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:ACEJI=G 0MA= 7=EG>JS 100 & 17 GSP PXLTW ^`MUPN_ WTYP ^SZ`WO MP L^ QZWWZb^4 EP\`P^_ Gd[P& F_L_P& ;=6#& D]ZUPN_ BLXP $B8E& BK& ***'*****& 678 GZbP]^% DWPL^P PXLTW F_LNPd 6^SXZ]P bT_S LYd \`P^_TZY^ Z] NZYNP]Y^ L_ F_LNPd(@(6^SXZ]P5S`O(RZa( :YNW4 DWLY^ LYO F[PN^ F`MXT^^TZY QZ] D]ZUPN_^ WZNL_PO TY _SP BZ]_SPL^_ EPRTZY $+,),*+3%( Plans and Specs Submission for Projects located in the Northeast Region Once the drawing and specifications have been approved by either the Construction Manager for the closing office as referenced in the Commitment. The lender is now permitted to submit the final signed drawings for closing. The process is as follows for drawing post issuance of commitment. These drawings will be used for the closing. Final Drawings and Specifications for initial closing: o 2 Master Sets of the drawing and specifications signed*. o Half size sheets are preferred if legible. o The cover and last drawing sheets, and the first and last specification pages of all sets, are signed by *representatives of the project architect, architect administering the contract, owner, contractor, lender, and bonding company (if applicable). Set # 1 The first signed set of signed drawings and specifications, labeled HUD Set 1, will be submitted to HUD for final review and approval prior to initial endorsement and the pre- construction conference. Submit the first signed set of signed drawings and specifications, labeled HUD Set 1 to the following persons based on project location: Property Location (MD, VA, WV, DC, DE) ([email protected]) Complete Closing Package: Mabel Cheng Final Plans Only for Closings: Stephen Gray, Construction Manager U.S. Department of Housing and Urban Development Multifamily Northeast Region Bank of America Building, Tower II 100 South Charles Street, Suite 500 Baltimore, MD 21201 Property Location: (MA, CT, NH, VT, ME, RI) ([email protected]) Complete Closing Package: Mabel Cheng Final Plans Only for Closings: Jerry Sechovicz, Construction Manger US Department of Housing and Urban Development Multifamily Northeast Region Boston Satellite Office 10 Causeway Street, 3rd Floor Boston, MA 02222 Property Location: (NY, NJ, PA) ([email protected]) Attn: Mabel Cheng Plans for Closings: Tom Scully, Construction Manager US Department of Housing and Urban Development Multifamily Multifamily Northeast Region Boston Satellite Office 10 Causeway Street, 3rd Floor Boston, MA 02222 December 10, 2019 Plans and Specs Submission for Projects located in the Northeast Region Set #2 The second set of signed drawings and specifications, labeled HUD Set 2, will be given to the construction contractor to be stored on-site until the HUD inspector receives them. This set does not need to be submitted to HUD and the lender will be responsible for making sure that the construction contractor has received the second set of signed drawings and specifications. The lender is responsible for ensuring that both Master Sets of the drawings and specifications are signed by all the authorized agents and both sets are delivered as previously detailed. Required Certifications: The lender must also certify to the following: 1. Both Master Sets of the drawing and specifications are the same as those approved by HUD. 2. Both Master Sets of the drawing and specifications are the same as the lenders set of drawings and specifications. 3. That the construction contractor has received the second set of signed drawings and specifications. The construction contractor will also need to certify to the following: 1. That they have received second set of signed drawings and specifications and will store them on-site until the HUD inspector receives them. Pre-Construction Conference: An effort will be made to have the pre-construction conference the same day as initial closing. However, this may not always be possible. If the pre-construction conference does not occur the same day of the initial endorsement, it will occur shortly before or within 5 days of the initial endorsement. When is the Pre-Con Conference Scheduled? A pre-construction conference will be set up once the first signed set of signed drawings and specifications, labeled HUD Set 1, have been received and reviewed by HUD, and a closing date has been established. Who conducts the Pre-Con Conference: A 3rd Party Inspection Firm Hosts the pre-construction in place of the HUD Construction Manager. How is a Pre-Con Conference Requested? No request can be made to the HUD 3rd Party Inspector without the written approval by the HUD Construction Manager. party Inspector. Once the approval is received by the HUD CM Lender can send an email request to [email protected] with a cc to the closing coordinator and HUD CM. The actual scheduling will be arranged between the Lender and the HUD 3rd Party. December 10, 2019 Plans and Specs Submission for Projects located in the Northeast Region How do I schedule a Kickoff Call for a 223F with >15K per unit of repairs? A Kick off call can be scheduled by send an email request to the Construction Manager responsible for the territory where the property is located. *Please note this cannot be used for 221d4 Projects. Post-Closing: Region MF Production has gone electronic. Please submit post-closing requests for Requisitions, NCR Escrows, Change Orders, IOD Release, WC Draw etc.., to the follow: Please directly to Construction Manager mailbox only. Do NOT cc multiple copies. Sheila Galicki, Northeast Region, Chief, Technical Branch [email protected] 617-994-8519 Property Location (MD, VA, WV, DC, DE) [email protected] Stephen Gray, Construction Manager 410-209-6507 Property Location (MA, NH, ME, CT, RI, VT) [email protected] Jerry Sechovicz, Construction Manager 617-994-8510 Property Location: (NY, NJ, PA) ([email protected]) Tom Scully, Construction Manger 617-994-8525 December 10, 2019 Plans and Specs Submission for Projects located in the Northeast Region HUD Construction Manager Plan Retention Leetex does not return the drawings. The set HUD approves for (IE) initial endorsement is the master set. =I9 U_ ^Q]aU^QP `[ WQQ\ `TQ YM_`Q^ _Q` MZP MZe OTMZSQ [^PQ^_ [^ 6G>g_ R[^ 0 eQM^_ MR`Q^ (FE) final endorsement. Plans should be identified at FE to be transferred to the record center 1 year after FE. The borrower keeps the as-builts. The instructions call for the inspector to make sure the inspection set matches the as-built set. The master set plus all change orders should match the as built set. Stages for Retention Purposes Construction Manager is the keeper of the plans. 1. IE \ CM Master set approved for closing. Keep out an available. 2. FE + 1 year \ 3CP UGPF VQ VJG TGEQTFU EGPVGT QT UVQTGF QP UKVG KP VJG ]:2= TQQO^ ) [GCT for this date All change orders records should be retained the same way. 3. FE + 6 years \ Plans can be disposed December 10, 2019 Plans and Specs Submission for Projects located in the Northeast Region December 10, 2019