and where additional health and safety protocols are in place. These additional protocols will be outlined in an operational guidance document, which will be provided in the coming weeks by the province. These details will inform how and when the County reopen the EarlyON sites.

Recommendation

THAT the report of the Director, Community Services, titled EarlyON Service Delivery Review Update, dated August 13, 2020, be received.

Respectfully Submitted By:

Anna McGregor Director, Community Services

Attachments: Program Statement EarlyON and iCAN

Program Statement

Working in partnership, iCAN and EarlyON will build capacity and provide services to families with children 0-12 in Dufferin County. Together we are committed to create and strengthen accessible inclusive services for our community. We value strong relationships and natural connections in a welcoming safe space for all families in Dufferin County.

July 2020

REPORT TO COUNCIL

To: Warden White and Members of Council

From: Sonya Pritchard, Chief Administrative Officer

Meeting Date: August 13, 2020

Subject: Diversity and Inclusion Training

In Support of Strategic Plan Priorities and Objectives: Good Governance – ensure transparency, clear communication, prudent financial management Inclusive and supportive community – support efforts to address current and future needs for a livable community

Purpose

The purpose of this report is to provide an update on plans for diversity and inclusion training for members of Council and staff.

Background & Discussion

At the July 9, 2020 meeting, County Council passed a motion directing staff to arrange for anti-black racism and diversity and inclusion training for members of Council and staff.

With respect to training for members of Council, a request for quote to obtain proposals for training in September has been issued with a closing date of August 15, 2020. The training will provide members of Council with an overview of the why diversity, equity and inclusion contribute to organizational success and an introduction to how conscious and unconscious bias can create barriers to inclusion.

The training will take place in a 2 hour virtual session and will aim to provide participants with: • a shared understanding of the terms anti-Black racism, racism, diversity, equity and inclusion Diversity and Inclusion Training Page 2 of 3

• a discussion about what diversity, equity and inclusion means in their lives and work and tips for discussing diversity and inclusion • definitions of conscious and unconscious bias and how they are acquired • ability to recognize how bias may influence behaviours and decisions • strategies to manage the effects of unconscious bias

Members of senior staff will attend with Council bringing the total number of participants to 23. Participants will be split into smaller groups to allow for better discussion. Respondents to the RFQ were asked to indicate their preferred group size. In addition, the RFQ includes an option for respondents to recommend follow up training.

The cost of the training will not be available until after the RFQ is closed and the submissions evaluated.

Training options for all staff are currently being evaluated by Human Resources and by the staff Diversity and Inclusion committee. Arranging training for over 400 hundred staff members (over half of whom work shift work) will take some time and could be quite costly. The County of Dufferin has recently become a member of the Canadian Centre for Diversity and Inclusion (CCDI), joining many other Canadian employers including other municipalities. CCDI offers an abundance of resources, self-directed online training, and virtual training sessions. Using these options as a first stage of the training would allow for flexibility and limit costs. An assessment of the appropriateness of these tools and the cost is underway and should be completed by mid-August with the goal to initiate training in September.

Other training options being considered for staff include train the trainer components, specialized training for managers and supervisors, and in-depth training for the Diversity and Inclusion committee members. Inclusion leadership training for the Senior Management team is ongoing.

In addition to formalized training, members of the Diversity and Inclusion Committee are exploring additional informal opportunities to discuss and celebrate diversity and inclusion.

Financial, Staffing, Legal, or IT Considerations

Training options for all staff are being evaluated.

Diversity and Inclusion Training Page 3 of 3

Recommendation

THAT the report of the Chief Administrative Officer, dated August 13, 2020, regarding the Diversity, and Inclusion Training, be received.

Respectfully Submitted By:

Sonya Pritchard, CPA, CMA Chief Administrative Officer

REPORT TO COUNCIL

To: Warden White and Members of Council

From: Sonya Pritchard, Chief Administrative Officer

Meeting Date: August 13, 2020

Subject: Additional SWIFT Project

In Support of Strategic Plan Priorities and Objectives: Economic Vitality – providing an environment for economic growth Good Governance – ensure transparency, clear communication, prudent financial management

Purpose

The purpose of this report is to recommend approval of an agreement with SWIFT for an additional broadband project.

Background & Discussion

As part of Phase 3, SWIFT has issued and closed a Request for Proposals (RFP) to expand broadband infrastructure in Dufferin County. SWIFT has evaluated all eligible proposals and network designs that were submitted by prequalified service providers to address broadband service gaps in the County’s eligible funding areas. Contracts and service provider agreements are to be put in place later this summer.

To identify high-quality projects, SWIFT evaluated the eligible proposals against a predefined assessment criteria. When evaluating and selecting projects for funding, SWIFT takes into consideration the following: ability to provide 50 Mbps down, 10 Mbps up (50/10) service or greater, number of premises passed, future scalability of the network, and service provider contribution proportion, among other project selection factors. Additional SWIFT Project Page 2 of 5

The following is an overview of the Dufferin County SWIFT project:

Project Target Value: $7,157,588 SWIFT Funding available for Dufferin County: $4,771,725 Dufferin County contribution to SWIFT to date: $ 537,500 RFP Issued: 09-Mar-20 Procurement Closed: 29-May-20 Proposals Received: 10 Evaluation Team: SWIFT Engineer, SWIFT GIS, SWIFT Finance, Dufferin County IT

Operating on a cost sharing basis, SWIFT leverages federal and provincial funding to subsidize Internet Service Providers (ISP) up to a maximum of 2/3 of the eligible costs for awarded projects to bring reliable internet to underserviced areas. The evaluation resulted in there being sufficient SWIFT funding for the top 4 scoring projects based on the maximum 2/3 funding allowance. A summary of the procurement results is below:

SWIFT ISP Total Project Premises Kms of Fibre Funding Contribution Value Passed Installed

Total 4 $3,694,548 $2,562,322 $6,256,870 1180 89.70 Projects

Targets* $4,771,725 $2,385,863 $7,157,588 1680 104

% of Targets 77% 107% 87% 70% 86% Achieved

*Targets are established as part of the Contribution Agreement administered through the Ministry of Agriculture, Food, and Rural Affairs for SWIFT funding.

After awarding the 4 projects, SWIFT has $1,077,177 ($1,036,346 + $40,831 refundable HST) in funding remaining for Dufferin County. The fifth top scoring project received from North Frontenac Telephone Company Ltd. has a project value of $4,112,299. There are three options that can be considered in relation to this fifth project.

Option 1: Award 5th project using remaining SWIFT funds and additional Dufferin funds • SWIFT utilizes remaining $1,077,177, Dufferin County contributes $1,305,673 • The project is completed as proposed

Option 2: Negotiate scope of fifth project to spend all remaining SWIFT funds • SWIFT utilizes remaining $1,077,177, no additional funding from Dufferin County Additional SWIFT Project Page 3 of 5

• The outcome would not be known until a negotiation was complete. There is a risk the ISP may not be interested.

Option 3: Negotiate scope of projects 1-4 to spend all remaining SWIFT funds • SWIFT utilizes remaining $1,077,177, no additional funding from Dufferin County • The outcomes would not be known until the negotiation is complete. There is a risk that one or more ISPs may not be interested.

Location of fifth project (SWIFT+)

SWIFT+ Project 460 premises passed 42KM of Fibre Installed Located in: Shelburne, Mono, Amaranth

Served Area (ineligible for SWIFT funding)

Additional SWIFT Project Page 4 of 5

Option 1 is recommended. Option 1 ensures the entire fifth project will be completed. This option requires an agreement between SWIFT and Dufferin County. SWIFT entered into a similar agreement in Lambton County to extend the scope of the SWIFT projects there. These additional projects that exceed the initial SWIFT funding are being referred to as SWIFT+. A form of agreement is attached.

The impact of adding the fifth SWIFT project for Dufferin County can be seen below:

SWIFT ISP SWIFT+ Total Project Premises Kms of Funding Contribution (Additional Value Passed Fibre County Installed Funding

Total 5 $4,771,725 $4,291,771 $1,305,673 $10,369,169 1640 131.4 Projects

Targets* $4,771,725 $2,385,863 N/A $7,157,588 1680 104

% of Targets 100% 180% N/A 145% 98% 126% Achieved

All five projects are to be completed by the end of 2022.

Financial, Staffing, Legal, or IT Considerations

The inclusion of a fifth project in the SWIFT construction will require an additional financial contribution of $1,305,673. Dufferin County currently has a reserve for broadband with a balance of $2,000,000 which would cover the full amount. To proceed with the project, will require entering in to an agreement with SWIFT.

Recommendation

THAT the report of the Chief Administrative Officer, dated August 13, 2020, regarding Additional Broadband Project, be received;

AND THAT Council approve Option 1 to proceed with the fifth project under the SWIFT+ program valued at $4,112,299 with a contribution from Dufferin County of $1,305,673; Additional SWIFT Project Page 5 of 5

AND THAT the County contribution be funded from the reserve for Broadband;

AND THAT, the County of Dufferin enter into an agreement with SWIFT based on the form of agreement attached.

Respectfully Submitted By:

Sonya Pritchard, CPA, CMA Chief Administrative Officer

Attachments: SWIFT Agreement for additional broadband project under SWIFT+ THIS AGREEMENT MADE THIS _____ DAY OF ______, 202__ BETWEEN:

CORPORATIONOF THE COUNTY OF DUFFERIN (hereinafter referred to as the “County”) - and - SOUTHWESTERN INTEGRATED FIBRE TECHNOLOGY INC. (hereinafter referred to as “SWIFT”)

WHEREAS, Southwest Integrated Fibre Technology Incorporated ("SWIFT") tendered a request for proposal bearing number SWF 20-03-001 on March 9, 2020 for certain fibre network works within the geographic boundaries of Dufferin County;

AND WHEREAS, SWIFT received ten (10) bids in response thereto and the 4 bids (proposals) were accepted and to be completed by December 31, 2022;

AND WHEREAS, the North Frontenac Telephone Company Ltd ("NFTC") submitted the fifth (5th) highest scoring proposal on May 15, 2020 (hereinafter, "DUF_13_NFTC"), which is summarized in the summary of the project attached hereto as Appendix "A" and the map of the affected area attached as Appendix "B", but, despite a community need, DUF_13_NFTC did not proceed at that time due to lack of funding;

AND WHEREAS, there is now an opportunity to have the works described in DUF_13_NFTC completed utilizing additional financial contributions from Dufferin County;

AND WHEREAS, this serves to confirm the County’s funding contribution towards expenses actually incurred in completing all of the works contemplated in DUF_13_NFTC;

AND WHEREAS, the County is prepared to provide additional financial support towards the $4,021,974 (exclusive of H.S.T.) total project costs to complete DUF_13_NFTC;

NOW THEREFORE, the Parties agrees as follows:

1. Contract Tendering. SWIFT will accept and issue a contract to NFTC for NFTC to complete DUF_13_NFTC and to complete those works by no later than December 31, 2022, so that the assets and technology is functional and available for use by that date. The contract for those works will be strictly between SWIFT and NFTC.

2. NFTC Contribution to DUF_13_NFTC. The contract between SWIFT and NFTC is to specify that NFTC is to contribute $1,729,449 towards eligible costs and $311,217 towards ineligible costs for a total of $2,040,666 (exclusive of H.S.T.) and any other funds (other than those noted in paragraph 3 below) required from its own funds to complete DUF_13_NFTC.

3. County Financial Commitment. SWIFT will contribute the remaining $1,036,346 (plus $provincial balance currently held by SWIFT and the County will contribute $1,305,673 (inclusive of H.S.T.) of additional new monies towards DUF_13_NFTC, provided that those funds are required for NFTC to complete DUF_13_NFTC in its entirety. By no later than sixty (60) days after DUF_13_NFTC has been fully completed, SWIFT agrees to confirm to the County in writing that DUF_13_NFTC has been fully completed and the total sum, not to exceed $1,305,673, that SWIFT required the County to contribute towards DUF_13_NFTC. In doing so, SWIFT is to confirm the following in writing to the County:

a. total expenses incurred in completing DUF_13_NFTC; and

b. the sums expended by SWIFT (and/or NFTC, as applicable) for labour, equipment and assets actually carried out, utilized and installed in completing DUF_13_NFTC; and

c. that NFTC's financial contribution stipulated in paragraph 2 above has been fully expended on DUF_13_NFTC; and

d. that the $1,036,346 provincial balance has been fully expensed and disbursed towards DUF_13_NFTC.

4. SWIFT Invoice to County. SWIFT is to invoice the County in writing on a quarterly basis for payment of the County’s contribution, not to exceed $1,305,673 in the aggregate, and the County agrees to pay said invoice within twenty-one (21) days of the date of its receipt of SWIFT's invoice. All invoices must show evidence of supporting invoice from NFTC of eligible expenses incurred and paid.

5. Audit Rights. The County reserves the right to audit any and all of SWIFT's records in its possession and or control relevant to DUF_13_NFTC to confirm, to its reasonable satisfaction:

a. that the works carried and invoiced for were done in accordance with the specifications of DUF_13_NFTC; b. that NFTC has first expensed its own funds (being the sums noted in paragraph 2 above) towards completing DUF_13_NFTC before any sums are invoiced to (and payable by) the County; c. that SWIFT has expended the $1,036,346 in provincial and federal funds remaining from phase 1 of the project; and d. that the funds requested and/or otherwise invoiced by SWIFT to the County for DUF_13_NFTC have actually been expended solely on DUF_13_NFTC.

SWIFT agrees to grant the County, its employees and contractors access to such records, including permitting the County to make reproductions thereof, up until expiry of the period that is six (6) months after DUF_13_NFTC has been completed (as confirmed by SWIFT's notice provided to the County pursuant to paragraph 3 above) during SWIFT's regular business hours and as otherwise reasonably requested by the County.

6. No Liability to the County. Save and except as expressly stipulated otherwise herein, the County bears and assumes no responsibility or liability whatsoever in regard to DUF_13_NFTC including, for greater certainty, no responsibility and liability in regard to design, specifications and the carrying out of any works in relation to DUF_13_NFTC. It is understood and agreed that the County's sole and exclusive obligation hereunder is to disburse its financial contributions to SWIFT for expenses actually incurred to complete DUF_13_NFTC, on the terms and conditions set out herein.

7. Counter-signed Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Communication of an executed copy of this Agreement, or of any counterparts thereto, by facsimile transmission or electronically in portable document format (PDF) shall constitute good and effective delivery.

IN WITNESS WHEREOF the parties hereto have executed this agreement as of the day and year as set out above.

CORPORATION OF THE COUNTY OF DUFFERN

Per:______Name: Darren White Title: Warden Date: ______

Per: ______Name: Pam Hillock Title: Clerk Date: ______

I/We have the authority to bind the Corporation.

SOUTHWESTERN INTEGRATED FIBRE TECHNOLOGY INC.

Per: ______Name: David Mayberry Title: ______Date: ______

Per: ______Name: Barry Field Title: ______Date: ______

I/We have the authority to bind SWIFT.

Appendix "A" - DUF_13_NFTC Summary

NFTC is proposing a new pure fibre optic Network designed to pass approximately 460 potential subscribers with a dedicated fibre allocated to each individual connecting back to their Central Office to be located in Shelburne, ON. This Network will be connected to their Core Network located at 151 Front Street, Toronto, ON via leased backhaul fibre optic circuit.

The proposed network architecture is based on an Active Ethernet architecture with dedicated fibre connections for each individual subscriber. The network will offer pure fibre optic connectivity. The proposed design includes 50% spare capacity in; Central Office, and fibre strands. The system will offer multiple points of access for interconnection. The point to point fibre design facilitates efficient scalability of the network electronics which are centralized in the Central Office and in our Core.

Appendix "B" - DUF_13_NFTC Map

REPORT TO COUNCIL

To: Warden White and Members of County Council

From: Sonya Pritchard, Chief Administrative Officer

Meeting Date: August 13, 2020

Subject: Service Review Report #9 – Update

In Support of Strategic Plan Priorities and Objectives: Good Governance – ensure transparency, clear communication, and prudent financial management

Purpose

The purpose of this report is to provide a regular update on the Service Delivery Review (SDR) Project.

Background & Discussion

Project Vision – Creating a service delivery model that ensures public value and financial sustainability.

Project Mission – Conduct a comprehensive review of shared municipal services, county operations, and human/community services.

Project Success • in-depth understanding of current services and service delivery methods • provision of actionable recommendations for efficient, effective, and sustainable delivery of municipal services • buy-in among County Staff and Stakeholders that recommendations are aligned to the community needs and will reduce future operational costs and improve service delivery • enhanced knowledge on tools, techniques and methodology to continually improve service delivery moving forward

Service Review Report #9 – Update Page 2 of 4

Status Update

As a result of the pandemic the SDR project was put on hold for several months. Work is once again underway on both Parts A and B.

In May, Council received a report with recommendations to consider modifying the focus of the Part B section of the project so that lessons learned as a result of the COVID 19 crisis could be incorporated. Following this a detailed assessment on how this would impact the scope of the project was completed by the Optimus SBR consulting team and reviewed by senior staff. Staff has determined that a significant change in the scope of the project is not feasible within the current budget or timeframe. It is still desirable to incorporate lessons learned (and still being learned) from the pandemic response.

The previous recommendation was to re-assess service delivery requirements, complete an organizational assessment and develop a plan that is financially sustainable. Re- assessing service delivery requirements will be an ongoing process over the coming months and years as we learn to adapt to ongoing changes. This work will be incorporated where practical in the SDR for those services identified in the original scope. The need for a complete organizational assessment may still be valid but it is more appropriate at this time to limit the assessment to those services previously identified in the scope of the service review. Finally, creating a sustainable financial plan will be an ongoing process that will need to continue beyond the scope of the SDR given the current level of uncertainty both internally and from a broader economic context. In summary, after further review it makes more sense for the SDR to continue on for the most part within the original scope, incorporating additional perspectives where possible. This will allow the project to be completed on budget and by the revised deadline of December 4, 2020.

Work underway for Part B includes final review of the interim report about the Current State. The draft report was circulated to senior staff and the Service Review team with numerous comments provided to the consultants for consideration. Follow up meetings are taking place with various departments to further refine the findings in the document and to incorporate some of the changes from COVID 19. One service area, that requires additional assessment and most likely increased focus is corporate IT, particularly software solutions for finance and human resources. Staff are assessing this area and a subsequent report will be forthcoming.

Part A, the Shared Services review, has also been moving ahead. Following the pause in project, the local CAOs have met several times over the past several months and have assessed the impacts of COVID 19 on the review and determined that it made sense for the project to proceed as outlined in the original scope. The Interim report on Current Service Review Report #9 – Update Page 3 of 4

State is complete following an extensive review by the CAO group and a session with the Steering Committee. Information has been distributed to all local Councillors. The final phase of the project is to develop recommendations and will get underway shortly.

The chart below outlines the Phase 2 activities and current status.

Activity/Task Who’s involved Dates Status Draft Interim Reports Optimus March 18 Completed (Parts A&B) Review of project focus and Optimus, SMT May-June Completed scope of Part B of the project to address viability of shifting direction Review of interim report for CAO, Service Review May-August Ongoing current state for all Part B Team, SMT Services Service Review Team meeting on Optimus, County CAO, August 12 Ongoing Future State Planning Service Review Team County Staff communications – County CAO, Project Mid-August and Ongoing briefing notes, bulletin board Coordinator, onward updates (paused due to COVID Communications Group 19, to resume) Public Engagement/Information County CAO, Mid-August Ongoing - updates to JoinIn Dufferin Engagement Group Review Part A Current State Optimus, CAO Working June, July Completed Report Group Steering Committee Meeting to Optimus, County CAO, July 13 Completed discuss current state findings for Steering Committee Part A CAO working Group Interim Report for current state Optimus July 27 Completed for all Part A Services Joint Council Workshop to Optimus, CAOs, local N/A Cancelled present findings of in-depth Councils due to review and future state COVID 19 opportunities (Part A) Information package re Current Optimus, County CAO August 4 Completed State Report, Future State Planning distributed to local Councillors

Service Review Report #9 – Update Page 4 of 4

Activity/Task Who’s involved Dates Status Councillors to provide comments Local Councillors August 18 Ongoing re Current State report and Future State planning

The Project Coordinator continues to be involved in all activities ensuring logistics requirements and communications are in place.

The project name has been updated to include a tag line: Service Delivery Review – Modernizing to Serve You Better.

Financial, Staffing, Legal, or IT Considerations

The application for the Municipal Modernization Funding was successful and the full cost of the consulting contract has been awarded at $268,000. The deadline for completing the reviews has been extended to December 4, 2020.

Recommendation

THAT the report of the Chief Administrative Officer, dated August 13, 2020, regarding Service Review Report #9, be received;

AND THAT the Service Delivery Review project continue within the original scope, incorporating lessons learned through COVID 19, to ensure it is completed within the approved budget and provincial deadline of December 4, 2020.

Respectfully Submitted By:

Sonya Pritchard, CPA, CMA Chief Administrative Officer

Ministry of Government and Ministère des Services gouvernementaux et Consumer Services des Services aux consommateurs

ServiceOntario ServiceOntario

Regulatory Services Branch Direction de la réglementation

20 Dundas Street West, 4th Floor 20, rue Dundas Ouest, 4e étage Toronto ON M5G 2C2 Toronto ON M5G 2C2

Email to all Municipalities of Ontario

Date: July 6, 2020

To: All Municipalities of Ontario

From: Jeffrey W. Lem, Director of Titles for the Province of Ontario

Subject: Moving Towards a More digital-focused Service Model for Land Registration Services ______

I am pleased to share information about how ServiceOntario’s land registration services will be delivered effective October 13, 2020, in keeping with our government’s approach to move towards digital online services for Ontarians. Effective October 13, 2020, the Ontario government will be discontinuing land registration counter services currently delivered at all 54 Land Registry Offices (LROs).

Land registration is a segment of government services where many of our customers have already adopted the digital channel as its preference. Our data shows that 99% of land registration documents are registered online, 87% of searches are conducted online and 98% of surveyors submit plans for pre-approval via email. Ontario’s land registration system was established in 1795 and has undergone several transformations in its 225 years of existence.

Moving toward a more digital-focused service model is part of the evolution of this sector, which is timely and will benefit all customers. For most services, it will no longer be necessary to visit a local LRO. In some cases, where customers need hard copies, ServiceOntario will have processes in place until longer term solutions are developed. Our goal is to ensure that we maintain a modern and efficient organization, focused on the needs and expectations of our staff and customers, while ensuring the integrity of the land registration system.

For many Municipalities this will be a seamless change, as Teraview is already being used to both file documents and search title. For those Municipalities that file documents in paper, both Teraview and OnLand will be improved to accept digital versions of paper documents.

Please feel free to contact me at [email protected] should you have any questions regarding this communication.

Sincerely,

Jeffrey W. Lem Director of Titles for the Province of Ontario

Ministry of Transportation Ministère des Transports Safety Program Development Branch Direction de l'élaboration des 87 Sir William Hearst Avenue, Room 212 programmes de sécurité Toronto, Ontario M3M 0B4 87, avenue Sir William Hearst, bureau 212 Toronto, Ontario M3M 0B4

July 10, 2020

Dear Municipal Stakeholder,

I am pleased to announce that as of July 1, 2020 the province expanded the types of off-road vehicles permitted on-road to two new additional types: off-road motorcycles commonly known as dirt bikes; and, extreme terrain vehicles, which are semi-amphibious vehicles with six or more wheels. This updated regulation can be found at https://www.ontario.ca/laws/regulation/030316.

It is important to note that the same on-road access rules for existing off-road vehicles continue to apply for these new vehicles on provincial roadways (Please see Schedule B of Ontario Regulation 316/03: Operation of Off-Road Vehicles on Highways). Similarly to the previously permitted vehicle types, municipalities may permit the use of off-road motorcycles and extreme terrain vehicles in their local jurisdiction through by-law. However, municipalities with existing by-laws permitting off-road vehicles will need to amend their by-law after July 1, 2020 if they want to allow these the new types of vehicles on their local roads. By-laws created before July 1, 2020 apply only to those classes of off-road vehicle which were permitted to operate on-road at the time: all-terrain vehicles, two-up all-terrain vehicles, and side by sides (utility terrain- vehicles, recreational off highway vehicles).

To support municipalities with these changes, the ministry has developed guidance documents to help municipalities decide whether to permit these new vehicles on their local roadways. These documents also provide guidance for proposed, yet to be proclaimed, changes for municipalities listed in Ontario Regulation 8/03 which will amend the way off-road vehicles are permitted on-road access to municipal roads. In municipalities listed in Ontario Regulation 8/03, off-road vehicles will automatically be allowed on municipal roads unless the municipality creates a by-law to prohibit or restrict their use. These new provisions have a target implementation date of January 1, 2021 and will replace the current requirement that those municipalities listed in Ontario Regulation 8/03 must enact a by-law to permit off-road vehicles to operate on identified municipal roads. If you have any questions regarding these future changes, please contact the general inquiry line for the Safety and Information Management office of the Operations Division at 905-704-2960.

For reference, the guidance documents are attached.

I would ask that you please forward this notice and enclosed guidance material to the attention of municipal staff in charge of traffic safety and those responsible for enforcing off-road vehicle laws in your area. If there are any questions regarding these amendments, please do not hesitate to contact the Acting Manager at the Safety Program Development Office Erik Thomsen at (647)-638-5210 or [email protected].

.../2 -2-

Thank you for your assistance in communicating this change.

Sincerely,

Angela Litrenta A/Director Safety Program Development Branch Ministry of Transportation

Attachment – Municipal Guidance Materials

Effective July 1, 2020, the Ministry of Transportation (MTO) is making changes to add off-road motorcycles (ORM) and extreme terrain vehicles (XTV) to the existing list of off-road vehicles (ORV) permitted on-road. These two new ORV types will be in addition to the currently permitted 4 wheeled ORV types.

Municipalities will continue to have the authority and make decisions about ORVs by way of by-law to:  Permit ORVs  Only allow specific ORVs on road  Only allow ORVs at specific hours of the day  Impose additional speed limits ORV is a general term used to capture several different vehicles designed for off-road, however, only certain off-road vehicles that meet the requirements in Ontario Regulation 316/03 are permitted on-road: “A “single-rider” all-terrain vehicle (ATV) is designed to travel on four low- pressure tires, having a seat designed to be straddled by the operator, handlebars for steering control and it must be designed by the manufacturer to carry a driver only and no passengers.

A two-up ATV is designed and intended for use by an operator or an operator and a passenger. It is equipped with straddle-style seating and designed to carry only one passenger.

A recreational off-highway vehicle (ROV) has two abreast seats, typically built with a hood, and uses a steering wheel instead of a motorcycle steering handlebar.

A utility terrain vehicle (UTV) has similar characteristics to an ROV but typically also features a box bed. UTVs are generally designed for utility rather than for recreational purposes.

Extreme Terrain Vehicles (XTVs), commonly referred to as Argos are 6+ wheeled off-road vehicles capable of riding in multiple terrains, including through water. These vehicles sometimes come with tracks, however, tracked versions are not being permitted on road and are restricted to off-road use only.

Off-Road Motorcycles (ORMs) are 2 wheeled off-road vehicles that come in varying configurations such as, but not limited to: Recreational ORMs, Trail ORMs, Competition ORMs, Dual sport ORMs.

Vehicles permitted on any municipal road where a by-law is created to enable their use will continue to be permitted. MUNICIPAL BY-LAWS: Effective July 1, 2020, additional types of ORVs can be permitted on municipal roads and provincial roadways where local municipalities create new by-laws to enable their use (existing ORV by-laws granting access will not automatically permit new types; a new by-law will need to be passed after July 1, 2020). LICENCE REQUIREMENT: These new vehicle types will require at least a G2 or M2 licence, the same as other off-road vehicles. These vehicles do not come with lights so they are restricted from operating at night or when the weather is poor unless equipped with proper aftermarket lighting. Also, no passengers are allowed on ORMs.

Proposed for January 1, 2021, in municipalities listed in Regulation 8/03, all ORV vehicle types, including new vehicle types, will be permitted on municipal roads. Municipalities must create a by-law to restrict or prohibit their use.

With respect to the enforcement of these laws, the police act independently when carrying out their duties. Any issues with the day-to-day operations of police services and the actions of its officers should be raised with the local chief of police or his/her representative. All set fines can be found on the Ontario Court of Justice website. This document is a guide only. For official purposes, please refer to the Highway Traffic Act and regulations. For more information, please visit Ontario.ca/ATV.

Ministry of Transportation | Safety Program Development Branch | (416) 235-3585 | [email protected] Existing Types permitted: ATVs, Two-Up ATVs, New Types: ROVs, UTVs ORMs and XTVs

Existing rider safety requirements: Rider safety requirements:  Must be at least 16 years old  Must hold at least a valid G2 or M2  Must hold at least a valid G2 or licence M2 licence (same as existing ORV types)  Wear an approved motorcycle helmet  Must be at least 16 years old  Wear a seat belt, where provided  Wear an approved motorcycle helmet  Travel at speeds less than the posted  Wear a seat belt, where provided speed limit  Travel at speeds less than the posted  Travel only on shoulder, and where speed limit unavailable, right most portion of the  Travel only on shoulder, and where roadway unavailable, right most portion of the  Be driven in the same direction as traffic  Be driven in the same direction as traffic  Carry the ATV/ORV's registration permit  Carry the ATV/ORV's registration permit

Existing passenger safety requirements: Passenger safety requirements  If the vehicle was manufactured with  NEW No passengers are permitted on seat belts, everyone must buckle up ORMs while operating on-road  If the vehicle has passenger foot rests,  If the vehicle was manufactured with the passenger must be able to reach seat belts, everyone must buckle up these foot rests  If the vehicle has passenger foot rests,  The number of occupants is limited to the passenger must be able to reach the number of available seating positions these foot rests  No passengers under the age of 8 are  The number of occupants is limited to allowed and additional passenger the number of available seating positions restrictions apply if the driver is a young  No passengers under the age of 8 are and novice driver with a minimum G2 or allowed and additional passenger M2 licence restrictions apply if the driver is a young  All riders – drivers and passengers – and novice driver with a minimum G2 or must wear an approved motorcycle M2 licence helmet  All riders – drivers and passengers – must wear an approved motorcycle helmet

 Be registered and plated  NEW Exempted from the standards listed  Be insured in s.10  Must have wheels in contact with the  NEW As an alternative to the standards ground listed in s.10 of Ontario Regulation 316/03  Be compliant with one of the XTVs must comply with sections 7.2, 7.3, ANSI/COHV standards listed in s.10 of 7.4, 7.5 (other than section 7.5.1), 7.6, 7.7, Ontario Regulation 316/03 (certification 7.8 and 7.9 of the Society of Automotive label commonly found near footrest) Engineers Standard J2258, entitled “Light  Have headlights and taillights on at all Utility Vehicles” (braking ability, lighting, times rollover protection)  NEW XTVs that are tracked are not permitted on-road  NEW Have headlights and taillights on between sunset and sunrise (nighttime riding) or when the weather is unfavourable  NEW ORMs must have a minimum wheel rim diameter of 250 mm, and has a minimum wheelbase of 1 016 mm (to prevent pocket bikes)  NEW ORMs may meet federal definition for Restricted Use Motorcycles, and would need to meet federal standards, or may be Competition Vehicles, for which no federal standards apply  Be registered and plated  Be insured  Must have wheels in contact with the ground Off-Road Vehicles During 2019, the Ministry of Transportation made two All Terrain Vehicles (ATVs) Side-by-Sides New ORV Types legislative amendments to the Highway Traffic Act to improve the experience of off-road vehicle (ORV) riding in the province. These changes, outlined Types within this infographic, have two effective dates: One “single-rider” two-up all-terrain recreational utility terrain off-road extreme terrain set of changes became effective as of July 1, 2020 Common ORV all-terrain vehicle vehicle off-highway vehicle vehicle motorcycle vehicle (ATV) (two-up ATV) (ROV) (UTV) (ORM) (XTV) and the second set of changes are proposed to take effect January 1, 2021. Effective July 1, 2020 Proposed for January 1, 2021

Current vehicles permitted on road 80km/h

No changes Where a by-law is/was created to enable their use, Where a by-law is/was created to enable their use, Permitted on ANY municipal road these vehicles types or vehicles will continue to be these vehicles types or vehicles will continue to be

lessthan where a by-law is created to enable their use permitted on any municipal road permitted on any municipal road

Not permitted on road Additional by-law/amended existing by-law Additional by-law/amended existing by-law Restricted to off road use is required to permit new vehicle types is required to permit new vehicle types Municipality A Municipality

er for Business Act No changes By-laws made before July 1, 2020 will not By-laws made before July 1, 2020 will not Default speed limit automatically permit these vehicles automatically permit these vehicles Smart

, Current vehicles permitted on road In municipalities listed in Regulation 8/03, all ORV vehicle types, including new vehicle types, will be permitted on municipal roads. in

Municipalities must create a by-law Getting Ontario Moving Act Getting Permitted on ANY municipal road Where a by-law is/was created to enable their use, to restrict or prohibit their use where a by-law is created to enable their use these vehicles types will continue to be permitted on any municipal road Additional by-law/amended existing by-law

Not permitted on road Better for People is required to permit new vehicle types OPT - IN Restricted to off road use Regulation 8/03)

Municipality B Municipality OPT - OUT Municipalities listed

By-laws made before July 1, 2020 will not automatically permit these vehicles Michelle Hargrave

From: Clerk Sent: Friday, July 17, 2020 9:24 AM To: Michelle Hargrave; Michelle Dunne Subject: FW: Dufferin POA Update Attachments: Minister's Letter - COVID-19 Economic Recovery Act - 8 July 2020.pdf

Regards,

Pam Hillock|County Clerk/Director of Corporate Services County of Dufferin|Phone: 519‐941‐2816 Ext. 2503| [email protected] |55 Zina Street, Orangeville, ON L9W 1E5

From: Laura Hall Sent: Thursday, July 16, 2020 3:09 PM Subject: RE: Dufferin POA Update

Good afternoon, Members of the Dufferin POA Board,

I hope you are all well, staying safe and enjoying the gorgeous summer weather we’ve had lately! I thought it was a good time to touch base with the Board and provide the following updates for your reference.

General POA Court Services Updates

 Early resolutions are scheduled for July 21 and 28 – to date, early resolutions in Caledon have been going very well  The Court closure has been extended with a new reopening date of September 14  Staff have been working with Dufferin County staff on logistics for reopening and further details will be shared closer to September

1  Staff continue to provide service and respond to inquiries while working from home and attending the County Office on a rotational basis  The Province will be introducing supporting legislation to allow municipally-run courts to use technology to deliver services remotely – the enclosed letter from Minister S. Clark provides further information on the changes proposed through COVID-19 Economic Recovery Act

Interim Acting Assignments in POA Court Services

Nicole Shearman has graciously accepted the position as Acting Manager, POA Court Services. Nicole will continue to provide leadership and support to the Dufferin POA Office, while also working closely with the Caledon team. Nicole Shay will be stepping in as Acting Supervisor, POA Court Services. You may be familiar with Nicole and she will continue to support Caledon and Dufferin. We are very fortunate to have their knowledge, expertise and professionalism, and of course their optimistic approach to the work they do.

Moving forward, further updates will be provided by Nicole Shearman – I encourage you to reach out to her with any questions you may have.

Thank you for your support over the last several months as we work through this together.

Kind regards,

Laura

Laura Hall Acting General Manager, Corporate Services / Acting Town Clerk Corporate Services Department

Office: 905.584.2272 x. 4288

Email: [email protected]

Town of Caledon | www.caledon.ca | www.visitcaledon.ca | Follow us @YourCaledon

From: Laura Hall Sent: Friday, June 26, 2020 4:10 PM

Subject: RE: Dufferin POA Update

Good afternoon, Members of the Dufferin POA Board,

I hope you are all well and staying safe!

I wanted to check in with you to provide the following updates:

2  MAG has confirmed that there will be no in-person court during July and it will likely be September before court resumes – I would like to highlight that there has not been an official announcement on this, but once that is made I will share it with you  Staff met with facilities staff at the Dufferin County Court Office to assess the space as we continue to prepare for a reopening (enclosed is a Guide provided by MAG to assist municipalities when court resumes) – we are finalizing a plan that we will share with you at a later time  Staff in POA along with the Prosecutors are fine-tuning the process for early resolutions that are scheduled for July 21 and 28  Town of Caledon Mayor Thompson sent the enclosed Letter to the Premier of Ontario advocating and showing support for the modernization of POA services as flexibility is crucial as we prepare for a ‘new normal’ post- COVID-19

Those are my updates at this time, but please don’t hesitate to reach out if you have any questions at all.

Have a great weekend and though a little early, I wish you a Happy Canada Day!

Kind regards,

Laura

Laura Hall Acting General Manager, Corporate Services / Acting Town Clerk Corporate Services Department

Office: 905.584.2272 x. 4288

Email: [email protected]

Town of Caledon | www.caledon.ca | www.visitcaledon.ca | Follow us @YourCaledon

3 Ministry of Municipal Affairs Ministère des Affaires municipales and Housing et du Logement Office of the Minister Bureau du ministre

777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7000 Tél.: 416 585-7000

234-2020-2680 July 8, 2020

Dear Head of Council:

The COVID-19 outbreak has touched everyone in the province, creating personal and financial hardship, and resulting in losses far greater than anyone could have imagined. We are making steady progress in the safe reopening of the province, and we acknowledge and celebrate those who went above and beyond through this crisis.

I am writing to inform you that on July 8, 2020, our government introduced the COVID- 19 Economic Recovery Act, 2020, to help get Ontario back on track. Our proposed bill will address three critical needs Ontario faces: restarting jobs and development; strengthening communities; and creating opportunity for people.

Our government recognizes the key role that municipalities play in restarting the economy, and that their efficient functioning and economic sustainability is critical to Ontario’s future success. We are also continuing to negotiate with our federal partners to ensure communities across Ontario receive the urgent financial support they need. We know that municipalities require fair and flexible investment to protect front line services and help restart the economy.

This bill includes proposals that will enable municipal councils and local boards to meet electronically on a permanent basis and allow municipal councils to decide if they wish to have proxy voting for their members. Our government also proposes to finalize the community benefits charges framework; enhance the Minister of Municipal Affairs and Housing’s existing zoning order authority to provide more certainty when fast tracking the development of transit oriented communities; make it faster to update and harmonize the Building Code so that we can break down interprovincial trade barriers, and permanently establish the office of the Provincial Land and Development Facilitator to help solve complex land use issues. We are also working on optimizing provincial lands and other key provincial strategic development projects that will help facilitate economic recovery efforts.

My ministry will be hosting a technical information briefing on the proposed community benefits charges framework, including proposed changes to development charges and parkland dedication, so that municipal staff can gain a better understanding of the proposal. The technical briefing will take place in the near future and invitations from the Assistant Deputy Minister of Local Government and Planning Policy Division to municipal Chief Administrative Officers, Treasurers and Chief Planners will be forthcoming. .../2

Head of Council Page 2

In addition to initiatives that I have outlined above from my ministry, there are several other proposals included in our proposed legislation that will support your communities. Changes proposed will modernize our outdated environmental assessment framework, provide more local say on future landfill sites, and ensure strong environmental oversight, while supporting faster build-out of vital transport and transit infrastructure projects to support our economy. Municipally-run courts will be able to use technology to deliver services remotely and we are also moving to fill justice of the peace vacancies faster and more transparently.

We will be extending the validity period of unused marriage licences and protecting the province’s most vulnerable consumers who rely on payday loans, by proposing limits on related interest rates and fees.

Also proposed is the reduction of regulatory burdens on farming while preserving the environmental rules that will support this vital part of our economy. Businesses will be able to count on clear, focused and effective rules that do not compromise people’s health, safety or the environment through our changes that continue to focus on cutting red tape. At the same time, our changes will allow health and safety standards to be updated more quickly to ensure worker safety in a changing economy.

As the province continues to reopen and the economy recovers, it’s more critical than ever to position Ontario as a top-tier destination for investment, domestic growth, and job creation. A key measure to support this objective is the creation of a new investment attraction agency, Invest Ontario, that will promote the province as a key investment destination and work closely with regional partners to coordinate business development activities.

Our proposed changes will also help our communities respond in part to the challenges that this outbreak has brought to our education system. Changes proposed would allow school boards to select the best candidates for director of education for their respective communities. We will also reduce red tape that is preventing access to school for some First Nation students and by limiting unproductive suspensions for our very youngest students. Students with severe learning disabilities will have an opportunity to complete their studies in the upcoming school year and by broadening the mandates of TVO and TFO, our broadcasters will be able to support students’ learning needs better during these challenging times.

Through this proposed legislation, we will take the first step towards a strong restart and recovery. More information on our proposals can be found on the Legislative Assembly of Ontario’s website.

Our greatest challenges lie ahead of us, and we know we cannot overcome them alone. It’s time for everyone to play a role in rebuilding Ontario together. We will ensure no community or region is left behind. Every community must recover if all of Ontario is to grow and prosper again.

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Head of Council Page 3

Municipalities are encouraged to continue to review our Government’s Emergency Information webpage at: Ontario.ca/alert. I thank you for your continued support and collaboration in these challenging times.

Sincerely,

Steve Clark Minister of Municipal Affairs and Housing c: Chief Administrative Officers Municipal Clerks Kate Manson-Smith, Deputy Minister of Municipal Affairs and Housing Brian Rosborough, Executive Director, Association of Municipalities of Ontario

Michelle Hargrave

From: Clerk Sent: Friday, July 31, 2020 2:20 PM To: Michelle Hargrave Subject: FW: Dufferin POA Update Attachments: 2020 Stats.xlsx

Michelle Dunne|Deputy Clerk| Corporate Services County of Dufferin|Phone: 519-941-2816 Ext. 2504| [email protected] |55 Zina Street, Orangeville, ON L9W 1E5

From: Nicole Shearman Sent: Friday, July 31, 2020 12:19 PM

Subject: Dufferin POA Update

Good Afternoon POA Board Members, I hope you are all enjoying this summer weather! I can advise that Bill 197 has received Royal Assent, the amendments under the Provincial Offences Act include;  Allowing defendants to request a trial, in early resolution courts and in first attendance municipalities that administer parking, by mail or other electronic method permitted by the court house;  Allowing defendants and prosecutors to conduct early resolution discussions remotely in all cases;

1  Allowing any participant, including a clerk of the court, witness, judge, or justice of the peace, to attend any proceeding remotely by audio or video, unless the presiding judicial official orders otherwise;  Allowing the judiciary to order in-person attendance where the interests of justice or a fair trial require it;  Permitting provincial offences officers to seek search warrants remotely in all cases; and  Allowing defendants to provide credible and trustworthy information upon applying for a re- opening without the need to attend court to have an affidavit commissioned. We are awaiting a guidebook from the Ministry which will help to support municipalities in the roll out of the amendments, and hope to receive this in the coming weeks. Two remote early resolution (Justice of the Peace and defendant attend via telephone) court dates were held in July, both went very well. There are two and a half days of remote early resolution scheduled for August. We continue to work hard to ensure all safety measures are put in place to protect both staff, judiciary and the public for our expected resumption of in-person matters on September 14, 2020. The Q2 statistics are attached for your review, if you have any questions please let me know.

Enjoy the long weekend! Nicole

Nicole Shearman Acting Court Services Manager Corporate Services

Town of Caledon | www.caledon.ca | www.visitcaledon.ca | Follow us! @YourCaledon

2 2020 Part 1 Trial Dispositons

Jan - Jun 2019 Jan - Jun 2020 ADJ 18% 22% DIS 1% 1% Guilty as is 16% 12% Guilty to a Lesser 27% 23% * in-person court proceedings stopped due to Covid-19 Q1%0% on March 16, 2020 SIA 8% 12% WD 20% 22% WNO 9% 8%

Adjourned ADJ Dismissed DIS Guilty as is Guilty to a lesser offencWithdrawn WD Withdrawn no Officer WNO Sentenced in Absentia SIA Quashed Q Stayed STD 2020 Part 1 Police Force Comparision

Dufferin OPP Orangeville Police Shelburne Police

January 271 164 194 February 245 125 227 March 246 96 166 April 84 37 15 May 284 44 73 June 343 65 241 July August September October November December

Total 1473 531 916 2020 Part 1 Traffic Tickets

2019 2020 Monthly Difference Cumulative Total January 649 648 -1 -1 February 650 597 -53 -54 March 1337 510 -827 -881 Q1 Total 2636 1755 April 1322 136 -1186 -2067 May 892 402 -490 -2557 June 623 649 26 -2041 Q2 Total 2837 1187 July 973 August 885 September 850 Q3 Total 2708 0 October 726 November 582 December 585 Q4 Total 1893 0

Total 10074 2942 2020 Part 3 Summons

2019 2020 Monthly Difference Cumulative Total January 94 74 -20 -20 February 24 92 68 48 March 65 77 12 60 April 80 18 -62 -2 May 73 34 -39 -41 June 87 45 -42 -83 July 82 -82 -165 August 85 -85 -250 September 157 -157 -407 October 159 -159 -566 November 93 -93 -659 December 73 -73 -732

Total 1072 340 Part 1Yearly Summary by Municipality

AMARANTH 2019 2020 Jan 17 26 Feb 10 21 Mar 89 33 Apr 51 3 May 31 29 June 15 13 July 27 Aug 23 Sept 27 Oct 23 Nov 23 Dec 11

Total 396 125

E. GARAFRAXA 2019 2020 Jan 326 Feb 14 14 Mar 63 Apr 35 0 May 18 5 June 10 3 July 6 Aug 10 Sept 18 Oct 18 Nov 11 Dec 17

Total 174 51

GRAND VALLEY 2019 2020 Jan 18 8 Feb 38 Mar 21 3 Apr 14 1 May 12 7 June 23 July 8 Aug 2 Sept 10 Oct 17 Nov 4 Dec 12

Total 157 30

MELANCTHON 2019 2020 Jan 31 24 Feb 48 12 Mar 162 21 Apr 65 2 May 43 18 June 13 39 July 33 Aug 26 Sept 26 Oct 25 Nov 11 Dec 18

Total 538 116

MONO 2019 2020 Jan 135 187 Feb 164 174 Mar 514 179 Apr 294 66 May 147 173 June 129 202 July 207 Aug 199 Sept 134 Oct 149 Nov 148 Dec 115

Total 2955 981 MULMUR 2019 2020 Jan 19 19 Feb 27 16 Mar 71 7 Apr 91 12 May 28 52 June 12 83 July 35 Aug 34 Sept 59 Oct 14 Nov 7 Dec 8

Total 551 189

ORANGEVILLE 2019 2020 Jan 228 164 Feb 175 125 Mar 283 96 Apr 484 37 May 426 44 June 217 65 July 271 Aug 217 Sept 321 Oct 243 Nov 200 Dec 186

Total 3251 531

SHELBURNE 2019 2020 Jan 197 194 Feb 209 227 Mar 191 166 Apr 287 15 May 183 73 June 224 241 July 386 Aug 373 Sept 255 Oct 237 Nov 177 Dec 218

Total 2937 916 Michelle Hargrave

From: Tracy MacDonald Sent: Thursday, July 30, 2020 11:51 AM To: Michelle Hargrave Subject: RE: Resolution - Diversity Training

The resolution regarding diversity training was passed on June 8, 2020.

“WHEREAS The Town of Orangeville recognizes there have been questions in the public related to both diversity training and use of force training and protocols for Police Services, including in Ontario;

WHEREAS the Town recognizes that police officers join this profession out of a desire to do good, to serve and to protect the communities they serve;

AND WHEREAS an understanding of community diversity can foster authentic inclusion;

AND WHEREAS empathy training, and de‐escalation training, can support understanding other people’s perspectives;

AND WHEREAS the Town recognizes that policing can be a dangerous profession, and officer as well as community safety are critical considerations in law enforcement;

AND WHEREAS the Ontario Provincial Police have indicated they have a comprehensive diversity training program, however there may not be the same resources available across the entire province for smaller Police Services;

AND WHEREAS there is concern in the public about the boundaries of use of force, such as neck restraints, and oversight;

AND WHEREAS there isn’t clarity on a common bar on diversity and empathy training or on use of force and oversight;

THEREFORE BE IT RESOLVED that the Mayor write to the Solicitor General to encourage common training requirements for all members of Police Services in Ontario as it relates to diversity, empathy and use of force;

AND THAT the Solicitor General provide clarity on police oversight going forward given the anticipated changes to legislation to ensure effective accountability continues;

AND THAT annual updates or refresher courses be mandatory to ensure our Police Services have the best and current information available to them;

AND THAT THE TOWN request that the use of force protocols be reviewed to ensure they are safe and would meet current standards, and then shared across the province;

1 AND THAT THE TOWN circulate this resolution to all Ontario municipalities seeking their support.”

Thanks,

Tracy Macdonald| Assistant Clerk | Corporate Services Town of Orangeville | 87 Broadway | Orangeville ON L9W 1K1 519‐941‐0440 Ext. 2256 | Toll Free 1‐866‐941‐0440 Ext. 2256 [email protected] | www.orangeville.ca

2 CORPORATION OF THE COUNTY OF DUFFERIN

BY-LAW NUMBER 2020-53

A BY-LAW TO RATIFY THE ACTIONS OF THE WARDEN AND THE CLERK FOR EXECUTING AN AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF DUFFERIN AND HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE MINISTER OF AGRICULTURE, FOOD AND RURAL AFFAIRS. (Rural Economic Development Program Agreement)

BE IT ENACTED BY THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF DUFFERIN AS FOLLOWS:

1. That the Agreement between the County of Dufferin and Her Majesty The Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs, in a form substantially the same as attached hereto as Schedule “A” be approved.

2. That the staff of the County of Dufferin is hereby authorized to take such actions as are appropriate, and the Warden and Clerk are herby authorized to execute such documents as are appropriate to implement the agreement referred to herein.

READ a first, second and third time and finally passed this 13th day of August, 2020.

John Creelman, Acting Warden Pam Hillock, Clerk

CORPORATION OF THE COUNTY OF DUFFERIN

BY-LAW NUMBER 2020-54

A BY-LAW TO RATIFY THE ACTIONS OF THE WARDEN AND THE CLERK FOR EXECUTING AN AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF DUFFERIN AND MARCH OF DIMES CANADA. (Service Agreement for Assisted Living Services in Shelburne – Hub & Spoke Model)

BE IT ENACTED BY THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF DUFFERIN AS FOLLOWS:

1. That the Agreement between the County of Dufferin and March of Dimes Canada, in a form substantially the same as attached hereto as Schedule “A” be approved.

2. That the staff of the County of Dufferin is hereby authorized to take such actions as are appropriate, and the Warden and Clerk are herby authorized to execute such documents as are appropriate to implement the agreement referred to herein.

READ a first, second and third time and finally passed this 13th day of August, 2020.

John Creelman, Acting Warden Pam Hillock, Clerk

CORPORATION OF THE COUNTY OF DUFFERIN

BY-LAW NUMBER 2020-55

A BY-LAW TO RATIFY THE ACTIONS OF THE WARDEN AND THE CLERK FOR EXECUTING AN AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF DUFFERIN AND SERVICES AND HOUSING IN THE PROVINCE. (Service Agreement for Assisted Living Services in Orangeville – Hub & Spoke Model)

BE IT ENACTED BY THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF DUFFERIN AS FOLLOWS:

1. That the Agreement between the County of Dufferin and Services and Housing in the Province, in a form substantially the same as attached hereto as Schedule “A” be approved.

2. That the staff of the County of Dufferin is hereby authorized to take such actions as are appropriate, and the Warden and Clerk are herby authorized to execute such documents as are appropriate to implement the agreement referred to herein.

READ a first, second and third time and finally passed this 13th day of August, 2020.

John Creelman, Acting Warden Pam Hillock, Clerk

CORPORATION OF THE COUNTY OF DUFFERIN

BY-LAW NUMBER 2020-56

A BY-LAW TO AUTHORIZE THE WARDEN AND CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF DUFFERIN AND GEORGIAN COLLEGE OF APPLIED ARTS & TECHNOLOGY. (Lease Agreement – Mel Lloyd Centre)

BE IT ENACTED BY THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF DUFFERIN AS FOLLOWS:

1. That the agreement between the County of Dufferin and Georgian College of Applied Arts & Technology, in a form substantially the same as attached hereto as Schedule “A” be approved.

2. That the staff of the County of Dufferin is hereby authorized to take such actions as are appropriate, and the Warden and Clerk are herby authorized to execute such documents as are appropriate to implement the agreement referred to herein.

READ a first, second and third time and finally passed this 13th day of August, 2020.

John Creelman, Acting Warden Pam Hillock, Clerk TABLE OF CONTENTS

Page

ARTICLE 1 - Basic Terms and Definitions ...... 1 1.1 Basic Terms ...... 1 1.2 Definitions...... 2 ARTICLE 2 - Demise and Term...... 5 2.1 Demise ...... 5 2.2 Measurement ...... 5 2.3 Term ...... 5 2.4 Delay in Possession...... 5 2.5 Overholding ...... 5 ARTICLE 3 - Rent ...... 5 3.1 Covenant to Pay ...... 5 3.2 Basic Rent ...... 6 3.3 Additional Rent ...... 6 3.4 Determination of Realty Taxes ...... 6 3.5 Business and Other Taxes ...... 7 3.6 Payment of Additional Rent...... 7 3.7 Annual Readjustment of Additional Rent ...... 7 3.8 Payment Method ...... 7 3.9 Deposit ...... 7 3.10 Above-Normal Utilization ...... 8 3.11 Rental Taxes...... 8 3.12 Rent Past Due ...... 8 ARTICLE 4 - Control and Operation of Building by Landlord ...... 8 4.1 Building Operation and Repair ...... 8 4.2 HVAC Systems ...... 9 4.3 Tenant Requirements ...... 9 4.4 Use of Common Areas ...... 9 4.5 Janitorial Services ...... 9 4.6 Rules and Regulations...... 10 ARTICLE 5 - Use of Premises ...... 11 5.1 Use of Premises...... 11 5.2 Observance of Law ...... 11 5.3 Waste and Nuisance ...... 11 5.4 Utilities ...... 11 In no event shall the Landlord be liable for, nor have any obligation with respect to, an interruption, cessation, or other failure in the supply of any such utilities, services or systems, including without limitation the water and sewage systems, to the Lands, Building or the Leased Premises whether or not supplied by the Landlord...... 11 ARTICLE 6 - Maintenance, Repairs and Alterations of Premises ...... 11 6.1 Inspection Maintenance and Repair of Premises ...... 11

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TABLE OF CONTENTS (continued) Page

6.2 Entry ...... 12 6.3 Repair where Tenant at Fault ...... 12 6.4 Permitted Alterations ...... 12 6.5 Signs ...... 13 6.6 Construction Liens ...... 13 6.7 Removal of Improvements and Fixtures ...... 13 6.8 Surrender of Premises ...... 14 ARTICLE 7 - Insurance and Indemnity ...... 14 7.1 Indemnity by Tenant ...... 14 7.2 Release of Landlord ...... 14 The contents of this section shall survive the termination or surrender of this Lease...... 15 7.3 Tenant’s Insurance ...... 15 7.4 Landlord’s Insurance ...... 16 ARTICLE 8 - Assignment and Subletting ...... 16 8.1 Assignment, Subletting ...... 16 8.2 Landlord’s Consent ...... 16 8.3 Requests for Consent ...... 17 8.4 Change of Control ...... 17 8.5 No Advertising ...... 17 8.6 Assignment by Landlord ...... 18 8.7 Status Certificate ...... 18 8.8 Subordination ...... 18 ARTICLE 9 - Quiet Enjoyment...... 18 9.1 Quiet Enjoyment ...... 18 ARTICLE 10 - Damage and Destruction...... 19 10.1 Destruction of or Damage to Building ...... 19 10.2 Certificate Conclusive ...... 20 ARTICLE 11 – Default and dispute resolution ...... 20 11.1 Default and Right to Re-enter ...... 20 11.2 Default and Remedies ...... 21 11.3 Distress ...... 22 11.4 Costs ...... 22 11.5 Remedies Cumulative ...... 22 ARTICLE 12 - General ...... 23 12.1 Entry ...... 23 12.2 Force Majeure ...... 24 12.3 Effect of Waiver or Forbearance ...... 24 12.4 Notices ...... 24 12.5 Registration ...... 24

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TABLE OF CONTENTS (continued) Page

12.6 Relocation ...... 25 12.7 Interpretation ...... 25 12.8 Entire Agreement ...... 25 12.9 Time of the Essence ...... 25 12.10 Successors and Assigns...... 25 12.11 Indemnifer ...... 26 12.12 Confidentiality ...... 26 12.13 Early Termination ...... 26 SCHEDULE “A” Legal Description ...... 28 SCHEDULE B Rules and Regulations ...... 29

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THIS LEASE made the day of January, 2020.

BETWEEN:

CORPORATION OF THE COUNTY OF DUFFERIN

(the “Landlord”)

AND

Georgian College of Applied Arts & Technology

(the “Tenant”)

ARTICLE 1 - BASIC TERMS AND DEFINITIONS

1.1 Basic Terms

(a) Landlord: Corporation of the County of Dufferin

Address: 55 Zina Street, Orangeville, ON

(b) Tenant: Georgian College of Applied Arts & Technology

Address: One Georgian Drive, Barrie, Ontario L4M 3X9

(c) Indemnifier Not applicable

(d) Building: 167 Centre Street Shelburne, Ontario L9V 3R8

(e) Premises: Suite # described in Section 1.2(m)

(f) Rentable Area of 100 square feet, subject to Section 2.2 Premises:

(g) Term: One year subject to Section 2.4

2

Commencement April 1, 2020, subject to Section 2.4 Date: End of Term: March 31, 2021, subject to Sections 2.3 and 2.4

(h) Basic Rent

(Section 3.2):

Period Per Sq. Per year Per Month Ft/year April 1, 2020 to March 31, 2021 $16.72 $1,672.00+HST $139.33 + HST

January 1, 2019 to December 31, 2019 $16.23 $10,129 +HST $844.09 + HST (i) Permitted Use: Adminstrative and business offices of the Tenant

(j) Deposit: Not applicable

Rent Deposit: Not applicable

Security Deposit: Not applicable

(k) Lease Year: Lease Year ends on March 31st

Schedules forming part of this Lease:

ii. Schedule “A” Legal Description iii. Schedule “B” Rules and Regulations

1.2 Definitions

In this Lease, unless there is something in the subject matter or context inconsistent therewith, the following terms have the following respective meanings:

(a) “Additional Rent” means all other amounts, excluding Basic Rent and Rental Taxes, payable by the Tenant in accordance with this Lease;

(b) “Basic Rent” means the basic rent payable by the Tenant pursuant to Section 3.2 and set out in Section 1.1(h);

(c) “Building” means the building located at the address set out in Section 1.1(d);

3

(d) “Commencement Date” means the date set out in Section 1.1(g), as such may be varied pursuant to the terms of this Lease;

(e) “Common Areas” means those areas, facilities, utilities, improvements, equipment and installations in, adjacent to, or outside the Building which serve or are for the benefit of the Building, which do not comprise part of the Premises and which, from time to time, are not designated or intended by the Landlord to be for the Landlord’s exclusive use, and are not designated or intended by the Landlord to be leased to the Tenant or any other tenants of the Building, and which include all corridors, hallways, lobbies, elevators and stairwells, all pedestrian walkways and sidewalks, all landscaped areas, the roof and exterior walls of the Building, exterior and interior structural elements and walls of the Building, common washrooms, all parking and loading areas (including entrances and exits), all access ways, truck courts, driveways, delivery passages, loading docks and related areas, all electrical, telephone, meter, valve, mechanical, mail, storage, service and janitorial rooms, all fire prevention, security and communication systems, and generally all areas forming part of the Lands and Building which do not constitute rented or rentable premises;

(f) “Event of Default” has the meaning set out in Section 11.1;

(g) “Lands” means the lands described in Schedule “A” and all rights and easements which are or may hereafter be appurtenant thereto;

(h) “Lease” means this lease and all the terms, covenants and conditions set out herein (including all schedules), as amended from time to time in accordance with the terms hereof;

(i) “Lease Year” means, initially, the period commencing on the Commencement Date and ending on the last day of the month set out in Section 1.1(k); thereafter, each Lease Year shall consist of a period of twelve (12) consecutive months, provided that the last Lease Year of the Term shall in any event end on the expiry date of the Term. The Landlord may change the Lease Year from time to time;

(j) “Mortgage” means any mortgage or charge of any one or more of, or any part of, the Lands, the Building, and/or the Landlord’s interest in this Lease, from time to time, whether made or assumed by the Landlord;

(k) “Mortgagee” means the holder of any Mortgage from time to time;

(l) “Normal Business Hours” has the meaning set out in Section 4.2;

(m) “Premises” means that portion of the Building, as identified in Section 1.1(e) and having the Rentable Area as set out in Section 1.1(f), and all rights and easements appurtenant thereto;

4

(n) “Proportionate Share” means the fraction which has as its numerator the Rentable Area of the Premises and as its denominator the total Rentable Area of the Building, whether rented or not;

(o) “Realty Taxes” means all property taxes, rates, duties and assessments (including local improvement rates), import charges or levies, whether general or special, that are levied, charged or assessed from time to time by any lawful authority, whether federal, provincial, municipal, school or otherwise, and any taxes payable by the Landlord which are imposed in lieu of, or in addition to, any such real property taxes, whether of the foregoing character or not, and whether or not in existence at the commencement of the Term, and any such property taxes levied or assessed against the Landlord on account of its ownership of the Building or its interest therein, but specifically excluding any taxes assessed on the income of the Landlord;

(p) “Rent” means all Basic Rent and Additional Rent;

(q) “Rentable Area” means the rentable area determined in accordance with the standards of the Building Owners and Managers Association (“BOMA”);

(r) “Rentable Area of the Building” means the aggregate of the Rentable Area of all premises in the Building that are rented, or designated or intended by the Landlord to be rented, for offices or business purposes from time to time (whether actually rented or not) and, for greater certainty, excludes storage areas;

(s) “Rental Taxes” means any and all taxes or duties imposed on the Landlord or the Tenant measured by or based in whole or in part on the Rent payable under the Lease, whether existing at the date hereof or hereinafter imposed by any governmental authority, including, without limitation, goods and services tax, harmonized sales tax, value added tax, business transfer tax, retail sales tax, harmonized sales tax, federal sales tax, excise taxes or duties, or any tax similar to any of the foregoing;

(t) “Rules and Regulations” means the rules and regulations as described in Section 4.6;

(u) “Term” means the period specified in Section 1.1(g);

(v) “Transfer” means an assignment of this Lease in whole or in part, a sublease of all or any part of the Premises, any transaction whereby the rights of the Tenant under this Lease or to the Premises are transferred to another person, any transaction by which any right of use or occupancy of all or any part of the Premises is shared with or conferred on any person, any mortgage, charge or encumbrance of this Lease or the Premises or any part thereof, or any transaction or occurrence whatsoever which has changed or will change the identity of the person having lawful use or occupancy of any part of the Premises;

(w) “Transferee” means any person or entity to whom a Transfer is or is to be made.

5

ARTICLE 2 - DEMISE AND TERM

2.1 Demise

In consideration of the rents, covenants and agreements hereinafter reserved and contained on the part of the Tenant to be paid, observed and performed, the Landlord demises and leases to the Tenant, and the Tenant rents from the Landlord, the Premises. The Tenant acknowledges having inspected the Premises and accepts the same on an “as is” basis.

2.2 Measurement

The Landlord may arrange for the Rentable Area of the Premises to be measured by its architect, surveyor or space planner and, If the Landlord does not arrange for such measurement, the Rentable Area of the Premises shall be deemed to be the area set out in Section 1.1(f). The Landlord shall recalculate the area of the Premises whenever required as a result of a rearrangement of partitions or other changed conditions. The Landlord will advise the Tenant in writing of the revised certified area measurement, and the parties agree to be bound thereby.

2.3 Term

The Term shall commence on the Commencement Date, run for the period set out in Section 1.1(g), and end on the date set out in Section 1.1(g), unless terminated earlier pursuant to this Lease.

2.4 Delay in Possession

Should the Tenant be delayed by any fault of the Landlord or any other reason (other than the fault of the Tenant) in taking possession of the Premises on the Commencement Date, then and only then shall the Commencement Date and the Term be postponed for the same number of days that the Tenant is delayed in taking possession of the Premises. Such postponement shall be full settlement of any claims the Tenant might have against the Landlord for such delay.

2.5 Overholding

If, at the expiration of the initial Term or any subsequent renewal or extension, the Tenant shall continue to occupy the Premises without further written agreement, there shall be no tacit renewal of this Lease, and the tenancy of the Tenant thereafter shall be from month to month only and may be terminated by either party on one (1) month’s notice. Rent shall be payable in advance on the first day of each month in an amount equal to the sum of one hundred and fifty percent (150%) of the monthly instalment of Basic Rent payable during the last year of the Term and one twelfth (1/12) of all Additional Rent charges herein provided for, determined in the same manner as if the Lease had been renewed. All terms and conditions of this Lease shall, so far as applicable, apply to such monthly tenancy.

ARTICLE 3 - RENT

3.1 Covenant to Pay

The Tenant covenants to pay Rent as provided in this Lease.

6

3.2 Basic Rent

The Tenant covenants and agrees to pay, from and after the Commencement Date, to the Landlord at the office of the Landlord (or to such other person or at such other location as the Landlord shall direct), in lawful money of Canada, without any prior demand, as annual Basic Rent, the annual sum(s) set out in Section 1.1(h) in equal monthly instalments in advance in the amounts set out in Section 1.1(h), on the first day of each and every month during the Term. If the Term commences on any day other than the first day of the month, or ends on any day other than the last day of the month, rent for the fractions of a month at the commencement and at the end of the Term shall be calculated on a pro rata basis and payable on the first day of the partial month.

3.3 Additional Rent

(1) In addition to the Basic Rent reserved in favour of the Landlord, the Tenant shall, throughout the Term, pay to the Landlord, in lawful money of Canada, all other sums, amounts, costs, cost escalations and charges specified in this Lease to be payable by the Tenant.

(2) All of the payments set out in this Lease shall constitute Basic Rent or Additional Rent and shall be deemed to be and shall be paid as rent, whether or not any payment is payable to the Landlord or otherwise and whether or not payable as compensation to the Landlord for expenses to which it has been put. The Landlord has all the rights against the Tenant for default in payment of Additional Rent that is has against the Tenant for default in payment of Basic Rent.

3.4 Determination of Realty Taxes

The Tenant shall pay to the Landlord, as Additional Rent, all Realty Taxes levied, rated, charged or assessed throughout the Term on or in relation to the Premises or any part thereof, or allocated thereto, in accordance with the following:

(a) the Realty Taxes payable by the Tenant shall be determined by the Landlord by applying the Tenant’s Proportionate Share to the Realty Taxes in respect of the Lands and Building. If, in any year, the Premises are assessed separately with respect to any Realty Taxes or if there is a separate apportionment of assessment by the relevant authorities, then, at the election of the Landlord, the Realty Taxes payable by the Tenant shall be computed on the basis of such separate assessments, and shall include the Tenant’s Proportionate Share of any Realty Taxes attributable to the Common Areas; and

(b) for the purpose of determining the share of Realty Taxes which is payable by the Tenant, Realty Taxes shall include such additional amounts as would have formed part of Realty Taxes had the Lands and Building been fully assessed during the whole of the relevant fiscal period as fully completed and fully occupied by tenants, with no special exemptions or reductions, and without taking into account any actual or potential reduction of Realty Taxes or change of assessment category or class for premises within the Lands and Building which are vacant or underutilized.

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3.5 Business and Other Taxes

In each and every year during the Term, the Tenant shall pay and discharge within fifteen (15) days after they become due, and indemnify the Landlord from and against payment of, and any interest or penalty in respect of, every tax, licence fee, rate, duty, and assessment of every kind arising from any business carried on by the Tenant in the Premises or by any subtenant, licensee, concessionaire or franchisee or anyone else, or in respect of the use or occupancy of the Premises by the Tenant, its subtenants, licensees, concessionaires or franchisees, or anyone else, or in respect of the Tenant’s fixtures, leasehold improvements, equipment or facilities on or about the Premises.

3.6 Payment of Additional Rent

Prior to the commencement of each Lease Year, the Landlord shall estimate the amount of recurring Additional Rent for such Lease Year and notify the Tenant in writing of such estimate, providing reasonable details as to the breakdown and calculation thereof. The amount so estimated shall be payable in equal monthly instalments in advance on the first of each and every month over the Lease Year or, in the case of Realty Taxes, such shorter period such that the Landlord will have in its hands an amount sufficient to pay each instalment. From time to time during the Lease Year, the Landlord may re-estimate the amounts payable for such Lease Year, in which event the Tenant shall pay in accordance with such re-estimates.

3.7 Annual Readjustment of Additional Rent

As soon as practicable after the expiration of each Lease Year, the Landlord shall make a final determination of Additional Rent based on the actual costs incurred, and shall so notify the Tenant, providing reasonable details as to the breakdown and calculation. If there has been a shortfall, the Tenant shall pay to the Landlord the amount of such shortfall within twenty (20) days after delivery of the Landlord’s notice. Any overpayment may be paid by the Landlord to the Tenant without interest, or credited to the Tenant’s account and held by the Landlord without interest and applied to payments falling due under the Lease. In the event of any dispute, the report of the Landlord’s auditor or accountant shall be conclusive as to the amount thereof for any period to which such report relates.

3.8 Payment Method

The Landlord may, at any time and from time to time, require the Tenant to provide to the Landlord either: (a) a series of monthly postdated cheques, each cheque in the amount of the monthly instalment of Rent; or (b) authorization and documentation required to automatically debit the Tenant’s bank account for such amounts. In the event of any change in the estimates of Additional Rent, the Landlord may require a new series of monthly postdated cheques or new authorization and documentation (as applicable).

3.9 Deposit

Not applicable.

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3.10 Above-Normal Utilization

If there are special circumstances within the Premises causing utilization of any service or utility in excess of that reasonably expected for the use of the Premises, the Landlord may, in its sole discretion, designate a professional engineer or other consultant to review such above-normal utilization and determine the extent thereof and, on such determination, the Landlord may increase the Tenant’s payments on account of such Additional Rent by the amount of such above-normal utilization as long as such utilization shall continue. The Tenant shall pay to the Landlord, as long as such utilization shall continue, the amount as determined by the Landlord to be attributable to such above-normal utilization. The Tenant shall also pay to the Landlord, as Additional Rent, any additional insurance costs resulting from such above-normal utilization.

3.11 Rental Taxes

The Tenant shall pay to the Landlord the Rental Taxes assessed on: (a) the Rent; (b) the Landlord; and/or (c) the Tenant pursuant to the laws, rules and regulations governing the administration of the Rental Taxes by the authority having jurisdiction, and as such Rental Taxes may be amended from time to time during the Term. The Rental Taxes shall not be deemed to be Additional Rent under this Lease, but may be recovered by the Landlord as if they were Additional Rent.

3.12 Rent Past Due

If the Tenant fails to pay any Rent when the same is due and payable, such unpaid amount shall bear interest at the rate of eighteen percent (18%) per annum (calculated monthly at the rate of one and one-half percent (1.5%)) from the time such Rent becomes due until paid by the Tenant.

ARTICLE 4 - CONTROL AND OPERATION OF BUILDING BY LANDLORD

4.1 Building Operation and Repair

The Landlord shall operate, maintain and repair the Building, its heating equipment, and other service facilities to the extent required to keep the Building, equipment and facilities in a state of good repair and maintenance in accordance with normal property management standards for a similar building in the vicinity. For greater certainty:

(a) the Landlord’s obligations shall not extend to any matters that are the responsibility of the Tenant herein; and

(b) the Landlord shall, at its own expense, promptly make all repairs to the Building necessitated by structural defect or weakness in the design or construction thereof, including, without limitation, the roof, interior concrete slab floors and exterior walls, provided that any such repairs necessitated as a result of any wilful or negligent act or omission of the Tenant, its agents, servants, contractors, invitees, employees or others for whom the Tenant is in law responsible shall be at the cost of the Tenant.

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4.2 HVAC Systems

The Landlord shall, subject to the provisions of this Lease, provide sufficient heating and air- conditioning to maintain a reasonable temperature in the Premises at all times during the normal business hours (the “Normal Business Hours”) established by the Landlord (which, until amended by the Landlord, shall be from 8:00 a.m. until 6:00 p.m., Monday to Friday, excluding holidays), except during the failure of supply of any utility or other similar facility required to operate the heating and air-conditioning systems, and except during the making of repairs, which repairs the Landlord covenants to make with reasonable diligence. The Landlord shall not be responsible for a lack of cooling in areas where the Tenant has placed computers, lighting or equipment which may produce an excessive heat gain. If the Tenant requests the provision of processed air outside the Normal Business Hours, the Landlord shall, if it is reasonably able to do so, provide such processed air at the Tenant’s cost (payable as Additional Rent) determined in accordance with the Landlord’s standard rate schedule in effect from time to time.

4.3 Tenant Requirements

If the use by the Tenant or the installation of partitions, equipment or fixtures by the Tenant necessitates the rebalancing of the climate control equipment in the Premises, such rebalancing will be performed by the Landlord at the Tenant’s expense, upon demand. The Tenant acknowledges that the climate control may need to be adjusted and balanced, at the Tenant’s expense, after the Tenant has fully occupied the Premises.

4.4 Use of Common Areas

The Tenant shall have the right of non-exclusive use, in common with others entitled thereto, for their proper and intended purposes, of those portions of the Common Areas intended for common use by tenants of the Building, provided that such use by the Tenant shall be subject to any applicable Rules and Regulations. At times other than during Normal Business Hours, the Tenant, the employees of the Tenant, and persons lawfully requiring communication with the Tenant, shall have access to the Building and the Premises and use of the elevators only in accordance with the security requirements of the Landlord. The Common Areas shall at all times be subject to the exclusive management and control of the Landlord. The Landlord reserves the right to lease parts of the Common Areas from time to time, and to alter the layout or configuration of, and/or reduce or enlarge the size of, the Common Areas and/or the Building, and to make other changes to the Building as the Landlord shall from time to time determine. Without limitation, the Landlord may assume operation and control of any or all cables and telecommunications equipment in the ducts and conduits of the Building and designate such as part of the Common Areas.

4.5 Janitorial Services

The Landlord shall provide such janitorial service to the Premises at such intervals as the Landlord determines are reasonable and appropriate for the Building. Such service shall be performed at the Landlord’s sole direction without interference by the Tenant, and the Landlord shall be excused from performance of such service whenever access to any part of the Premises is denied. The Landlord shall not be responsible for any act or omission on the part of the person or persons employed to perform such work.

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4.6 Rules and Regulations

The Tenant and its employees and all persons visiting or doing business with it on the Premises shall be bound by and shall observe the Rules and Regulations attached to this Lease as Schedule “B” and any further and other reasonable Rules and Regulations made hereafter by the Landlord of which notice shall be given to the Tenant. All Rules and Regulations shall be deemed incorporated into and form part of this Lease.

4.7 Lands and Building The Lands and Building are at all times subject to the control and management of the Landlord. Without limiting the generality of the foregoing, the Landlord has authority for the management and operation of the Lands and Building, and for the establishment and enforcement of Rules and Regulations and general policies with respect to the operation of the Lands and Building. Without limiting the generality of the foregoing, the Landlord may: (a) construct, maintain and operate lighting facilities and heating; (b) provide supervision, traffic controls and policing services for the Lands, Building and Common Areas; (c) close all or any portion of the Lands, Building or Common Areas to such extent as may, in the opinion of the Landlord, be legally sufficient to prevent a dedication thereof or the accrual of any rights to any person or the public; (d) grant, modify and terminate easements and other agreements pertaining to the use and maintenance of all or any part of the Lands, Building or Common Areas; (e) obstruct or close off all or any part of the Lands, Building or Common Areas for maintenance, repair or construction, and for such reasonable periods of time as may be required; (f) employ all personnel including supervisory personnel and managers necessary for the operation, maintenance and control of the Lands, Building and Common Areas; (g) use any part of the Common Areas, from time to time, for merchandising, display, decorations, entertainment and structures designed for retail selling or special features or promotional activities; (h) designate the areas and entrances and the times in, through and at which loading and unloading of goods shall be carried out; (i) designate and specify the kind of container to be used for garbage and refuse and the manner and the times and places at which the same is to be placed for collection; (j) from time to time change the area, level, location, arrangement or use of the Lands, Building or Common Areas or any part thereof; (k) construct other buildings on the Lands, or undertake other changes to the Lands, Building or Common Areas; and (l) do and perform such other acts in and to the Lands, Building and Common Areas as the Landlord determines to be advisable or necessary. 4.8 No Abatement. Notwithstanding anything contained in this Lease, it is understood and agreed that if as a result of the exercise by the Landlord of its rights set out in this Article 4, the Common Areas are diminished or altered in any manner whatsoever, the Landlord is not subject to any liability to the Tenant, nor is the Tenant entitled to any compensation or diminution or abatement of Rent, nor is any alteration or diminution of

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the Common Areas deemed constructive or actual eviction, or a breach of any covenant for quiet enjoyment contained in this Lease.

ARTICLE 5 - USE OF PREMISES

5.1 Use of Premises

The Tenant acknowledges that the Premises will be used solely for the purpose set out in Section 1.1(i) and for no other purpose. During the entire Term, the Tenant shall continuously, actively and diligently carry on such permitted use in the whole of the Premises.

5.2 Observance of Law

The Tenant shall, at its own expense, comply with all laws, by-laws, ordinances, regulations and directives of any public authority having jurisdiction affecting the Premises or the use or occupation thereof, including, without limitation, police, fire and health regulations and any requirements of the fire insurance underwriters.

5.3 Waste and Nuisance

The Tenant shall not do or suffer any waste, damage, disfiguration or injury to the Premises or permit or suffer any overloading of the floors, and shall not use or permit to be used any part of the Premises for any illegal or unlawful purpose or any dangerous, noxious or offensive trade or business, and shall not cause or permit any nuisance in, at or on the Premises.

5.4 Utilities

In no event shall the Landlord be liable for, nor have any obligation with respect to, an interruption, cessation, or other failure in the supply of any such utilities, services or systems, including without limitation the water and sewage systems, to the Lands, Building or the Leased Premises whether or not supplied by the Landlord.

ARTICLE 6 - MAINTENANCE, REPAIRS AND ALTERATIONS OF PREMISES

6.1 Inspection Maintenance and Repair of Premises

The Tenant shall, at its own expense and cost, operate, maintain and keep in good condition and substantial repair, order and condition the Premises and all parts thereof, save and except for repairs required to be made by the Landlord pursuant to Section 4.1. All repairs shall be in all respects equal in quality and workmanship to the original work and materials in the Premises, and shall meet the requirements of all authorities having jurisdiction, as well as the insurance underwriters.

The Landlord may, at all reasonable times during the Term and upon twenty-four hours’ (24) telephonic notice to the Tenant, enter the Leased Premises to inspect their condition. Where an inspection discloses that maintenance or repair action is necessary, the Landlord shall so advise

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the Tenant in writing, who shall, if directed by the Landlord, forthwith undertake the same in a timely and good and workmanlike manner using new materials.

6.2 Entry

The Landlord, its servants and agents shall be entitled to enter on the Premises at any time without notice for the purpose of making emergency repairs and during Normal Business Hours on reasonable prior notice for the purpose of inspecting and making repairs, alterations or improvements to the Premises or to the Building, or for the purpose of having access to the underfloor ducts or to the access panels to mechanical shafts (which the Tenant agrees not to obstruct), and the Tenant shall not be entitled to compensation for any inconvenience, nuisance or discomfort occasioned thereby. The Landlord, its servants or agents may at any time and from time to time on reasonable prior notice (and without notice in the event of an emergency) enter on the Premises to remove any article or remedy any condition which, in the opinion of the Landlord, would be likely to lead to the cancellation of any policy of insurance. The Landlord, its servants and agents shall take reasonable precautions and attempt to schedule the work so as not to unreasonably interfere with the operation of the Tenant’s business and so as to minimize interference with the Tenant’s use and enjoyment of the Premises.

6.3 Repair where Tenant at Fault

If the Building, including the Premises, the elevators, boilers, engines, controls, pipes and other apparatus (or any of them) used for the purpose of heating, ventilation or air-conditioning or operating the elevators, or if the pipes, electric lighting or other equipment of the Building are put in a state of disrepair or become damaged or destroyed through the negligence, carelessness or misuse of the Tenant, its servants, agents, employees, or anyone permitted by it to be in the Building, the expense of the necessary repairs, replacements or alterations shall be borne by the Tenant, who shall pay the same to the Landlord forthwith on demand.

6.4 Permitted Alterations

The Tenant shall not make or erect in or to the Premises any installations, alterations, additions or partitions without first submitting drawings and specifications to the Landlord and obtaining the Landlord’s prior written consent in each instance, which the Landlord shall not unreasonably withhold. The Tenant must further obtain the Landlord’s prior written consent to any change or changes in such drawings and specifications. The Tenant shall pay to the Landlord the cost of having the Landlord’s architects approve of such drawings and specifications and any changes. Such work shall be performed by qualified contractors engaged by the Tenant (and approved by the Landlord) and shall be subject to all reasonable conditions which the Landlord may impose, provided nevertheless that the Landlord may, at its option, require that the Landlord’s contractors be retained for any structural, mechanical or electrical work. Without limiting the generality of the foregoing, any work performed by or for the Tenant shall be performed by competent workers whose labour union affiliations are not incompatible with those of any workers who may be employed in the Building by the Landlord, its contractors or subcontractors. The Tenant shall submit to the Landlord’s reasonable supervision over construction and promptly pay to the Landlord’s or the Tenant’s contractors, as the case may be, when due, the cost of all such work,

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materials, labour and services involved therein, and of all changes in the Building, its equipment or services necessitated thereby.

6.5 Signs

The Tenant shall not paint, display or install any sign, picture, advertisement or other notice on any part of the outside of the Building or any other location which is visible from the outside of the Building. The Landlord will prescribe a uniform pattern of identification signs for tenants to be placed on the outside of the doors leading into each leased premises of tenants of part floors, and other than such identification sign, the Tenant shall not paint, display or install any sign, picture, advertisement, notice, lettering or direction on the outside of the Premises without the written consent of the Landlord.

6.6 Construction Liens

The Tenant shall indemnify and save the Landlord harmless from any liability, claim, damages or expenses due to or arising from any claim for a construction, builders or other lien made against the Premises or the Building in relation to any work done by, for, or on behalf of the Tenant. The Tenant shall cause all registrations of any such claims or Certificates of Action related thereto to be discharged or vacated within ten (10) days following receipt of notice from the Landlord, failing which the Landlord, in addition to any other rights or remedies it may have hereunder, may, but shall not be obligated to, cause such claims or Certificates to be discharged or vacated by payment into court or otherwise, and the Tenant shall pay the Landlord’s costs and expenses thereof.

6.7 Removal of Improvements and Fixtures

(1) All leasehold improvements shall immediately, on their placement, become the Landlord’s property without compensation to the Tenant. Except as otherwise agreed by the Landlord in writing, no leasehold improvements or trade fixtures shall be removed from the Premises by the Tenant either during or at the expiry or earlier termination of the Term except that:

(a) the Tenant may, during the Term, in the usual course of its business, remove its trade fixtures, provided that the Tenant is not in default under this Lease, and at the end of the Term, the Tenant shall remove its trade fixtures; and

(b) the Tenant shall, at its sole cost, remove such leasehold improvements as the Landlord shall require it to remove, such removal to be completed on or before the end of the Term.

(2) The Tenant shall, at its own expense, repair any damage caused to the Building by the leasehold improvements or trade fixtures or their removal. If the Tenant does not remove its trade fixtures prior to the expiry or earlier termination of the Term, such trade fixtures shall, at the option of the Landlord, become the property of the Landlord and may be removed from the Premises and sold or disposed of by the Landlord in such manner as it deems advisable. For greater certainty, the Tenant’s trade fixtures shall not include any of the following: (a) heating, ventilating or air-conditioning systems, facilities and equipment serving the Premises; (b) floor coverings; (c) light fixtures; (d) suspended ceiling and ceiling tiles; (v) wall and window coverings; and (e)

14 partitions within the Premises. Notwithstanding anything in this Lease, the Landlord shall be under no obligation to repair or maintain the Tenant’s installations.

6.8 Surrender of Premises

At the expiration or earlier termination of this Lease, the Tenant shall peaceably surrender and give up unto the Landlord vacant possession of the Premises in the same condition and state of repair as the Tenant is required to maintain the Premises throughout the Term and in accordance with its obligations in Section 6.7.

ARTICLE 7 - INSURANCE AND INDEMNITY

7.1 Indemnity by Tenant

The Tenant shall indemnify the Landlord and save it harmless from and against any and all loss, claims, actions, damages, liability and expense in connection with loss of life, personal injury and/or damage to property arising from or out of any occurrence in, on or at the Premises, or in any way arising from or out of the occupancy or use by the Tenant of the Premises or any part thereof, or due to or arising out of any breach by the Tenant of this Lease.

7.2 Release of Landlord

The Landlord shall not be liable for:

(a) any injury or damage to any persons or property resulting from fire, explosion, falling plaster, steam, gas, electricity, water, rain or snow, or leaks from any part of the Building or from the pipes, appliances, plumbing works, roof, street or subsurface, or from any other place or by dampness, or caused by or arising from any interruption or failure in the supply of any utility or service to the Premises;

(b) any death, injury or damage to or loss of property occurring in or about the Premises and Tenant acknowledges that any property is stored solely at the risk of the Tenant;

(c) any death, injury or damage with respect to occurrences insured against or required to be insured against by the Tenant and the Tenant shall indemnify and save harmless the Landlord from any claims arising out of any damage to the same including, without limitation, any subrogation claim by the Tenant's insurers.;

(d) any interruption of or non-supply of heating, ventilation, air-conditioning or other utilities and services; or

(e) any indirect or consequential damages that may be suffered by the Tenant, even if caused by the negligence of the Landlord or its agents or others for whom it is at law responsible.

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The contents of this section shall survive the termination or surrender of this Lease.

7.3 Tenant’s Insurance

(1) The Tenant shall, at its sole cost and expense, take out and maintain in full force and effect, at all times throughout the Term, the following insurance:

(a) “All Risks” insurance on property of every description and kind owned by the Tenant, or for which the Tenant is legally liable, or which is installed by or on behalf of the Tenant within the Premises or on the Lands or Building, including, without limitation, stock-in-trade, furniture, equipment, partitions, trade fixtures and leasehold improvements, in an amount not less than the full replacement cost thereof from time to time;

(b) general liability and property damage insurance, including personal liability, contractual liability, tenants’ legal liability, non-owned automobile liability and owners’ and contractors’ protective insurance coverage, with respect to the Premises and the Common Areas, which coverage shall include the business operations conducted by the Tenant and any other person on the Premises. Such policies shall be written on a comprehensive basis with coverage for any one occurrence or claim of not less than two million dollars ($2,000,000) or such higher limits as the Landlord may reasonably require from time to time;

(c) when applicable, broad form comprehensive boiler and machinery insurance on a blanket repair and replacement basis, with limits for each accident in an amount not less than the full replacement costs of the property, with respect to all boilers and machinery owned or operated by the Tenant or by others (other than the Landlord) on behalf of the Tenant in the Premises or relating to or serving the Premises;

(d) business interruption insurance in an amount sufficient to cover the Tenant’s Rent for a period of not less than twelve (12) months; and

(e) such other forms of insurance as may be reasonably required by the Landlord and any Mortgagee from time to time.

(2) All such insurance shall be with insurers and on such terms and conditions as the Landlord reasonably approves, and each such policy shall name the Landlord as an additional insured as its interest may appear, and, in the case of public liability insurance, shall contain a provision for cross-liability or severability of interest as between the Landlord and the Tenant. The Tenant shall obtain from the insurers under such policies undertakings to notify the Landlord in writing at least thirty (30) days prior to any cancellation thereof. The Tenant shall furnish to the Landlord, on written request, certificates or certified copies of all such policies. If the Tenant fails to take out or to keep in force such insurance or to provide a certificate of every policy and evidence of continuation of coverage as herein provided, the Landlord shall have the right to take out such insurance and to pay the premium therefor, and, in such event, the Tenant shall pay to the Landlord the amount paid as premium plus fifteen percent (15%), which payment shall be payable on demand.

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7.4 Landlord’s Insurance

The Landlord shall provide and maintain insurance in respect of the Building against loss, damage or destruction caused by fire and extended perils, and such liability insurance and rental insurance as the Landlord determines to maintain. The amount of insurance to be obtained shall be determined at the sole discretion of the Landlord. The Tenant shall not do, omit or permit anything that may contravene or be prohibited by any of the Landlord’s insurance policies in force from time to time or which would prevent the Landlord from procuring such policies with companies acceptable to the Landlord. If the Tenant’s occupancy or use of the Premises or any acts or omissions of the Tenant in the Premises or any other portion of the Building causes or results in any increase in premiums for any of the Landlord’s insurance policies, then, without limiting any other rights or remedies of the Landlord, the Tenant shall pay any such increase as Additional Rent.

ARTICLE 8 - ASSIGNMENT AND SUBLETTING

8.1 Assignment, Subletting

The Tenant shall not effect any Transfer without the prior written consent of the Landlord, which consent shall not be unreasonably withheld. Any Transferee may only use the Premises for the use permitted herein and, notwithstanding anything else herein contained, the Landlord may unreasonably withhold its consent if the proposed Transferee contemplates a change in the use of the Premises. No consent or other dealing shall relieve the Tenant from its obligation to pay Rent and to perform all of the covenants, terms and conditions herein contained. In the event of a Transfer, the Landlord may collect Rent or sums on account of Rent from the Transferee and apply the net amount collected to the Rent payable hereunder. However, no such Transfer or collection from or acceptance of the Transferee as tenant shall be deemed a waiver of this covenant.

8.2 Landlord’s Consent

If the Tenant desires to assign this Lease, sublet the Premises, or otherwise deal with this Lease or its interest in the Premises, then and so often as such event shall occur, the Tenant shall make its request to the Landlord in writing, and the Landlord shall, within fifteen (15) days after receipt of all information requested by the Landlord, notify the Tenant in writing either that: (a) the Landlord consents or does not consent, as the case may be; or (b) the Landlord elects to cancel and terminate this Lease if the request is to assign the Lease or to sublet all of the Premises or, if the request is to sublet or otherwise deal with a portion of the Premises only, to cancel and terminate this Lease with respect to such portion. If the Landlord elects to cancel this Lease in whole or in part, the Tenant may notify the Landlord in writing within fifteen (15) days thereafter of the Tenant’s intention to refrain from such assigning, subletting or otherwise dealing with the Premises and, in such event, the Landlord’s cancellation notice shall be null and void. Any cancellation of this Lease pursuant to this Section shall be effective on the later of the date originally proposed by the Tenant as being the effective date of transfer or the last day of the month sixty (60) days following the date of the Landlord’s notice to cancel this Lease.

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8.3 Requests for Consent

Requests by the Tenant for the Landlord’s consent to a Transfer shall be in writing to the Landlord, accompanied by such information as the Landlord may reasonably require, and shall include an original copy of the document evidencing the proposed Transfer. The Landlord’s consent shall be conditional on the following:

(a) the Landlord shall be satisfied, acting reasonably, with the financial ability and good credit rating and standing of the proposed Transferee and with its ability to carry on the permitted use;

(b) the Tenant having regularly and duly paid Rent and performed all the covenants contained in this Lease;

(c) the proposed Transferee having entered into an agreement with the Landlord agreeing to be bound by or subordinate to (as applicable) all of the terms, covenants and conditions of this Lease;

(d) the Tenant reimbursing the Landlord for the preparation and review of any documentation in connection therewith; and

(e) the Tenant agreeing to pay to the Landlord, as Additional Rent, any excess rent and other profit (net of all reasonable costs incurred by the Tenant in connection therewith) earned by the Tenant in respect of the Transfer.

8.4 Change of Control

In the event that the Tenant proposes to transfer or issue by sale, assignment, bequest, inheritance, operation of law, or other disposition, or by subscription, any part or all of the corporate shares of the Tenant so as to result in any change in the present effective voting control of the Tenant by the party or parties holding such voting control at the Commencement Date, such transaction shall be deemed to be an assignment of this Lease, and the provisions of this Article 8 shall apply mutatis mutandis. The Tenant shall make available to the Landlord or to its lawful representatives such books and records of the Tenant for inspection at all reasonable times, in order to ascertain whether there has, in effect, been a change of control. This provision shall not apply if the Tenant is a public company listed on a recognized stock exchange or a subsidiary of such a public company.

8.5 No Advertising

The Tenant shall not advertise that the Premises or any part thereof is available for assignment or sublease or occupancy, and shall not permit any broker or other person to do so unless the text and format of such advertisement is approved in writing by the Landlord. No such advertisement shall contain any reference to the rental rate of the Premises.

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8.6 Assignment by Landlord

In the event of the sale or lease by the Landlord of its interest in the Lands or Building or any part or parts thereof and, in conjunction therewith, the assignment by the Landlord of this Lease or any interest of the Landlord herein, the Landlord shall be relieved of any liability under this Lease.

8.7 Status Certificate

The Tenant shall, on ten (10) days’ notice from the Landlord, execute and deliver to the Landlord and/or as the Landlord may direct a statement as prepared by the Landlord in writing certifying the following:

(a) that this Lease is unmodified and in full force and effect or, if modified, stating the modifications and that the same is in full force and effect as modified;

(b) the amount of Basic Rent then being paid hereunder;

(c) the dates to which the Basic Rent and Additional Rent and other charges hereunder have been paid by instalments or otherwise; and

(d) whether or not there is any existing default on the part of the Landlord of which the Tenant has notice.

8.8 Subordination

This Lease and all of the rights of the Tenant hereunder are, and shall at all times be, subject and subordinate to any and all Mortgages, and any renewals or extensions thereof, now or hereinafter in force against the Premises, and, on the request of the Landlord, the Tenant will promptly subordinate this Lease and all its rights hereunder in such form or forms as the Landlord may require to any such Mortgage or Mortgages, and to all advances made or hereinafter to be made on the security thereof, and will, if required, attorn to the holder thereof. No subordination by the Tenant shall have the effect of permitting the holder of the mortgage to disturb the occupation and possession by the Tenant of the Premises so long as the Tenant shall perform all of its covenants, agreements and conditions contained in this Lease, and so long as the Tenant contemporaneously executes a document of attornment as required by the Mortgagee.

ARTICLE 9 - QUIET ENJOYMENT

9.1 Quiet Enjoyment

The Tenant, on paying the Rent hereby reserved, and performing and observing the covenants and provisos herein contained on its part to be performed and observed, shall peaceably enjoy the Premises for the Term.

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ARTICLE 10 - DAMAGE AND DESTRUCTION

10.1 Destruction of or Damage to Building

During the Term, if and when the Building is destroyed or damaged by fire, lightning, or other perils, including malicious damage, or by a natural catastrophe or by any other casualty, the following provisions shall apply:

(a) if the damage or destruction is such that the Building is rendered wholly unfit for occupancy or it is impossible or unsafe to use and occupy it, and if, in either event, the damage, in the sole opinion of the Landlord, notice of which is to be given to the Tenant in writing within thirty (30) days of the happening of such damage or destruction, cannot be repaired with reasonable diligence within one hundred and eighty (180) days after the happening of such damage or destruction, or if thirty percent (30%) or more of the Rentable Area of the Building is damaged or destroyed, the Landlord may terminate this Lease by giving notice in writing to the Tenant. Should the Landlord terminate this Lease as hereinbefore provided, the Term demised shall cease and be at an end as of the date of such termination (or at the date of such destruction or damage if the Premises could not be used as a result), and the rents and all other payments for which the Tenant is liable under the terms of this Lease shall be apportioned and paid in full to such date;

(b) in the event that the Landlord does not so terminate this Lease under Section 10.1(a), or in the event of lesser damage, the Landlord shall, at its expense, repair the Building to base building standards, and the Rent shall abate from the date of the happening of such damage or destruction until the date which is the earlier of: (i) thirty (30) days after the Landlord has completed such repairs; and (ii) the date on which the Tenant reopens the Premises or any part thereof to conduct business. The Tenant covenants to make any repairs required to the leasehold improvements and its fixtures with all reasonable speed and to reopen the Premises for business forthwith on completion thereof. If the damage is such that the Premises is capable of being partially used for the purposes for which it is demised, then Rent (other than any items measured by consumption or separate assessment) shall abate in the proportion that the Rentable Area of the part of the Premises which is rendered unfit for occupancy bears to the Rentable Area of the Premises;

(c) in performing any reconstruction or repair, the Landlord may effect changes in the Building and its equipment and systems and minor changes in the location or area of the Premises. The Landlord shall have no obligation to grant to the Tenant any Tenant’s allowances to which it may have been entitled at the beginning of the Term, and shall have no obligation to repair any damage to leasehold improvements or the Tenant’s fixtures; and

(d) notwithstanding anything else herein contained, in the event of damage or destruction occurring by reason of any cause in respect of which proceeds of insurance are substantially insufficient to pay for the costs of rebuilding the Building or the Premises or are not payable to or received by the Landlord, or in

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the event that any mortgagee or other party entitled thereto shall not consent to the payment to the Landlord of the proceeds of any insurance policy for such purpose, or in the event the Landlord is unable to obtain all governmental approvals required to so rebuild, the Landlord may terminate this Lease on notice to the Tenant.

10.2 Certificate Conclusive

In the event of a dispute as to the fitness for occupancy or as to the suitability of the Building and the Premises for the Tenant’s business, the decision of an independent qualified professional engineer or architect retained by the Landlord shall be final and binding on both parties.

ARTICLE 11 – DEFAULT AND DISPUTE RESOLUTION

11.1 Default and Right to Re-enter

Any of the following constitutes an Event of Default under this Lease:

(a) any Rent is not paid within five (5) days after payment is due hereunder;

(b) the Tenant has breached any of its obligations in this Lease and, if such breach is capable of being remedied and is not otherwise listed in this Section 11.1, on receipt of notice in writing from the Landlord:

(i) the Tenant fails to remedy such breach within ten (10) days (or such shorter period as may be provided in this Lease); or

(ii) if such breach cannot reasonably be remedied within ten (10) days (or such shorter period), the Tenant fails to commence to remedy such breach within such ten (10) day (or such shorter) period or thereafter fails to proceed diligently to remedy such breach;

(c) the Tenant or any Indemnifier becomes bankrupt or insolvent or takes the benefit of any statute for bankrupt or insolvent debtors or makes any proposal, an assignment or arrangement with its creditors, or any steps are taken or proceedings commenced by any person for the dissolution, winding-up or other termination of the Tenant’s existence or the liquidation of its assets;

(d) a trustee, receiver, receiver/manager, or a person acting in a similar capacity is appointed with respect to the business or assets of the Tenant or any Indemnifier;

(e) the Tenant or any Indemnifier makes a sale in bulk of all or a substantial portion of its assets, other than in conjunction with an assignment or sublease approved by the Landlord;

(f) this Lease or any of the Tenant’s assets are taken under a writ of execution, and such writ is not stayed or vacated within fifteen (15) days after such taking;

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(g) the Tenant makes an assignment or sublease, other than in compliance with the provisions of this Lease;

(h) the Tenant abandons or attempts to abandon the Premises, or the Premises become vacant or substantially unoccupied for a period of ten (10) consecutive days or more without the consent of the Landlord;

(i) the Tenant moves or commences, attempts or threatens to move its trade fixtures, chattels and equipment out of the Premises; or

(j) any insurance policy covering any part of the Building is, or is threatened to be, cancelled or adversely changed (including a substantial premium increase) as a result of any action or omission by the Tenant or any party for whom it is legally responsible.

11.2 Default and Remedies

If and whenever an Event of Default occurs, then, without prejudice to any other rights which it has pursuant to this Lease or at law, the Landlord shall have the following rights and remedies, which are cumulative and not alternative:

(a) to terminate this Lease by notice to the Tenant or to re-enter the Premises and repossess them and, in either case, the Landlord may remove all persons and property from the Premises and store such property at the expense and risk of the Tenant or sell or dispose of such property in such manner as the Landlord sees fit without notice to the Tenant;

(b) to enter the Premises as agent of the Tenant and to relet the Premises for whatever length and on such terms as the Landlord, in its discretion, may determine, and to receive the rent therefor and, as agent of the Tenant, to take possession of any property of the Tenant on the Premises, to store such property at the expense and risk of the Tenant or to sell or otherwise dispose of such property in such manner as the Landlord sees fit without notice to the Tenant, and to make alterations to the Premises to facilitate their reletting. The Landlord shall apply the proceeds of any such sale or reletting first, to the payment of any expenses incurred by the Landlord with respect to any such reletting or sale, second, to the payment of any indebtedness of the Tenant to the Landlord other than Rent, and third, to the payment of Rent in arrears, with the residue to be held by the Landlord and applied to payment of future Rent as it becomes due and payable; provided that the Tenant shall remain liable to the Landlord for any deficiency;

(c) to remedy or attempt to remedy any default of the Tenant under this Lease for the account of the Tenant and to enter on the Premises for such purposes. No notice of the Landlord’s intention to remedy or attempt to remedy such default need be given to the Tenant unless expressly required by this Lease. The Landlord shall not be liable to the Tenant for any loss, injury or damages caused by acts of the Landlord in remedying or attempting to remedy such default, and the Tenant shall pay to the Landlord all expenses incurred by the Landlord in connection therewith;

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(d) to recover from the Tenant all damages, costs and expenses incurred by the Landlord as a result of any default by the Tenant including, if the Landlord terminates this Lease, any deficiency between those amounts which would have been payable by the Tenant for the portion of the Term following such termination and the net amounts actually received by the Landlord during such period of time with respect to the Premises; and

(e) to recover from the Tenant the full amount of the current month’s Rent together with the next three (3) months’ instalments of Rent, all of which shall accrue on a day-to-day basis and shall immediately become due and payable as accelerated rent.

11.3 Distress

Notwithstanding any provision of this Lease or any provision of applicable legislation, none of the goods and chattels of the Tenant on the Premises at any time during the Term shall be exempt from levy by distress for Rent in arrears, and the Tenant waives any such exemption.

11.4 Costs

The Tenant shall pay to the Landlord all damages, costs and expenses (including, without limitation, all legal fees on a solicitor and client basis) incurred by the Landlord in enforcing the terms of this Lease, or with respect to any matter or thing which is the obligation of the Tenant under this Lease, or in respect of which the Tenant has agreed to insure or to indemnify the Landlord.

11.5 Remedies Cumulative

Notwithstanding any other provision of this Lease, the Landlord may from time to time resort to any or all of the rights and remedies available to it in the event of any default hereunder by the Tenant, either by any provision of this Lease or by statute or common law, all of which rights and remedies are intended to be cumulative and not alternative. The express provisions hereunder as to certain rights and remedies are not to be interpreted as excluding any other or additional rights and remedies available to the Landlord by statute or common law.

11.6 Dispute Resolution The Parties shall utilize all reasonable efforts to resolve any dispute in regard to the respective rights, obligations and duties of the Parties, or any other matter arising out of or connected with this Lease (hereinafter “Dispute”), promptly and in a good faith manner by negotiation. If they are unable to resolve the Dispute within sixty (60) Business Days from when the Dispute first arose either Party may, by notice in writing to the other Party, submit the matter to mediation. Immediately upon delivery of such notice, the Parties will make a reasonable, good faith effort to identify a mutually acceptable mediator. If the Parties cannot agree upon a mediator within a period of thirty (30) Business Days or, having selected and met with the mediator cannot resolve the Dispute within thirty (30) Business Days thereafter, either Party may by notice in writing to the other Party direct the matter to arbitration pursuant to subsection 11.7.

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11.7 Arbitration Procedure The arbitration shall be undertaken before a panel of three (3) arbitrators. Each Party shall select one (1) arbitrator within thirty (30) Business Days and the arbitrators so chosen will select the third arbitrator within a further period of thirty (30) Business Days. The third arbitrator will chair the panel. Upon the appointment of the third arbitrator, each Party shall, forthwith, submit its argument in writing, and make oral argument should the arbitration panel so require. The arbitration panel shall make its decision and so advise the Parties in writing within thirty (30) Business Days from the completion of argument. In so doing, the arbitration panel shall be restricted to construing the terms of this Lease. The arbitration award cannot under any circumstances exceed the remedies available under this Lease. Each Party will bear its own costs of the arbitration and share equally the costs of the arbitration panel, unless the arbitration panel in its discretion, and pursuant to representations by the Parties, awards some or all of the costs of the arbitration to one of the Parties. The decision of the arbitration panel shall be by majority vote and final and binding on both Parties. Any award by the arbitration panel may be filed in court and enforced as a judgment of the court. All documents created in the course of or for the purposes of the mediation and arbitration, including the arbitration award, shall be kept completely confidential and shall not be disclosed by the Parties to any other party (excluding their respective counsel and advisors) without the prior written consent of the other Party. The mediation and arbitration proceedings shall be undertaken in a location determined by the mediator or the arbitration panel, as applicable. The arbitration shall be governed by the arbitration rules and procedures of the then current Arbitration Act of the province of Ontario.

11.8 Injunctive Relief Notwithstanding subsections 11.6 and 11.7, neither Party is precluded from seeking from a court of competent jurisdiction interim relief, including injunctive relief, when the subject matter of the Dispute may require.

ARTICLE 12 - GENERAL

12.1 Entry

(1) The Landlord shall be entitled at any time during the last nine (9) months of the Term:

(a) to place on the exterior walls of the Premises, at a height not lower than the upper limit of the windows of the Premises, the Landlord’s usual notice(s) that the Premises are “For Rent”; and

(b) on reasonable prior notice, to enter on the Premises during Normal Business Hours for the purpose of exhibiting same to prospective tenants.

(2) The Landlord may enter at any time during the Term on reasonable notice for the purpose of exhibiting the Premises to prospective Mortgagees and/or purchasers, or for the purpose of inspecting the Premises.

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12.2 Force Majeure

Notwithstanding any other provision contained in this Lease, in the event that either the Landlord or the Tenant should be delayed, hindered or prevented from the performance of any act required hereunder by reason of any unavoidable delay, including strikes, lockouts, unavailability of materials, inclement weather, acts of God or any other cause beyond its reasonable care and control, but not including insolvency or lack of funds, performance of such act shall be postponed for a period of time equivalent to the time lost by reason of such delay. The provisions of this Section 12.2 shall not, under any circumstances, operate to excuse the Tenant from prompt payment of Rent and other charges payable under this Lease.

12.3 Effect of Waiver or Forbearance

No waiver by any party of any breach by any other party of any of its covenants, agreements or obligations in this Lease shall be or be deemed to be waiver of any subsequent breach thereof or the breach of any other covenants, agreements or obligations, nor shall any forbearance by any party to seek a remedy for any breach by any other party be a waiver by the party so forbearing of its rights and remedies with respect to such breach or any subsequent breach. The subsequent acceptance of Rent by the Landlord shall not be deemed a waiver of any preceding breach by the Tenant of any term, covenant or condition regardless of the Landlord’s knowledge of such preceding breach at the time of the acceptance of such Rent.

12.4 Notices

Any notice required or contemplated by any provision of this Lease shall be given in writing and addressed, in the case of the Landlord, to it at the address noted in Section 1.1(a), in the case of the Tenant, to it at the address noted in Section 1.1(b) and in the case of the Indemnifier, to it at the address noted in Section 1.1(c), and delivered or sent by facsimile or by prepaid courier or by registered mail, postage prepaid, return receipt requested. The time of receipt of such notice, if mailed, shall be conclusively deemed to be the third business day after the day of such mailing unless regular mail service is interrupted by strikes or other irregularities. Such notice, if delivered or sent by facsimile, shall be conclusively deemed to have been received at the time of such delivery or the time of sending by facsimile. If, in this Lease, two (2) or more persons are named as Tenant, such notice shall be delivered personally to any one (1) of such persons. Either party may, by notice to the other from time to time, designate another address in Canada to which notices mailed more than ten (10) days thereafter shall be addressed.

12.5 Registration

Neither the Tenant nor anyone on the Tenant’s behalf or claiming under the Tenant shall register this Lease in whole. The Tenant may register a notice or caveat in respect of this Lease with the consent of the Landlord, not to be unreasonably withheld. Any such notice or caveat shall contain the minimum requirements for registration. The Tenant shall pay the Landlord’s reasonable legal costs of reviewing the documentation presented by the Tenant.

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12.6 Relocation

The Landlord may, at any time and from time to time, on not less than sixty (60) days’ notice to the Tenant, relocate the Premises during the Term, provided that the new premises (the “New Premises”), as relocated, shall be in all material respects reasonably comparable to the existing Premises. In the event the Landlord exercises its rights to relocate, the Landlord shall pay, without duplication, and on being furnished with invoices or proof of payment reasonably satisfactory to the Landlord, the out-of-pocket costs incurred by the Tenant as the direct result of moving, in addition to the reasonable moving expenses of the Tenant and its property and equipment to the New Premises. The Landlord shall, at its sole cost, and prior to the date the Tenant is to occupy the New Premises for the purpose of carrying on its business, improve the New Premises with improvements substantially similar to those located in the existing Premises. The terms and conditions of this Lease shall be deemed to be amended as of the date when the Landlord verifies that the New Premises are ready for the Tenant’s use and occupancy, and the New Premises shall thereafter be the Premises hereunder.

12.7 Interpretation

(1) Words importing the singular number only shall include the plural and vice versa, words importing the masculine gender shall include the feminine and neuter genders, and words importing persons shall include firms and corporations and vice versa.

(2) The division of this Lease into Articles and Sections and the insertion of headings are for convenience of reference only and shall not affect the construction or interpretation of this Lease.

(3) If any Article or Section or part or parts of an Article or Section in this Lease is illegal or unenforceable, it or they shall be considered separate and severable from the Lease and the remaining provisions of this Lease shall remain in full force and effect and shall be binding on the Landlord and the Tenant as though such Article or Section had never been included in this Lease.

12.8 Entire Agreement

There are no covenants, representations, warranties, agreements or other conditions expressed or implied, collateral or otherwise, forming part of or in any way affecting or relating to this Lease, save as expressly set out or incorporated by reference herein. This Lease constitutes the entire agreement duly executed by the parties, and no amendment, variation or change to this Lease shall be binding unless the same shall be in writing and signed by the parties.

12.9 Time of the Essence

Time shall be of the essence of this Lease and every part thereof.

12.10 Successors and Assigns

All rights, advantages, privileges, immunities, powers and things hereby secured to the Landlord and to the Tenant shall be secured to and exercisable by their successors and permitted assigns, as

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the case may be, and all covenants, liabilities and obligations entered into or imposed hereunder upon the Landlord and the Tenant shall be equally binding upon their successors and permitted assigns, as the case may be.

12.11 Indemnifer

In consideration of the Landlord’s execution of this Lease, the Indemnifier covenants to execute the Indemnity Agreement in the form attached as Schedule “D”. The Indemnity Agreement shall be deemed to have been executed and delivered by the Indemnifier to the Landlord on the execution and delivery to the Landlord of this Lease, whether or not the Indemnity Agreement is separately executed and delivered.

12.12 Confidentiality

The contents, terms and conditions of this Lease shall be kept strictly confidential by the Tenant. The Tenant shall not, under any circumstances, discuss or reveal the details of this Lease with any arm's-length parties including, but not limited to, any prospective tenants, real estate agents or others, except the Tenant's legal and financial advisors, any bona fide Transferee, and except as may be required by law.

12.13 Early Termination

The Landlord shall have the option to terminate this Lease effective on the date specified in the notice to the Tenant as described below (the “Termination Date”), provided it complies with the following:

(a) the Landlord shall deliver to the Tenant a written notice of the exercise of this right at least six months prior to the Termination Date; and

(b) the Termination Date shall be not earlier than the six months notice; and

If the Landlord exercises this termination right, the Tenant shall deliver up vacant possession of the Premises on the Termination Date, all Rent shall be apportioned and paid to the Termination Date, and this Lease will be fully and completely ended as of the Termination Date.

IN WITNESS WHEREOF the parties have duly executed this Lease as of the day and year first written above.

LANDLORD

CORPORATION OF THE COUNTY OF DUFFERIN

Per: Name: Darren White, Title: Warden

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Per: Name: Pam Hillock Title: Clerk

We have authority to bind the Corporation.

TENANT

GEORGIAN COLLEGE OF APPLIED ARTS AND TECHNOLOGY

Per: Name: Angela Lockridge Title: VP, Student Success & Corporate Services

Per: Name: Title:

We have authority to bind the Corporation.

SCHEDULE “A” LEGAL DESCRIPTION

PIN: 341300033

ROLL NUMBER: 222100000101500

CON 2 W PT LOT 32

SCHEDULE B RULES AND REGULATIONS

1. The Tenant shall not permit any cooking in the Premises other than light refreshments and beverages for staff.

2. The sidewalks, entries, passages, elevators and staircases shall not be obstructed or used by the Tenant, its agents, servants, contractors, invitees or employees for any purpose other than ingress to and egress from the Premises. The Landlord reserves entire control of all parts of the Building employed for the common benefit of the tenants including, without restricting the generality of the foregoing, the sidewalks, entries, corridors and passages not within the Premises, washrooms, mechanical, electrical and other equipment rooms, janitor’s closets, stairs, elevator shafts, flues, stacks, pipe shafts and ducts, and shall have the right to place such signs and appliances therein as it may deem advisable, provided that ingress to and egress from the Premises is not unduly impaired.

3. The Tenant, its agents and others for whom the Tenant is in law responsible, shall not bring in or take out, position, construct, install or move any safe, business machine or other heavy office equipment without first obtaining the consent in writing of the Landlord. In giving such consent, the Landlord shall have the right, in its sole discretion, to prescribe the weight permitted and the position thereof, and the use and design of planks, skids or platforms to distribute the weight thereof. All damage done to the Building by moving or using any such heavy equipment or other office equipment or furniture shall be repaired at the expense of the Tenant. The moving of all heavy equipment or other office equipment or furniture shall occur only between 6:00 p.m. and the following 8:00 a.m. or any other time consented to by the Landlord, and the persons employed to move the same in and out of the Building must be acceptable to the Landlord.

4. The Tenant shall not place or cause to be placed any additional locks on any doors of the Premises without the approval of the Landlord, and any additional locks which the Landlord consents to be placed or caused to be placed on any doors of the Premises shall be subject to any conditions imposed by the Landlord.

5. The washrooms and other water apparatus shall not be used for any purpose other than those for which they were constructed, and no sweeping, rubbish, rags, ashes or other substances shall be thrown therein. Any damage resulting by misuse shall be borne by the Tenant by whom or by whose agents, servants or employees the same is caused. Tenants shall not let the water run unless it is in actual use, and shall not deface or mark any part of the Building, or drive nails, spikes, hooks or screws into the walls or woodwork of the Building.

6. No one shall use the Premises for sleeping apartments or residential purposes or for the storage of personal effects or articles other than those required for business purposes.

7. The Tenant shall permit window cleaners to clean the windows of the Premises during Normal Business Hours or at other times.

8. Canvassing, soliciting and peddling in the Building by the Tenant is prohibited.

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9. Any hand trucks, carryalls, or similar appliances used in the Building shall be equipped with rubber tires, side guards and such other safeguards as the Landlord shall require.

10. No animals or birds shall be brought into the Building.

11. The Tenant shall not install or permit the installation or use of any machine dispensing goods for sale in the Premises or the Building or permit the delivery of any food or beverage to the Premises in contravention of any regulations fixed or to be fixed by the Landlord without the approval of the Landlord. Only persons authorized by the Landlord shall be permitted to deliver or to use the elevators in the Building for the purpose of delivering food or beverages to the Premises.

12. No curtains, blinds or other window coverings shall be installed by the Tenant without the prior written consent of the Landlord. Any window coverings that are installed shall comply with any uniform scheme of the Building.

13. The Tenant shall not operate or permit to be operated any musical or sound-producing instrument, equipment or device inside or outside the Premises which may be heard outside the Premises.

CORPORATION OF THE COUNTY OF DUFFERIN

BY-LAW NUMBER 2020-57

A BY-LAW TO AMEND BY-LAW 2015-24, A BY-LAW TO GOVERN THE PROCEEDINGS OF COUNCIL AND ITS COMMITTEES. (Permit Meetings to be held Electronically)

WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, section 238 provides that a municipality shall establish a procedure by-law to govern meetings;

AND WHEREAS the Corporation of the County of Dufferin has enacted Procedural By- law #2015-24;

AND WHEREAS Section 238 (3.1) of the Municipal Act provides that a member of council, of a local board or of a committee of either of them, can participate electronically in a meeting to the extent and in the manner set out in the by-law;

AND WHEREAS Section 238 (3.3) of the Municipal Act provides a Procedural By-law to provide: (a) a member of a council, of a local board or of a committee of either of them who is participating electronically in a meeting may be counted in determining whether or not a quorum of members is present at any point in time; and

(b) a member of a council, of a local board or of a committee of either of them can participate electronically in a meeting that is open or closed to the public;

AND WHEREAS it is necessary to amend By-Law 2015-24, being a by-law to govern the proceedings of Council and its Committees;

NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF DUFFERIN ENACTS AS FOLLOWS:

1. That the definitions in Section 1 be amended to include:

“Electronic Meeting” means a meeting called and held in full or in part via electronic means (including, but not limited to, audio teleconference, video teleconference, or via means of the internet), and with or without in person attendance;

“Electronic Participation” includes telephone, video or audio conferencing or other interactive methods;

2. That Section 4.1.1 be deleted.

3. That Section 4.7 be deleted and replaced with the following:

4.7 Electronic Meetings

(a) Electronic meetings in whole or part for Council and Committee is permitted.

(b) The method and technology used for an Electronic Meeting in Open Session or Closed Session shall be determined by the Clerk, in consultation with the Warden, based on advice and resources available at the time and the prevailing circumstances and context for a meeting.

(c) Members attending and present during an Electronic Meeting shall be counted for purposes of quorum at the commencement and at any point in time during the meeting, and shall be entitled to vote as if they were attending the meeting in person.

(d) An Electronic Meeting may include a Closed Session, which shall be conducted in the absence of the public and in accordance with this Section.

(e) A public notice of an Electronic Meeting shall include sufficient information as to provide the public with a means to electronically access the open session of such Electronic Meeting.

(f) Notwithstanding the foregoing, the Procedural By-law shall continue to apply to an Electronic Meeting held pursuant to this Section (Appendix 1).

4.8 Electronic Participation

a) Members can participate electronically in both open and closed meetings.

b) Electronic participants will be counted in determining quorum.

c) A Member who participates electronically shall have the same rights and responsibilities as if they were in physical attendance, including the right to vote.

d) Member(s) participating electronically will be deemed to have left the meeting when they are no longer electronically connected to the meeting

4. That Appendix 1 of By-Law #2015-24 (Procedural By-law) be replaced with the attached.

5. This by-law shall come into effect immediately upon passing.

READ a first, second and third time and finally passed this 13th day of August, 2020.

______John Creelman, Acting Warden Pam Hillock, Clerk Appendix 1 to By-law #2015-24

Electronic Meeting Protocol

The Procedural By-law shall continue to apply to an Electronic Meeting held pursuant to this Protocol.

General

• The method and technology used for an Electronic Meeting in Open Session or Closed Session shall be determined by the Clerk, based on advice and resources available at the time and the prevailing circumstances and context for a meeting. • The Warden or Acting Warden (or designate) shall lead the meeting and be present from a designated meeting location supported by the Clerk (or designate), where possible. • The following practices will be followed for electronic participation by a Member:

o Each Member participating in a meeting electronically shall be available at least fifteen (15) minutes before the beginning of the meeting to assist staff in confirming establishment of the electronic connection. o Each Member participating in a meeting electronically will mute their electronic device when not speaking and/or it will be muted by meeting support staff, depending on the technology used for the meeting. o The Chair will canvass Members participating electronically about their intention to speak to a matter on the floor and will notify each Member when it is their turn to speak. o Member(s) participating electronically will be deemed to have left the meeting when they are no longer electronically connected to the meeting. o In the case of a loss of connection, or any connection issue which impedes the ability of a Member(s) to participate in the meeting in real time, the meeting will continue without attempts by either staff or the Member(s) to reconnect.

• For any procedural or technology matters unforeseen and not clearly identified within these rules or the Procedural By-law, the matter shall be decided by the Warden, upon advice from the Clerk or County Staff, subject to an appeal to the Council. • Members follow meeting leadership from the Warden as Chair. • At the start of the meeting, the Clerk shall conduct a roll call by voice (calling out each Member in alphabetical order. After roll call, a Member participating electronically should advise verbally that they are leaving the meeting before ending their participation. • The Chair is to announce each agenda item on the floor of the meeting and shall maintain an orderly meeting process keeping Members informed. • A Member who participates electronically shall have the same rights and responsibilities as if they were in physical attendance, including the right to vote.

Voting • The Chair will read out the motion and ask all members if they are opposed, if there is no response to indicate opposition, it will be deemed as a vote in favour. • Any member can call for a recorded vote at any time. • The recorded vote will be conducted by the Clerk. • Clerk to call each name of Member to record vote (calling out each Member in alphabetical order starting with the member that requested the vote) • If a Member is present in person or electronically, and their name is called and there is no response to indicate the vote provided, the Clerk will ask one more time, and if there is no indication of a vote, and the Member is present in-person or electronically, the vote is recorded as negative. • Clerk to announce results.

Member Conduct • Each Member shall remain silent and attentive to the proceeding when not assigned the floor by the Chair. • Each Member to listen for their name to be assigned the floor to speak or to vote. • Each Member takes direction from the Chair in order to facilitate an effective, efficient and orderly meeting. CORPORATION OF THE COUNTY OF DUFFERIN

BY-LAW NUMBER 2020-58

A BY-LAW TO AUTHORIZE THE WARDEN AND THE CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF DUFFERIN AND SOUTHWEST INTEGRATED FIBRE TECHNOLOGY INCORPORATED. (Additional Project Agreement)

BE IT ENACTED BY THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF DUFFERIN AS FOLLOWS:

1. That the agreement between the County of Dufferin and Southwest Integrated Fibre Technology Incorporated, in a form substantially the same as attached hereto as Schedule “A” be approved.

2. That the staff of the County of Dufferin is hereby authorized to take such actions as are appropriate, and the Warden and Clerk are herby authorized to execute such documents as are appropriate to implement the agreement referred to herein.

READ a first, second and third time and finally passed this 13th day of August, 2020.

John Creelman, Acting Warden Pam Hillock, Clerk THIS AGREEMENT MADE THIS _____ DAY OF ______, 202__ BETWEEN:

CORPORATIONOF THE COUNTY DOFUFFERIN (hereinafter referred to as the “County”) - and - SOUTHWESTERN INTEGRATED FIBRE TECHNOLOGY INC. (hereinafter referred to as “SWIFT”)

WHEREAS, Southwest Integrated Fibre Technology Incorporated ("SWIFT") tendered a request for proposal bearing number SWF 20-03-001 on March 9, 2020 for certain fibre network works within the geographic boundaries of Dufferin County;

AND WHEREAS, SWIFT received ten (10) bids in response thereto and the 4 bids (proposals) were accepted and to be completed by December 31, 2022;

AND WHEREAS, the North Frontenac Telephone Company Ltd ("NFTC") submitted the fifth (5th) highest scoring proposal on May 15, 2020 (hereinafter, "DUF_13_NFTC"), which is summarized in the summary of the project attached hereto as Appendix "A" and the map of the affected area attached as Appendix "B", but, despite a community need, DUF_13_NFTC did not proceed at that time due to lack of funding;

AND WHEREAS, there is now an opportunity to have the works described in DUF_13_NFTC completed utilizing additional financial contributions from Dufferin County;

AND WHEREAS, this serves to confirm the County’s funding contribution towards expenses actually incurred in completing all of the works contemplated in DUF_13_NFTC;

AND WHEREAS, the County is prepared to provide additional financial support towards the $4,021,974 (exclusive of H.S.T.) total project costs to complete DUF_13_NFTC;

NOW THEREFORE, the Parties agrees as follows:

1. Contract Tendering. SWIFT will accept and issue a contract to NFTC for NFTC to complete DUF_13_NFTC and to complete those works by no later than December 31, 2022, so that the assets and technology is functional and available for use by that date. The contract for those works will be strictly between SWIFT and NFTC.

2. NFTC Contribution to DUF_13_NFTC. The contract between SWIFT and NFTC is to specify that NFTC is to contribute $1,729,449 towards eligible costs and $311,217 towards ineligible costs for a total of $2,040,666 (exclusive of H.S.T.) and any other funds (other than those noted in paragraph 3 below) required from its own funds to complete DUF_13_NFTC.

3. County Financial Commitment. SWIFT will contribute the remaining $1,036,346 (plus $provincial balance currently held by SWIFT and the County will contribute $1,305,673 (inclusive of H.S.T.) of additional new monies towards DUF_13_NFTC, provided that those funds are required for NFTC to complete DUF_13_NFTC in its entirety. By no later than sixty (60) days after DUF_13_NFTC has been fully completed, SWIFT agrees to confirm to the County in writing that DUF_13_NFTC has been fully completed and the total sum, not to exceed $1,305,673, that SWIFT required the County to contribute towards DUF_13_NFTC. In doing so, SWIFT is to confirm the following in writing to the County:

a. total expenses incurred in completing DUF_13_NFTC; and

b. the sums expended by SWIFT (and/or NFTC, as applicable) for labour, equipment and assets actually carried out, utilized and installed in completing DUF_13_NFTC; and

c. that NFTC's financial contribution stipulated in paragraph 2 above has been fully expended on DUF_13_NFTC; and

d. that the $1,036,346 provincial balance has been fully expensed and disbursed towards DUF_13_NFTC.

4. SWIFT Invoice to County. SWIFT is to invoice the County in writing on a quarterly basis for payment of the County’s contribution, not to exceed $1,305,673 in the aggregate, and the County agrees to pay said invoice within twenty-one (21) days of the date of its receipt of SWIFT's invoice. All invoices must show evidence of supporting invoice from NFTC of eligible expenses incurred and paid.

5. Audit Rights. The County reserves the right to audit any and all of SWIFT's records in its possession and or control relevant to DUF_13_NFTC to confirm, to its reasonable satisfaction:

a. that the works carried and invoiced for were done in accordance with the specifications of DUF_13_NFTC; b. that NFTC has first expensed its own funds (being the sums noted in paragraph 2 above) towards completing DUF_13_NFTC before any sums are invoiced to (and payable by) the County; c. that SWIFT has expended the $1,036,346 in provincial and federal funds remaining from phase 1 of the project; and d. that the funds requested and/or otherwise invoiced by SWIFT to the County for DUF_13_NFTC have actually been expended solely on DUF_13_NFTC.

SWIFT agrees to grant the County, its employees and contractors access to such records, including permitting the County to make reproductions thereof, up until expiry of the period that is six (6) months after DUF_13_NFTC has been completed (as confirmed by SWIFT's notice provided to the County pursuant to paragraph 3 above) during SWIFT's regular business hours and as otherwise reasonably requested by the County.

6. No Liability to the County. Save and except as expressly stipulated otherwise herein, the County bears and assumes no responsibility or liability whatsoever in regard to DUF_13_NFTC including, for greater certainty, no responsibility and liability in regard to design, specifications and the carrying out of any works in relation to DUF_13_NFTC. It is understood and agreed that the County's sole and exclusive obligation hereunder is to disburse its financial contributions to SWIFT for expenses actually incurred to complete DUF_13_NFTC, on the terms and conditions set out herein.

7. Counter-signed Agreement. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same instrument. Communication of an executed copy of this Agreement, or of any counterparts thereto, by facsimile transmission or electronically in portable document format (PDF) shall constitute good and effective delivery.

IN WITNESS WHEREOF the parties hereto have executed this agreement as of the day and year as set out above.

CORPORATION OF THE COUNTY OF DUFFERN

Per:______Name: Darren White Title: Warden Date: ______

Per: ______Name: Pam Hillock Title: Clerk Date: ______

I/We have the authority to bind the Corporation.

SOUTHWESTERN INTEGRATED FIBRE TECHNOLOGY INC.

Per: ______Name: David Mayberry Title: ______Date: ______

Per: ______Name: Barry Field Title: ______Date: ______

I/We have the authority to bind SWIFT.

Appendix "A" - DUF_13_NFTC Summary

NFTC is proposing a new pure fibre optic Network designed to pass approximately 460 potential subscribers with a dedicated fibre allocated to each individual connecting back to their Central Office to be located in Shelburne, ON. This Network will be connected to their Core Network located at 151 Front Street, Toronto, ON via leased backhaul fibre optic circuit.

The proposed network architecture is based on an Active Ethernet architecture with dedicated fibre connections for each individual subscriber. The network will offer pure fibre optic connectivity. The proposed design includes 50% spare capacity in; Central Office, and fibre strands. The system will offer multiple points of access for interconnection. The point to point fibre design facilitates efficient scalability of the network electronics which are centralized in the Central Office and in our Core.

Appendix "B" - DUF_13_NFTC Map

CORPORATION OF THE COUNTY OF DUFFERIN

BY-LAW NUMBER 2020-xx

A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL OF THE CORPORATION OF THE COUNTY OF DUFFERIN AT ITS MEETING HELD ON AUGUST 13, 2020.

WHEREAS Section 5 (1) of the Municipal Act, 2001, as amended, provides that the powers of a municipality shall be exercised by its Council;

AND WHEREAS Section 5 (3) of the Municipal Act, 2001, as amended, provides that municipal powers shall be exercised by by-law;

NOW THEREFORE BE IT ENACTED BY THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE COUNTY OF DUFFERIN ENACTS AS FOLLOWS:

1. All actions of the Council of the Corporation of the County of Dufferin at its meetings held on August 13, 2020 in respect to every report, motion, by-law, or other action passed and taken by the Council, including the exercise of natural person powers, are hereby adopted, ratified and confirmed as if each report, motion, resolution or other action was adopted, ratified and confirmed by its separate by-law.

2. The Warden of the Council and the proper officers of the Corporation of the County of Dufferin are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required and except where otherwise provided, to execute all documents necessary in that behalf.

READ a first, second and third time and finally passed this 13th day of August, 2020.

______John Creelman, Acting Warden Pam Hillock, Clerk