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RHSAA Council Meeting JA Burnett Education Centre Ron Mitchell Centre Monday, September 9, 2019

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RHSAA Council Meeting JA Burnett Education Centre Ron Mitchell Centre Monday, September 9, 2019 Aaron Anderson, Commissioner of Athletics Regina High Schools Athletic Association #1 – 575 Park Street Regina, SK S4N 5B2 Phone: (306) 522-5572 e-mail: [email protected] “ATHLETICS IN EDUCATION” RHSAA Council Meeting JA Burnett Education Centre Ron Mitchell Centre Monday, September 9, 2019 MINUTES 1. Adoption of Minutes from Friday, June 14, 2019 Motion: Darcy Olynyk Second: Geoff Glasspell CARRIED 2. RHSAA President’s Report – Lance Ford 1. Welcome and thank you for your involvement with the RHSAA. 2. Fall sports are underway. 3. SHSAA AGM • A big thank you to the delegates who attended. • Congratulations to Angela Mallory who will be the Women’s Representative at the SHSAA table for the next two years. • Eugene Arcand did an amazing presentation on Truth and Reconciliation. • Highlights from the AGM Resolution package. a) Football teams must classify by April 15. All other sports are September 30 of the current school year. b) Tournament Fee increase for wrestling is $25.00 per wrestler. c) Volleyball - piercings are now allowed to be taped or replaced with unobtrusive plastic retainer. d) District membership fee will be increased in the 2020-2021 school year to $175.00 plus $50.00 per 500 students who are enrolled in grades ten through twelve in that district. e) Team Fees will increase in 2020-2021 school year up from $40.00 to $42.50 per team entered. f) 50-50 fundraisers or other raffles can now be sold at all SHSAA events to help with escalating costs to run programs. g) Basketball: i. The maximum number of non-player personnel allowed on the bench is four. ii. Leg compression sleeves may now be of any length. iii. Regional Basketball games for 1A-4A start at 11:00 AM and 1:00 PM. h) Wrestling - see 19/07/02 of the Resolution package. i) Curling - mixed teams may be made up of a maximum of three girls and three boys, but they may not play during any game with fewer than two girls and two boys. j) Volleyball - Regina resolution passed. When the 5A Provincial is held in the south, there will be 3 representatives from Regina and South Rural. k) Football - see 19/10/01 of the Resolution package. Outside the “closed line play area”, it is illegal to block below the waist. l) Soccer - In the 2020-2021 school year a four-team provincial championship will be conducted in all classifications. One Regina rep will go in 5A, one Regina rep may go in 4A if they qualify out of their Regional Playoffs. 3. SHSAA Report – Lyle McKellar/Dave Sandomirksy 1. Welcome back to another year of high school sport and thank you to District Executives, AD's, In-school Administrators, School Division Senior Administration, School Division Board, Coaches, Officials, and Volunteers 2. Office staff • Jessica Blair (Two Days Per Week) • Stefanie Lewis (Monday - Friday; 8:00am - 4:30pm) • Dave Sandomirsky • Lyle McKellar 3. School Packages • One newsletter; also posted on-line and e-mailed to each school with directions to circulate to coaches, principal and athletic director. (be sure the e-mail address listed on the SHSAA website is functional) • Three Yearbooks – library, athletic director, staff room • Three calendars – principal, athletic director, staff room • Please pick up handbooks for your school • Sponsor Information i. Sask Milk ii. SaskTel iii. Centaur Products iv. Just Volleyball • CAS • Marmot Basins • Sport Medicine and Science Council of Saskatchewan • Sask Games Council • Rulebook orders that were placed • Banners that arrived at our office over the summer • Outstanding invoices are included in this year's school package – please get these looked after (some are for late filing fees, withdrawal fees, and/or team fees) • Information for SD personnel – someone please deliver to the appropriate person 4. Coach Education Reminders • Respect in Sport i. All coaches must complete ii. Tool to recall certification numbers iii. Certification number to be listed on E-5 • Concussion Protocol i. All coaches must complete ii. Schools track certification but number to be listed on E-5 • Fundamentals of Coaching i. Available to everyone but mandatory for first time non-faculty approvals (cost associated) ii. Currently available at schoolcoach.ca but will be rewritten and moved into Locker • Schoolcoach.ca & NFHS Learning Centre i. Many learning opportunities available (some are free) including a series of track & field courses 5. Website • Public Side i. Your source of the most up to date info ii. Extensive use of activity pages but quick links list will provide access to commonly needed info – tournament sanctions, exnet login, accommodations, forms, message board, etc. iii. Use of message board iv. Sanctioned tournaments list v. School Logos vi. Forms are online vii. Twitter, Facebook, and Instagram access • ExNet still provided by BCG i. Password from administration but can be reset by SHSAA office ii. Update school information, if needed 1. Email contact for school and coaches is critical (use semi-colon to separate multiple email addresses) iii. E-3 Team Registration (September 11) – invoice will be sent on October 1 from office 1. Adding/deleting teams after September 11 must contact SHSAA office iv. E-5 Eligibility for fall activities due date is September 18, or prior to first competition whichever comes first 1. Remember that an E-5 needs to be completed for any team that is participating in competition (regular, season, exhibition, tournament, playoff, etc.). There is an option when registering the team to indicate the intent to participate in SHSAA playoffs. A school should register a school representative team before selecting any other Grade 9 - 12 options (Junior Varsity, Blue, Green, "B", Developmental, etc.) 2. In schools where multiple teams exist in a specific gender activity but there is no option to select multiple teams, all students in grades 9-12 that will be representing the school should be listed on the one E-5 created for that activity. 3. If a school is utilizing a home school or distance learning student, the student must be correctly entered into the school's exnet database and form E-18 must be completed and submitted to the SHSAA office. 4. Team and coach information a. Intent to participate in playoffs b. Joint sponsorships – only those that have been approved by SHSAA 5. Players listed – everyone who tried out and/or is representing the school a. The team roster is completed by selecting students from the database that exists for your school. If a student does not appear, they can be added using the options shown at the bottom of the eligibility form. i. Student Learning Number is now mandatory b. If an attempt to enter a student is not accepted, please contact the SHSAA office as this would indicate an eligibility or transfer issue. i. Appeals on rulings by Executive Director are dealt with at Executive meetings (September, December, January, April, May, June) c. E-5 can be edited later but there is a minimum number needed – list appears at the bottom of the page when you first log in v. E-10 School Enrolment Declaration (September 30) – Very Important information for final classification 1. Save button only available from September 30 - October 2 vi. E-15 Officials Registry – (September 20) – District Officials Commissioners will be working with SHSAA office to have an excel database created for each District. Your cooperation in providing the information to the DOC's is appreciated. 6. Notices • CIAAA – Saskatchewan section includes Sandra Surkan (Regina), Tyler Baier (Saskatoon), Nathan Noble (Meath Park), Troy Snider (Kerrobert), Roger Morgan (Kincaid), Margie Gibson (Moosomin), Ryan Trumbley (St. Brieux), SHSAA office staff • Professional Development Opportunities – contact office if you are interested i. School Sport Canada Annual Meetings (St. John’s, Nfld) – September 26-28, 2019 ii. National Athletic Directors Conference (National Harbor, Maryland) – December 13-17, 2019 iii. CIAAA National Athletic Directors Conference (Vancouver, BC) – April 16-18, 2020 NFHS Summer Meetings (Denver, Colorado) – June 28-July 2, 2020 SHSAA Report – Kelly Adams 1. Submit your eligibility into the E5 a.s.a.p. You are able to add players later on. There is a $50.00 fine if you are late in submitting. 2. Transfer Forms – if you have any new students you must submit a transfer form to the SHSAA as soon as possible. 3. CIAAA - Promote in your school the opportunities for Coaches, Teachers and Athletes conferences, Officials Conference and Women in Sports Conference. 4. Schools Sports Week is in October. 4. Commissioner’s Report – Aaron Anderson • The Financial report for September 2018 to August 2019 is attached. Aaron reviewed the financial report with council members. • Hockey Fees will remain at their current $2500 per team this year. We are paying $178.00 for 1.5 hours of ice. • Volleyball and Basketball Fees may need to be adjusted somewhat due to changes in our league structures. Aaron will monitor officials costs carefully and will let you know breakdowns after all leagues conclude. • Coaches Directories – please email them to Stella as they were due today! • RHSAA School Team Fees - please have these paid by Friday, October 18, 2019. Motion: That the financial report be accepted as prepared and presented. Motion: Shawn Stieb Second: John Foord CARRIED a) Football: • Headsets – Kelly Adams, Dylan Hart and Ryan Giesbrecht tested out the new headsets in the Spring and by the sounds of it, we finally have something that is going to work in Mosaic. • Chain Gang – Miller has provided 3 workers for Leibel Field and 2 workers to help at Mosaic. There were consistency issues last year as well as the RFOA expressing some concerns with our chain gang behavior and leaving games before they were complete.
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