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Information Guide and Governance Documentation

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Information Guide and Governance Documentation Information Guide and Governance Documentation 2020/21 We go to great lengths. Harper Macleod is Scotland’s leading sports law practice, and as Official Partners & Legal Advisers to Scottish Swimming we’re delighted to support them in developing the sport across the country. Sport and competition is central to our culture. However, there’s so much more to Harper Macleod than success in the sports sector. We provide personal legal services to individuals and their families nationwide. From making a Will to winding up an estate, from family law to personal injury, we’ll make every effort to get the result you need. We also offer a full range of commercial legal services to businesses and organisations throughout Scotland. To find out how our team can help you, visit harpermacleod.co.uk or call 0141 221 8888 Driven by your needs, not ours Official Partners & Legal Advisers to CONTENTS KEY CONTACTS/DATES Introduction to the Guide 2 Meet the Scottish Swimming Team 3 Scottish Swimming Staff Structure 5 Office Bearers 7 District Executives 12 Appointments & Representatives 15 Affiliated Clubs 16 National Framework Deliverers & Swim Schools 18 Composite Teams & Associate Members 19 Useful Addresses 20 INFORMATION & SERVICES Anti-Doping 22 International Permit Process 23 Membership Information 24 GDPR 25 Club Support 26 Complaints Procedure 27 National Framework for Swimming in Scotland 28 Annual Awards Evening 29 Scottish Swimming Services 30 SwiMark 31 Education Course Flowchart 32 Information Qualifications & Courses 33 Wellbeing & Protection Dealing with allegations of abuse 34 Officer Recruitment 35 PVG Application Process 36 Scottish Swimming Fees 37 Scottish Swimming Forms & Company Regulations 38 GOVERNANCE DOCUMENTATION SASA Constitution 39 Company Articles 55 Company Rules 67 scottishswimming.com 1 INTRODUCTION TO THE GUIDE Our Vision – Everyone can swim The Scottish Amateur Swimming Association (SASA), founded in 1888, is the National Governing Body for Swimming, Diving, High Diving, Open Water Swimming, Water Polo. Synchronised Swimming and Swimming in Scotland. Following a review of governance arrangements, Scottish Amateur Swimming Association Limited was incorporated as a private company limited by guarantee without share capital on 27 March 2003 and a Board of Directors appointed to oversee the company on behalf of SASA. The trading name of the company is Scottish Swimming and that name is now commonly used to describe the governing body. Our Mission To inspire our members and partners in the development of aquatics, providing leadership and expert support, resulting in more people taking part and reaching their full potential. Our Strategic Objectives • To increase the number of people of all ages and abilities participating in swimming for health, fitness and fun. • To support and develop stronger, more sustainable clubs that will provide increased and quality opportunities for people to participate at all levels. • To enhance the aquatic pathway, ensuring high performance results through effective athlete development and quality coaching. Scottish Swimming works with, and for our members. Everything we want to achieve happens in partnership with local and national organisations supporting and working with us. This Information Guide sets out “who does what” within Scottish Swimming; key dates in the swimming calendar; procedures on topics such as how to complain and on wellbeing and protection; Scottish Swimming fees; and full governance documentation. A full list of topics covered in the Information Guide is set out on the following Contents page. Key strategy and policy documents, such as the Corporate Plan 2015-2021, can be accessed through the Scottish Swimming website. _________________________________________________________________________________ Scottish Swimming is the trading name for the Scottish Amateur Swimming Association Limited. Registered in Scotland. Company Number SC246645 Registered Office: Scottish Swimming Airthrey Castle Hermitage Road University of Stirling Stirling, FK9 4LA Name and Registered Office, Scottish Amateur Swimming Association Ltd (trading as Scottish Swimming), Airthrey Castle, Hermitage Road, University of Stirling, Stirling, FK9 4LA Company number: 246645. Registered in Scotland Tel: 01786 466520 email: [email protected] scottishswimming.com 2 MEET THE SCOTTISH SWIMMING TEAM Chief Executive Officer Euan Lowe Euan supports the Staff, Council and Board. Euan also leads on the development and execution CEO of vision, strategy, and planning. Corporate Services Elaine Mackenzie Elaine heads up with Services team and she leads on all governance and HR matters. Elaine Director of Services also has responsibility for organising the AGM and managing constitutional issues, complaints/well-being and protection, equality as well as ensuring that Scottish Swimming meets their GDPR obligations. Francesca Carlo Francesca is the Manager to the Services Team and leads on the development and Services Manager & implementation of the Club Membership program for Scottish Swimming. Francesca is the first Data Protection point of contact for data protection enquiries. Officer Melanie Orr Melanie supports the Services Manager on the Club Membership program and is responsible for Executive Officer supporting the organisation of the AGM, administering the Information Guide, Governance Membership documentation, maintaining membership database. Melanie provides admin support to the Board of Directors and Council and to the National Events Manager for all the disciplines. Janis Myles Janis is the first point of contact in the organisation and is responsible for all tasks arising from Services general enquiries via mail, email or voicemail. Janis supports the Services Manager on the Club Administrator Membership program and related projects. Deborah McGinniss Deborah leads and manages the day-to-day financial management of the company. This Finance Manager/ includes managing the investment awarded by sportscotland, Membership, sponsorship and Company Secretary other external partners. Deborah also provides management and financial reports, monitors financial risks and ensures Scottish Swimming adopts a quality internal control procedure. Catherine Ely Cathy is part of the Finance team, her role includes responsibility for the purchase ledger, sales Executive Officer ledger, processing bank payments, administration of corporate credit cards, credit control Finance and finance support for the administration of Awards. Helen Plank Helen leads the marketing strategy and delivery of the marketing plan for Scottish Swimming in Head of Marketing line with corporate objectives. This involves taking the lead on sponsorship, branding across all departments, digital development, stakeholder liaison and marketing support for all partners. Kirsten Phillips Kirsten’s role is to manage all communications and media activity for Scottish Swimming. This Communications includes the development and implementation of a communications strategy, maximising media Manager and PR opportunities, managing athlete requests and liaising with stakeholders. Kirsten manages all media activity, the production of all corporate documents including the annual report as well as creating campaign plans and managing branding requirements at national events. Lindsay Lewis Lindsay leads on the development and support the delivery of events. Lindsay is responsible for Events Manager communicating, maintaining and developing client relationships with external service and venue providers, developing partnership agreements to help secure favourable terms for all Scottish Swimming events and co-ordination of TYR order placements. Lewis McKenzie Lewis provides support to the Marketing Team on all marketing and communication activity and Digital Communications is the lead on the day to day upkeep of the Scottish Swimming website and social media & Marketing Officer platforms. Performance Team Ally Whike Ally provides leadership in developing and implementing Scotland's performance plan for Director of swimming. This includes corporate lead for planning, monitoring, investment, budgeting, and Performance communicating with key partners on all performance matters. Alan Lynn Alan is responsible for technical development in swimming and heads up the extensive national National Coach squad programme. He also leads the development and support process to our performance coaches and manages coach development opportunities. Dorothy Roberts Dot is the Performance Team lead for sportscotland Institute of Sport support to Scottish Swimming Swimming squads. Dot also leads on the organisation of Commonwealth Games preparation; Programme Manager Squad weekends and camps; and the resourcing of the District Regional Programme. Paul Wilson Paul has responsibility for the performance development of disability swimming. He is Disability Performance responsible for the Scottish Talent Squad to ensure that more swimmers make British Para- Development Swimming World Class Programmes. He works closely with British Swimming, Scottish Manager Disability Sport towards providing a seamless pathway from Learn to Swim through to World Class Programmes. Shona McCallum Shona is part of the Performance Team and leads on the administration for the DRP, Executive Officer performance weekends, training camps and competitions, Swimming Committee, Coaches Performance Technical Panel and High Performance Group. Shona administers Scottish records. scottishswimming.com 3 MEET THE
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