2001-02 USC Archive
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University Students’ Council Agenda Thursday, September 20th, 2001 Call to Order Call for Quorum Adoption of an Agenda Introductions and Announcements Council Address Minutes and Reports for Action 6.1 USC Minutes 6.2 Academic Affairs Board Minutes and Report 6.3 Operations & Finance Board Minutes and Report 6.4 Student Issues Board Minutes and Report 6.5 Appointments Board Minutes and Report 6.6 Elections Board Minutes and Report 6.7 Code of Ethics Discipline Committee Minutes and Report Minutes and Reports for Information 7.1 Executive Committee Minutes: Summer 2001 minutes, September 7th, September 11th and September 18th, 2001 Motions Arising from the Minutes and Reports Business 9.1 Board Selections (Appointments Board, Operations & Finance Board, Student Issues Board, Academic Affairs Board, Elections Board and Code of Ethics Discipline Committee) New Business 10.1 U of S Women's Centre Proposal 11. Questions and Comments (30 minutes) 12. Any Other Business Adjournment 1 University Students' Council Minutes for Thursday, September 20th, 2001 PRESENT Janelle Hutchinson, President Scott Henderson, VP Operations Jenn Barber, VP Student Issues Jack Wallace, VP Academic Virginia Isley, Arts & Science Blair Taylor, Arts & Science Michelle MacDonald, Commerce Tera Schneider, Commerce Lyle Popovic, Education Samara Worth, Education Geoff Stewart, Engineering Maureen Torrie, Engineering Andrew Merryweather, Kinesiology Erin Stang, Law Andrew Urmson, Medicine Jennifer Leuschen, Nursing Natalie Ferrara, Pharmacy & Nutrition Dan Hewson, Physical Therapy Philip Brost, St. Thomas More College Jessica Paterson, Veterinary Medicine ALSO PRESENT Adam Ringguth, Chair REGRETS April Zerr, Agriculture ABSENT Vishal Sharma, Dentistry Connor McManus, Voyageur Place Residence 2 Call to Order Meeting was called to order at 6:05 p.m. Call for Quorum Quorum was present. Adoption of the Agenda Move to add Executive Committee minutes for September 19th under Item 7.1 MOTION USC01: Henderson/Wallace Carried. Move to accept the agenda as amended. MOTION USC02: Barber/Hutchinson Carried. Introductions and Announcements VP Henderson reminded Council that Robin Black and the Intergalactic Rockstars are performing at Louis tonight. All Council members are on the guest list. VP Henderson also reminded all Councilors to return their MSC information sheets to him as soon as possible. He also mentioned that applications for the Student at Large positions close tomorrow. Application forms are available at the USSU Front Office. Finally, he invited all Councilors to the Pancake Breakfast Thursday morning from 7:30 a.m. until 9:30 a.m. President Hutchinson reminded Council of the Advantage 2001 Conference. It will be held on Saturday, September 29th. Registration is free and you can pick up your forms at the USSU Front Office. VP Wallace reminded Councilors to forward the name of the student in each college that will represent the college at University Council. Meetings are held the third Thursday of each month from 2:30 p.m. until approximately 5 p.m. VP Wallace will also set up an introductory meeting for those representatives. Please have the information for the appointed student to VP Wallace by the end of next week. Councilor Schneider reminded Council that this Sunday, September 23rd. Commerce is going on their Rider Trip. Students from all colleges are welcome to attend. The cost is $35 for members and $40 for non-members. Saturday, September 29th is the Commerce Golf Tournament. The entry fee is $30 per team. If you are interested in either event, please stop by the Commerce Student Lounge for more information. Councilor Torrie reminded Council that Friday night is Hell Dance. Tickets are available at the Place Riel Information Centre and the Engineering Lounge. E-Plant is also taking place tomorrow. 3 VP Barber reminded Council that Naomi Klein, author of No Logo is at the 3rd Avenue United Church tonight at 7:30 p.m. The event is partially sponsored by the USSU. There is no charge for admission to the event. Councilor Popovic introduced his Co-MSC, Samara Worth. Council Address No Council address. Minutes and Reports for Action No minutes or reports for action. Minutes and Reports for Information President Hutchinson briefly reviewed the Executive minutes for the summer and for September to date. VP Henderson spoke on the major financial motions made over the summer months. Move to accept the Executive Committee minutes. MOTION USC03: Hutchinson/Henderson Carried. Motions Arising from the Minutes and Reports No motions arising from the minutes and reports. Business Board Selection Each Chairperson from the various Boards gave an explanation of the responsibilities of their respective Boards. Chair Ringguth called for nominations. The following Councilors were appointed to the Appointments Board: Councilor Schneider, Councilor Brost, Councilor Patterson and Councilor Hewson. The following Councilors were appointed to the Operations and Finance Board: Councilor Stang, Councilor Stewart and Councilor McDonald. There is currently one vacancy. The following Councilors were appointed to the Student Issues Board: Councilor Popovic, Councilor Taylor and Councilor Worth. The following Councilors were nominated and appointed to the Academic Affairs Board: Councilor Hewson, Councilor Leuschen and Councilor Sharma. The following Councilors were appointed to sit on the Elections Board: Councilor Taylor and Councilor Torrie. 4 The following Councilors were nominated for the Code of Ethics Committee: Councilor Popovic, Councilor Schneider, Councilor Ferrara and Councilor Hewson. As there are only three positions on the Code of Ethics Board, the decision was put to a vote. The Code of Ethics Committee will be composed of Councilor Ferrara, Councilor Hewson and Councilor Schneider. New Business U of S Women's Centre VP Henderson outlined the proposal brought forward from the U of S Women's Centre. He pointed out that the Women's Centre budget was included in the document. He requested that all Councilors read the document and be prepared to ask questions for next weeks' Council meeting. Questions and Comments Councilor Taylor asked about feedback on the Health and Dental opt out period. He also suggested that more time be allotted to opt out for next year. VP Wallace responded to Councilor Schneider's earlier question regarding the appropriate time to ask questions about the Executive minutes. He clarified that during either Questions and Comments or during the approval of the Executive minutes would be fine. President Hutchinson responded to Councilor Taylor's questions. She noted that students wishing to opt out of the plan would only have to provide proof of other coverage once. As far as the timeframe, she is hoping that something can be worked out with the Registrar's Office in regards to the last day to pay tuition without financial penalty. Councilor Schneider asked for clarification on the policies included in the Executive Committee minutes for the summer months. She requested that Council receive copies of the policies approved by the Executive. She also asked what came of the meeting between the USSU Executive and the NAIT Executive. VP Henderson reminded all Councilors to swipe their student cards to verify their attendance. With regards to policy changes, he noted that the media policy was created because there wasn't a policy previously. The Human Resources policy outlines things such as vacation pay and hiring procedures for the organization. The changes to the poster policy were minimal, a notable being that if a student shows his/her student card, they will be able to put their posters up free of charge. He also noted that if people are not respecting the poster policy, they will be sent a warning and if they continue, their poster privileges will be revoked. If anyone is interested in obtaining copies of the USSU policies, they can either stop by the office or go to the USSU website. Councilor Ferrara asked what the presentation from Tomas Linear to the Executive was regarding. VP Wallace mentioned that he came to Executive to ask permission to come to Council to present his position on University purchasing policies. Council will be given the same information that was given to the Executive. 5 Councilor Taylor asked for an update on on-line voting and he suggested that we look at on-line attendance for Council. He also raised another issue with the poster policy regarding jurisdiction over the tunnel area. VP Henderson responded to Councilor Taylor's questions. He noted that the attendance of Councilors will be on-line. This way students will have access to how well their Councilors are representing their respective colleges. He also mentioned that when people are getting their posters stamped at the Information Centre, they are told that they can only hang the posters up to the point of the doorways at the end of the Tunnel. President Hutchinson responded to Councilor Schneider's inquiry regarding the Executive trip to Edmonton. She noted that the University of Alberta Student's Union has a very interesting agreement with their Administration on how they share space. It is something that she is looking at seriously. The Executive took tours of both the U of A and the NAIT campuses. She ensured Council that more information would follow. Councilor Popovic asked for clarification on the severity of the placeriel.com website. President Hutchinson responded by noting that the USSU has sought legal advice and that a letter has been sent to the former student who created the website. The name of the website has been changed to universitybazaar.com. Councilor Hewson thanked the USSU and Council for assisting with Shinerama. He requested that if anyone had contact information for fundraising people on their College Society, to please forward it to him as he is attempting to make this a campus- wide initiative. He also asked if it would be possible to get the mission and vision statement of the Women's Centre for the last couple of years.