Sport Board Meeting No: 47 2.00pm, Tuesday 14th October 2014 John Charles Centre for Sport

In attendance : Members

Stewart Ross (SR) Chair Sally Nickson (SN) Vice Chair

Helen Whitrod-Brown (HWB) Rob Wadsworth (RW) Head of Sport, University of Leeds Tony Stringwell (TS) , Parks & Countryside Mark Allman (MA) Head of Sport, Leeds City Council Charlie Pyatt (CP) Sport Leeds West James Brown (JBw) West Sport - Disability Sport Nigel Harrison (NH) Sport Gail Palmer – Smeaton (GPS) Active Schools Malcolm Brown (MB) Performance Sport Gill Keddie (GK) Sport / Leeds City Council Jan Burkhardt (JBu) NHS Leeds Dan Busfield (DB) Leeds Rugby Julie Brunton(JBn) Leeds Trinity University Sarah Pickford (SP) Women’s Sport

Others Sue Haigh (SH) Leeds City Council Alistair Copeland (AC) Sport England Jane Ellis (JE) Leeds City Council, Parks & Countryside Ross Bibby (RB) Leeds City Council

Officers Helen Evans (HE) Leeds City Council

Apologies Anna Frearson (AF) Health Sector Cluny MacPherson (CM) Chief Officer Culture & Sport, Leeds City Council Norman Taylor (NT) Leeds Sports Federation Katy Elliott (KE) Leeds City Council Mick Ferguson (MF) Leeds United FC Cllr Yeadon (Cllr Y) Lead Member for Digital & Creative Technology, Culture & Skills, Leeds City Council Mark Absolon (MAb) YEP Gary McCall (GM) Bananakick

Page 1 of 8 Item Action 1. Apologies These were received as listed above.

SR thanked Board members for attending the meeting and welcomed Dan Busfield to the meeting as the new representative from Leeds Rugby. He also welcomed Jane Ellis, who is working as a student placement with LCC Parks & Countryside alongside Tony Stringwell; Alistair Copeland from Sport England, working on the facility strategy and Ross Bibby who is co-presenting the Creating Connection sproject with James Brown.

SR explained that the Operations Group were looking at a new format for the Board meeting which would allow the Board to facilitate discussion in a more informal manner as part of a commitment to reflect on the delivery of the strategy by partners rather than on ‘processes’ and ‘governance’.

Key Project updates have been shortened to allow a ‘hot topic’ presentation highlighting one of the projects that support the sports strategy followed by a workshop to facilitate discussion to effect change and information sharing.

This meeting follows the new format and SR welcomed feedback on the from Board members.

2. Minutes of the meeting dated 7th July 2014 and matters arising The minutes were read and approved, with the following updates on actions:

2.1  3.1.2 NH agreed to send out links on Sporting Capital Resources NH / HE prior to the next meeting.  4.1.4 – 4.1.7 will be picked up in the project updates. SR / SN  6.2.1 the programme ran against the backdrop of Tour de France. The event raised the sporting profile but was overshadowed by the TDF. SR / SN agreed to review the event and report to the April 2015 Board.  6.3.1 stakeholder mapping from the workshop will be used to discuss vision and website development.  7.2 JBu updated the Board on progress with the successful dance partnerships in Leeds and proposed Weika Eringe, CEO and SR/SN Artistic director for Yorkshire Dance, as a new Board member. SR agreed to invite her to the next Board meeting. Leeds Dance is the second biggest structure outside of London and to include dance on the Board would promote a model of best practice. HWB added that dance applications to Leeds Beckett University courses are growing, with a new dance studio being opened at Beckett Park.  7.2.1 JBu informed the Board that the Physical Activity Framework ‘Everybody Active Everyday’ will be published on HE 22/10/14. HE to attach to the minutes for distribution.  7.4 The sport summit is included in the project updates.

 7.6 TS updated the Board on the current position with

Page 2 of 8 neighbourhood planning. Leeds are leading nationally on linking infrastructure to physical activity levels. There is a requirement to link this to the PPS work and also to manage expectations though the process.

3. Hot Topic - Creating Connections

3.1 The Creating Connections project is a 2 year Sport England Inclusive Sport funded project to develop a sport and physical activity pathway for disabled people across West Yorkshire. In its current form the project is due to finish at the end of May 2015.

3.2 The project builds on excellent local partnership working and adds value to the work of individual organisations across the disability sport network. The project aims to increase the number of disabled people (14+) taking part in regular sport and physical activity by focusing on three themes:

3.3 1. Connections to health and disabled people’s organisations

2. Club & activity development

3. Participation pathways

3.4 RB summarised the disability sport programme and distributed copies to the Board. Additional disability sport activities include :  Sport forum  Youth panel  Marketing and communications through email and newsletters

3.5 Board members congratulated JBw and RB on the success of their programmes and queried the reach of the programmes through social media. SR suggested linking the project to the wider stakeholder mapping to widen access.

3.6 JBu noted an opportunity to link with the new physical activity framework JBu as a way of engaging more health specialists and agreed to liaise with JBw and RB to identify key contacts for the project. 3.7 MA queried the balance of physical vs mental health referrals and it was noted that the majority of users were from a physical disability background. 3.8 SR thanked JBw and RB for their excellent presentation.

4. Key project updates

4.1 A1: SUPPORTING THE INACTIVE TO BECOME ACTIVE Leeds Lets Get Active

4.1.2 SH updated the Board on the progress of the project.

4.1.3 There have been over 40k registered members who have made over 128k visits leaving the project on track to meet Sport England Targets. Page 3 of 8

4.1.4 The project has secured £145k additional funding from Public Health and re-profiled Year 2 funding to continue delivery until March 2016.

4.1.5 Building locally determined priorities and research questions with Public Health, CCGs and Universities to develop further learning about PA behaviour change.

4.1.6 Officers are considering pooling some budget with the NGB place pilot to develop local insight around physical activity.

4.1.7 Big push (Oct – Nov) on IPAQ follow up returns to demonstrate project impact

4.1.8 A full report is attached for information :

LLGA Interim Report August 2014.pdf

4.1.9 www.leedsletsgetactive.co.uk/win

4.2. A2: RETAINING AND INCREASING PARTICIPATION IN SPORT AND ACTIVE LIFESTYLES Active Schools

4.2.1 GPS updated the Board on progress with the project.

4.2.2 The Active Schools Programme is now established with 2 Full Time Roles from 1/9/14 and 5 Schools Games Organiser Part Time Roles.

4.2.3 A Steering Group and Programme Board have been established and Sport Leeds Board members were invited to express interest to join the Active Schools Board through GPS.

4.2.4 The Vision has been agreed – By 2020, to become the best city in the UK for excellence in PE, Sport and Physical Activity. The Mission is ‘To promote and develop, through collaboration and partnership, a sustainable system for PE, Sport and PA that enriches the lives of all children and young people.’

4.2.5 A Service Level Agreement has gone out to Primary Schools with 167 signed up for 2013/14. Over 1500 school staff accessed CPD, with over 15000 pupils involved in events.

4.3 A2: RETAINING AND INCREASING PARTICIPATION IN SPORT AND ACTIVE LIFESTYLES Core City NGB Pilot

4.3.1 GK updated the Board on progress with the project.

4.3.2 A Monitoring and Evaluation system is to be decided with the view to implement by January 2015. Page 4 of 8

4.3.3 A NGB engagement day (Sport Summit) is planned for 4th November at University of Leeds with aims to build/ strengthen relationships with key NGBs working in the City, share learning and focus on improving national to local links.

4.3.4 Hub planning model is agreed, with marketing and initial delivery for phase 1.

4.3.5 Work is ongoing with the project lead of the Leeds Let’s Get Active project to conduct research around behaviours, attitudes and social norms to enhance understanding and learning by January 2015.

4.3.6 Planning to look at 3 sports (Cycling, Tennis and Rugby Union) in detail in terms of citywide engagement, defining what exactly are we trying to achieve, pathways and coordination of resources etc.

4.4 A3: DEVELOPING SPORTING PATHWAYS AND EXCELLENCE Performance Sport Strategy

4.4.1 SR updated the Board on progress with the project.

4.4.2 Rob Young has been appointed as the Consultant leading the production and strategy. He has been busy meeting key stakeholders across the City, including NGB’s, HEIs, LCC, Sports Clubs and coaches. He has planned meetings with professional clubs, UK Sport, Sport England and further local contacts as well as linkage to the new facilities strategy.

4.4.3 It is the intention to run a workshop with key consultees all together in November.

4.4.4 Findings and draft strategy will be presented to the Board in January 2015.

4.5 E2: DEVELOPING OUR PLACES Facility and Playing Pitch Strategies

4.5.1 TS updated the Board on progress with the project.

4.5.2 NAA have been appointed to draw up new strategy – funded by LCC and Sport England.

4.5.3 The Strategy has now been split into 2 strategies : built facilities and playing pitches, due to the number of pitches causing delays.

4.5.4 A strategy has been produced and distributed to the Board as a Board consultation draft. Board members agreed to the consultation draft going out for further high level consultation to the NGBs, Board member organisations and LCC members and planning. Board members were asked for feedback to be returned to either TS or HE for inclusion in the final strategy document.

4.5.6 The programme proposed was : Page 5 of 8 October 2014 - Draft built facilities strategy for consultation to be approved at the Board November 2014 - Consultation period December 2014 - Final copy for approval by Board (by email) January 2015 – LCC Executive Board report TBC

4.6 E3: IMPROVED PROMOTION AND PROFILE Leeds Sports Awards

4.6.1 SN updated the Board on progress with the project.

4.6.2 2015 will be the 12th year of the sports awards, celebrating the very best of Leeds sporting talent, including athletes, volunteers, coaches and administrators.

4.6.3 Date: 5th March 2015. Venue: New Dock, Royal Armouries, Leeds.

4.6.4 The title sponsor this year is ASDA, with 3 confirmed category sponsors.

4.6.5 New graphics and website will be launched this week : www.sportleeds.co.uk

4.7 E3: IMPROVED PROMOTION AND PROFILE Sports Event Strategy

4.7.1 The Champions workshop identified a clear absence of an Event Strategy City Wide, for sport which is presenting itself as a significant performance gap.

4.7.2 Discussions continue at Council level about supporting significant Sporting Events on an ad-hoc basis because of the absence of a plan. MA added that LCC had met with UKSport to discuss national events such as triathlon and cycling. Issues need to be resolved around who leads and available capacity.

4.7.3 We now need to take leadership of this by defining our shared vision for the City and sports events, mapping at a high level our current activity and identifying some early priorities for further investigation.

4.7.4 A small short term project group needs to be established to lead this and RW a ‘lead’ for this is to be identified. RW was proposed and agreed to coordinate the group.

5. Workshop - influencing and stakeholder mapping for sport in the City

5.1 A workshop was held, giving Board members an opportunity to develop Ops a stakeholder map for sport in the city; notes from the workshop are group attached to the minutes and will be discussed futher by the Operations Group.

6. Information share / Any Other Business Page 6 of 8

6.1 SN updated the Board on the Leeds Beckett University, who have successfully applied and been successful in obtaining Activation funding for a 2 year development post focussing on American sports.

6.2 RW and JBn confirmed funding for the other 2 universities. The 3 programmes should complement each other.

6.3 There is a coaching conference at John Charles Centre for Sport on 16th November.

6.4 DB confirmed that a new Rugby League Development Plan would be DB available at the end of November. DB will send the information on to the Board members, including information on the roles of the 24 staff and the newly named Leeds Rhinos Foundation.

6.5 GK reminded the Board of the forthcoming Rugby League World Cup and its citywide approach to delivery.

6.6 SH reported that she is looking at appointing a consultant to show how SH commissioning can be influenced by Sport & Active Lifestyles.

6.7 SR thanked the project leads and Board members for their work and the continued progress being made in implementing our strategy.

Date of Next Meeting:

Monday 19th January 2015 1 – 430pm Leeds Beckett University - The Acre Room

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