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SKIDBY PARISH COUNCIL TUESDAY 4 August 2020 at 7.30Pm

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SKIDBY PARISH COUNCIL TUESDAY 4 August 2020 at 7.30Pm MINUTES OF THE ORDINARY MEETING OF SKIDBY PARISH COUNCIL TUESDAY 4 August 2020 at 7.30pm PRESENT : Councillors L Varey, P Browning, G Foster, T Hasnip, S Hooker, P Roustoby, P Woods Clerk J Price IN ATTENDENCE: Cllr Meredith, EYRC This meeting was held in Cottingham Civic Hall but was also accessible virtually in accordance with the provisions of The Local Authorities (Coronavirus) (Flexibility of Local Authority Meetings) (England) Regulations 2020 121/20 Apologies for Absence No apologies were received for this meeting. Councillors Hooker and Woods attended via Zoom, but connectivity problems meant that they were unable to participate effectively and left the meeting before it concluded. 122/20 Minutes of the Ordinary Meeting held on 7 July 2020 Resolved: that the minutes of the Ordinary Meeting held on 7 July 2020 be accepted as a true and accurate record and be signed by the Chairman. 123/20 Declarations of interest – Members Code of Conduct. To record any declarations of pecuniary or non-pecuniary interest by any member in respect of items on this agenda. No declarations were received in respect of any items on this agenda. 124/20 Planning Matters a) The Clerk reported that one planning decision had been received: 20/01073/STPLF - Construction of road improvements between Beverley and Cottingham to include: Lincoln Way to Victoria Road Roundabouts - widening of carriage way; Jocks Lodge to Lincoln Way roundabout - construction of roundabout on A1079, link roads and bridge; Dunflat Road to Jocks Lodge - widening of carriage way; Skidby Roundabout to Dunflat Road - widening of carriage way, modification of junction and creation of pedestrian and cycle path and facilities; and Castlehill to Skidby Roundabouts - construction of dual carriage way, bridge over Eppleworth Road and widening of carriage ways – Approved with conditions. Resolved: that the report be noted. b) New Applications 20/01142/PLF - Erection of a dwelling and detached garage, land north of 3 South Rise Skidby Resolved: that the Planning Authority be advised that Skidby Parish Council had no additional comments on this application. c) Urgent Planning Applications received after the publication of the agenda 448 The Clerk reported that a consultation notification had been received for the Hornsea Four Wind Farm Project but that the deadline for response would allow the item to be considered at the September meeting. Resolved: that the consultation document on the Hornsea Four Wind Farm Project be considered at the Council’s meeting in September. 125/20 Correspondence and Communications a) To note the response from East Riding of Yorkshire Council regarding overgrown hedges on Westfield Road The Clerk reported that ERYC had written to landowners requiring them to cut back over grown hedges within 14 days, and that the issue would be monitored. Resolved: that the response from East Riding of Yorkshire Council be noted. b) Email from EYRC regarding Code of Conduct Training The Clerk reported that the Parish Council had received a email from ERYC offering online training on the Code of Conduct and any other Parish Council governance matters. Members noted that the Council currently had three vacancies for Councillors and that the training would be more beneficial if it was delivered after these vacancies had be filled Resolved: that ERYC be advised that whilst this training would be of value, it would be more beneficial to arrange it later in the year so that new councillors could attend. 126/20 Travellers Matters The Clerk reported on correspondence from East Riding of Yorkshire Council regarding an unauthorised wooden access bridge that had been constructed at the Eppleworth Road site which advised the Parish Council that the matter had been referred to Streetscene Enforcement and the Environment Agency for action. A member referred to complaints from residents about nuisance motorcycles, which were believed to come from the traveller site, being ridden in the new flood protection lagoons, It was also reported that the unauthorised encampment near Lazaat’s had now moved, but that there was an accumulation of rubbish left behind. Resolved: i. that the Clerk monitors the situation with the unauthorised bridge; ii. that the Clerk reports concerns about nuisance motorbikes to the police and Anti-Social Behaviour Team, and iii. that ERYC be advised of the need for the site of the unauthorised encampment near Lazaat’s to be cleaned. 127/20 East Riding of Yorkshire Council Matters a) To receive an update from Dale Ward Councillors Dale Ward Councillor Meredith updated the Parish Council on the following matters: 449 i. That he had not received a response from ERYC regarding the overgrown hedges; ii. That both he and Councillor Gill had spoken at the Planning Committee in support of Skidby Parish Council’s concern about the A164 improvement scheme, and though they had been heard sympathetically the scheme had been approved unopposed. iii. That he had not yet received a response relating to the traveller issues he had raised with ERYC, and iv. That he had been contacted by residents from St David’s Close, Skidby regarding parking problems and that he was in the process of arranging a meeting with them and highways officers and members of the Parish Council Resolved that the report be noted. b) To note correspondence received from the office of David Davis MP regarding the A164 The Clerk referred to the letter which was a response from ERYC to the MP’s letter in support of Skidby Parish Council’s concerns about the A164 improvement scheme. The Council noted that ERYC appeared to have dismissed the Parish Council’s concerns apart from agreeing to cut back the hedges and overgrown verges on Keldgate. Members noted that this area remained overgrown. Resolved: i. that the correspondence be noted, and ii. that the Clerk contact ERYC regarding the overgrown vegetation on Keldgate. c) Review of Licensing Policy – To consider whether Skidby Parish Council wishes to make any comments on the revised policy The Clerk referred to the draft revised licensing policy which had been circulated with the agenda. Resolved: that Skidby Parish Council submit no comments on the draft policy. 128/20 Casual Vacancies To receive an update on response to the advertisement for new Councillors and to determine next steps The Clerk reported that ERYC had not received any requests to fill the vacancies by way of an election by the deadline and that the next stage was to move to co-option. The Clerk explained the process to be followed. Resolved: i. that the Parish Council advertises for candidates for co-option to the three vacancies; ii. that a period of six weeks is given for applications to be submitted, and iii. that applications are considered at the ordinary Council meeting on 6 October 2020. 129/20 Asset Register a) To review the updated Asset Register and note changes 450 The Clerk submitted the Asset Register which had been updated following a village walkabout with the Chairman and a plan of the village showing the locations of street furniture. Changes were discussed and the location of some items clarified. Resolved: i. that the revised Asset Register be agreed, and ii. that further enquiries be made about the location of the projector and pressure washer. b) To consider whether additional benches or bins are required and agree locations Members noted that a further bench and bin were to be located at the end of Mill Rise, and that a replacement bench was required in the Garden of Rest at Little Weighton Road cemetery. A member referred to the high quality and low maintenance requirements of recycled plastic benches and suggested that these would be a good option. Resolved: that the Clerk obtains prices for good quality recycled plastic benches and submits them to the next meeting of the Council. c) To consider alternative designs for replacement noticeboards and agree locations Members discussed the need for different styles of noticeboards for different purposes and different locations, but that they needed to be good quality and long lasting. It was noted that the village hall was also interested in replacing their notice board and that matching boards would have a better appearance. Resolved: that the Clerk obtain prices for noticeboards at the following locations for consideration at the next meeting of the Council 3 Cemeteries Playing Fields Village Hall (parish notice board) School Green and Mill Road (lectern style interpretation boards). 130/20 Updates on ongoing projects a) Action List The Clerk submitted an Action List which provided details of actions taken on previous minutes for members’ information, and highlighted items requiring member action. Resolved: that the report be noted. b) Tree Planting – update on plans relating to Playing Fields and ERYC Tree Fund The Clerk reported that she had received authorisation from ERYC regarding tree planting in the southwest corner of the Playing Fields and had submitted an application for a ‘copse pack’ from the Woodland Trust. She also recommended that due to the number of other projects underway and the timescale required to develop a community-based project before the 451 deadline, the Council withdraw its proposal to submit an application to the ERYC Tree Fund Resolved: i. that the report be noted, and ii. that the proposed application to the ERYC Tree Fund be not progressed. c) Website The Clerk referred to information and examples circulated of three possible website designers and hosts and the likely costs involved. Members commented on the appearance and ease of navigating the different example sites. Resolved: that the Parish Council contracts with Vision ICT for the provision and hosting of a new Parish Council website. 131/20 Issues raised by Parish Councillors a) Grounds Maintenance Members requested updates on the frequency of cutting and reported a number of areas requiring further attention, including the Keldgate crossing.
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