Agenda of Ordinary Council Meeting

ORDINARY MEETING OF COUNCIL MONDAY, 10 MAY 2021

AGENDA

CONTENTS

AGENDA

REPORTS

TECHNICAL SERVICES COMMITTEE MEETING HELD ON 3 MAY 2021

COMMUNITY SERVICES COMMITTEE MEETING HELD ON 4 MAY 2021

CHIEF EXECUTIVE OFFICER’S REPORT

NOTICE OF MEETING AND AGENDA

CR ______

PLEASE TAKE NOTICE that the next ORDINARY MEETING OF COUNCIL will be held in the Council Chambers, Orchard Avenue, Armadale at 7.00pm

MONDAY, 10 MAY 2021

JOANNE ABBISS CHIEF EXECUTIVE OFFICER

6 May 2021

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

Leave of Absence previously granted to Cr M S Northcott and Cr Silver

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

Public Question Time is allocated for the asking of and responding to questions raised by members of the public.

Minimum time to be provided – 15 minutes (unless not required) Policy and Management Practice EM 6 – Public Question Time has been adopted by Council to ensure the orderly conduct of Public Question time and a copy of this procedure can be found at http://www.armadale.wa.gov.au/PolicyManual.

It is also available in the public gallery.

The public’s cooperation in this regard will be appreciated.

ORDINARY MEETING 3 10 MAY 2021 OF COUNCIL

5 APPLICATIONS FOR LEAVE OF ABSENCE

5.1 Request for Leave of Absence – Cr Emma Flynn Request for leave of absence received from Cr Emma Flynn for the period: Monday 24 May to Friday 28 May 2021 inclusive and Monday 21 June 2021 to Friday 9 July 2021 inclusive.

RECOMMEND

That Council grant leave of absence to Cr Emma Flynn for the periods:

Monday 24 May to Friday 28 May 2021 inclusive (includes 1 Ordinary Council meeting – 24 May 2021); and

Monday 21 June 2021 to Friday 9 July 2021 inclusive (includes 1 Ordinary meeting of Council – 28 June 2021).

6 PETITIONS

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING HELD ON 19 APRIL 2021...... (ATTACHED) 7.2 PREVIOUS SPECIAL COUNCIL MEETING HELD ON 3 MAY 2021...... (ATTACHED)

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 TECHNICAL SERVICES COMMITTEE MEETING Report of the Technical Services Committee held on 3 May 2021...... 5

BUSINESS ARISING FROM REPORT

ORDINARY MEETING 4 10 MAY 2021 OF COUNCIL

10.2 COMMUNITY SERVICES COMMITTEE MEETING Report of the Community Services Committee held on 4 May 2021. 39

BUSINESS ARISING FROM REPORT

10.3 CHIEF EXECUTIVE OFFICER’S REPORT Report of the Chief Executive Officer...... 72

BUSINESS ARISING FROM REPORT

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

15 CLOSURE

CITY OF ARMADALE

MINUTES

OF THE TECHNICAL SERVICES COMMITTEE MEETING HELD IN THE FUNCTION ROOM, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 3 MAY 2021 AT 7.00PM.

PRESENT: Cr G Nixon (Chair) Cr C Frost Cr R Butterfield Cr E J Flynn Cr M S Northcott Cr S Peter JP Cr G J Smith

APOLOGIES: Cr Silver (Leave of Absence)

OBSERVERS: Nil.

IN ATTENDANCE: Ms J Abbiss Chief Executive Officer Mr K Ketterer Executive Director Technical Services Mr N Burbridge A/Manager Parks Ms K Bradshaw-Chen A/Manager Environmental Services Ms C Omacini Senior Environmental Officer (via Teams) Mr M Tapscott Manager Engineering Design Mrs A Owen-Brown Senior Administration Officer

PUBLIC: Nil.

“For details of Councillor Membership on this Committee, please refer to the City’s website – www.armadale.wa.gov.au/your council/councillors.”

TECHNICAL SERVICES 6 3 MAY 2021 COMMITTEE

DISCLAIMER

The Disclaimer for protecting Councillors and staff from liability of information and advice given at Committee meetings to be read.

DECLARATION OF MEMBERS’ INTERESTS

QUESTION TIME

DEPUTATION

CONFIRMATION OF MINUTES

RECOMMEND

Minutes of the Technical Services Committee Meeting held on 12 April 2021 be confirmed. Moved Cr S Peter MOTION CARRIED (7/0)

ITEMS REFERRED FROM INFORMATION BULLETIN

If any of the items listed above require clarification or a report for a decision of Council, this item to be raised for discussion at this juncture.

CONTENTS

TECHNICAL SERVICES COMMITTEE

3 MAY 2021

1. ENVIRONMENTAL SERVICES 1.1 PROPOSED WIDENING OF EIGHTH ROAD, ARMADALE - BIOLOGICAL REPORT ...... 8 2. PARKS SERVICES 2.1 FRYE PARK - UPGRADES ...... 16 2.2 FANCOTE PARK - YOUTH SPACE UPGRADES ...... 21 3. TENDERS 3.1 PANEL OF PRE-QUALIFIED SUPPLIERS 4/21 - WET AND DRY HIRE OF PLANT ...... 27 3.2 TENDER 15/21 - JOHN DUNN UNISEX CHANGE ROOMS, ENTRY AND REFURBISHMENT WORKS ...... 31 4. COUNCILLORS’ ITEMS 1. General Improvement to Fancote Park ...... 36 2. Election Promise for a Skate Park in Harrisdale ...... 36 5. EXECUTIVE DIRECTOR TECHNICAL SERVICES REPORT 1. Byford Rail Extension - Environmental Review Document ...... 37

SUMMARY OF ATTACHMENTS ...... 38

TECHNICAL SERVICES 8 3 MAY 2021 COMMITTEE - Environmental Services

1.1 - PROPOSED WIDENING OF EIGHTH ROAD, ARMADALE - BIOLOGICAL REPORT

WARD : MINNAWARRA In Brief:

FILE No. : M/852/20 . The City’s Works Program includes a project to widen Eighth Road between DATE : 1 Armadale Road and Gribble Avenue in Armadale. REF : CO/KB/DH . The environmental implications and a review of the applicable environmental RESPONSIBLE : Executive Director regulation and licence requirements are MANAGER Technical Services presented in this report for Council’s consideration. . This report recommends, as relates to the Eighth Road widening between Armadale Road and Gribble Avenue in Armadale, that Council authorise the Chief Executive Officer to sign an Application to Clear Native Vegetation under the Environmental Protection Act 1986 and to refer the proposal to the Department of Agriculture, Water and Environment for assessment under the Environmental Protection Biodiversity Conservation Act. Tabled Items

Nil.

Decision Type

☐ Legislative The decision relates to general local government legislative functions such as adopting/changing local laws, town planning schemes, rates exemptions, City policies and delegations etc. ☒ Executive The decision relates to the direction setting and oversight role of Council. ☐ Quasi-judicial The decision directly affects a person’s rights or interests and requires Councillors at the time of making the decision to adhere to the principles of natural justice.

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Officer Interest Declaration

Nil.

Strategic Implications

2.1 Conservation and restoration of the natural environment 2.1.6 Protect soil and land resources throughout the City 2.1.7 Biodiversity is managed to preserve and improve ecosystem health. 2.1.8 Facilitate the creation of partnerships and support strategies for the maintenance and enrichment of the natural environment.

Legal Implications

An assessment of legislative and regulatory requirements that are applicable to the proposed works is summarised below.

Federal legislation (matters of National Environmental Significance):

. Environmental Protection Biodiversity Conservation Act 1999 (EPBC Act)

State legislation (significant proposals, proposals likely to have an impact of protected matters, clearing proposals):

. Biodiversity Conservation Act 2016 (BC Act) . Environmental Protection Act 1986 (EP Act), Section 51 (Clearing of native vegetation) . Environmental Protection (Clearing of Native Vegetation) Regulations 2004

Council Policy/Local Law Implications

General assessment has not revealed any applicable Policies/Local Laws.

Budget/Financial Implications

The clearing permit application cost, including the costs associated with the implementation of a successful application, have been provided for within Council’s 2020/21 Budget and Long Term Financial Plan (LTFP).

Consultation

.Intra Directorate .Biologic (assessment of road reserve and detailed analysis of the site).

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BACKGROUND

The City’s Works Program includes a road construction proposal for the widening of Eighth Road between Armadale Road and Gribble Avenue in Armadale. (refer Attachment 1 - Eighth Road Location and Survey Area) The proposed works necessitate the clearing of native vegetation.

The widening and capacity improvements to Eighth Road is a project included in the road infrastructure requirements for the improvement in the capacity of the Wungong road network required to meet the traffic demands of this developing area. Eighth Road is an important link between Armadale Road and Forrest Road, both important east-west major routes serving the Wungong area.

The tender for Stage 1 of the Eighth Road project, the widening between Forrest Road and Gribble Avenue, has already been awarded and is to commence soon.

Stage 2, the subject of this report, provides for the completion of the section of road for which the City is responsible and links to the Eighth/Armadale Road intersection, which is to be upgraded to a signalised intersection by Main Roads Western Australia in 2022/23; following the completion of the City’s works.

This set of projects addresses both the road capacity issues on the route, as well as the blackspot situation at the Armadale Road intersection; the location of many crashes in the past, including a number of fatalities.

Environmental consultant Biologic were engaged in May 2020 to identify the environmental values (flora and fauna) associated with the Eighth Road reserve in order to determine the extent of environmental impact and relevant state and federal environmental legislation with which the City is required to comply.

Biologic were engaged to undertake a biological assessment of the entire road reserve and its comprising native vegetation. The proposed impact of the works has subsequently been determined based on an analysis of the values identified in the Biologic Report 2020 and detailed design clearing plans.

DETAILS OF PROPOSAL

The concept design of Eighth Road between Armadale Road and Gribble Avenue initially included a clearing requirement for a large number of trees, but the detailed design has been specifically amended to avoid as many trees as possible resulting in the detailed design avoiding 37 trees within the road reserve.

The requirement for clearing has therefore been limited to fourteen native trees likely to be impacted by works - 8 trees that require removal and 6 trees that will be retained, but may have reduced viability due to proximity of construction.

The location of these trees is illustrated in Attachment 2.

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The environmental values of the vegetation within the Eighth Road reserve have been assessed in accordance with biological survey methods and described in terms of legislative and policy frameworks for protection of native fauna and fauna. For example, the assessment of environmental values and proposed impacts is often undertaken in the context of a ‘likelihood of occurrence’. This is to ensure the consideration of values that may not be physically observed during a survey but may still occur. The likelihood of occurrence matrix tables for flora and fauna are provided as Tables 2 and 3 respectively. This is summarised in Table 1 below.

Table 1: Summary of environmental values and proposed impact – Eighth Road Environmental Summary of findings Potential impact of proposal value Flora of No federal or state listed conservation Nil. conservation significant species were identified within the significance survey area. Historical disturbance to the survey area that has resulted in its degradation means it is unlikely to support any conservation significant flora. Vegetation of The vegetation observed within the Study Nil. conservation Area does not correlate with any known significance Threatened Ecological Communities (TECs) or Priority Ecological Communities (PECs) and is therefore not considered conservation significant. Fauna of Two sightings of the federal and state listed See cell below with regard to conservation Forest Red Tailed Black Cockatoo Cockatoos. significance (Calyptorhynchus banksia naso) foraging within the study area were recorded during the survey.

Based on the quantity and proximity of local records, and the presence of foraging and potential breeding and roosting habitat, it is considered ‘Highly Likely’ that the federal and state listed Carnaby’s Cockatoo Calyptorhynchus latirostris occurs within the Study Area.

Similarly based on the distribution and proximity of local records, and the presence of foraging and potential breeding and roosting habitat, it is considered ‘Likely’ that the federal and state listed Baudin’s Cockatoo Calyptorhynchus baudinii occurs within the Study Area.

Generally, Biologic noted the role the Study Area plays in providing connectivity between Forrestdale Lake and Bungendore Park.

Potential Black Foraging (potential) - ‘Very High Quality’ 16 trees are proposed to be Cockatoo Habitat (score of 11) for Carnaby’s cockatoo, cleared or potentially impacted (Foraging/ Baudin’s cockatoo, and Forest Red-tailed that were identified as having Roosting/Breeding) Black Cockatoo. Black Cockatoo foraging value as shown in Attachment 2

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Environmental Summary of findings Potential impact of proposal value Breeding (potential) – 16 trees identified 11 trees are proposed to be within the Study Area boundary were of a cleared or impacted that were suitable size and species to support black identified as potential Roosting cockatoo breeding with the most common and Breeding trees with species being marri (Corymbia calophylla). hollows. These are shown in Attachment 2.

(Note: all 7 potential breeding trees are also foraging trees and included in that total) Roosting (potential) - No evidence of black Nil. cockatoo roosting activity was recorded during the survey.

Table 2: Flora species likelihood of occurrence decision matrix

Table 3: Fauna species likelihood of occurrence decision matrix

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Legislative process for approvals (environmental compliance)

The Eighth Road reserve is primarily private landscaped gardens with large remnant trees. No threatened or priority listed flora was recorded and the vegetation was not analogous with any TECs or PECs known to occur nearby.

The proposed clearing of 14 trees of native vegetation, triggers the requirement for a Clearing Permit under the Environmental Protection Act 1986 (Clearing of Native Vegetation) Regulations 2004 as issued by the Department of Water and Environmental Regulation (DWER).

Recorded sightings of Forest Red-tailed Black Cockatoos feeding within the road reserve, the presence of marri (Corymbia calophylla) trees and several other foraging resources (jarrah, cape lilac, flooded gum) and the occurrence of trees described as suitable as potential roosting or breeding trees (trees of a suitable diameter at breast height to develop a nest hollow over time) demonstrates the road reserve’s value for black cockatoo species.

The proposed impact on 16 foraging trees of which 11 are also considered potential breeding trees, has been evaluated with regard to EPBC Act Referral Guidelines for black cockatoo species (Table 4). In accordance with the analysis, a referral of the proposal for assessment in accordance with the EPBC Act is recommended.

Table 4: Evaluation of the impact of the Eighth Road proposal against the EPBC Act Referral Guidelines for three threatened black cockatoo species. The uncertain referral category reflect a proposed change in referral requirements Impacts considered high Impacts considered Summary of proposed impact of the Eighth risk/significant where a uncertain where a Road clearing proposal referral is recommended referral may be required Clearing of any known Nil. nesting tree (any existing tree where breeding has been recorded or suspected) Clearing or degradation of 11 trees identified within the Study Area any part of a vegetation boundary were of a suitable size and species to community known to potentially support black cockatoo breeding and contain breeding habitat are proposed to be cleared. No trees currently (trees of species known to have hollows which support breeding. support breeding within the range of the species which either have suitable nest hollow are of a suitable diameter at breast height to develop a nest hollow over time) Clearing of more than 1ha Degradation of less 16 trees with potential foraging value are of quality foraging habitat than 1ha of foraging proposed to be cleared. The total clearing area habitat for these trees is less than 1ha. Clearing or degradation No evidence of roosting was recorded. (including pruning the top canopy) of a known night roosting site Creating a gap of greater Although the Study Area is located within a

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Impacts considered high Impacts considered Summary of proposed impact of the Eighth risk/significant where a uncertain where a Road clearing proposal referral is recommended referral may be required than 4km between patches highly urbanised local environment, it is in the of black cockatoo habitat vicinity of Forrestdale Lake Nature Reserve (breeding, foraging or (~3.5km southwest) and other reserves exist roosting) within five kilometres eg. Bungendore Park – Wungong Regional Park, Champion Lakes (Bush Forever 255 and 260), Jandakot Regional Park. It is highly likely that the surrounding region contains additional foraging habitat for black cockatoos.

Although breeding site locations are confidential, Bird Life database suggests that it is highly likely Black Cockatoo breeding occurs within the surrounding area.

Construction and Environmental Management

A Construction Environmental Management Plan is proposed to be prepared to support the project works. This document will consider matters such as the reuse of large pieces of timber and hollows for environmental purposes elsewhere in the City, the management of fauna (ie. checking hollows prior to felling) and other relevant matters.

OPTIONS

In considering this matter Council could, in relation to the proposal to clear native vegetation for the purpose of the construction of Eighth Road in Armadale between Armadale Road and Gribble Avenue:

Option 1

Support the submission of an Application to Clear Native Vegetation under the Environmental Protection Act 1986, authorising the Chief Executive Officer to sign the permit application.

Option 2

Support the referral of the proposal under the Environmental Protection Biodiversity Conservation Act, authorising the Chief Executive Officer to sign the relevant documentation.

Option 3

Not support the administrative process for the clearing of native vegetation for this purpose. This option is not supported as this will not allow for the improvement of the road network in support of the growth of the Wungong area, and would likely preclude the upgrade of the Armadale/Eighth intersection by Main Roads WA in 22/23.

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Options 1 and 2 are the recommended options, as these options allow the Eighth Road project to progress towards construction, pending the relevant environmental approvals being obtained.

CONCLUSION

The widening of Eighth Road is included the City’s Works Program. These works are likely to require the clearing of eight (8) trees and potentially impact another six (6) trees due to the close proximity of construction works. The eighteen trees are native vegetation and therefore require a Clearing Permit under the EP Act.

As the proposal is also likely to have an impact on a matter of National Environmental Significance (namely on Black Cockatoo habitat), a referral under the EPBC Act is also required.

It is recommended that Council authorise the Chief Executive Officer to sign the Application to Clear Native Vegetation under the Environmental Protection Act 1986 and to refer the matter to the Department of Agriculture, Water and Environment for consideration under the EPBC Act.

ATTACHMENTS 1.⇩ Eighth Road Location and Survey Area 2. Eighth Road Potential Foraging and Habitat Trees 3. Eighth Road Potential Breeding Trees 4. Application area permit Form C1 Eighth Road Armadale 2020

RECOMMEND T33/5/21

That Council:

1. Authorise the Chief Executive Officer to sign a C1 Clearing Permit application for the widening of Eighth Road between Armadale Road and Gribble Avenue in Armadale to be submitted to the Department of Water and Environmental Regulation in accordance with the Environmental Protection Act 1986.

2. Authorise the Chief Executive Officer to sign the referral of the Eighth Road widening project to the Department of Agriculture, Water and Environment for assessment under the Environmental Protection Biodiversity Conservation Act 1999.

Moved Cr S Peter Opposed Cr R Butterfield, Cr E Flynn MOTION CARRIED (5/2)

TECHNICAL SERVICES 16 3 MAY 2021 COMMITTEE - Parks Services

2.1 - FRYE PARK - UPGRADES

WARD : RIVER In Brief: . Council at its meeting of 8 March FILE No. : M/93/21 2021 considered a referral matter on the recent Frye Park upgrades with DATE : 9 February 2021 respect to the replacement of the pirate ship element located within the REF : JA/DH/LC playspace. . This report recommends that Council RESPONSIBLE : Executive Director endorse the installation of a larger MANAGER Technical Services scale pirate ship at Frye Park in Kelmscott, and endorse the relocation of the current pirate ship to an alternative location. Tabled Items

Nil.

Decision Type

Officer Interest Declaration

Nil.

Strategic Implications

2.2 Attractive, inclusive and functional public places 2.2.4 Develop, improve and maintain quality parks, playgrounds and public open spaces throughout the City. 2.3 Functional, inclusive and sustainable infrastructure.

TECHNICAL SERVICES 17 3 MAY 2021 COMMITTEE - Parks Services

Legal Implications

General assessment of relevant legislation (eg Local Government Act 1995) has not revealed any restrictions.

Council Policy/Local Law Implications

General assessment has not revealed any applicable Policies/Local Laws.

Budget/Financial Implications

Implementing the recommendations detailed within this report can be accommodated within the funding allocated in Council’s 2020/21 Mid Year Budget Review for this purpose.

Consultation

. Intra Directorate.

BACKGROUND

The play equipment at Frye Park located on Clifton Street in Kelmscott has long included a pirate ship structure as an element of the play space. The pirate ship was initially installed in 2010 and was a Playworld structure which was noted in the renewal schedule for year 2026/27.

The playground was last inspected by an independent playground consultant in September 2019, which is part of the biennial condition and playground safety report, which informs the asset renewal schedule. The report noted the play unit as being in a ‘fair’ condition but identified a number of issues including rust. Following this, in 2020 it was noted that the rust become apparent in greater areas of the equipment resulting in the unit requiring replacement components The product manufacturing company however no longer exists and replacement parts could not be sourced.

The City engaged a structural engineer to undertake a more detailed assessment of the equipment, with the structural engineer recommending that either

1. A suitably qualified landscaping fabricator be engaged to site measure, fabricate and construct new segments of the ship where significant corrosion has occurred, in particular the: . Bow structure . Stern diagonal post support and platform . Step landing . Segments of infill panels where corrosion is evident . Fixings where corrosion is evident . Indicative Estimate $40,000 OR

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2. Alternatively, remove and replace the whole ship structure with a new off the shelf element.

Based on the extensive corrosion, questionable construction methodology, limited replacement opportunities in the future and indicative high repair costs, Option 2 was recommended and a new model which offered similar play value featuring sensory panels, a feature mast and three slides was installed at the site. The replacement model is however significantly smaller in scale than the ship originally provided.

Council, at its meeting of 8 March 2021, considered a referral item regarding the replacement of the Pirate Ship at Frye Park in Kelmscott. The referral item requested that consideration be given to either the new smaller version being supplemented with additional elements, or that it be relocated to a smaller park and replaced with a pirate ship of similar scale to the original (T21/3/21 refers).

Subsequent to its consideration of the referral item, Council, at its meeting of 22 March 2021 when considering the review of the 2020/21 annual budget, made provision for the works required to relocate, upgrade and/or replace the pirate ship. (CS12/3/21 refers).

This report details the proposed way forward with regard to the provision of a pirate ship of similar scale to the original as an element of the play equipment at Frye Park and is presented for Council’s consideration.

DETAILS OF PROPOSAL

The pirate ship structure is located within the ‘Snr Area’ play space as detailed within image 1 below.

Image 1- Existing Playground Layout –Snr Area

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Image 2, details the positioning of the current unit within the available playspace, with the fall zone requirements outlined in red.

Image 2- Installed Pirate Ship Layout

There is potential to relocate the pirate ship to another public open space (POS) in the coming 2021/22 financial year and replace the unit with a larger more impressive structure, reflective of community expectations. It is anticipated the relocation of the current pirate ship to an alternative POS and the procurement of a new larger scale pirate ship could be accommodated within the existing funding allocations.

A replacement larger scale ship would need to fit within the constraints of the site, including taking into account any fall zone requirements. In this regard, the City is investigating alternative pirate ship units which fit within the space and meet the fall zone requirements. Example design options have been provided in Confidential Attachment 1, to demonstrate the scale of available units. Pending Council’s approval of the recommendation associated with this report, it is intended to return to the market and seek quotes for suitable options. Once responses are received and assessed, a further report will be presented to Council detailing the available options prior to a contractor being appointed to complete the works.

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CONCLUSION

A larger scale pirate ship can be accommodated at Frye Park to replace the previous play equipment recently removed due to failing elements. This can be accommodated by relocating the currently installed smaller scale pirate ship to another POS, and installing a new ship at Frye Park in line with the options currently being investigated as detailed within Confidential Attachment 1.

ATTACHMENTS 1. Confidential Attachment 1 - edited - This matter is considered to be confidential under Section 5.23(2) (c) of the Local Government Act, as it deals with the matter relates to a contract entered into or which may be entered into by the City of Armadale

RECOMMEND T34/5/21

That Council:

1. Endorse the procurement of a larger scale pirate ship to be installed at Frye Park on the scale of the models detailed within Confidential Attachment 1, noting that a further report will be presented to Council detailing the available options prior to the works being awarded.

2. Endorse the relocation of the current pirate ship to an alternative location

Moved Cr R Butterfield MOTION CARRIED (7/0)

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2.2 - FANCOTE PARK - YOUTH SPACE UPGRADES

WARD : RIVER In Brief:

. A Concept design for the Fancote Skate FILE No. : M/300/21 Park has been developed within the

allocated budget to provide a local scale DATE : 28 April 2021 youth facility.

REF : JA/AO . Options and rationale have been outlined to consider additional budget requirements to accommodate provision of a RESPONSIBLE : Executive Director neighbourhood scale youth facility. MANAGER Technical Services . It is recommended that the current scope of the proposed skate park in Fancote Park be retained, however planned expansion of the facility be considered in future budgets. Tabled Items

Nil.

Decision Type

Officer Interest Declaration

Nil.

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Strategic Implications

2.2 Attractive, inclusive and functional public places 2.2.4 Develop, improve and maintain quality parks, playgrounds and public open spaces throughout the City 2.3 Functional, inclusive and sustainable infrastructure.

Legal Implications Assessment of legislation indicates that the following is applicable:

. Section 6.8 Local Government Act 1995 – Expenditure from municipal fund not included in annual budget

Council Policy/Local Law Implications

General assessment has not revealed any applicable Policies/Local Laws.

Budget/Financial Implications

Implementing the recommendations detailed within this report may require the allocation of additional funds in future years. It is proposed that additional funding could be sourced from a combination of available POS Strategy Precinct F Funding, Grant Funding, Municipal Funding or from the Future Community Facilities Reserve, to be determined during the relevant Budget and Long Term Financial plan deliberations.

Consultation

. Intra Directorate.

BACKGROUND

Precinct F Upgrades

As a part of the Precinct F POS strategy works, the proposed youth space at Frye Park was moved to Fancote Park following Councillor engagement and feedback. A funding balance of $149,000 from the Precinct F POS Strategy Frye Park works was allocated for the Fancote Park Skate Park.

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DETAILS OF PROPOSAL

Fancote Skate Park Design

In conjunction with specialist consultants, a concept design for the Fancote Skate Park has been developed. Refer to Attachment 1 for the proposed design.

The design offers a mix of street and transition skate elements, providing space for beginner riders to develop their skills and intermediate riders to advance their abilities. This design is a reflection of the feedback provided during the Frye Park consultation period.

A geotechnical investigation has been undertaken and has noted a large portion of the budget will need to be allocated to amending the existing soil, which is a reactive clay and not suitable for a complex concrete structure such as a skate park. However it is anticipated the proposed design, as detailed in Attachment 1, can be accommodated within the existing project budget of $149,000.

Potential Future Expansion

The proposed skate facility is approximately 250m2. This is a relatively small skate park when considered against the available space.

Attachment 2 has been developed to visualise potential extension/expansion of the skate park, to evolve the Fancote Park facility and to accommodate a medium sized bowl. This would complete the park by providing a diverse riding experience as compared to the proposed concept design depicted in Attachment 1, which is primarily a skate plaza with street inspired obstacles. The bowl will also allow for more users to be on the park safely at one time.

The expanded concept design depicted in Attachment 2, would require the installation of supportive infrastructure such as additional lighting, shade structures, connecting pathways site furniture and possibly a toilet block (subject to assessment in line with toilet strategy).

Financial Considerations

The anticipated additional capital cost to accommodate the potential future expansion of the skate facility (Attachment 2) is detailed below:

Site works $23,000 Toilet block $130,000 Skate bowl including design fees $189,000 Lighting modifications including design fees $105,000 Hard and soft landscaping including paving, walls, planting and site furniture $130,000 Estimated additional capital funding $577,000

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The anticipated additional maintenance and operating costs per annum to accommodate the potential future expansion of the skate facility (Attachment 2) is detailed below:

Toilet block $25,000 Skate and landscaping maintenance $17,880 Estimated additional Annual maintenance funding $42,880

COMMENT

The proposed local scale youth facility, provides a space for the local residents to play.

The design and space is sufficient for local residents to visit for a short term play but does not provide a diversity of experiences or supporting amenities such as the toilet block to support longer stays.

Allocation of additional funding could be considered to enhance the proposal to a neighbourhood sized facility with associated amenities. A neighbourhood sized facility can be accommodated in this park and is in line with the Parks Facilities Strategy. The park meets the guidelines and specifically addresses the following criteria:

.Is within walking distance of public transport .has existing car parking .features natural passive surveillance .There is nearby activity with a playground and shops located close by.

The location has limited residential neighbours, with the nearest resident no closer than 100m of the proposed site. This separation will address the concerns raised regarding potential noise generated at a skate park.

In addition there are no existing skate parks within a reasonable distance of the park, for example the nearest neighbourhood/district scale skate facility is approximately 4km away in Armadale. A larger scale facility would service the demands of the greater suburb and would become a positive asset within the area.

FUNDING OPPORTUNITIES

The current skate project is funded from the Precinct F POS Strategy works, with an agreed allocation of $149,000.

The remaining POS Strategy Precinct F works have been completed and the balance after the $149,000 allocation to Fancote Park is $221,634.72. The expenditure of the $221,634.72 has been previously approved, with this balance of funding a result of underexpenditure on the completed projects and interest accrued. Therefore it is reasonable to assume this portion of remaining works can be allocated to the future Fancote Skate Park expansion.

The remaining additional funding requirement amounting to $355,365 could be sourced from grant funding, municipal funding or from the Future Community Facilities Reserve, at time of project and budget consideration.

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OPTIONS

Options for Council’s consideration to proceed with this project are detailed below.

Option 1

Retain and support the scale, scope and funding as is, providing a local scale youth facility, based on the concept design provided as Attachment 1.

Option 2

Retain and support the scope and funding as is, providing a local scale youth facility, based on the concept design provided at attachment 1. Consider future funding allocation for the skate park expansion and additional associated amenities in future years.

Option 3

Secure additional funding to accommodate a larger skate park for installation in the 2021/22 financial year.

Option 2 is the recommended option.

CONCLUSION

The Fancote Park Concept Design has been drafted and completed based on the funding available. The current design will provide a local scale skate park, with no additional amenities other than the existing shelters within Fancote Park. This design can be installed as a local skate park and additional facilities to accommodate a neighbourhood scale skate park outlined in this report and detailed within attachment 2, could be considered in future years. Giving consideration to current funding constraints and a number of competing priorities, it is recommended that funding for the proposed expansion be considered during future budget and Long Term Financial Plan deliberations.

ATTACHMENTS 1. Fancote Skate Park - Concept Design 2. Fancote Skate Park - Concept Design (Expansion)

Officer Recommendation

That Council:

1. Endorse the Concept Design of the Fancote Skate Park as shown in Attachment 1 for implementation in 20/21.

2. Endorse the expansion of the initial design of the Fancote Skate Park to include a bowl and ancillary facilities as detailed within Attachment 2 in the future, with a funding allocation of $577,000 to be considered during future budget deliberations.

TECHNICAL SERVICES 26 3 MAY 2021 COMMITTEE - Parks Services

Committee Discussion

Committee agreed to put this item on hold pending community consultation. The recommendation was amended accordingly.

RECOMMEND T35/5/21

That Council request the Chief Executive Officer to arrange for the community to be consulted over the construction of a skate park at Fancote Park.

Moved Cr R Butterfield MOTION CARRIED (7/0)

TECHNICAL SERVICES 27 3 MAY 2021 COMMITTEE - Tenders

3.1 - PANEL OF PRE-QUALIFIED SUPPLIERS 4/21 - WET AND DRY HIRE OF PLANT

WARD : ALL In Brief: . A Request for Applications to Join a FILE No. : Panel of Pre-Qualified Suppliers was recently advertised for PPS 4/21 – DATE : 22 April 2021 Wet and Dry Hire of Plant. . Eight (8) applications were received by REF : EV/KA the specified closing time and evaluated against the compliance criteria. RESPONSIBLE Executive Director . Four (4) applications were found to be MANAGER Technical Services non-conforming and were not further

assessed, the remaining applications were assessed against the qualitative criteria. . This report recommends that Council accept the applications from Aussie Earthworks Pty Ltd and Allwest Plant Hire Australia Pty Ltd. Tabled Items

Nil.

Decision Type

Officer Interest Declaration

Nil.

TECHNICAL SERVICES 28 3 MAY 2021 COMMITTEE - Tenders

Strategic Implications

2.3 Functional, inclusive and sustainable infrastructure 2.3.3 Assets are to be effectively maintained in order to meet service levels throughout their lifecycle. 2.3.5 The City maintains its operational infrastructure in the most cost effective manner to sustain service delivery 4.3 Financial Sustainability 4.3.3 Consider environmental, social, and local content objectives in procurement.

Legal Implications

Assessment of legislation indicates that the following is applicable:

. Section 3.57 Local Government Act 1995 – Tenders for providing goods or services

. Part 4 Division 3 Local Government (Functions and General) Regulations 1996 – Panels of pre-qualified suppliers.

Council Policy/Local Law Implications

Assessment of Council Policies/Local Law indicates that the following is applicable:

. Council Policy ADM 19 – Procurement of Goods and Services

Budget/Financial Implications

The proposed expenditure associated with the award of this panel can be accommodated in Council’s 2020/21 Budget and Long Term Financial Plan estimates.

Consultation

. Intra Directorate.

BACKGROUND

Council at their meeting of 22 March 2021, considered a report on Panel of Pre-Qualified Suppliers PPS 1/21 for Wet and Dry Hire of Plant and resolved to re-advertise the request for suppliers to join the panel with a revised scope more applicable to the City’s requirements (CS13/3/21 refers).

TECHNICAL SERVICES 29 3 MAY 2021 COMMITTEE - Tenders

Accordingly, Panel of Pre-Qualified Suppliers PPS 4/21 for Wet and Dry Hire of Plant was advertised in the 27 March 2021 edition of the West Australian newspaper, on the City’s website, on the City’s e-tendering portal Vendor Panel and in a notice which was displayed on the Administration Centre, Armadale, Kelmscott and Seville Grove Libraries’ public notice boards.

The scope of works requires suitably qualified and resourced contractors to provide wet and dry equipment rental comprising equipment, tools and accessories to sites within the City for a period of three (3) years. In the case of wet hire, contractors are also be required to supply suitably qualified personnel to operate the equipment. DETAILS OF PROPOSAL

Council approval is sought to award the Panel of Pre-Qualified Suppliers for Wet and Dry Hire of Plant for a period of three (3) years.

COMMENT

Analysis

The advertising period closed at 2.00pm on 14 April 2021. Applications were received from:

Applicant’s Name 1. Tutt Bryant Hire Pty Ltd 2. MMM (WA) Pty Ltd 3. DJ MacCormick Contractors Pty Ltd 4. Conplant Pty Ltd 5. Aussie Earthworks Pty Ltd 6. Ausroad Systems Pty Ltd 7. Allwest Plant Hire Australia Pty Ltd 8. A1 Plant Hire (Australia) Pty Ltd

No applications were received after the close of deadline.

The submitted applications were assessed against the compliance criteria. Four (4) of the applications were found to be non-conforming on the basis that they did not provide the full complement of information that was required to be submitted as part of the response. These applications were not further assessed and are detailed in Table 1 below.

Applicant’s Name 1. Tutt Bryant Hire Pty Ltd 3. DJ MacCormick Contractors Pty Ltd 4. Conplant Pty Ltd 6. Ausroad Systems Pty Ltd Table 1 – Applications that did not meet the compliance criteria

TECHNICAL SERVICES 30 3 MAY 2021 COMMITTEE - Tenders

The remaining applications were then evaluated against the Qualitative Criteria detailed in Table 2 below.

Criterion Weighting Relevant Experience 15% Resources 45% Price 40% Table 2 – Qualitative Criteria

Upon completion of the evaluation, final scores and pricing were entered into the Evaluation Matrix as shown in Confidential Attachment 2, where a final analysis took place to determine the most suitable applicant(s).

CONCLUSION

Applications to Join a Panel of Pre-Qualified Suppliers for Wet and Dry Hire of Plant were recently invited with eight (8) applications received and assessed against the compliance criteria. Four (4) of the applications were found to be non-conforming and were not further assessed. The evaluation panel proceeded to assess the remaining applications against the qualitative criteria.

The result was that the submissions received from Aussie Earthworks Pty Ltd and Allwest Plant Hire Australia Pty Ltd represented the most advantageous application(s) to the City.

The evaluation panel therefore recommends that Aussie Earthworks Pty Ltd and Allwest Plant Hire Australia Pty Ltd be selected and added to the panel as the City’s preferred suppliers for a period of three (3) years.

ATTACHMENTS 1. Pricing Schedule - Panel 4/21 - This matter is considered to be confidential under Section 5.23(2) (c) of the Local Government Act, as it deals with the matter relates to a contract entered into or which may be entered into by the City of Armadale 2. Evaluation Summary - Panel 4/21 - This matter is considered to be confidential under Section 5.23(2) (c) of the Local Government Act, as it deals with the matter relates to a contract entered into or which may be entered into by the City of Armadale

RECOMMEND T36/5/21

That Council, in regard to Panel of Pre-Qualified Suppliers PPS 4/21 for Wet and Dry Hire of Plant:

Accept the applications from Aussie Earthworks Pty Ltd and Allwest Plant Hire Australia Pty Ltd for a period of three (3) years in accordance with:

. The applicants’ submitted Schedules of Rates as presented in Confidential Attachment 1

. Council’s contract documentation, Budget and Long Term Financial Plan estimates. Moved Cr C Frost MOTION CARRIED (7/0)

TECHNICAL SERVICES 31 3 MAY 2021 COMMITTEE - Tenders

3.2 - TENDER 15/21 - JOHN DUNN UNISEX CHANGE ROOMS, ENTRY AND REFURBISHMENT WORKS

WARD : HERON In Brief:

FILE No. : M/192/21 . Tender 15/21 was recently advertised for John Dunn Unisex Change Rooms, Entry DATE : 15 March 2021 and Refurbishment Works. . Two (2) tenders were received by the REF : HB/WB/AO specified closing time and evaluated against the compliance criteria. One (1) RESPONSIBLE : Executive Director tender was found to be non-conforming MANAGER Technical Services and was not further evaluated, the tender

from Construct 360 Pty Ltd proceeded to be evaluated against the qualitative criteria.

. This report recommends that Council make amendments to the project budget, not accept any of the submitted tenders and return to the market to re-advertise the tender. Tabled Items

Nil.

Decision Type

☐ Legislative The decision relates to general local government legislative functions such as adopting/changing local laws, town planning schemes, rates exemptions, City policies and delegations etc. ☒Executive The decision relates to the direction setting and oversight role of Council. ☐ Quasi-judicial The decision directly affects a person’s rights or interests and requires Councillors at the time of making the decision to adhere to the principles of natural justice.

Officer Interest Declaration

Nil.

TECHNICAL SERVICES 32 3 MAY 2021 COMMITTEE - Tenders

Strategic Implications

2.3 Functional, inclusive and sustainable infrastructure 2.3.1 The condition of the City’s assets are accurately captured, regularly reviewed and the subject of comprehensive management plans in order to assist Council balance the financial cost of asset renewal and replacement with delivery of other community priorities. 2.3.2 Ensure that the City’s Asset Management Strategy contributes to the provision of functional and affordable infrastructure that is sustainable for current and future generations. 2.3.3 Assets are to be effectively maintained in order to meet service levels throughout their life cycle. 2.3.4 Ensure the City’s Asset Portfolio is sustainable over the medium and long term and sufficient information is available to inform the City’s Long Term Financial Plan and Asset Renewal Reserves.

Legal Implications

Assessment of legislation indicates that the following is applicable:

. Section 3.57 Local Government Act 1995 – Tenders for providing goods or services . Division 2 Local Government (Functions and General) Regulations 1996 – Tenders for providing goods or services . Part 3 Building Act 2011 – s.37 – All Buildings to comply with applicable building standards . Part 4 Building Regulations 2012- Building Standards

Council Policy/Local Law Implications

Assessment of Policy/Local Law indicates that the following is applicable:

. Council Policy ADM 19 – Procurement of Goods and Services

Budget/Financial Implications

Provision is made within Council’s 2020/21 Budget for upgrades at John Dunn Pavilion. This report recommends that additional funds be allocated to the project via a transfer of funds from the Asset Renewal Reserve, with the associated financial implications and considerations detailed in full within Confidential Attachment 2.

TECHNICAL SERVICES 33 3 MAY 2021 COMMITTEE - Tenders

Consultation

. Alitre Architects . HWA Quantity Surveyors . John Dunn Facility User Groups . Inter Directorate . Executive Leadership Team.

BACKGROUND

Tender 15/21 for John Dunn New Entry, Change Rooms, Toilets and Refurbishment Works was advertised in the 21 March 2021 edition of the West Australian newspaper, on the City’s e-Tendering portal Vendor Panel and in a notice which was displayed on the Administration Centre, Armadale, Kelmscott and Seville Grove Libraries’ public notice boards.

The City requires a suitably qualified and resourced building contractor for the construction and internal refurbishment works at John Dunn Pavilion located on Third Avenue in Kelmscott.

DETAILS OF PROPOSAL

The advertising period closed at 2.00pm on 8 April 2021.

Tenders were received from:

Tenderer’s Name 1. Water Conservation Services International Pty Ltd 2. Construct 360 Pty Ltd

No tenders were received after the close of deadline.

Both tenders were assessed against the compliance criteria and the tender submitted by Water Conservation Services International Pty Ltd was deemed non-conforming on the basis that their tender did not address the mandatory scope of works.

The tender from Construct 360 Pty Ltd proceeded to be assessed against the following Qualitative Criteria.

Criterion Weighting Relevant Experience 25% Key Personnel and Resources 35% Methodology 40%

Upon completion of the evaluation, final scores were entered into the Evaluation Matrix as shown in Confidential Attachment 1, a value for money assessment was then considered to ensure that the City achieves the most advantageous outcome overall.

OPTIONS

TECHNICAL SERVICES 34 3 MAY 2021 COMMITTEE - Tenders

As detailed within Confidential Attachment 1, the scope of the works when the tender was advertised included a number of elements which were listed as optional. These were:

1. HVAC Replacement Works 2. Roof Replacement Works 3. Window Replacements 4. Expanded deck area to the new entry.

Upon further review, it is evident that items 1-3 should have been listed as mandatory prerequisite works, as realising the full initially intended scope of the project will require these works to be completed as a prerequisite.

In considering the way forward in respect to the planned upgrades at John Dunn, Council has a number of options available for their consideration.

As these options also entail potential expenditure and associated considerations relevant to contracts which may be entered into by the City, these options and their financial implications are detailed in full in Confidential Attachment 2.

COMMENT

The tender which was assessed under the qualitative criteria did not price the items which were listed as optional. As detailed above, it is considered that optional items 1-3 ought to have been listed as mandatory in the tender documentation. If these items had been listed as mandatory rather than optional, it is possible that the tenders submitted in response may have varied significantly with potentially a more diverse response being generated from the market.

Therefore it is not considered that there is sufficient information available to recommend that a tender be accepted, while ensuring Council achieves the best value for money outcome.

The requirements for inviting tenders for goods and services are set out within Part 4 Division 2 of the Local Government (Functions and General) Regulations 1996 – Tenders for providing goods or services. Regulation 18, sub regulation 5 states that:

(5) The local government may decline to accept any tender.

With regard to Tender 15/21 - John Dunn Unisex Change Rooms, Entry and Refurbishment Works, it is recommended that Council not accept any of the submitted tenders, and re- advertise the tender with a scope of works which would list optional elements 1-3 as mandatory items.

Council approval is therefore sought to not accept any of the submitted tenders for Tender 15/21 John Dunn New Entry, Change Rooms, Toilets and Refurbishment Works.

TECHNICAL SERVICES 35 3 MAY 2021 COMMITTEE - Tenders

Council approval is also sought to vary the project budget as detailed within Confidential Attachment 2 and within the recommendation attached to this report.

CONCLUSION

Tender 15/21 John Dunn Unisex Change Rooms Entry and Refurbishment Works was recently advertised, with two tenders received by the close of the deadline. One of the tenders (submitted by Water Conservation Services International Pty Ltd) was deemed non-compliant and was not assessed against the qualitative criteria.

The tender submitted by Construct 360 Pty Ltd proceeded to be evaluated against the qualitative criteria. However, the tender when advertised, listed a number of items as optional items. Upon further review, it is evident that items 1-3 should have been considered as mandatory pre-requisite works, as realising the full initially intended scope of the project will require these works to be completed as a prerequisite.

It is therefore recommended that, in accordance with Regulation 18(5) of the Local Government (Functions and General) Regulations 1996, the tender not be awarded.

ATTACHMENTS 1. Evaluation Summary Report - Tender 15/21 - This matter is considered to be confidential under Section 5.23(2) (c) of the Local Government Act, as it deals with the matter relates to a contract entered into or which may be entered into by the City of Armadale 2. Options for Consideration - Tender 15/21 - This matter is considered to be confidential under Section 5.23(2) (c) of the Local Government Act, as it deals with the matter relates to a contract entered into or which may be entered into by the City of Armadale

RECOMMEND T37/5/21

That Council:

1. Not accept any of the tenders received for Tender 15/21 - John Dunn Unisex Change Rooms Entry and Refurbishment Works.

2. Make provision within the project budget for the optional items as detailed under Option 4 within Confidential Attachment 2.

3. Pursuant to Section 6.8 of the Local Government Act 1995 (as amended) authorise* the following budget variations related to the John Dunn Upgrade Project.

INCREASE: Contribution from Asset Renewal Reserve $750,000

INCREASE: John Dunn Pavilion $750,000

*ABSOLUTE MAJORITY RESOLUTION REQUIRED

4. Note that the tender will be re-advertised to ensure the best value for money outcome is achieved. Moved Cr C Frost MOTION CARRIED (7/0)

TECHNICAL SERVICES 36 3 MAY 2021 COMMITTEE

COUNCILLORS’ ITEMS

1.General Improvement to Fancote Park (Cr Emma Flynn) Councillor Flynn requested an investigation into the general improvement of Fancote Park, including retention of the play castle and particularly safety.

2.Election Promise for a Skate Park in Harrisdale (Cr Carol Frost) Councillor Frost requested the City determine an appropriate location for the skate park.

RECOMMEND T38/5/21

That Council refer the following Councillor Items in regard to:

1. General Improvement to Fancote Park 2. Election Promise for a Skate Park in Harrisdale to the relevant Directorate for action and/or report to the appropriate Committee.

Moved Cr G Nixon MOTION CARRIED (7/0)

TECHNICAL SERVICES 37 3 MAY 2021 COMMITTEE

EXECUTIVE DIRECTOR TECHNICAL SERVICES REPORT

1.Byford Rail Extension - Environmental Review Document Community Consultation for the Byford Rail Extension opened today (3 May 2021). The A/Manager Environmental Services gave an overview of some of the environmental impacts of the project.

. The Public Transport Authority (PTA) proposes to construct and operate 8 km of new railway (including dual tracks and associated rail infrastructure), between Armadale and Byford. . The proposal includes modification to the existing Armadale Station and construction and operation of a new station at Byford. . The proposal includes the replacement of level crossings with grade separated crossings, either road over rail or rail over road. . Clearing of up to 50 hectares (ha) of vegetation and fauna habitat within a 160 ha development envelope is proposed. . The project was referred to the Environmental Protection Authority (EPA) in September 2020 noting the presence of a number of environmental values within the vicinity of the project area. . In October 2020, it was determined that the proposal required assessment in the form of a Public Environmental Review. . A number of technical studies have since been completed by the PTA. Key focus areas have included Threatened Ecological Communities, rare/threatened flora and fauna and inland waters. . In addition, the PTA have engaged with the City via an ‘Environmental Stakeholder Reference Group’. The City’s Environmental Coordinator in addition to representatives from the Shire of SJ, Department of Water and Environmental Regulation (DWER) and the Department of Biodiversity Conservation and Attractions (DBCA) attend these meetings. . PTA have also presented to the City’s Bushcare and Environmental Working Group (BEWG) (October 2020) on the project and conducted a follow-up site meeting (November 2020) of Lambert Lane Bushland and Fletcher Park (within the City) which was attended by members of the City’s Environment Team, the Chair of BEWG and other selected BEWG members. . As a result of the above engagement efforts the City has had opportunity to comment on draft survey methodologies, draft survey findings and potential environmental offset opportunities within the City where environmental impacts are unavoidable. . The above studies and stakeholder engagement efforts have culminated in an Environmental Assessment Report which from 2 May 2021 will be advertised by the EPA via their online ‘Consultation Hub’ for public comment over a 2 week period.

MEETING DECLARED CLOSED AT 8.31PM.

TECHNICAL SERVICES 38 3 MAY 2021 COMMITTEE

TECHNICAL SERVICES COMMITTEE SUMMARY OF ATTACHMENTS 3 MAY 2021 ATT SUBJECT NO.

1.1 PROPOSED WIDENING OF EIGHTH ROAD, ARMADALE - BIOLOGICAL REPORT

1.1.1 Eighth Road Location and Survey Area

1.1.2 Eighth Road Potential Foraging and Habitat Trees

1.1.3 Eighth Road Potential Breeding Trees

1.1.4 Application area permit Form C1 Eighth Road Armadale 2020

2.2 FANCOTE PARK - YOUTH SPACE UPGRADES

2.2.1 Fancote Skate Park - Concept Design

2.2.2 Fancote Skate Park - Concept Design (Expansion)

The above attachments can be accessed from the Minutes of the Technical Services Committee meeting of 3 May available on the City’s website

CITY OF ARMADALE

MINUTES

OF COMMUNITY SERVICES COMMITTEE HELD IN THE FUNCTION ROOM, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON TUESDAY, 4 MAY 2021 AT 7.00PM.

PRESENT: Cr K Busby (Chair) Cr C A Campbell JP (Deputy Chair) Cr G Nixon Cr S Peter JP Cr D M Shaw Cr C Frost (Deputy for Cr Silver)

APOLOGIES: Cr Silver (Leave of Absence) Cr R Butterfield (Deputy for River Ward)

OBSERVERS: Cr C Wielinga Cr M S Northcott Cr G Smith Cr R Butterfield (Mayor) Via MS Teams – 7.07pm

IN ATTENDANCE: Mr N Kegie A/Executive Director Community Services Ms J Abbiss Chief Executive Officer Mr P Sanders Executive Director Development Services Ms L Jarosz Executive Assistant Community Services Ms V Salama A/Executive Assistant Corporate Services Mr M Hnatojko Executive Manager Corporate Services Mr B D’Lima Manager IT Services Ms C Whittington A/Manager Community Planning Via MS Teams Mr T Clark Community Facilities Planning Coordinator Via MS Teams Ms W Stanley Community Planning Projects Officer Via MS Teams

PUBLIC: 0

“For details of Councillor Membership on this Committee, please refer to the City’s website – www.armadale.wa.gov.au/your council/councillors.”

COMMUNITY SERVICES 40 4 MAY 2021 COMMITTEE

DISCLAIMER

As there were no members of the public present, the Disclaimer for protecting Councillors and staff from liability of information and advice given at Committee meetings was not read.

DECLARATION OF MEMBERS’ INTERESTS

Nil

QUESTION TIME

Nil

DEPUTATION

Nil

CONFIRMATION OF MINUTES

RECOMMEND

Minutes of the Community Services Committee Meeting held on 13 April 2021 be confirmed. Moved Cr G Nixon MOTION CARRIED (6/0)

ITEMS REFERRED FROM INFORMATION BULLETIN

Report on Outstanding Matters – Community Services Committee

None of the items listed above required clarification or a report for a decision of Council.

CONTENTS

COMMUNITY SERVICES COMMITTEE

4 MAY 2021

1. COMMUNITY PLANNING 1.1 REPURPOSE OF EXISTING MORGAN PARK FACILITY SITE ...... 42 1.2 FUTURE USE OF ROLEYSTONE HALL, 44 JARRAH ROAD ROLEYSTONE ...... 50 1.3 ARMADALE REGIONAL RECREATION RESERVE PROGRESS REPORT ...... 57 2. COUNCILLORS’ ITEMS NIL ...... 70 3. EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT STAFF RECOGNITION – RANGER AND EMERGENCY SERVICES………………………………32

SUMMARY OF ATTACHMENTS ...... 71

COMMUNITY SERVICES 42 4 MAY 2021 COMMITTEE - Community Planning COUNCIL MEETING 10 MAY 2021

COMMUNITY SERVICES 43 4 MAY 2021 COMMITTEE - Community Planning COUNCIL MEETING 10 MAY 2021

1.1 - REPURPOSE OF EXISTING MORGAN PARK FACILITY SITE

WARD : PALOMINO In Brief:

. The City is undertaking key projects FILE No. : M/548/20 redeveloping Morgan Park in 2021-22

including the relocation of the pavilion DATE : 1 September 2020 and carpark and playing field reconfiguration. REF : CW . The relocation will prompt a decision as to the repurposing of the site of the RESPONSIBLE : Executive Manager current facility and carpark. MANAGER Community Services . The endorsed Morgan Park Community Hub Master Plan was endorsed in July 2016 noting that a dog exercise area had been proposed for this site, with further investigation required to identify alternative options. . It is recommended that the site of the current carpark and pavilion be repurposed as active public open space and overflow parking as part of the upcoming works.

Tabled Items Nil

Decision Type

Officer Interest Declaration

Nil

COMMUNITY SERVICES 44 4 MAY 2021 COMMITTEE - Community Planning COUNCIL MEETING 10 MAY 2021

Strategic Implications

The subject of this report has impact on the following objectives of the Strategic Community Plan 2020 – 2030:

1.1.2 Cultivate the sense of place generated by the City's heritage, vegetation and escarpment, wetlands and waterways as well as the participation in vibrant community hubs. 1.1.3 Support the development and sustainability of a diverse range of community groups. 1.2.3 Provide for a diverse range of active and passive recreational pursuits within the City. 1.2.4 Facilitate the delivery of health and wellbeing programs and services within the community. 1.3.1 Ensure the equitable provision of community facilities throughout the City. 1.4.2 Encourage the provision of inclusive and accessible facilities, services and programs within the community. 1.4.4 Facilitate the provision of facilities, services and programs to meet the needs of the City's current and future demographics.

Legal Implications

Planning and Development Act Crown Land Administration and Registration Practice Manual

Council Policy/Local Law Implications

Public Open Space Strategy 2000

Budget/Financial Implications

The Annual Budget 2020-21 includes $200,000 allocation towards Morgan Park for preliminary works to enable delivery of this key project in 2021-22.

The project has funding allocated of $3,570,000 for 2021-22 as included in the draft Corporate Business Plan.

The current budget includes an allocation for the recommended use – including demolition of the existing pavilion and car-park and sufficient funding to remediate the site as public open space. No budget allocation has been provided for alternate uses that require additional infrastructure such as a dog park, or for costs associated with a potential sale process.

The following table represents the current status of the draft Four Year Budget, currently under consideration by Council.

COMMUNITY SERVICES 45 4 MAY 2021 COMMITTEE - Community Planning COUNCIL MEETING 10 MAY 2021

9 Morgan Park

Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Particulars 2020/21 2021/22 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 Capital Investment Capital Investment - New 200,000 3,570,000 0 0 0 0 0 0 Capital Investment - Asset Renew al 0 0 75,400 75,400 75,400 75,400 75,400 75,400 Capita Funding - Loan Proceeds (200,000) (3,410,000) 0 0 0 0 0 0 Capital Funding - Grants 0 (160,000) 0 0 0 0 0 0 Net Capital Investment1 0 0 75,400 75,400 75,400 75,400 75,400 75,400

Effect on the Operating Position Net Cash Operating Costs2 0 0 32,500 32,500 32,500 32,500 32,500 32,500 Depreciation 0 0 75,400 75,400 75,400 75,400 75,400 75,400 Interest Expense 0 5,870 105,431 95,908 86,096 75,987 65,573 54,845 Net Effect on the Operating Position 0 5,870 213,331 203,808 193,996 183,887 173,473 162,745

Debt Servicing Commitment Interest Expense 0 5,870 105,431 95,908 86,096 75,987 65,573 54,845 Principal 0 17,428 315,103 324,627 334,439 344,547 354,961 365,690 Loan Guarantee Fee 1,366 24,523 22,070 19,599 17,111 14,605 12,082 Total Debt Servicing Commitment3 0 24,664 445,057 442,604 440,133 437,645 435,140 432,616

Overall Budget Impact items 1, 2 & 3 0 24,664 552,957 550,504 548,033 545,545 543,040 540,516

Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 Total Particulars 2028/29 2029/30 2030/31 2031/32 2032/33 2033/34 2034/35 Capital Investment Capital Investment - New 0 0 0 0 0 0 0 3,770,000 Capital Investment - Asset Renew al 75,400 75,400 75,400 75,400 75,400 75,400 75,400 980,200 Capita Funding - Loan Proceeds 0 0 0 0 0 0 0 (3,610,000) Capital Funding - Grants 0 0 0 0 0 0 0 (160,000) Net Capital Investment1 75,400 75,400 75,400 75,400 75,400 75,400 75,400 980,200

Effect on Operating Position 0 Net Cash Operating Costs 32,500 32,500 32,500 32,500 32,500 32,500 32,500 422,500 Depreciation 75,400 75,400 75,400 75,400 75,400 75,400 75,400 980,200 Interest Expense 43,792 32,405 20,673 8,762 0 0 0 595,342 Net Effect on the Operating Position 151,692 140,305 128,573 116,662 107,900 107,900 107,900 1,998,042

Consultation

1. Officers from Development Services and Technical Services directorates 2. Community users of Morgan Park

BACKGROUND In 2016 Council undertook the master planning of the Morgan Park Community Hub with a series of community and Council workshops, drafts and final endorsement in July 2016. (C25/7/16). During development of the master plan it was noted that the long term components of the plan would include:

. Relocation and replacement of Pavilion . Reconfiguration of playing areas . Relocation and replacement of car park . Optional use of future open space provided by relocation of car park and pavilion

With a report to Council noting:

The Council briefing on 14 March 2016 identified the relocation of the pavilion and redevelopment of the car park for a dog exercise area as issues requiring further investigation. Another matter also raised at the briefing was the potential to sell the area on which the current pavilion sits in order to fund future works on the site.

COMMUNITY SERVICES 46 4 MAY 2021 COMMITTEE - Community Planning COUNCIL MEETING 10 MAY 2021

However, this would take the overall provision of Public Open Space below what would be considered a minimum for the area and is seen as an undesirable outcome for the local community.

The November 2016 report prioritising the Master Plan projects noted (C42/11/16)

This major project was identified in the Master Plan report to Council in April 2016 (C17/4/16). A new/relocated sporting pavilion at Morgan Park eventuated from consideration of various factors, including security issues in the current carpark area and ageing infrastructure. The pavilion is of considerable age, wherein a significant upgrade or demolition will be required at some point in the future. The relocation of the pavilion will prompt a number of associated items that can be incorporated into the project to reduce costs, duplication and resources. Elements . New multi-use pavilion incorporating publically accessible toilets in northern portion of POS . New carpark adjacent to pavilion . Potential conversion of current carpark and pavilion location (Ironcap Place) into dog exercise area . Enhancement of the current playspace . Exercise nodes and distance markers to perimeter path Enhance pedestrian access from Tomah Rd to playspace . Relocate lighting . Playing fields and athletics field events reconfiguration

Indicative cost $6,065,000

The wording of this element in the endorsed final Master Plan is:

Dog exercise area, including grass sand and mulch only areas has been proposed to address the anti-social behaviour in the area. Further investigation is required to identify alternative options which may also address the issue.

The 0.698ha site of the current car-park and sporting pavilion is located on Reserve 34699 that is comprised of three lots of Crown Land vested with the City for purpose of Public Recreation. The Reserve is located within Precinct B Public Open Space (POS) Schedule. Precinct B is noted as already being under 10% POS provision.

COMMUNITY SERVICES 47 4 MAY 2021 COMMITTEE - Community Planning COUNCIL MEETING 10 MAY 2021

DETAILS OF PROPOSAL A concept plan for the playing reconfiguration has been prepared in consultation with officers from Park Development and Recreation Services, and with the two main user groups of Morgan Park. This concept plan was used as the basis for quantity survey estimates in preparation of grant and budget submissions, and is shown below. The concept plan optimises access opportunities for the two major resident junior sports – athletics (purple on plan) and soccer (orange on the plan) and represents the two layouts for summer and winter use, and the location of the infrastructure to support both sports.

It is proposed that the area vacated following the relocation of the pavilion and the car-park be repurposed as active public open space, and would form part of the overall delivery of an effective playing field reconfiguration.

The area (Reserve 34699) could be utilised as a warm up area or general community use while the remainder of the fields are occupied during use; and during soccer used as an additional field for 8-9 year olds and in summer (athletics) the area could be utilised for the conduct of high jump competition, being adjacent to the storage area for high jump mats.

COMMUNITY SERVICES 48 4 MAY 2021 COMMITTEE - Community Planning COUNCIL MEETING 10 MAY 2021

COMMENT The following options have been identified for the repurposing of Reserve 34699:

Repurpose as active Public Open Space Precinct B has been identified as being underprovided with POS. An estimate in 2016 had this as low as 8.6% over the Precinct. There are limited opportunities to increase provision in the area.

Engagement with the current resident user groups has identified the possibilities for utilisation of the space as part of the overall use of the site. Both user groups resident at the site are large and growing.

The current use as a carpark and pavilion has historically been a location for anti-social behaviour. Due to the shape, location and site features, installation of any infrastructure features may be subject to ongoing anti-social activity. Utilisation as active public open space reduces the attraction to the site for other purposes.

The proposed use as active open space can be accommodated within the existing project budget.

Sell the land The option of selling the land was raised in Councillor Workshops in 2016. Officers from Development Services have outlined the process to dispose of the land broadly as follows:

1. Rezone/cancel Reserve 34699; 2. Acquire the site as a freehold lot; 3. Determine if the City would obtain a subdivision approval in order to add value before either selling englobo (with an approval) or going ahead and subdividing itself to further maximise return; 4. Prepare a Business Plan; 5. Get subdivision approval (dependent on points 3 and 4 above); 6. Fulfil subdivision requirements (dependent on 3 and 4 above); 7. Sell lot/lots by private treaty.

Officers have advised that this would take some time (several years) to finalise. The proceeds of sale could not be allocated retrospectively to the current works. The proceeds would be restricted to application of capital improvements in other recreation reserves within the precinct consistent with POS Strategy normally.

This option would reduce the provision of POS, however a study would need to be carried out to determine the overall impact on the Precinct. Officers from Development Services have advised that due to the current underprovision of POS, the WA Planning Commission would be unlikely to support a proposal that would result in a further reduction. Officers also consider that the site would be difficult to develop for residential purposes for a quality outcome due to its shape and access restrictions.

Costs associated with the sale process have not been assessed and have not been included in any budget allocation.

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Alternative uses . Dog park. This was identified in the consultation process. At that time, the City had no experience in operating an off leash dog exercise facility, and more recently Officers from the Parks area have advised that due to close proximity to residential homes and the noise generated by dog parks, they don’t believe this area is suitable for this use. . Playground. The playground on the western side of the park has had recent upgrades and meets the demand for the area. Further, a playground may be a target for anti-social behaviour experienced at the site. . Outdoor fitness equipment. This was not been identified during the community engagement process. Should local demand be identified in the future, the proposed use does not preclude the addition of fitness equipment, subject to suitable allocation of budget. . Overflow Parking. Grassed area to be used if needed.

OPTIONS There are several identified options for the repurpose of Reserve 34699 including: 1. Repurpose as active public open space. 2. Sell the land 3. Alternative uses such as dog-parks, playgrounds, outdoor fitness areas.

Option 1 is the preferred option.

CONCLUSION With the imminent relocation of the pavilion and carpark, direction is sought as to the repurposing of the existing Morgan Park facility site. While there are several options available to Council, the proposed use as active public open space does not further reduce overall provision in the Precinct; has an identified use by the resident user groups; does not require additional budget allocation and does not preclude future alternate uses.

ATTACHMENTS There are no attachments for this report.

RECOMMEND C15/5/21

That Council endorse the repurposing of Reserve 34699 as active public open space as part of the 2021-22 Morgan Park Redevelopment project.

Moved Cr C Frost MOTION CARRIED (6/0)

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1.2 - FUTURE USE OF ROLEYSTONE HALL, 44 JARRAH ROAD ROLEYSTONE

WARD : HILLS In Brief:

The Roleystone Hall will soon be vacated FILE No. : M/750/20 by the Roleystone Theatre Incorporated at DATE : 4 November 2020 the completion of the new Roleystone Theatre building. This presents an REF : TC/CW opportunity for Council to consider the facility’s ongoing usage arrangements. RESPONSIBLE : Executive Manager The recently adopted ADM2 Policy MANAGER Community Services outlines the requirements for Council to first determine the facility’s suitability for leasing. If this is the preferred usage arrangement the policy outlines a registration of interest (ROI) process for officers to undertake.

Recommend that Council: .Support the Roleystone Hall being offered as a leased facility .Authorise the CEO to undertake a registration of interest process to determine the most suitable tenant/s .Receive a further report at the completion of the registration of interest process to determine a preferred tenant. Tabled Items Nil

Decision Type

Officer Interest Declaration Nil

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Strategic Implications 1.1 Foster and strengthen community spirit 1.1.2 Cultivate the sense of place generated by the City’s heritage, vegetation and escarpment, wetlands and waterways as well as the participation in vibrant community hubs. 1.1.3 Support the development and sustainability of a diverse range of community groups. 1.2 Improve Community Wellbeing. 1.2.2 Facilitate the alignment of service and program delivery to identified social priorities within the community. 1.2.3 Provide for a diverse range of active and passive recreational pursuits within the City. 1.3 Community Facilities meet Community needs. 1.3.1 Ensure the equitable provision of Community Facilities throughout the City. 2.3 Functional, inclusive and sustainable infrastructure. 2.3.3 Assets are to be effectively maintained in order to meet service levels throughout their life cycle.

Legal Implications Local Government Act 1995 Section 3.58 – Disposing of Property. Local Government (Functions and General) Regulations 1996, Reg 30 These sections will apply if Council offer a lease following the ROI process

Land Administration Act 1997 Planning and Development Act 2005 Town Planning Scheme 4 Public Works Act 1902 Building Act 2011 Subject to the outcome of the ROI the above may become applicable.

Council Policy/Local Law Implications ADM 2 Lease and Licence Policy – Relevant when negotiating with prospective or existing tenants. ENG 13 Asset Management Vision – Future use assessment to include consideration of asset management practices. RECN 6 Recreation Fees and Charges – Potential revenue generated at the facility.

Budget/Financial Implications Nil. All work relating to the recommendations can be covered through existing staff resourcing and budgets.

Consultation 1. Internal Business Units including City Projects, Property Services, Asset Management Recreation Services, Planning and Building Services 2. Roleystone Gymnastics Club Inc.

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BACKGROUND In 2018 Council resolved (T5/2/18) to close the Roleystone Theatre until a detailed structural assessment of the building was completed with the findings presented to Council in August 2018 (T61/8/18).

Following the closure of the Theatre in February 2018, the City worked with Roleystone Theatre Incorporated (RTI), to ensure the group continued its activities and worked to modify Roleystone Hall to accommodate the theatre productions.

At its meeting in February 2020 (C4/2/20) Council supported the offer to RTI for a two year lease agreement of Roleystone Hall. A lack of community use for the hall at the time and a desire to accommodate the group with a suitable facility were the main factors in supporting the offer.

The City is currently progressing the redevelopment of the Roleystone Theatre building on Brookton Highway, Roleystone, with works currently on schedule and due for completion in the first quarter of 2022.

In March 2021, Council rescinded the previous leasing decision (C4/2/20) based on the unwillingness of RTI to sign an agreement as a result of the impacts of the pandemic in limiting the opportunity to hold performances.

Notwithstanding the above, with the completion of the new Roleystone Theatre, RTI will move out of Roleystone Hall to become the primary tenant at the new facility. Once this occurs Roleystone Hall will be vacant and available for community use either via hire or other tenancy arrangement.

At the Council meeting of 19 April 2021, it was resolved to adopt a new lease and license policy (ADM2). The policy’s objective is to ensure decisions about the granting of leases licenses and subsidies are made transparently and in accordance with established criteria using the following Guiding Principles:  .The City’s preference for its community facilities is to encourage multiuse arrangements to maximise the benefit to the community. The City will, however, enter into a Lease or Licence agreement where significant community benefit or operational practicalities is identified. The City recognises the value in providing access to community facilities for a variety of activities, which enhance community, social, health and wellbeing outcomes.  .The City recognises the value in providing access to facilities to commercial organisations in circumstances where the organisation’s activities provide a significant community benefit.  .The City is the Asset owner and is responsible for providing safe, and compliant facilities and ensuring that any proposed usage is appropriate to the type and location of facilities.  .The City aims to balance a fair and reasonable contribution from users of community facilities with the subsidy required from rates.

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Roleystone Gymnastics Club (RGC) have already expressed an interest in this facility and would be invited to participate in the ROI process if Council was to endorse the recommendation on this report.

Their proposal is to shift operations out of Lance Morgan pavilion in Karagullen which was constructed as an agricultural show pavilion and has significant shortcomings as a venue for a community based gymnastics club.

RCG have also outlined an interest in extending the building to help facilitate the increasing demand for their activities, however the ability to expand is not a determining factor in their desire to shift to Roleystone Hall.

The process of an ROI would accommodate RGC’s desire to be considered as a potential tenant of Roleystone Hall but would also allow any other community group to register their interest for Council’s consideration.

DETAILS OF PROPOSAL The Roleystone Hall located at Cross Park, Roleystone, will be vacated by RTI at the completion of the new Roleystone Theatre building. This presents an opportunity for Council to consider the facility’s ongoing usage arrangements.

The Lease and License Policy (ADM2) guides the process for Council to first determine the facility’s suitability for leasing.

Once determined, and if leasing is the preferred arrangement, the Policy states a registration of interest (ROI) process must be completed. A ROI process is used when new facilities become available in order to find identify seasonal, and regular hirers and now with the adoption of ADM2, to identify potential tenants on a lease or license basis. This process is conducted to enable a broad and transparent process of engagement with potential users of the facility.

The ROI process will consist of a period of advertisement through the City’s regular channels, and targeted community engagement advising the open and closing dates. Submission forms will be available online or in hard copy. Officers will provide sufficient support to interested groups to help with submissions without compromising due process. ADM2 includes a table of pre-leasing requirements which will need to be met as part of the assessment of the ROI.

Known community groups who have already expressed an interest to become a tenant in a City facility will be contacted directly and invited to complete a submission

The Lease and Licence Policy outlines the requirements and considerations of occupancy that the ROI process will assess. For reference the table below is an extract direct from the policy.

Organisation to provide City assessment factors Community Benefit Provide an evidence based response to Evidence of demand for the service or activity demonstrate how the proposed service or activity will address an identified Evidence that the proposed service or activity will community need effectively address the identified community need and is not duplicating an existing service or activity

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Organisation to provide City assessment factors Community Benefit Evidence of consultation with other organisations/agencies and/or the broader community to identity opportunities for collaboration An implementation plan to demonstrate how the service or activity will become established and become sustainable Strategic documents Do the organisation’s strategic documents align with the City strategies, plans and vision? Membership and participant numbers Information on the current membership, residential location and projections and participation rates of the organisation and projections over the life of the lease period.

Priority will generally be given to business cases that demonstrate inclusion of, and support to the local residents and community. The governance structure and The organisations constitution and/or similar documents processes of the organisation Proposed usage times of the property; Will the property be utilised to its realistic potential? historical and projected growth of the Does the property have the capacity to manage the growth? organisation Proposed spaces to be included in Does the organisation require exclusive use of the property? arrangement Proposed usage available to the wider How does the proposal address broad community access? community and method to manage Financial and Asset Management Financial positions/statements: past, Evidence that the organisation capable of meeting financial present and future obligations under an occupancy arrangement? Current and proposed fees and Information on the proposed fees and charges for the service charges or activity and how they will be reviewed and over the life of the lease/licensed period Any property modifications required Is funding secure for any proposed modifications to enable for the intended use and how these are the intended use? proposed to be funded Organisation management structure Is the organisation in a position with human resources to fulfil its obligations under and occupancy arrangement for the entirety of the arrangement? Historical Factors History of the group (including any Does the group have any history in relation to the facility? financial contributions) Does the group have a connection with the surrounding area? Environmental Impact Proposed sustainable practices Does the organisation offer an environmentally sustainable service? Table 1 – Requirements and Considerations of Occupancy Proposal

Once the ROI process is completed, a report will be presented to Council outlining the results and an Officer recommendation for a direction forward, based on an assessment against the above table.

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COMMENT With RTI vacating the Roleystone Hall it provides an opportunity for Council to consider the future of the facility and whether to go through an ROI process as per the recently adopted Lease and License Policy. A proactive and timely approach to initiating the ROI process allows sufficient time to work through any required changes to the facility for use of preferred tenant and allows the preferred tenant to make the appropriate arrangements prior to the facility being available.

Council have previously agreed (C4/2/20) to lease the facility to RTI. Since the February report, the one regular hirer who was in the hall has since moved the Pilates class to Frye Park, and has advised the City they have no intentions of returning. In a COVID-19 impacted 2020 calendar year, outside of RTI’s bookings there were 9 bookings (to 5 different users) for the hall. Furthermore, with the refurbishment of the Cricket & Netball Pavilion, there are alternative surrounding facilities (Football, Tennis and others) that could potentially provide similar access for community hire if demand increased although it is acknowledged the other venues may not have the attributes of the hall

Officers have completed an initial basic investigation into the facility’s suitability as a leased facility.

Planning .Compliance with existing use categories .An application for Development Approval may be required for any works to adapt for specific use or renovations. Works may also be classed as Public Works and may not require development approval.

Building .Provided the designated use of the facility is compatible no further building approvals would be required for immediate occupation. .Building permit may be required for any works to adapt for specific use or renovations.

Services .All services to the facility are connected and operating. .It is unlikely any changes to services will be required even with any alterations proposed by a group

Asset .Subject to a preferred user and any potential alterations, there may be Management an opportunity for asset management related improvements during the transition of users. An assessment on the efficiencies of this will be investigated closer to the transition date.

Functionality .The facility includes a main hall of 360sqm, a meeting room, toilets, large kitchen area and some storage space

OPTIONS Council has a number of options in relation to this proposal. 1 Support the facility being offered as a leased facility and for officers to undertake a ROI process to identify a preferred tenant.

2 Return the facility into hirable community space.

Option 1 is the recommended option.

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CONCLUSION The recently adopted Lease and License Policy outlines the process for Officers to follow in relation to the exclusive use of a Council facility. Firstly Council must support the offering of the facility as a leased venue. Following this, Officers can complete a ROI process for prospective tenants and then for Council to decide on a preferred tenant.

The ability to be proactive in starting this process early will allow sufficient time for the City and interested parties to have all matters resolved to reduce the time between RTI vacating and the prospective tenants moving in. It also allows the City to sufficiently plan the timeliness of any works required at the facility in order for it to be fit for purpose for the prospective tenant

ATTACHMENTS 1.⇩ Proposed Roleystone Hall Lease Plan

RECOMMEND C16/5/21

That Council:

1. Support the Roleystone Hall being offered as a lease facility in accordance with ADM2. 2. Authorise the CEO to undertake a registration of interest process to determine the most suitable tenant/s. 3. Receive a further report at the completion of the registration of interest process. Moved Cr G Nixon MOTION CARRIED (6/0)

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1.3 - ARMADALE REGIONAL RECREATION RESERVE PROGRESS REPORT

WARD : ALL In Brief:

. This report is presented to provide FILE No. : M/277/21 Council with a consolidated summary of

the background behind the Armadale DATE : 22 April 2021 Regional Recreation Reserve and the current status of planning for it to assist in REF : TC informing future decisions.

. Recommend that Council notes the RESPONSIBLE : A/Executive Director Armadale Regional Recreation Reserve MANAGER Community Services progress report.

Tabled Items Nil

Decision Type

Officer Interest Declaration Nil

Strategic Implications 1.1 A strong sense of community spirit 1.1.1 Provide opportunities to connect individuals to each other and the wider community 1.1.2 Build inter-dependent and resilient community groups 1.2 Active community life that is safe and healthy 1.2.1 Provide opportunities to improve health outcomes for everyone 1.3 The community has the services and facilities it needs 1.3.1 Plan for services and facilities in existing and emerging communities 2.2 Attractive and functional public places 2.2.1 Deliver attractive and functional streetscapes, open spaces, City buildings and facilities 2.2.2 Protect and enhance the character of the City’s spaces

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Legal Implications Land Administration Act 1997 – The City has been requested to accept a Management Order over the area of the site which is wholly owned by the Western Australian Planning Commission. Local Government Act 1995 – There is consideration for the allocation of funds through the annual budget process. Further there are relevant clause considerations for the potential disposal of Lot 51 (or part thereof) Planning and Development Act 2005 – Potential for funding through developer contributions in accordance with State Planning Policy 3.6

Council Policy/Local Law Implications Nil

Budget/Financial Implications There are no financial implications in accepting the recommendation of this report.

Consultation 1. State Sporting Associations 2. State Government Bodies including the Department of Local Government Sport and Cultural Industries, Department of Water Environment and Regulation, Western Australian Planning Commission and Department of Lands Planning and Heritage. 3. Shire of Serpentine Jarrahdale, City of Kalamunda, City of Gosnells, City of Rockingham 4. Land Owner Group 5. Relevant City Departments

BACKGROUND The site located to the west of Twelfth Road in Haynes has been considered as a potential recreation space since 1991. At that time, the Armadale Regional Open Space Study (P60/92) identified the site as an alternative location for the Armadale Golf Course as the existing location was to be reserved for conservation purposes due to its location close to the Forrestdale Lake Nature Reserve.

Further investigations of the site ensued which resulted in a Western Australian Planning Commission (WAPC) endorsed Metropolitan Regional Scheme (MRS) amendment which rezoned the Twelfth Rd land to Parks and Recreation, enabling the opportunity for the golf course to relocate. Following this, the City investigated the proposed golf course relocation subject to the completion of the land acquisition. Progress on the program followed over the next few years.

In August 2006, (C/50/8/06) Council were presented with a needs assessment and feasibility study for a district/regional active sporting reserve. This was a result of the projected future development within the City resulting in a potential deficiency in ‘active open space’.

It should be noted that in 2006, development approval was given for the surplus fill from the Champion Lakes Project to be placed on Lot 102 of this site, in preparation for its development as an active reserve. The progression of the fill being placed onsite can be seen in the images of the same site below. On the left is from December 2006, middle December 2007 and the right March 2008.

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Image1. Progression of fill being placed on Lot 102 Waterworks Road

In November 2007, Council received the draft Active Sporting Reserves Feasibility Study, which identified the Twelfth Rd site as a proposed regional level active sporting reserve and sought Council’s in-principle support for development of this proposal. Further work was completed on the Study with a final report presented at the October 2008 Council meeting (CS104/10/08). In the interim, Council received a report regarding the future development options for the Armadale Golf Course, with Council supporting further investigations into leaving the golf course in its current location. (CS6/1/08)

In March 2009, Armadale Redevelopment Authority (ARA), now DevelopmentWA (DWA), provided the City with a peer review of the Active Sporting Reserves Feasibility Study. This review generally deemed the previous report sound, with the establishment of a large multisport regional reserve appearing to be the only means of providing adequate active open space in the Wungong Urban Water development area.

In April 2009, Council were advised that an environmental study had been completed, which included the advice that the golf course was not required to be relocated (CS45/4/09). By October 2009, the ARA had developed a draft Integrated Open Space and Landscape Policy, which included the provision of the regional recreation reserve to accommodate active open space and the Wungong Urban Water Masterplan identified the Cell A site as Active Open Space.

In June 2011, Council endorsed a request to the ARA for the rezoning of Lot 81 (now Lot 51) Armadale Road for commercial purposes, and the in-principle support to allocate any proceeds resulting for the sale of that lot to fund the development of the regional recreation reserve (CS/60/6/11). This request was rejected with the MRS zoning remaining as Parks and Recreation.

In July 2012, Council was presented a Golf Facilities Needs Assessment and Feasibility Study, which advised of actions as a result of the 2009 environmental study with the golf course remaining in its current location (C37/7/12)

In December 2016, Council endorsed a proposed Community Infrastructure schedule for the Wungong Urban development for the purpose of informing a review of the then Metropolitan Redevelopment Authority’s (now DevelopmentWA’s) Wungong Development Contribution Scheme (CS102/12/16). This schedule included four senior sized playing fields and associated facilities to be located at the Regional Recreation Reserve that would be required to meet the needs of the Wungong Urban community and therefore funded through the Wungong Urban Development Contribution Scheme.

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The Wungong Urban Community Infrastructure Schedule was informed by a concept plan study on the Regional Recreation Reserve that estimated total cost for the project of $112,000,000. It was anticipated that the project would be delivered in stages in alignment with the increasing demand as the population grows and as funding becomes available. The cost of the component of the ARRR to be funded through the Wungong Urban Development Contribution Scheme was noted in CS102/12/16 as $34,000,000. It is important to note that the DCS funding is contingent on the outcome of a current review being undertaken by DevelopmentWA on the Development Contribution Scheme.

The preliminary 2016 concept is shown in image2 below.

Image 2. Concept Regional Recreation Reserve – 2016

In September 2018, the City appointed Cardno to provide preliminary planning and design services for the ARRR. A key task of the works Cardno were required to undertake was a review of the existing ARRR community planning documents, including previous concept designs undertaken by the City and other preliminary planning works undertaken by DevelopmentWA and previously by the MRA and ARA.

The Cardno work has included overall site topography, drainage, services, infrastructure requirements, as well as Aboriginal heritage, flora and fauna studies, which will all inform the planning of the overall Regional Recreation Reserve site.

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In addition, work is underway to explore the prospect of a managed aquifer recharge system to provide a sustainable water source for the site (T27/6/20).

In 2019, with the provision of the 2016 concept, the City conducted an extensive consultation process with State Sporting Associations (SSAs) to gauge the level of interest from the sports in having a presence at the ARRR, and to refine the concept in line with the interest. A report on the outcomes of this consultation is included as Attachment 1. The City invited 48 SSAs to attend an engagement session on the ARRR. 18 SSAs attended the session with consultation continuing since that time with some SSAs who attended and others who expressed an interest in the project but were unable to attend. The consultation focused on three main areas;

1. Presenting a brief of the project and current concept 2. Gauging SSAs interest in provision of community or state/national facilities as part of the ARRR development including a letter of support from interested parties 3. Providing the opportunity for the concept to be refined based on the consultation feedback.

During the SSAs consultation, both Basketball WA and Netball WA expressed a high level of support for regional level facilities to accommodate both sports. This resulted in the development of a needs and feasibility assessment of a regional level netball and basketball facility, which Council endorsed at its October 2020 meeting (C31/10/20). The proposed facility would see the introduction of two new associations based at ARRR. Further consultation has been conducted with the Western Australian Football Commission (WAFC) regarding their interest on the site since the development of the attached report.

This has resulted in the removal of a previous suggestion to relocate a WAFL team to the ARRR. However, the WAFC have subsequently expressed a desire for the provision of a semi-elite ‘talent hub’ type facility not directly linked to one specific WAFL club. Such a facility would provide opportunities to relieve pressures on existing WAFL grounds, particularly with a renewed focus on opportunities for semi-elite and elite youth/colts and the ballooning semi-elite and elite female participation.

In November 2020, Council requested that an investigation be undertaken to determine the potential for competitive and non-competitive volleyball facilities in the City, including potential provision at the Armadale Regional Recreation Reserve, Piara Waters and Harrisdale (C41/11/20). This work is currently underway and expected to be presented to Council in mid-2021.

In November 2020, Council resolved (D/75/11/20) to lodge a submission in relation to a proposed MRS amendment which covered Lot 51 Armadale Road that is owned by the City. This freehold lot was identified for Parks and Recreation under the Urban Water Masterplan and subsequently in the MRS Amendment. Council resolved to lodge an objection to the Parks and Recreation reservation over the northern portion of the lot and lodge justification for a portion of the land fronting Armadale Road being zoned Urban. The City is awaiting the WAPC’s consideration of the MRS Amendment and submissions.

With the exception of a component of the ARRR funded through the Wungong Urban Development Contribution Scheme, (which is contingent on the outcome of the current DCS review) this is an unfunded project.

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Advocacy has been ongoing with other Western Australian outer growth local governments through the Growth Areas Perth and Peel (GAPP) initiative and the National Growth Areas Alliance (NGAA) to lobby for a funding pool for major regional level recreational facilities such as the ARRR.

While interest has been expressed at both state and federal level, there have not been any firm commitments made towards such a fund.

Although now superseded, a portion of the district level component of the ARRR was included in the 2019/20 – 2023/24 Corporate Business Plan as shown in image 3 below. The City’s Community Infrastructure Plan and draft Four Year Budget have moved this project beyond the five year plus horizon.

Image 3 - 2019/20 – 2023/24 Corporate Business Plan

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The recent review of the City’s Community Infrastructure Plan, which was endorsed by Council in September 2020 (C25/9/20), took into account the planning work still required to make the site feasible for the project and also Council’s ability to fund the capital and recurrent costs associated with constructing, operating and maintaining the facilities. Accordingly, the project is now being considered for the 5 years + timeframe as shown in the following extract from the Community Infrastructure Plan.

DETAILS OF PROPOSAL Current concept plan Following consultation and an internal review of the concept the following concept has been developed by Cardno. The concept should not be considered as a final design of the ARRR as it is only a concept for spatial purposes with the likely layout needing to be refined. Please note that this concept has also been included as Attachment 2 to provide an appropriate sized representation.

Image 4. Current Concept Regional Recreation Reserve – 2020

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There are a number of outstanding matters that are required to be progressed as part of planning for this site which require Council direction.

Land and Planning Matters

Ownership and management of Lots There are 6 lots relevant to the proposed ARRR site. The City of Armadale owns freehold Lots 32, 33 and 51, with the Western Australian Planning Commission (WAPC) owning Lots 22, 102 and 103. Lot 5061 as shown in the following image has been set aside for future development by WAPC. Lots 510 and 5060 will continue to be utilized by WaterCorp. In order for the City to develop the site the City must enter into a Management Order over the WAPC lots with the power of lease. WAPC are willing to transfer management of the site as soon as practicable once the City requests it.

Image 5. Lot ownership and Location (Please note that this map has also been included as Attachment 3 to provide an appropriate sized representation.)

Zoning of Lot 51 As outlined in the background for this report, Council has previously endorsed an alternative zoning for Lot 51 which the City owns freehold. The City met with DPLH in December to discuss the amendment. Due to the complexity and scale of the MRS amendment, it is likely to have future amendments to fix a number of ongoing issues or future issues that will arise. DPLH were not definitive in their response to the City’s submission at that stage, however it seems likely there will be opportunities to address this matter in the future.

Water buffer There is a 500m buffer around the Water Corporation lots (510 and 5060), which impacts potential development within the buffer area.

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The City has been advised that Parks and Recreation land use and associated buildings including any irregular canteen/food preparation would be considered acceptable.

As such this matter has now been resolved and whilst it still needs to be considered as part of the ARRR development there is no material impact on any proposed facilities or development.

Site Feasibility

City Projects have completed works including overall site topography, drainage, services, infrastructure requirements, as well as Aboriginal heritage, flora and fauna studies, which will all inform the planning of the overall Regional Recreation Reserve site. Due to the pandemic some of these works have seen a delay. In addition, work is underway to explore the prospect of a managed aquifer recharge system to provide a sustainable water source for the site (T27/6/20), with a follow up report expected to be presented to Council in the second half of 2021.

Funding

Advocacy Funding for the development of this facility has been included as one of the key projects in the City’s new Advocacy Priorities Strategy 2021-2025 (Draft) soon to be presented to Council. Discussions should be ongoing, though also focused through election cycles to seek opportunities at those times.

Wungong Developer Contributions The City’s Community Infrastructure Plan identifies an allocation of $27,295,000 committed through the Wungong Development Contribution Plan as a source for the construction of four ovals and community buildings at this site. The cost of this component has been refined since the 2016 estimate of $34,000,000 as mentioned earlier in this report. DevelopmentWA are currently reviewing the Wungong DCP and the City has lodged a submission on its review.

Other Opportunities exist for funding through reserve accounts, specifically including any funds based on presumed outcomes from the potential rezoning of Lot 51. Council have previously committed (CS109/11/06) that 30% of funds will go towards priority strategic capital projects such as ARRR or similar capital projects.

Facility provision

Local Vs Regional Provision Extensive research has been conducted into the level of facility provision at this site. Given the proximity of the Wungong development area this facility must provide facilities for local community use. Furthermore, there is also an opportunity with such a significant land holding provide a regional level facility with a catchment of 10km, which covers predominately all City of Armadale residents. The facility will likely be a mixture of both local and regional facilities.

Stage One Proposal A stage one proposal is currently being investigated that would encompass a netball and basketball facility and the potential single oval AFL talent-hub identified by the WAFC. Both these facilities would be considered a regional level provision and would serve both local and regional demand.

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The development of the needs and feasibility assessment for a regional netball and basketball facility (C31/10/20) identified a shortfall of netball and basketball court provision within the City. The assessment advised that the development of a regional facility would satisfy the existing latent demand for court access.

As noted in C31/10/20, the ultimate cost of a major regional level netball and basketball facility comprising 20 outdoor courts and 8 indoor courts would be in the order of $60million. The report also noted that it should be delivered in stages in line with population growth and the availability of funding, Work is currently underway to identify staging options and also options for operating models including recurrent funding. This work will be presented to Council later in 2021.

The consultation with WAFC regarding a presence for AFL at the ARRR site provided a potential opportunity for a regional facility that could provide better opportunities for talented locals to participate in higher level squads. WAFC have suggested the facility could focus on youth and female talent and potentially become a secondary option for WAFL clubs’ youth and female squads.

COMMENT The site has been the subject of numerous studies which justified the provision of a regional sporting reserve and as such Officers are continuing to progress the planning for this site.

Next steps

Land and Planning Matters

Ownership and management of Lots The City has met with and received correspondence from the DPLH and WAPC regarding the transfer of management of Lots 22, 102 and 103 with a total area of 48ha to the City. To progress the transfer, the City is required to write to DPLH to request the acceptance of a proposed Management Order with the power to lease. This will trigger the Department to facilitate necessary administrative work to enable a Management Order to be issued. Whilst this does allow works to progress, the City will also incur ongoing costs associated with management of the whole site.

Through discussions with WAPC the City is aware of site access issues and illegal dumping that has previously occurred on this site. Managing any illegal dumping and installing or maintaining access controls like fencing or bollards will require resources from the City. Further the upkeep across the 48ha site will also incur costs that the City would need to bear. At the early stages of investigating Officers believe that costs of up to $200,000 per annum would be required to maintain the site.

Whilst it would be prudent for Council to wait until construction is ready to begin before going through the process of transferring management of the land, this also poses risks for the City in relation to a timely response to any potential funding opportunities or progressing the project. The land tenure matter would be a factor for funding bodies given there is currently no formal security of tenure for the City under the current arrangement

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Zoning of Lot 51 Given Council’s previous commitments to request a change of zone for this lot, it may be timely to consider removing this section of land from any future concept planning for the ARRR. The removal of the land is unlikely to significantly impact the ability to provide the facilities currently contained in the concept plan and will not conflict with an existing resolution (D/75/11/20) which otherwise may cause some confusion.

Whilst the removal of this land may have an impact on the location of the facilities it also presents an opportunity where a financial return from the land can be used as a funding source for the development of ARRR.

Site feasibility

Progress continues on the managed aquifer recharge following Council’s decision (T27/6/20) in June 2020. As per the resolution, a report will be presented to Council in the second half of 2021 on the outcome of separable portion 1 of the tender.

Funding

Advocacy With the facility included in the draft Advocacy Priorities Strategy 2021-2025 there is an opportunity to position the facility development in a way to make it more attractive to funding bodies. For example, if Stage One construction was to include the netball/basketball regional facility and a dedicated WAFC talent hub, the facility could be positioned with an opportunity to partner with the State Associations or other service providers to facilitate programs to meet social/community needs.

Specifically Basketball WA, Netball WA and WAFC all have their unique programs that target at-risk youth which could be hosted at the facility. The addition of this narrative to support a sports facility construction could make it a more attractive selling point to funding sources. This results in the funding not only achieving a sporting participation outcome, it will also include social outcomes strengthening and expanding the reach of the benefits of the project.

Wungong Development Contributions The ongoing discussions between the City and DevelopmentWA (DWA) regarding the development contributions plan (DCP), as part of the normalisation in the Wungong development area includes a key funding component for the development of the ARRR. There is acknowledgment from all parties of the need for the four playing fields and associated buildings.

The continued development of documentation and finalisation of the concept plan would position the facility to be ready for any funding opportunities that may arise. As such, the funding of further work on the planning of the ARRR will assist in having the site ready for an injection of significant external funding. This planning work should identify appropriate staging of works in order to achieve an ideal construction outcome, but also consider the impact of ongoing and lifecycle costs on the City’s annual budget.

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Facility provision

Local Vs Regional Provision There are benefits to the provision of elite/semi-elite (premier grade) facilities by being a truly ‘regional’ facility with a significant draw of patronage by providing a service level above the local community club provision. A key element is the ability for the City to provide a significant level of facilities which all Armadale residents can utilise.

The space at this site also provides an opportunity that allows for the consideration of sports requiring a significant land area for regional level playing fields, facilities and associated parking.

Stage One Proposal Given an existing identified shortfall of netball and basketball court provision within the City, there is a case for the construction of a regional netball and basketball facility to be a priority. The Netball Basketball Business Case is a key initiative that can interrogate the financial implications and benefits further. It will also look to refine the design of the facility. This facility, coupled with an oval provision as suggested by WAFC, will provide an opportunity to begin with a signature facility provision.

Investigating further into the Stage One Proposal, there are a number of options to refine the stage further or break it into sub-stages. For example, ‘Stage One A’ could include a 10 court netball facility, which allows an opportunity for an association to be formed and established before expanding to the full 20 court provision. Council will receive a report on options for staging and funding a netball/basketball facility towards the end of 2021.

The idea of a major Regional Recreation Reserve has been on the table for over a decade. It could be argued that the Armadale Redevelopment Authority, Metropolitan Redevelopment Authority and DevelopmentWA should have been more proactive in resolving some of the matters outlined in this report, given they have had planning authority over the site. As with a number of issues associated with the Wungong development, the transition of these planning authority bodies has slowed down the process and left gaps in knowledge as staffing and organisational structures have changed.

OPTIONS Consideration of the ARRR is a part of the current review of the City’s Corporate Business Plan. The intention of this report is to provide background information to assist with this consideration and also to inform further decisions on the ARRR as they are required and so the option proposed is that Council note this report.

CONCLUSION This report provides an update of the progress for the planning of the ARRR. It references a number of issues relating to the complexity of the site that Officers are working through, including functionality, land ownership, funding and project work. It has been a significant period of time since the previous report to Council and this presents a timely opportunity to provide an update.

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ATTACHMENTS 1. ARRR - State Sporting Associations Engagement Report - Draft June 2019 2. ARRR - Latest Spatial Concept 2020 3. ARRR - Ownership and Lot Map

RECOMMEND C17/5/21

That Council note this report on the Armadale Regional Recreation Reserve.

Moved Cr S Peter MOTION CARRIED (7/0)

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COUNCILLORS’ ITEMS

Nil

EXECUTIVE DIRECTOR COMMUNITY SERVICES REPORT

Staff Recognition – Ranger and Emergency Services

The Acting Executive Director Community Services advised Councillors that the newly appointed Manager Ranger and Emergency Services, would be starting with the City on Monday 10 May 2021. He also acknowledged and recognised the outstanding performance of the Acting Manager Ranger and Emergency Services, thanking him for his commitment over the past few months.

MEETING DECLARED CLOSED AT 7.15PM

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COMMUNITY SERVICES COMMITTEE SUMMARY OF ATTACHMENTS 4 MAY 2021 ATT SUBJECT NO.

1.2 FUTURE USE OF ROLEYSTONE HALL, 44 JARRAH ROAD ROLEYSTONE

1.2.1 Proposed Roleystone Hall Lease Plan

1.3 ARMADALE REGIONAL RECREATION RESERVE PROGRESS REPORT

1.3.1 ARRR - State Sporting Associations Engagement Report - Draft June 2019

1.3.2 ARRR - Latest Spatial Concept 2020

1.3.3 ARRR - Ownership and Lot Map

The above attachments can be accessed from the Minutes of the Community Services Committee meeting of 4 May available on the City’s website

CHIEF EXECUTIVE OFFICER’S REPORT

10 MAY 2021

INDEX

1. REPORTS 1.1 CHARTER OF THE PROPOSED RIVERS REGIONAL SUBSIDIARY ...... 73 1.2 2021 PERFORMANCE REVIEW - CHIEF EXECUTIVE OFFICER ...... 76 1.3 COUNCILLORS INFORMATION BULLETIN - ISSUE NO 7/2021 ...... 79

ATTACHMENTS ...... 81

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1.1 - CHARTER OF THE PROPOSED RIVERS REGIONAL SUBSIDIARY

WARD : ALL In Brief:

. Council at its meeting of 12 October 2020 FILE No. : M/312/21 endorsed the Charter of the Rivers

Regional Subsidiary. The City has since DATE : 3 May 2021 been advised that the Charter document is required to be executed, with the City’s REF : KA Common Seal to be applied.

. This report recommends that Council RESPONSIBLE : Executive Director authorise the CEO and Mayor to execute MANAGER Technical Services the Charter of the Rivers Regional

Subsidiary. Tabled Items Nil

Decision Type ☐ Legislative The decision relates to general local government legislative functions such as adopting/changing local laws, town planning schemes, rates exemptions, City policies and delegations etc. ☒ Executive The decision relates to the direction setting and oversight role of Council. ☐ Quasi-judicial The decision directly affects a person’s rights or interests and requires Councillors at the time of making the decision to adhere to the principles of natural justice.

Officer Interest Declaration Nil

Strategic Implications 2.4 Sustainable Waste Management 2.4.1 The City will provide a contemporary, responsive and affordable waste management service to the community that balances environmental, social and financial sustainability outcomes.

Legal Implications Part 9, Division 3, Section 9.49A of the Local Government Act 1995 – Execution of Documents, sets out the requirements for documents to be duly executed.

Council Policy/Local Law Implications Assessment of Policy/Local Law indicates that the following is applicable: . Council Policy ADM 18 – Common Seal . Council Policy ADM 21 – Authority to Sign Documents

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Budget/Financial Implications There is no direct financial implication associated with the adoption of the recommendation contained within this report. The potential savings relating to the transition from a Regional Council to a Regional Subsidiary remain as per those detailed in the report considered by Council in July 2019, with it being estimated that savings of up to $300,000 (for the Rivers Regional Council overall) could be realised given the revised structure.

Consultation 1. Rivers Regional Council CEO 2. Inter Directorate 3. Ashurst Lawyers on behalf of RRC

BACKGROUND Council, at its meeting of 8 July 2019 considered a report on the transition of the Rivers Regional Council (RRC), of which the City is a member council, to a regional subsidiary structure (the Rivers Regional Subsidiary). Council resolved to approve the windup of the Rivers Regional Council and the transition to a Regional Subsidiary as soon as all approvals can be obtained (T46/7/19 refers).

The transition arrangements are now well underway, with the latest report to Council on this matter being that considered on 19 April 2021 whereby Council granted authority to the Mayor and CEO to execute deeds related to the transition arrangements (T27/4/21 refers). These deeds have since been executed and the documents have been provided to the Rivers Regional Council.

One of the other documents associated with the transition is the proposed Charter of the Rivers Regional Subsidiary (‘the Charter’). The Charter has previously been considered by Council, with Council endorsing the Charter at its meeting of 12 October 2020 (T47/10/20 refers). The Rivers Regional Council was advised of Council’s endorsement accordingly.

DETAILS OF PROPOSAL When the Charter was endorsed by Council in October 2020, there was not a requirement for the Charter document to be executed or for the City’s common seal to be applied to the document. However, following further review of the transition documents by the lawyers engaged in facilitating the transition arrangements, there is now a requirement for the Charter document to be executed, and for the City’s common seal to be applied.

Part 9, Division 3, Section 9.49A of the Local Government Act 1995 sets out the requirements for the execution of documents, as follows: (1) A document is duly executed by a local government if — (a) the common seal of the local government is affixed to it in accordance with subsections (2) and (3); or (b) it is signed on behalf of the local government by a person or persons authorised under subsection (4) to do so. (2) The common seal of a local government is not to be affixed to any document except as authorised by the local government.

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(3) The common seal of the local government is to be affixed to a document in the presence of — (a) the mayor or president; and (b) the CEO, each of whom is to sign the document to attest that the common seal was so affixed.

(4) A local government may, by resolution, authorise the CEO, another employee or an agent of the local government to sign documents on behalf of the local government, either generally or subject to conditions or restrictions specified in the authorisation.

With regard to subregulation (4) Council Policy ADM-18 - Common Seal sets out the parameters detailing which documents may be executed under ‘general authority’. However the Charter document does not fall within this authority and accordingly sub regulation (2) applies.

Accordingly, in line with Section 9.49A sub regulation (2), Council approval is required to enable the City’s Common Seal to be applied to the Charter, so the document may be duly executed. The Charter is provided at attachment 1, and Council’s authorisation for the Mayor and CEO to execute the Charter is sought. Apart from the requirement for the document to be executed, the Charter remains unchanged from that endorsed by Council on 12 October 2020.

As with the deeds considered by Council at its meeting of 19 April 2021, in terms of the transition arrangements, the Charter will only be given effect in the event that the Minister approves the creation of the proposed Rivers Regional Subsidiary. In the event that the Minister does not approve the creation of the Rivers Regional Subsidiary then the Charter will not be given effect.

CONCLUSION Council has previously endorsed the Charter of the Rivers Regional Subsidiary (T47/10/20 refers). Subsequent to Council’s endorsement of the Charter, the City has been advised that there is now a requirement for the Charter document to executed, with the City’s common seal required to be applied. As per the requirements of the Local Government Act 1995, Council’s authorisation is required to allow the common seal to be applied, and the document to be duly executed. It is therefore recommended that Council authorise the CEO and Mayor to execute the Charter of the Rivers Regional Subsidiary.

ATTACHMENTS 1.⇩ Charter of the Rivers Regional Subsidiary - Execution Copy

RECOMMEND CEO3/5/21

That Council, to continue to facilitate the transition of the Rivers Regional Council to the Rivers Regional Subsidiary, authorise the Chief Executive Officer and Mayor to execute the Charter of the Rivers Regional Subsidiary.

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1.2 - 2021 PERFORMANCE REVIEW - CHIEF EXECUTIVE OFFICER

WARD : ALL In Brief:

. On 13 July 2020 Council appointed a FILE No. : M/287/21 CEO Evaluation Panel and on 12 October

2020 Council received and endorsed the DATE : 26 April 2021 2019/20 annual performance review report and confirmed Key Performance REF : SD Indicators (KPIs) for 2020/21.

. To facilitate the 2020/21 annual review RESPONSIBLE : Chief Executive Officer and the setting of performance criteria it MANAGER is proposed that the CEO Evaluation

panel be provided with independent facilitation and professional advisory services.

Tabled Items Nil

Decision Type

☒ Legislative The decision relates to general local government legislative functions such as adopting/changing local laws, town planning schemes, rates exemptions, City policies and delegations etc. ☐ Executive The decision relates to the direction setting and oversight role of Council.

☐ Quasi-judicial The decision directly affects a person’s rights or interests and requires Councillors at the time of making the decision to adhere to the principles of natural justice.

Officer Interest Declaration The item relates to the CEO’s Contract of Employment

Strategic Implications The CEO’s Performance Criteria relate to all aspects of the Strategic Community Plan

Legal Implications Sections 5.38 and 5.39, 5.39A and 5.39B of the Local Government Act 1995 Local Government (Administration) Regulations 2021

Council Policy/Local Law Implications City of Armadale Standards for CEO Recruitment, Performance and Termination

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Budget/Financial Implications Council’s Annual Budget includes costs associated with the CEO’s performance management process.

Consultation Not applicable

BACKGROUND In accordance with established practice the CEO Evaluation Panel has the following structure and function: 1. Membership of the CEO’s Evaluation Panel to comprise five (5) Councillors being the Mayor, Deputy Mayor and three additional Councillors appointed by resolution of Council. 2. The Presiding Member of the Panel will be the Mayor and in the absence of the Mayor, the Deputy Mayor. 3. Primary functions of the Panel are to: a. Oversee the performance review process b. Endorse the independent consultant’s performance appraisal report for consideration by Council c. Discuss possible KPIs and measurements with the CEO for reporting to Council, as part of the performance agreement d. Ensure involvement of all Elected Members – participation in the questionnaire process

On 13 July 2020 Council appointed a CEO Evaluation Panel comprising of the following five Councillors.  Cr Butterfield (Mayor)  Cr Frost (Deputy Mayor)  Cr G Nixon  Cr J H Munn  Cr C A Campbell

The role of the Independent Consultant is to facilitate the Panel discussion, conduct interviews of all elected members, provide a summary report to the Panel and facilitate discussion/agreement between the CEO and Panel.

On 13 July 2020 Council appointed John Phillips (JCP Consulting) to provide facilitation and professional advisory services.

Council at its meeting on 12 October 2020 resolved as follows:

That Council: 1. Endorses the 2019/20 Key Performance Indicators (KPIs) for the CEO and notes that the Chief Executive Officer’s annual performance review for the 2019/20 period has been completed. 2. Endorses the Key Performance Indicators for the 2020/21 review period. 3. Schedules the next CEO annual performance appraisal process to be commenced by 1 May 2021 and completed before 31 July 2021.

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COMMENT

In accordance with the Local Government Act 1995, the Local Government (Administration) Regulations and the CEO’s Contract, an annual performance review is required to be conducted for the CEO against the Key Performance Indicators set for 2020/21.

A report on the Local Government (Administration) Regulations 2021 which took effect on 3 February 2021 was presented to Council at its special meeting on 3 May 2021 where it was resolved as follows:

That Council 1. Adopts the “City of Armadale Standards for CEO Recruitment, Performance and Termination” as attached*; and

2. As part of the 2021 CEO Performance Review that the process for setting of the annual CEO Key Performance Indicators (KPIs) is agreed and documented.

The purpose of this report is to appoint an independent consultant to facilitate the 2020/21 annual performance review and endorse the CEO Evaluation Panel to have the additional function of negotiating the process for the setting of the annual CEO KPIs for presentation to Council.

ATTACHMENTS There are no attachments for this report.

RECOMMEND CEO4/5/21

That Council:

1. Subject to compliance with the City’s Procurement Policy and Procedures, appoints JCP Consulting as the independent consultant to facilitate the process for the 2020/21 annual performance review for the CEO.

2. Endorses the CEO Evaluation Panel to have the additional function of negotiating the process for the setting of the annual CEO KPIs for presentation to Council.

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1.3 - COUNCILLORS INFORMATION BULLETIN - ISSUE NO 7/2021

WARD : ALL In Brief:

. Councillor’s Information Bulletin – FILE No. : M/292/21 Councillors are advised to take note of DATE : 27 April 2021 the information submitted in Issue No. 7/2021 to be received by Council REF : MC

RESPONSIBLE : Chief Executive Officer MANAGER

Strategic Implications The following general information and memorandums were circulated in Issue No 7/2021 on 6 May 2021.

COMMENT Correspondence & Papers NIL

Information from Human Resources Employee Movements

Information from Corporate Services Progress Report Progress Report on Contingency, Operational & Strategic Project Outstanding Matters & Information Items Report on Outstanding Matters – Corporate Services Committee Economic Development Tourism & Visitor Centre Report Report of the Common Seal

Information from Development Services Outstanding Matters & Information Items Report on Outstanding Matters - Development Services Committee Review before the State Administrative Tribunal (SAT)

Health Health Services Manager’s Report – April 2021

Planning Planning Applications Report – April 2021 Town Planning Scheme No.4 - Amendment Action Table Subdivision Applications - WAPC Approvals/Refusals – April 2021 Subdivision Applications - Report on Lots Registered for 2020/2021 Compliance Officer’s Report - April 2021

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Building Building Services Manager’s Report - April 2021 Building Health/Compliance Officer’s Report – April 2021

ATTACHMENTS There are no attachments for this report.

RECOMMEND CEO5/5/21

That Council acknowledge receipt of Issue 7/2021 of the Information Bulletin

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1.1 CHARTER OF THE PROPOSED RIVERS REGIONAL SUBSIDIARY

1.1.1 Charter of the Rivers Regional Subsidiary - Execution Copy 82

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ORDINARY MEETING OF COUNCIL MONDAY, 19 APRIL 2021

MINUTES

CONTENTS

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS...... 3

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ...... 3

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE...... 4

4 PUBLIC QUESTION TIME & DEPUTATIONS ...... 4 1 MR PETER LAWRENCE - 216 CROYDEN ROAD, ROLEYSTONE ...... 4 1 DEPUTATION - AMENDMENT NO.118 - WEST PIARA PRECINCT SOUTH (ITEM 3.3 ON DEVELOPMENT SERVICES REPORT) ...... 4

5 APPLICATIONS FOR LEAVE OF ABSENCE ...... 4 5.1 REQUEST FOR LEAVE OF ABSENCE – CR MELISSA NORTHCOTT...... 5

6 PETITIONS ...... 5 NIL ...... 5

7 CONFIRMATION OF MINUTES ...... 5 MINUTES OF SPECIAL COUNCIL MEETING HELD ON 14 APRIL 2021 ...... 5 MINUTES OF SPECIAL COUNCIL MEETING HELD ON 13 APRIL 2021 ...... 5 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 22 MARCH 2021 ...... 5

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ...... 5 1 MAYORS ANNOUNCEMENTS ...... 5

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT DISCUSSION ...... 7

10 REPORTS ...... 7 10.1 DEVELOPMENT SERVICES COMMITTEE MEETING - 12 APRIL 2021 ...... 7 10.1.1 ILLUMINATED DIRECTIONAL STREET SIGN - CORNER OF ALBANY HIGHWAY AND ADMIRAL ROAD, BEDFORDALE (1.1) ...... 7 10.1.2 NORMALISATION OF KELMSCOTT TOWN CENTRE (2.1) ...... 9 10.1.3 DEVELOPMENT CONTRIBUTION PLAN 3 - INFRASTRUCTURE COST SCHEDULE REVIEW 2021 (2.2)...... 10 10.1.4 DRAFT MEDIUM DENSITY CODE (2.3) ...... 10 10.1.5 CONSIDERATION OF MODIFICATIONS REQUIRED BY MINISTER FOR PLANNING - AMENDMENT 103 TO TPS 4 - ARMADALE STRATEGIC METROPOLITAN CENTRE (3.1) ...... 10

10.1.6 PROPOSED AMENDMENT NO.112 TO TOWN PLANNING SCHEME NO.4 - NORMALISTION OF KELMSCOTT DISTRICT CENTRE PRECINCT FROM DEVELOPMENTWA TO CITY OF ARMADALE (3.2) ...... 11 10.1.7 PROPOSED AMENDMENT NO.118 TO TOWN PLANNING SCHEME NO.4 - REZONING OF WEST PIARA URBAN PRECINCT SOUTH (3.3) ...... 13 10.1.8 PROPOSED AMENDMENT NO.119 TO TOWN PLANNING SCHEME NO.4 - REZONING OF WEST PIARA URBAN PRECINCT NORTH (3.4) ...... 16 10.2 TECHNICAL SERVICES COMMITTEE MEETING - 12 APRIL 2021 ...... 19 10.2.1 ASSET MANAGEMENT PLAN - PUBLIC OPEN SPACE (1.1) ...... 20 10.2.2 ASSET MANAGEMENT PLAN - PLANT AND FLEET (1.2) ...... 20 10.2.3 PARKING AT WILLANDRA PRIMARY SCHOOL (2.1) ...... 20 10.2.4 STREETSCAPE AND VERGE MAINTENANCE REPORT (3.1) ...... 21 10.2.5 RIVERS REGIONAL COUNCIL - TRANSITION TO RIVERS REGIONAL SUBSIDIARY (4.1) ...... 21 10.2.6 REQUEST FOR QUOTE 5/21 - NEWHAVEN PUBLIC OPEN SPACE LANDSCAPING AND DRAINAGE IMPROVEMENT PROJECT STAGE 1 (5.1) ...... 21 10.2.7 MAJOR PLAY EQUIPMENT IN PARKS AND RESERVES (REFERRAL ITEM) (6.1) 22 10.2.8 VEHICLE SPEED SIGNS - REILLY ROAD (REFERRAL ITEM) (6.2) ...... 22 10.2.9 REVIEW OF PRE 2002 THOROUGHFARE CLOSURES (REFERRAL ITEM) (6.3) ..... 22 10.2.10 COUNCILLORS’ ITEMS (1) ...... 23 10.3 CORPORATE SERVICES COMMITTEE MEETING - 13 APRIL 2021 ...... 23 10.3.1 LIST OF ACCOUNTS PAID - FEBRUARY 2021 (1.1) ...... 23 10.3.2 STATEMENT OF FINANCIAL ACTIVITY - FEBRUARY 2021 (1.2) ...... 23 10.3.3 WARD BOUNDARY REVIEW (2.1) ...... 24 10.3.4 SECONDARY ACCESS ROUTE - ARALUEN ESTATE (REFERRAL MATTER) (3.1)24 10.3.5 ADOPTION OF THE STRATEGIC COMMUNITY PLAN 2020-2030 (3.2) ...... 24 10.3.6 STATUS REPORT - ONECOUNCIL ERP IMPLEMENTATION PROJECT (3.3) ...... 25 10.4 COMMUNITY SERVICES COMMITTEE MEETING - 13 APRIL 2021 ...... 25 10.4.1 REVIEW OF POLICIES AND DELEGATION TO THE CEO - VARIOUS (1.1) ...... 25 10.4.2 LOT 249 (30) REGATTA BOULEVARD, CHAMPION LAKES - PROPOSED CONVERSION OF EXISTING SALES BUILDING INTO COMMUNITY FACILITIES (3.1) ...... 26 10.4.3 COMMUNITY CONSULTATION REGARDING THE AUSTRALIA DAY EVENT IN ARMADALE (2.1) ...... 26 10.4.4 HARRISDALE LIBRARY - LOCATION FEASIBILITY (4.1) ...... 27 10.4.5 BEDFORDALE VOLUNTEER BUSH FIRE BRIGADE FIRE STATION (5.1) ...... 27 10.4.6 ROYAL COMMISSION INTO INSTITUTIONAL RESPONSES TO CHILD ABUSE, RECOMMENDATION 6.12 - CHILD SAFETY OFFICERS (5.2) ...... 27 10.5 CHIEF EXECUTIVE OFFICER’S REPORT - 19 APRIL 2021 ...... 28 10.5.1 COUNCILLORS INFORMATION BULLETIN - ISSUE NO 6/2021 (1.1) ...... 28

12 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ...... 28

13 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ...... 28 NIL ...... 28

14 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 28 1 NAMING OF THE PIARA WATERS LIBRARY ...... 28

15 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ...... 28 NIL ...... 28

16 CLOSURE...... 28

CITY OF ARMADALE

MINUTES

OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 19 APRIL 2021 AT 7.00PM.

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The Mayor, Cr Butterfield, declared the meeting open at 7.00 pm.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE (previously approved)

PRESENT: Mayor, Cr R Butterfield River Ward presided over

Deputy Mayor, Cr C Frost Lake Ward Cr J H Munn CMC Ranford Ward Cr S Peter JP Ranford Ward Cr M S Northcott Palomino Ward Cr C A Campbell JP Palomino Ward Cr D M Shaw Heron Ward Cr E J Flynn Heron Ward Cr G J Smith Minnawarra Ward Cr K Busby Minnawarra Ward Cr G Nixon Hills Ward Cr C M Wielinga Hills Ward

IN ATTENDANCE: Ms J Abbiss Chief Executive Officer Mr J Lyon Executive Director Corporate Services Mr P Sanders Executive Director Development Services Mr N Kegie A/Executive Director Community Services Mrs S D’Souza CEO’s Executive Assistant

Public: 18 Press: Nil

LEAVE OF ABSENCE: Leave of Absence previously granted to Cr M Silver

APOLOGIES: Nil

MINUTES - ORDINARY MEETING 4 19 APRIL 2021 OF COUNCIL

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME & DEPUTATIONS

1 Mr Peter Lawrence - 216 Croyden Road, Roleystone Can the City acknowledge receipt of a letter from the Roleystone Volunteer Fire Brigade dated 9 April 2021 requesting a response within 60 days from the date of this letter?

The CEO advised that a letter acknowledging receipt was emailed to the Secretary of the RVFB today.

Question time closed at 7.02pm

1 DEPUTATION - Amendment No.118 - West Piara Precinct South (Item 3.3 on Development Services Report) In attendance:  Grant Shepherd (Planning Manager, Stockland)  Dale Newsome (Senior Principal, Strategen-JBS&G)  Stephen Carter (Principal, CLE Town Planning + Design) – to be made available for questions, if any arise

Grant Shepherd and Dale Newsome addressed Council at 7.02pm and provided the following main comments in support of a minor modification to Amendment 188 (Clause 70.2 in Schedule 8) seeking for the Environmental Assessment Report (EAP) to be submitted prior to or as part of the Structure Plan:  Background on the new Stockland project in West Piara (South Precinct) – Stockland majority landowner of 49ha approx. for future residential community of 400 lots with considerable open space and wetland retention  Outlined the works undertaken as part of the earlier MRS Amendment and those that will continue to be undertaken as planning of the site progresses i.e. wetland and its buffer area, possible passive recreation outcomes, bushfire implications, tree implementation and retention  The modification being sought will - not change what work needs to be addressed as part of the EAP including assessment of wetlands, vegetation and fauna; - allow for the Environmental Assessment Plan to be done comprehensively as part of a Structure Plan and not in isolation.

The Mayor thanked Mr Shepherd and Mr Newsome for their comments with the deputation concluding at 7:07 pm

5 APPLICATIONS FOR LEAVE OF ABSENCE

MINUTES - ORDINARY MEETING 5 19 APRIL 2021 OF COUNCIL

5.1 Request for Leave of Absence – Cr Melissa Northcott Request for leave of absence received from Cr Melissa Northcott for the period Monday 10 May 2021 to Thursday 14 May 2021 inclusive:

MOVED Cr K Busby

That Council grant Leave of Absence to Cr Melissa Northcott for the period Monday 10 May to Thursday 14 May 2021 inclusive. (Includes 1 Ordinary Council Meeting - 10 May 2021.)

MOTION not opposed, DECLARED CARRIED (12/0)

6 PETITIONS

Nil

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS SPECIAL COUNCIL MEETING HELD ON 13 APRIL 2021 (7.00PM). MOVED Cr K Busby that the Minutes of the Special Council Meeting held on 13 April 2021 (7.00pm) be confirmed as a true and accurate record.

MOTION not opposed, DECLARED CARRIED (12/0)

7.2 PREVIOUS SPECIAL COUNCIL MEETING HELD ON 13 APRIL 2021 (5.15PM). MOVED Cr K Busby that the Minutes of the Special Council Meeting held on 13 April 2021 (5.15pm) be confirmed as a true and accurate record.

MOTION not opposed, DECLARED CARRIED (12/0)

7.3 PREVIOUS ORDINARY COUNCIL MEETING HELD ON 22 MARCH 2021. MOVED Cr K Busby that the Minutes of the Ordinary Council Meeting held on 22 March 2021 be confirmed as a true and accurate record.

MOTION not opposed, DECLARED CARRIED (12/0)

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION

1 Mayors Announcements

Thursday 25 March 2021 The Dept of Home Affairs hosted three citizenship ceremonies at the Administration Office, for a total of 60 new citizens on my behalf. Councillors Munn, Northcott and Smith attended all three Ceremonies.

MINUTES - ORDINARY MEETING 6 19 APRIL 2021 OF COUNCIL

Sunday 28 March 2021 Planted a tree and gave a speech at the 60th Anniversary of the Armadale Branch of the Western Australian Wildflower Society’s Tree Planting Ceremony.

Tuesday 30 March 2021 Hosted 20 Year 5 students and several teachers from the Byford John Calvin School in the Chambers, to discuss roles and responsibilities of local govt.

Tuesday 6 April 2021 Attended a meeting with the Champion Lakes Residents Association on site in Champion Lakes.

Wednesday 7 April 2021 Participated in an informal forum of WALGA State Councillors via TEAMS to discuss the political environment following the State Election.

Thursday 8 April 2021 Attended a meeting with senior representatives from the Armadale Health Service at the Armadale Kelmscott Memorial Hospital to discuss the future needs of the community.

Friday 9 April 2021 Attended the Kelmscott Cenotaph with Minister Dr Tony Buti MLA and Hugh Jones, Member for Darling Range to have a photo taken. This year marks the Centenary of the of the Kelmscott War Memorial, and the City is seeking images of the memorial over the years.

Monday 12 April 2021 Met with the CEO to discuss general issues.

Tuesday 13 April 2021 Met with Small Business Development Commissioner David Eaton at the Rahi Indian Restaurant in Kelmscott, to acknowledge the City’s participation in the SBDC

Wednesday 14 April 2021 Attended a Standing Orders of House Advisory Group meeting along with Councillors Munn, Nixon and Campbell. Attended the Business Armadale AGM held in the City’s Function Room. Guest speaker, Nicole Lockwood gave an informative talk on the strategic planning work of Infrastructure WA.

Thursday 15 April 2021 Chaired the Local Emergency Management Committee meeting held at the City.

Saturday 17 April 2021 Attended the Heritage FM radio station for a monthly interview, to talk about the upcoming Armadale Arts Festival, native plant ‘give away’ and the special election to be held on 3rd July 2021.

Attended the Kelmscott Bulldogs Football Club’s season opening game for the All Abilities League held at John Dunn Memorial Oval. Councillor Smith also attended.

Monday 19 April 2021 Attended a meeting with DFES to discuss the Roleystone Volunteer Bushfire Brigade.

MINUTES - ORDINARY MEETING 7 19 APRIL 2021 OF COUNCIL

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 DEVELOPMENT SERVICES COMMITTEE MEETING Report of the Development Services Committee held on 12 April 2021. CORRECTION Page 75 In the Recommendation for Item 3.3 Amendment No.119 to be corrected to read “Amendment 118”

MOVED Cr D M Shaw that the report, subject to the above correction, be received.

MOTION not opposed, DECLARED CARRIED (12/0)

BUSINESS ARISING FROM REPORT

Recommendation D12/4/21 - Illuminated Directional Street Sign - corner of Albany Highway and Admiral Road, Bedfordale MOVED Cr D M Shaw That Council approve the application by Australian Sign Rentals to erect a solar powered illuminated directional street sign (as amended) advertising Southern Hills Christian College at the corner of Albany Highway and Admiral Road, Bedfordale subject to the following conditions and advice notes: CONDITIONS 1. In accordance with Clause 72 of Schedule 2 of the Planning and Development (Local Planning Scheme) Regulations 2015, this approval is valid for a temporary period of five (5) years from the date of this approval. 2. Annual rental to be paid to the City in accordance with the City’s Schedule of Fees and Charges. 3. The sign is not to interfere with the use of any pathway, cycleway or crossover to the satisfaction of the Executive Director Technical Services. 4. Within 21 days from the date of approval, a written agreement is to be provided to the Executive Director Technical Services prior to the erection of the sign on the land, that Australian Sign Rentals will be responsible for funding and carrying out all maintenance, removal (within 24 hours should the sign be damaged), replacement, relocation and cleaning of graffiti (within 3 working days) of the proposed illuminated directional street sign, including any such requests by the City. The City is to be informed (within 5 working days) should any of the above be carried out. 5. The sign shall be removed or relocated at the applicant’s cost and to the satisfaction of the Executive Director Technical Services, in the event any road works, upgrade and/or widening of the intersection of Albany Highway and Admiral Road, Bedfordale are required, within 30 days of a written request from the City.

MINUTES - ORDINARY MEETING 8 19 APRIL 2021 OF COUNCIL

6. Provide a copy of a Public Liability Insurance Policy to the City to the value of $10,000,000 which must remain current for the life of the sign, prior to the erection of the sign on the land. 7. All signage artwork shall be limited to content associated with promoting Southern Hills Christian College to the satisfaction of the Executive Director Development Services. 8. The sign shall not be fully or partially projected, flashing or animated, moving or rotating to the satisfaction of the Executive Director Development Services. 9. The sign shall not contain fluorescent, reflective or retro reflective colours or materials to the satisfaction of the Executive Director Development Services. 10. In the event the site where the sign has been erected is needed for future roadworks, the applicant shall upon receipt of a notice from Main Roads WA, relocate or remove the sign at their own expense. 11. No portion of the device (including the street name portion of the device) shall be closer than 1.0m to the face of a mountable or semi-mountable kerb forming the edge of the carriageway. 12. The sign shall carry a notice which provides owner information and emergency contact numbers in the event that the sign is damaged or has otherwise become unsafe. 13. Any proposed illumination of the sign must not exceed 300cd.m2 (candela per square metre) between sunset and sunrise. 14. Vegetation within the state road reserve shall not be removed or trimmed to improve the visibility of the proposed advertising sign.

ADVICE NOTES A. Please note Conditions 10 to 14 were requested by Main Roads WA. All enquiries regarding those conditions and advice notes should be directed to Main Roads WA on 138 138 quoting their reference number 20/3729 (D21#214139). B. The applicant is required to submit an Application form to undertake works within the road reserve prior to undertaking any works within the road reserve. Application forms and supporting information about the procedure can be found on Main Roads website > Technical & Commercial > Working on Roads. C. Further to Condition 1, the proposed sign is partially located with land reserved in the Metropolitan Region Scheme, as shown on the land protection plan 201832-0038, land will be required for road purposes sometime in the future. D. The upgrading/widening of Albany Highway is not in Main Roads current 4- year forward estimated construction program and all projects not listed are considered long term. Please be aware that timing information is subject to change and that Main Roads assumes no liability for the information provided.

MINUTES - ORDINARY MEETING 9 19 APRIL 2021 OF COUNCIL

E. The approval shall remain valid unless any alteration is made to the approved sign structure. In such an event, a new application for Development Approval will be required. F. No other unauthorised signage is to be displayed. G. The applicant and landowner are advised that it is a statutory requirement to comply with all conditions of this approval, and that not complying with any condition is therefore illegal. Failure to comply with any condition of this approval or the approved plans constitutes an offence under the Planning and Development Act 2005. The City can issue a Planning Infringement Notice of $500 (without notice) and/or commence legal action with higher penalties up to $200,000 for each offence and a daily penalty of $25,000 per day for the continuation of that offence. H. If the applicant is aggrieved by a Refusal to Approve his/her application, or, where Approved, is aggrieved by any Condition imposed in that Approval he/she may apply for a Review to the State Administrative Tribunal pursuant to the provisions of Part 14 of the Planning and Development Act 2005 against such refusal or imposition of such aggrieved Condition. I. Such application for Review must be made not more than twenty eight (28) days after the date of Council’s decision via the form available from the State Administrative Tribunal (copies available from the State Administrative Tribunal, Level 6, State Administrative Tribunal Building, 565 Hay Street, Perth, WA, 6000 or GPO Box U1991, Perth, WA, 6845, or www.sat.justice.wa.gov.au or from Council’s offices), and should be accompanied by the relevant fee detailed in Schedule 18 of the State Administrative Tribunal Regulations 2004).

MOTION not opposed, DECLARED CARRIED (12/0)

Recommendation D13/4/21 - Normalisation of Kelmscott Town Centre Cr Butterfield declared a non-financial interest in this item as she is a member on the DevelopmentWA Armadale Land Redevelopment Authority Committee. As a consequence, there may be a perception that her impartiality on the following matter may be affected, but declared that she would disregard this association, consider the matter on its merits and vote accordingly.

MOVED Cr D M Shaw

That Council resolve to advise DevelopmentWA that it supports normalisation of the Kelmscott District Centre precinct, subject to: a. Metropolitan Region Scheme No.1360/57 taking effect in the Kelmscott District Centre Precinct. b. Finalisation, prior to normalisation, of an amendment to the City’s Town Planning Scheme No.4 which reintroduces the Kelmscott District Centre Precinct. c. DevelopmentWA being responsible for the resolution of any environmental issues raised by the EPA during processing of the Amendment to Town Planning Scheme No.4.

MOTION not opposed, DECLARED CARRIED (12/0)

MINUTES - ORDINARY MEETING 10 19 APRIL 2021 OF COUNCIL

Recommendation D14/4/21 - Development Contribution Plan 3 - Infrastructure Cost Schedule Review 2021 MOVED Cr D M Shaw

That Council in accordance with Clauses 3.12 and 3.13 of Schedule 9B in Town Planning Scheme No.4, advertise the Proposed Values and Draft Infrastructure Cost Schedule 2021 that includes a Cost Contribution per Lot of $9,601 for a minimum of 28 Days.

MOTION not opposed, DECLARED CARRIED (12/0)

Recommendation D15/4/21 - Draft Medium Density Code MOVED Cr D M Shaw

That Council supports the Medium Density Code in-principle, subject to:

1. The statutory timeframes and fee structure for building permits/development applications being increased to provide for cost recovery corresponding to the proposed increase in the number of deemed to comply standards and their additional complexity.

2. Where the proposed relaxation of some existing development criteria is based on additional/increased requirements offsetting potential amenity impacts, those mitigating requirements should not be removed or diluted at the final adoption stage for this Policy by the WAPC, as has occurred in the case of the Low Density Code which proposed to both reduce side setbacks and establish a 32m2 outdoor living area requirement but then removed this requirement at the final adoption stage.

3. Modifications as outlined in the Attachment to this report.

4. Modifications to the Draft Medium Density Code Submission contained in the Attachment to this report addressing the categories of site area, car parking requirements, trees and disincentive for infill development.

MOTION not opposed, DECLARED CARRIED (12/0)

Recommendation D16/4/21 - Consideration of modifications required by Minister for Planning - Amendment 103 to TPS 4 - Armadale Strategic Metropolitan Centre Cr Smith declared a financial interest in Recommendation D16/4/21 on the basis that he owns property and business ownership within the proposed report area and left the meeting at 7.12pm

MOVED Cr D M Shaw

That Council: 1. Notes the Minister for Planning’s direction pursuant to Section 87(2) of the Planning and Development Act 2005 as advised in the WAPC’s letter dated 16 December 2020 to require the implementation of modifications to Amendment No.103 prior to the amendment receiving final approval.

MINUTES - ORDINARY MEETING 11 19 APRIL 2021 OF COUNCIL

2. Supports the changes to Proposals 16 (a), (b), (c) and 25 as requested by the Hon. Minister for Planning.

3. Write to the WAPC requesting the Hon. Minister for Planning’s reconsideration of the modifications required to Proposals 15, 18 and 21 of the Amendment on the basis that these modifications will affect the intent of the Amendment and the objectives of the Armadale Strategic Metropolitan City Centre Structure Plan with regard to increasing the density of dwellings in the City Centre and consequently the future population of the City Centre.

4. Authorise the Mayor and Chief Executive Officer to execute the modified Amendment documents upon receipt of the Minister for Planning’s final determination on Council’s request for reconsideration and forward the modified Amendment documentation to the Western Australian Planning Commission for final approval by the Hon Minister for Planning. The Minister’s decision on Proposals 15, 18 and 21 shall be reported to Council via the Executive Director’s report.

MOTION not opposed, DECLARED CARRIED (11/0)

Cr Smith returned to the meeting at 7.14pm

Recommendation D17/4/21 - Proposed Amendment No.112 To Town Planning Scheme No.4 - Normalisation of Kelmscott District Centre Precinct from DevelopmentWA to City of Armadale Cr Butterfield declared a non-financial interest in this item as she is a member on the DevelopmentWA Armadale Land Redevelopment Authority Committee. As a consequence, there may be a perception that her impartiality on the following matter may be affected, but declared that she would disregard this association, consider the matter on its merits and vote accordingly

MOVED Cr D M Shaw

That Council:

1. Pursuant to Part 5 of the Planning and Development Act 2005, initiate Amendment No.112 to Town Planning Scheme No.4 as a standard amendment in accordance with Part 5 Clause 34 – standard amendment subsections (b), (c) and (e) of the Planning and Development (Local Planning Schemes) Regulations 2015 to: a. Include the Kelmscott District Centre Precinct as designated on the Scheme Amendment Map into the Scheme boundary; b. Rezone Lot 8, Lot 10 (No.2883), Lot 11 (No.2861), Lot 50 (No.2853), Lot 96 (No.2831), portion of Lot 1091 (No.2793), Lot 1092 (No.2821), Lot 1288 (No.2291) and Lot 1751 Albany Highway and Lot 1091 Streich Avenue, Kelmscott as depicted on the Scheme Amendment Map from unzoned to ‘District Centre’; c. Rezone Lot 56 (No.2) Slee Avenue, Lot 71 (No.57) Railway Avenue, portions of Lot 55 (No.14) Third Avenue, Lot 72 (No.8) Third Avenue, Lot 73 (No.10) Third Avenue, Lot 74 (No.12) Third Avenue, Lot 68 (No.63) Railway Avenue, Lot 69 (No.61) Railway Avenue and Lot 70 (No.59) Railway Avenue, Kelmscott as depicted on the Scheme Amendment Map from unzoned to ‘Residential’ and assign a density code of ‘R15/60’;

MINUTES - ORDINARY MEETING 12 19 APRIL 2021 OF COUNCIL

d. Amend Special Control Area Maps 1 and 2 to remove ‘Metropolitan Redevelopment Scheme’ from the Kelmscott District Centre Precinct; e. Amend Special Control Area Map 3 to remove ‘Metropolitan Redevelopment Scheme’ from the Kelmscott District Centre Precinct and to designate Development Area No.67 as depicted on the Special Control Area Map 3; f. Amend Schedule 8 – Development (Structure Planning) Areas to include the following provisions relating to Development Area No.67:

Additional provisions applicable to No. Description of Land subdivision and development 67. Kelmscott – District Centre 67.1 Prior to any subdivision or development bound by Albany Highway, occurring, comprehensive planning for the Davis Road and the Armadale area shall be undertaken by preparation of a Precinct Structure Plan to guide future Railway Line Reservation subdivision and development. including - Lot 8, Lot 10 (No.2883), Lot 11 67.2 In determining any planning application (No.2861), Lot 50 (No.2853), for subdivision and development approval, Lot 96 (No.2831), portion of the Local Government shall have regard to Lot 1091 (No.2793), Lot 1092 any Approved Precinct Structure Plan. (No.2821), Lot 1288 (No.2291) and Lot 1751 Albany Highway 67.3 Notwithstanding clause 67.1, the City may and Lot 1091 Streich Avenue, consider a development application, a Kelmscott. change of use application or make a recommendation on a subdivision before a Precinct Structure Plan has been adopted, where the City determines the proposal:

i. Is consistent with the strategic direction of the District Centre; or ii. Is an addition, alteration, extension or change of use to an existing development on the site; or iii. Is of a minor nature that will not prejudice the future planning of the centre.

g. Amend the Scheme Map accordingly.

2. Refers the above Amendment to Town Planning Scheme No.4 to the Environmental Protection Authority (EPA) pursuant to section 81 of the Planning and Development Act 2005. Should the EPA advise that the Amendment does not require assessment, advertise the Amendment for a period of 42 days.

3. Authorise the Mayor and the Chief Executive Officer to execute the Amendment documents.

4. Forward a copy of the Amendment to the Western Australian Planning Commission and DevelopmentWA for information.

MOTION not opposed, DECLARED CARRIED (12/0)

MINUTES - ORDINARY MEETING 13 19 APRIL 2021 OF COUNCIL

Recommendation D18/4/21 - Proposed Amendment No.118 To Town Planning Scheme No.4 - Rezoning of West Piara Urban Precinct South MOVED Cr D M Shaw

That Council: 1. Pursuant to Section 75 of the Planning and Development Act 2005, initiate Amendment No.118 to Town Planning Scheme No.4, as follows: a. Rezone Lots 9501, 9600, 9005, 9001 & 9800 Interdominion View, Lots 603, 15, 14, 13 & 150 Armadale Road, Lots 151, 100, 99 & 88 Warton Road, and Lot 9009 Lockeville Boulevard, Piara Waters from the “Rural Living” and “General Rural” zones to the “Urban Development” zone; b. Remove the “General Rural” zones from the Warton Road and Mason Road reserves; c. Insert the following text in Schedule 8 Development (Structure Planning) Areas for the land generally bound by Warton Road, the MRS Public Purpose (High School) Reservation, Lockeville Boulevard, Interdominion View and Armadale Road:

No. Description Additional provisions applicable to subdivision and of Land development 70. West Piara 70.1 Subdivision and development of land is to Urban generally be in accordance with a structure Precinct plan prepared and approved pursuant to Part South 4 of the Deemed Provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 (as amended).

70.2 Prior to the preparation and lodgement of a Structure Plan, the applicant shall prepare an Environmental Assessment Report in consultation with the Department of Biodiversity, Conservation and Attractions and the Environmental Protection Authority, to the satisfaction of the City of Armadale. The Environmental Assessment Report shall address as a minimum: a. Botanical survey confirming vegetation type and condition, and assessing potential presence of conservation significant flora; b. Assessment of wetland values; c. Assessment of the potential presence of threatened fauna, including habitat and feeding trees/sources; and d. The identification and protection of Wetland UFIs 7176 and 13342 (as amended) including buffers and other areas of high quality vegetation.

MINUTES - ORDINARY MEETING 14 19 APRIL 2021 OF COUNCIL

70.3 The following plans are to be prepared by the applicant and approved by the local government and used to inform the Structure Plan: a. Local Water Management Strategy, prepared in accordance with any relevant District Water Management Strategy in consultation with the Department of Water and Environmental Regulation, and addressing the potential impacts of stormwater flows on wetland UFIs 7176, 13342 and 15532 (as amended); b. Bushfire Management Plan; c. Traffic Impact Assessment, including (but not limited to) analysis of the Warton Road/Mason Road intersection; d. Acoustic assessment to address traffic noise; and e. Environmental Management Plan, addressing actions to prevent and manage impacts of urban development on vegetation identified for retention, for implementation at subdivision and development stage.

70.4 The Structure Plan shall provide design and/or management responses for implementation through subdivision and development, addressing: a. Land use zones and other actions to prevent and manage urban development impacts on public groundwater drinking sources, in accordance with State Planning Policy 2.3 Jandakot Groundwater Protection; b. Acid sulphate soils; c. Site contamination; d. Safe and efficient road intersections to Warton Road for traffic distribution and congestion management, on the advice of the City of Armadale; e. Widening and upgrade of Mason Road, including any modifications to its intersection with Warton Road; f. Identification of a roundabout-controlled intersection at Mason Road/Southampton Drive/Lockeville Boulevard; g. Identification and protection of significant landscape trees and features as per Local Planning Policy PLN 2.4 Landscape Feature and Tree Preservation, where possible;

MINUTES - ORDINARY MEETING 15 19 APRIL 2021 OF COUNCIL

h. Visual impact of noise attenuation measures; i. A pattern of land use and road networks integrating with abutting areas zoned MRS Urban Deferred.

70.5 Structure Plans shall identify a location for a Department of Education-operated primary school to the satisfaction of the City of Armadale and the Department of Education.

70.6 The provision of public open space shall satisfy the following criteria: a. Provision of unrestricted public open space in accordance with WAPC policy; b. Identification of the location of an active senior-sized playing field; c. Protection of significant vegetation and environmental features; d. Linear public open space connections to the abutting North Forrestdale Development (Structure Planning) Areas.

d. Include the land generally bound by Warton Road, the MRS Public Purpose (High School) Reservation, Lockeville Boulevard, Interdominion View and Armadale Road within Special Control Area Map 3 with the appropriate ‘Development Area (Structure Plan) Schedule 8’ and ‘No.70’ designations.

e. Modify Special Control Area Map 2 to remove the land generally bound by Warton Road, the MRS Public Purpose (High School) Reservation, Lockeville Boulevard, Interdominion View and Armadale Road from the ‘Priority 2 Groundwater Protection Area’;

f. Modify Special Control Area Map 1 to remove the Poultry Farm Buffer from Lot 709 Armadale Road, Banjup and modify intersecting Poultry Farm Buffers accordingly; and

g. Amend the Scheme Maps accordingly.

2. The Amendment is standard under the provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 for the following reasons:

a. The Amendment is consistent with a region planning scheme that has been endorsed by the Commission;

b. The Amendment has minimal impact on land in the scheme area that is not the subject of the amendment;

c. The Amendment does not result in any significant environmental, social, economic or governance impacts on land in the scheme area; and

d. The Amendment does not meet the definition of a complex or a basic amendment.

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3. Refer the above Amendment to Town Planning Scheme No.4 to the Environmental Protection Authority (EPA) pursuant to Section 81 of the Planning and Development Act 2005.

4. Should the EPA advise that the amendment does not require assessment, advertise the amendment for a period of 42 days in accordance with the requirements of the Planning and Development (Local Planning Schemes) Regulations 2015.

5. Authorise the Mayor and the Chief Executive Officer to execute the Amendment documents.

6. Forward a copy of the amendment to the Western Australian Planning Commission for information.

MOTION not opposed, DECLARED CARRIED (12/0)

Recommendation D19/4/21 - Proposed Amendment No.119 To Town Planning Scheme No.4 - Rezoning of West Piara Urban Precinct North MOVED Cr D M Shaw

That Council:

1. Pursuant to Section 75 of the Planning and Development Act 2005, initiate Amendment No.119 to Town Planning Scheme No.4, as follows:

a. Rezone Lot 9101 Warton Road, Lot 9008 Jayes Road and portion of Lot 9010 Warton Road from the “General Rural” zone to the “Urban Development” zone;

b. Rezone Lot 9007 Southampton Drive from the “General Rural” zone to the “Residential” zone and code R25 and Additional Use No.49;

c. Rezone portion of Lot 7 Jayes Road from the “General Rural” zone to the “Residential” zone and code R15/40 and include within the extent of Additional Use No.35;

d. Remove the “General Rural” zones from the Warton Road, Southampton Drive and Jayes Road reserves;

e. Insert the following text in Schedule 8 Development (Structure Planning) Areas for the land generally bound by Warton Road, the MRS Public Purpose (High School) Reservation, Southampton Drive and Jayes Road:

No. Description Additional provisions applicable to of Land subdivision and development 71. West Piara 71.1 Subdivision and development of land is to Urban generally be in accordance with a structure Precinct plan prepared and approved pursuant to Part North 4 of the Deemed Provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 (as amended).

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71.2 Provision 71.1 does not apply to the following applications for subdivision and/or development approval on Parent Lot 9007 Southampton Drive: a. Park Home Park Applications for Development Approval, including incidental uses; b. Applications for Subdivision or Survey Strata Subdivision for residential lots with primary frontage to Southampton Drive, where the following matters are addressed in conditions of approval: i. Widening and construction of Southampton Drive free of cost to the satisfaction of the City of Armadale, including service relocation; ii. Preparation and approval of an Urban Water Management Plan, including coordination of finished lot levels with adjoining development.

71.3 The following plans are to be prepared by the applicant and approved by the City of Armadale and used to inform the Structure Plan: a. Local Water Management Strategy, prepared in accordance with any relevant District Water Management Strategy, in consultation with the Department of Water and Environmental Regulation; b. Bushfire Management Plan; c. Acoustic assessment, to address traffic and kennel noise; d. Environmental Management Plan in consultation with the Department of Biodiversity, Conservation and Attractions to the satisfaction of the City of Armadale. The Environmental Management Plan shall address as a minimum, actions to prevent and manage impacts of urban development on vegetation identified for retention, and be informed by a botanical survey to assess the potential presence of conservation significant flora.

71.4 The Structure Plan shall provide design and management responses for implementation through subdivision and development, addressing: a. Land use zones and other actions to prevent and manage urban development impacts on public groundwater drinking

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sources, in accordance with State Planning Policy 2.3 Jandakot Groundwater Protection; b. Acid sulphate soils; c. Site contamination; d. Safe and efficient road intersections to Warton Road for traffic distribution and congestion management, on the advice of the City of Armadale; e. Identification of a roundabout-controlled intersection at the future Southampton Drive/Pipeline Boulevard four way intersection; f. Identification and protection of significant landscape trees and features as per Local Planning Policy PLN 2.4 Landscape Feature and Tree Preservation, where possible; g. Gazetted road frontage to the high school, including vehicle and bus parking; and h. Visual impact of noise attenuation measures.

71.5 The provision of public open space shall satisfy the following criteria: a. Provision of unrestricted public open space in accordance with WAPC policy; b. Protection of significant vegetation and environmental features.

f. Insert the following text in Schedule 2 Additional Uses:

Description No. Additional Use of Land 49. Parent Lot Permitted (P) Use: 49.1 Within the extent of any 9007 Park Home Park, all P Southampton Park Home Park use classes listed for the Drive, Piara base zone shall be D Waters (West (Discretionary) uses Piara Urban notwithstanding that they Precinct are P uses in the zoning North) table. 49.2 One left-in left-out driveway access only is permitted to Warton Road. 49.3 In determining any application for development approval, the local government shall have regard to the compatibility of proposed

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development and/or use with the existing use of the site and adjoining development and/or use.

g. Include the land generally bound by Warton Road, the MRS Public Purpose (High School) Reservation, Southampton Drive and Jayes Road within Special Control Area Map 3 with the appropriate ‘Development Area (Structure Plan) Schedule 8’ and ‘No.71’ designations; h. Modify Special Control Area Map 2 to remove the land generally bound by the MRS Public Purpose (High School) Reservation, Southampton Drive and Jayes Road from the ‘Priority 2 Groundwater Protection Area’; i. Amend the Scheme Maps accordingly.

2. The Amendment is standard under the provisions of the Planning and Development (Local Planning Schemes) Regulations 2015 for the following reasons:

a. The Amendment is consistent with a region planning scheme that has been endorsed by the Commission; b. The Amendment has minimal impact on land in the scheme area that is not the subject of the amendment; c. The Amendment does not result in any significant environmental, social, economic or governance impacts on land in the scheme area; and d. The Amendment does not meet the definition of a complex or a basic amendment.

3. Refer the above Amendment to Town Planning Scheme No.4 to the Environmental Protection Authority (EPA) pursuant to Section 81 of the Planning and Development Act 2005.

5. Authorise the Mayor and the Chief Executive Officer to execute the Amendment documents.

6. Forward a copy of the amendment to the Western Australian Planning Commission for information.

MOTION not opposed, DECLARED CARRIED (12/0)

10.2 TECHNICAL SERVICES COMMITTEE MEETING Report of the Technical Services Committee held on 12 April 2021. MOVED Cr G Nixon that the report be received.

MOTION not opposed, DECLARED CARRIED (12/0)

MINUTES - ORDINARY MEETING 20 19 APRIL 2021 OF COUNCIL

BUSINESS ARISING FROM REPORT

Recommendation T23/4/21 - Asset Management Plan - Public Open Space MOVED Cr G Nixon

That Council accept the Public Open Space Asset Management Plan 2021/22-2035/36 informing strategy as attached to this report.

MOTION not opposed, DECLARED CARRIED (12/0)

Recommendation T24/4/21 - Asset Management Plan - Plant and Fleet MOVED Cr G Nixon

That Council accept the Plant and Fleet Asset Management Plan 2021/22-2035/36 informing strategy as attached to this report.

MOTION not opposed, DECLARED CARRIED (12/0)

Recommendation T25/4/21 - Parking at Willandra Primary School Councillor Campbell disclosed that he is a Member of the Willandra Primary School Board. As a consequence, he advised that there may be a perception on the basis of his non-financial interests that his impartiality on the matter may be affected, but declared that he would set aside this association, consider the matter on its merits and vote accordingly.

MOVED Cr G Nixon

That Council:

1. Note the outcome of the investigation into the parking at Willandra Primary School as detailed in this report. 2. Approach the Member for Armadale to ascertain whether the State Government is in a position to provide financial assistance to Willandra Primary School for the expansion of the parking facilities, should the school choose to proceed with the project. 3. Provide a letter of support to the school detailing the outcome of the City’s investigations, to assist the school in advocating for additional parking at the site.

MOTION not opposed, DECLARED CARRIED (12/0)

MINUTES - ORDINARY MEETING 21 19 APRIL 2021 OF COUNCIL

Recommendation T26/4/21 - Streetscape and Verge Maintenance Report MOVED Cr G Nixon

That Council:

1. Note the contents of the Streetscape and Verge Maintenance Report. 2. Give consideration to the allocation of additional funding to an amount of $750,000 per annum for Verge Maintenance and Streetscape Maintenance, during the 2021/22 budget deliberations.

MOTION not opposed, DECLARED CARRIED (12/0)

Recommendation T27/4/21 - Rivers Regional Council - Transition to Rivers Regional Subsidiary MOVED Cr G Nixon

That Council, to continue to facilitate the transition of the Rivers Regional Council to the Rivers Regional Subsidiary:

1. Resolve to adopt the amended Deed of Novation as attached to this report.

2. Provide the Chief Executive Officer delegated authority to approve any non-material changes to the following documentation, and authorise* the Chief Executive Officer and Mayor to execute the documents as required:

. Deed of Novation . Deed of Dissolution of the Rivers Regional Council . Deed of Asset Transfer.

MOTION DECLARED CARRIED BY AN ABSOLUTE MAJORITY RESOLUTION OF COUNCIL (12/0)

Recommendation T28/4/21 - Request for Quote 5/21 - Newhaven Public Open Space Landscaping and Drainage Improvement Project Stage 1 MOVED Cr G Nixon

That Council, in regard to Request for Quotation 5/21 Newhaven Public Open Space Landscaping and Drainage Improvement Project Stage 1:

1. Accept the Quotation from Natural Area Holdings Pty Ltd T/A Natural Area Consulting Management Services in accordance with:

. The respondent’s submitted Price Consideration as presented in Confidential Attachment 2

. Council’s Contract Documentation, Budget and Long Term Financial Plan estimates.

MINUTES - ORDINARY MEETING 22 19 APRIL 2021 OF COUNCIL

2. Pursuant to Section 6.8 of the Local Government Act 1995 (as amended) Authorise* the following budget variations related to the increased project value of the Newhaven Public Open Space Landscaping and Drainage Improvement Project Stage 1

DECREASE

Drainage – Kellogg Park $211,000

Drainage – McPhail Park $92,600

INCREASE: Contribution from Infrastructure Project Contribution Reserve $724,361

INCREASE Drainage – Bedbrook Park $797,262 Drainage – Sheaf Park $230,699

MOTION DECLARED CARRIED BY AN ABSOLUTE MAJORITY RESOLUTION OF COUNCIL (12/0)

Recommendation T29/4/21 - Major Play Equipment in Parks and Reserves (Referral Item) MOVED Cr G Nixon

That Council note a report on this matter will be provided at a future Technical Services Committee meeting during 2021.

MOTION not opposed, DECLARED CARRIED (12/0)

Recommendation T30/4/21 - Vehicle Speed Signs - Reilly Road (Referral Item) MOVED Cr G Nixon

That Council, note traffic counters will be installed on Reilly Road, Harrisdale, in the vicinity of Carey Baptist College and Harrisdale North Primary School.

MOTION not opposed, DECLARED CARRIED (12/0)

Recommendation T31/4/21 - Review of Pre 2002 Thoroughfare Closures (Referral Item) MOVED Cr G Nixon

That Council note that the matter of closed thoroughfares within the City will be investigated, with a report on the matter to be presented at a future Technical Services Committee meeting during 2021.

MOTION not opposed, DECLARED CARRIED (12/0)

MINUTES - ORDINARY MEETING 23 19 APRIL 2021 OF COUNCIL

Recommendation T32/4/21 – Councillors’ Items MOVED Cr G Nixon

That Council, refers the following Councillor item in regard to: 1. Parking and Traffic Flow- Clifton Hills Primary School to the relevant Directorate for action and / or report to the appropriate Committee.

MOTION not opposed, DECLARED CARRIED (12/0)

10.3 CORPORATE SERVICES COMMITTEE MEETING Report of the Corporate Services Committee held on 13 April 2021. MOVED Cr J H Munn that the report be received.

MOTION not opposed, DECLARED CARRIED (12/0)

BUSINESS ARISING FROM REPORT

Recommendation CS21/4/21 - List of Accounts Paid - February 2021 MOVED Cr J H Munn

That Council note the List of Accounts paid as presented in the attachment to this report and summarised as follows:

Municipal Fund Accounts paid totalling $7,349,887.68 on Batch 2587-2594, Cheques 033182-033191, 033193, Direct Debits, PY01.17-PY01.18 & PY99.11

Credit Card Accounts Paid totalling $4,353.97 for the period ended January 2021 and totalling $4,838.54 for the period ending February 2021

MOTION not opposed, DECLARED CARRIED (12/0)

Recommendation CS22/4/21 - Statement of Financial Activity - February 2021 MOVED Cr J H Munn

That Council:

1. pursuant to Regulation 34 of the Local Government (Financial Management) Regulations 1996 (Financial Activity Statement Report) accepts the Statement of Financial Activity for the eight (8) month period ended 28 February 2021;

2. notes that there are reportable actual to budget material variances for the period.

MOTION not opposed, DECLARED CARRIED (12/0)

MINUTES - ORDINARY MEETING 24 19 APRIL 2021 OF COUNCIL

Recommendation CS23/4/21 - Ward Boundary Review MOVED Cr J H Munn

That Council:

1. Receive the information contained within this report. 2. Endorse the officers decision to continue with the ward boundaries as approved by the Minister for Local Government. 3. Endorse the allocation of lots 76, 9028 and 9024 to the Minnawarra ward. 4. Address required amendments in Part 3 above to take effect from the next local government elections in 2023.

MOTION not opposed, DECLARED CARRIED (12/0)

Recommendation CS24/4/21 - Secondary Access Route - Araluen Estate (Referral Matter) MOVED Cr C A Campbell, OPPOSED Cr D M Shaw

That Council request a report on options for adding a second permanent access to the Araluen Estate.

MOTION LAPSED FOR WANT OF A SECONDER

Recommendation CS25/4/21 - Adoption of the Strategic Community Plan 2020-2030

MOVED Cr S Peter, SECONDED Cr J H Munn OPPOSED Cr D M Shaw

That Council adopts the revised Strategic Community Plan 2020-2030 as attached to this report subject to

(1) Aspiration Statement No 2 – Environment to remain unchanged; and

(2) Amend Vision Statement to read a follows:

"A place of natural beauty, rich in heritage and respectful of culture, with diverse landscapes and lifestyles, safe and affordable living, and a wealth of business and investment opportunities."

MOTION LOST (3/9)

MOVED Cr J H Munn

That Council adopts the revised Strategic Community Plan 2020-2030 as attached to this report subject to Aspiration Statement No 2 – Environment to remain unchanged.

MOTION DECLARED CARRIED BY AN ABSOLUTE MAJORITY RESOLUTION OF COUNCIL (12/0)

MINUTES - ORDINARY MEETING 25 19 APRIL 2021 OF COUNCIL

Recommendation CS26/4/21 - Status Report - OneCouncil ERP Implementation Project MOVED Cr J H Munn

That Council: 1. Acknowledges the assessments of the critical risks and monitors the critical risks through the Standing Orders House Advisory Group and more formally, via the City Audit Committee; 2. Notes the project is operating with a tight and unrealistic program and a constrained budget; 3. Requests a further report regarding the recasting of the project program and review of the project budget in order for Council to consider a recommendation for a revised project budget; 4. Agrees to expand the Terms of Reference for the SOHAG to incorporate project reporting and oversight of the OneCouncil ERP Project Implementation, and initially, this be required on a monthly basis. MOTION not opposed, DECLARED CARRIED (12/0)

10.4 COMMUNITY SERVICES COMMITTEE MEETING Report of the Community Services Committee held on 13 April 2021. CORRECTION: Page 208 Item 4.1 - the ward for this item to be corrected from Ranford to Lake

MOVED Cr K Busby that the report, subject to the above correction, be received.

MOTION not opposed, DECLARED CARRIED (12/0)

BUSINESS ARISING FROM REPORT

Recommendation C9/4/21 - Review of Policies and Delegation to the CEO - Various MOVED Cr K Busby

That Council:

1. Adopts the following policies, inclusive of any amendments and as presented in the attachment to this report: a. Homelessness b. Council Support of Club-Community Group Capital Works Projects c. Lighting on Sporting Reserves d. Lease and License

2. Adopts the Community Facilities and Reserve Fees and Charges policy with the following amendment:

3. Other principles Resident Associations that have been in existence for a period of 12 months and have been endorsed by the Standing Orders House Advisory Group (SOHAG), approved by the CEO, are eligible for free use of a facility or reserve for one booking per month for a maximum of two hours on each occasion.

MINUTES - ORDINARY MEETING 26 19 APRIL 2021 OF COUNCIL

3. Deletes the following policy: a. Provision of Goal Posts and Structures

4. Approves* the following delegation to the Chief Executive Officer, inclusive of any amendments and as presented in the attachment to this report, in accordance with section 5.42 of the Local Government Act 1995: a. Sponsorship and grant application, agreements and acquittals b. Lease Administration

5. Grant authority to the CEO to make administrative changes to numbering and formatting of all reviewed policies and delegations, as approved by Council, upon completion of the full review. This authority does not extend to amending the content.

MOTION DECLARED CARRIED BY AN ABSOLUTE MAJORITY RESOLUTION OF COUNCIL (12/0)

Recommendation C10/4/21 - Lot 249 (30) Regatta Boulevard, Champion Lakes - Proposed Conversion of Existing Sales Building into Community Facilities MOVED Cr K Busby

That Council:

1. Notify DevelopmentWA advising of its desire to progress discussions on the ceding of Lot 249 (No. 30), Lot 237 (No. 25) Regatta Boulevard and Lot 248 (No. 28) Dorney Esplanade, Champion Lakes to the Crown as a Crown Reserve for “Community Purposes” with power to lease. 2. Notify the Champion Lakes Residents Association, advising of Council’s desire to progress the ceding of Lots referred to in part 1 of this recommendation. 3. Consider an additional allocation of $200,000 to the 2021/22 Property Services budget to fund the required works.

MOTION not opposed, DECLARED CARRIED (12/0)

Recommendation C11/4/21 - Community Consultation regarding the Australia Day Event in Armadale MOVED Cr K Busby, SECONDED Cr C Frost OPPOSED Cr D M Shaw

That Council do not endorse the distribution of the community-wide survey regarding the Australia Day event in Armadale.

MOTION DECLARED CARRIED (8/4)

MINUTES - ORDINARY MEETING 27 19 APRIL 2021 OF COUNCIL

Recommendation C12/4/21 - Harrisdale Library - Location Feasibility Due to the site for the new library now being located within the Piara Waters locality it was moved that the it now be referred to the Piara Waters Library.

MOVED Cr C Frost, SECONDED Cr D M Shaw OPPOSED Cr S Peter

That Council:

1. Endorse Site 2 on the attached plan as the preferred location for the Piara Waters Library. 2. Proceed to Concept and Detailed Design for the Piara Waters Library.

MOTION DECLARED CARRIED (8/4)

Recommendation C13/4/21 - Bedfordale Volunteer Bush Fire Brigade Fire Station MOVED Cr K Busby

That Council:

1. Note the success of additional DFES LGGS grant funding of $51,198 towards the Bedfordale Fire Station project. 2. Note the reduction of the Bedfordale Volunteer Bush Fire Brigade’s co- contribution towards the construction of the Bedfordale Fire Station from $80,000 to $54,400. 3. Note the reduction in the drawdown from the Freehold Sale Capital Works Reserve Fund from $248,000 to $222,402.

MOTION not opposed, DECLARED CARRIED (12/0)

Recommendation C14/4/21 - Royal Commission into Institutional Responses to Child Abuse, Recommendation 6.12 - Child Safety Officers MOVED Cr K Busby

That Council:

1. Provide this report to the West Australian Local Government Association and the Department of Local Government, Sport and Cultural Industries, as Council endorsed feedback, into the development of the State Government’s findings report and draft policy position statement regarding the Royal Commission into Institutional Responses to Child Sexual Abuse recommendation 6.12. 2. Receive further information on the related findings report and draft policy position statement when it becomes available. 3. Receive further information on the proposed Reportable Conduct Scheme when it becomes available.

MOTION not opposed, DECLARED CARRIED (12/0)

MINUTES - ORDINARY MEETING 28 19 APRIL 2021 OF COUNCIL

10.5 CHIEF EXECUTIVE OFFICER’S REPORT Report of the Chief Executive Officer. MOVED Cr K Busby that the report be received.

MOTION not opposed, DECLARED CARRIED (12/0)

BUSINESS ARISING FROM REPORT

Recommendation - Councillors Information Bulletin - Issue No 6/2021 MOVED Cr M S Northcott

That Council acknowledge receipt of Issue 6/2021 of the Information Bulletin

MOTION not opposed, DECLARED CARRIED (12/0)

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION

Nil

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION

1 Naming of the Piara Waters Library (Cr Shanavas Peter) That the matter of the naming of the Piara Waters Library be referred to the Community Services Committee

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

Nil

15 CLOSURE

The Mayor, Cr Butterfield, declared the meeting closed at 8.27pm

MINUTES CONFIRMED THIS 10 MAY 2021

MAYOR

SPECIAL COUNCIL MEETING MONDAY, 3 MAY 2021

MINUTES

CONTENTS

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS...... 2

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ...... 2

3 PUBLIC QUESTION TIME ...... 2 NIL ...... 2

4 BUSINESS OF THE MEETING ...... 3 4.1 SPECIAL CHIEF EXECUTIVE OFFICER’S REPORT - 3 MAY 2021 ...... 3 4.1.1 LOCAL GOVERNMENT (MODEL CODE OF CONDUCT) REGULATIONS 2021 (1.1) 3 4.1.2 LOCAL GOVERNMENT (ADMINISTRATION) AMENDMENT REGULATIONS 2021 (CEO STANDARDS REGULATIONS) (1.2) ...... 3

5 CLOSURE...... 4

CITY OF ARMADALE

MINUTES

OF SPECIAL COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 3 MAY 2021 AT 6.00 PM.

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The Mayor, Cr Butterfield, declared the meeting open at 6.00 pm.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE (previously approved)

PRESENT: Mayor, Cr R Butterfield River Ward presided over

Deputy Mayor, Cr C Frost Lake Ward Cr J H Munn CMC Ranford Ward Cr S Peter JP Ranford Ward Cr M S Northcott Palomino Ward Cr D M Shaw Heron Ward Cr E J Flynn Heron Ward Cr G J Smith Minnawarra Ward Cr K Busby Minnawarra Ward Cr G Nixon Hills Ward Cr C M Wielinga Hills Ward

IN ATTENDANCE: Ms J Abbiss Chief Executive Officer Mr J Lyon Executive Director Corporate Services Mr P Sanders Executive Director Development Services Mr K Ketterer Executive Director Technical Services Mr N Kegie A/Executive Director Community Services Mrs S D’Souza CEO’s Executive Assistant

Public: Nil

LEAVE OF ABSENCE: Leave of Absence previously granted to Cr Silver

APOLOGIES: Apology received from Cr Campbell

3 PUBLIC QUESTION TIME

Nil

MINUTES - SPECIAL MEETING 3 3 MAY 2021 OF COUNCIL

4 BUSINESS OF THE MEETING

4.1 SPECIAL CHIEF EXECUTIVE OFFICER’S REPORT Report of the Chief Executive Officer. MOVED Cr G Nixon that the report be received.

MOTION not opposed, DECLARED CARRIED (11/0)

BUSINESS ARISING FROM REPORT

Recommendation CEO1/5/21 - Local Government (Model Code of Conduct) Regulations 2021 MOVED Cr D M Shaw

That Council:

1. Adopts the “City of Armadale Code of Conduct for Council members, Committee Members and Candidates” as attached to this report.* 2. Adopts the Complaint Handling Policy and Code of Conduct Breach Form for the management of complaints in respect to the Code of Conduct and authorise the CEO to make amendments to the Breach Form, if required. 3. Appoints the City’s Manager Governance and the City’s Legal Services Director as Behaviour Complaints Officers 4. Authorises the CEO to appoint the City’s Complaints Assessors after a Request for Quote for suitably qualified legal firms.

MOTION DECLARED CARRIED BY AN ABSOLUTE MAJORITY RESOLUTION OF COUNCIL (11/0)

Recommendation CEO2/5/21 - Local Government (Administration) Amendment Regulations 2021 (CEO Standards Regulations) MOVED Cr C Frost

That Council

1. Adopts the “City of Armadale Standards for CEO Recruitment, Performance and Termination” as attached*; and

2. As part of the 2021 CEO Performance Review that the process for setting of the annual CEO Key Performance Indicators (KPIs) is agreed and documented.

MOTION DECLARED CARRIED BY AN ABSOLUTE MAJORITY RESOLUTION OF COUNCIL (11/0)

MINUTES - SPECIAL MEETING 4 3 MAY 2021 OF COUNCIL

5 CLOSURE

The Mayor, Cr Butterfield, declared the meeting closed at 6.03pm

MINUTES CONFIRMED THIS 10 MAY 2021

MAYOR