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AGM 2019 Meeting Papers New interpretative panels tell the 46 class story (Photo Andrew Tester) Blue Mountains Division of ANNUAL REPORT 28th Annual General Meeting ACN: 000 570 463 / ABN: 25 000 570 463 Date: Saturday 30 November 2019 Time: 10:00 Venue: Valley Heights Locomotive Depot Heritage Museum, Tusculum Road, Valley Heights NSW 2777 Annual Report – AGM 2019 (amended Saturday, 2 November 2019) Blue Mountains Division, Transport Heritage NSW 2 AGENDA FOR 28th ANNUAL GENERAL MEETING 1. Apologies 2. Chairman’s Address 3. Minutes 3.1 Acceptance of Minutes of the 27th Annual General Meeting held on 17 November 2018 3.2 Business Arising from Minutes 4. Managers’ Reports 2018-19 4.1 VHLDHM Chairman’s Report – Henk Luf 4.2 Treasurer’s Report – John Carter 4.3 Publicity Officer’s Report – Keith Ward 4.4 Membership Officer’s Report – Jeff Russell 4.5 Building Services Manager’s Report – Ted Dickson 4.6 Building Restoration Manager’s Report – David Grove 4.7 Grounds Maintenance Manager’s Report – Stephen Dive 4.8 Per Way Maintenance Manager’s Report – prepared by Ted Dickson 4.9 Retail Manager’s Report – Steve Corrigan 4.10 Large Exhibits Manager’s Report – Bruce Coxon 4.11 Small Exhibits Curator’s Report – Michael Pensini 4.12 Model Railway Manager’s Report – Ray Beharrell 4.13 Workshop Manager’s Report – Terry Matchett 4.14 Planning and Development Manager 4.15 Honorary Librarian’s Report – Andrew Tester Acceptance of Annual Reports 5. Elections 5.1 Election of Main Office Bearers VHLDHM Chairman Honorary Secretary Honorary Treasurer Publicity Officer Membership Officer Building Restoration Manager Building Services Manager Grounds Maintenance Manager Per Way Maintenance Manager Retail Manager Exhibits Manager Small Exhibits Curator Model Railway Manager Workshop Manager Planning and Development Manager 5.2 Election of Sub Committees (to be appointed by Manager) 5.3 Election of Honorary Positions Honorary Librarian Honorary Historian 5.4 Election of Patrons 6. Notices of Motion 7. Address by Representatives 8. General Business Annual Report – AGM 2019 (amended Saturday, 2 November 2019) Blue Mountains Division, Transport Heritage NSW 3 3. MINUTES OF THE 27th ANNUAL GENERAL MEETING Held Saturday 17 November 2018 The Meeting was opened at 11:00 by MC Jeff Russell by recognising the original owners of the land, the Gundungurra and Darug language/tribal groups. Welcome: MC Jeff Russell welcomed Rob Mason – Chairman THNSW, Alex Claassens – Director THNSW, Neil Cram – Patron, Mick Fell – Councillor Ward 3 Blue Mountains City Council, Dick Morony – Springwood Historical Society, Ian Sheppard – Chairman Illawarra Division THNSW, Patsy Moppett – President BMACHO, Craig Connelly – Chairman STARPS, and Andy McNeil – representing Andrew Moritz – CEO THNSW. Rob Mason – Chairman Transport Heritage New South Wales welcomed everyone to the AGM and thanked us for inviting him up once again. Rob told us that THNSW board had held sixteen board meetings in the last twelve months. He then went on to acknowledge Valley Heights its committee and members for all the work done in the previous year saying it is a pleasure to come here because we always get things done. Rob talked about our previous 150th railway celebrations and all the follow on ones which had occurred and will occur in the years to come. Rob also mentioned our many achievements such as finally getting use of the Civil Depot, the restitution of the forecourt and of course the completion of the fencing and Rob congratulated us all on these achievements and many more projects completed throughout the past twelve months. In closing Rob said that we really have done a lot here and we should be proud of our progress. 3.1 Apologies: Susan Templeman – Federal Member for Macquarie, Trish Doyle – State Member for the Blue Mountains, Andrew Moritz – CEO THNSW, Jan Koperberg – BMACHO, Mark Greenhill – Mayor Blue Mountains City Council, Ross Stenning, Dave Hunt, Sue Fulton, Glenn Hargrave, Sam Wyatt. MOVED: Ted Mullett SECONDED: Ray Beharrell that the Apologies be received. It was agreed 3.2 Chairman’s Address Henk Luf – Chairman Valley Heights Locomotive Depot Heritage Museum. Henk thanked Rob for his encouraging words, Valley Heights should be congratulated because of the way our management, volunteers and members all work together. Many things have been achieved. Bruce Coxon has really impressed with the way he has organised the restructure of the forecourt and the installation of the security fencing among other things. Valley Heights is unusual for a volunteer organisation in having four different groups on the one site, we have ourselves, we have STARPS, we have the Christian Model Railway group and we have the Springwood Historical Society and these four groups working together has created a highly successful “can do” organisation. Safety is a big concern at Valley Heights and for this we have our own safety team to address issues that may arise. We have had a couple of incidents this year and any problems identified have been dealt with. Another project begun this year is the fettlers shed and Dave Grove and his team has put a lot of effort into getting it to how it is now, we are hoping to have it completed sometime next year. The Museum’s five year plan is now complete and we should continue with ten and twenty year plans. Our focus now will be like other museums in Europe and England where they are moving to more ‘hands on’ experiences (for visitors) and this is the direction we should be heading in. 3.3 Minutes 3.3.1 Acceptance of Minutes MOVED: Roslyn Reynolds SECONDED: John Glass that the Minutes are taken as read and confirmed. Declared Carried. Annual Report – AGM 2019 (amended Saturday, 2 November 2019) Blue Mountains Division, Transport Heritage NSW 4 3.3.2 Business Arising from Minutes Nil 3.4 Annual Reports Annual Reports were received from the Chairman, Treasurer, Publicity Officer, Membership Officer, Building Restoration Manager, Building Services Manager, Grounds Maintenance Manager, Per Way Maintenance Manager, Retail Manager, Large Exhibits Manager, Small Exhibits Curator, Model Railway Manager, Workshop Manager, Safety Manager and Honorary Librarian MOVED: Dave Grove SECONDED: Dennis Brown that the reports be received and adopted. Declared Carried. 3.5 Elections 3.5.1 Election of Main Office Bearers At this point in time Jeff Russell declared all positions vacant and called upon Rob Mason to act as Returning Officer and conduct the Annual Election of Office Bearers. As there was only one nomination for most of the following positions, the nominated person was declared duly elected. POSITION NOMINATION MOVER SECONDER Chairman Henk Luf Roslyn Reynolds Keith Ward Secretary Ross Stenning Bruce Coxon Michael Pensini Treasurer John Carter Steve Corrigan Bruce Coxon Publicity Officer Keith Ward Andrew Tester Dave Grove Membership Officer Jeff Russell Peter Kerr Bruce Allen Building Services Manager Ted Dickson Ted Mullett John Carter Building Restoration Manager David Grove Dennis Brown Bruce Allen Grounds Maintenance Manager Stephen Dive Roslyn Reynolds Dave Grove Per Way Manager Ted Dickson Steve Dive Steve Corrigan Retail Manager Andrew Tester Ray Beharrell Peter Kerr Retail Manager Keith Ward Bruce Coxon Steve Corrigan There being two nominations for Retail Manager a secret ballot was ordered. Rob Mason and Andy McNeil were appointed scrutineers and declared Andrew Tester the new Retail Manager Exhibits Manager Bruce Coxon Keith Ward Dennis Brown Small Exhibits Manager Michael Pensini Bruce Coxon Ray Beharrell Model Railway Manager Ray Beharrell Ted Mullett Barry Henry Workshop Manager Terry Matchett Ted Mullett Allen Holley At the completion of the Committee Elections Rob Mason handed the floor back to Jeff Russell for the meeting to proceed 3.5.2 Election of Sub Committees As per the previous year, managers will select their own Sub Committees. 3.5.3 Election of Honorary Positions Nominations were then called for the Election of Honorary Historian and Honorary Librarian, with the following being elected: POSITION NOMINATION MOVER SECONDER Honorary Historian Ted Dickson Ted Mullett Bruce Coxon Honorary Librarian Andrew Tester Ted Mullett Ray Beharrell Annual Report – AGM 2019 (amended Saturday, 2 November 2019) Blue Mountains Division, Transport Heritage NSW 5 3.5.4 Election of Patrons Nominations were then called for the Election of Patrons to the Museum. Those elected were: Trish Doyle State Member for the Blue Mountains, Susan Templeton Federal Member for Macquarie, Mark Greenhill Mayor Blue Mountains Council, Neil Cram MOVED Keith Ward SECONDED John Glass that the Patrons be elected. Declared elected 3.6. Notice of Motion: MC Jeff Russell read the motion: Creation of new Committee Position- Planning and Development Manager. The Job Specifications are:- The Planning and Development Manager will create and carry out in consultation with the Management Committee, Members and wider community, shorter, medium and long-term development plans for the museum covering 5, 10 and 20 year periods. The position will be volunteer based and focused and includes the authority to seek information from third parties where appropriate “The committee of Valley Heights Locomotive Depot Heritage Museum is seeking the members of said museum endorsement the creation of the above listed position”. MOVED Chairman Henk Luf. (Since moved by chairman no seconder was required) Motion carried. 3.7. Address by Representatives 3.7.1 Andy McNeil – THNSW: Andy acknowledged this as her third AGM and gave thanks for inviting her back. “As Rob Mason said previously today it is lovely to see the works achieved in the past year as Museum members are persistent and keep on keeping on, which is what a heritage transport volunteer organization should be.” She was sure Andrew (Moritz) would also confirm that it has been a pleasure working with the Valley Heights crew in the past twelve months particularly through the funding two process gaining funds to enhance this great facility.
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